HomeMy WebLinkAbout2011 CON County of San Diego - Amendment #3 Soccer Field ProjectNOTE TO FILE
03-13-12
IN THE MATTER OF: Resolution of the City Council authorizing the
Mayor to execute the Third Amendment to Standard Grant
Agreement between the County of San Diego and the City of
National City, for County Grant Funds in the amount of $100,000,
extending the term to April 30, 2011, to allow for the completion
of the Soccer Field Project at El Toyon Park. Please note the
following:
A FULLY EXECUTED ORIGINAL AMENDMENT WAS
NEVER FILED WITH THE OFFICE OF THE CITY CLERK
ORIGINATING DEPARTMENT: _ CDC _ Housing & Grants
City Attorney _ Human Resources
City Manager _ MIS
_ Community Svcs. _ Planning
X Engineering _ Police
Finance Public Works
Fire
• 01-20-11— Forwarded to Barby Tipton (Engineering) 3 partially executed original amendments to process for
signature
NTF
THIRD AMENDMENT TO STANDARD
GRANT AGREEMENT BETWEEN THE
COUNTY OF SAN DIEGO AND
CITY OF NATIONAL CITY
This Third Amendment to Standard Grant Agreement between the County of San
Diego and City of National City is dated on
WHEREAS, on June 17, 2008 (17), the Board of Supervisors approved a
$100,000 grant to City of National City (Grantee) for completion of the soccer field
project in Kimball Park; and
WIIEREAS, on September 26, 2008, the County of San Diego (County) and
Grantee entered into the Standard Grant Agreement (Original Agreement) consistent with
the Board of Supervisors' action; and
WHEREAS, Grantee was unable to spend the grant funds by the end of the Term
of Agreement; and
WHEREAS, Grantee requested an extension of time to spend the grant funds:. and
WHEREAS, on November 13, 2009, County and Grantee entered into the First
Amendment to Standard Grant Agreement to extend the Term of Agreement to June 30,
2010; and
WHEREAS, Grantee was unable to spend the grant funds by that date and
requested another extension of time to spend the grant funds.
WHEREAS, on July 19, 2010, County and Grantee entered into the Second
Amendment to Standard Grant Agreement to extend the Term of Agreement to January
30, 2011; and
WHEREAS, Grantee requested an extension of time to spend the grant funds and
requested authorization to use the grant for a different purpose; and
WHEREAS, on October 19, 2010 (6), the Board of Supervisors approved the
change in the purpose of the grant.
NOW, THEREFORE, in consideration of the mutual promises contained herein and other
good and valuable consideration, the receipt and sufficiency of which are acknowledged,
the parties agree to amend the Original Agreement as follows:
1. Paragraph 1 is amended to add the following sentence: Grantee may only use
the grant for the construction of a football/soccer field at El Toyon Park.
2. Paragraph 2 is amended to read as follows:
The Term of Agreement shall be from the date the parties entered into the
Original Agreement through April 30, 2011.
3. Paragraph 3(b) is amended to read as follows:
Grantee shall complete Documentation of Grant Expenditures setting
forth Grantee's total actual expenditures of the grant funds provided
under this Agreement. Grantee shall submit this documentation to the
County's administrator promptly after spending the grant funds, but in
no event later than the end of the Term of Agreement specified above. If
the County's administrator requests additional information regarding
Grantee's expenditure of the grant funds, Grantee shall promptly submit the
requested information to County's administrator.
4. Paragraph 3(f) is amended to read as follows:
Grantee and County's administrator may agree in writing to extend the Term
of Agreement to allow Grantee additional time to spend the grant funds for the
purpose specified in Paragraph 1.
5. All other terms and conditions in the Original Agreement remain in full force
and effect.
2 C'i a \ttit rt ('it 0 08(.1'
WHEREFORE, the parties execute this Third Amendment on the date first written
above.
COUNTY OF SAN DIEGO
By:
Ebony N. Shelton, Director
Office of Financial Planning
Date 1/11/11
Ron Morrison, Mayor
Print name and title
By: Date
Print name and title
[Note: if Grantee is a California corporation, need one signature from each of the
following two groups:
l . Executive Group: President, Vice -President or Chairman of the Board; and
2. Management Group: Secretary, Assistant Secretary, Assistant Treasurer or
Chief Financial Officer.]
