HomeMy WebLinkAboutSweetwater High School District - Joint Use Athletic FieldAGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND
THE SWEETWATER UNION HIGH SCHOOL DISTRICT
FOR THE JOINT USE OF A MULTI -PURPOSE FIELD AND ATHLETIC FACILITY
LOCATED AT SWEETWATER UNION HIGH SCHOOL
IN NATIONAL CITY, CALIFORNIA
Recitals
WHEREAS, the City of National City ("City") awarded Two -Hundred Thousand Dollars
($200,000) of federal Community Development Block Grant ("CDBG") entitlement funds from
the U.S. Department of Housing and Urban Development to the Sweetwater Union High School
District ("District") to renovate and further develop a District -owned multi -purpose field and
athletic facility located at Sweetwater Union High School ("Facility");
WHEREAS, the development of the Facility has been determined to meet the funding
eligibility requirement under the CDBG National Objective of serving low- and moderate -
income persons as an Area benefit activity as described under Title 24 of the Code of Federal
Regulations Part 570.208(a)(1)(i); and
WHEREAS, the CDBG Program requires that public facility improvements funded create
a suitable living environment and provide accessibility and availability to low- and moderate -
income persons of National City; and
WHEREAS, Chapter 5, Division 1, of Title 1 Government Code of the State of California
(Section 6500 et. seq.) authorizes the governing bodies to enter into agreements with each other
to promote the health and general welfare of the community and collaborate to enhance the
recreational opportunities afforded to the children in the community; and
WHEREAS, the City has determined that an agreement for use of the Facility by City,
possible third parties and individual users will further insure accessibility and availability to the
community, particularly to low- and moderate -income residents of National City (referred to
herein as "Joint -Use").
NOW, THEREFORE, the District and the City agree to cooperate with each other as follows:
1. Term of Joint -Use
This Agreement will continue for a period of ten (10) years from the Effective Date.
2. Effective Date
This Agreement shall be effective 30 days after the filing of a notice of completion with the
County of San Diego.
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3. Facilities covered
The term "Facility" will be used for purposes of this Agreement to mean the designated
fields and amenities specified under Exhibit "A".
4. Permitted Uses of the Facility
a. District Use
The District shall be entitled to the exclusive use of the Facility for public school and
school -related educational and recreational activities, including summer school, and, at
such other times as the Facility is being used by the District or its agents. If the District
reserves only a portion of the Facility for District Activities, and the remaining portion of
the Facility remains available for use, the City or third party users shall have the right to
use the remaining non -reserved portion of the Joint Facilities for the purposes set forth in
this Agreement, provided that the use of the Facility will not conflict or unreasonably
interfere with District's Activities at the Facility.
b. Public Access Hours
The periods of use of the Facility by the City, third parties, and individuals during
daylight hours shall be referred to as Public Access Hours. During unreserved daylight
hours, the City, third parties authorized by the District, and individual users will be
entitled access to and use of Facility. The District shall enforce all District rules,
regulations, and policies provided by the District for community recreational activities at
the Facility. In planning programs and scheduling activities on school grounds, the
security, academic, athletic, and recreational needs and opportunities of school -aged
children will be the highest priority and be adequately protected.
i. City Use
The City will have priority over third party and individual users to use the Facility. The
City is entitled to exclusively use the Facility for up to 150 hours annually with no
facility use fee or charge as further explained under Section 9(d) and 9(e) of this
Agreement.
ii. Third -Party Use
All third -party use of the Facility shall be subject to all District rules, regulations, and
policies. Third parties will have no specific rights or benefits under this agreement. There
is no guarantee of usage by any third party. District will create and maintain an annual
calendar for the tracking of the Facility's use hereinafter referred to as the "Master
Calendar." District shall, however, make good faith efforts to allow third party usage of
the Facility as prioritized below and available on the Master Calendar. Fees may be
charged to third party users by the District for community recreational and educational
purposes for the benefit of City residents and the public at large. The City's obligations
under this Agreement shall also apply to third parties using the Facility. The District shall
be responsible for ensuring third parties comply with all obligations under this
Agreement when using the Facility. The City and the District agree that in providing
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access to the Facility for use other than by the District or the City, the following priorities
for use shall be established:
Priorities of Use (in the event multiple applications are received for the same date and
time):
Priority 1
Priority 2
Priority 3
District Events
City Events
Third Party Use
Sub -Priority 1
Sub -Priority 2
Sub -Priority 3
Activities for National City youth
National City adult programs or activities
Other youth and adult programs or activities
Individual Use Hours
National City residents shall be entitled to the use of the Facility during daylight hours on
weekdays, weekends and school holidays as long as their use does not interfere with use
by the District, its agents, the City or third -party users that have reserved the Facility for
programmed activities. The Public Access Hours available for individual use during
unreserved daylight hours are hereinafter referred to as "Individual Use Hours." The
District will post signage near facility entrances stating the rules for individual use and
manage access to the facility. The bleacher stands will not be available for individual use.
The District is not responsible for having restrooms or on -site parking available during
Individual User Hours.
5. Compliance with Law
All use of District property shall be in accordance with state and local law. In the case of a
conflict between the terms of this Agreement and the requirements of state law, the state law
shall govern. Any actions taken by the District or the City that are required by state law, but
are inconsistent with the terms of this Agreement shall not be construed to be a breach or
default of this Agreement.
The District is responsible for the construction, design, and legal compliance of the Facility.
All new construction and/or modifications of public facilities financed all or in part by
CDBG funds shall comply with all applicable minimum requirements as delineated in the
Uniform Federal Accessibility Standards (UFAS) as enforced by the Division of State
Architect (DSA).
6. Communication
a. Designation of Employees as Authorized Representatives
The District and the City shall respectively designate an employee with whom the other
party, or any authorized agent of the party, may confer regarding the terms of this
Agreement.
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The designated Authorized Representative for the District is:
Chief Facilities Executive
Sweetwater Union High School District
1130 Fifth Ave
Chula Vista, CA 91911
The designated Authorized Representative for Scheduling is:
Assistant Principal (ASB)
Sweetwater Union High School
2900 Highland Ave
National City, CA 91950
The designated Authorized Representative for the City is:
Parks Superintendent
Public Works Department
City of National City
2100 Hoover Avenue
National City, CA 91950
The Authorized Representatives of the District and the City can meet from time to time,
and at least once annually, to recommend rules and regulations for the District and the
City to adopt to implement this Agreement, to monitor and evaluate the joint -use Facility
and Agreement, and to confer to discuss interim problems during the term of the
Agreement. If upon change of the designated authorized representatives each party will
provide notice at least 30 days in advance by mail.
7. Scheduling the Property
a. Master Calendar
The District shall manage the Master Calendar for joint use of the Facility to allocate
property use to the District, the City and third parties. The City designated staff will
review and evaluate the status and condition of jointly used facility and Master Calendar
on an annual basis and more frequently if necessary.
b. Scheduling of District Property
The District shall be responsible for scheduling third -party use of District property using
the priorities established in section 4(b) ii. With the exception of application and facility
use fee waivers as described in section 9(d) in this agreement for City Events, the use of
District facilities shall be in accordance with the most recent regular procedures of the
District for granting permits for the use of school facilities, as set forth in the District
policy for Joint -Use Facility, governing the Facility, attached hereto as Exhibit "B". To
the extent of this Agreement conflict with the Policy for Joint Use Facility terms, the
terms of this Agreement control.
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8. Tracking Use of Facility
The District shall track use of the Facility under this Agreement and shall keep on tile the
Master Calendar for the previous five years.
9. Fees and Charges
a. Fees
The District may charge fees to third -party users of the Facility to cover any
administrative and maintenance costs which the District may incur. Any fees and costs
shall he assessed according to District policy.
b. Documentation of Fees
The District shall maintain records of fees collected under this Agreement.
c. Reasonability of Fees
Reasonable fees may be charged for the use of the Facility, but charges such as excessive
membership fees, which will have the effect of precluding low- and moderate -income
persons from using the facilities, are not permitted.
d. Application and Fee Waiver for City Event Hours
The City is entitled to exclusively use the Facility for up to 150 hours annually with no
facility use fee or charge hereinafter referred as "City Event Hours," and any events held
during the City Event Hours will be hereinafter referred to as "City Events." The City is
responsible for submitting a facilities use request annually and providing insurance as
required by District policy. City Events must be reserved on the Master Calendar at least
30 days in advanced and will be subject to availability. Acknowledging a City Event on
the calendar constitutes a full reservation. City events listed on the calendar will not
require an application or permit for the Facility other than the annual application. District
events take precedent over City Events. However, if the District approves a City Event
date it cannot cancel the reservation of the City Event to accommodate for a District
event not previously approved and noted on the Master Calendar.
e. Promotion of City Event Hours
The District will provide the City with promotional consideration of City Events by
allowing information to be posted on the main campus marquee and assisting with the
distribution of fliers and information to students, parents, and faculty.
10. Improvements
The City shall not have the authority to request alterations, additions, or improvements to the
Facility.
11. Supplies
The City shall furnish and supply all expendable materials necessary to carry out City Events
while using the Facility.
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12. Maintenance, Custodial Services, and Toilet Facilities
a. Maintenance
The District shall be responsible for the regular maintenance, repair, and upkeep of the
Facility.
b.
Custodial
The District shall make its trash receptacles available during City and third party use of
the Facility. The District shall encourage community users to dispose of trash in the trash
receptacles during use of the Facility. City and Third -Party Users will be responsible for
removal of trash from the facility after their events.
c. Restroom Facilities
The District shall maintain access to restroom facilities during all Public Access Hours.
The District may, at its discretion, close access to restroom facilities and require the
placement temporary, portable, restrooms at the Facility during City and third party use.
It shall be the responsibility of the registered user to maintain these temporary facilities.
13. Parking
The District is not required to provide off-street parking during Individual Use Hours. The
District's permit for use will specify access to off-street parking for City and third party
events .
14. Restitution and Repair
The District shall be wholly responsible to repair, remediatc, or fund the replacement or
remediation of any and all damage or vandalism to the Facility that occurs during Public
Access Hours. The District will reserve the right restrict Individual Use Hours for a 12 month
period anytime within the term of the agreement after the City accepts evidence provided by
the School District that damage in excess of $10,000 was caused by individuals using the
Facility during Individual Use Hours. If damage caused by individual users exceeds
$200,000, and the City consents that the damage was caused by individual users during
Individual Use Hours, the District reserves the right to restrict Individual Use Hours for the
remainder of the Term.
15. Liability and Indemnification
a. The City shall defend, indemnify, and hold the District, its officers, employees and
agents, harmless from and against any and all liability, loss, expense, attorneys' fees, or
claims for injury or damages, arising out of the performance of this Agreement, but only
in proportion to and to the extent such liability, loss, expense, attorneys' fees, or claims
for injury are caused by or result from the negligent or intentional acts or omissions of the
City, its officers, agents, or employees.
b. The District shall defend, indemnify, and hold the City, its officers, employees and
agents, harmless from and against any and all liability, loss, expense, attorneys' fees, or
claims for injury or damages, arising out of the performance of this Agreement, but only
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in proportion to and to the extent such liability, loss, expense, attorneys' fees, or claims
for injury are caused by or result from the negligent or intentional acts or omissions of the
District, its officers, agents, or employees.
16. Insurance
The District agrees to provide the following insurance to the City in connection with this
Agreement on an annual basis for the length of the Term for Joint -Use:
a. Commercial general liability insurance, with minimum limits of $3,000,000 per
occurrence/$6,000,000 aggregate, covering all bodily injury and property damage arising
out of its operations under this Agreement.
b. Workers' compensation insurance in an amount sufficient to meet statutory requirements
covering all of District's employees and employers' liability insurance with limits of at
least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of
subrogation in favor of the City. Said endorsement shall be provided prior to
commencement of work under this Agreement.
c. The aforesaid policies shall constitute primary insurance as to the City, its officers and
employees, so that any other policies held by the City shall not contribute to any loss
under said insurance. Said policies shall provide for thirty (30) days prior written notice
to the City of cancellation or material change.
d. Said policies, except for the professional liability and workers' compensation policies,
shall name the City and its elected officials, officers, agents and employees as additional
insureds, and separate additional insured endorsements shall be provided.
e. If required insurance coverage is provided on a "claims made" rather than "occurrence"
form, the District shall maintain such insurance coverage for three years after expiration
of the term (and any extensions) of this Agreement. In addition, the "retro" date must be
on or before the date of this Agreement.
f. Any aggregate insurance limits must apply solely to this Agreement.
g. Insurance shall be written with only California admitted companies which hold a current
policy holder's alphabetic and financial size category rating of not less than A VIII
according to the current Best's Key Rating Guide, or a company equal financial stability
that is approved by the National City Risk Manager. In the event coverage is provided by
non -admitted "surplus lines" carriers, they must be included on the most recent California
List of Eligible Surplus Lines Insurers (LESLI list) and otherwise meet rating
requirements.
h. This Agreement shall not take effect until certificate(s) or other sufficient proof that these
insurance provisions have been complied with, are filed with and approved by the
National City Risk Manager. If the District does not keep all of such insurance policies in
full force and effect at all times during the terms of this Agreement, the City may elect to
treat the failure to maintain the requisite insurance as a breach of this Agreement and
terminate the Agreement as provided herein.
i. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and
approved by the City.
17. Termination
This Agreement may not be terminated, except by written instrument executed and approved
in the same manner as this Agreement.
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18. Entire Agreement
This Agreement constitutes the entire understanding between the parties with respect to the
subject matter and supersedes any prior negotiations, representations, agreements, and
understandings.
19. Amendments
This Agreement may not be modified, nor may compliance with any of its terms be waived,
except by written instrument executed and approved in the same manner as this Agreement.
20. Exhibits
The Exhibits attached hereto are hereby incorporated herein by this reference for all
purposes.
Exhibit "A"- Facility Area
Exhibit "B"- District's Use of School Facilities Policy AR 1330(a)
Exhibit "C"- District's Artificial Turf Policy AR 1330.1 (a)
Exhibit "D"- District's Facility Use Fee Schedule
Exhibit "E"- District's Application and Permit for Use of School Facilities and
Grounds
Exhibit "F"- District's Statement of Information and Hold Harmless Statement
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IN WITNESS WHEREOF, the Parties have executed this contract as of the date this contract is
approved by their respective entities.
City . ,tional City Sweetwater Union High Sc Rol Di
rnson
s: Mayor
APROVED AS TO FORM
"Wu•ia G, va
City At
ATTEST
Mic ael Dalla
City Clerk
Dr. Edward M. Brand
Its: Superintendant
Thomas Calh
Its: Chief Fa
ities Executive
Page 9 of 9
Exhibit A: Facility Area
Exhibit B
Community Relations AR 1330(a)
USE OF SCHOOL FACILITIES
Definitions
For purposes of clarity, the following is a brief description of terms for school facilities:
School Facilities, hereinafter called Facilities: Includes classrooms, auditoriums, cafeterias,
gymnasiums, fields.
Multi Purpose Buildings, hereinafter called "MPB's Includes facilities at schools which
have been added/upgraded upon modernization.
Performing Arts Centers, hereinafter called "Center(s) ": Includes a full theatre stage, with
stage lighting, dressing rooms and green room.
Specific guidelines are available for sites with Artificial Turf. Please see AR 1330, Artificial
Turf.
Application for Use of Facilities
Any persons applying for the use of any school facility or grounds on behalf of any society,
group, or organization shall present written authorization from the group or organization to
make the application.
For use of facilities the Form Number 6900, "Application and Permit for Use of School
Facilities and Grounds," must be completed, signed, and returned to the school site being
requested. A Certificate of Insurance and payment of the fee shall be submitted with the
application. For use of an MPB or the Center(s), a "Performing Arts Center, Facilities Use
Agreement" Form Number 6901 shall be submitted with a Certificate of Insurance and the
fee. For district users only, the "Facility Use Application - District Event", Form Number
6902 shall be submitted. District users will not be required to provide proof of insurance for
district -related, sponsored events.
Applicants must allow a minimum of two weeks for the district to process and approve
applications.
Persons or organizations applying for the use of school facilities or grounds shall sign the
Statement of Information indicating that the organization upholds the state and federal
constitutions and does not intend to use school premises to commit unlawful acts.
Civic Center Use
Subject to district policies and regulations, school facilities and grounds may be made
available to citizens and community groups as a civic center for the following purposes:
(Education Code 32282, 38131)
Exhibit B
AR 1330(b)
USE OF SCHOOL FACILITIES (continued)
1. Public, literary, scientific, recreational, educational, or public agency meetings
2. The discussion of matters of general or public interest
3. The conduct of religious services for temporary periods, on a one-time or renewable
basis, by any church or religious organization that has no suitable meeting place for
the conduct of the services, provided the governing board charges the
church/religious organization using the school facilities/grounds a fee, at least equal
to the district's direct costs
4. Child care programs to provide supervision and activities for children of preschool
and elementary school age
(ef. 5148 - Child Care and Development)
(cf. 5148.2 - Before/After School Programs)
(cf. 6300 - Preschool/Early Childhood Education)
5. The administration of examinations for the selection of personnel or the instruction of
precinct Board members by public agencies
6. Supervised recreational activities including, but not limited to, sports league activities
that are arranged for and supervised by entities, including religious organizations or
churches, and in which youths may participate regardless of religious belief or
denomination
7. A community youth center
(cf 1020 - Youth Services)
8. Mass care and welfare shelters during disasters or other emergencies affecting the
public health and welfare. The board shall grant the use of school building, grounds,
and equipment to public agencies, including the American Red Cross, and Registrar
of Voters, and shall cooperate in furnishing and maintaining such services as it deems
necessary to meet community needs.
(cf. 0450 - Comprehensive Safety Plan)
(cf. 3516 - Emergencies and Disaster Preparedness Plan)
9. A ceremony, patriotic celebration, or related educational assembly conducted by a
veterans' organization
Exhibit B
AR 1330(c)
USE OF SCHOOL FACILITIES (continued)
A veterans' organization means the American Legion, Veterans of Foreign Wars,
Disabled American Veterans, United Spanish War Veterans, Grand Army of the
Republic, or other duly recognized organization of honorably discharged soldiers,
sailors, or marines of the United States, or any of their territories. (Military and
Veterans Code 1800)
10. Other purposes deemed appropriate by the Board of Trustees
The district may grant the use of school facilities on those days on which the public school is
closed, provided school personnel are available to grant access and secure the facility upon
completion of the event. (Education Code 37220)
(cf. 6115 - Ceremonies and Observances)
Restrictions
School facilities or grounds shall not be used for any of the following activities:
1. Any use by an individual or group for the commission of any crime or any act
prohibited by law
2. Any use which is inconsistent with the use of the school facility for school purposes
or which interferes with the regular conduct of school or school work
3. Any use which involves the possession, consumption, or sale of alcoholic beverages
or any restricted substances, including tobacco use, on school property. Smoking is
prohibited on all district properties
(cf. 3513.3 - Tobacco -Free Schools)
4. Any use of facilities, MPB's, Center(s), or grounds, for professional carnivals
5. The use of any "rebounding devices," including, but not limited to, Astro Jumps, and
attractions with jumping areas and trampolines.
6. Any use of facilities for car washes must strictly adhere to applicable City and County
guidelines, and board approved Resolution No. 3526, "Enforcement of a Storm Water
Management Plan, Pursuant to the Small Municipal Separate Storm Sewer System
Permit Program, July 23, 2006," which ensures the district is in compliance with the
Clean Water Act.
7. See AR 1330.1 for additional restrictions on artificial turf field use.
Exhibit B
AR 1330(d)
USE OF SCHOOL FACILITIES (continued)
8. Dogs/animals of any kind are prohibited, with the exception of guide, signal or
service dogs as defined in the California Civil Code.
9. Only Sweetwater Union High School District employees are to have possession of
keys, gaining access to school property.
The district may exclude certain school facilities from non -school use for safety or security
reasons.
Terms of Agreement
Once an event is scheduled, the applicant has signed the agreement, and the district has
approved the agreement, neither party can modify the agreement without written consent by
the other party.
The applicant must agree to specific conditions in its use of the district's facilities. Some of
these terms apply to all facilities and some terms are limited to specific types of facilities.
A district employee must be on duty whenever a building facility is in use, and will be in
charge of the facility. A district employee must unlock and lock gates for field use.
Any juvenile organization or group seeking use of school premises must have a responsible
adult sponsor to sign the application, and said sponsor must be present at all times.
If no district employee is available to supervise use of the building facility or open gates on a
weekend or holiday, or other day when the school is closed, the district reserves the right to
deny use of facility.
Applicants must agree to abide by guidelines that the district provides in connection with the
use of various types of facilities.
Sites may not approve Facility Use Agreements for more than one year. Specific agreements
with teams and multi -year agreements shall be approved by the Assistant Superintendent.
Cafeterias
Applicants requesting use of cafeteria kitchen must have district food service personnel to
supervise the activity. The applicant shall responsible for all food service fees.
Exhibit B
AR 1330(e)
USE OF SCHOOL FACILITIES (continued)
MPB(s) and the Center(s)
To protect the safety of patrons and equipment, the district may require applicants to provide
certain personnel, including but not limited to, light and sound technicians, backstage crew,
house manager, ushers, ticket takers and security, subject to the following requirements:
a. The district will determine the number and types of personnel necessary for each event.
b. Applicants cannot use their own personnel for an event unless they obtain written
permission from the district. Such personnel will be under the general jurisdiction of
the responsible district employee.
c. Violation of any house rules or regulations may result in the immediate termination of
any Facility Use Agreement and may deny the applicant or group further use of the
facility.
The Center(s)
The manager of the Center(s), or his/her designee, shall be on duty whenever the Center(s)
is/are used. If at any time the uses of the premises are illegal, unsafe or may cause damage to
any district equipment, the applicant shall either cease or desist from continuing such
objectionable activity, or surrender the premises forthwith to district designee upon demand.
The Performing Arts Center Facility Use Agreement contains further terms and conditions
with which applicants must also agree to comply.
Scheduling Events at the Center(s)
Once a year, the manager of the Center(s) will conduct a master plan scheduling meeting in
order to schedule the dates and times for all major building usage by district users, city
events, and community events.
Fees and Costs
Applicants shall provide full payment for all service fees and costs associated with
presentation of event at time of application, and pay all royalties payable to writers, directors
and choreographers. If a Security Deposit is charged, it shall be in the form of a check,
separate from facility use fees.
Exhibit B
AR 1330(f)
USE OF SCHOOL FACILITIES (continued)
The type of facility and purpose of use will determine the fees that the district will impose.
Specifically, use of facilities will fall into one of three categories based on the following
terms: Free Use Activities, Direct Cost Activities, and Fair Rental Activities.
Any event(s) which require custodian/cafeteria coverage on a district holiday will be charged
at 2 Yz times the stated fee per hour, with a minimum of two hours.
For entities outside the community served by the Sweetwater District, direct costs shall be
negotiated through the planning department for individual events.
The district reserves the right to increase fees at any time, based on the utility rate changes
within San Diego County.
1. Free Use Activities
The Waiver of Use (Rental) and/or Custodial/Cafeteria (Personnel) Service Fees,
Form No. 6903, shall be completed by the group/requestor, and signed by the site,
and must be approved by the superintendent or his designee, when waiving fees. See
the planning website for Form No. 6903.
a. Activities/Groups in this Category:
i. Parent -Teacher -Student associations, and school/community advisory
councils, school involved functions
b. Use Rental Fees: None
c. Custodial Fees: None, unless groups prefer to use facilities at a time when
custodians must work outside the regular work schedule. If services are
required outside of the regularly scheduled work day, the district may charge a
fee equal to the direct cost for those services. Custodial fees charged are
deposited into the sites ASB Fund.
