HomeMy WebLinkAbout2013 CON City of Chula Vista - Animal Control Services - Amendment #3THIRD AMENDMENT TO AGREEMENT
BY AND BETWEEN
THE CITY OF NATIONAL CITY AND
THE CITY OF CHULA VISTA
TO PROVIDE GENERAL ANIMAL CARE SERVICES
TO THE CITY OF NATIONAL CITY
This Third Amendment to the Agreement is entered into this 1st day of July 2013, by and
between the City of Chula Vista, a chartered municipal corporation of the State of California, and the City
of National City, a municipal corporation of the State of California ("National City"). The City of Chula
Vista and the City of National City may be referred to collectively as "Parties."
RECITALS
A. The Parties entered into an Agreement on April 6, 2010 (the "Agreement"), wherein the
City of Chula Vista agreed to provide animal shelter and control services for the
impounding, adoption, redemption, and the care and disposition of dogs, cats, and other
small animals for the not to exceed amount of $377,730.00 for Fiscal Year 2010-2011.
B. The Agreement allows the City of National City the option to extend the Agreement for
one-year terms each fiscal year, up to four such extensions.
C. The First Amendment to the Agreement extended the term from April 6, 2011
through June 30, 2012, for the not -to -exceed amount of $317,733, and the Second
Amendment to the Agreement extended the term from July 1, 2012 through June 30,
2013, in the not to exceed amount of $326,927.
D. The Parties now desire to amend the Agreement to extend the term of the Agreement for
an additional year, through Fiscal Year 2013-2014, beginning July 1, 2013 and ending
June 30, 2014, for a total not -to -exceed amount of $337,439.
NOW, THEREFORE, the Parties agree that the Agreement entered into on the 6th day of April,
2010, shall be amended to extend the term through Fiscal Year 2013 - 2014, beginning July 1, 2013 and
ending June 30, 2014, for the total not -to -exceed amount of $337,439.
The parties further agree that with the foregoing exception, each and every term and provision of
the Agreement dated April 6, 2010, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year
first above written.
CITY OEITIONAL CITY CITY OF CHULA VISTA
Ron Morrison, Mayor
PROVED AS TO FORM:
Clau .ia G
City Atto
By:
Cheryl Cox, Mayor
APPROVED AS TO FORM:
Glen Googins 1 z y ?rat CC
City Attorney
RESOLUTION NO. 2013 — 78
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE A THIRD AMENDMENT
TO THE AGREEMENT WITH THE CITY OF CHULA VISTA FOR THE NOT
TO EXCEED AMOUNT OF $377,439 TO PROVIDE GENERAL ANIMAL
CONTROL, SHELTER, AND RELATED ADMINISTRATIVE SERVICES
TO THE CITY OF NATIONAL CITY FOR ONE ADDITIONAL
ONE YEAR TERM THROUGH FISCAL YEAR 2013-2014
WHEREAS, on April 6, 2010, the City Council adopted Resolution No. 2010-54,
entering into an agreement with the City of Chula Vista ("Chula Vista") whereby Chula Vista will
provide animal shelter and control services for the impounding, adoption, redemption, and care
and disposition of dogs, cats, and other small animals for the not to exceed amount of $377,730
for fiscal year 2009/2010, with options to extend for four (4) additional one (1) year terms; and
WHEREAS, on April 19, 2011, the City Council adopted Resolution No. 2011-89,
approving the First Amendment to the Agreement to extend the term of the Agreement to June
30, 2012, for the total not to exceed amount of $317,733; and
WHEREAS, on July 3, 2012, the City Council adopted Resolution No. 2012-141,
approving the Second Amendment to the Agreement to extend the Agreement from July 1, 2012
through June 30, 2013, for the total not to exceed amount of $326,927; and
WHEREAS, the City of National City and the City of Chula Vista desire to enter
into a Third Amendment to the Agreement to extend the services provided by the City of Chula
Vista through Fiscal Year 2013-2014, beginning July 1, 2013 and ending June 30, 2014, for the
total not to exceed amount of $337,439.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute the Third Amendment to the Agreement
with the City of Chula Vista for general animal control, shelter, and related administrative
services for a total not to exceed amount of $337,439 for fiscal year 2013/2014. Said Third
Amendment to the Agreement is on file in the office of the City Clerk.
PASSED and ADOPTED this 4th day of June,
ATTEST:
Micffael R. Dalla, Ciky Clerk
on Morrison, Mayor
I �
.r ;la G• itua Silva
City Attorn
ROVED AS TO FORM:
Passed and adopted by the Council of the City of National City, California, on June 4,
2013 by the following vote, to -wit:
Ayes: Councilmembers Cano, Morrison, Natividad, Rios, Sotelo-Solis.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
dmi(AP 4,46.
