HomeMy WebLinkAboutQuality Mechanical Professionals - Civic Police Department Computer Room Air Conditioning - Change Order No. 1*— CALIFORNIA —0-
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CIVIC CENTER DATA CENTER REDUNDANT AIR CONDITIONING
Specification No. 11-02
Contractor: Quality Mechanical Professionals, Inc.
Reason/Purpose for this Change Order:
The Police Department requires a back up split air conditioning (A/C) system that is substantially similar in kind
and complexity to the A/C unit installed by the Contactor in the Data Center room of City Hall for this project.
Due to the Contractor's expertise in A/C installations, the satisfactory installation of the Data Center A/C unit, and
the favorably negotiated price for this change order, the Engineering Department recommends this change order
be approved for the installation of a Trane 4 ton, 13 SEER split A/C system at the National City Police
Department.
CHANGE ORDER NO. 1
April 26, 2012
The City of National City and Contractor agree to the following change to the original Contract:
The Contractor agrees to install a Trane 4 ton 13 SEER split A/C system at the National City Police Department.
The installation includes the high voltage electrical supply for the outside condenser, an inside coil fan, a
condensation drain line, a refrigeration line set, supports and hangers, a wall mount programmable thermostat
and control wiring, a start up test, and a warranty. In addition to the manufacturer's warranty, the Contractor
agrees to provide an additional one-year warranty commencing at the time the unit is accepted by the City. The
Contractor and City agree that all costs included and requirements of the original bid shall apply and there shall
be no other additional costs or deductions for the installation of the Trane 4 ton 13 SEER split NC system.
**Special Note: This Change Order requires Council approval before it can become part of the contract.
Original Contract Amount $ 38,000.00
Net change by previously authorized Change Orders
Subtotal
Amount of this change order
38,000.00
28,451.43
New contract amount $
Working days adde10 Working days subtracted: 0 Percent change in Contract to date 74.87%
Submitted
Proje
Approved by:
er
66, 451.43
Date......__.__.__.�._..
En ineer Date City Mana er, required for Change Orders $24999 Date
By signing this Change Order the Contractor confirms that he/she is completely familiar with its terms and conditions and has fairly negotiated
its price, terms and conditions. If this Change Order is approved, Contractor will provide all of the equipment, materials and labor necessary to
provide a complete work as described above at that the price stated herein. Additionally, Contractor confirms that the price is fair and complete
and represents all costs associated with the work, including but not limited to all equipment, materials, labor, supervision, overhead, fees,
bonds, insurance, profit, etc. and that there will be no further compensation. All of the terms and conditions of the original contract documents
are incorporated herein.
Accepted and agreed to by_ QualltyMechanical Professionals Inc
,. ..h ..Q>lie .... ,._ ..._ .. .. ,a6VZ--o4 Z j
Date
Note to Contractor: If you do not agree with this Change Order you may be directed to proceed with this work under the terms of the contract
and you may proceed under protest. You must comply with the contract requirements of submitting a written protest to protect your claim.
Originals: City Clerk, Contractor cc: Engineering project file, Project Manager
1243 National City Boulevard, National City, CA 91950
Telephone (619) 336-4380
RESOLUTION NO. 2012 —100
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
RATIFYING CHANGE ORDER NO. 1 BETWEEN THE CITY OF
NATIONAL CITY AND QUALITY MECHANICAL PROFESSIONALS, INC.,
IN THE NOT TO EXCEED AMOUNT OF $28,451.43 TO PROVIDE
AND INSTALL A NEW TRANE FOUR -TON SPLIT AIR CONDITIONING
SYSTEM IN THE POLICE DEPARTMENT COMPUTER SERVER ROOM
IN CONJUNCTION WITH THE CIVIC CENTER DATA CENTER
REDUNDANT AIR CONDITIONING PROJECT
WHEREAS, the air conditioning for the Police Department computer server room
is unable to consistently cool the room to the required temperature for the heat and humidity
sensitive equipment; and
WHEREAS, the cooling system has unexpectedly failed two times in the past two
months, jeopardizing the equipment; and
WHEREAS, because there is no backup cooling system for this room, it is
necessary to install a backup cooling system to protect the City's investment in the computer
systems; and
WHEREAS, Quality Mechanical Professionals, Inc., is currently replacing the
redundant air conditioning system at the Civic Center Data Center for the not to exceed amount
of $38,000. They inspected the Police Department Computer Room cooling system and
determined that they can provide and install a new Trane four -ton split Air Conditioning System
for the computer room by executing a change order for the current Civic Center contract in the
not to exceed amount of $28,451.43; and
WHEREAS. on May 9, 2012, the City Manager executed Change Order No.1 to
the contract with Quality Mechanical Professionals, Inc., to expedite the ordering of the air
conditioning system as any further delays in getting this equipment installed could jeopardize
the computer systems contained within the Police Department computer server room, which
includes the 911 Computer Aided Dispatch System; and
WHEREAS, staff requests that the City Council ratify the City Manager's
execution of Change Order No. 1 to the contract with Quality Mechanical Professionals, Inc., to
provide and install a new Trane 4 ton split Air Conditioning System in the Police Department
Computer Server Room, in an amount not to exceed $28,451.43
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby ratifies Change Order No. 1 to the contract with Quality Mechanical
Professionals, Inc., in the not to exceed amount of $28,451.43 to provide and install a new
Trane four -ton split Air Conditioning System for the Police Department computer server room,
bringing the total contract amount to $66,451.43.
