HomeMy WebLinkAbout2013 CON Palm Engineering - Drainage Improvements Project - Notice of CompletionPLEASE COMPLETE THIS INFORMATION
RECORDING REQUESTED BY:
CITY ENGINEER
CITY OF NATIONAL CITY
1243 National City Blvd.
National City, CA 91950
AND WHEN RECORDED MAIL TO:
CITY CLERK OF NATIONAL CITY
1243 National City Blvd.
National City, CA 91950
D O C It 2013-0157250
1 I111111I III IIIII IIIII Hill 110 IIIII Hill IHU ills Hill 1011110 I111
MAR 12, 2013 9:48 AM
OFFICIAL RECORDS
SAN DIEGO COUNTY RECORDER'S OFFICE
Ernest J. Dronenburg, Jr., COUNTY RECORDER
F1b160 0.00
1 PAGES: 2
111111111111111111111111111111111111111111111111110111111111111111111111111I11111111
TAPS SPACE FOR RECORDER'S USE ONLY
(Note: This document is recorded on behalf of the City of National City, a municipal corporation, and is exempt
from Recorder's fees pursuant to Government Code Section 27383)
NOTICE OF COMPLETION:
National City drainage Improvements Project,
Specification No. 11-07
THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION
(Additional recording fee applies)
RECORDING REQUESTED BY
WHEN RECORDED MAIL TO:
CITY OF NATIONAL CITY
1243 NATIONAL CITY BOULEVARD
NATIONAL CITY, CA 91950-4301
10161
NOTICE OF COMPLETION
CALIFORNIA CIVIL CODE SECTION 3093
NOTICE IS HEREBY GIVEN of the completion on July 20, 2012, of:
The National City Drainage Improvements Project, Specification No. 11-07
Work of improvement or portion of work of irnprovemeut under construction or alteration.
5th and D Street, 5th and C Street
Street address
National City, CA
City State
91950
Zip Code
The undersigned owns the following interest or estate in said property: Owner -in -Fee
Nature of the interest or estate of owner (mortgagor, lessee, etc.)
Said work of improvement was performed on the property pursuant to a contract with
Palm Engineering Construction Company, Inc.
Namc of Original Contractor
The following work and material were supplied: Laborer Groups, and Operators.
Improvements made through gutter inodifications, asphalt concrete, sign relocations and
installations of pedestrian ramps, etc.
General statement of kind of labor, services, equipment or materials
The names and addresses of co -owners are: N/A
Joint tenants, tenants in common, • o ter owners
Dated: March 6, 2013.
on Morrison, Mayor
City of National City, 1243 National City Blvd., National City, CA 91950-4301
I, the undersigned, say: I have read the foregoing Notice of Completion, and know the contents
thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing
is true and correct.
Executed on March, 2013, at National City, California.
Signature:
N MORRISON, MAYOR
NOC I I-m
RESOLUTION NO. 2013 — 37
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
ACCEPTING THE WORK PERFORMED BY PALM ENGINEERING
CONSTRUCTION COMPANY, INC., APPROVING THE FINAL CONTRACT
AMOUNT OF $179,935.21, RATIFYING THE NOTICE OF COMPLETION FILED
WITH THE COUNTY RECORDER ON MARCH 12, 2013, AND AUTHORIZING
THE RELEASE OF THE RETENTION IN THE AMOUNT OF $1,244.20
FOR THE NATIONAL CITY DRAINAGE IMPROVEMENTS PROJECT
BE IT RESOLVED by the City Council of the City of National City as follows:
It appearing to the satisfaction of the Engineering Division of the Development Services
Department that all work required to be done by Palm Engineering Construction Company, Inc.,
for the total final contract amount of $179,935.21, for the National City Drainage Improvements
Project has been completed, the City Council of National City hereby accepts said work, ratifies
the Notice of Completion filed with the County Recorder on March 12, 2013, and orders that
payment for said work be made in accordance with said contract, including release of the
retention in the amount of $1,244.20.
PASSED and ADOPTED this 19th day of March, 2
on Morrison, Mayor
ATTEST:
/‘/IjAs
Mich el R. Dalla, OI
ty Clerk
PROVED AS TO FORM:
udia G
City Atto
ua Silva
Passed and adopted by the Council of the City of National City, California, on March 19,
2013 by the following vote, to -wit:
Ayes: Councilmembers Cano, Morrison, Natividad, Rios, Sotelo-Solis.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
City Clerk of the City f National City, California
By:
Deputy
1 HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2013-37 of the City of National City, California, passed and adopted
by the Council of said City on March 19, 2013.