2. Direct Cost Activities
a. Activities/Groups in this Category:
i. Activities that promote youth and school interests or that are organized for
the benefit of youths, ie: Girl Scouts, Boy Scouts, Camp Fire, Inc.,
regardless of religious denomination or affiliation.
Exhibit B
AR 1330(g)
USE OF SCHOOL FACILITIES (continued)
ii. Formal groups that promote any/all youth athletics, including but not
limited to: youth soccer, baseball, football teams, YMCA. YWCA, and
City/County recreation departments.
iii. Activities other than those specified for "free use" or "fair rental value"
shall be charged fees at a rate consistent with the direct cost incurred by
the district, such as: religious services, charitable fund raising activities
(benefiting public), charitable fund raising activities (benefiting district's
schools), or for benefit of non-profit, non-sectarian, non -partisan charitable
organizations that are properly chartered by or licensed by state or federal
law.
iv. School sites may accept additional materials over and above the regular fee
schedule, to assist in the maintenance and enhancement of athletic
fields/facilities, ie: seed, sod, fertilizer.
v. Other activities by non-profit entities that do not meet the definition of
"Free Use Activities."
vi. Activities by public agencies, unless the district has entered into a joint
powers agreement with local public agencies.
b. Use Rental Fees: The district will charge for its direct costs in accordance
with the Schedule of Fees.
c. Custodial Fees: Negotiated by school site ASB Advisor up to the amount in
the Facility Use Fee Schedule. Any custodial fees charged are deposited into
the sites ASB Fund.
3. Fair Rental Value Activities
a. Activities/Groups in this Category:
i. Fund-raising, entertainment or meetings/activities for which admission will
be charged or contributions will be solicited for non -charitable purposes,
or not expended for the welfare of the students of the district.
ii. Anytime an admission fee is charged or contributions are solicited for
profit making instructional/educational programs.
Exhibit B
AR 1330(h)
USE OF SCHOOL FACILITIES (continued)
Use Rental Fees: The district will charge for the Fair Rental Value of the
facility in accordance with the Schedule of Fees. Fair Rental Value includes
directs costs, plus the amortized costs of the facilities or grounds used for the
duration of the activity.
c. Custodial Fees: Negotiated by school site ASB Advisor up to the amount in
the Facility Use Fee Schedule. Any custodial fees charged are deposited into
the sites ASB Fund.
4. Waiver of Fees
The district, at its sole discretion, may elect to waive user fees where there is a compelling
benefit to the district and/or community. Any waiver of fees must be approved by the
superintendent or his designee. A $500 refundable security deposit is required of all groups
requesting a waiver, and retained if the facility is left in an unclean/damaged condition. The
Security Deposit shall be in the form of a check, separate from facility use fees and will be
placed in the ASB Fund. Facility Use Fees will be placed on the Monthly Principals Report,
where custodial fees are deducted. Examples of activities that may be considered for such a
waiver would be:
a. Fund raising event for the benefit of a district or community charity
Note: Generally, non-profit sports leagues shall not be considered for such waivers,
ie: AYSO, Pop Warner, youth football leagues. Any youth organization that consists
of 85% students residing within district boundaries will be eligible for 75% discount
of stated fees, along with a $500 refundable security deposit. District will require
verification of resident students with a Team Roster.
b. Political events
Insurance, Damage and Liability
District users will not be required to provide proof of insurance, for district -related,
sponsored events.
Groups, organizations, or persons using school facilities or grounds shall be liable for any
property damages caused by the activity. The Board may charge the amount necessary to
repair the damages and may deny the group further use of school facilities or grounds.
Any group or organization using school facilities or grounds shall be liable for any injuries
resulting from its negligence during the use of district facilities or grounds. Prior to approval
Exhibit B
AR I330(i)
USE OF SCHOOL FACILITIES (continued)
of the Facility Use Application, the group shall bear the cost of insuring against this risk and
defending itself against claims arising from this risk. (Education Code 38134)
The certificate of insurance must include the insurance company's policy endorsement of
comprehensive general liability (broad lbrm) insurance, occurrence basis (combined single
limit, personal injury, bodily injury, and property damage), with following minimum
requirements:
1. One million dollars (S1,000,000) for each occurrence for "contact sports" activities
involving: Badminton, Baseball, Basketball, Cheerleading, Field Hockey, all forms
of Football, Golf, Gymnastics, Handball, Lacrosse, all forms of Martial Arts,
Racquetball, Roller Hockey, Rugby, Soccer, Swimming, Tennis, Track, Volleyball,
Water Polo, Weight Lifting and Wrestling
These "contact sports" are subject to change and/or additions at any time, with the
discretion of the Director of Planning and Construction.
2. Fireworks - One million dollars ($1,000,000).
3. One million dollars ($1,000,000) for "non -contact" sporting events: meetings,
seminars, workshops, religious services, and live performances.
The Certificate of Insurance must name the district as an "additional insured" and be signed
by an authorized officer of the insurance company.
Persons or organizations applying for the use of school facilities or grounds shall sign the
Hold Harmless Statement indicating waiver to any claims against the district.
Damages Not Covered
The following shall apply when damage occurring to school property is not covered under
the provisions of the certificate of insurance and the policy endorsement:
1. Applicant, individually and/or jointly with the organization group and/or club, agrees
to be responsible for all liabilities and claims arising out of the groups own
negligence and that the applicant's liability for injuries and property damage, shall be
primary before any coverage of the district.
2. Applicant shall be invoiced for an amount necessary to repay the damage.
Exhibit B
AR 1330(j)
USE OF SCHOOL FACILITIES (continued)
3. Applicant's failure to pay said damages shall constitute sufficient cause for the district
to take whatever action the district considers appropriate against the applicant.
4. Such action may include, but is not limited to, immediate cancellation of the
application and disapproval of future applications to use school facilities and grounds.
Field Conditions
Fields will be inspected by a designated person at each school site, preferably an Athletic
Director or ASB Advisor, on a monthly basis, in order to monitor a fields' improvement or
deterioration.
Each field will be assigned a condition, as defined below, in order to set up field assignments
for students, as well as outside groups requesting facility use.
Should a field fall into the "fair" category, it may be closed to outside group(s) for one to
three months in order to rest and recover. During this time period, it is the responsibility of
the gardener to re -seed, fertilize and aerate the fields. Funding for renovating fields shall be
provided for by Maintenance, by completing a Maintenance Work Order.
Excellent
Approximately 0-5% Turf Damage
• No patchy areas. Turf looks healthy.
• Can sustain current allocations of play with little to no signs of wear.
• Staff will continue to monitor monthly.
• If conditions change, field will be downgraded to Good.
Good
• Overall turf area looks healthy.
• Signs of wear but can sustain current allocation.
• Few to minor wear spots around the go& areas and outfields.
• Need to move goals and re -stripe fields, or rotate playing areas.
• Evaluate monthly.
• If conditions persist, downgrade to Fair.
Fair
• Turf is showing significant signs of wear. Some turf areas are now dirt.
• 30-day notice to discontinue all play.
• Usage is limited to 12 and under, for outside requests.
• Will be closed to renovation as needed to restore.
Poor
Approximately 6-15% Turf Damage
Approximately 16-320/0 Turf Damage
Approximately 33-100% Turf Damage
• Will be closed for renovation. Closure could be no longer than the growing season.
Exhibit B
AR 1330(k)
USE OF SCHOOL FACILITIES (continued)
Portable Restrooms
Portable restrooms may be placed on the outskirts of a field, with school site approval.
School personnel have authority on exact placement. The restroom must be staked or
chained to the fence, to prevent tippage.
It is the responsibility of the outside user(s) to maintain the restrooms in a clean condition,
and must be serviced at a minimum of once per week, for health and safety of students and
the public at large. Failure to maintain the restrooms may jeopardize the continuance of the
team(s) using school facilities for future athletic events.
Youth Sports Council
The district works closely with the Youth Sports Council (YSC), a division of the City of
Chula Vista, Parks and Recreation Department, to ensure fair allocation of district owned
fields. Teams wishing to use district fields within the City of Chula Vista must receive a
field assignment from the YSC, before applying to the district under this process. The
Director of the YSC will periodically inquire about availability of athletic fields for various
middle and high schools through the planning department and assign teams accordingly. It is
the responsibility of the team captains to contact the school, whose field(s) they wish to use,
to obtain the Application and submit it to the school.
School sites may accept additional materials over and above the regular fee schedule, to
assist in the maintenance and enhancement of athletic fields/facilities, ie: seed, sod,
fertilizer.
Team captains must bring the use permit at the time of each scheduled use. The document
will be controlling, and the determining factor, should a question arise over the right to use a
particular field.
Regulation SWEETWATER UNION HIGH SCHOOL DISTRICT
approved: November 17, 2008 Chula Vista, California
revised: January 25, 2010
Exhibit C
Community Relations
ARTIFICIAL TURF
Definitions
AR 1330.1(a)
Artificial turf is a synthetic replacement for natural turf football fields. They are an
expensive asset (track and field cost in 2008 is approximately 2 million dollars) that needs to
be maintained by the sites diligently to obtain maximum performance, wear -ability, and to
maintain warranties.
Please refer to AR 1330 for specific information regarding Facility Use requirements. This
AR intends to address allowed events and specific maintenance procedures only.
Approved Activities
These activities are subject to change and/or additions at any time, with the discretion of the
Director of Planning and Construction.
Baseball/Softball Physical Education
Field Hockey Physical Exercises
Football Rugby
LaCrosse Soccer
Maintenance/service vehicles:
equipped with pneumatic rubber turf tires
Events (see Event Section)
Approved Rotated Activities
Certain activities are allowed, however must be rotated to different turf areas periodically:
Discus Shot Put
Prohibitions
The following objects shall be kept off of the turf:
Carnivals Leaves
Cigarettes Paper
Colored Beverages Sharp Objects
Debris GlassTractor Pulls, Monster Trucks, Dirt Bikes
Fireworks Vehicles (except as noted)
Gum Windblown debris
Heavy vehicles: flat bed trucks,
tractor trailers, and large forklifts
Exhibit C
AR 1330.1(b)
ARTIFICIAL TURF (continued)
Under no circumstances should spikes, anchors, supporting columns, etc. be placed directly
on field surface, nor should they be embedded or driven into the artificial turf
Acceptable Foot Wear
The standard molded plastic cleat, no longer than 2 inches is the preferred athletic shoe for
artificial turf. The use of jagged metal cleats or the new "V" cleat is not recommended.
It is preferred that cleated shoes be cleaned prior to accessing the field. It is recommended
that a "cleat brush" be installed at designated access points to the field, to clean off excess
dirt/mud.
Vehicles on Artificial Turf
Every attempt should be made to minimize vehicle usage on artificial turf surfaces.
District Users:
A layer of 3/4" thick plywood must be placed over a vinyl tarp covering the field, and
especially at all entrance/exit points to the field.
Only vehicles equipped with pneumatic rubber tires should be allowed to circulate directly
on field surfaces.
Turning should be done in a wide radius, and only when the vehicle is in motion.
All vehicles should circulate at slow speeds at all times.
Abrupt and sudden braking should be avoided.
Sudden acceleration and spinning of wheels must be avoided at all times.
All vehicles should be inspected for possible leakage of oil or hydraulic fluids prior to
accessing the fields, as this will damage the artificial turf. Wheels and tires should be free
from mud/dirt.
In order to avoid rutting of the infill and underlying base, vehicles on outdoor saturated fields
is not recommended.
Non -District Personnel are prohibited from using ANY VEHICLES on artificial turf
surfaces.
Note: Emergency vehicles CAN he safely driven on artificial turf, provided they adhere to
the above criteria.
Insurance
As with any use of school facilities, a Certificate of Insurance is required by all non -district
personnel, in the amount of $1 million, and include the insurance company's policy
endorsement of comprehensive general liability (broad form) insurance, occurrence basis
(combined single limit, personal injury, bodily injury, and property damage). The Certificate
Exhibit C
AR 1330.1(c)
ARTIFICIAL TURF (continued)
of Insurance must name the District as an "additional insured" and be signed by an
authorized officer of the insurance company.
Fees
A refundable Security Deposit of $500 may be required from users of artificial turf fields.
Please see the planning website for Schedule of Fees. The Security Deposit shall be in the
form of a check, separate from facility use fees.
Events
Light Events, Applied Loads of Less than 40 lbs. psi
Described as:
Graduation ceremonies, small concerts/plays, without any heavy stage settings
PROTECT against possible punctures from sharp objects; chairs and tables; food and
beverages
PREPARATION: Reinforced vinyl tarps covered with one layer of plywood or light -weight
interlocking rigid tiles
Medium Events, Applied Loads Between 40 to 60 lbs. psi
Described as:
Light vehicle traffic; pick-up trucks, cars, small tractors, small fork lifts
PROTECT against possible punctures from sharp objects, chairs and tables
PREPARATION: Reinforced vinyl tarps covered with one layer of plywood or light -weight
interlocking rigid tiles
Heavy Duty Events, Applied Loads of More Than 60 lbs. psi
Described as:
Events, concerts with heavy stage loads, heavy concentrated loads such as crane outriggers,
support column bases, etc., must be supported on multiple layers of plywood, over a heavy-
duty reinforced vinyl tarp
PROTECT against excessive weight and possible punctures
PREPARATION: Heavy duty reinforced vinyl tarps covered with 2 layers of 'A" thick
plywood, installed at a staggered pattern.
Plywood Notes
Care should be taken when removing plywood to avoid damaging the artificial turf. Plywood
and vinyl tarps should be cleaned of all debris prior to placement/removal from the field, to
reduce the risk of having wood splinters on the field.
Exhibit C
AR 1330.1(d)
ARTIFICIAL TURF (continued)
Maintenance and Care of Artificial Turf
Grooming
Every 4-6 weeks, groom the fields, using the tine portion of the Groomer. In addition, drag
the rake portion of the RT Groomer in 2 right-angled directions, at a maximum of 4 mph.
The spiked wheels will penetrate into the infill to loosen it. Use a small lawn tractor/similar
vehicle with pneumatic turf tires.
Maintaining the lnfill
Please see the Maintenance Guidelines brochure, for specific instructions for any areas which
may show excessive wear.
Painted Lines and Markings
Sites are responsible for painting within manufacturer's guidelines to maintain the warranty.
Non -district personnel are prohibited from placing markings on artificial turf.
Grass and Weeds
Use a pre -approved biodegradable weed killer, ie; Round -Up, as it will not discolor the turf.
Using a 3-prong tool, carefully remove any weeds/moss.
Stains
Oil: Use Field Turf Scrub Detergent
Bodily Fluids/Blood/Vomit: Use Field Turf Scrub Cleaner and Conditioner is safe to use,
and is environmentally friendly.
Under no circumstances, should any oxidizing agents, such as bleaching agents, be used on
artificial turf. This will invalidate the warranty.
Gum/Tar/Adhesive Material Removal
Use Field Turf Gum Remover, as it is a biodegradable product. See the Maintenance
Guidelines brochure for detailed instructions on the removal process.
Schools and Warranty Periods
See Planning office for warranties at each school.
Regulation SWEETWATER UNION HIGH SCHOOL DISTRICT
approved: February 23, 2009 Chula Vista, California
Exhibit D
GENERAL FACILITIES
(Cafeteria's, Auditorium's, Gymnasium's, Fields)
FACILITY USE FEE SCHEDULE
FACILITY/AREA
DIRECT
FAIR RENTAL
COMMENTS
COSTS
VALUE
Per Hour
(2 Hr. Min.)
Per Hour
(2 Hr. Min.)
FACILITY USE
ADAPTIVE Building
25.
35.
AUDITORIUM/MUSIC-DRAMA
BLDG, WITHOUT STAGE &
30.
45.
DRESSING ROOMS
AUDITORIUM/MUSIC-DRAMA
BLDNG-STAGE ONLY
35.
50.
AUDITORIUM/MUSIC-DRAMA
BLDNG, WITH STAGE & DRESSING
ROOM
45.
60.
*FOR AIR CONDITIONING ADD:
45.
55.
CAFETERIA W/O KITCHEN
15.
25.
Add $10. per hr-restrooms
CAFETERTA,WITH KITCHEN
(ADD' L. FEE REQ' D FOR
CAFETERIA WORKER)
25.
35.
CARPET CLEANING ALLOWANCE
50.
75.
CLASSROOM
15.
20.
Add $10. per hr-restrooms
*FOR AIR CONDITIONING ADD:
30.*
35.*
ATHLETIC FIELDS & COURTS
FIELD ONLY
20.
30.
Plus field lining costs
FIELD W. SHOWER, LOCKER RM
45.
55.
Plus field lining costs
CONCESSION (ARRANGED WITH
SCHOOL SITE)
GYMNASIUM, WITH/WITHOUT
BLEACHERS
4C.
50.
GYMNASIUM, WITH SCOREBOARD &
BLEACHERS
50.
60.
GYMNASIUM_ WITH BLEACHERS
SCOREBOARD, SHOWER & LOCKER
ROOMS
70.
80.
FOR AIR CONDITIONING ADD:
50.
70.
STADIUM ONLY -GRASS FIELDS-
50.
75.
Plus field lining costs
STADIUM W. LIGHTS
100.
125.
Plus field lining costs
ART. TURF FIELDS
100.
125.
Plus field lining costs
ART. TURF SECURITY DEP.
S00.
500.
ART. TURF W. LIGHTS
150.
175.
ART. TURF W. LIGHTS, SHOWER &
LOCKER ROOMS
175.
200.
TURF W. LIGHTS, SHOWER, LOCKER
ROOM, PA, TIME CLOCK & SCOREBD
225.
250.
TENNIS COURTS W/0 LIGHTS
(PER COURT)
15.
20.
Add $5 per hr for lights
SWIMMING POOL @
MAR VISTA HIGH SCHOOL
35.
45.
RESTROOM(S) Men + Women
15.
20.
PARKING LOT
25.
35.
*Air Conditioning fees are assessed on non -school hours/days*
***ALL CUSTODIAL FEES ARE CHARGED AT A MINIMUM OF 2 HOURS***
DIRECT COST: Any religious group, charitable fund raising activities, cornrnunity
groups, public agencies, (YMCA, Girl/Boy Scouts, City Recreation)
FAIR RENTAL VALUE: Entertainment/fund raising or meetings where admission is charged,
or contributions will be solicited.
WAIVER OF FEES: Any waiver requires $500. Refundable Security Deposit & approval by
the superintendent or his designee.
75% DISCOUNT applies to GRASS FIELDS ONLY. Team Roster must be attached, with 85%
residency.
Form No. 6904 Rev. 11/14/11
Exhibit D
MULTI PURPOSE BUILDINGS
BONITA VISTA HIGH, CHULA VISTA MIDDLE, EASTLAKE MIDDLE, OLYMPIAN HIGH,
OTAY RANCH HIGH, RANCHO DEL REY MIDDLE, SWEETWATER HIGH
FACILITY USE FEE SCHEDULE
The following charges also include basic stage lighting, PA system,
microphones, CD/cassette players, podium (if available), white
cyclorama (if available), eight -foot tables, chairs, and upright
iano:
LOCATION
DIRECT COSTS
DIRECT COSTS
WEEKLY COSTS
FAIR RENTAL
FAIR RENTAL
WEEKLY RATE
Minimum
charge
(3 hours)
Add' 1. charge
Per hour or
portion, over
3 hours
Six consec.
days times
8 hours
VALUE
VALUE
Six c_onsec.
days times 8
hours
Minimum
char ge
(3 hours)
Add' 1. charge
per hr/portion
over 3 hours
MULTI -PURPOSE
BUILDING
$178.
$60.
$2,615.
$298.
$100.
$4,482.
,.GREEN" ROOM
$34.
$12.
$540.
$46.
$16.
$720.
PAVILION
$34.
$12.
$540.
$46.
$16.
$720.
PAVILION
LIGHTING
$75.
$25.
$1,000.
$100.
$5C.
$1,800.
RESTROOM(S1
$32.
$10.
$49.
$17.
ADDITIONAL EQUIPMENT
BVH
CVM
ELM
OLH
ORH
RDR
SUH
H.S.#I4
No
Yes
Yes
No
Yes
Yes
Yes
Additional Microphones
$10 per day or $40 per week
No
No
Yes
No
Yes
Yes
Yes
Wireless Microphones
$15 per day or $60 per week
Yes
Ycs
Yes
Yes
Yes
Yes
No
Piano
$50 per day
No
No
No
No
No
No
No
Acoustic Shell
$50 per day or $200 per week
No
Yes
No
Yes
No
Yes
No
Choral Risers
$30 per day or $120 per week
No
No
No
No
No
No
Yes
Orchestra Risers
$10 set up per unit
Yes
No
No
Yes
Yes
No
Yes
Separate Dressing Rooms (Boys/Girls)
Included
No
No
Yes
Yes
Yes
No
No
Choir Room
Lg. Classroom Fee
No
No
No
Yes
Yes
No
Yes
Black Box
Included
190
450
400-700
936
934
700
265+
300-500
Maximum Seating for Multi Purpose Bldg.
None
300
700
1,430
700
700
265
Maximum Seating for Pavilion Area
None
Yes
No
Hospitality Room (frigisink/window to
Pavilion
*Air Conditioning fees are assessed on non -school days/times*
Carpet cleaning allowance, when food/beverages are present:
Direct Cost: $50. Fair Rental: $75.
DIRECT COST: Any religious services, charitable fund raising activities,
community groups, public agencies.
FAIR RENTAL VALUE: Entertainment/fund raising or meetings where admission
is charged or contributions will be solicited.
WAIVER OF FEES: Any waiver requires $500. Refundable Security Deposit,
and approval by Superintendent or his designee.
FACILITY USE FEES & ADDITIONAL EQUIPMENT FEES MONTHLY PRINCIPAL REPORT
CUSTODIAL FEES are deposited into ASS Fund.
DISCOUNTS ARE NOT APPLICABLE ON MULTI PURPOSE BUILDINGS.
Form No. 6904 Rev. 11/14/11
Exhibit D
PERFORMING ARTS CENTERS
CHULA VISTA HIGH, EASTLAKE HIGH and SAN YSIDRO HIGH
FACILITY USE FEE SCHEDULE
The following charges include basic stage light hang, PA system,
three microphones, floor or ceiling monitors, CD and cassette
players, podium (if available), cyclorama (if available), three
eight -foot tables, and ten armless chairs:
LOCATION
DIRECT COSTS
Minimum
Charge (three
hours)
DIRECT COSTS
Add' 1. Charge
Per hour or
portion
thereof over
three hours
WEEKLY COSTS
FAIR. RENTAL
FAIR RENTAL
WEEKLY RATE
Six
consecutive
days times
eight hours
Six
consecutive
days time
eight hours
VALUE
VAL-JE
Minimum
Charge
(three hours)
Add' 1. charge
per hour or
portion
thereof over
three hours
AUDITORIUM/
STAGE/
DRESSING ROOM
$300.
$75.
$3,150.
$400.
$120.
$5,400.
RESTROOM(S)
532.
$10.
$49.
$17.