City lee City o ational City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2013-78 of the City of National City, California, passed and adopted
by the Council of said City on June 4, 2013.
City Clerk of the City of National City, California
By:
Deputy
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
ACCOUNT NO. 001-411-000-261-0000
MEETING DATE: June 4, 2013
AGENDA ITEM NO. 8
ITEM TITLE:
Resolution of the City Council of the City of National City authorizing the Mayor to execute a Third
Amendment to the Agreement with the City of Chula Vista for a total not to exceed amount of
$337,439 to provide general animal control, shelter, and related administrative services to the
residents of National City for an additional one (1) year term through Fiscal Year 2013-2014.
PREPARED BY: Manuel Rodriguez, Chief of Police
PHONE: 336-4511
EXPLANATION:
DEPARTMENT: Police
APPROVED BY:
On April 6, 2010, the City Council adopted Resolution No. 2010-54, approving an Agreement with the
City of Chula Vista to provide general animal control, shelter and related administrative services for the
City of National City. The Agreement included an option to extend the Agreement for four (4) additional
one-year terms. This resolution is for the Third Amendment to the Agreement to extend the services
provided by the City of Chula Vista through Fiscal Year 2013 — 2014.
FINANCIAL STATEMENT: APPROVED:
APPROVED:
The cost of this agreement not to exceed $337,439 has been allocated within the police budget
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
Finance
MIS
STAFF RECOMMENDATION:
Adopt Resolution
BOARD / COMMISSION RECOMMENDATION:
1TTACHMENTS:
Letter From Chula Vista
Third Amendment to the Agreement
RECEIVED MAY 1 6 2111;
CITY OF
CHULA VISTA
OFFICE OF THE CITY MANAGER
May 8, 2013
Leslie Deese, City Manager
City of National City
1243 National City Boulevard
National City, CA 91950
Dear Ms. Deese:
The City of Chula Vista and the City of National City entered into a contract for Animal
Care Services on April 16, 2010 for one year, with four additional one-year options to
extend the contract.
For calendar year 2012, the Chula Vista Animal Care Facility took in 6715 animals. Of
these, 1157 (17.230%) were from the City of National City. The percentage for the City
of National City for the previous year was 18.026%.
The City of Chula Vista is proposing to extend this contract for one year to provide
kenneling services to the City of National City. The proposal for these services for FY
12-14 is $337,439 or $28,119.94 monthly.
Please respond to the City of Chula Vista no later than May 23, 2013 indicating if the
City of National City accepts this proposal.
Sincerely,
D
Kelley Bacon
Deputy City Manager
Attachment: 1
J:Admin/AnimalCare/ACF Services— National City
276 FOURTH AVENUE • CHULA VISTA • CALIFORNIA 91910 • (619) 691-5031 • FAX (619) 409-5884
Pot.Coneumer Recycled Pew
Direct Costs
Animal Adoption Counselor (6001)
Animal Care Assistant (6001)
Animal Care Assistant (6001)
Animal Care Facility Admin (6001)
Animal Control Officer (6001)
Office Specialist (6001)
Office Specialist (6001)
Registered Vet Tech (6001)
Sr Animal Care Assistant (6001)
Veterinarian (6001)
Veterinary Assistant (6001)
Hourly Wages (6005)
Total Salaries & Wages
Total Overtime
Total Benefits
Other Professional Services (6301)
Other Contractual Services (6401)
Cellular Phone Service (6506)
Printing and Binding (6531)
Postage (6533)
Travel/Conf/Mtgs (6541)
Membership/Dues (6542)
Transportation Allow (6551)
Phone Service (6571)
Gas and Electric (6572)
Water (6574)
Maint - Off Equipt (6611)
Maint - Other Equipt (6632)