City Clerk of the City of National City, California
By:
Deputy
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
i \'
FETING DATE: March 19, 2013
AGENDA ITEM NO. 8
ITEM TITLE:
A Resolution of the City Council of the City of National City accepting the work performed by Palm Engineering
Construction Company, Inc. with the final amount of $179,935.21, authorizing the filing of the Notice of
Completion with the County Recorder for the National City Drainage Improvements Project, and authorizing the
release of the retention in the amount of $1,244.20. (Funded by CDBG and Gas Tax)
PREPARED BY: Stephen Manganiello
PHONE: 336-4382
DEPARTMENT: Development Services/
Engineering Division
EXPLANATION: APPROVED BY:
See attached
426
FINANCIAL STATEMENT:
ACCOUNT NO.
APPROVED: 7 , , Finance
APPROVED: MIS
Retention is encumbered on Purchase Order No. 75725 and will be released upon Council
approval.
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
STAFF RECOMMENDATION:
Adopt Resolution
BOARD / COMMISSION RECOMMENDATION:
N/A
TTACHMENTS:
1. Explanation
2. Notice of Completion
3. Final Contract Balance Sheet
4. Resolution
EXPLANATION
On March 20, 2012 per Resolution No. 2012-63, the City Council awarded a contract to
Palm Engineering Construction Company, Inc. in the amount of $187,212.90 for the
National City Drainage Improvements Project, Specification No. 11-07.
During the course of construction, five City -initiated change orders were approved and
added to the project as follows:
1) The installation of 60 lineal feet of concrete cover over a high $1,800.00
pressure gas main on D Avenue,
2) The installation of an additional 40 lineal feet of concrete $1,200.00
cover as mentioned in Change Order One
3) The removal and disposition ofACP, $1,081.31
4) Potholing at 4th Street and D Avenue, $2,948.53
5) Reconciliation all line item work actually performed and $-14,307.53
delivered to project
Numerous line item changes for the base bid at 5th Street and D Avenue and for
Additive Bid "A" at 5th Street and C Avenue resulted in additional line item changes
amounting to $32,231.47; however, removal of Additive Bid "B" for 4th Street and D
Avenue resulted in a line item reduction of $46,539.00. These line item changes total a
reduction of $14,307.53, and are reflected in Change Order No. 5.
The construction bid price of $187,212.90 was decreased by $7,277.69, due to Change
Orders Nos. 1-5, for a final construction cost of $179,935.21.
A final inspection was completed and after obtaining required final documents from the
contractor, the project was eligible for a Notice of Completion. The attached "Final
Contract Balance" document shows a breakdown of line items, change orders, and
contract work days.
Normally, 5% retention is withheld from each invoice, and the final payment of the 5%
retention is made upon Council's approval to accept the work and ratify the filing of the
Notice of Completion. On this project, there were two bid alternatives, one to perform
the work with no street closures, and one to perform the work with street closures. The
project was awarded using the bid alternative with no street closures, in order to reduce
the costs. During construction, it was determined that it was necessary to close 5th
Street and C Avenue, 5th Street and D Avenue and 4th Street and D Avenue for safe
operations during construction for the public and for the contractor. Council approved
these closures on May 1, 2012 by Resolution No. 2012-92. While the street closure
was approved, no change to the contract amount was authorized. Palm Engineering
Construction Company, Inc. incorrectly invoiced the City, using the higher price from the
bid alternative with street closures. The error was corrected while preparing the Final
Contract Balance Sheet. Therefore, the remaining balance on the Purchase Order is
$1,244.20. As Palm Engineering Construction Company, Inc. has received some of the
retention amount, the final retention of $1,244.20 shall be released upon Council's
approval to accept the work and ratify the filing of the Notice of Completion.