ADDITIONAL EQUIPMENT
CVH
ELH
SYH
Yes
Yes
Yes
Additional Microphones
$10 per day or $40 per week
Yes
Yes
Yes
Wireless Microphones
$15 per day or $60 per week
No
Yes
Yes
Piano
$90 per day
No
Yes
Yes
Acoustic Shell
$50 per day or $200 per week
No
Yes
Yes
Choral Risers
$30 per day or $120 per week
No
Yes
Yes
Orchestra Risers
$10 set up per unit
No
Yes
Yes
Open Orchestra Pit
Yes
Yes
Yes
Separate Dressing Rooms (Boys/Girls)
Included
Yes
Yes
Yes
Choir Room
Lg. Classroom Fee
Yes
No
Yes
Mariachi Room
Yes
Yes
Yes
Band Room
Lg. Classroom Fee
No
Yes
Yes
Black Box
Included
Yes
Yes
Yes
Control Room
Included
695
436
400
Maximum Seating for Performing Arts Center
600
No
No
Maximum Seating for Pavilion Area
Yes
No
No
Hospitality Room (frig, sink, window to Pavilion
*Air Conditioning fees are
Carpet cleaning allowance, when food/beverages are present:
Direct Cost: $50. Fair Rental: $75.
assessed on non -school days/times*
DIRECT COST: Any religious services, charitable fund raising activities,
community groups, public agencies.
FAIR RENTAL VALUE: Entertainment/fund raising or meetings where admission
is charged or contributions will be solicited.
WAIVER OF FEES: Any waiver requires $500. Refundable Security Deposi
and approval by Superintendent or his designee.
FACILITY USE FEES & ADDITIONAL EQUIPMENT FEES - MONTHLY PRINCIPAL REPORT
CUSTODIAL FEES are deposited into ASB Fund.
DISCOUNTS ARE NOT APPLICABLE ON PERFORMING ARTS CENTERS.
Form No. 6904 Rev. 11/14/11
SWEETWATER
UNION HIGH SCHOOL DISTRICT
1130 Fifth Avenue • Chula Vista, CA 91911-2896
(619) 691-5553 • FAX (619) 420-0339
Exhibit D
CAFETERIA/CUSTODIAL/THEATRE TECHNICIAN PERSONNEL FEES
Cafeteria
Custodial
Theatre
Service
Service
Technician
Regular Time (under 40 hr work week)
$26.
$29.
$24.
Overtime (over 40 hr work week)
$39.
$44.
$36
District Holiday
$65.
$72.
$60.
Union bylaws require personnel to be paid at a 2 hour minimum for services.
Regular Time: The district will charge for direct costs that it incurs
for supplies, utilities, janitorial services of other district employees,
and salaries paid when the activity does not require district employees to
work outside of their regularly scheduled work day, or causes the
employment of additional personnel for the activity authorized.
Applicants shall be required to pay the following amounts per hour, per
employee for the duration of the activity, with a minimum of 2 hours.
Overtime: When the activity requires district employees to work outside
of their regularly scheduled work day, overtime charges will apply. An
employee who is required to work on a day on which that employee is not
normally scheduled, will receive pay for a minimum of two hours,
regardless of hours actually worked. Applicants shall be required to pay
the following amounts per hour, per employee for the duration of the
activity, with a minimum of 2 hours.
District Holidays:
For any event(s) which requires custodian/cafeteria coverage on a district
holiday, the charge will be paid at 2 times the stated salaries, per
hour, with a minimum of 2 hours.
NOTE: These fees are based on the 2007/2008 Salary Schedule, plus a ten
percent allowance for annual salary adjustments, for the term of this
regulation.
WAIVER OF FEES: Any waiver requires $500 Refundable Security Deposit, and
approval by Superintendent or his designee.
Form No. 6904 Rev. 11/14/11
SWEETWATER
UNION HIGH SCHOOL DISTRICT
1130 Fifth Avenue • Chula Vista, CA 91911-2896
(619) 691-5553 • FAX (619) 420-0339
FACILITY CAPACITY
GYMNASIUMS
Exhibit D
Bonita Vista High
1,400
Castle Park High
1,353
Chula Vista High
1,513
Eastlake High
2,316
Hilltop High
1,450
Mar Vista High
2,217
Old Gym: 1,345
Montgomery High
2,000
Olympian High
1,890
Otay Ranch High
1,890
Palomar High
No Gym
San Ysidro High
1,890
Southwest High
2,000
Sweetwater High
2,217
FACILITY CAPACITY
CHULA VISTA COMMUNITY CENTER
AT
CHULA VISTA HIGH SCHOOL
Dance Room
66
Game/Meeting Room
86
Gymnasium
400
Form No. 6909 Rev. 11/14/11
swE-TER
—0,, HIGH SCHOOL pS RIC
Exhibit E
SWEETWATER UNION HIGH SCHOOL DISTRICT
ADMINISTRATION CENTER
1130 Fifth Avenue
Chula Vista, California 91911-2896
(619) 691-5553
BP 1330(a)
AR 1330(a)
APPLICATION AND PERMIT FOR USE OF SCHOOL FACILITIES AND GROUNDS
ANY PERSON ;APPLYING I'OR "1'I1T: USE ()I' SCI1001, PROPERTY ON BV1 [ALF OF ANY SOCIETY, GROUP, OR ORGANIZATION SI IA,1,
BE A ,MEMBER OI'THE APPLICANT GROUND ;1N1), UNLESS IIIE, OR SI II'; IS AN OFFICER OF'1'I II? GROUP, MUST PRESENT WRlYITN
ALITIIORIZA'ION FROM '1111: APPLICANT GROUP '1'O MAKE I1IIi ,APPLICATION. TI IIS SI'A"I'I?MI':N']' 01' INFORMATION MAY
CONTINUE IN EFFECT TOR 'HIE PERIOD ON ONI: 1'IS:Al2 I'R0M 'nil,: 1);V]]1 01' TI [1: AxlziTI'I1N ORIZA'I'ION. :AP19,l(IAT]ONS
FOR USI'. 01' SC11001, FACILITIES BY EMPLOYRI'. ORGANIZATIONS ,ARE SUBJI?(;1"1'O'1'I11? CONDITIONS AND TERMS STATED IN
NEGOTIATED COLLECTIVE BARGAINING A(GRIII:MINI'S AND RIGII'1'S GRANTED ACCORDING J'0 GOVERNMENT CODE SECTION
3543.11(b) RIG1 IT 0I' I?MPLOYEI'1 ORG:ANIZA"1'IONS'I'O LSE INSTITUTIONAL I ,ICILI'CII:S.
, acting on my behalf, or acting as the duly qualified and
(N:1ME. OE ,1PP],1C;AN'1)
authorized officer of hereby apply for permission to use
(NAMI'.OF SCI I001, F,ACII.ITY)
TYPE OF FACILITY CI. 1SSROOM 1UDI'I'ORILM PRACTICE EII::1,D LOCKER ROOM
(CIRCLE ONE:) C:1PI:1'1'l1RIA w/o KI'1'CIILN OUTDOOR COURTS B,ASI'1BA1.1, FIELD PARKING LOT
CAI'I11'ERIA/KITCIII'A I'00'IB:A],,STADIUM GYMNASIUM O'1'IIIIR
ARTIFICIAL TURF FIELDS
NUMBER 01' EACII TYPE N1'J'DED:
DA'I'E(S) NId',DE.D FROM
TO DAY(S) 01WIEIIK
BEGINNING SET-11P1'IMP: NEEDED: (AM/PM) EVENT START 1'IMl!: (AM/PM)
EVENT END TIME: (AM/PM) END CIJ:AN UP'1'IMI?: (AM/PM)
(CIRCLE MORNING, BEFORE SCI1001. AIM (RNOON, AFTER SCI1001, WEEKEND
ONE MORNING, DURING SCI 1001, EVENING, DURING CUS1'ODIA], SI TIDY I IOI,IDAYS
AFTERNOON, DURING SCIK001, EVENING, AFTER CUS'1'ODIAI, SHIFT I' SCI 1001, VACATION
NA'I'URI' OR "1YPI: ()I' USI'.
NAME O1' SPEAKER
Number of persons expected to attend Admission Charge: Yes No: Admission fee: $
Participation Charge: Yes No: Participation Fee: S
TERMS:ALL FEES FOR USE OF SCHOOL FACILITIES AND GROUNDS ARE DUE UPON SUBMISSION OF THIS APPLICATION
AND ARE PAYABLE TO THE SWEETWATER UNION HIGH SCHOOL DISTRICT.
USI) (R]1NTAI,) Il Ilt: S CUSTODIAL/CA F:T ERI,A (PERSONNEL) SERVICE FEE:: S
I,'1'1111 UNDERSIGNED APPLICANT, I II?RI?BY ACKNOWLEDGE RECEIPT OF IIS API'] ,iCAL ION AND INCORPORATED CONDITIONS
AND RULES GOVERNING'1'I LE USE 01' SCI TOO], 1'AC]],I'1'IES AND GROUNDS, ;AND AGREE TO COMPLY WTI'll Al.], PROVISIONS .AS
1'ORTI I IN 'I'l11? APPLICATION AND INCORPORATED CONDITIONS AND RULES GOVERNING '1'I Ili USE OF SC11001. 1'AC11,ITI1?S
AND GROUNDS. APPLICANT 1'UR'I'IIIIR ACKNOWIJ1DGES'1'11AT ANY V]Ol,ATKIN OF SAID APPLICATION AND CONDITIONS AND
RULES SHALL CONSTITUTE SUFFICIENT GA USE FOR '1'I11,, DISTRICT '1'O TAKE WHATEVER ACTION TI111 DISTRICT CONSIDERS
APPROPRIATE AGAINST THE APPLICANT. S(]CI1 ACTION MAY INdI UDIS, BUT IS NOT 1,IMI'1'I?D TO, IMMEDIATE CANCEL] A'1'ION OI'
1'I Ill APPLICATION AND DISAPPROVAL, 01' FUTURE APPLICATIONS TO USE SCI 1001, FACILITIES AND GROUNDS.
DO NOT CONSIDER THIS REQUEST CONFIRMED UNTIL YOU RECEIVE A SIGNED, APPROVED COPY
(SIGN, TURF OF ,AI'PLICAN'1)
(0I'I'ICIAI,'TI'1'I J':) (IA'1'E:)
(,1DDR1(SS) )'I11 J'J'I IONI : NUNIBER)
I'orm No. 69110 Ri', 1/25/111 Distribution: WI 11'11 — District Planning/1'aeili[ics PINK— Rcraincd by School Site
I'agc 1 of 4 CANARY — Mailed to Applicant, ,After ;Apprnval (JOI.DENR(D — Applicant, Upon Submission
Exhibit E
STATEMENT OF INFORMATION
BP 1330(a)
AR 1330(a)
THE UNDERSIGNED STATES THAT, TO THE BEST OF HIS/HER KNOWLEDGE, THE SCHOOL PROPERTY FOR USE OF WHICH
APPLICATION IS HEREBY MADE WILL NOT BE USED FOR THE COMMISSION OF ANY ACT INTENDED TO FURTHER ANY PROGRAM
OR MOVEMENT, THE PURPOSE OF WHICH IS TO ACCOMPLISH THE OVERTHROW OF THE GOVERNMENT OF THE UNITED STATES
BY FORCE, VIOLENCE, OR OTHER UNLAWFUL MEANS. THAT THE ORGANIZATION ON WHOSE BEHALF HE/SHE IS MAKING
APPLICATION FOR USE OF SCHOOL PROPERTY, DOES NOT, TO THE BEST OF HIS/HER KNOWLEDGE, ADVOCATE THE OVERTHROW
OF THE GOVERNMENT OF THE UNITED STATES OR OF THE STATE OF CALIFORNIA BY FORCE, VIOLENCE, OR OTHER UNLAWFUL
MEANS, AND THAT, TO THE BEST OF HIS/HER KNOWLEDGE, IT IS NOT A COMMUNIST ACTION ORGANIZATION OR COMMUNIST
FRONT ORGANIZATION, REQUIRED BY LAW TO BE REGISTERED WITH THE ATTORNEY GENERAL OF THE UNITED STATES. THIS
STATEMENT IS MADE UNDER THE PENALTIES OF PERJURY.
APPLICANT DATE
(SIGNATURE)
HOLD HARMLESS STATEMENT
1'WE AGREE TO WAIVE ALL CLAIMS AGAINST THE SWEETWATER UNION HIGH SCHOOL DISTRICT, ITS REPRESENTATIVES,
OFFICERS, AGENTS, AND EMPLOYEES FROM ANY AND ALL LIABILITIES, CLAIMS, OBLIGATIONS, JUDGEMENTS, SUITS, COSTS,
DAMAGES, EXPENSES, ATTORNEYS' FEES, INCURRED OR PAID, ARISING OUT OF, OR IN CONNECTION WITH, EXCEPT WHERE
PERSONAL INJURY. BODILY INJURY, DEATH, AND/OR ANY OTHER PROPERTY DAMAGES OF WHATSOEVER NATURE OR KIND,
RESULT FROM THE DISTRICT'S NEGLIGENT OR INTENTIONAL ACTS
APPLICANT , WHO HEREBY CERTIFIES THAT HE/SHE IS THE DULY QUALIFIED
(SIGNATURE)
AND AUTHORIZED OFFICER OF DATE
(ORGANIZATION, GROUP, SOCIETY)
SCHOOL SITE USE ONLY
APPROVAL AS INDICATED:
CHARGES: (CIRCLE THOSE A. FEE EXEMPT B. DIRECT COST C. FAIR RENTAL VALUE Initials
THAT APPLY) D. CUSTODIAL E. CAFETERIA F. WAIVER -SIGNED BY SUPERINTENDENT
Insurance
Insurance VerTied & Attached Expiration Date Initials Company/Policy #
Is the activity sponsored by the ASB? Yes No Initials of ASB Dean/Advisor
MASTER CALENDAR ENTRY: DATE: INITIALS:
ASB DEAN/ADVISOR: OTHER:
GARDENER:
DEPARTMENT CHAIRPERSON: ASS'T PRINCIPAL:
HEAD CUSTODIAN:
USE OF ABOVE FACILITIES FOR DESCRIBED ACTIVITY APPROVED BY:
(SIGNATURE OF SCHOOL OFFICIAL) (TITLE)
DISTRICT USE ONLY
SPECIAL INSTRUCTION TO RESPONSIBLE INDIVIDUAL:
FINAL APPROVAL
(DIRECTOR OF PLANNING)
**YOU MAY BE ASKED TO PRESENT THIS APPROVED APPLICATION, AT THE EVENT**
Fonn No. 6900 Rev.1/25/10
Page 3 of 4
Exhibit E
THE USE OF SCHOOL FACILITIES AND GROUNDS
BP 1330(a)
AR 1330(a)
Following are the conditions and rules that apply to use of any school facilities and grounds by individuals, groups, clubs and
organizations herein referred to as the "applicant," and the Sweetwater Union High School District herein referred to as the "district". The
complete conditions and rules (BP 1330 and AR 1330) are available on the district website at www.suhsd.k12.ca.us. Board Meeting
Documents, Policies. Most forms may be downloaded at district website, Administration, and Planning and Construction. The
Application and Permit for Use of School Facilities and Grounds, Form No. 6900 is available at all school sites.
A. Any individual requesting use of school premises shall be denied for any of the following:
1. Activities that are immoral, offensive, or harmful to school facilities and grounds.
2. Activities that are not consistent with school facility and ground use or interfere with the regular conduct of school purposes or
school work.
3. Commercial advertising.
4. Activities which involve the possession, consumption and/or sale of alcoholic beverages or any restricted substance. This section
does not prohibit the use of sacramental wine by a church or religious organizations as part of a religious ceremony. Smoking is
prohibited on all district properties.
5. Fund-raising activities except as permitted by board policy or special action of the board.
6. Professional carnivals or use of rebounding devices.
7. Activities that do not comply with the laws and statutes of the State of California, Education Code Sections 10900-10914.5, U.S.
Code Section 7905, Business and Professions Code Section 25608, Civic Center Act 38130-38138, city and county fire
regulations/ordinances, negotiated collective bargaining agreements, this board policy with related regulations, and all other
policies of the district.
B. Any juvenile organization or group seeking use of school premises must have a responsible adult sponsor to sign the Application, and
the adult must be present at all times.
C. Employee organizations requesting use of facilities for meetings, either before or following employees' duty day, are subject to the
approval of the site principal and or his/her designee.
D. All facilities usage must be listed on the application.
E. Applications will be issued for specific rooms and for specific hours. It shall be the responsibility of the applicant to see that the
unauthorized portions of the building are not used and that the premises are vacated as scheduled.
F. The district shall have the right to require the applicant to provide adequate supervision and/or security police, when such supervision
is deemed necessary, to ensure protection of district property.
G. A district employee shall be on duty whenever a facility is being used. Such employee shall be in charge of the facility.
H. Applicants requesting use of cafeteria kitchen must have district cafeteria personnel to supervise the activity. The applicant shall be
responsible for all cafeteria (personnel) service fees.
1. If facility use is for Artificial Turf field use, please review AR 3517.1 for additional restrictions.
Form No. 6900 Rev.l!25!10
Page 2 of 4
BP 1330(a)
Exhibit E AR 1330(a)
J. The use of any material or device which constitutes a hazard is expressly prohibited.
K. Decorations shall be erected and taken down in a manner not destructive to district property.
L. Applicants requesting use of school premises which include a stage shall not be pennitted to move or change any furniture or
equipment, including lights, curtains, ceiling pieces, or cycloramas except under the direction and supervision of the district employee
in charge.
M. Applications shall be filed at the requested school site at least two weeks in advance of the first date of the activity described on the
application.
N. All applicants shall sign the Statement of Information and Hold Harmless statement integrated as part of the application.
O. Prior to the approval of the Application and Permit for Use of School Facilities and Grounds, the applicant shall submit to the site
principal or his/her designee, a certificate of insurance along with the insurance company's policy endorsement of comprehensive
general liability (broad form) insurance, occurrence basis (combined single limit, personal injury, bodily injury and property damage).
Both documents shall name the Sweetwater Union High School District as an additional insured and signed by an authorized officer
of the insurance company. Further, the carrier's policy coverage shall contain the following provisions: primary coverage before the
district's policy; any aggregate limits shall apply separately to each insured; carrier agrees not to call on the district for any
contribution in the settlement of a claim; and shall not require any contribution whatsoever by the district.
P. The amount required in the Certificate of Insurance and the policy endorsement are stipulated in AR 1330(a).
Q. The following shall apply when damage occurring to school property is not covered under the provision of the Certificate of
Insurance and the policy endorsement:
1. Applicant, individually and/or jointly with the organization, group and/or club, agrees to be responsible for all liabilities and
claims arising out of the groups own negligence and that the applicant's liability for injuries and property damage. shall be
primary before any coverage of the district.
2. Applicant shall be invoiced for an amount necessary to repay the damages.
3. Applicant's failure to pay said damages shall constitute sufficient cause for the district to take whatever action the district
considers appropriate against the applicant.
4. Such action may include, but is not limited to, immediate cancellation of the application and disapproval of future applications to
use school facilities and grounds.
R. A district employee shall open the building/field only upon presentation of the approved Application and Permit to Use School
Facilities and Grounds.
S. Any application issued is subject to the condition that the district expressly reserves the right to unilaterally change or revoke the
application in part or entirely without notice should the school facilities and grounds for which an application has been issue be
needed for any school purpose whatsoever.
T. Individuals using district facilities may bring guide, signal or service dogs as need, however, the district assumes no liability for the
safety of animals voluntarily brought to district facilities. BP 6163.2
Fonn No.6900 Rev. 1/25/10
Page 4 of 4
Exhibit F
BP 1330(a)
AR 1330(a)
STATEMENT OF INFORMATION
THE UNDERSIGNED STATES THAT, TO THE BEST OF HIS/HER KNOWLEDGE, THE SCHOOL PROPERTY FOR USE OF WHICH
APPLICATION IS HEREBY MADE WILL NOT BE USED FOR THE COMMISSION OF ANY ACT INTENDED TO FURTHER ANY PROGRAM
OR MOVEMENT, THE PURPOSE OF WHICH IS TO ACCOMPLISH THE OVERTHROW OF THE GOVERNMENT OF THE UNITED STATES
BY FORCE, VIOLENCE, OR OTHER UNLAWFUL MEANS. THAT THE ORGANIZATION ON WHOSE BEHALF HE/SHE IS MAKING
APPLICATION FOR USE OF SCHOOL PROPERTY, DOES NOT, TO THE BEST OF HIS/HER KNOWLEDGE, ADVOCATE THE OVERTHROW
OF THE GOVERNMENT OF THE UNITED STATES OR OF THE STATE OF CALIFORNIA BY FORCE, VIOLENCE, OR OTHER UNLAWFUL
MEANS, AND THAT, TO THE BEST OF HIS/HER KNOWLEDGE, IT IS NOT A COMMUNIST ACTION ORGANIZATION OR COMMUNIST
FRONT ORGANIZATION, REQUIRED BY LAW TO BE REGISTERED WITH THE ATTORNEY GENERAL OF THE UNITED STATES. THIS
STATEMENT IS MADE UNDER THE PENALTIES OF PERJURY.
APPLICANT X DATE
(SIGNATURE OF APPLICANT)
MOLD HARMLESS STATEMENT
I/WE AGREE TO WAIVE ALL CLAIMS AGAINST THE SWEETWATER UNION HIGH SCHOOL DISTRICT, ITS REPRESENTATIVES,
OFFICERS, AGENTS, AND EMPLOYEES FROM ANY AND ALL LIABILITIES, CLAIMS, OBLIGATIONS, JUDGEMENTS, SUITS, COSTS,
DAMAGES, EXPENSES, ATTORNEYS' FEES, INCURRED OR PAID, ARISING OUT OF, OR IN CONNECTION WITH, EXCEPT WHERE
PERSONAL INJURY, BODILY INJURY, DEATH, AND/OR ANY OTHER PROPERTY DAMAGES OF WHATSOEVER NATURE OR KIND,
RESULT FROM THE DISTRICT'S NEGLIGENT OR INTENTIONAL ACTS .
APPLICANT X , WHO HEREBY CERTIFIES THAT HE/SHE IS THE DULY QUALIFIED
(SIGNATURE OF APPLICANT)
AND AUTHORIZED OFFICER OF DATE
(NAME OF TEAM/ORGANIZATION/GROUP)
SCHOOL SITE USE ONLY
APPROVAL AS INDICA 1'ED:
CHARGES: (CIRCLE THOSE A. FEE EXEMPT B. DIRECT COST C. FAIR RENTAL VALUE Initials
THAT APPLY) O. CUSTODIAL E. CAFETERIA F. WAIVER -SIGNED BY SUPERINTENDENT
Insurance
Insurance Verified & Attached Expiration Date Initials Company/Policy #
Is the activity sponsored by the ASB? Yes No Initials of ASB Dean/Advisor
MASTER CALENDAR ENTRY: DATE: INITIALS: GARDENER:
ASB DEAN/ADVISOR: OTHER:
DEPARTMENT CHAIRPERSON: ASS'T PRINCIPAL:
HEAD CUSTODIAN:
USE OF ABOVE FACILITIES FOR DESCRIBED ACTIVITY APPROVED BY:
X
(SIGNATURE OF SCHOOL OFFICIAL) (TITLE)
DISTRICT USE ONLY
SPECIAL INSTRUCTION TO RESPONSIBLE INDIVIDUAL:
FINAL APPROVAL X
(DIRECTOR OF PLANNING)
**YOU MAY BE ASKED TO PRESENT THIS APPROVED APPLICATION, AT THE EVENT**
Foam No. 6900 Rev. 8/29/ I 1
Page 2of2
Exhibit F
BP ]330(a)
AR 1330(a)
J. The use of any material or device which constitutes a hazard is expressly prohibited.
K. Decorations shall be erected and taken down in a manner not destructive to district property.
L. Applicants requesting use of school premises which include a stage shall not be permitted to move or change any furniture or
equipment, including lights, curtains, ceiling pieces, or cycloramas except under the direction and supervision of the district employee
in charge.