City ofNationni City 07-08CP
RESOLUTION 2011 — 07
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE THE THIRD AMENDMENT TO
STANDARD GRANT AGREEMENT BETWEEN THE COUNTY OF SAN DIEGO
AND CITY OF NATIONAL CITY, FOR COUNTY GRANT FUNDS IN THE AMOUNT
OF $100,000, EXTENDING THE TERM TO APRIL 30, 2011, TO ALLOW FOR
THE COMPLETION OF THE SOCCER FIELD PROJECT AT EL TOYON PARK
WHEREAS, on September 26, 2008, the City entered into an agreement with the
County of San Diego to accept Community Enhancement grant funds in the amount of $100,000
for the construction of the El Toyon Park Soccer Field; and
WHEREAS, the City and County entered amendments extending the term of the
Agreement on November 13, 2009 and July 19, 2010; and
WHEREAS, because more time is required to complete the Soccer Project, a
Third Amendment to Agreement extending the term through April 30, 2011, is submitted for
approval.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute the Third Amendment to Standard Grant
Agreement between the County of San Diego and City of National City extending the term of the
Agreement through April 30, 2011, to allow for the completion of the Soccer Field Project at El
Toyon Park. Said Third Amendment to Standard Grant Agreement between the County of San
Diego and City of National City is on file in the office of the City Clerk.
PASSED and ADOPTED this 11th day of January, 2011.
Ron Morrison, Mayor
ATTEST:
A
Michael R. Dalla, O(ty Clerk
PROVED AS TO FORM:
1 a� 4.�u..{��,
Fs udia G. Sil k'
City Attorney
Passed and adopted by the Council of the City of National City, California, on January
11, 2011 by the following vote, to -wit:
Ayes: Councilmembers Morrison, Natividad, Rios, Sotelo-Solis, Zarate.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
By:
Mayor of the City of National City, California
City Clerk of the City of National City, California
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2011-7 of the City of National City, California, passed and adopted
by the Council of said City on January 11, 2011.
City Clerk of the City of Najional City, California
By:
Deputy
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
cao-5
- ;ETING DATE: January 11, 2011 AGENDA ITEM NO. 10
ITEM TITLE:
Resolution of the City Council of the City of National City authorizing the Mayor to execute the Third
Amendment to Agreement for Grant Funds in the amount of $100,000 from the County of San Diego extending
the term of the Agreement to allow for the completion of a Soccer Project at El Toyon Park.
PREPARED BY: Barby Tipton
PHONE: x-4583
EXPLANATION:
See attached
FINANCIAL STATEMENT:
ACCOUNT NO.
DEPARTMENT: Development Services -Engineering
Division �%�
APPROVED
APPROVED:
APPROVED:
Finance
MIS
No financial impact at this time. Funds have been deposited into 115 fund in the amount of $100,000.
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
STAFF RECOMMENDATION:
Adopt resolution
BOARD / COMMISSION RECOMMENDATION:
N/A
TTACHMENTS:
1. Explanation
2. Third Amendment
3. Resolution
No . ao\\-
On September 20, 2005, City Council approved a proposal to construct a soccer
field in collaboration with the Boys and Girls Club. The initial funding of $125,000
was secured through the office of Supervisor Greg Cox and $73,046 of CDBG
funds was allocated to the Boys & Girls Club to administer the project. In a letter
to the City Manager, dated September 1, 2006, the Boys & Girls Club notified the
City that they were unable to continue as partners in the project. In October
2006, the grant was amended and Council approved a resolution to reallocate
the grant and the CDBG funds from the Boys & Girls Club to the City.
On May 6, 2008, Council approved pursuing a synthetic turf playing surface in
lieu of a natural field surface, therefore, on May 21, 2008, the City requested an
extension of time to spend the grant funds.
On September 16, 2008, Council accepted an additional grant in the amount of
$100,000 for the construction of the soccer field. The City asked for an extension
of time on November 13, 2009. This extension expired on June 30, 2010.
On June 19, 2010, the soccer field construction bids were opened. The City
anticipated that the construction would be completed by December 2010, and
had asked for an extension of the grant with this amendment until January 31,
2011.
Because the football field was being used until October 31, 2010, City Council
approved extending the Notice to Proceed for construction until November 1,
2010. This action extended the completion date to February 2011.
It is necessary to once again ask that the grant be extended until April 30, 2011.
Staff recommends adoption of the resolution for ratification of this amendment.