RECORDING REQUESTED BY
WHEN RECORDED MAIL TO:
CITY OF NATIONAL CITY
1243 NATIONAL CITY BOULEVARD
NATIONAL CITY, CA 91950-4301
THE ORIGINAL OF THIS DOCUMENT
WAS RECORDED ON MAR 12, 2013
DOCUMENT NUMBER 2013-0157250
Ernest J. Drononburg, Jr., COUNTY RECORDER
SAN DIEGO COUNTY RECORDER'S OFFICE
TIME: 9:48 AM
NOTICE OF COMPLETION
CALIFORNIA CIVIL CODE SECTION 3093
NOTICE IS HEREBY GIVEN of the completion on July 20, 2012, of:
The National City Drainage Improvements Project, Specification No. 11-07
Work of improvement or portion of work of improvement under construction or alteration.
5th and D Street. 5th and C Street National City,
Street address City
CA
State
The undersigned owns the following interest or estate in said property:
Nature of the interest or estate of owner (mortgagor, lessee, etc.)
91950
Zip Code
Owner -in -Fee
Said work of improvement was performed on the property pursuant to a contract with
Palm Engineering Construction Company, Inc.
Name of Original Contractor
The following work and material were supplied: Laborer Groups, and Operators.
Improvements made through gutter modifications, asphalt concrete. sign relocations and
installations of pedestrian ramps, etc.
General statement of kind of labor, services, equipment or materials
The names and addresses of co -owners are: N/A
Joint tenants, tenants in common, • o' er owners
Dated: March 6, 2013.
on Morrison, Mayor
City of National City, 1243 National CityBlvd., National City, CA 91950-4301
I, the undersigned, say: I have read the foregoing Notice of Completion, and know the contents
thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing
is true and correct.
Executed on Marc, 2013, at National City, California.
Signature:
N MORRISON, MAYOR
NOC I I.I7
DATE:
PROJECT:
TO:
FINAL CONTRACT BALANCE
March 6, 2013
Drainage Improvements Project, Specification No. 11-07
Palm Engineering Construction
7330 Opportunity Road, #3
San Diego, CA 92111
ORIGINAL CONTRACT AMOUNT:
START DATE:
COMPLETION DATE:
ORIGINAL CONTRACT LENGTH:
EXTENTION OF WORK DAYS:
TOTAL CONTRACT TIME:
DESCRIPTION:
$187,212.90
May 9, 2012
July 20, 2012 (includes downtime due to multiple
change orders, correctional work, clean-up,
inspection, and document delays)
30 working days
20 working days
50 working days
This Final Contract Balance reports final line item amounts and summarizes all change
order to produce a final contract amount. Please see attached Contract Final Balance
sheet.
DISCUSSION:
Change Orders and Line Item Adjustments
Change Orders
Change Order #1 added potholing of utilities on D Street after it was determined that
there was an existing high-pressure gas main at 5th Street that would not have enough
concrete cover once the work was complete. This Change Order added 60 LF of concrete
cover. The total increase in price this work was $1,800.00.
Change Order #2 increased Change Order #1 by 40 LF after it was determined in the filed
that it was necessary to do so. This Change Order added 40 LF of concrete cover at the
same unit price as Change Order #1. The total increase in price this work was $1,200.00.
-2-
FINAL CONTRACT BALANCE
National City Drainage Improvements
Specification No. 11-07
Change Order #3 was for the removal and disposal of an abandoned asbestos concrete
pipe (ACP) that was not shown as existing on the original plans. The total increase in
price for this work was $1,081.31.
Change Order #4 was for the potholing at the third phase of the project that was not
included in the original contract line items and was not completed due to the lack of
adequate funding. The total increase in price for this work was $2,948.53.
Change Order #5 reconciled all the line item work actually performed and delivered to
the project. Details are outlined below for the line item changes. The total decrease in
price was (-14,307.53).
Base Bid for 5th & D Streets:
Line Item No. 4: "Excavation & Disposal of Unsuitable Subgrade and Replacement with
CAB" was increased by 130 TONS for an increased cost amount of $7,800.00.
Line Item No. 5: "Curb & Gutter (Modified G-2 including Transitions)" was increased by
147 LF for an increased cost amount of $4,410.00.
Line Item No.8: "PCC Sidewalk (G-7)" was increased by 51 LF for an increased cost
amount of $408.00.
Line Item No. 10: "'3' Asphalt Grind" was increased by 2,453 SF for an increased cost
of $5,641.90.
Line Item No. 12: "Asphalt Concrete" was increased by 91.01 TONS for an increased
cost of $12,468.37.