M. Applications shall be filed at the requested school site at least two weeks in advance of the first date of the activity described on the
application. Payment in full is due at time of application.
N. All applicants shall sign the Statement of Information and Hold Harmless statement integrated as part of the application.
O. Prior to the approval of the Application and Permit for Use of School Facilities and Grounds, the applicant shall submit to the site
principal or his/her designee, a certificate of insurance along with the insurance company's policy endorsement of comprehensive
general liability (broad form) insurance, occurrence basis (combined single limit, personal injury, bodily injury and property damage).
Both documents shall name the Sweetwater Union High School District as an additional insured and signed by an authorized officer
of the insurance company. Further, the carrier's policy coverage shall contain the following provisions: primary coverage before the
district's policy; any aggregate limits shall apply separately to each insured; carrier agrees not to call on the district for any
contribution in the settlement of a claim; and shall not require any contribution whatsoever by the district.
P. The amount required in the Certificate of Insurance and the policy endorsement are stipulated in AR I330(h). District must be named
as "additional insured" and include: Sweetwater Union High School District, Attn: Planning Dept/Facility Use, 1130 Fifth Ave,
Chula Vista, CA 91911
Q. The following shall apply when damage occurring to school property is not covered under the provision of the Certificate of Insurance
and the policy endorsement:
1. Applicant, individually and/or jointly with the organization, group and/or club, agrees to. be responsible for all liabilities and
claims arising out ofthe groups own negligence and that the applicant's liability for injuries and property damage, shall be primary
before any coverage of the district.
2. Applicant shall be invoiced for an amount necessary to repay the damages,
3. Applicant's failure to pay said damages shall constitute sufficient cause for the district to take whatever action the district
considers appropriate against the applicant.
4. Such action may include, but is not limited to, immediate cancellation of the application and disapproval of future applications to
use school facilities and grounds.
R. A district employee shall open the building/field only upon presentation of the approved Application and Permit to Use School
Facilities and Grounds.
S. Any application issued is subject to the condition that the district expressly reserves the right to unilaterally change or revoke the
application in part or entirely without notice should the school facilities and grounds for which an application has been issue be
needed for Lay school purpose whatsoever.
T. Individuals using district facilities may bring guide, signal or service dogs as need, however, the district assumes no liability for the
safety of animals voluntarily brought to district facilities. AR 1330(d)
Form No. 6900 Rev. 8/29/11
Page 2 of 2
RESOLUTION 2012 — 216
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN
THE CITY OF NATIONAL CITY AND SWEETWATER UNION HIGH SCHOOL
DISTRICT FOR THE JOINT -USE FIELD AND ATHLETIC FACILITY LOCATED
AT SWEETWATER UNION HIGH SCHOOL IN THE CITY OF NATIONAL CITY
WHEREAS, the City of National City awarded Two -Hundred Thousand Dollars
($200,000) of federal Community Development Block Grant ("CDBG") entitlement funds from
the U.S. Department of Housing and Urban Development to the Sweetwater Union High School
District ("District") to renovate and further develop a District -owned multi -purpose field and
athletic facility located at Sweetwater Union High School (the "Facility"); and
WHEREAS, the development of the Facility has been determined to meet the
funding eligibility requirement under the CDBG National Objective of serving low- and moderate
income persons as an area benefit activity as described under Title 24 of the Code of Federal
Regulations Part 570.208(a)(1)(i); and
WHEREAS, the CDBG Program requires that public facility improvements funded
create a suitable living environment and provide accessibility and availability to low- and
moderate- income persons of National City; and
WHEREAS, Chapter 5, Division 1, of Title 1 Government Code of the State of
California (Section 6500 et. seq.) authorizes the governing bodies to enter into agreements with
each other to promote the health and general welfare of the community and collaborate to
enhance the recreational opportunities afforded to the children in the community; and
WHEREAS, the City has determined that an agreement for use of the Facility by
the City, and possible third parties and individual users (referred to herein as "Joint -Use"), will
further insure accessibility and availability to the community, particularly to low- and moderate -
income residents of National City.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the
City of National City authorizes the Mayor to execute a Joint -Use Agreement between the
City of National City and the Sweetwater Union High School District for the Joint -Use of a
Multi -Purpose Field and Athletic Facility located at Sweetwater Union High School in the City
of National City.
PASSED and ADOPTED this 30th day of October, 2 12.
n Morrison, Mayor
ATTEST: APPROVED AS TO FORM:
LJJ )
Mich el R. Della, Ci Clerk Cla a Ga Xa Silva
City Attorn
Passed and adopted by the Council of the City of National City, California, on October
30, 2012 by the following vote, to -wit:
Ayes: Councilmembers Morrison, Natividad, Rios, Sotelo-Solis, Zarate.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
City CI rk of th it of ational City, California
By:
Deputy
1 HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2012-216 of the City of National City, California, passed and
adopted by the Council of said City on October 30, 2012.
City Clerk of the City of National City, California
By:
Deputy
•
•
RESOLUTION 2012 —
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN
THE CITY OF NATIONAL CITY AND SWEETWATER UNION HIGH SCHOOL
DISTRICT FOR THE JOINT -USE FIELD AND ATHLETIC FACILITY LOCATED
AT SWEETWATER UNION HIGH SCHOOL IN THE CITY OF NATIONAL CITY
WHEREAS, the City of National City awarded Two -Hundred Thousand Dollars
($200,000) of federal Community Development Block Grant ("CDBG") entitlement funds from
the U.S. Department of Housing and Urban Development to the Sweetwater Union High School
District ("District") to renovate and further develop a District -owned multi -purpose field and
athletic facility located at Sweetwater Union High School (the "Facility"); and
WHEREAS, the development of the Facility has been determined to meet the
funding eligibility requirement under the CDBG National Objective of serving low- and moderate
income persons as an area benefit activity as described under Title 24 of the Code of Federal
Regulations Part 570.208(a)(1)(i); and
WHEREAS, the CDBG Program requires that public facility improvements funded
create a suitable living environment and provide accessibility and availability to low- and
moderate- income persons of National City; and
WHEREAS, Chapter 5, Division 1, of Title 1 Government Code of the State of
California (Section 6500 et. seq.) authorizes the governing bodies to enter into agreements with
each other to promote the health and general welfare of the community and collaborate to
enhance the recreational opportunities afforded to the children in the community; and
WHEREAS, the City has determined that an agreement for use of the Facility by
the City, and possible third parties and individual users (referred to herein as "Joint -Use"), will
further insure accessibility and availability to the community, particularly to low- and moderate -
income residents of National City.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the
City of National City authorizes the Mayor to execute a Joint -Use Agreement between the
City of National City and the Sweetwater Union High School District for the Joint -Use of a
Multi -Purpose Field and Athletic Facility located at Sweetwater Union High School in the City
of National City.
PASSED and ADOPTED this 30th day of October, 2012.
Ron Morrison, Mayor
ATTEST: APPROVED AS TO FORM:
• Michael R. Della, City Clerk Claudia Gacitua Silva
City Attorney
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE: October 30, 2012
AGENDA ITEM NO. 8
• ITEM TITLE:
Resolution of the City Council of the City of National City authorizing the Mayor to execute an
agreement between the City of National City and the Sweetwater Union High School District for the
Joint -Use of a Multi -Purpose Field and Athletic Facility located at Sweetwater Union High School in
the City of National City
PREPARED BY: Carlos Aguirre 1%'Q DEPARTMENT: Housing Grants
PHONE: (619) 336-4391 V APPROVED zi— )yam
EXPLANATION:
In May of 2010 the City of National City granted $200,000 to the Sweetwater Union High School District
("District") to renovate the football field at Sweetwater Union High School. The centerpiece of the facility
would be a synthetic turf multi -sport field. Since 2010, the District has applied for several other funding
sources to leverage City and District funds including a $200,000 grant from the San Diego Chargers and
$700,000 from the Community Sports Development Council. The remaining gap to build the $2.2 million
facility has been committed from District Proposition 0 bond funds. The District's CDBG grant
application pledged that the facility would be accessible to the community of National City. The City and
District have developed a joint -use agreement that would facilitate City and public access and outline
the roles and responsibilities of the District and City of National City. Per the agreement, the facility
would be exclusively managed by the District but the City would be entitled with up to 150 hours of use
annually with no facility use fee or charge for a term of ten years. The agreement would also provide for
"'access to individual users when not in use by the District or reserved for other community events. The
District would also prioritize activities for National City youth when scheduling facility reservations.
FINANCIAL STATEMENT:
ACCOUNT NO.
APPROVED:
APPROVED:
There is no fiscal impact to the City of National City by executing the Joint -Use Agreement.
ENVIRONMENTAL REVIEW:
The project has been determined to be exempt from NEPA review.
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
Finance
MIS
STAFF RECOMMENDATION:
Adopt the resolution.
BOARD / COMMISSION RECOMMENDATION:
Not applicable to this report.
ATTACHMENTS:
•Attachment No. 1 Joint -Use Agreement with Exhibits
Attachment No. 1 Exhibits Exhibit C
AR 1330.1(b)
ARTIFICIAL TURF (continued)
Under no circumstances should spikes, anchors, supporting columns, etc. be placed directly
on field surface, nor should they be embedded or driven into the artificial turf.
Acceptable Foot Wear
The standard molded plastic cleat, no longer than 2 inches is the preferred athletic shoe for
artificial turf The use of jagged metal cleats or the new "V" cleat is not recommended.
It is preferred that cleated shocs be cleaned prior to accessing the field. It is recommended
that a "cleat brush" be installed at designated access points to the field, to clean off excess
dirt/mud.
Vehicles on Artificial Turf
Every attempt should be made to minimize vehicle usage on artificial turf surfaces.
District Users:
A layer of '/4" thick plywood must be placed over a vinyl tarp covering the field, and
especially at all entrance/exit points to the field.
Only vehicles equipped with pneumatic rubber tires should be allowed to circulate directly
on field surfaces.
Turning should be done in a wide radius, and only when the vehicle is in motion.
All vehicles should circulate at slow speeds at all times.
Abrupt and sudden braking should be avoided.
Sudden acceleration and spinning of wheels must be avoided at all times.
All vehicles should be inspected for possible leakage of oil or hydraulic fluids prior to
accessing the fields, as this will damage the artificial turf. Wheels and tires should be free
from mud/dirt.
In order to avoid rutting of the infill and underlying base, vehicles on outdoor saturated fields
is not recommended.
Non -District Personnel are prohibited from using ANY VEHICLES on artificial turf
surfaces.
Note: Emergency vehicles CAN be safely driven on artificial turf, provided they adhere to
the above criteria.
Insurance
As with any use of school facilities, a Certificate of Insurance is required by all non -district
personnel, in the amount of $1 million, and include the insurance company's policy
endorsement of comprehensive general liability (broad form) insurance, occurrence basis
(combined single limit, personal injury, bodily injury, and property damage). The Certificate
Attachment No. 1 Exhibits Exhibit C
AR 1330.1(d)
ARTIFICIAL TURF (continued)
Maintenance and Care of Artificial Turf
Grooming
Every 4-6 weeks, groom the fields, using the tine portion of the Groomer. In addition, drag
the rake portion of the RT Groomer in 2 right-angled directions, at a maximum of 4 mph.
The spiked wheels will penetrate into the infill to loosen it. Use a small lawn tractor/similar
vehicle with pneumatic turf tires.
Maintaining the Infill
Please see the Maintenance Guidelines brochure, for specific instructions for any areas which
may show excessive wear.
Painted Lines and Markings
Sites are responsible for painting within manufacturer's guidelines to maintain the warranty.
Non -district personnel are prohibited from placing markings on artificial turf.
Grass and Weeds
Use a pre -approved biodegradable weed killer, ie; Round -Up, as it will not discolor the turf.
Using a 3-prong tool, carefully remove any weeds/moss.
Stains
Oil: Use Field Turf Scrub Detergent
Bodily Fluids/Blood/Vomit: Use Field Turf Scrub Cleaner and Conditioner is safe to use,
and is environmentally friendly.
Under no circumstances, should any oxidizing agents, such as bleaching agents, be used on
artificial turf. This will invalidate the warranty.
Gum/Tar/Adhesive Material Removal
Use Field Turf Gum Remover, as it is a biodegradable product. See the Maintenance
Guidelines brochure for detailed instructions on the removal process.
Schools and Warranty Periods
See Planning office for warranties at each school.
Regulation SWEETWATER UNION HIGH SCHOOL DISTRICT
approved: February 23, 2009 Chula Vista, California
Attachment No. 1 Exhibits
MULTI PURPOSE BUILDINGS
Exhibit D
BONITA VISTA HIGH, CHULA VISTA MIDDLE, EASTLAKE MIDDLE, OLYMPIAN HIGH,
OTAY RANCH HIGH, RANCHO DEL REY MIDDLE, SWEETWATER HIGH
FACILITY USE FEE SCHEDULE
The following charges also include basic stage lighting, PA system,
microphones, CD/cassette players, podium (if available), white
cyclorama (if available), eight -foot tables, chairs, and upright
piano:
LOCATION
DIRECT COSTS
DIRECT COSTS
WEEKLY COSTS
FAIR RENTAL
FAIR RENTAL
WEEKLY RATE
Minimum
charge
(3 hours)
Add'1. charge
Per hour or
portion, over
3 hours
.S_x consec.
days times
8 hours
VALUE
VALUE
Six cocsec.
days times 6
hours
Minimum
charge
(3 hours)
Add'_. charge
per hr/portion
over 3 hours
MULTI-PURPCSE
DJI LDING
$178.
$60.
$2,615.
$298.
$100.
$4,482.
"GREEN" ROOM
$34.
$12.
$540.
$46.
$16.
$720.
PAVILION
$34.
$12.
$540.
$46.
$16.
$720.
PAVILION
LIGHTING
$75.
$25.
$1,000.
$100.
$50.
$1,800.
RESTROOM(S)
$32.
$10.
$49.
$17.
ADDITIONAL EQUIPMENT
BVH
CVM
ELM
OLH
ORH
RDR
SUH
H.S.#14
No
Yes
Yes
No
Yes
Yes
Ycs
Additional Microphones
$10 per day or S40 per week
No
No
Yes
No
Yes
Yes
Ycs
Wireless Microphones
$15 per day or $60 per week
Yes
Yes
Yes
Ycs
Yes
Yes
No
Piano
$50 per day
No
No
No
No
No
No
No
Acoustic Shell
$50 per day or $200 per week
No
Yes
No
Yes
No
Ycs
No
Choral Risers
$30 per day or $120 per week
No
No
No
No
No
No
Ycs
Orchestra Risers
$10 set up per unit
Yes
No
No
Yes
Yes
No
Yes
Separate Dressing Rooms (Boys/Girls)
Included
No
No
Ycs
Yes
Yes
No
No
Choir Room
Lg. Classroom Fee
No
No
No
Yes
Yes
No
Yes
Black Box
Included
190
450
400-700
936
934
700
265+
300-500
Maximum Seating for Multi Purpose Bldg.
None
300
700
1,430
700
700
265
Maximum Seating for Pavilion Arca
None
Yes
No
Hospitality Room (frig/sink/window to
Pavilion
*Air Conditioning fees are assessed on non -school days/times*
Carpet cleaning allowance, when food/beverages are present:
Direct Cost: $50. Fair Rental: $75.
DIRECT COST: Any religious services, charitable fund raising activities,
community groups, public agencies.
FAIR RENTAL VALUE: Entertainment/fund raising or meetings where admission
is charged or contributions will be solicited.
WAIVER OF FEES: Any waiver requires $500. Refundable Security Deposit,
and approval by Superintendent or his designee.
FACILITY USE FEES & ADDITIONAL EQUIPMENT FEES MONTHLY PRINCIPAL REPORT
CUSTODIAL FEES are deposited into ASB Fund.
DISCOUNTS ARE NOT APPLICABLE ON MULTI PURPOSE BUILDINGS.
Form No. 6904 Rev. 11/14/11
410 SWEETWATER
UNION HIGH SCHOOL DISTRICT
Attachment No. 1 Exhibits
1130 Fifth Avenue • Chula Vista, CA 91911-2896
(619) 691-5553 • FAX (619) 420-0339
Exhibit D
CAFETERIA/CUSTODIAL/THEATRE TECHNICIAN PERSONNEL FEES
Cafeteria
Custodial
Theatre
Service
Service
Technician
Regular Time (under 40 hr work week)
$26.
$29.
$24.
Overtime (over 40 hr work week)
$39.
$44.
$36.
District Holiday
$65.
$72.
$60.
. Union bylaws require personnel to be paid at a 2 hour minimum for services.
Regular Time: The district will charge for direct costs that it incurs
for supplies, utilities, janitorial services of other district employees,
and salaries paid when the activity does not require district employees to
work outside of their regularly scheduled work day, or causes the
employment of additional personnel for the activity authorized.
Applicants shall be required to pay the following amounts per hour, per
employee for the duration of the activity, with a minimum of 2 hours.
Overtime: When the activity requires district employees to work outside
of their regularly scheduled work day, overtime charges will apply. An
employee who is required to work on a day on which that employee is not
normally scheduled, will receive pay for a minimum of two hours,
regardless of hours actually worked. Applicants shall be required to pay
the following amounts per hour, per employee for the duration of the
activity, with a minimum of 2 hours.
District Holidays:
For any event(s) which requires custodian/cafeteria coverage on a district
holiday, the charge will be paid at 2 ' times the stated salaries, per
hour, with a minimum of 2 hours.
NOTE: These fees are based on the 2007/2008 Salary Schedule, plus a ten
percent allowance for annual salary adjustments, for the term of this
regulation.
WAIVER OF FEES: Any waiver requires $500 Refundable Security Deposit, and
approval by Superintendent or his designee.
Norm No. 6904 Rev. 11/14/11
Altachmenl No. 1 Exhibits Exhibit D
MULTI PURPOSE BUILDINGS
BONITA VISTA HIGH, CHULA VISTA MIDDLE, EASTLAKE MIDDLE, OLYMPIAN HIGH,
OTAY RANCH HIGH, RANCHO DEL REY MIDDLE, SWEETWATER HIGH
FACILITY USE FEE SCHEDULE
The following charges also include basic stage lighting, PA system,
microphones, CD/cassette players, podium (if available), white
cyclorama (if available), eight -foot tables, chairs, and upright
piano:
LOCATION
DIRECT COSTS
DIRECT COSTS
WEEKLY COSTS
FAIR RENTAL
FAIR REN'IP.L
WEEKLY RATE
Minimum
charge
(3 hours)
Add' 1. charge
Per hour or
portion, over
3 hours
Six consec.
days times
8 hours
VALUE
VALUE
Six ccnsec.
days times 8
hours
Minimum
charge
(3 hours)
Add'1. charge
per hr/portion
over 3 hcurs
MULTI-PuRPcSE
BUILDING
$178.
$60.
$2,615.
$298.
$100.
$4,482.
"GREEN" ROOM
$34
$12.
$540.
$46.
$16.
$720.
2Av1LICN
$34.
$12.
$540.
$46.
$16.
$720.
PAVILION
LIGHTING
$75.
$25.
$1,000.
$100.
$50.
$1,800.
RESTROOM(5)
532.
$10.
$49.
$17.
ADDITIONAL EQUIPMENT
BVH
CVM
ELM
OLH
ORH
RDR
SUH
H.S. #14
No
Yes
Yes
No
Ycs
Yes
Ycs
Additional Microphones
$10 per day or S40 per week
No
No
Ycs
No
Yes
Yes
Ycs
Wireless Microphones
$15 per day or S60 per week
Yes
Yes
Yes
Ycs
Ycs
Ycs
No
Piano
$50 per day
No
No
No
No
No
No
No
Acoustic Shell
$50 per day or $200 per week
No
Yes
No
Ycs
No
Yes
No
Choral Risers
$30 per day or $120 per week
No
No
No
No
No
No
Ycs
Orchestra Risers
$10 set up per unit
Yes
No
No
Yes
Ycs
No
Yes
Separate Dressing Rooms (Boys/Girls)
Included
No
No
Ycs
Ycs
Yes
No
No
Choir Room
Lg. Classroom Fee
No
No
No
Ycs
Yes
No
Yes
Black Box
Included
190
450
400-700
936
934
700
265+
300-500
Maximum Seating for Multi Purpose Bldg.
None
300
700
1 430
700
700
265
Maximum Seating for Pavilion Area
None
Yes
No
Hospitality
p y Room (frig/sink/window to
Pavilion
Air Conditioning fees are assessed on non -school days/times*
Carpet cleaning allowance, when food/beverages are present:
Direct Cost: $50. Fair Rental: $75.
DIRECT COST: Any religious services, charitable fund raising activities,
community groups, public agencies.
FAIR RENTAL VALUE: Entertainment/fund raising or meetings where admission
is charged or contributions will be solicited.
WAIVER OF FEES: Any waiver requires $500. Refundable Security Deposit,
and approval by Superintendent or his designee.
FACILITY USE FEES & ADDITIONAL EQUIPMENT FEES MONTHLY PRINCIPAL REPORT
CUSTODIAL FEES are deposited into ASB Fund.
DISCOUNTS ARE NOT APPLICABLE ON MULTI PURPOSE BUILDINGS.
Form No. 6904 Rev. 11/14/11
SWEE7WATER
UNION HIGH SCHOOL DISTRICT
Attachment No. 1 Exhibits
1130 Fifth Avenue • Chula Vista, CA 91911-2896
(619) 691-5553 • FAX (619) 420-0339
Exhibit D
CAFETERIA/CUSTODIAL/THEATRE TECHNICIAN PERSONNEL FEES
Cafeteria
Custodial
Theatre
Service
Service
Technician
Regular Time (under 40 hr work week)
$26.
$29.
$24.
Overtime (over 40 hr work week)
$39.
$44.
$36.
District Holiday
$65.
$72.
$60.
. Union bylaws require personnel to be paid at a 2 hour minimum for services.
Regular Time: The district will charge for direct costs that it incurs
for supplies, utilities, janitorial services of other district employees,
and salaries paid when the activity does not require district employees to
work outside of their regularly scheduled work day, or causes the
employment of additional personnel for the activity authorized.
Applicants shall be required to pay the following amounts per hour, per
employee for the duration of the activity, with a minimum of 2 hours.
Overtime: When the activity requires district employees to work outside
of their regularly scheduled work day, overtime charges will apply. An
employee who is required to work on a day on which that employee is not
normally scheduled, will receive pay for a minimum of two hours,
regardless of hours actually worked. Applicants shall be required to pay
the following amounts per hour, per employee for the duration of the
activity, with a minimum of 2 hours.
District Holidays:
For any event(s) which requires custodian/cafeteria coverage on a district
holiday, the charge will be paid at 2 '- times the stated salaries, per
hour, with a minimum of 2 hours.
NOTE: These fees are based on the 2007/2008 Salary Schedule, plus a ten
percent allowance for annual salary adjustments, for the term of this
regulation.
WAIVER OF FEES: Any waiver requires $500 Refundable Security Deposit, and
approval by Superintendent or his designee.
