HomeMy WebLinkAbout2013 CON CA Department of Transportation Caltrans - Safe Routes to School - Supplement Agreement K60PROGRAM SUPPLEMENT NO. K60
to
ADMINISTERING AGENCY -STATE AGREEMENT
FOR STATE FUNDED PROJECTS NO 00013S
Adv Project ID Date:
1113000101 Location:
Project Number:
E.A. Number:
Locode:
January 28, 2013
11-SD-0-NATC
SR2SL-5066(024)
11-956746
5066
This Program Supplement, effective0467 i3 hereby adopts and incorporates into the Administering Agency -State
Agreement No. 00013S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and
the STATE with an effective date of 05/02/07 and is subject to all the terms and conditions thereof. This PROGRAM
SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of
Resolution No. 1013 — 3S approved by the ADMINISTERING AGENCY on b3/ It/2Ot3 (See copy
attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived
from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special
Covenants and remarks set forth on the following pages.
PROJECT LOCATION:
Ira Harbison ES. Paradise Valley Rd between E. 8th St & E. Plaza Blvd
TYPE OF WORK: Construct sidewalks, curb and gutter; install minor safety lighting
Estimated Cost
State Funds
Matching Funds
STATE
$270,000.00
CITY OF NATIONAL CITY
By
Title
Date
Attest
$225,000.00
City Manager
March 19 13
LOCAL
$45,000.0
OTHER
$0.00
STATE OF CALIFORNIA
Department f Transportation
By
sy Chief, Office of Project Implementation
Division of Local Assistance
Date
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
f (/a
Accounting Officer ct 1c.ra,rYi,c L
.-----.
Date .2 - I • 13 $225,000.00
Chapter
Statutes
Item
Year
Program
BC
Category Fund Source AMOUNT
Program Supplement 00-013S-K60- SERIAL Page 1 of 3
STATE OF CALIFORNIA. DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLMENT AND CERTIFICATION FORM
PSCF (REV. 01/2010)
Page _t_ of _i_
TO STATE CONTROLLER'S OFFICE
Claims Audits
3301 "C" Street, Rm 404
Sacramento, CA 95816
DATE PREPARED:
1/31/2013
PROJECT NUMBER:
1113000101
REQUISITION NUMBER / CONTRACT NUMBER:
RQS-2660- 111300000224-1
FROM:
Department of Transportation
SUBJECT:
Encumbrance Document
VENDOR / LOCAL AGENCY:
CITY OF NATIONAL CITY
CONTRACT AMOUNT:
$225,000.00
PROCUREMENT TYPE:
Local Assistance
CHAPTER
21
STATUTES
2012
ITEM
2660-102-042
YEAR
2012-2013
PEC / PECT
20.30.010.535
TASK/SUBTASK
2620/0400
AMOUNT
$225,000.00
TOTAL
225,000.00
ADA Notil
For individuals with sensory disabilities, this document is available in alternate formats- For information, call (915) 654-6410 of TDD (916) -3880 or write
Records and Forms Management, 1120 N. Street, MS-89, Sacramento, CA 95814.
11-SD-O-NATC
SR2SL-5066(024)
01 /28/2013
1.
SPECIAL COVENANTS OR REMARKS
All obligations of STATE under the terms of this Agreement are subject to the
appropriation of resources by the Legislature and the encumbrance of funds under this
Agreement. Funding and reimbursement are available only upon the passage of the State
Budget Act containing these STATE funds.
2. 1. This PROJECT is funded with State -Only funding from the Safe Route to School
(SR2S) Program.
2. ADMINISTERING AGENCY agrees to administer PROJECT in accordance with the
SR2S Program Guidelines under which the project was selected.
3. This PSA allows reimbursement of eligible PROJECT expenditures to the
ADMINISTERING AGENCY for which the SR2S State funds are allocated. The effective
State allocation date establishes the eligibility date for the ADMINISTERING AGENCY to
start reimbursable work. Any work performed prior the the effective allocation date is not
eligible for reimbursement from the SR2S funds.
