HomeMy WebLinkAboutSweetwater High School District - Amendment #1 - Joint Use Athletic FieldFIRST AMENDMENT TO THE COMMUNITY DEVELOPMENT BLOCK
GRANT ("CDBG") SUBRECIPIENT AGREEMENT
BETWEEN THE CITY OF NATIONAL CITY
AND SWEETWATER UNION HIGH SCHOOL DISTRICT
This First Amendment to the Agreement is entered into this 30th day of October,
2012, by and between the City of National City, a municipal corporation ("the CITY"), and
the SWEETWATER UNION HIGH SCHOOL DISTRICT ("the DISTRICT").
RECITALS
A. The CITY and DISTRICT entered into a Community Development Block Grant
("CDBG") Subrecipient Agreement on July 1, 2010, ("the Agreement") wherein
funding will provide for eligible project -related pre -construction and
construction costs on the Sweetwater High School Joint -Use Multi -Purpose
Field and Athletic Facility Improvement Project.
B. The parties desire to amend the Agreement to extend the term of the
Agreement from June 30, 2012, to June 30, 2014.
C. The CITY desires to amend the Agreement to require that up to $200,000
(TWO HUNDRED THOUSAND AND 0/100 DOLLARS) be expended on the
project -related costs no later than March 31, 2013 in order to meet CDBG
grant program timeliness requirements. All claims for said funds must be
submitted to the CITY with paid invoices and acceptable documentation
showing proof of capital outlay (transfer of funds) on project -related costs by
April 15, 2013 in order to be eligible for reimbursement.
NOW, THEREFORE, the parties hereto agree that the Agreement entered into on
July 1, 2010, shall be amended by requiring the expenditure of granted funds by March 31,
2013 and extending the term of the Agreement to June 30, 2014.
The parties further agree that with the foregoing exception, each and every term and
provision of the Agreement dated July 1, 2010, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
date and year first above written.
--- Signature Page to Follow ---
CITY OF NATIONAL CITY
By:
on Morrison
Its: Mayor
AP"RSVED AS TO FORM:
Cdia G. Silv
City Attorney
SWEETWATER UNION HIGH SCHOOL
DISTRICT
By:
By:
Dr. Edward M. Brand
Its: Superintendant
Thomas Cal o4n
Its: Chief Fa ities Executive
RESOLUTION NO. 2012 — 215
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO
THE COMMUNITY DEVELOPMENT BLOCK GRANT ("CDBG")
SUBRECIPIENT AGREEMENT BETWEEN THE CITY OF NATIONAL CITY
AND THE SWEETWATER UNION HIGH SCHOOL DISTRICT FOR
THE SWEETWATER HIGH SCHOOL JOINT -USE MULTI -PURPOSE FIELD
AND ATHLETIC FACILITY IMPROVEMENT PROJECT REQUIRING
THE EXPENDITURE OF ALL GRANT FUNDS BY MARCH 31, 2013, AND
EXTENDING THE DATE OF COMPLETION FOR SAID PROJECT TO JUNE 30, 2014
WHEREAS, on July 1, 2010, the City of National City entered into a CDBG
Subrecipient Agreement ("Agreement") with the Sweetwater Union High School District in the
amount of $200,000 to redevelop the multi -sport athletic field at Sweetwater High School as a
joint -use project ("Project") with the City of National City for the benefit of both students and the
National City community; and
WHEREAS, the Agreement term ended on June 30, 2012, and the project has
not been completed due to ongoing efforts by the District to apply, secure, and leverage other
grant sources for the Project; and
WHEREAS, to complete the said construction Project, the Sweetwater Union
High School District required an extension of the term of the Subrecipient Agreement through
June 30, 2014; and
WHEREAS, to insure the timely expenditure of CDBG funds committed to the
project, the City is requiring that up to $200,000 of CDBG funds be expended on said Project by
March 31, 2013, on any eligible project -related cost.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute an Amendment to the CDBG Subrecipient
Agreement with the Sweetwater Union High School District requiring the expenditure of all
grant funds by March 31,2013, and extending the term of the Agreement to June 30, 2014 for
the completion of the Project. Said Amendment to Agreement is on file in the office of the City
Clerk.
PASSED and ADOPTED this 30th day of October, 2012.