For- No. 6904 Rev. 11/14/11
• SWEE11//ATER
UNION HIGH SCHOOL DISTRICT
Attachment No. 1 Exhibits
1130 Fifth Avenue • Chula Vista, CA 91911-2896
(619) 691-5553 • FAX (619) 420-0339
FACILITY CAPACITY
GYMNASIUMS
Exhibit D
Bonita Vista High
1,400
Castle Park High
1,353
Chula Vista High
1,513
Eastlake High
2,316
Hilltop High
1,450
Mar Vista High
2,217
Old Gym: 1,345
Montgomery High
2,000
Olympian High
1,890
Otay Ranch High
1,890
Palomar High
No Gym
San Ysidro High
1,890
Southwest High
2,000
Sweetwater High
2,217
FACILITY CAPACITY
CHULA VISTA COMMUNITY CENTER
AT
CHULA VISTA HIGH SCHOOL
Dance Room
86
Game/Meeting Room
86
Gymnasium
400
Corm No. 6904 Rev. 11/14/11
Attachment No. 1 Exhibits Exhibit E
STATEMENT OF INFORMATION
• THE UNDERSIGNED STATES THAT, TO THE BEST OF HIS/HER KNOWLEDGE, THE SCHOOL PROPERTY FOR USE OF WHICH
APPLICATION IS HEREBY MADE WILL NOT BE USED FOR THE COMMISSION OF ANY ACT INTENDED TO FURTHER ANY PROGRAM
OR MOVEMENT, THE PURPOSE OF WHICH IS TO ACCOMPLISH THE OVERTHROW OF THE GOVERNMENT OF THE UNITED STATES
BY FORCE, VIOLENCE, OR OTHER UNLAWFUL MEANS. THAT THE ORGANIZATION ON WHOSE BEHALF HE./SHE IS MAKING
APPLICATION FOR USE OF SCHOOL PROPERTY, DOES NOT, TO THE BEST OF HIS/HER KNOWLEDGE, ADVOCATE THE OVERTHROW
OF THE GOVERNMENT OF THE UNITED STATES OR OF THE STATE OF CALIFORNIA BY FORCE, VIOLENCE, OR OTHER UNLAWFUL
MEANS, AND THAT, TO THE BEST OF HIS/HER KNOWLEDGE, IT IS NOT A COMMUNIST ACTION ORGANIZATION OR COMMUNIST
FRONT ORGANIZATION, REQUIRED BY LAW TO BE REGISTERED WITH THE ATTORNEY GENERAL OF THE UNITED STATES. THIS
STATEMENT IS MADE UNDER THE PENALTIES OF PERJURY.
APPLICANT DATE
(SIGNATURE)
HOLD HARMLESS STATEMENT
ME AGREE TO WAIVE ALL CLAIMS AGAINST THE SWEETWATER UNION HIGH SCHOOL DISTRICT, ITS REPRESENTATIVES,
OFFICERS, AGENTS, AND EMPLOYEES FROM ANY AND ALL LIABILITIES, CLAIMS, OBLIGATIONS, JUDGEMENTS, SUITS, COSTS,
DAMAGES, EXPENSES, ATTORNEYS' FEES, INCURRED OR PAID, ARISING OUT OF, OR IN CONNECTION WITH, EXCEPT WHERE
PERSONAL INJURY, BODILY INJURY, DEATH, AND/OR ANY OTHER PROPERTY DAMAGES OF WHATSOEVER NATURE OR KIND,
RESULT FROM THE DISTRICT'S NEGLIGENT OR INTENTIONAL ACTS
APPLICANT , WHO HEREBY CERTIFIES THAT HE/SHE IS THE DULY QUALIFIED
(SIGNATURE)
AND AUTHORIZED OFFICER OF DATE
(ORGANIZATION, GROUP, SOCIETY)
SCHOOL SITE USE ONLY
APPROVAL AS INDICATED:
CHARGES: (CIRCLE THOSE A. FEE EXEMPT B. DIRECT COST C. FAIR RENTAL VALUE Initials
THAT APPLY) D. CUSTODIAL E. CAFETERIA F. WAIVER -SIGNED BY SUPERINTENDENT
Insurance
Insurance Verified & Attached Expiration Date Initials Company/Policv
Is the activity sponsored by the ASB? Yes No Initials of ASB Dean,/Advisor
MASTER CALENDAR ENTRY: DATE: INITIALS: GARDENER:
ASB DEAN/ADVISOR: OTHER:
DEPARTMENT CHAIRPERSON: ASS'T PRINCIPAL:
HEAD CUSTODIAN:
USE OF ABOVE FACILITIES FOR DESCRIBED ACTIVITY APPROVED BY:
(SIGNATURE OF SCHOOL OFFICIAL) (TITLE)
DISTRICT USE ONLY
SPECIAL INSTRUCTION TO RESPONSIBLE INDIVIDUAL:
FINAL APPROVAL
(DIRECTOR OF PLANNING)
**YOU MAY BE ASKED TO PRESENT THIS APPROVED APPLICATION, AT THE EVENT**
Fonn No. 6900 Rev. I/25/10
Page 3 of 4
Attachment No. 1
AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND
THE SWEETWATER UNION HIGH SCHOOL DISTRICT
FOR THE JOINT USE OF A MULTI -PURPOSE FIELD AND ATHLETIC FACILITY
LOCATED AT SWEETWATER UNION HIGH SCHOOL
IN NATIONAL CITY, CALIFORNIA
Recitals
WHEREAS, the City of National City ("City") awarded Two -Hundred Thousand Dollars
($200,000) of federal Community Development Block Grant ("CDBG") entitlement funds from
the U.S. Department of Housing and Urban Development to the Sweetwater Union High School
District ("District") to renovate and further develop a District -owned multi -purpose field and
athletic facility located at Sweetwater Union High School ("Facility");
WHEREAS, the development of the Facility has been determined to meet the funding eligibility
requirement under the CDBG National Objective of serving low- and moderate income persons
as an Area benefit activity as described under Title 24 of the Code of Federal Regulations Part
570.208(a)(1)(i); and
WHEREAS, the CDBG Program requires that public facility improvements funded create a
suitable living environment and provide accessibility and availability to low- and moderate -
income persons of National City; and
WHEREAS, Chapter 5, Division 1, of Title 1 Government Code of the State of California
(Section 6500 et. seq.) authorizes the governing bodies to enter into agreements with each other
to promote the health and general welfare of the community and collaborate to enhance the
recreational opportunities afforded to the children in the community; and
WHEREAS, the City has determined that an agreement for use of the Facility by City, possible
third parties and individual users will further insure accessibility and availability to the
community, particularly to low- and moderate -income residents of National City (referred to
herein as "Joint -Use"); and
NOW, THEREFORE, the District and the City agree to cooperate with each other as follows:
1. Term of Joint -Use
This Agreement will continue for a period of ten (10) years from the Effective Date.
2. Effective Date
This Agreement shall be effective 30 days after the filing of a notice of completion with the
County of San Diego.
Page 1 of 9
Attachment No.1
3. Facilities covered
The term "Facility" will be used for purposes of this Agreement to mean the designated
fields and amenities specified under Exhibit "A".
4. Permitted Uses of the Facility
a. District Use
The District shall be entitled to the exclusive use of the Facility for public school and
school -related educational and recreational activities, including summer school, and, at
such other times as the Facility is being used by the District or its agents. If the District
reserves only a portion of the Facility for District Activities, and the remaining portion of
the Facility remains available for use, the City or third party users shall have the right to
use the remaining non -reserved portion of the Joint Facilities for the purposes set forth in
this Agreement, provided that the use of the Facility will not conflict or unreasonably
interfere with District's Activities at the Facility.
b. Public Access Hours
The periods of use of the Facility by the City, third parties, and individuals during
daylight hours shall be referred to as Public Access Hours. During unreserved daylight
hours, the City, third parties authorized by the District, and individual users will be
entitled access to and use of Facility. The District shall enforce all District rules,
regulations, and policies provided by the District for community recreational activities at
the Facility. In planning programs and scheduling activities on school grounds, the
security, academic, athletic, and recreational needs and opportunities of school -aged
children will be the highest priority and be adequately protected.
i. City Use
The City will have priority over third party and individual users to use the Facility. The
City is entitled to exclusively use the Facility for up to 150 hours annually with no
facility use tee or charge as further explained under Section 9(d) and 9(e) of this
Agreement.
ii. Third -Party Use
All third -party use of the Facility shall be subject to all District rules, regulations, and
policies. Third parties will have no specific rights or benefits under this agreement. There
is no guarantee of usage by any third party. District will create and maintain an annual
calendar for the tracking of the Facility's use hereinafter referred to as the "Master
Calendar." District shall, however, make good faith efforts to allow third party usage of
the Facility as prioritized below and available on the Master Calendar. Fees may be
charged to third party users by the District for community recreational and educational
purposes for the benefit of City residents and the public at large. The City's obligations
under this Agreement shall also apply to third parties using the Facility. The District shall
be responsible for ensuring third parties comply with all obligations under this
Agreement when using the Facility. The City and the District agree that in providing
Page 2 of 9
Attachment No.1
access to the Facility for use other than by the District or the City, the following priorities
for use shall be established:
Priorities of Use (in the event multiple applications are received for the same date and
time):
Priority 1 District Events
Priority 2 City Events
Priority 3 Third Party Use
Sub -Priority 1 Activities for National City youth
Sub -Priority 2 National City adult programs or activities
Sub -Priority 3 Other youth and adult programs or activities
iii. Individual Use Hours
National City residents shall be entitled to the use of the Facility during daylight hours on
weekdays, weekends and school holidays as long as their use does not interfere with use
by the District, its agents, the City or third -party users that have reserved the Facility for
programmed activities. The Public Access Hours available for individual use during
unreserved daylight hours are hereinafter referred to as "Individual Use Hours." The
District will post signage near facility entrances stating the rules for individual use and
manage access to the facility. The bleacher stands will not be available for individual use.
The District is not responsible for having restrooms or on -site parking available during
Individual User Hours.
5. Compliance with Law
All use of District property shall be in accordance with state and local law. In the case of a
conflict between the terms of this Agreement and the requirements of state law, the state law
shall govern. Any actions taken by the District or the City that are required by state law, but
are inconsistent with the terms of this Agreement shall not be construed to be a breach or
default of this Agreement.
The District is responsible for the construction, design, and legal compliance of the Facility.
All new construction and/or modifications of public facilities financed all or in part by
CDBG funds shall comply with all applicable minimum requirements as delineated in the
Uniform Federal Accessibility Standards (UFAS) as enforced by the Division of State
Architect (DSA).
6. Communication
a. Designation of Employees as Authorized Representatives
The District and the City shall respectively designate an employee with whom the other
party, or any authorized agent of the party, may confer regarding the terms of this
Agreement.
Page 3 of 9
Attachment No. 1
The designated Authorized Representative for the District is:
Chief Facilities Executive
Sweetwater Union High School District
1130 Fifth Ave
Chula Vista, CA 91911
The designated Authorized Representative for Scheduling is:
Assistant Principal (ASB)
Sweetwater Union High School
2900 Highland Ave
National City, CA 91950
The designated Authorized Representative for the City is:
Parks Superintendent
Public Works Department
City of National City
2100 Hoover Avenue
National City, CA 91950
The Authorized Representatives of the District and the City can meet from time to time,
and at least once annually, to recommend rules and regulations for the District and the
City to adopt to implement this Agreement, to monitor and evaluate the joint -use Facility
and Agreement, and to confer to discuss interim problems during the term of the
Agreement. If upon change of the designated authorized representatives each party will
provide notice at least 30 days in advance by mail.
7. Scheduling the Property
a. Master Calendar
The District shall manage the Master Calendar for joint use of the Facility to allocate
property use to the District, the City and third parties. The City designated staff will
review and evaluate the status and condition of jointly used facility and Master Calendar
on an annual basis and more frequently if necessary.
b. Scheduling of District Property
The District shall be responsible for scheduling third -party use of District property using
the priorities established in section 4(b) ii. With the exception of application and facility
use fee waivers as described in section 9(d) in this agreement for City Events, the use of
District facilities shall be in accordance with the most recent regular procedures of the
District for granting permits for the use of school facilities, as set forth in the District
policy for Joint -Use Facility, governing the Facility, attached hereto as Exhibit "B". To
the extent of this Agreement conflict with the Policy for Joint Use Facility terms, the
terms of this Agreement control.
Page 4 of 9
Attachment No. l
8. Tracking Use of Facility
The District shall track use of the Facility under this Agreement and shall keep on file the
Master Calendar for the previous five years.
9. Fees and Charges
a. Fees
The District may charge fees to third -party users of the Facility to cover any
administrative and maintenance costs which the District may incur. Any fees and costs
shall be assessed according to District policy.
b. Documentation of Fees
The District shall maintain records of fees collected under this Agreement.
c. Reasonability of Fees
Reasonable fees may be charged for the use of the Facility, but charges such as excessive
membership fees, which will have the effect of precluding low- and moderate -income
persons from using the facilities, are not permitted.
d. Application and Fee Waiver for City Event Hours
The City is entitled to exclusively use the Facility for up to 150 hours annually with no
facility use fee or charge hereinafter referred as "City Event Hours," and any events held
during the City Event Hours will be hereinafter referred to as "City Events." The City is
responsible for submitting a facilities use request annually and providing insurance as
required by District policy. City Events must he reserved on the Master Calendar at least
30 days in advanced and will be subject to availability. Acknowledging a City Event on
the calendar constitutes a full reservation. City events listed on the calendar will not
require an application or permit for the Facility other than the annual application. District
events take precedent over City Events. However, if the District approves a City Event
date it cannot cancel the reservation of the City Event to accommodate for a District
event not previously approved and noted on the Master Calendar.
e. Promotion of City Event Hours
The District will provide the City with promotional consideration of City Events by
allowing information to be posted on the main campus marquee and assisting with the
distribution of fliers and information to students, parents, and faculty.
10. Improvements
The City shall not have the authority to request alterations, additions, or improvements to the
Facility.
11. Supplies
The City shall furnish and supply all expendable materials necessary to carry out City Events
while using the Facility.
Page 5 of 9
Attachment No.1
12. Maintenance, Custodial Services, and Toilet Facilities
a. Maintenance
The District shall be responsible for the regular maintenance, repair, and upkeep of the
Facility.
b. 'Custodial
The District shall make its trash receptacles available during City and third party use of
the Facility. The District shall encourage community users to dispose of trash in the trash
receptacles during use of the Facility. City and Third -Party Users will be responsible for
removal of trash from the facility after their events.
c. Restroom Facilities
The District shall maintain access to restroom facilities during all Public Access Hours.
The District may, at its discretion, close access to restroom facilities and require the
placement temporary, portable, restrooms at the Facility during City and third party use.
It shall be the responsibility of the registered user to maintain these temporary facilities.
13. Parking
The District is not required to provide off-street parking during Individual Use Hours. The
District's permit for use will specify access to off-street parking for City and third party
events .
14. Restitution and Repair
The District shall be wholly responsible to repair, remediate, or fund the replacement or
remediation of any and all damage or vandalism to the Facility that occurs during Public
Access Hours. The District will reserve the right restrict Individual Use Hours for a 12 month
period anytime within the term of the agreement after the City accepts evidence provided by
the School District that damage in excess of $10,000 was caused by individuals using the
Facility during Individual Use Hours. If damage caused by individual users exceeds
$200,000, and the City consents that the damage was caused by individual users during
Individual Use Hours, the District reserves the right to restrict Individual Use Hours for the
remainder of the Term.
15. Liability and Indemnification
a. The City shall defend, indemnify, and hold the District, its officers, employees and
agents, harmless from and against any and all liability, loss, expense, attorneys' fees, or
claims for injury or damages, arising out of the performance of this Agreement, but only
in proportion to and to the extent such liability, loss, expense, attorneys' fees, or claims
for injury are caused by or result from the negligent or intentional acts or omissions of the
City, its officers, agents, or employees.
b. The District shall defend, indemnify, and hold the City, its officers, employees and
agents, harmless from and against any and all liability, loss, expense, attorneys' fees, or
claims for injury or damages, arising out of the performance of this Agreement, but only
Page 6 of 9
Attachment No.1
in proportion to and to the extent such liability, loss, expense, attorneys' fces, or claims
for injury are caused by or result from the negligent or intentional acts or omissions of the
District, its officers, agents, or employees.
16. Insurance
The District agrees to provide the following insurance to the City in connection with this
Agreement on an annual basis for the length of the Term for Joint -Use:
a. Commercial general liability insurance, with minimum limits of $3,000,000 per
occurrence/$6,000,000 aggregate, covering all bodily injury and property damage arising
out of its operations under this Agreement.
b. Workers' compensation insurance in an amount sufficient to meet statutory requirements
covering all of District's employees and employers' liability insurance with limits of at
least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of
subrogation in favor of the City. Said endorsement shall be provided prior to
commencement of work under this Agreement.
c. The aforesaid policies shall constitute primary insurance as to the City, its officers and
employees, so that any other policies held by the City shall not contribute to any loss
under said insurance. Said policies shall provide for thirty (30) days prior written notice
to the City of cancellation or material change.
d. Said policies, except for the professional liability and workers' compensation policies,
shall name the City and its elected officials, officers, agents and employees as additional
insureds, and separate additional insured endorsements shall be provided.
e. If required insurance coverage is provided on a "claims made" rather than "occurrence"
form, the District shall maintain such insurance coverage for three years after expiration
of the term (and any extensions) of this Agreement. In addition, the "retro" date must be
on or before the date of this Agreement.
f. Any aggregate insurance limits must apply solely to this Agreement.
g. Insurance shall be written with only California admitted companies which hold a current
policy holder's alphabetic and financial size category rating of not less than A VIII
according to the current Best's Key Rating Guide, or a company equal financial stability
that is approved by the National City Risk Manager. In the event coverage is provided by
non -admitted "surplus lines" carriers, they must be included on the most recent California
List of Eligible Surplus Lines Insurers (LESLI list) and otherwise meet rating
requirements.
h. This Agreement shall not take effect until certificate(s) or other sufficient proof that these
insurance provisions have been complied with, are filed with and approved by the
National City Risk Manager. If the District does not keep all of such insurance policies in
full force and effect at all times during the terms of this Agreement, the City may elect to
treat the failure to maintain the requisite insurance as a breach of this Agreement and
terminate the Agreement as provided herein.
i. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and
approved by the City.
17. Termination
This Agreement may not be terminated, except by written instrument executed and approved
in the same manner as this Agreement.
Page 7 of 9
Attachment No.1
18. Entire Agreement
This Agreement constitutes the entire understanding between the parties with respect to the
subject matter and supersedes any prior negotiations, representations, agreements, and
understandings.
19. Amendments
This Agreement may not be modified, nor may compliance with any of its terms be waived,
except by written instrument executed and approved in the same manner as this Agreement.
20. Exhibits
The Exhibits attached hereto are hereby incorporated herein by this reference for all
purposes.
Exhibit "A"- Facility Area
Exhibit "B"- District's Use of School Facilities Policy AR 1330(a)
Exhibit "C"- District's Artificial Turf Policy AR 1330.1 (a)
Exhibit "D"- District's Facility Use Fee Schedule
Exhibit "E"- District's Application and Permit for Use of School Facilities and
Grounds
Exhibit "F"- District's Statement of Information and Hold Harmless Statement
Page 8 of 9
Attachment No.1
IN WITNESS WHEREOF, the Parties have executed this contract as of the date this contract is
approved by their respective entities.
City of National City Sweetwater Union High School District
Ron Morrison
Its: Mayor
APPROVED AS TO FORM
Claudia G. Silva
City Attorney
ATTEST
Michael Dalla
City Clerk
Dr. Edward M. Brand
Its: Superintendant
Thomas Calhoun
Its: Chief Facilities Executive
Page 9 of 9
Attachment No. 1 Exhibits
Exhibit A: Facility Area
Attachment No. 1 Exhibits
Exhibit B
•
•
Community Relations
USE OF SCHOOL FACILITIES
Definitions
For purposes of clarity, the following is a brief description of terms for school facilities:
School Facilities, hereinafter called Facilities: Includes classrooms,
gymnasiums, fields.
Multi Purpose Buildings, hereinafter called "MPB's".• Includes fac
have been added/upgraded upon modernization.
Performing Arts Centers, hereinafter called "Center(s) ": Includes a
stage lighting, dressing rooms and green room.
Specific guidelines are available for sites with Artificial Turf. Please
Turf.
Application for Use of Facilities
AR 1330(a)
auditoriums, cafeterias,
ilities at schools which
full theatre stage, with
see AR 1330, Artificial
Any persons applying for the use of any school facility or grounds on behalf of any society,
group, or organization shall present written authorization from the group or organization to
make the application.
For use of facilities the Form Number 6900, "Application and Permit for Use of School
Facilities and Grounds," must be completed, signed, and returned to the school site being
requested. A Certificate of Insurance and payment of the fee shall be submitted with the
application. For use of an MPB or the Center(s), a "Performing Arts Center, Facilities Use
Agreement" Form Number 6901 shall be submitted with a Certificate of Insurance and the
fee. For district users only, the "Facility Use Application - District Event", Form Number
6902 shall be submitted. District users will not be required to provide proof of insurance for
district -related, sponsored events.
Applicants must allow a minimum of two weeks for the district to process and approve
applications.
Persons or organizations applying for the use of school facilities or grounds shall sign the
Statement of Information indicating that the organization upholds the state and federal
constitutions and does not intend to use school premises to commit unlawful acts.
Civic Center Use
Subject to district policies and regulations, school facilities and grounds may be made
available to citizens and community groups as a civic center for the following purposes:
(Education Code 32282, 38131)
Attachment No. 1 Exhibits Exhibit B
AR 1330(b)
USE OF SCHOOL FACILITIES (continued)
I . Public, literary, scientific, recreational, educational, or public agency meetings
2. The discussion of matters of general or public interest
3. The conduct of religious services for temporary periods, on a one-time or renewable
basis, by any church or religious organization that has no suitable meeting place for
the conduct of the services, provided the governing board charges the
church/religious organization using the school facilities/grounds a fee, at least equal
to the district's direct costs
Child care programs to provide supervision and activities for children of preschool
and elementary school age
(cf. 5148 - Child Care and Development)
(cf 5148.2 - Before/After School Programs)
(cf. 6300 - Preschool/Early Childhood Education)
5. The administration of examinations for the selection of personnel or the instruction of
precinct Board members by public agencies
6. Supervised recreational activities including, but not limited to, sports league activities
that are arranged for and supervised by entities, including religious organizations or
churches, and in which youths may participate regardless of religious belief or
denomination
7. A community youth center
(el 1020 - Youth Services)
8. Mass care and welfare shelters during disasters or other emergencies affecting the
public health and welfare. The board shall grant the use of school building, grounds,
and equipment to public agencies, including the American Red Cross, and Registrar
of Voters, and shall cooperate in furnishing and maintaining such services as it deems
necessary to meet community needs.
(el 0450 - Comprehensive Safety Plan)
(cf 3516 - Emergencies and Disaster Preparedness Plan)
9. A ceremony, patriotic celebration, or related educational assembly conducted by a
veterans' organization
•
•
Attachment No. 1 Exhibits Exhibit B
•
•
AR 1330(c)
USE OF SCHOOL FACILITIES (continued)
A veterans' organization means the American Legion, Veterans of Foreign Wars,
Disabled American Veterans, United Spanish War Veterans, Grand Army of the
Republic, or other duly recognized organization of honorably discharged soldiers,
sailors, or marines of the United States, or any of their territories. (Military and
Veterans Code l 800)
10. Other purposes deemed appropriate by the Board of Trustees
The district may grant the use of school facilities on those days on which the public school is
closed, provided school personnel are available to grant access and secure the facility upon
completion of the event. (Education Code 37220)
(cf. 6115 - Ceremonies and Observances)
Restrictions
School facilities or grounds shall not be used for any of the following activities:
1. Any use by an individual or group for the commission of any crime or any act
prohibited by law
2. Any use which is inconsistent with the use of the school facility for school purposes
or which interferes with the regular conduct of school or school work
3. Any use which involves the possession, consumption, or sale of alcoholic beverages
or any restricted substances, including tobacco use, on school property. Smoking is
prohibited on all district properties
(cf. 3513.3 - Tobacco -Free Schools)
4. Any use of facilities, MPB's, Center(s), or grounds, for professional carnivals
5. The use of any "rebounding devices," including, but not limited to, Astro Jumps, and
attractions with jumping areas and trampolines.