4. ADMINISTERING AGENCY agrees that SR2S funds available for reimbursement will
be limited to the amount allocated and encumbered by the STATE consistent with the
scope of work in the STATE approved application. Funds encumbered may not be used
to increase the scope of work after a project is awarded for construction unless approved
by the Statewide SR2S Coordinator prior to performing work. Future allocations of SR2S
funds will be encumbered by use of a STATE approved Allocation Letter and Finance
Letter.
5. ADMINISTERING AGENCY agrees to the program delivery and reporting
requirements established for the applicable SR2S Program funding cycle.
6. ADMINISTERING AGENCY agrees to provide contract award information to the State
within 60 days of the award and prior to submitting the first invoice for construction of this
PROJECT. The required Construction Contract Award Information is listed at the
Caltrans Safe Routes to School (SR2S) Project Implementation web site:
http:www.dot.gov/hq/LocalPrograms/saferoutes/sr2s_instruct.htm
7. The ADMINISTERING AGENCY agrees to follow all relevant State laws and
requirements including the California Environmental Quality Act (CEQA).
8. The ADMINISTERING AGENCY agrees to submit the "Final Report of Expenditures"
to the DLAE within six (6) months of project completion in accordance with Section 17.5
of the Local Assistance Procedures Manual (LAPM).
3. ADMINISTERING AGENCY agrees to comply with Office of Management and Budget
(OMB) Circular A-87, Cost Principles for State and Local Governments, and 49 CFR,
Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments. Notwithstanding the foregoing, ADMINISTERING
Program Supplement 00-013S-K60- SERIAL Page 2 of 3
1-SDL0-NATC
SR2SL-5066(024)
01/28/2013
SPECIAL COVENANTS OR REMARKS
AGENCY shall not be required to comply with 49 CFR, Part 18.36 (i), subsections (3), (4),
(5), (6), (8), (9), (12) and (13).
4. Any State and Federal funds that may have been encumbered for this project are
available for disbursement for limited periods of time. For each fund encumbrance the
limited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved project finance letter. Per Government Code Section 16304, all project funds
not liquidated within these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested by the ADMINISTERING AGENCY and
approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to
avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's
Office and the Department of Finance; in order for payment to be made, the last date the
District Local Assistance Engineer can forward an invoice for payment to the
Department's Local Programs Accounting Office for reimbursable work for funds that are
going to revert at the end of a particular fiscal year is May 15th of the particular fiscal
year. Notwithstanding the unliquidated sums of project specific State and Federal funding
remaining and available to fund project work, any invoice for reimbursement involving
applicable funds that is not received by the Department's Local Programs Accounting
Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid.
These unexpended funds will be irrevocably reverted by the Department's Division of
Accounting on the applicable fund Reversion Date.
Program Supplement 00-013S-K60- SERIAL Page 3 of 3
RESOLUTION NO. 2013 — 35
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE CITY MANAGER TO EXECUTE AND SUBMIT PROGRAM
SUPPLEMENT AGREEMENT NO. 0K603 TO THE STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION TO ENCUMBER $225,000 IN
STATE SAFE ROUTES TO SCHOOL FUNDING FOR CONSTRUCTION OF
THE PARADISE VALLEY ROAD SAFE ROUTES TO SCHOOL PROJECT
FROM EAST 8TH STREET TO EAST PLAZA BOULEVARD
NEAR IRA HARBISON ELEMENTARY SCHOOL
WHEREAS, on July 10, 2012, Caltrans awarded National City a $225,000 State
Safe Routes to School Grant for construction of the Paradise Valley Road Safe Routes to
School Project from East 8th Street to East Plaza Boulevard near Ira Harbison Elementary
School (the "Project"), which requires local matching funds in the amount of $45,000 for a total
project cost of $270,000; and
WHEREAS, the Project will enhance safety for students and pedestrians along
Paradise Valley Road from East 8th Street to East Plaza Boulevard near Ira Harbison
Elementary School by constructing new sidewalks, curb and gutter, and installing safety lighting;
and
WHEREAS, on April 7, 2007, the City Council adopted Resolution No. 2007-68,
approving the Master Agreement Agency -State No. 00013S with the California Department of
Transportation ("Caltrans") for the renewal of the existing administrating Agency -State
Agreement No. 00013S for future state -funded projects; and
WHEREAS, to satisfy the Grant requirements, a Program Supplemental
Agreement must be executed and submitted by the City Manager by April 8, 2013.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the City Manager to execute and submit Program Supplement
Agreement No. 0K60 to the State of California Department of Transportation to encumber
$225,000 in State Safe Routes to School Grant funding for construction of the Paradise Valley
Road Safe Routes to School Project from East 8th Street to East Plaza Boulevard near Ira
Harbison Elementary School. Said Program Supplement Agreement is on file in the office of the
City Clerk.