THIRD AMENDMENT TO STANDARD
GRANT AGREEMENT BETWEEN THE
COUNTY OF SAN DIEGO AND
CITY OF NATIONAL CITY
This Third Amendment to Standard Grant Agreement between the County of San
Diego and City of National City is dated on
WHEREAS, on June 17, 2008 (17), the Board of Supervisors approved a
$100,000 grant to City of National City (Grantee) for completion of the soccer field
project in Kimball Park; and
WI IEREAS, on September 26, 2008, the County of San Diego (County) and
Grantee entered into the Standard Grant Agreement (Original Agreement) consistent with
the Board of Supervisors' action; and
WHEREAS, Grantee was unable to spend the grant funds by the end of the Term
of Agreement; and
WHEREAS, Grantee requested an extension of time to spend the grant funds; and
WHEREAS, on November 13, 2009, County and Grantee entered into the First
Amendment to Standard Grant Agreement to extend the Term of Agreement to June 30,
2010; and
WHEREAS, Grantee was unable to spend the grant funds by that date and
requested another extension of time to spend the grant funds.
WHEREAS, on July 19, 2010, County and Grantee entered into the Second
Amendment to Standard Grant Agreement to extend the Term of Agreement to January
30, 2011; and
WHEREAS, Grantee requested an extension of time to spend the grant funds and
requested authorization to use the grant for a different purpose; and
WI IEREAS, on October 19, 2010 (6), the Board of Supervisors approved the
change in the purpose of the grant.
_1i� udonlai t. �. it\ 07
NOW, THEREFORE, in consideration of the mutual promises contained herein and other
good and valuable consideration, the receipt and sufficiency of which are acknowledged,
the parties agree to amend the Original Agreement as follows:
I. Paragraph 1 is amended to add the following sentence: Grantee may only use
the grant for the construction of a football/soccer field at El Tovon Park.
2. Paragraph 2 is amended to read as follows:
The Term of Agreement shall be from the date the parties entered into the
Original Agreement through April 30, 2011.
3. Paragraph 3(b) is amended to read as follows:
Grantee shall complete Documentation of Grant Expenditures setting
forth Grantee's total actual expenditures of the grant funds provided
under this Agreement. Grantee shall submit this documentation to the
County's administrator promptly after spending the grant funds, but in
no event later than the end of the Term of Agreement specified above. If
the County's administrator requests additional information regarding
Grantee's expenditure of the grant funds, Grantee shall promptly submit the
requested information to County's administrator.
4. Paragraph 3(f) is amended to read as follows:
Grantee and County's administrator may agree in writing to extend the Term
of Agreement to allow Grantee additional time to spend the grant funds for the
purpose specified in Paragraph 1.
5. All other terms and conditions in the Original Agreement remain in full force
and effect.
CItv i?I ' aUO1aI t.IIV
WHEREFORE, the parties execute this Third Amendment on the date first written
above.
COUNTY OF SAN DIEGO
Bv:
Ebony N. Shelton, Director
Office of Financial Planning
GRANTEE
By: Date
Print name and title
By: Date
Print name and title
[Note: if Grantee is a California corporation, need one signature from each of the
following two groups:
1. Executive Group: President, Vice -President or Chairman of the Board; and
2. Management Group: Secretary, Assistant Secretary, Assistant Treasurer or
Chief Financial Officer.]
RESOLUTION 2011 —
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE THE THIRD AMENDMENT TO
STANDARD GRANT AGREEMENT BETWEEN THE COUNTY OF SAN DIEGO
AND CITY OF NATIONAL CITY, FOR COUNTY GRANT FUNDS IN THE AMOUNT
OF $100,000, EXTENDING THE TERM TO APRIL 30, 2011, TO ALLOW FOR
THE COMPLETION OF THE SOCCER FIELD PROJECT AT EL TOYON PARK
WHEREAS, on September 26, 2008, the City entered into an agreement with the
County of San Diego to accept Community Enhancement grant funds in the amount of $100,000
for the construction of the El Toyon Park Soccer Field; and
WHEREAS, the City and County entered amendments extending the term of the
Agreement on November 13, 2009 and July 19, 2010; and
WHEREAS, because more time is required to complete the Soccer Project, a
Third Amendment to Agreement extending the term through April 30, 2011, is submitted for
approval.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute the Third Amendment to Standard Grant
Agreement between the County of San Diego and City of National City extending the term of the
Agreement through April 30, 2011, to allow for the completion of the Soccer Field Project at El
Toyon Park. Said Third Amendment to Standard Grant Agreement between the County of San
Diego and City of National City is on file in the office of the City Clerk.
PASSED and ADOPTED this 11th day of January, 2011.
Ron Morrison, Mayor
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
Claudia G. Silva
City Attorney