6. Any use of facilities for car washes must strictly adhere to applicable City and County
guidelines, and board approved Resolution No. 3526, "Enforcement of a Storm Water
Management Plan, Pursuant to the Small Municipal Separate Storm Sewer System
Permit Program, July 23, 2006," which ensures the district is in compliance with the
Clean Water Act.
7. See AR 1330.1 for additional restrictions on artificial turf field use.
Attachment No. 1 Exhibits Exhibit B
AR 1330(d)
USE OF SCHOOL FACILITIES (continued)
8. Dogs/animals of any kind are prohibited, with the exception of guide, signal or
service dogs as defined in the California Civil Code.
9. Only Sweetwater Union High School District employees are to have possession of
keys, gaining access to school property.
The district may exclude certain school facilities from non -school use for safety or security
reasons.
Terms of Agreement
Once an event is scheduled, the applicant has signed the agreement, and the district has
approved the agreement, neither party can modify the agreement without written consent by
the other party.
The applicant must agree to specific conditions in its use of the district's facilities. Some of
these terms apply to all facilities and some terms are limited to specific types of facilities.
A district employee must be on duty whenever a building facility is in use, and will be in
charge of the facility. A district employee must unlock and lock gates for field use.
Any juvenile organization or group seeking use of school premises must have a responsible
adult sponsor to sign the application, and said sponsor must be present at all times.
If no district employee is available to supervise use of the building facility or open gates on a
weekend or holiday, or other day when the school is closed, the district reserves the right to
deny use of facility.
Applicants must agree to abide by guidelines that the district provides in connection with the
use of various types of facilities.
Sites may not approve Facility Use Agreements for more than one year. Specific agreements
with teams and multi -year agreements shall be approved by the Assistant Superintendent.
Cafeterias
Applicants requesting use of cafeteria kitchen must have district food service personnel to
supervise the activity. The applicant shall responsible for all food service fees.
•
•
Attachment No. 1 Exhibits Exhibit B
AR 1330(e)
USE OF SCHOOL FACILITIES (continued)
MPB(s) and the Center(s)
To protect the safety of patrons and equipment, the district may require applicants to provide
certain personnel, including but not limited to, light and sound technicians, backstage crew,
house manager, ushers, ticket takers and security, subject to the following requirements:
a. The district will determine the number and types of personnel necessary for each event.
b. Applicants cannot use their own personnel for an event unless they obtain written
permission from the district. Such personnel will be under the general jurisdiction of
the responsible district employee.
c. Violation of any house rules or regulations may result in the immediate termination of
any Facility Use Agreement and may deny the applicant or group further use of the
facility.
The Center(s)
The manager of the Center(s), or his/her designee, shall be on duty whenever the Center(s)
is/are used. If at any time the uses of the premises are illegal, unsafe or may cause damage to
any district equipment, the applicant shall either cease or desist from continuing such
objectionable activity, or surrender the premises forthwith to district designee upon demand.
The Performing Arts Center Facility Use Agreement contains further terms and conditions
with which applicants must also agree to comply.
Scheduling Events at the Center(s)
Once a year, the manager of the Center(s) will conduct a master plan scheduling meeting in
order to schedule the dates and times for all major building usage by district users, city
events, and community events.
Fees and Costs
Applicants shall provide full payment for all service fees and costs associated with
presentation of event at time of application, and pay all royalties payable to writers, directors
and choreographers. If a Security Deposit is charged, it shall be in the form of a check,
separate from facility use fees.
•
Attachment No. 1 Exhibits Exhibit B
AR 1330(f)
USE OF SCHOOL FACILITIES (continued)
The type of facility and purpose of use will determine the fees that the district will impose.
Specifically, use of facilities will fall into one of three categories based on the following
terms: Free Use Activities, Direct Cost Activities, and Fair Rental Activities.
Any event(s) which require custodian/cafeteria coverage on a district holiday will be charged
at 2 1/2 times the stated fee per hour, with a minimum of two hours.
For entities outside the community served by the Sweetwater District, direct costs shall be
negotiated through the planning department for individual events.
The district reserves the right to increase fees at any time, based on the utility rate changes
within San Diego County.
1. Free Use Activities
The Waiver of Use (Rental) and/or Custodial/Cafeteria (Personnel) Service Fees,
Form No. 6903, shall be completed by the group/requestor, and signed by the site,
and must be approved by the superintendent or his designee, when waiving fees. See
the planning website for Form No. 6903.
a. Activities/Groups in this Category:
i. Parent -Teacher -Student associations, and school/community advisory
councils, school involved functions
b. Use Rental Fees: None
c. Custodial Fees: None, unless groups prefer to use facilities at a time when
custodians must work outside the regular work schedule. If services are
required outside of the regularly scheduled work day, the district may charge a
fee equal to the direct cost for those services. Custodial fees charged arc
deposited into the sites ASB Fund.
2. Direct Cost Activities
a. Activities/Groups in this Category:
i. Activities that promote youth and school interests or that are organized for
the benefit of youths, ie: Girl Scouts, Boy Scouts, Camp Fire, Inc.,
regardless of religious denomination or affiliation.
•
•
Attachment No. 1 Exhibits Exhibit B
AR 1330(g)
USE OF SCHOOL FACILITIES (continued)
ii. Formal groups that promote any/all youth athletics, including but not
limited to: youth soccer, baseball, football teams, YMCA, YWCA, and
City/County recreation departments.
iii. Activities other than those specified for "free use" or "fair rental value"
shall be charged fees at a rate consistent with the direct cost incurred by
the district, such as: religious services, charitable fund raising activities
(benefiting public), charitable fund raising activities (benefiting district's
schools), or for benefit of non-profit, non-sectarian, non -partisan charitable
organizations that are properly chartered by or licensed by state or federal
law.
iv. School sites may accept additional materials over and above the regular fee
schedule, to assist in the maintenance and enhancement of athletic
fields/facilities, ie: seed, sod, fertilizer.
v. Other activities by non-profit entities that do not meet the definition of
"Free Use Activities."
vi. Activities by public agencies, unless the district has entered into a joint
powers agreement with local public agencies.
b. Use Rental Fees: The district will charge for its direct costs in accordance
with the Schedule of Fees.
c. Custodial Fees: Negotiated by school site ASB Advisor up to the amount in
the Facility Use Fee Schedule. Any custodial fees charged are deposited into
the sites ASB Fund.
3. Fair Rental Value Activities
a. Activities/Groups in this Category:
i. Fund-raising, entertainment or meetings/activities for which admission will
be charged or contributions will be solicited for non -charitable purposes,
or not expended for the welfare of the students of the district.
ii. Anytime an admission fee is charged or contributions are solicited for
profit making instructional/educational programs.
•
Attachment No. 1 Exhibits Exhibit B
AR 1330(h)
USE OF SCHOOL FACILITIES (continued)
b. Use Rental Fees: The district will charge for the Fair Rental Value of the
facility in accordance with the Schedule of Fees. Fair Rental Value includes
directs costs, plus the amortized costs of the facilities or grounds used for the
duration of the activity.
c. Custodial Fees: Negotiated by school site ASB Advisor up to the amount in
the Facility Use Fee Schedule. Any custodial fees charged are deposited into
the sites ASB Fund.
4. Waiver of Fees
The district, at its sole discretion, may elect to waive user fees where there is a compelling
benefit to the district and/or community. Any waiver of fees must be approved by the
superintendent or his designee. A $500 refundable security deposit is required of all groups
requesting a waiver, and retained if the facility is Left in an unclean/damaged condition. The
Security Deposit shall be in the form of a check, separate from facility use fees and will be
placed in the ASB Fund. Facility Use Fees will be placed on the Monthly Principals Report,
where custodial fees are deducted. Examples of activities that may be considered for such a
waiver would be:
a. Fund raising event for the benefit of a district or community charity
Note: Generally, non-profit sports leagues shall not be considered for such waivers,
ie: AYSO, Pop Warner, youth football leagues. Any youth organization that consists
of 85% students residing within district boundaries will be eligible for 75% discount
of stated fees, along with a $500 refundable security deposit. District will require
verification of resident students with a Team Roster.
b. Political events
Insurance, Damage and Liability
District users will not be required to provide proof of insurance, for district -related,
sponsored events.
Groups, organizations, or persons using school facilities or grounds shall be liable for any
property damages caused by the activity. The Board may charge the amount necessary to
repair the damages and may deny the group further use of school facilities or grounds.
Any group or organization using school facilities or grounds shall be liable for any injuries
resulting from its negligence during the use of district facilities or grounds. Prior to approval
Attachment No. 1 Exhibits Exhibit B
•
•
AR 1330(i)
USE OF SCHOOL FACILITIES (continued)
of the Facility Use Application, the group shall bear the cost of insuring against this risk and
defending itself against claims arising from this risk. (Education Code 38134)
The certificate of insurance must include the insurance company's policy endorsement of
comprehensive general liability (broad form) insurance, occurrence basis (combined single
limit, personal injury, bodily injury, and property damage), with following minimum
requirements:
1. One million dollars ($1.000,000) for each occurrence for "contact sports" activities
involving: Badminton, Baseball, Basketball, Cheerleading, Field Hockey, all forms
of Football, Golf, Gymnastics, Handball, Lacrosse, all forms of Martial Arts,
Racquetball, Roller Hockey, Rugby, Soccer, Swimming, Tennis, Track, Volleyball,
Water Polo, Weight Lifting and Wrestling
These "contact sports" are subject to change and/or additions at any time, with the
discretion of the Director of Planning and Construction.
2. Fireworks - One million dollars ($1,000,000).
3. One million dollars ($1,000,000) for "non -contact" sporting events: meetings,
seminars, workshops, religious services, and live performances.
The Certificate of Insurance must name the district as an "additional insured" and be signed
by an authorized officer of the insurance company.
Persons or organizations applying for the use of school facilities or grounds shall sign the
Hold Harmless Statement indicating waiver to any claims against the district.
Damages Not Covered
The following shall apply when damage occurring to school property is not covered undcr
the provisions of the certificate of insurance and the policy endorsement:
1. Applicant, individually and/or jointly with the organization group and/or club, agrees
to be responsible for all liabilities and claims arising out of the groups own
negligence and that the applicant's liability for injuries and property damage, shall be
primary before any coverage of the district.
2. Applicant shall be invoiced for an amount necessary to repay the damage.
Attachment No. 1 Exhibits Exhibit B
AR 1330(j)
USE OF SCHOOL FACILITIES (continued)
3. Applicant's failure to pay said damages shall constitute sufficient cause for the district
to take whatever action the district considers appropriate against the applicant.
4. Such action may include, but is not limited to, immediate cancellation of the
application and disapproval of future applications to use school facilities and grounds.
Field Conditions
Fields will be inspected by a designated person at each school site, preferably an Athletic
Director or ASB Advisor, on a monthly basis, in order to monitor a fields' improvement or
deterioration.
Each field will be assigned a condition, as defined below, in order to set up field assignments
for students, as well as outside groups requesting facility use.
Should a field fall into the "fair" category, it may be closed to outside group(s) for one to
three months in order to rest and recover. During this time period, it is the responsibility of
the gardener to re -seed, fertilize and aerate the fields. Funding for renovating fields shall be
provided for by Maintenance, by completing a Maintenance Work Order.
xaellent
Approximately O-5%/0 Turf Damag
• No patchy areas. !an looks healthy.
• Can sustain current allocations of play vvith little to no signs of wear.
• Staff wilt continue to monitor monthly,
• it renditions change, field will be dowrgraded to Good.
ood Approximately 6-1 0/0 Turf Damag
• Overall turf area looks wealthy.
• Sans of wear but an sustain current aI ccation.
• Few to minor wear spots around the coal areas and oat fields
• Reed le move goals and re -stripe fie de, or rotate playing areas
• Fedluete monthly.
• f( coocitions persist, dowr-arade to fair
Approximately 16-32% Turf Damag-
• I urf is showing significant signs of weak`. Some turt teas arc now dirt.
• Ti0-;lay notice to discontinue all play.
• Usage is limited to 17 R1,1C7 order, `or outside requests.
• Will be closet to renovation as needed to restore.
Approximately 33-100% Turf Damag-
`✓V'l 'e clices. tai re nri`'atinn. Closure cou'id ee cc IOnoer than the rircvIr.O rcasor:.
Attachment No. 1 Exhibits Exhibit B
AR 1330(k)
USE OF SCHOOL FACILITIES (continued)
Portable Restrooms
Portable restrooms may be placed on the outskirts of a field, with school site approval.
School personnel have authority on exact placement. The restroom must be staked or
chained to the fence, to prevent tippage.
It is the responsibility of the outside user(s) to maintain the restrooms in a clean condition,
and must be serviced at a minimum of once per week, for health and safety of students and
the public at large. Failure to maintain the restrooms may jeopardize the continuance of the
team(s) using school facilities for future athletic events.
Youth Sports Council
The district works closely with the Youth Sports Council (YSC), a division of the City of
Chula Vista, Parks and Recreation Department, to ensure fair allocation of district owned
fields. Teams wishing to use district fields within the City of Chula Vista must receive a
field assignment from the YSC, before applying to the district under this process. The
Director of the YSC will periodically inquire about availability of athletic fields for various
middle and high schools through the planning department and assign teams accordingly. It is
the responsibility of the team captains to contact the school, whose field(s) they wish to use,
to obtain the Application and submit it to the school.
School sites may accept additional materials over and above the regular fee schedule, to
assist in the maintenance and enhancement of athletic fields/facilities, ie: seed, sod,
fertilizer.
Team captains must bring the use permit at the time of each scheduled use. The document
will be controlling, and the determining factor, should a question arise over the right to use a
particular field.
Regulation SWEETWATER UNION HIGH SCHOOL DISTRICT
approved: November 17, 2008 Chula Vista, California
revised: January 25, 2010
Attachment No. 1 Exhibits Exhibit C
Community Relations
ARTIFICIAL TURF
Definitions
AR 1330.1(a)
Artificial turf is a synthetic replacement for natural turf football fields. They are an
expensive asset (track and field cost in 2008 is approximately 2 million dollars) that needs to
be maintained by the sites diligently to obtain maximum performance, wear -ability, and to
maintain warranties.
Please refer to AR 1330 for specific information regarding Facility Use requirements. This
AR intends to address allowed events and specific maintenance procedures only.
Approved Activities
These activities are subject to change and/or additions at any time, with the discretion of the
Director of Planning and Construction.
Baseball/Softball Physical Education
Field Hockey Physical Exercises
Football Rugby
LaCrosse Soccer
Maintenance/service vehicles:
equipped with pneumatic rubber turf tires
Events (see Event Section)
Approved Rotated Activities
Certain activities are allowed, however must be rotated to different turf areas periodically:
Discus Shot Put
Prohibitions
The following objects shall be kept off of the turf:
Carnivals Leaves
Cigarettes Paper
Colored Beverages Sharp Objects
Debris GlassTractor Pulls, Monster Trucks, Dirt Bikes
Fireworks Vehicles (except as noted)
Gum Windblown debris
Heavy vehicles: flat bed trucks,
tractor trailers, and large forklifts
Attachment No. 1 Exhibits Exhibit C
AR 1330.1(b)
ARTIFICIAL TURF (continued)
Under no circumstances should spikes, anchors, supporting columns, etc. be placed directly
on field surface, nor should they be embedded or driven into the artificial turf.
Acceptable Foot Wear
The standard molded plastic cleat, no longer than 2 inches is the preferred athletic shoe for
artificial turf. The use of jagged metal cleats or the new "V" cleat is not recommended.
It is preferred that cleated shoes be cleaned prior to accessing the field. It is recommended
that a "cleat brush" be installed at designated access points to the field, to clean off excess
dirt/mud.
Vehicles on Artificial Turf
Every attempt should be made to minimize vehicle usage on artificial turf surfaces.
District Users:
A layer of 3/4" thick plywood must be placed over a vinyl tarp covering the field, and
especially at all entrance/exit points to the field.
Only vehicles equipped with pneumatic rubber tires should be allowed to circulate directly
on field surfaces.
Turning should be done in a wide radius, and only when the vehicle is in motion.
All vehicles should circulate at slow speeds at all times.
Abrupt and sudden braking should be avoided.
Sudden acceleration and spinning of wheels must be avoided at all times.
All vehicles should be inspected for possible leakage of oil or hydraulic fluids prior to
accessing the fields, as this will damage the artificial turf. Wheels and tires should be free
from mud/dirt.
In order to avoid rutting of the infill and underlying base, vehicles on outdoor saturated fields
is not recommended.
Non -District Personnel are prohibited from using ANY VEHICLES on artificial turf
surfaces.
Note: Emergency vehicles CAN be safely driven on artificial turf, provided they adhere to
the above criteria.
Insurance
As with any use of school facilities, a Certificate of Insurance is required by all non -district
personnel, in the amount of $1 million, and include the insurance company's policy
endorsement of comprehensive general liability (broad form) insurance, occurrence basis
(combined single limit, personal injury, bodily injury, and property damage). The Certificate
Attachment No. 1 Exhibits Exhibit C
AR 1330.1(c)
ARTIFICIAL TURF (continued)
of Insurance must name the District as an "additional insured" and be signed by an
authorized officer of the insurance company.
Fees
A refundable Security Deposit of $500 may be required from users of artificial turf fields.
Please see the planning website for Schedule of Fees. The Security Deposit shall be in the
form of a check, separate from facility use fees.
Events
Light Events, Applied Loads of Less than 40 lbs. psi
Described as:
Graduation ceremonies, small concerts/plays, without any heavy stage settings
PROTECT against possible punctures from sharp objects; chairs and tables; food and
beverages
PREPARATION: Reinforced vinyl tarps covered with one layer of plywood or light -weight
interlocking rigid tiles
Medium Events, Applied Loads Between 40 to 601bs. psi
Described as:
Light vehicle traffic; pick-up trucks, cars. small tractors, small fork lifts
PROTECT against possible punctures from sharp objects, chairs and tables
PREPARATION: Reinforced vinyl tarps covered with one layer of plywood or light -weight
interlocking rigid tiles
Heavy Duty Events, Applied Loads of More Than 60 lbs. psi
Described as:
Events, concerts with heavy stage loads, heavy concentrated loads such as crane outriggers,
support column bases, etc., must be supported on multiple layers of plywood, over a heavy-
duty reinforced vinyl tarp
PROTECT against excessive weight and possible punctures
PREPARATION: Heavy duty reinforced vinyl tarps covered with 2 layers of 3/4" thick
plywood, installed at a staggered pattern.
Plywood Notes
Care should be taken when removing plywood to avoid damaging the artificial turf. Plywood
and vinyl tarps should be cleaned of all debris prior to placement/removal from the field, to
reduce the risk of having wood splinters on the field.
Attachment No. 1 Exhibits Exhibit C
AR 1330.1(d)
ARTIFICIAL TURF (continued)
Maintenance and Care of Artificial Turf
Grooming
Every 4-6 weeks, groom the fields, using the tine portion of the Groomer. In addition, drag
the rake portion of the RT Groomer in 2 right-angled directions, at a maximum of 4 mph.
The spiked wheels will penetrate into the infill to loosen it. Use a small lawn tractor/similar
vehicle with pneumatic turf tires.
Maintaining the Infill
Please see the Maintenance Guidelines brochure, for specific instructions for any areas which
may show excessive wear.
Painted Lines and Markings
Sites are responsible for painting within manufacturer's guidelines to maintain the warranty.
Non -district personnel are prohibited from placing markings on artificial turf.
Grass and Weeds
Use a pre -approved biodegradable weed killer, ie; Round -Up, as it will not discolor the turf.
Using a 3-prong tool, carefully remove any weeds/moss.
Stains
Oil: Use Field Turf Scrub Detergent
Bodily Fluids/Blood/Vomit: Use Field Turf Scrub Cleaner and Conditioner is safe to use,
and is environmentally friendly.
Under no circumstances, should any oxidizing agents, such as bleaching agents, be used on
artificial turf. This will invalidate the warranty.
Gum/Tar/Adhesive Material Removal
Use Field Turf Gum Remover, as it is a biodegradable product. See the Maintenance
Guidelines brochure for detailed instructions on the removal process.
Schools and Warranty Periods
See Planning office for warranties at each school.
Regulation SWEETWATER UNION HIGH SCHOOL DISTRICT
approved: February 23, 2009 Chula Vista, California
Attachment No. 1 Exhibits
GENERAL FACILITIES
(Cafeteria's, Auditorium's, Gymnasium's, Fields)
FACILITY USE FEE SCHEDULE
Exhibit D
FACILITY/AREA
DIRECT
FAIR RENTAL
COMMENTS
COSTS
VALUE
Per Hour
(2 Hr. Min.)
Per Hour
(2 Hr. Min.)
FACILITY USE
ADAPTIVE Building
25.
35.
AUDITORIUM/MUSIC-DRAMA
BLDG, WITHOUT STAGE &
30.
45.
DRESSING ROOMS
AJDITORIUM/MUSIC-DRAMA
BLDNG-STAGE ONLY
35.
50.
AUDITORIUM/MUSIC-DRAMA
BLDNG, WITH STAGE & DRESSING
ROOM
45.
60.
*FOR AIR CONDITIONING ADD:
45.
55.
CAFETERIA W/O KITCHEN
15.
25.
Add $10. per hr-restrooms
CAFETERIA, WITH KITCHEN
(ADD'L. FEE REQ'D FOR
CAFETERIA WORKER)
25.
35.
CARPET CLEANING ALLOWANCE
50.
75.
CLASSROOM
15.
20.
Add $10. per hr-restroorr.s
*FOR AIR CONDITIONING ADD:
30.*
35.*
ATHLETIC FIELDS & COURTS
FIELD ONLY
20.
30.
Plus field lining costs
FIELD W. SHOWER, LOCKER RM
45.
S5.
Plus field lining costs
CONCESSION (ARRANGED WITH
SCHOOL SITE)
GYMNASIUM, WITH/WITTHOUT
BLEACHERS
40.
50.
GYMNASIUM, WITH SCOREBOARD &
BLEACHERS
50.
60.
GYMNASIUM WITH BLEACHERS
SCOREBOARD, SHOWER. & LOCKER
ROOMS
70.
80.
FOR AIR CONDITIONING ADD:
50.
70.
STADIUM ONLY -GRASS FIELDS-
50.
75.
Plus field lining costs
STADIUM W. LIGHTS
100.
125.
Plus field lining costs
ART. TURF FIELDS
100.
125.
Plus field lining costs
ART. TURF SECURITY DEP.
500.
500.
ART. TURF W. LIGHTS
150.
175.
ART. TURF W. LIGHTS, SHOWER &
LOCKER ROOMS
175.
200.
TURF W. LIGHTS, SHOWER, LOCKER
ROOM, PA, TIME CLOCK & SCOREBD
225.
250.
TENNIS COURTS W/0 LIGHTS
(PER COURT)
15.
20.
Add $5 per hr for lights
SWIMMING POOL @
MAR VISTA HIGH SCHOOL
35.
45.
RESTROOM(S) Men + Women
15.
20.
PARKING LOT
25.
35.