Fleet Maint Charges (6641)
Office Supplies (6801)
Janitorial Supplies (6811)
Medical & Lab Supplies (6833)
Book, Publications, Maps (6846)
Animal & Adoption Supplies (6858)
Wearing Apparel (6881)
Food Products (6882)
Supplies and Services Savings (6889)
Matls to Main-Bldgs & Grounds (6911)
Credit Card Trans Fee (7021)
Cash Shortage (7104)
Total Supplies & Services
TOTAL BUDGET
CWOH @ 22.1 % of Salaries and Wages
TOTAL CHARGEABLE COSTS
National City
FTE 2014 Budget Cost Applied
2.00 $ 94,952 $ 94,952
5.00 $ 200,681 $ 200,681
1.00 $ 34,913 $ 34,913
1.00 $ 120,559 $ 120,559
4.00 $ 198,924 $ 198,924
0.50 $ 20,332 $ 20,332
1.00 $ 40,664 $ 40,664
2.00 $ 99,462 $ 99,462
2.00 $ 88,617 $ 88,617
1.00 $ 124,707 $ 82,839
1.00 $ 41,442 $ 41,442
$ 146,973 $ 133,186
$ 1,212,226 $ 1,156,571
$ 39,125 $ 39,125
$ 665,520 $ 648,325
$ 11,000 $ 11,000
$ 182,048 $ 176,048
$ 2,800 $ 2,800
$ 5,000 $ 5,000
$ 1,600 $ 1,600
$ 750 $
$ 120 $
$ 500 $ 500
$ 7,055 $ 7,055
$ 36,483 $ 36,483
$ 2,000 $ 2,000
$ 1,814 $ 1,814
$ 500 $ 500
$ 32,059 $ 32,059
$ 10,500 $ 10,500
$ 14,500 $ 14,500
$ 199,364 $ 185,214
$ 519 $ 519
$ 25,850 $ 25,850
$ 5,072 $ 5,072
$ 42,315 $ 42,315
$ (7,952) $ (7,952)
$ 17,517 $ 17,517
$ 2,500 $ 2,500
$ - $
$ 593,944 $ 672,894
$ 2,510,785 $ 2,416,915
% Kennel
% Control
100%
0%
100%
0%
10%
90%
90%
10%
0%
100%
100%
0%
90%
10%
100%
0%
100%
0%
100%
0%
100%
0%
90%
10%
78%
0%
10%
90%
78%
0%
100%
0%
100%
0%
0%
100%
80%
20%
80%
20%
100%
0%
100%
0%
100%
0%
100%
0%
100%
0%
100%
0%
0%0
100%
90%
10%
100%
0%
100%
0%
50%
50%
100%
0%
50%
50%
100%
0%
50%
50%
100%
0%
100%
0%
SUMMARY
Kennel @ 17.230% (proportioned based on percentage of animals taken in)
Less: Revenue Offset
Total Annual Contract Cost
94%
0°Io
Total
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
78%
100%
78%0
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
Kennel
$ 94,952
200,681
3,491
108,503
20,332
36,598
99,462
88,617
82,839
41,442
119,867
896,784
3,913
502,700
11,000
176,048
4,000
1,280
500
7,055
36,483
2,000
1,814
500
9,450
14,500
185,214
260
25,850
2,536
42,315
(3,976)
17,517
2,500
94% $ 536,846
$ 1,940,242
$ 198,189
$ 2,138,431
$368,453
$31,014
$337,439
FY2014 Monthly Base Rate for National City: $28,119.94
Note: $93,000 of the operating budget was eliminated from the calculation
as it is reimbursed by the County for spay and neuter clinics
National City
Kennel and Control Cost Breakdown
Direct Costs
Animal Adoption Counselor (6001)
Animal Care Assistant (6001)
Animal Care Assistant (6001)
Animal Care Facility Admin (6001)
Animal Control Officer (6001)
Office Specialist (6001)
Office Specialist (6001)
Registered Vet Tech (6001)
Sr Animal Care Assistant (6001)
Veterinarian (6001)
Veterinary Assistant (6001)
Hourly Wages (6005)
Total Salaries & Wages
Total Overtime
Total Benefits
Other Professional Services (6301)
Other Contractual Services (6401)
Cellular Phone Service (6506)
Printing and Binding (6531)
Postage (6533)
Travel/Conf/Mtgs (6541)
Membership/Dues (6542)
Transportation Allow (6551)
Phone Service (6571)
Gas and Electric (6572)
Water (6574)
Maint - Off Equipt (6611)
Maint - Other Equipt (6632)
Fleet Maint Charges (6641)
Office Supplies (6801)
anitorial Supplies (6811)
ledical & Lab Supplies (6833)
Book, Publications, Maps (6846)
Animal & Adoption Supplies (6858)
Wearing Apparel (6881)
Food Products (6882)
Supplies and Services Savings (6889)
Matls to Main-Bldgs & Grounds (6911)
Credit Card Trans Fee (7021)
Cash Shortage (7104)
Total Supplies & Services
TOTAL BUDGET
CWOH @ 22.1% of Salaries and Wages
TOTAL CHARGEABLE COSTS
FTE 2014 Budget Cost Applied
2.00 $ 94,952 $ 94,952