ATTEST:
Michael R. Dall , City Clerk
RMorrison, Mayor
A ' ROVED AS TO FORM:
Claidia G
City Attor
a Silva
Passed and adopted by the Council of the City of National City, Califomia, on October
30, 2012 by the following vote, to -wit:
Ayes: Councilmembers Morrison, Natividad, Rios, Sotelo-Solis, Zarate.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
City Gfferk of the City of/National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2012-215 of the City of National City, California, passed and
adopted by the Council of said City on October 30, 2012.
City Clerk of the City of National City, California
By:
Deputy
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
C 'A C' \ V - `-, l\
yc6-+-
MEETING DATE: October 30, 2012
AGENDA ITEM NO.7
ITEM TITLE:
Resolution of the City Council of the City of National City authorizing the Mayor to execute an amendment
to the Community Development Block Grant Subrecipient Agreement between the City of National City and
the Sweetwater Union High School District for the Sweetwater High School Joint -Use Multi -Purpose Field
and Athletic Facility Improvement Project requiring the expenditure of all grant funds by March 31, 2013
and extending the date of completion for said Project to June 30, 2014
PREPARED BY: Carlos Aguirre DEPARTMENT: Housing and Grants
PHONE: 619-336-4391 APPROVED
EXPLANATION:
In May of 2010 the City of National City granted $200,000 to the Sweetwater Union High School District
("District") to renovate the football field at Sweetwater Union High School. The centerpiece of the facility
would be a synthetic turf multi -sport field. Since 2010, the District has applied for several other funding
sources to leverage City and District funds including a $200,000 grant from the San Diego Chargers and
$700,000 from the Community Sports Development Council. The remaining gap to build the $2.2 million
facility has been committed from District Proposition 0 bond funds. The grant agreement term lapsed on
June 30, 2012 and additional time is needed to complete the project. The contract amendment requires that
the CDBG funds committed be fully expended by March 31, 2013 to insure the timely expenditure of the
grant funds but the District would have until June 30, 2014 to complete the project. Construction of the
facility is planned to begin in the second quarter of 2013 and the CDBG funds awarded will be used to cover
eligible project -related costs. The District's CDBG grant application pledged that the facility would be
accessible to the community of National City. The City and School District have developed a joint -use
greement that would facilitate public access to the facility.
FINANCIAL STATEMENT: APPROVED: %`t Finance
ACCOUNT NO. APPROVED: _ MIS
Upon adoption of the resolution, a total of $200,000 of CDBG entitlement funds will be budgeted for the
project under account no. 301-409-000-650-9155 in FY2013
ENVIRONMENTAL REVIEW:
The project has been determined to be exempt from NEPA review.
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
STAFF RECOMMENDATION:
Adopt the resolution.
BOARD / COMMISSION RECOMMENDATION:
Not applicable to this report.
ATTACHMENTS:
attachment No. 1 Commitment Letter and Board Actions of Sweetwater Union High School District
Attachment No. 2 First Amendment to the CDBG Subrecipient Agreement
•
•
•
RESOLUTION NO. 2012-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO
THE COMMUNITY DEVELOPMENT BLOCK GRANT ("CDBG")
SUBRECIPIENT AGREEMENT BETWEEN THE CITY OF NATIONAL CITY
AND THE SWEETWATER UNION HIGH SCHOOL DISTRICT FOR
THE SWEETWATER HIGH SCHOOL JOINT -USE MULTI -PURPOSE FIELD
AND ATHLETIC FACILITY IMPROVEMENT PROJECT REQUIRING
THE EXPENDITURE OF ALL GRANT FUNDS BY MARCH 31, 2013, AND
EXTENDING THE DATE OF COMPLETION FOR SAID PROJECT TO JUNE 30, 2014
WHEREAS, on July 1, 2010, the City of National City entered into a CDBG
Subrecipient Agreement ("Agreement") with the Sweetwater Union High School District in the
amount of $200,000 to redevelop the multi -sport athletic field at Sweetwater High School as a
joint -use project ("Project") with the City of National City for the benefit of both students and the
National City community; and
WHEREAS, the Agreement term ended on June 30, 2012, and the project has
not been completed due to ongoing efforts by the District to apply, secure, and leverage other
grant sources for the Project; and
WHEREAS, to complete the said construction Project, the Sweetwater Union
High School District required an extension of the term of the Subrecipient Agreement through
June 30, 2014; and
WHEREAS, to insure the timely expenditure of CDBG funds committed to the
project, the City is requiring that up to $200,000 of CDBG funds be expended on said Project by
March 31, 2013, on any eligible project -related cost.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute an Amendment to the CDBG Subrecipient
Agreement with the Sweetwater Union High School District requiring the expenditure of all
grant funds by March 31,2013, and extending the term of the Agreement to June 30, 2014 for
the completion of the Project. Said Amendment to Agreement is on file in the office of the City
Clerk.