BE IT FURTHER RESOLVED that the City Council hereby authorizes matching
funds in the amount of $45,000 available through Prop "A" TransNet funds for a total project
cost of $270,000.
PASSED and ADOPTED this 19th day of Marc
n orrison, Mayor
ATTEST: ROVED AS TO FORM:
Mi ael R. D II , City Clerk
a ' - 'tua Silva
City Att
Passed and adopted by the Council of the City of National City, California, on March 19,
2013 by the following vote, to -wit:
Ayes: Councilmembers Cano, Morrison, Natividad, Rios, Sotelo-Solis.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
MICHAEL R. DALLA
City Clerk of the City of National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2013-35 of the City of National City, California, passed and adopted
by the Council of said City on March 19, 2013.
City Jerk of the City/6f National City, California
By:
Deputy
DEPARTMENT OF TRANSPORTATION
DIVISION OF ACCOUNTING
LOCAL PROGRAM ACCOUNTING BRANCH
Attention:
Fed. Pardo:
FINANCE LETTER
Date: 04/19/2013
Agency: 11-SD-0-NATC
Pro'ect No: SR2SL-5066(024)
EA No: 11-956746
FINANCE ITEMS
PRO RATA OR
LUMP SUM
TOTAL COST
OF WORK
PART. COST
STATE
LOCAL
OTHER
Agency Preliminary Engineering
$34,oco.od
$34,000.od
$25,000.00
$9,000.00
$0.00
Construction
$200,000.00
$200,000.00
$170.000.00
$30.000.00
$0.00
Agency Construction
Engineering
$30,000.00
$30,000.00
$25,000.00
$5,000.00
$0.00
Other
66,000.00
$6,000.00 $5,000.00
$1,000.00
$0.00
Totals:
$270,000.00
$270,000.00 $225,000.00
$45,000.00
$0.00
100.00%
This Finance Letter was created based on specific financial information provided by the responsible local agency. The following
encumbrance history is prepared by Local Assistance Accounting Office and is provided here for local agency's information and action.