5.00 $ 200,681 $ 200,681
1.00 $ 34,913 $ 34,913
1.00 $ 120,559 $ 120,559
4.00 $ 198,924 $ 198,924
0.50 $ 20,332 $ 20,332
1.00 $ 40,664 $ 40,664
2.00 $ 99,462 $ 99,462
2.00 $ 88,617 $ 88,617
1.00 $ 124,707 $ 82,839
1.00 $ 41,442 $ 41,442
$ 146,973 $ 133,186
$ 1,212,226 $ 1,156,571
$ 39 125 $ 39,125
$ 665,520 $ 648,325
$ 11,000 $ 11,000
$ 182,048 $ 176,048
$ 2,800 $ 2,800
$ 5,000 $ 5,000
$ 1,600 $ 1,600
$ 750 $
$ 120 $
$ 500 $ 500
$ 7,055 $ 7,055
$ 36,483 $ 36,483
$ 2,000 $ 2,000
$ 1,814 $ 1,814
$ 500 $ 500
$ 32,059 $ 32,059
$ 10,500 $ 10,500
$ 14,500 $ 14,500
$ 199,364 $ 185,214
$ 519 $ 519
$ 25,850 $ 25,850
$ 5,072 $ 5,072
$ 42,315 $ 42,315
$ (7,952) $ (7,952)
$ 17,517 $ 17,517
$ 2,500 $ 2,500
$ - $
$ 59.3,914 $ 572,894
$ 2,510,785 $ 2,416,915
% Kennel
Control Total
100%
0%
100%
0%
10%
90%
90%
10%
0%
100%
100%
0%
90%
10%
100%
0%
100%
0%
100%
0%
100%
0%
90%
10%
78%
22%
10%
90%
78%
22%
100%
0%
100%
0%
0%
100%
80%
20%
80%
20%
100%
0%
100%
0%
100%
0%
100%
0%
100%
0%
100%
0%
0%
100%
90%
10%
100%
0%
100%
0%
50%
50%
100%
0%
50%
50%
100%
0%
50%
50%
100%
0%
100%
0%
Note: $93,000 of the operating budget was eliminated from the calculation
as it is reimbursed by the County for spay and neuter clinics
94%
6%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
Kennel Control
94,952 $
200,681 $
3,491 $ 31,422
108,503 $ 12,056
$ 198,924
20,332 $ -
36,598 $ 4,066
99,462 $ -
88,617 $
82,839 $
41,442 $ -
119,867 $ 13,319
896,784 $ 259,787
3,913 $ 35,213
502,700 $ 145,625
11,000 $
176,048 $ -
$ 2,800
4,000 $ 1,000
1,280 $ 320
500
7,055
36,483
2,000
1,814
500
9,450
14,500
185,214
260
25,850
2,536
42,315
(3,976)
17,517
2,500
32,059
1,050
260
2,536
(3,976)
100% $ 536,846 $ 36,049
$ 1,940,242 $ 476,673
$ 198,189 $ 57,413
$ 2,138,431 $ 534,086
K & C Costs Detail
ANIMAL SHELTER FY2014 KENNEL COSTS
City
Chula Vista/Other
National City
Imperial Beach
Lemon Grove
Total
Animals Taken In
4,699
1,157
468
391
6,715
% of Total'
69.978%
17.230%
6.969%
5.823%
100.00%
Summary of Cost
Kennel Cost
$2,138,431
$2,138,431
$2,138,431
$2,138,431
Agency Share
of Kennel Cost
$1,496,424
$368,453
$149,037
$124,516
$2,138,431
Revenue Offset
$180,000
$180,000
$180,000
$180,000
% of Total '
69.978%
17.230%
6.969%
5.823%
100.00%
Agency Share of
Revenue Offset
$125,960
$31,014
$12,545
$10,481
$180,000
Net Kennel Cost
$1,370,464
$337,439
$136,492
$114,035
$1,958,431
ANIMAL SHELTER FY2014 CONTROL COSTS
City
Chula Vista/Other $
National City $
Imperial Beach $
Lemon Grove $
Total
Control Cost
534,086
534,086
534,086
534,086
Agency Share
# of FTEs of Control Cost
3.500 $ 381,292
0.000 $
0.800 $
0.800 $
5.100 $
76,397 2
76,397 2
534,086
TOTAL ANIMAL
City
Chula Vista/Other
National City
Imperial Beach
Lemon Grove
Total
SHELTER FY2014
Kennel
$1,370,464
$337,439
$136,492
$114,035
$1,958,431
COSTS
Control
$381,292
$0
$76,397
$76,397
$534,086
Annual Total
$1,751,757
$337,439
$212,889
$190,432
$2,492,517
Monthly Total
$145,980
$28,120
$17, 741
$15,869
$207,710
'Based on calendar year 2012 ratio
2 Salary, citywide overhead, benefits, supplies/services for 0.8 FTE
K & C Costs Summary
THIRD AMENDMENT TO AGREEMENT
BY AND BETWEEN
THE CITY OF NATIONAL CITY AND
THE CITY OF CHULA VISTA
TO PROVIDE GENERAL ANIMAL CARE SERVICES
TO THE CITY OF NATIONAL CITY
This Third Amendment to the Agreement is entered into this 1st day of July 2013, by and
between the City of Chula Vista, a chartered municipal corporation of the State of California, and the City
of National City, a municipal corporation of the State of California ("National City"). The City of Chula
Vista and the City of National City may be referred to collectively as "Parties."