*Air Conditioning fees are assessed on non -school hours/days*
***ALL CUSTODIAL FEES ARE CHARGED AT A MINIMUM OF 2 HOURS***
DIRECT COST:
Any religious group, charitable fund raising activities, community
groups, public agencies, (YMCA, Girl/Boy Scouts, City Recreation)
FAIR RENTAL VALUE: Entertainment/fund raising or meetings where admission is charged,
or contributions will be solicited.
WAIVER OF FEES: Any waiver requires $500. Refundable Security Deposit & approval by
the superintendent or his designee.
75% DISCOUNT applies to GRASS FIELDS ONLY. Team Roster must be attached, with 85%
residency.
Form No. 69C4 Rev. 11/14/11
Attachment No. 1 Exhibits
MULTI PURPOSE BUILDINGS
Exhibit D
BONITA VISTA HIGH, CHULA VISTA MIDDLE, EASTLAKE MIDDLE, OLYMPIAN HIGH,
OTAY RANCH HIGH, RANCHO DEL REY MIDDLE, SWEETWATER HIGH
FACILITY USE FEE SCHEDULE
The following charges also include basic stage lighting, PA system,
microphones, CD/cassette players, podium (if available), white
cyclorama (if available), eight -foot tables, chairs, and upright
piano:
LOCATION
DIRECT COSTS
DIRECT COSTS
WEEKLY COSTS
FAIR RENTAL
EA_R RENTAL
WEEKLY RATE
MiniMum
charge
(3 hours)
Add'l. charge
Per hour or
portion, over
3 hours
Six consec.
days times
8 hours
VALUE
b'ALJE
Six consec.
days times 8
hours
Minimum
charge
(3 hours)
Add'1. charge
per hr/portiDI)
over 3 hours
MULTI -PURPOSE
BUILDING
$178.
$60.
$2,615.
$298.
$100.
$4,482.
"GREEN" ROOM
$34.
$12.
$540.
$96.
$16.
$720.
PAv-LION
$34.
$12.
$540.
$96.
$16.
$720.
PAV=LIO't
LIGHTING
$75.
$25.
$1,000.
$100.
$50.
$1,800.
RESCROOM(S)
$32.
$1O.
$49.
$17.
ADDITIONAL EQUIPMENT
BVH
CVM
ELM
OLH
ORH
RDR
SUH
H.S.#14
No
Yes
Ycs
No
Yes
Ycs
Yes
Additional Microphones
$10 per day or S40 per week
No
No
Yes
No
Ycs
Ycs
Ycs
Wireless Microphones
$15 per day or $60 per week
Yes
Ycs
Ycs
Ycs
Ycs
Ycs
No
Piano
$50 per day
No
No
No
No
No
No
No
Acoustic Shell
$50 per day or S200 per week
No
Yes
No
Yes
No
Ycs
No
Choral Risers
$30 per day or S120 per week
No
No
No
No
No
No
Ycs
Orchestra Risers
$10 set up per unit
Yes
No
No
Yes
Ycs
No
Ycs
Separate Dressing Rooms (Boys/Girls)
Included
No
No
Ycs
Ycs
Ycs
No
No
Choir Room
Lg. Classroom Fee
No
No
No
Ycs
Ycs
No
Ycs
Black Box
Included
190
450
400-700
936
934
700
265+
300-500
Maximum Seating for Multi Purpose Bldg.
None
300
700
1,430
700
700
265
Maximum Seating for Pavilion Area
None
Ycs
No
Hospitality Room (frig/sink/window to
Pavilion
*Air Conditioning fees are assessed on non -school days/times*
Carpet cleaning allowance, when food/beverages are present:
Direct Cost: $50. Fair Rental: $75.
DIRECT COST: Any religious services, charitable fund raising activities,
community groups, public agencies.
FAIR RENTAL VALUE: Entertainment/fund raising or meetings where admission
is charged or contributions will be solicited.
WAIVER OF FEES: Any waiver requires $500. Refundable Security Deposit,
and approval by Superintendent or his designee.
FACILITY USE FEES & ADDITIONAL EQUIPMENT FEES .i MONTHLY PRINCIPAL REPORT
CUSTODIAL FEES are deposited into ASB Fund.
DISCOUNTS ARE NOT APPLICABLE ON MULTI PURPOSE BUILDINGS.
Form No. 6904 Rev. 11/14/11
Attachment No. 1 Exhibits Exhibit D
PERFORMING ARTS CENTERS
CHULA VISTA HIGH, EASTLAKE HIGH and SAN YSIDRO HIGH
FACILITY USE FEE SCHEDULE
The following charges include basic stage light hang, PA system,
three microphones, floor or ceiling monitors, CD and cassette
players, podium (if available), cyclorama (if available), three
eight -foot tables, and ten armless chairs:
LOCATION
DIRECT COSTS
Minimara
Charge (three
hours)
DIRECS COSTS
Add' I. Charce
Per hour or
portion
thereof over
three he ar.=_
WEEKLY COSTS
FAIR RENTAL
FAR RENTAL
WEEKLY RATE
Six
cor,oecutivc
days times
eight hours
Six
consecutive
days tame
eight hours
VALUE
VALUE
Minimum
Change
(three hours)
Add' I. charge
Der hour .._
Dcrtien
thereof over
three hours
AU SI TORIJJM/
STAGE/
DRESS_NG ROOII
$300.
$75.
$3,150.
$400.
$120.
$5,400.
RESTROOM(S)
$32.
$10.
$49.
$17.
ADDITIONAL EQUIPMENT
CVH
ELH
SYH
Yes
Yes
Yes
Additional Microphones
$10 per day or $40 per week
Ycs
Yes
Yes
Wireless Microphones
S I5 per day or S60 per week
No
Ycs
Yes
Piano
S90 per day
No
Yes
Yes
Acoustic Shell
S50 per day or S200 per week
No
Ycs
Ycs
Choral Riscrs
S30 per day or $120 per wcck
No
Yes
Yes
Orchestra Risers
$10 sct up per unit
No
Yes
Yes
Open Orchestra Pit
Ycs
Ycs
Yes
Separate Dressing Rooms (Boys/Girls)
Included
Ycs
Yes
Ycs
Choir Room
Lg. Classroom Fee
Yes
No
Ycs
Mariachi Room
Ycs
Yes
Ycs
Band Room
Lg. Classroom Fee
No
Yes
Ycs
Black Box
Included
Ycs
Ycs
Ycs
Control Room
Included
695
436
400
Maximum Seating for Performing Arts Center
600
No
No
Maximum Seating for Pavilion Arca
Yes
No
No
Hospitality Room (frig, sink, window to Pavilion
*Air Conditioning fees are
Carpet cleaning allowance, when food/beverages are present:
Direct Cost: $50. Fair Rental: $75.
assessed on non -school days/times*
DIRECT COST: Any religious services, charitable fund raising activities,
community groups, public agencies.
FAIR RENTAL VALUE: Entertainment/fund raising or meetings where admission
is charged or contributions will be solicited.
WAIVER OF FEES: Any waiver requires $500. Refundable Security Deposit,
and approval by Superintendent or his designee.
FACILITY USE FEES & ADDITIONAL EQUIPMENT FEES -. MONTHLY PRINCIPAL REPORT
CUSTODIAL FEES are deposited into ASB Fund.
DISCOUNTS ARE NOT APPLICABLE ON PERFORMING ARTS CENTERS.
Porm No. 6904 Rev. 11/14/11
III SWEE WATER
UNION HIGH SCHOOL DISTRICT
•
Attachment No. 1 Exhibits
1130 Fifth Avenue • Chula Vista, CA 91911-2896
(619) 691-5553 • FAX (619) 420-0339
Exhibit D
CAFETERIA/CUSTODIAL/THEATRE TECHNICIAN PERSONNEL FEES
Cafeteria
Custodial
Theatre
Service
Service
Technician
Regular Time (under 40 hr work week)
$26.
$29.
S24.
Overtime (over 40 hr work week)
$39.
$44.
$36.
District Holiday
$65.
$72.
$60.
NOTE: Union bylaws require personnel to be paid at a 2 hour minimum for services.
Regular Time: The district will charge for direct costs that it incurs
for supplies, utilities, janitorial services of other district employees,
and salaries paid when the activity does not require district employees to
work outside of their regularly scheduled work day, or causes the
employment of additional personnel for the activity authorized.
Applicants shall be required to pay the following amounts per hour, per
employee for the duration of the activity, with a minimum of 2 hours.
Overtime: When the activity requires district employees to work outside
of their regularly scheduled work day, overtime charges will apply. An
employee who is required to work on a day on which that employee is not
normally scheduled, will receive pay for a minimum of two hours,
regardless of hours actually worked. Applicants shall be required to pay
the following amounts per hour, per employee for the duration of the
activity, with a minimum of 2 hours.
District Holidays:
For any event(s) which requires custodian/cafeteria coverage on a district
holiday, the charge will be paid at 2 1-z times the stated salaries, per
hour, with a minimum of 2 hours.
NOTE: These fees are based on the 2007/2008 Salary Schedule, plus a ten
percent allowance for annual salary adjustments, for the term of this
regulation.
WAIVER OF FEES: Any waiver requires $500 Refundable Security Deposit, and
approval by Superintendent or his designee.
Form No. E904 Rev. 11/14/11
Attachment No. 1 Exhibits
GENERAL FACILITIES
(Cafeteria's, Auditorium's, Gymnasium's, Fields)
FACILITY USE FEE SCHEDULE
Exhibit D
FACILITY/AREA
DIRECT
FAIR RENTAL
COMMENTS
COSTS
VALUE
Per Hour
(2 Hr. Min.)
Per Hour
(2 Hr. Min.)
FACILITY USE
ACAPTIVE Building
25.
35.
AUDITORIUM/MUSIC-DRAMA
BLDG, WITHOUT STAGE &
30.
45.
DRESSING ROOMS
AUDITORIUM/MUSIC-DRAMA
BLDNG-STAGE ONLY
35.
50.
AUDITORIUM/MUSIC-DRAMA
BLDNG, WITH STAGE & DRESSING
ROOM
45.
60.
*FOR AIR CONDITIONING ADD:
45.
55.
CAFETERIA W/0 KITCHEN
15.
25.
Add $10. per hr-restrooms
CAFETERIA, WITH KITCIIEN
(ADD'I. FEE REQ'D FOR
CAFETERIA WORKER)
25.
35.
CARPET CLEANING ALLOWANCE
50.
75.
CLASSROOM
15.
20.
Add $10. per hr-restrooms
*FOR AIR CONDITIONING ADD:
30.*
35.*
ATHLETIC FIELDS & COURTS
FIELD ONLY
20.
30.
Plus field lining costs
FIELD W. SHOWER, LOCKER RM
45.
55.
Plus field lining costs
CONCESSION (ARRANGED WITH
SCHOOL SITE)
GYMNASIUM, WITH/WITHOUT
BLEACHERS
40.
50.
GYMNASIUM, WITH SCOREBOARD &
BLEACHERS
50.
6C.
GYMNASIUM_ WITH BLEACHERS
SCOREBOARD, SHOWER & LOCKER
ROOMS
70.
80.
FOR AIR CONDITIONING ADD:
50.
70.
STADIUM ONLY -GRASS FIELDS-
50.
75.
Plus field lining costs
STADIUM W. LIGHTS
100.
125.
Plus field lining costs
ART. TURF FIELDS
100.
125.
Plus field lining costs
ART. TURF SECURITY DEP.
500.
500.
ART. TURF W. LIGIITS
150.
175.
ART. TURF W. LIGHTS, SHOWER &
LOCKER ROOMS
175.
200.
TURF W. LIGHTS, SHOWER, LOCKER
ROOM, PA, TIME CLOCK & SCOREBD
225.
250.
TENNIS COURTS W/0 LIGHTS
(PER COURT)
15.
20.
Add $5 per hr for lights
SWIMMING POOL @
MAR VISTA HIGH SCHOOL
35.
45.
RESTROOM(S) Men + Women
15.
20.
PARKING LOT
25.
35.
*Air Conditioning fees are assessed on non -school hours/days*
***ALL CUSTODIAL FEES ARE CHARGED AT A MINIMUM OF 2 HOURS***
DIRECT COST: Any religious group, charitable fund raising activities, community
groups, puhlic agencies, (YMCA, Girl/Boy Scouts, City Recreation)
FAIR RENTAL VALUE: Entertainment/fund raising or meetings where admission is charged,
or contributions will be solicited.
WAIVER OF FEES: Any waiver requires $500. Refundable Security Deposit & approval by
the superintendent or his designee.
75% DISCOUNT applies to GRASS FIELDS ONLY. Team Roster must be attached, with 85%
5orm No. C904 Rev. 11/14/11
residency.
Attachment No. 1 Exhibits
MULTI PURPOSE BUILDINGS
Exhibit D
BONITA VISTA HIGH, CHULA VISTA MIDDLE, EASTLAKE MIDDLE, OLYMPIAN HIGH,
OTAY RANCH HIGH, RANCHO DEL REY MIDDLE, SWEETWATER HIGH
FACILITY USE FEE SCHEDULE
The following charges also include basic stage lighting, PA system,
microphones, CD/cassette players, podium (if available), white
cyclorama (if available), eight -foot tables, chairs, and upright
piano:
LOCATION
DIRECT COSTS
DIRECT COSTS
WEEKLY COSTS
FAIR RENTAL
FAIR RENTAL
WEEKLY RATE
Minimum
charge
(3 hours)
Add' 1. charge
Fur hour or
portion, over
3 hours
Six consec.
days times
8 hours
VALUE
VALUE
Si. x .:onscc.
days times 8
hours
Minimum
charge
(3 hours)
Add' 1. charge
per hr/portion
over 3 hours
MULtI- URPOSE
BUILDING
$178.
$60.
$2,615.
$298.
$100.
$4,482.
"GREEN" ROOM
$34.
$12.
$540.
$46.
$16.
$720.
PAVILION
$34.
$12.
$540.
$46.
$16.
$720.
PAVILION
LIGHTING
$75.
$25.
$1,000.
$100.
$50.
$1,800.
RESTROOM(S)
$32.
$10.
$49.
$17.
ADDITIONAL EQUIPMENT
BVH
CVM
ELM
OLH
ORH
RDR
SUH
H.S. #14
No
Ycs
Yes
No
Yes
Yes
Yes
Additional Microphones
$10 per day or $40 per week
No
No
Yes
No
Yes
Yes
Ycs
Wireless Microphones
$15 per day or $60 per week
Yes
Ycs
Ycs
Yes
Yes
Yes
No
Piano
$50 per day
No
No
No
No
No
No
No
Acoustic Shell
$50 per day or $200 per week
No
Yes
No
Yes
No
Yes
No
Choral Risers
$30 per day or $120 per week
No
No
No
No
No
No
Yes
Orchestra Risers
$10 set up per unit
Yes
No
No
Yes
Yes
No
Yes
Separate Dressing Rooms (Boys/Girls)
Included
No
No
Yes
Ycs
Yes
No
No
Choir Room
I,g. Classroom Fee
No
No
No
Ycs
Yes
No
Yes
Black Box
Included
190
450
400-700
936
934
700
265+
300-500
Maximum Seating for Multi Purpose Bldg.
None
300
700
1,430
700
700
265
Maximum Seating for Pavilion Arca
None
Yes
No
Hospitality Room (frig/sink/window to
Pavilion
*Air Conditioning fees are assessed on non -school days/times*
Carpet cleaning allowance, when food/beverages are present:
Direct Cost: $50. Fair Rental: $75.
DIRECT COST: Any religious services, charitable fund raising activities,
community groups, public agencies.
FAIR RENTAL VALUE: Entertainment/fund raising or meetings where admission
is charged or contributions will be solicited.
WAIVER OF FEES: Any waiver requires $500. Refundable Security Deposit,
and approval by Superintendent or his designee.
FACILITY USE FEES & ADDITIONAL EQUIPMENT FEES — MONTHLY PRINCIPAL REPORT
CUSTODIAL FEES are deposited into ASB Fund.
DISCOUNTS ARE NOT APPLICABLE ON MULTI PURPOSE BUILDINGS.
Form No. 6904 Rev. 11/14/11
Attachment No. 1 Exhibits
Exhibit D
PERFORMING ARTS CENTERS
CHULA VISTA HIGH, EASTLAKE HIGH and SAN YSIDRO HIGH
FACILITY USE FEE SCHEDULE
The following charges include basic stage light hang, PA system,
three microphones, floor or ceiling monitors, CD and cassette
players, podium (if available), cyclorama (if available), three
eight -foot tables, and ten armless chairs:
LOCATION
TIRECT COSTS
Mini:Rum
Charge (three
_hours)
DIRECT COSTS
Add' 1. Circe
Per hour or
portion
thereof over
three hours
WEEKLY COSTS
FAIR RENTAL
FAIR RENTAL
WEEKLY RATE
Six
consecut=ve
days times
eight hours
Six
consecuteve
days time
eight hours
VALUE
VALUE
Minimum
Charge
(three hours)
Add'_. charge
per 'hour or
portion
_-hereof over
three hours
AU01 TO RIUM/
STAGE/
DRESSING ROOM
$300.
$75.
$3,150.
$400.
$120.
$5,40C.
RESTROOM(S)
$32.
$10.
$49.
$17.
DDITIONAL EQUIPMENT
CVH
ELH
SYH
Yes
Yes
Yes
Additional Microphones
$10 per day or $40 per week
Ycs
Ycs
Yes
Wireless Microphones
$15 per day or $60 per week
No
Ycs
Ycs
Piano
$90 per day
No
Yes
Yes
Acoustic Shell
$50 per day or $200 per week
No
Ycs
Yes
Choral Risers
S30 per day or $120 per week
No
Yes
Yes
Orchestra Risers
S 10 set up per unit
No
Yes
Yes
Open Orchestra Pit
Yes
Ycs
Yes
Separate Dressing Rooms (Boys/Girls)
Included
Ycs
Yes
Ycs
Choir Room
Lg. Classroom Fee
Ycs
No
Yes
Mariachi Room
Yes
Yes
Ycs
Band Room
Lg. Classroom Fee
No
Yes
Ycs
Black Box
Included
Yes
Yes
Ycs
Control Room
Included
695
436
400
Maximum Seating for Performing Arts Center
600
No
No
Maximum Seating for Pavilion Area
Yes
No
No
Hospitality Room (frig, sink, window to Pavilion
*Air Conditioning fees are
Carpet cleaning allowance,
Direct Cost: $50.
assessed on non -school days/times*
when food/beverages are present:
Fair Rental: $75.
DIRECT COST: Any religious services, charitable fund raising activities,
community groups, public agencies.
FAIR RENTAL VALUE: Entertainment/fund raising or meetings where admission
is charged or contributions will be solicited.
WAIVER OF FEES: Any waiver requires $500. Refundable Security Deposit,
and approval by Superintendent or his designee.
FACILITY USE FEES & ADDITIONAL EQUIPMENT FEES — MONTHLY PRINCIPAL REPORT
CUSTODIAL FEES are deposited into ASB Fund.
DISCOUNTS ARE NOT APPLICABLE ON PERFORMING ARTS CENTERS.
Form No. 6904 Rev. 11/14/11
SWEEIWATER
UNION HIGH SCHOOL DISTRICT
Attachment No. 1 Exhibits
1130 Fifth Avenue • Chula Vista, CA 91911-2896
(619) 691-5553 • FAX (619) 420-0339
Exhibit D
CAFETERIA/CUSTODIAL/THEATRE TECHNICIAN PERSONNEL FEES
Cafeteria
Custodial
Theatre
Service
Service
Technician
Regular Time (under 40 hr work week)
$26.
$29.
$24.
Overtime (over 40 hr work week)
$39.
$44.
$36.
District Holiday
$65.
$72.
$60.
Unior. bylaws require personnel to be paid at a 2 hour minimum for services.
Regular Time: The district will charge for direct costs that it incurs
for supplies, utilities, janitorial services of other district employees,
and salaries paid when the activity does not require district employees to
work outside of their regularly scheduled work day, or causes the
employment of additional personnel for the activity authorized.
Applicants shall be required to pay the following amounts per hour, per
employee for the duration of the activity, with a minimum of 2 hours.
Overtime: When the activity requires district employees to work outside
of their regularly scheduled work day, overtime charges will apply. An
employee who is required to work on a day on which that employee is not
normally scheduled, will receive pay for a minimum of two hours,
regardless of hours actually worked. Applicants shall be required to pay
the following amounts per hour, per employee for the duration of the
activity, with a minimum of 2 hours.
District Holidays:
For any event(s) which requires custodian/cafeteria coverage on a district
holiday, the charge will be paid at 2 times the stated salaries, per
hour, with a minimum of 2 hours.
NOTE: These fees are based on the 2007/2008 Salary Schedule, plus a ten
percent allowance for annual salary adjustments, for the term of this
regulation.
WAIVER OF FEES: Any waiver requires $500 Refundable Security Deposit, and
approval by Superintendent or his designee.
Form No. 6904 Rev. 11/14/11
SWEEIWATER
UNION HIGH SCHOOL DISTRICT
Attachment No. 1 Exhibits
1130 Fifth Avenue • Chula Vista, CA 91911-2896
(619) 691-5553 • FAX (619) 420-0339
FACILITY CAPACITY
GYMNAS IUMS
Exhibit D
Bonita Vista High
1,400
Castle Park High
1,353
Chula Vista High
1,513
Eastlake High
2,316
Hilltop High
1,450
Mar Vista High
2,217
Old Gym: 1,345
Montgomery High
2,000
Olympian High
1,890
Otay Ranch High
1,890
Palomar High
No Gym
San Ysidro High
1,890
Southwest High
2,000
Sweetwater High
2,217
FACILITY CAPACITY
CHULA VISTA COMMUNITY CENTER
AT
CHULA VISTA HIGH SCHOOL
Dance Room
86
Game/Meeting Room
86
Gymnasium
400
Form No. 6904 Rev. 11/14/11
SWEE1WATER
UNION HIGH SCHOOL DISTRICT
Attachment No. 1 Exhibits
1130 Fifth Avenue • Chula Vista, CA 91911-2896
(619) 691-5553 • FAX (619) 420-0339
FACILITY CAPACITY
GYMNASIUMS
Exhibit D
Bonita Vista High
1,400
Castle Park High
1,353
Chula Vista High
1,513
Eastlake High
2,316
Hilltop High
1,450
Mar Vista High
2,217
Old Gym: 1,345
Montgomery High
2,000
Olympian High
1,890
Otay Ranch High
1,890
Palomar High
No Gym
San Ysidro High
1,890
Southwest High
2,000
Sweetwater High
2,217
FACILITY CAPACITY
CHULA VISTA COMMUNITY CENTER
AT
CHULA VISTA HIGH SCHOOL
Dance Room
86
Game/Meeting Room
86
Gymnasium
400
Form No. 6904 Rev. 11/14/11
Su��ts � WA TER
Attachment No. 1 Exhibits
SWEETWATER UNION HIGH SCHOOL DISTRICT
ADMINISTRATION CENTER
1130 Fifth Avenue
Chula Vista, California 91911-2896
(619) 691-5553
Exhibit E
BP 1330(a)
AR 1330(a) •
APPLICATION AND PERMIT FOR USE OF SCHOOL FACILITIES AND GROUNDS
ANY PERSON APPLYING FOR THE. USE OF SCHOOL PROPERTY ON BEHALF OF ANY SOCIETY, GROUP, OR ORGANIZATION SHALL
BE A MEMBER OF THE APPLICANT GROUND AND, UNLESS HE OR SHE IS AN OFFICER OF THE GROUP, MUST PRESENT WRITTEN
AUTHORIZATION FROM THE APPLICANT GROUP TO MAKE THE APPLICATION. THIS STATEMENT OF INFORMATION MAY
CONTINUE IN EFFECT FOR THE PERIOD OF ONE YEAR FROM THE. DATE OF TIIE WRITTEN AUTHORIZATION. APPLICATIONS
FOR USE OP SCHOOL FACILITIES BY EMPLOYEE ORGANIZATIONS ARE SUBJECT TO THE CONDITIONS AND TERMS STATED IN
NEGOTIATED COLLECTIVE BARGAINING AGREEMENTS AND RIGIITS GRANTED ACCORDING TO GOVERNMENT CODE SECTION
3543.1(b) RIGHT OF EMPLOYEE ORGANIZATIONS TO USE INSTITUTIONAL FACILITIES.
