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Home My WebLink About2012 CON County of San Diego - Senior Nutrition Center Program - Amendment #5NOTE TO FILE 07-02-12 IN THE MATTER OF: Amendment #5 to an Agreement by and between the City of National City and the County of San Diego for the Senior Nutrition Program for FY 2012-2013. Please note the following: A FULLY EXECUTED ORIGINAL AMENDMENT WAS NEVER FILED WITH THE OFFICE OF THE CITY CLERK ORIGINATING DEPARTMENT: _ CDC _ Housing & Grants _ City Attorney _ Human Resources City Manager _ MIS _ Community Svcs. _ Planning Engineering _ Police Finance Public Works Fire X Nutrition Center NTF • COUNTY AGREEMENT NUMBER 533563 AGREEMENT WITH CITY OF NATIONAL CITY FOR SENIOR NUTRITION PROGRAM SIGNATURE PAGE AGREEMENT TERM. This Agreement shall be effective this Is` day of July 2010 ("Effective Date") and end on June 30, 2011 (`Initial Term") for a total Agreement period of one (1) year. OPTION TO EXTEND. The County's option to extend is for three (3) increments of one (1) year each for a total of three (3) years beyond the expiration of the Initial Term, not to exceed June 30, 2014, pursuant to Exhibit C Payment Schedule. Unless County notifies Contractor in writing, not less than thirty (30) days prior to the expiration date that they do not intend to renew the Agreement, the Agreement will be automatically renewed for another year. Options To Extend For One To Six Additional Months At End Of Agreement. County shall also have the option to extend the term of this Agreement in one or more increments for a total of no less than one (1) and no more than six (6) calendar months at the discretion of the County Purchasing and Contracting Director. Each extension shall be effected by written unilateral Agreement amendment delivered to Contractor no less than fifteen (15) calendar days prior to expiration of any Agreement term. The rates set forth in Article 4, Exhibit C, or other pricing section of this Agreement shall apply to any option exercised pursuant to this option clause unless provision for appropriate price adjustment has been made elsewhere in this Agreement or by Agreement amendment. All payments are subject to "Availability of Funds." COMPENSATION: Pursuant to Exhibit C, County agrees to pay Contractor a sum not to exceed three hundred forty five thousand seven hundred twenty nine dollars ($345,729) for the initial term of this Agreement and three hundred thirty seven thousand nine hundred four dollars ($337,904) for the first option year, and three hundred twenty four thousand one hundred eighty dollars ($324,180) for the second option year and three hundred thirty seven thousand one hundred seventy nine dollars ($337,179) for the third option year, for a maximum Agreement amount of one million three hundred forty four thousand nine hundred ninety two dollars ($1,344,992), in accordance with the method of payment stipulated in Article 4. It is understood that the parties will meet and confer on the contract price if adjustments are made to the scope of work for an extension of the term or terms. These discussions shall not obligate either party to make a requested adjustment to the scope of work or price except as otherwise set forth in this Agreement, nor shall it relieve either party of its obligations under the Agreement. COTR. The County has designated the following individual as the Contracting Officer's Technical Representative ("COTR") Albert Venditti, Contract Administrator Aging & Independence Services 5560 Overland Dr. Suite 310 San Diego, CA 92123 Phone: (858) 505-6958; Fax: (858) 694-2316; e-mail: albert.venditti@sdcounty.ca.gov CONTRACTOR'S REPRESENTATIVE. The Contractor has designated the following individual as the Contractor's Representative. Leslie Deese, City Manager City of National City 1243 National City Boulevard National City, CA 91950 Phone: (619) 336-4240; Fax: (619) 336-4327; e-mail: Ideese@nationalcityca.gov CDC City of National City Page 1 of I Contract # 533563 Amendment 8 05 RECEIVED JUN 2 52012 COUNTY OF SAN DIEGO - DEPARTMENT OF PURCHASING AND CONTRACTING CONTRACT NO. 533563 AMENDMENT NO. 05 To CDC City of National City, Pursuant to the contract changes clause, you are directed to make the changes described herein to the Contract or do the following described work not included in the previous agreed on Satement of Work, Title of Contract, Project, or Program: Senior Nutrition Program