Signature:
Title: HQ -Sr. Area Engineer
Remarks: Request for Funding Allocation $225,000 State SR2S funds
For questions regarding finance letter, contact:
Printed Name : Winton Emmett
Telephone No: 916-654-6018
ACCOUNTING INFORMATION
SR2SL-5066(024)
Adv. Proj. ID Approp. Unit State Prog. Fed/State Encumbrance Amount Approp Year Expenditure Amount
1113000101 13102
2030010535
$225,000.00
1213 $0.00
Ecumbrance Balance
$225,000.00
Reversion Date
06/30/18
Page 1 of 1
RESOLUTION NO. 2013 — 35
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE CITY MANAGER TO EXECUTE AND SUBMIT PROGRAM
SUPPLEMENT AGREEMENT NO. 0K603 TO THE STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION TO ENCUMBER $225,000 IN
STATE SAFE ROUTES TO SCHOOL FUNDING FOR CONSTRUCTION OF
THE PARADISE VALLEY ROAD SAFE ROUTES TO SCHOOL PROJECT
FROM EAST 8TH STREET TO EAST PLAZA BOULEVARD
NEAR IRA HARBISON ELEMENTARY SCHOOL
WHEREAS, on July 10, 2012, Caltrans awarded National City a $225,000 State
Safe Routes to School Grant for construction of the Paradise Valley Road Safe Routes to
School Project from East 8th Street to East Plaza Boulevard near Ira Harbison Elementary
School (the "Project"), which requires local matching funds in the amount of $45,000 for a total
project cost of $270,000; and
WHEREAS, the Project will enhance safety for students and pedestrians along
Paradise Valley Road from East 8th Street to East Plaza Boulevard near Ira Harbison
Elementary School by constructing new sidewalks, curb and gutter, and installing safety lighting;
and
WHEREAS, on April 7, 2007, the City Council adopted Resolution No. 2007-68,
approving the Master Agreement Agency -State No. 00013S with the California Department of
Transportation ("Caltrans") for the renewal of the existing administrating Agency -State
Agreement No. 00013S for future state -funded projects; and
WHEREAS, to satisfy the Grant requirements, a Program Supplemental
Agreement must be executed and submitted by the City Manager by April 8, 2013.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the City Manager to execute and submit Program Supplement
Agreement No. 0K60 to the State of California Department of Transportation to encumber
$225,000 in State Safe Routes to School Grant funding for construction of the Paradise Valley
Road Safe Routes to School Project from East 8th Street to East Plaza Boulevard near Ira
Harbison Elementary School. Said Program Supplement Agreement is on file in the office of the
City Clerk.
BE IT FURTHER RESOLVED that the City Council hereby authorizes matching
funds in the amount of $45,000 available through Prop "A" TransNet funds for a total project
cost of $270,000.
ATTEST:
Michael R. D
PASSED and ADOPTED this 19th day of Marc
I City
y Clerk
n Morrison, Mayor
ROVED AS TO FORM:
la
City Att
tua Silva
rney
Passed and adopted by the Council of the City of National City, California, on March 19,
2013 by the following vote, to -wit:
Ayes: Councilmembers Cano, Morrison, Natividad, Rios, Sotelo-Solis.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
it/a
City CI rk of the City o National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2013-35 of the City of National City, California, passed and adopted
by the Council of said City on March 19, 2013.
City Clerk of the City of National City, California
By:
Deputy
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
C"d012_•1�3
EETING DATE: March 19, 2013
AGENDA ITEM NO. 6
ITEM TITLE:
Resolution of the City Council of the City of National City authorizing the City Manager to execute and
submit Program Supplement Agreement No. K60 to the State of California Department of Transportation
to encumber $225,000 in State Safe Routes to School Funding for construction of the Paradise Valley
Road Safe Routes to School Project from E. 8th Street to E. Plaza Boulevard near Ira Harbison Elementary
School ($45,000 grant match is required; funds available through Prop A TransNet)
PREPARED BY: Stephen Manganiello, City Engineer
PHONE: 619-336-4382
EXPLANATION:
See attached.
FINANCIAL STATEMENT:
ACCOUNT NO.
APPROVED BY:
APPROVED:
DEPARTMENT: Development Services /
Engineering
Finance
APPROVED: MIS
323-409-500-598-6185: $225,000 (State SR2S Grant — Paradise Valley Road);
307-409-500-598-6166: $45,000 (Prop A — SR2S)
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
STAFF RECOMMENDATION:
Adopt the Resolution.
BOARD / COMMISSION RECOMMENDATION:
N/A
TTACHMENTS:
1. Explanation
2. Resolution
3. Program Supplement Agreement
Explanation
On July 10, 2012 Caltrans awarded a $225,000 State Safe Routes to School
Grant for construction of the Paradise Valley Road Safe Routes to School Project
from E. 8th Street to E, Plaza Boulevard near Ira Harbison Elementary School.