I , acting on my behalf, or acting as the duly tpialifled and
(NAME OF APPLICANT)
authorized officer of hereby apply for permission to use
(NAME OF SCHOOL FACILITY)
TYPE OF FACILITY CLASSROOM AUDITORIUM PRACTICE FIELD LOCKER ROOM
(CIRCLE ONE:) CAFETERIA w/o KITCHEN OUTDOOR COURTS BASEBALL. FIELD PARKING LOT
CAFETERIA/KITCHEN FOOTBALL STADIUM GYMNASIUM OTHER
ARTIFICIAL TURF FIELDS
NUMBER OF EACH TYPE NEEDED
DATE(S) NEEDED FROM
TO DAY(S) OF WEEK
BEGINNING SET-UP TIME NEEDED: (AM/PMM EVENT START TIME: (AM/PM)
EVENT END TIME: LAM/PM) END CLEAN UP TIME: (AM/PM
(CIRCLE MORNING, BEFORE SCHOOL AFTERNOON, AFTER SCHOOL WEEKEND
ONE:). MORNING, DURING SCI IOOL EVENING, DIJRING CUSTODIAL. SHIFT HOLIDAYS
AFTERNOON, DURING SCHOOL EVENING, AFTER CUSTODIAL SHTPT SCHOOL VACATION
NATURE OR TYPE OF USE
NAME OF SPEAKER
Number of persons expected to attend Admission Charge: Yes No: Admission fey: $
Participation Charge Yes No: Participation Fee: $
TERMS: ALL FEES FOR USE OF SCHOOL FACILITIES AND GROUNDS ARE DUE UPON SUBMISSION OF THIS APPLICATION
AND ARE PAYABLE TO THE SWEETWATER UNION HIGH SCHOOL DISTRICT.
USE (RENTAL) FEE: $
CUSTODIAL/CAFETERIA (PERSONNEL) SERVICE FEE: $
1, THE UNDERSIGNED APPLICANT, HEREBY ACKNOWLEDGE RECEIPT OF THIS APPLICATION AND INCORPORATED CONDITIONS
AND RULES GOVERNING THF. USE OP SCHOOL FACILITIES AND GROUNDS, AND AGREE TO COMPLY WITH ALL PROVISIONS AS
SET FORTH IN THE APPLICATION AND INCORPORATED CONDITIONS AND RULES GOVERNING TIIE USE OP SCHOOL FACILITIES
AND GROUNDS. APPLICANT FURTHER ACKNOWLEDGES THAT ANY VIOLATION OF SAID APPLICATION .AND CONDITIONS AND
RULES SHALL CONSTITUTE SUFFICIENT CAUSE FOR THE DISTRICT TO TAKE WILVTEVER ACTION THE DISTRICT CONSIDERS
APPROPRIATE AGAINST THE APPLICANT. SUCH ACTION MAY INCLUDE, BUT IS NOT LIMITED To, IMMEDIATE CANCELLATION OF
TIIE APPLICATION AND DISAPPROVAL OF FUTURE APPLICATIONS TO USE SCHOOL FACILITIES AND GROUNDS.
DO NOT CONSIDER THIS REQUEST CONFIRMED UNTIL YOU RECEIVE A SIGNED, APPROVED COPY
(SIGNATURE Oh APPLICANT)
(OFFICIAL TITI.F) (DATE)
(ADDRESS) (TELEPLIONE NUMBER)
Form No. 6900 Rev. 1 /25 /1i) Distribution: WHIT! 1 - District Planning/Facilities PINK - Retained by School Site
Page 1 of 4 CANARY - Mailed to Appliemt, Alter Approval GULDPNROI) - Applicant, Upon Submission
Attachment No. 1 Exhibits
Exhibit E
STATEMENT OF INFORMATION
• THE UNDERSIGNED STATES THAT, TO THE BEST OF HIS/HER KNOWLEDGE, THE SCHOOL PROPERTY FOR USE OF WHICH
APPLICATION IS HEREBY MADE WILL NOT BE USED FOR THE COMMISSION OF ANY ACT INTENDED TO FURTHER ANY PROGRAM
OR MOVEMENT, THE PURPOSE OF WHICH IS TO ACCOMPLISH THE OVERTHROW OF THE GOVERNMENT OF THE UNITED STATES
BY FORCE, VIOLENCE, OR OTHER UNLAWFUL MEANS. THAT THE ORGANIZATION ON WHOSE BEHALF HE/SHE IS MAKING
APPLICATION FOR USE OF SCHOOL PROPERTY, DOES NOT, TO THE BEST OF HIS/HER KNOWLEDGE, ADVOCATE THE OVERTHROW
OF THE GOVERNMENT OF THE UNITED STATES OR OF THE STATE OF CALIFORNIA BY FORCE, VIOLENCE, OR OTHER UNLAWFUL
MEANS, AND THAT, TO THE BEST OF HIS/HER KNOWLEDGE, IT IS NOT A COMMUNIST ACTION ORGANIZATION OR COMMUNIST
FRONT ORGANIZATION, REQUIRED BY LAW TO BE REGISTERED WITH THE ATTORNEY GENERAL OF THE UNITED STATES. THIS
STATEMENT IS MADE UNDER THE PENALTIES OF PERJURY.
APPLICANT DATE
(SIGNATURE)
HOLD HARMLESS STATEMENT
IRVE AGREE TO WAIVE ALL CLAIMS AGAINST THE SWEETWATER UNION HIGH SCHOOL DISTRICT, ITS REPRESENTATIVES,
OFFICERS, AGENTS, AND EMPLOYEES FROM ANY AND ALL LIABILITIES, CLAIMS, OBLIGATIONS, JUDGEMENTS, SUITS, COSTS,
DAMAGES, EXPENSES, ATTORNEYS' FEES, INCURRED OR PAID, ARISING OUT OF, OR IN CONNECTION WITH, EXCEPT WHERE
PERSONAL INJURY, BODILY INJURY, DEATH, AND/OR ANY OTHER PROPERTY DAMAGES OF WHATSOEVER NATURE OR KIND,
RESULT FROM THE DISTRICT'S NEGLIGENT OR INTENTIONAL ACTS
APPLICANT , WHO HEREBY CERTIFIES THAT HE/SHE IS THE DULY QUALIFIED
(SIGNATURE)
AND AUTHORIZED OFFICER OF DATE
(ORGANIZATION, GROUP, SOCIETY)
SCHOOL SITE USE ONLY
APPROVAL AS INDICATED:
• CHARGES: (CIRCLE THOSE A. FEE EXEMPT B. DIRECT COST C. FAIR RENTAL VALUE Initials
THAT APPLY1 D. CUSTODIAL E. CAFETERIA F. WAIVER -SIGNED BY SUPERINTENDENT
Insurance
Insurance Verified & Attached Expiration Date Initials Company/Policy #
Is the activity sponsored by the ASB? Yes No Initials of ASB Dean/Advisor
MASTER CALENDAR ENTRY: DATE: INITIALS: GARDENER:
ASB DEAN/ADVISOR: OTHER:
DEPARTMENT CHAIRPERSON: ASS'T PRINCIPAL:
HEAD CUSTODIAN:
USE OF ABOVE FACILITIES FOR DESCRIBED ACTIVITY APPROVED BY:
(SIGNATURE OF SCHOOL OFFICIAL) (TITLE)
DISTRICT USE ONLY
SPECIAL INSTRUCTION TO RESPONSIBLE INDIVIDUAL:
FINAL APPROVAL
(DIRECTOR OF PLANNING)
**YOU MAY BE ASKED TO PRESENT THIS APPROVED APPLICATION, AT THE EVENT**
Form No. 6900 Rcv. 1/25/10
Page 3 of 4
Attachment No. 1 Exhibits
Exhibit E
THE USE OF SCHOOL FACILITIES AND GROUNDS
Following are the conditions and rules that apply to use of any school facilities and grounds by individuals, groups, clubs and
organizations herein referred to as the "applicant," and the Sweetwater Union High School District herein referred to as the "district". The
complete conditions and rules (BP 1330 and AR 1330) are available on the district website at www.suhsd.k12.ca.us, Board Meeting
Documents, Policies. Most forms may be downloaded at district website, Administration, and Planning and Construction. The
Application and Permit for Use of School Facilities and Grounds, Form No. 6900 is available at all school sites.
A. Any individual requesting use of school premises shall be denied for any of the following:
1. Activities that are immoral, offensive, or harmful to school facilities and grounds.
2. Activities that are not consistent with school facility and ground use or interfere with the regular conduct of school purposes or
school work.
3. Commercial advertising.
4. Activities which involve the possession, consumption and/or sale of alcoholic beverages or any restricted substance. This section
does not prohibit the use of sacramental wine by a church or religious organizations as part of a religious ceremony. Smoking is
prohibited on all district properties.
5. Fund-raising activities except as permitted by board policy or special action of the board.
6. Professional carnivals or use of rebounding devices.
7. Activities that do not comply with the laws and statutes of the State of California, Education Code Sections 10900-10914.5, U.S.
Code Section 7905, Business and Professions Code Section 25608, Civic Center Act 38130-38138, city and county fire
regulations/ordinances, negotiated collective bargaining agreements, this board policy with related regulations, and all otherf
policies of the district.
B. Any juvenile organization or group seeking use of school premises must have a responsible adult sponsor to sign the Application, and
the adult must be present at all times.
C. Employee organizations requesting use of facilities for meetings, either before or following employees' duty day, are subject to the
approval of the site principal and or his/her designee.
D. All facilities usage must be listed on the application.
E. Applications will be issued for specific rooms and for specific hours. It shall be the responsibility of the applicant to see that the
unauthorized portions of the building are not used and that the premises are vacated as scheduled.
F. The district shall have the right to require the applicant to provide adequate supervision and/or security police, when such supervision
is deemed necessary, to ensure protection of district property.
G. A district employee shall be on duty whenever a facility is being used. Such employee shall be in charge of the facility.
H. Applicants requesting use of cafeteria kitchen must have district cafeteria personnel to supervise the activity. The applicant shall be
responsible for all cafeteria (personnel) service fees.
I. If facility use is for Artificial Turf field use, please review AR 3517.1 for additional restrictions.
Form No. 6900 Rev. I/25/10
Page 2 of 4
BP 1330(a)
Attachment No. 1 Exhibits
Exhibit E
J. The use of any material or device which constitutes a hazard is expressly prohibited.
• K. Decorations shall be erected and taken down in a manner not destructive to district property.
L. Applicants requesting use of school premises which include a stage shall not be permitted to move or change any furniture or
equipment, including lights, curtains, ceiling pieces, or cycloramas except under the direction and supervision of the district employee
in charge.
•
M. Applications shall be filed at the requested school site at least two weeks in advance of the first date of the activity described on the
application.
N. All applicants shall sign the Statement of Information and Hold Harmless statement integrated as part of the application.
O. Prior to the approval of the Application and Permit for Use of School Facilities and Grounds, the applicant shall submit to the site
principal or his/her designee, a certificate of insurance along with the insurance company's policy endorsement of comprehensive
general liability (broad form) insurance, occurrence basis (combined single limit, personal injury, bodily injury and property damage).
Both documents shall name the Sweetwater Union High School District as an additional insured and signed by an authorized officer
of the insurance company. Further, the carrier's policy coverage shall contain the following provisions: primary coverage before the
district's policy; any aggregate limits shall apply separately to each insured; carrier agrees not to call on the district for any
contribution in the settlement of a claim; and shall not require any contribution whatsoever by the district.
P. The amount required in the Certificate of Insurance and the policy endorsement are stipulated in AR 1330(a).
Q. The following shall apply when damage occurring to school property is not covered under the provision of the Certificate of
Insurance and the policy endorsement:
1. Applicant, individually and/or jointly with the organization, group and/or club, agrees to be responsible for all liabilities and
claims arising out of the groups own negligence and that the applicant's liability for injuries and property damage, shall be
primary before any coverage of the district.
2. Applicant shall be invoiced for an amount necessary to repay the damages.
3. Applicant's failure to pay said damages shall constitute sufficient cause for the district to take whatever action the district
considers appropriate against the applicant.
4. Such action may include, but is not limited to, immediate cancellation of the application and disapproval of future applications to
use school facilities and grounds.
R. A district employee shall open the building/field only upon presentation of the approved Application and Permit to Use School
Facilities and Grounds.
S. Any application issued is subject to the condition that the district expressly reserves the right to unilaterally change or revoke the
application in part or entirely without notice should the school facilities and grounds for which an application has been issue be
needed forma school purpose whatsoever.
T. Individuals using district facilities may bring guide, signal or service dogs as need, however, the district assumes no liability for the
safety of animals voluntarily brought to district facilities. BP 6163.2
• Form No. 6900 Rev. 1/25/10
Page 4 of 4
Attachment No. 1 Exhibit F
BP 1330(a)
AR I330(a)
I. The use of any material or device which constitutes a hazard is expressly prohibited.
K. Decorations shall be erected and taken down in a manner not destructive to district property.
L. Applicants requesting use of school premises which include a stage shall not be permitted to move or change any furniture or
equipment, including lights, curtains, ceiling pieces, or cycloramas except under the direction and supervision of the district employee
in charge.
M. Applications shall be filed at the requested school site at least two weeks in advance of the first date of the activity described on the
application. Payment in full is due at time of application.
N. All applicants shall sign the Statement of Information and Hold Harmless statement integrated as part of the application.
4. Prior to the approval of the Application and Permit for Use of School Facilities and Grounds, the applicant shall submit to the site
principal or his/her designee, a certificate of insurance along with the insurance company's policy endorsement of comprehensive
general liability (broad form) insurance, occurrence basis (combined single limit, personal injury, bodily injury and property damage).
Bath documents shall name the Sweetwater Union High School District as an additional insured and signed by an authorized officer
of the insurance company. Further, the carrier's policy coverage shall contain the following provisions: primary coverage before the
district's policy; any aggregate limits shall apply separately to each insured; carrier agrees not to call on the district for any
contribution in the settlement of a claim; and shall not require any contribution whatsoever by the district.
P. The amount required in the Certificate of Insurance and the policy endorsement are stipulated in AR 1330(h). District must be named
as "additional insured" and include: Sweetwater Union High School District, Attn Planning Dept/Facility Use, 1130 Fifth Ave,
Chula Vista, CA 91911
• 1. Applicant, individually and/or jointly with the organization, group and/or club, agrees to. be responsible for all liabilities and
claims arising out of the groups own negligence and that the applicant's liability for injuries and property damage, shall be primary
before any coverage of the district
Q. The following shall apply when damage occurring to school property is not covered under the provision of the Certificate of Insurance
and the policy endorsement:
2. Applicant shall be invoiced for an amount necessary to repay the damages.
3. Applicant's failure to pay said damages shall constitute sufficient cause for the district to take whatever action the district
considers appropriate against the applicant.
4. Such action may include, but is not limited to, immediate cancellation of the application and disapproval of future applications to
use school facilities and grounds.
R. A district employee shall open the building/field only upon presentation of the approved Application and Permit to Use School
Facilities and Grounds.
S. Any application issued is subject to the condition that the district expressly reserves the right to unilaterally change or revoke the
application in part or entirely without notice should the school facilities and grounds for which an application has been issue be
needed for fax school purpose whatsoever.
T. individuals using district facilities may bring guide, signal or service dogs as need, however, the district assumes no liability for the
safety of animals voluntarily brought to district facilities. AR 1330(d)
•
Form No. 6900 Rev.8t29/1I
Page 2 of 2
OFFICE OF THE CITY CLERK
1243 National City Blvd.
National City, California 91950
Michael R. Dalla, CMC - City Clerk
619-336-4228 phone / 619-336-4229 fax
November 7, 2012
Mr. Manuel Rubio
Director
Grants and Communications
Sweetwater Union High School District
1130 Fifth Avenue
Chula Vista, CA 91911
Dear Mr. Rubio,
On October 30th, 2012, Resolution No. 2012-216 was passed and adopted by the City
Council of the City of National City, authorizing execution of an Agreement with the
Sweetwater Union High School District.
We are enclosing for your records a certified copy of the above Resolution and a fully
executed original Agreement.
Sincerely,
/1
Michael R. Dalla, CMC
City Clerk
Enclosures
cc: Housing & Grants
Attachment No. 1 Exhibit F
BP 1330(a)
AR 1330(a)
STATEMENT OF INFORMATION
THE UNDERSIGNED STATES THAT, TO THE BEST OF HIS/HER KNOWLEDGE, THE SCHOOL PROPERTY FOR USE OF WHICH•
APPLICATION IS HEREBY MADE WILL NOT BE USED FOR THE COMMISSION OF ANY ACT INTENDED TO FURTHER ANY PROGRAM
OR MOVEMENT, THE PURPOSE OF WHICH IS TO ACCOMPLISH THE OVERTHROW OF THE GOVERNMENT OF THE UNITED STATES
BY FORCE, VIOLENCE, OR OTHER UNLAWFUL MEANS. THAT THE ORGANIZATION ON WHOSE BEHALF HE/SHE IS MAKING
APPLICATION FOR USE OF SCHOOL PROPERTY, DOES NOT, TO THE BEST OF HIS/HER KNOWLEDGE, ADVOCATE THE OVERTHROW
OF THE GOVERNMENT OF THE UNITED STATES OR OF THE STATE OF CALIFORNIA BY FORCE, VIOLENCE, OR OTHER UNLAWFUL
MEANS, AND THAT, TO THE BEST OF HIS/HER KNOWLEDGE, IT IS NOT A COMMUNIST ACTION ORGANIZATION OR COMMUNIST
FRONT ORGANIZATION, REQUIRED BY LAW TO BE REGISTERED WITH THE ATTORNEY GENERAL OF THE UNITED STATES. THIS
STATEMENT IS MADE UNDER TILE PENALTIES OF PERJURY.
APPLICANT X DATE
(SIGNATURE OF APPLICANT)
HOLD HARMLESS STATEMENT
UWE AGREE TO WAIVE ALL CLAIMS AGAINST THE SWEETWATER UNION HIGH SCHOOL DISTRICT, ITS REPRESENTATIVES,
OFFICERS, AGENTS, AND EMPLOYEES FROM ANY AND ALL LIABILITIES, CLAIMS, OBLIGATIONS, JUDGEMENTS, SUITS, COSTS,
DAMAGES, EXPENSES, ATTORNEYS' FEES, INCURRED OR PAID, ARISING OUT OF, OR IN CONNECTION WITH, EXCEPT WHERE
PERSONAL INJURY, BODILY INJURY, DEATH, AND/OR ANY OTHER PROPERTY DAMAGES OF WHATSOEVER NATURE OR KIND,
RESULT FROM THE DISTRICT'S NEGLIGENT OR INTENTIONAL ACTS
APPLICANT X , WHO HEREBY CERTIFIES THAT HE/SHE IS THE DULY QUALIFIED
(SIGNATURE OF APPLICANT)
AND AUTHORIZED OFFICER OF DATE
(NAME OF TEAM/ORGANIZATIONJOROUP)
SCHOOL SITE USE ONLY
APPROVAL AS INDICATED:
CHARGES: (CIRCLE THOSE A. FEE EXEMPT B. DIRECT COST C. FAIR RENTAL VALUE Initials
THAT APPLY) D. CUSTODIAL E. CAFETERIA F. WAIVER -SIGNED BY SUPERINTENDENT
Insurance
Insurance Verified & Attached Expiration Date Initials Company/Policy #
Is the activity sponsored by the ASB? Yes No Initials of ASB Dean/Advisor
MASTER CALENDAR ENTRY: DATE: INITIALS: GARDENER:
ASB DEAN/ADVISOR: OTHER:
DEPARTMENT CHAIRPERSON: ASS'T PRINCIPAL:
HEAD CUSTODIAN:
USE OF ABOVE FACILITIES FOR DESCRIBED ACTIVITY APPROVED BY:
X
(SIGNATURE OF SCHOOL OFFICIAL) (TITLE)
DISTRICT USE ONLY
SPECIAL INSTRUCTION TO RESPONSIBLE INDIVIDUAL:
FINAL APPROVAL X
(DIRECTOR OF PLANNING)
**YOU MAY BE ASKED TO PRESENT THIS APPROVED APPLICATION, AT THE EVENT**
Form No. 6900 Rev. 8/29/11
Page 2 of 2
Attachment No. 1 Exhibits Exhibit E
J. The use of any material or device which constitutes a hazard is expressly prohibited.
• K. Decorations shall be erected and taken down in a manner not destructive to district property.
L. Applicants requesting use of school premises which include a stage shall not be permitted to move or change any furniture or
equipment, including lights, curtains, ceiling pieces, or cycloramas except under the direction and supervision of the district employee
in charge.
•
M. Applications shall be filed at the requested school site at least two weeks in advance of the first date of the activity described on the
application.
N. All applicants shall sign the Statement of Information and Hold Harmless statement integrated as part of the application.
O. Prior to the approval of the Application and Permit for Use of School Facilities and Grounds, the applicant shall submit to the site
principal or his/her designee, a certificate of insurance along with the insurance company's policy endorsement of comprehensive
general liability (broad form) insurance, occurrence basis (combined single limit, personal injury, bodily injury and property damage).
Both documents shall name the Sweetwater Union High School District as an additional insured and signed by an authorized officer
of the insurance company. Further, the carrier's policy coverage shall contain the following provisions: primary coverage before the
district's policy; any aggregate limits shall apply separately to each insured; carrier agrees not to call on the district for any
contribution in the settlement of a claim; and shall not require any contribution whatsoever by the district.
P. The amount required in the Certificate of insurance and the policy endorsement are stipulated in AR 1330(a).
Q.
The following shall apply when damage occurring to school property is not covered under the provision of the Certificate of
Insurance and the policy endorsement:
1. Applicant, individually and/or jointly with the organization, group and/or club, agrees to be responsible for all liabilities and
claims arising out of the groups own negligence and that the applicant's liability for injuries and property damage, shall be
primary before any coverage of the district.
2. Applicant shall be invoiced for an amount necessary to repay the damages.
3. Applicant's failure to pay said damages shall constitute sufficient cause for the district to take whatever action the district
considers appropriate against the applicant.
4. Such action may include, but is not limited to, immediate cancellation of the application and disapproval of future applications to
use school facilities and grounds.
R. A district employee shall open the building/field only upon presentation of the approved Application and Permit to Use School
Facilities and Grounds.
S. Any application issued is subject to the condition that the district expressly reserves the right to unilaterally change or revoke the
application in part or entirely without notice should the school facilities and grounds for which an application has been issue be
needed for any school purpose whatsoever.
T. Individuals using district facilities may bring guide, signal or service dogs as need, however, the district assumes no liability for the
safety of animals voluntarily brought to district facilities. BP 6163.2
• Fonn No.6900 Rcv.1/25/10
Page 4 of 4