PASSED and ADOPTED this 30th day of October, 2012.
Ron Morrison, Mayor
ATTEST: APPROVED AS TO FORM:
Michael R. Dalla, City Clerk Claudia Gacitua Silva
City Attorney
Attachment No. 1
•St1-%
SWEETWATER
UNION HIGH SCHOOL DISTRICT
PLANNING AND CONSTRUCTION
1130 Fifth Avenue • Chula Vista, CA 91911-2896
(619) 691-5553 • FAX (619) 420-0339
paul.wo ods@sweetwaterschools.org
PAUL D. WOODS
DIRECTOR OF PLANNING & CONSTRUCTION
June 26, 2012
Carlos Aguirre
Community Development Specialist II
City of National City - Housing and Grants
1243 National City Blvd.
National City, CA 91950
Re: Sweetwater High School Artificial Track and Field
Mr. Aguirre:
This letter is to confirm that on November 14, 2011, the Board of Trustees for the
Sweetwater Union High School District authorized the Sweetwater Union High Artificial
Track and Field Project. The Board acknowledged funding from the City of National City
($200,000), the San Diego Chargers ($200,000), and an agreement with The Community
Sports Development Council that will provide a value of approximately $700,000. The
Board committed to funding the remainder of the $2.2 million budget from Proposition 0
funds.
Paul D. Woods
Director of Planning & Construction.
PDW/ac
Maximizing student achievement for 7th — 12th grade students and adult learners throughout South San Diego County
"The Sweetwater Union High School District does not discriminate with regard to sex, sexual orientation, gender, ethnic group idenhlication,
race, ancestry, national origin, religion, color, mental disability, or physical disability, age, marital or parental status or any other unlawful
consideration." SUHSD Board Policy #2224
BoardDocs® Pro
Page 1 of 1
Attachment No. 1
SWEETWATER
UNION HIGH SCHOOL DISTRICT
Agenda Item Details
Meeting Nov 14, 2011 - Regular Board Meeting - 6:00 p.m.
Category M. Planning and Facilities Discussion Items
Subject 8. Authorize staff to procure consultants necessary for the planning, design, and
construction of the SUH Artificial Track and Field Project and authorize consulting
contracts to be ratified. (F/I: $1,100,000, Prop O.)
Type Action (Consent)
Fiscal Impact Yes
Issue:
Authorize the SUH Artificial Track and Field Project.
Superintendent's Recommendation:
Authorize staff to procure consultants necessary for the planning, design, and construction of the Sweetwater Union High
School Artificial Track and Field Project and authorize consulting contracts to be ratified, notwithstanding Administrative
Regulation 3600.
Analysis:
Three donations have been secured for installing an artificial track and field at Gail Devers Stadium at Sweetwater Union
High School. The district has received a $200,000 commitment from the City of National City, a $200,000 NFL commitment
from the San Diego Chargers, and a commitment for 70 percent of the synthetic turf field (approximately $700,000) from the
Community Sports Development Council. The project would include grading, drainage, irrigation, new artificial track, new
synthetic turf football field, and any accessibility upgrades required by the Division of State Architect. Recommended budget:
$0.2 million
$0.2 million
$0.7 million
$0.9 million
$0.2 million
$2.2 million
Fiscal Impact:
City of National City
San Diego Chargers
The Community Sports Development Council (estimate)
Prop 0
10% Contingency from Prop 0
Total Budget
Expenditure of up to $1,100,000.00, to be paid from the Proposition 0 Fund.
56. Item M-8 - 11 14 11.MP3 (1.283 KB)
58. Item M-8 - 11 14 11.MP3 (507 KB)
60. Item M-8 - 11 14 11.MP3 (608 KB)
57. Item M-8 - 11 14 11.MP3 (830 KB)
59. Item M-8 - 11 14 11,MP3 (1.136 KB)
61. Item M-8 - 11 14 11.MP3 (122 KB).
http://boarddocs.suhsd.k12.ca.us/Board.nsf/Public 4/30/2012
•
Attachment No. 1
iWEETWATER OFFICE OF THE BOARD OF TRUSTEES
NION HIGH SCHOOL DISTRICT 1130 FIFTH AVENUE
CHULA VISTA, C'AT,IFORNIA 91911
(619) 585-4405
FAX: (619) 407-4980
ITEM #M-8.