Additive Bid "A" for 5th & C Streets:
Line Item No. 4: "Excavation & Disposal of Unsuitable Subgrade and Replacement with
CAB" was increased by 5.47 TONS of "for an increased cost amount of $328.20.
Line Item No. 5: "Curb & Gutter (Modified G-2 including Transitions)" was increased by
36.5 LF for an increased cost amount of $975.00.
Line Item No.8: "PCC Sidewalk (G-7)" was increased by 25 LF for an increased cost
amount of $200.00.
CONTRACT ADJUSTMENT:
As a result of the above change orders and line item adjustments, the contract price is
adjusted as follows:
2of4
-3-
FINAL CONTRACT BALANCE
National City Drainage Improvements
Specification No. 11-07
1. The final contract price to date is adjusted to $179,935.21.
2. As a result of the satisfactory completion of said project, a retention amount of
$1,244.20 is set for invoice processing and payment upon the receipt of required
signatures and City Council's ratification of this agreement and the Notice of
Completion.
This document and its purpose to balance payment shall be considered full compensation
for furnishing and installing the materials, labor, tools and equipment, profit, overhead,
and all incidentals for performing the work described above. Palm Engineering
Construction will not be entitled to damages or additional payment for delays as
described in the 2012 edition of the Standard Specifications for Public Works
Construction, Section 6-6.3, for performing the work as described above.
3 of 4
-4-
CITY OF NATIONAL CITY
National City Drainage Improvements
Specification No. 11-07
FINAL CONTRACT BALANCE, ATTACHMENT "A"
March 6, 2013
Original Contract
To Date
Delta
No.
Item
Unit
Quantity
Unit Price
Amount
Final Quantities
Amount
Base Bid for 5th & D Streets:
1
Mobilization/Demobilization
LS
1
2,000.00
2,000.00
1.00
2,000.00
-
2
Traffic Control
LS
1
2,500.00
2,500.00
1.00
2,500.00
-
3
Demolition, Excavation, and Disposal
LS
1
2,000.00
2,000.00
1.00
2,000.00
-
4
Excavation & Disposal of Unsuitable
Subgrade and Replacement with CAB
TON
50
60.00
3,000.00
180.00
10,800.00
7,800.00
5
Curb & Gutter (Modified G-2 including
Transitions)
LF
204
30.00
6,120.00
351.00
10,530.00
4,410.00
6
Pedestrian Ramp (G-28)
EA
4
2,000.00
8,000.00
4.00
8,000.00
-
7
Cross Gutter (G-12 modified with #4
rebar 24" O.C. each way)
EA
2
4,500.00
9,000.00
2.00
9,000.00
-
8
PCC Sidewalk (G-7)
SF
300
8.00
2,400.00
351.00
2,808.00
408.00
9
1.5" Asphalt Grind
SF
97
2.00
194.00
97.00
194.00
-
10
3" Asphalt Grind
SF
2,453
2.30
5,641.90
4,906.00
11,283.80
5,641.90
11
Crushed Aggregate Base
TON
455
40.00
18,200.00
455.00
18,200.00
-
12
Asphalt Concrete
TON
253
137.00
34,661.00
344.01
47,129.37
12,468.37
13
Sign Relocation
EA
2
563.00
1,126.00
2.00
1,126.00
-
14
Replacement of Striping and Pavement
Markings
LS
1
1,250.00
1,250.00
1.00
1,250.00
-
15
Street Survey Monument (M-10)
EA
1
200.00
200.00
1.00
200.00
-
16
Bonds
LS
1
1,000.00
1,000.00
1.00
1,000.00
-
Additive Bid "A" for 5th & C Streets:
-
1
Mobilization/Demobilization
LS
1
1,000.00
1,000.00
1.00
1,000.00
-
2
Traffic Control
LS
1
1,500.00
1,500.00
1.00
1,500.00
-
3
Demolition, Excavation, and Disposal
LS
1
1,500.00
1,500.00
1.00
1,500.00
-
4
Excavation & Disposal of Unsuitable
Subgrade and Replacement with CAB
TON
50
60.00
3,000.00