--- Signature Page to Follow ---
Resolution No. 2012 — 100
Page Two
PASSED and ADOPTED this 15th day of M 2012.
on Morrison, ayur
ATTEST:
Michael R. Daly City Clerk
PROVED AS TO FORM:
Ilia G
City Attor
a Silva
Passed and adopted by the Council of the City of National City, California, on May 15,
2012 by the following vote, to -wit:
Ayes: Councilmembers Morrison, Natividad, Rios, Sotelo-Solis, Zarate.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
ZIA) j,d‘CityClerk of the Citytional City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2012-100 the City of National City, California, passed and adopted
by the Council of said City on May 15, 2012.
City Clerk of the City of National City, California
By:
Deputy
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE: May 15, 2012
AGENDA ITEM NO. 6
ITEM TITLE:
Resolution of the City Council of the City of National City ratifying Change Order No. 1 between the City of
National City and Quality Mechanical Professionals, Inc. in the not to exceed amount of $28,451.43 to provide
and install a new Trane Four -Ton Split Air Conditioning System in the Police Department Computer Server
Room in conjunction with the Civic Center Data Center Redundant Air Conditioning Project, Specification 11-02.
(Funded by Information Systems Maintenance Fund))
PREPARED BY: Barby Tipton
PHONE: 336-4583
EXPLANATION: J� L�✓" `��
See attached
DEPARTMENT: Development Services -Engineering
Division
APPROVED BY:
FINANCIAL STATEMENT:
ACCOUNT NO.
APPROVED:
APPROVED:
Funds are available in expenditure account 629-409-500-598-8037
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
Finance
MIS
STAFF RECOMMENDATION:
Adopt the Resolution.
BOARD / COMMISSION RECOMMENDATION:
N/A
ATTACHMENTS:
1. Explanation
2. Change Order
3. Resolution
EXPLANATION:
Recently the air conditioning for the Police Department computer server room was
unable to cool the room to the required temperature for the heat and humidity sensitive
equipment. There is no back up cooling system for this room. To protect the City's
investment in the computer systems within this area, a back-up cooling system is
needed.
On May 9, 2012, the City Manager signed Change Order No.1, to Quality Mechanical
Professionals, Inc. to expedite the ordering of the air conditioning system as any further
delays in getting this equipment installed could jeopardize the computer systems
contained within the Police Department computer server room, which includes the 911
Computer Aided Dispatch system. Lead time for this equipment is approximately 2 to 3
weeks. Staff is requesting that the City Council ratify the City Manager's execution of a
Change Order to Quality Mechanical Professionals, Inc., to provide and install a new
Trane 4 ton split Air Conditioning System in the Police Department Computer Server
Room, in the amount not to exceed $28,451.43.
Currently, Quality Mechanical Professionals, Inc. is replacing the Civic Center Data
Center redundant air conditioning. On October 4, 2011, three bids were received and
opened for the National City Civic Center Data Center Redundant Air Conditioning
Project, Specification 11-02. The lowest responsive bidder was Quality Mechanical
Professionals, Inc., with a proposed bid amount of $38,000. This project was awarded
to Quality Mechanical Professionals Inc., with the City Manager's signature due to the
bid amount. The second lowest bidder was more than $20,000 higher.
Quality Mechanical Professionals, Inc. inspected the site and can provide the necessary
air conditioning equipment for the Police Department computer server room at a price of
$28,451.43, using their current contract with an executed change order. This price is
competitive, and installation of the air conditioning system is of essence with summer
quickly approaching. This change order exceeds 25% of the original contract amount
therefore, City Council approval is required.
Funds are available in the Information Systems Maintenance Fund, Account No. 629-
409-500-598-8037.
CALIFORNIA --
TI CI(
�._ INCORPORATED
CIVIC CENTER DATA CENTER REDUNDANT AIR CONDITIONING
Specification No. 11-02
Contractor: Quality Mechanical Professionals, Inc.
CHANGE ORDER NO. 1
April 26, 2012
Reason/Purpose for this Change Order:
The Police Department requires a back up split air conditioning (A/C) system that is substantially similar in kind
and complexity to the NC unit installed by the Contactor in the Data Center room of City Hall for this project.
Due to the Contractor's expertise in NC installations, the satisfactory installation of the Data Center A/C unit, and
the favorably negotiated price for this change order, the Engineering Department recommends this change order
be approved for the installation of a Trane 4 ton, 13 SEER split A/C system at the National City Police
Department.
The City of National City and Contractor agree to the following change to the original Contract:
The Contractor agrees to install a Trane 4 ton 13 SEER split A/C system at the National City Police Department.