Local matching funds in the amount of $45,000 are required for a total project
cost of $270,000. Through the RTIP process (per Resolution No. 2011-255), City
Council authorized the allocation of $500,000 in TransNet Prop "A" funds for Safe
Routes to School projects. Balance is available to cover the $45,000 local match.
The project will enhance safety for students and pedestrians along Paradise
Valley Road between E. 8th Street and E. Plaza Boulevard near Ira Harbison
Elementary School by constructing new sidewalks, curb and gutter, and installing
safety lighting.
Per Resolution No. 2007-68, City Council authorized the City Engineer to
execute Master Agreement No. 00013S with the California Department of
Transportation for the City's future State -funded projects.
In order to satisfy the grant requirements, a Program Supplemental Agreement
must be executed and submitted by the City Manager by April 8, 2013. City
Council Resolution is required.
PROGRAM SUPPLEMENT NO. K60
to
ADMINISTERING AGENCY -STATE AGREEMENT
FOR STATE FUNDED PROJECTS NO 00013S
Adv Project ID Date:
1113000101 Location:
Project Number:
E.A. Number:
Locode:
January 28, 2013
11-SD-0-NATC
SR2SL-5066(024)
11-956746
5066
This Program Supplement, effective , hereby adopts and incorporates into the Administering Agency -State
Agreement No. 00013S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and
the STATE with an effective date of 05/02/07 and is subject to all the terms and conditions thereof. This PROGRAM
SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of
Resolution No. approved by the ADMINISTERING AGENCY on (See copy
attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived
from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special
Covenants and remarks set forth on the following pages.
PROJECT LOCATION:
Ira Harbison ES. Paradise Valley Rd between E. 8th St & E. Plaza Blvd
TYPE OF WORK: Construct sidewalks, curb and gutter; install minor safety lighting
Estimated Cost
State Funds
STATE
$270,000.00
$225,000.00
Matching Funds
LOCAL
$45,000.0
OTHER
$0.00
CITY OF NATIONAL CITY
By
Title
Date
Attest
STATE OF CALIFORNIA
Department of Transportation
By
Chief, Office of Project Implementation
Division of Local Assistance
Date
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer
Date 021 - 13 $225.000.00
Chapter
Statutes
Item
Year
Program
BC
Category
Fund Source 1 AMOUNT
Program Supplement 00-013S-K60- SERIAL
-1-
Page 1 of 3
STATE OF CALIFORNIA. DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLMENT AND CERTIFICATION FORM
PSCF (REV. 01/2010)
Page_1_or l_
TO: STATE CONTROLLER'S OFFICE
Claims Audits
3301 "C" Street, Rm 404
Sacramento, CA 95816
DATE PREPARED:
1/31/2013
PROJECT NUMBER:
1113000101
REQUISITION NUMBER / CONTRACT NUMBER:
RQS-2660- 111300000224-1
FROM:
Department of Transportation
SUBJECT:
Encumbrance Document
VENDOR / LOCAL AGENCY:
CITY OF NATIONAL CITY
CONTRACT AMOUNT:
$225,000.00
PROCUREMENT TYPE:
Local Assistance
CHAPTER
21
STATUTES
2012
ITEM
2660-102-042
YEAR
2012-2013
PEC / PECT
20.30.010.535
TASK / SUBTASK
2620/0400
AMOUNT
$225,000.00
TOTAL
225,000.00
ADA Noti
For individuals with sensory disabilities, this document is available in alternate formats. For information, call (915) 654-6410 of TDD (916) -3880 or write
Records and Forms Management, 1120 N. Street, MS-89, Sacramento, CA 95814.
-2-
11-SD-0-,NATC
SR2SL-5066(024)
01/28/2013
SPECIAL COVENANTS OR REMARKS
1. All obligations of STATE under the terms of this Agreement are subject to the
appropriation of resources by the Legislature and the encumbrance of funds under this
Agreement. Funding and reimbursement are available only upon the passage of the State
Budget Act containing these STATE funds.