55.47
3,328.20
328.20
5
Curb & Gutter (Modified G-2 including
Transitions)
LF
64
30.00
1,920.00
96.50
2,895.00
975.00
6
Pedestrian Ramp (G-28)
EA
2
2,000.00
4,000.00
2.00
4,000.00
-
7
Cross Gutter (G-12 modified with #4
rebar 24" O.C. each way)
EA
1
4,500.00
4,500.00
1.00
4,500.00
8
PCC Sidewalk (G-7)
SF
150
8.00
1,200.00
175.00
1,400.00
200.00
9
1.5" Asphalt Grind
SF
135
2.20
297.00
135.00
297.00
-
10
Crushed Aggregate Base
TON
155
50.00
7,750.00
155.00
7,750.00
-
11
Asphalt Concrete
TON
85
165.00
14,025.00
85.00
14,025.00
-
12
Sign Relocation
EA
2
563.00
1,126.00
2.00
1,126.00
-
13
Striping and Paving Markings
LS
1
813.00
813.00
1.00
813.00
-
14
Bonds
1
750.00
750.00
1.00
750.00
-
Additive Bid "B" for 4th & D Streets:
1
Mobilization/Demobilization
LS
1
1,500.00
1,500.00
-
-
(1,500.00)
2
Traffic Control
LS
1
1,500.00
1,500.00
-
-
(1,500.00)
3
Demolition, Excavation, and Disposal
LS
1
1,500.00
1,500.00
-
-
(1,500.00)
4
Excavation & Disposal of Unsuitable
Subgrade and Replacement with CAB
TON
50
60.00
3,000.00
(3,000.00)
(8,000.00)
5
Pedestrian Ramp (G-28)
EA
4
2,000.00
8,000.00
-
-
6
Cross Gutter (G-12 modified with #4 rebar
EA
2
4,500.00
9,000.00
-
-
(9,000.00)
7
PCC Sidewalk (G-7)
SF
300
8.00
2,400.00
-
-
(2,400.00)
(2,811.00)
8
1" - 2" Asphalt Grind
SF
937
3.00
2,811.00
-
-
9
Crushed Aggregate Base
TON
50
60.00
3,000.00
-
-
(3,000.00)
10
Asphalt Concrete
TON
50
190.00
9,500.00
-
-
(9,500.00)
11
Sign Relocation
EA
4
410.00
1,640.00
-
-
(1,640.00)
12
Striping and Paving Markings
LS
1
1,688.00
1,688.00
-
-
(1,688.00)
13
Bonds
LS
1
1,000.00
1,000.00
-
-
(1,000.00)
Original Contract Total
187,212.90
Change Orders
-5-
1
Install 60 LF of Concrete Cover
LS
1
1,800.00
1,800.00
1.00
1,800.00
-
2
Install 40 LF of Concrete Cover
LS
1
1,200.00
1,200.00
1.00
1,200.00
-
3
Remove and dispose of ACP
LS
1
1,081.31
1,081.31
1.00
1,081.31
-
4
Potholing at 4th/D
LS
1
2,948.53
2,948.53
1.00
2,948.53
-
5
Reconciling Line Item Adjustmetns
LS
1
(14,307.53)
1.00
-
(14,307.53)
TOTALS:
194,242.74
179,935.21
RESOLUTION NO. 2013 —
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
ACCEPTING THE WORK PERFORMED BY PALM ENGINEERING
CONSTRUCTION COMPANY, INC., APPROVING THE FINAL CONTRACT
AMOUNT OF $179,935.21, RATIFYING THE NOTICE OF COMPLETION FILED
WITH THE COUNTY RECORDER ON MARCH 12, 2013, AND AUTHORIZING
THE RELEASE OF THE RETENTION IN THE AMOUNT OF $1,244.20
FOR THE NATIONAL CITY DRAINAGE IMPROVEMENTS PROJECT
BE IT RESOLVED by the City Council of the City of National City as follows:
It appearing to the satisfaction of the Engineering Division of the Development Services
Department that all work required to be done by Palm Engineering Construction Company, Inc.,
for the total final contract amount of $179,935.21, for the National City Drainage Improvements
Project has been completed, the City Council of National City hereby accepts said work, ratifies
the Notice of Completion filed with the County Recorder on March 12, 2013, and orders that
payment for said work be made in accordance with said contract, including release of the
retention in the amount of $1,244.20.
PASSED and ADOPTED this 19th day of March, 2013.
Ron Morrison, Mayor
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
Claudia Gacitua Silva
City Attorney