The installation includes the high voltage electrical supply for the outside condenser, an inside coil fan, a
condensation drain line, a refrigeration line set, supports and hangers, a wall mount programmable thermostat
and control wiring, a start up test, and a warranty. ln addition to the manufacturer's warranty, the Contractor
agrees to provide an additional one-year warranty commencing at the time the unit is accepted by the City. The
Contractor and City agree that all costs included and requirements of the original bid shall apply and there shall
be no other additional costs or deductions for the installation of the Trane 4 ton 13 SEER split A/C system.
**Special Note: This Change Order requires Council approval before it can become part of the contract.
Original Contract Amount $ 38,000.00
Net change by previously authorized Change Orders.........
Subtotal
Amount of this change order
New contract amount
38,000.00
28,451.43
Working days adde•10 Working days subtracted: 0 Percent change in Contract to date 74.87%
Sub it ad
Proje landder Gate Date
Approved by
66,451.43
sdz
Engineer / Date City Manager, required for Change Orders >szas9s Date
By signing this Change Order the Contractor confirms that he/she -is completely familiar with its terms and conditions and has fairly negotiated
its price, terms and conditions. If this Change Order is approved, Contractor will provide all of the equipment, materials and tabor necessary to
provide a complete work as described above at that the price stated herein. Additionally, Contractor confirms that the price is fair and complete
and represents all costs associated with the work, including but not limited to all equipment, materials, labor, supervision, overhead, fees,
bonds, insurance, profit, etc. and that there will be no further compensation. All of the terms and conditions of the original contract documents
are incorporated herein.
Accepted and agreed to by Quality _Mechanical Professionals, Inc.:
Date
Note to Contractor: If you do not agree with this Change Order you may be directed to proceed with this work under the terms of the contract
and you may proceed under protest. You must comply with the contract requirements of submitting a written protest to protect your claim.
Originals: City Clerk, Contractor
cc: Engineering project file, Project Manager
1243 National City Boulevard, National City, CA 91950 Telephone (619) 336-4380
RESOLUTION NO. 2012 —
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
RATIFYING CHANGE ORDER NO. 1 BETWEEN THE CITY OF
NATIONAL CITY AND QUALITY MECHANICAL PROFESSIONALS, INC.,
IN THE NOT TO EXCEED AMOUNT OF $28,451.43 TO PROVIDE
AND INSTALL A NEW TRANE FOUR -TON SPLIT AIR CONDITIONING
SYSTEM IN THE POLICE DEPARTMENT COMPUTER SERVER ROOM
IN CONJUNCTION WITH THE CIVIC CENTER DATA CENTER
REDUNDANT AIR CONDITIONING PROJECT
WHEREAS, the air conditioning for the Police Department computer server room
is unable to consistently cool the room to the required temperature for the heat and humidity
sensitive equipment; and
WHEREAS, the cooling system has unexpectedly failed two times in the past two
months, jeopardizing the equipment; and
WHEREAS, because there is no backup cooling system for this room, it is
necessary to install a backup cooling system to protect the City's investment in the computer
systems; and
WHEREAS, Quality Mechanical Professionals, Inc., is currently replacing the
redundant air conditioning system at the Civic Center Data Center for the not to exceed amount
of $38,000. They inspected the Police Department Computer Room cooling system and
determined that they can provide and install a new Trane four -ton split Air Conditioning System
for the computer room by executing a change order for the current Civic Center contract in the
not to exceed amount of $28,451.43; and
WHEREAS. on May 9, 2012, the City Manager executed Change Order No.1 to
the contract with Quality Mechanical Professionals, Inc., to expedite the ordering of the air
conditioning system as any further delays in getting this equipment installed could jeopardize
the computer systems contained within the Police Department computer server room, which
includes the 911 Computer Aided Dispatch System; and
WHEREAS, staff requests that the City Council ratify the City Manager's
execution of Change Order No. 1 to the contract with Quality Mechanical Professionals, Inc., to
provide and install a new Trane 4 ton split Air Conditioning System in the Police Department
Computer Server Room, in an amount not to exceed $28,451.43
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby ratifies Change Order No. 1 to the contract with Quality Mechanical
Professionals, Inc., in the not to exceed amount of $28,451.43 to provide and install a new
Trane four -ton split Air Conditioning System for the Police Department computer server room,
bringing the total contract amount to $66,451.43.
--- Signature Page to Follow ---
Resolution No. 2012 —
Page Two
PASSED and ADOPTED this 15th day of May, 2012.
Ron Morrison, Mayor
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
Claudia Gacitua Silva
City Attorney
v
OFFICE OF THE CITY CLERK
1243 National City Blvd.
National City, California 91950
niTC{jgpd'p,TtD J Michael R. Dalla, CMC - City Clerk
619-336-4228 phone / 619-336-4229 fax
Quality Mechanical Professionals
Resolution No. 2012-100
Change Order No. 1
Civic Center Data Center Redundant Air Conditioning
Judy Hernandez (Engineering)
Forwarded Copy of Change Order to Contractor