2. 1. This PROJECT is funded with State -Only funding from the Safe Route to School
(SR2S) Program.
2. ADMINISTERING AGENCY agrees to administer PROJECT in accordance with the
SR2S Program Guidelines under which the project was selected.
3. This PSA allows reimbursement of eligible PROJECT expenditures to the
ADMINISTERING AGENCY for which the SR2S State funds are allocated. The effective
State allocation date establishes the eligibility date for the ADMINISTERING AGENCY to
start reimbursable work. Any work performed prior the the effective allocation date is not
eligible for reimbursement from the SR2S funds.
4. ADMINISTERING AGENCY agrees that SR2S funds available for reimbursement will
be limited to the amount allocated and encumbered by the STATE consistent with the
scope of work in the STATE approved application. Funds encumbered may not be used
to increase the scope of work after a project is awarded for construction unless approved
by the Statewide SR2S Coordinator prior to performing work. Future allocations of SR2S
funds will be encumbered by use of a STATE approved Allocation Letter and Finance
Letter.
5. ADMINISTERING AGENCY agrees to the program delivery and reporting
requirements established for the applicable SR2S Program funding cycle.
6. ADMINISTERING AGENCY agrees to provide contract award information to the State
within 60 days of the award and prior to submitting the first invoice for construction of this
PROJECT. The required Construction Contract Award Information is listed at the
Caltrans Safe Routes to School (SR2S) Project Implementation web site:
http:www.dot.gov/hq/LocalPrograms/saferoutes/sr2s_instruct.htm
7. The ADMINISTERING AGENCY agrees to follow all relevant State laws and
requirements including the California Environmental Quality Act (CEQA).
8. The ADMINISTERING AGENCY agrees to submit the "Final Report of Expenditures"
to the DLAE within six (6) months of project completion in accordance with Section 17.5
of the Local Assistance Procedures Manual (LAPM).
3. ADMINISTERING AGENCY agrees to comply with Office of Management and Budget
(OMB) Circular A-87, Cost Principles for State a.nd Local Governments, and 49 CFR,
Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments. Notwithstanding the foregoing, ADMINISTERING
Program Supplement 00-013S-K60- SERIAL Page 2 of 3
-3-
11 SD-O-NATC
SR2SL-5066(024)
01/28/2013
SPECIAL COVENANTS OR REMARKS
AGENCY shall not be required to comply with 49 CFR, Part 18.36 (i), subsections (3), (4),
(5), (6), (8), (9), (12) and (13).
4. Any State and Federal funds that may have been encumbered for this project are
available for disbursement for limited periods of time. For each fund encumbrance the
limited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved project finance letter. Per Government Code Section 16304, all project funds
not liquidated within these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested by the ADMINISTERING AGENCY and
approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to
avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's
Office and the Department of Finance; in order for payment to be made, the last date the
District Local Assistance Engineer can forward an invoice for payment to the
Department's Local Programs Accounting Office for reimbursable work for funds that are
going to revert at the end of a particular fiscal year is May 15th of the particular fiscal
year. Notwithstanding the unliquidated sums of project specific State and Federal funding
remaining and available to fund project work, any invoice for reimbursement involving
applicable funds that is not received by the Department's Local Programs Accounting
Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid.
These unexpended funds will be irrevocably reverted by the Department's Division of
Accounting on the applicable fund Reversion Date.