RECITALS
A. The Parties entered into an Agreement on April 6, 2010 (the "Agreement"), wherein the
City of Chula Vista agreed to provide animal shelter and control services for the
impounding, adoption, redemption, and the care and disposition of dogs, cats, and other
small animals for the not to exceed amount of $377,730.00 for Fiscal Year 2010-2011.
B. The Agreement allows the City of National City the option to extend the Agreement for
one-year terms each fiscal year, up to four such extensions.
C. The First Amendment to the Agreement extended the term from April 6, 2011
through June 30, 2012, for the not -to -exceed amount of $317,733, and the Second
Amendment to the Agreement extended the term from July 1, 2012 through June 30,
2013, in the not to exceed amount of $326,927.
D. The Parties now desire to amend the Agreement to extend the term of the Agreement for
an additional year, through Fiscal Year 2013-2014, beginning July 1, 2013 and ending
June 30, 2014, for a total not -to -exceed amount of $337,439.
NOW, THEREFORE, the Parties agree that the Agreement entered into on the 6th day of April,
2010, shall be amended to extend the term through Fiscal Year 2013 - 2014, beginning July 1, 2013 and
ending June 30, 2014, for the total not -to -exceed amount of $337,439.
The parties further agree that with the foregoing exception, each and every term and provision of
the Agreement dated April 6, 2010, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year
first above written.
CITY OF NATIONAL CITY CITY OF CHULA VISTA
By: By:
Ron Morrison, Mayor Cheryl Cox, Mayor
APPROVED AS TO FORM: APPROVED AS TO FORM:
Claudia G. Silva
City Attorney
Glen Googins
City Attorney
RESOLUTION NO. 2013 —
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE A THIRD AMENDMENT
TO THE AGREEMENT WITH THE CITY OF CHULA VISTA FOR THE NOT
TO EXCEED AMOUNT OF $377,439 TO PROVIDE GENERAL ANIMAL
CONTROL, SHELTER, AND RELATED ADMINISTRATIVE SERVICES
TO THE CITY OF NATIONAL CITY FOR ONE ADDITIONAL
ONE YEAR TERM THROUGH FISCAL YEAR 2013-2014
WHEREAS, on April 6, 2010, the City Council adopted Resolution No. 2010-54,
entering into an agreement with the City of Chula Vista ("Chula Vista") whereby Chula Vista will
provide animal shelter and control services for the impounding, adoption, redemption, and care
and disposition of dogs, cats, and other small animals for the not to exceed amount of $377,730
for fiscal year 2009/2010, with options to extend for four (4) additional one (1) year terms; and
WHEREAS, on April 19, 2011, the City Council adopted Resolution No. 2011-89,
approving the First Amendment to the Agreement to extend the term of the Agreement to June
30, 2012, for the total not to exceed amount of $317,733; and
WHEREAS, on July 3, 2012, the City Council adopted Resolution No. 2012-141,
approving the Second Amendment to the Agreement to extend the Agreement from July 1, 2012
through June 30, 2013, for the total not to exceed amount of $326,927; and
WHEREAS, the City of National City and the City of Chula Vista desire to enter
into a Third Amendment to the Agreement to extend the services provided by the City of Chula
Vista through Fiscal Year 2013-2014, beginning July 1, 2013 and ending June 30, 2014, for the
total not to exceed amount of $337,439.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute the Third Amendment to the Agreement
with the City of Chula Vista for general animal control, shelter, and related administrative
services for a total not to exceed amount of $337,439 for fiscal year 2013/2014. Said Third
Amendment to the Agreement is on file in the office of the City Clerk.
PASSED and ADOPTED this 4th day of June, 2013.
Ron Morrison, Mayor
ATTEST: APPROVED AS TO FORM:
Michael R. Dalla, City Clerk Claudia Gacitua Silva
City Attorney