BOARD EXCERPT
Authorize staff to procure consultants
necessary for the planning, design, and
construction of the Sweetwater Union High
School Artificial Track and Field Project
and authorize consulting contracts to be
ratified, notwithstanding Administrative
Regulation 3600.
Kathleen Cheers and Stewart Payne spoke in
opposition to this item.
Moved by McCann, seconded by Lopez, with a
vote of four yes, one absent (Quinones).
****************************************************************
STATE OF CALIFORNIA ) SS
COUNTY OF SAN DIEGO )
I, John
Trustees
District
hereby certify that the
true, and correct copy of
Governing Board of the
School District at a regular meeting of
board held on the 14th day of November, 201'_.
4114 ett44,--
John McCann
President, Board of Trustees
McCann, President of the Board of
of the Sweetwater Union High School
of San Diego County, California do
foregoing is a full,
a motion passed by the
Sweetwater Union High
said
Attachment No. 2
•
•
•
FIRST AMENDMENT TO COMMUNITY DEVELOPMENT BLOCK
GRANT ("CDBG") SUBRECIPIENT AGREEMENT
BETWEEN THE CITY OF NATIONAL CITY
AND SWEETWATER UNION HIGH SCHOOL DISTRICT
This First Amendment to the Agreement is entered into this 30th day of October,
2012, by and between the City of National City, a municipal corporation ("the CITY"), and
the SWEETWATER UNION HIGH SCHOOL DISTRICT ("the DISTRICT").
RECITALS
A. The CITY and DISTRICT entered into a Community Development Block Grant
("CDBG") Subrecipient Agreement on July 1, 2010, ("the Agreement") wherein
funding will provide for eligible project -related pre -construction and
construction costs on the Sweetwater High School Joint -Use Multi -Purpose
Field and Athletic Facility Improvement Project.
B. The parties desire to amend the Agreement to extend the term of the
Agreement from June 30, 2012, to June 30, 2014.
C. The CITY desires to amend the Agreement to require that up to $200,000
(TWO HUNDRED THOUSAND AND 0/100 DOLLARS) be expended on the
project -related costs no later than March 31, 2013 in order to meet CDBG
grant program timeliness requirements. All claims for said funds must be
submitted to the CITY with paid invoices and acceptable documentation
showing proof of capital outlay (transfer of funds) on project -related costs by
April 15, 2013 in order to be eligible for reimbursement.
NOW, THEREFORE, the parties hereto agree that the Agreement entered into on
July 1, 2010, shall be amended by requiring the expenditure of granted funds by March 31,
2013 and extending the term of the Agreement to June 30, 2014.
The parties further agree that with the foregoing exception, each and every term and
provision of the Agreement dated July 1, 2010, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
date and year first above written.
--- Signature Page to Follow ---
Attachment No. 2
CITY OF NATIONAL CITY SWEETWATER UNION HIGH SCHOOL
DISTRICT
By: By:
Ron Morrison Dr. Edward Brand
Its: Mayor Its: Superintendant
APPROVED AS TO FORM:
Claudia G. Silva
City Attorney
•
s
By:
Thomas Calhoun
Its: Chief Facilities Officer
OFFICE OF THE CITY CLERK
1243 National City Blvd.
National City, California 91950
Michael R. Dalla, CMC - City Clerk
619-336-4228 phone / 619-336-4229 fax
November 7, 2012
Mr. Manuel Rubio
Director
Grants and Communications
Sweetwater Union High School District
1130 Fifth Avenue
Chula Vista, CA 91911
Dear Mr. Rubio,
On October 30th, 2012, Resolution No. 2012-215 was passed and adopted by the City
Council of the City of National City, authorizing execution of a First Amendment to a
Sub -Recipient Agreement with the Sweetwater Union High School District.
We are enclosing for your records a certified copy of the above Resolution and a fully
executed original Amendment.
Sincerely, �� Q
:cc
Michael R. Dalla, CMC
City Clerk
Enclosures
cc: Housing & Grants