Program Supplement 00-013S-K60- SERIAL Page 3 of 3
-4-
RESOLUTION NO. 2013 —
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE CITY MANAGER TO EXECUTE AND SUBMIT PROGRAM
SUPPLEMENT AGREEMENT NO. 0K603 TO THE STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION TO ENCUMBER $225,000 IN
STATE SAFE ROUTES TO SCHOOL FUNDING FOR CONSTRUCTION OF
THE PARADISE VALLEY ROAD SAFE ROUTES TO SCHOOL PROJECT
FROM EAST 8TH STREET TO EAST PLAZA BOULEVARD
NEAR IRA HARBISON ELEMENTARY SCHOOL
WHEREAS, on July 10, 2012, Caltrans awarded National City a $225,000 State
Safe Routes to School Grant for construction of the Paradise Valley Road Safe Routes to
School Project from East 8th Street to East Plaza Boulevard near Ira Harbison Elementary
School (the "Project"), which requires local matching funds in the amount of $45,000 for a total
project cost of $270,000; and
WHEREAS, the Project will enhance safety for students and pedestrians along
Paradise Valley Road from East 8th Street to East Plaza Boulevard near Ira Harbison
Elementary School by constructing new sidewalks, curb and gutter, and installing safety lighting;
and
WHEREAS, on April 7, 2007, the City Council adopted Resolution No. 2007-68,
approving the Master Agreement Agency -State No. 00013S with the California Department of
Transportation ("Caltrans") for the renewal of the existing administrating Agency -State
Agreement No. 00013S for future state -funded projects; and
WHEREAS, to satisfy the Grant requirements, a Program Supplemental
Agreement must be executed and submitted by the City Manager by April 8, 2013.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the City Manager to execute and submit Program Supplement
Agreement No. 0K60 to the State of California Department of Transportation to encumber
$225,000 in State Safe Routes to School Grant funding for construction of the Paradise Valley
Road Safe Routes to School Project from East 8th Street to East Plaza Boulevard near Ira
Harbison Elementary School. Said Program Supplement Agreement is on file in the office of the
City Clerk.
BE IT FURTHER RESOLVED that the City Council hereby authorizes matching
funds in the amount of $45,000 available through Prop "A" TransNet funds for a total project
cost of $270,000.
PASSED and ADOPTED this 19th day of March, 2013.
Ron Morrison, Mayor
ATTEST: APPROVED AS TO FORM:
Michael R. Della, City Clerk Claudia Gacitua Silva
City Attorney
•
STATE OF CALIFORNIA. BUSINESS, TRANSPORTATION, AND HOUSING AGENCY
CEWE° APR z g 2013...4
Edmund G. Brown Jr. Governor
DEPARTMENT OF TRANSPORTATION
Division of Local Assistance
1120 N STREET
P.O. BOX 942874, MS# 1
Sacramento, CA 94274-0001
TTY 711
(916) 654-3151
Fax (916) 653-7621
April 23, 2013
Ms. Leslie Deese
City Manager
City of National City
1243 National City Boulevard
National City, CA 91950
Attn: Mr. Stephen Manganiello
Dear Ms. Deese:
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File : 11-SD-0-NATC
SR2SL-5066(024)
Ira Harbison ES. Paradise Valley
Rd between E. 8th St & E. Plaza
Blvd
Enclosed is your fully executed copy of Program Supplement Agreement No. 0K60 Rev. 000 to Administering Agency -
State Master Agreement No. 00013S and an approved Finance Letter. Please retain the signed Finance Letter for your
records.
In accordance to Government Code 16304, Federal and State funds appropriated by the State budget are available for
disbursement for limited periods of time. The attached Finance Letter shows these deadlines for liquidation as
"Reversion Dates". Please ensure that your invoices are submitted at least 60 days prior to the Reversion Date to avoid
any lapse of funds. If your agency is unable to seek reimbursement by this date, you may request an extension through
a Cooperative Work Agreement (CWA). A CWA is subject to the final approval of the State Department of Finance. If
approved, the CWA may extend the deadline for up to one year to federal funds and up to three years for State funds.
Please note that Government Code 16304 does not supersede any other more restrictive expenditure deadlines.
Sincerely,
-IJOHN HOOLE, Chief
Office of Project Implementation - South
Division of Local Assistance
Enclosure
c: OLP AE Project Files
(11) DLAE - Erwin Gojuangco