Effective Date: July 1, 2012 Description of Contract Change(s) and/or Work To Be Done: I) The Signature Page of the Pro Forma Service Agreement is modified as follows: a) Compensation. The compensation for the second option year (Fiscal Year 2012-2013) of the Agreement is decreased by $12,999 for a revised new total of S324,180. b) Total contract price is decreased to $1,344,992. PLEASE NOTE: A copy of the revised "Signature Page" is attached for your convenience. Do not remove and replace the original "Signature Page". Description of Additional Contract Change(s) and/or Work To Be Done: 2) Exhibit C, Fiscal Terms and Conditions and Pricing Schedule, for Fiscal Year 2012-2013 is modified as follows: Congregate Meals: # of Service Units is increased from 37,200 to 41,400; Total is increased from $158,100 to $175,950. Home -Delivered Meals: # of Service Units is decreased from 28,800 to 23,400; Fixed Supplemental Rate is increased from $3.95 to $4.00; Total is decreased from $113,760 to $93,600. c) Transportation: # of Service Units is increased from 1,680 to 2,400; Total is increased from $8,400 to S12,000. d) Incentive Payments NSIP-CI: # of Service Units is increased from 37,200 to 41,400; Fixed Supplemental Rate is decreased from $0.784 to $0.643; Total is decreased from $29,165 to $26,620, e) Incentive Payments NSIP-C2: # of Service Units is decreased from 28,800 to 23,400; Fixed Supplemental Rate is decreased from $0.754 to $0.6842; Total is decreased from $21,715 to $16,010. TOTAL for Fiscal Year 2012-2013 is decreased from $337,179 to $324,180. a) b) 0 Please remove and replace the following: 1. Exhibit C with the attached document with pages marked AMENDMENT #O5. All other Terms and Conditions remain in effect. IN WITNESS WHEREOF, County and Contractor have executed this Amendment effective as of the date first set forth above. We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposed change is approved, that we will provide all equipment, furnish all materials, except as may otherwise he noted above, and perform all services necessary for the work specified herein, and will accept as full payment the decreased amount of $324,180 for Fiscal Year 2012 -- 2013. Contract time for completion remains unchanged. Revised Contract Total Price is $1,344,992. By�4�� Date: L?)? J Leslie Deese, City Manager City of National City 1243 National City Blvd. Phone: 619-336-4240 Fax: 619-336-4327 THIS AMENDMENT IS NOT VALID UNLESS APPROVED BY THE DIRECTOR, DEPARTMENT OF PURCHASING AND CONTRACTING. Bv: ) Department Review and Recommended Approval: PAMELA B. SMITH, Director Aging & Independence Services Date: ) 4f1 1 APPROVED: By: //ra/ lit/W-5 //4 n✓ WINSTON F. McCOLL, Director Department of PurFhasingpnd Contracting Date: 196 CONTRACT#533563 AMENDMENT# 05 COUNTY CONTRACT NUMBER 533563 COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY AGREEMENT WITH THE CITY OF NATIONAL CITY FOR SENIOR NUTRITION PROGRAM EXHIBIT C — FISCAL TERMS & CONDITIONS AND PRICING SCHEDULE 1. COMPENSATION: The compensation listed below is not designed to fully fund the program. The fixed supplemental rates are developed annually based on funding and determined to offset the cost of providing services. These rates are subject to availability of funding from the State of California, California Department of Aging (CDA). A completed report of actual costs (closeout report) expended shall be submitted at the end of the fiscal year. 2. SERVICE UNITS AND RATES FOR FISCAL YEAR 2011-2012 Exhibit A Paragraph Reference Services Funding Source # of Service Units Fixed Supplemental Rate Total 4.1 Congregate Meals Title III-Cl (I) 41,400 $4.25 $175,950 4 2 Home Delivered Meals Title III-C2 (2) 23,400 $4.00 $93,600 4.3 Transportation Title III-B (3) 2,400 $5.00 $12,000 6.2.2 Incentive Payments* NSIP-Cl 41,400 $0.643 $26,620 6.2.2 Incentive Payments* NSIP-C2 23,400 $0.6842 $16,010 6.2.3 One -time -only (OTO) OTO-Cl 0 0 0 6.2.3 One -time -only (OTO) OTO-C2 0 0 0 6.2.3 One -time -only (OTO) OTO-B 0 0 0 TOTAL $324,180 (1) State of California C-1 funding stream (2) State of California C-2 funding stream (3) State of California B funding stream * Nutrition Services Incentive Payment (NSIP) dollar amounts are estimated ONLY and may be adjusted based on actual prior year number of meals served. Exhibit C — Fiscal Terms & Conditions and Pricing Schedule Page 1 of 1 Contract # 533563 'The City of National City Amendment # 05