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HomeMy WebLinkAbout2013 CON Koch Armstrong - Street Resurfacing Project FY 12-13 - Notice of CompletionPLEASE COMPLETE THIS INFORMATION ,#REIX,,RDING REQUESTED BY: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 AND WHEN RECORDED MAIL TO: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 i i ii i iim uiiii ii iiiii iiiii iiiiiiiiii iiii NOV 05, 2013 8:59 AM OFFICIAL RECORDS SAN DIEGO COUNTY RECORDER'S OFFICE Ernest J. Dronenburg, Jr., COUNTY RECORDER FEES: 0.00 PAGES: 2 11111IIIIJ11111111111111111111111111111111111I1111111111111111111111111111111111111 THIS SPACE FOR RECORDER'S USE ONLY (Note: This document is recorded on behalf of the City of National City, a municipal corporation, and is exempt from Recorder's fees pursuant to Government Code Section 27383) NOTICE OF COMPLETION: The National City Street Resurfacing and Concrete Improvement Project, Specification No. 12-06 (Please fill in document title(s) on this line) THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION (Additional recording fee applies) RECORDING REQUESTED BY WFIEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: Attn: CITY CLERK 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on October 15, 2013 of The National City Street Resurfacing and Concrete Improvement Project, Specification No. 12-06 Work of improvement or portion of work of improvement under construction or alteration. Various Locations in National City, CA 91950 State Zip Code The undersigned owns the following interest or estate in said property: Owner -in -Fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Koch -Armstrong General Engineering, Inc. Name of Original Contractor The following work and material were supplied: All Labor, Material and Equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: October 23, 2013 Joint tenants, tenants in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed oner 23, 2013, at National City, California. Signature RONORRISON, MAYOR 1245 kJMnokI&L Cris( 3tmJ klki:n NIAL C.m(, CA y N0AIO-I RESOLUTION NO. 2013 — 191 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY KOCH-ARMSTRONG GENERAL ENGINEERING, INC., FOR THE TOTAL FINAL AMOUNT OF $719,939.61, AUTHORIZING THE RELEASE OF THE RETENTION IN THE AMOUNT OF $35,996.98, AND RATIFYING THE NOTICE OF COMPLETION FILED WITH THE COUNTY RECORDER ON NOVEMBER 5, 2013 FOR THE NATIONAL CITY STREET RESURFACING AND CONCRETE IMPROVEMENT PROJECT BE IT RESOLVED by the City Council of the City of National City as follows: It appearing to the satisfaction of the Engineering Division of the Development Services Department that all work required to be done by Koch -Armstrong General Engineering, Inc., for the total final amount of $719,939.61, for the National City Street Resurfacing and Concrete Improvement Project has been completed, the City Council of National City hereby accepts said work, ratifies the Notice of Completion filed with the County Recorder on November 5, 2013, and orders that payment for said work be made in accordance with said contract, including release of the retention in the amount of $35,996.98. ATTEST: Mich el R. Dalla, Ci Clerk Y City Att PASSED and ADOPTED this 17th day of Decemb , 3. on Morrison, Mayor VED AS TO FORM: citua Silva Passed and adopted by the Council of the City of National City, California, on December 17, 2013 by the following vote, to -wit: Ayes: Councilmembers Cano, Morrison, Natividad, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California i4e:162)) City CI rk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2013-191 of the City of National City, California, passed and adopted by the Council of said City on December 17, 2013. City Clerk of the City of National City, California By: Deputy CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT "—ETING DATE: December 17, 2013 AGENDA ITEM NO. 7 ITEM TITLE: Resolution of the City Council of the City of National City: 1) accepting the work of Koch -Armstrong General Engineering, Inc., 2) approving the final contract amount of $719,939.61; 3) authorizing the release of retention in the amount of $35,996.98, and 4) ratifying the filing of a Notice of Completion for the National City Street Resurfacing and Concrete Improvement Project, Specification No. 12-06 (funded by Proposition A and CDBG Funds) PREPARED BY: Stephen Manganiello PHONE: 619-336-4382 EXPLANATION: See attached DEPARTMENT: Engineering APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: ` ////ey Finance APPROVED: MIS Retention is encumbered on Purchase Order 76352 and will be released upon City Council approval. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt Resolution BOARD / COMMISSION RECOMMENDATION: N/A 'TACHMENTS: i. Explanation 2. Notice of Completion 3. Final Contract Balance Sheet 4. Resolution On September 17, 2012, four bids were received and opened and read to the public for the National City Street Resurfacing and Concrete Improvements, Specification 12-06. The project included street resurfacing and concrete improvements are various locations in the City. After reviewing the bids, staff determined that Koch -Armstrong General Engineering, Inc. was responsive and that they were the lowest responsible bidder qualified to perform the work as described in the project specifications. On October 16, 2013, the City Council adopted Resolution No. 2012-205 awarding the contract to Koch -Armstrong General Engineering, Inc. in the amount of $657,679.24. The Notice to Proceed with construction was issued on November 12, 2013, with a construction start date of November 19, 2013. The Notice of Completion was issued on October 15, 2013, and filed with the San Diego County recorder's Office on November 5, 2013. Twelve changes orders were issued for this project and are detailed in the Final Contract Balance Report (attached). Change Order Nos. 1 and 2 decreased the bid amount by $72,930, and Change Order Nos. 3 through 12 increased the original contract amount by $165,035.07, while line item adjustments decreased the contract by $43,763.61 for a net increase of $62,260.37 to the original contract. This results in a 9.47% contract increase for a final contract balance of $719,939.61. As a result of satisfactory completion of the project, staff recommends that the City Council: 1) accept the work of Koch -Armstrong General Engineering, Inc., 2) approve the final contract amount of $719,939.61; 3) authorize the release of retention in the amount of $35,996.98 and 4) ratify the filing of a Notice of Completion for the National City Street Resurfacing and Concrete Improvement Project, Specification No. 12-06. PLEASE COMPLETE THIS INFORMATION RECORDING REQUESTED BY: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 AND WHEN RECORDED MAIL TO: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 THE ORIGINAL OF THIS DOCUMENT WAS RECORDED ON NOV 05, 2013 DOCUMENT NUMBER 2013-0659391 Ernest J. Dronenburg, Jr., COUNTY RECORDER SAN DIEGO COUNTY RECORDER'S OFFICE TIME: 8:59 AM THIS SPACE FOR RECORDER'S USE ONLY (Note: This document is recorded on behalf of the City of National City, a municipal corporation, and is exempt from Recorder's fees pursuant to Government Code Section 27383) NOTICE OF COMPLETION: The National City Street Resurfacing and Concrete Improvement Project, Specification No. 12-06 (Please fill in document title(s) on this line) THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION (Additional recording fee applies) -1- RECORDING REQUESTED BY WHEN RECORDED MAIL, TO: NAME: CITY OF NATIONAL CITY ADDRESS: Attn: CITY CLERK 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on October 15, 2013 of The National City Street Resurfacing and Concrete Improvement Project, Specification No. 12-06 Work of improvement or portion of work of improvement under construction or alteration. Various Locations in National City, CA 91950 State Zip Code The undersigned owns the following interest or estate in said property: Owner -in -Fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Koch -Armstrong General Engineering, Inc. Name of Original Contractor The following work and material were supplied: All Labor, Material and Equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Joint tenants, tenants in common, or other owners Dated: October 23, 2013 Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on( efe er 23 2013, at National City, California. Signature RONTMORRISON, MAYOR Noc010-1 -2- FINAL CONTRACT BALANCE RETENTION REDUCTION DATE: December 3, 2013 PROJECT: National City Street Resurfacing and Concrete Improvement Project Specification No. 12-06 TO: Kock -Armstrong General Engineering Inc. P.O. Box 1190 Lakeside, CA 92040 ORIGINAL CONTRACT AMOUNT: $ 657,679.24 START DATE: 11/19/2012 COMPLETION DATE: 8/28/2013 ORIGINAL CONTRACT LENGTH: 90 Working Days EXTENTION OF WORK DAYS: 6 Months, 10 Days TOTAL CONTRACT TIME: 9 Months, 10 Days DESCRIPTION: This Final Contract Balance reports final line item amounts and summarizes all changes to produce a final contract amount. Please see Attachment "A" to this Final Contract Balance. CHANGE ORDERS AND LINE ITEM ADJUSTMENTS: Change Order #1 provided for the reduction of line items #7 Remove and Replace 4" PCC Sidewalk, #14 Furnish and install 2" Conduit Sweep due to a clerical error on addendum #3. This Change Order does not change any line item prices. This Change Order decreased the total contract amount by $31,270.00. (This amount was already included as part of the Original Contract at time of award). Change Order #2 provided for the removal of the specification for perform thermoplastic from Line Item#11. This Change Order will replace the installation of four (4) thermoplastic checkered cross -walks with the installation of one (1) thermoplastic cross- walk under Line Item#12. This Change Order decreased the total contract amount by $41,660.00. (This amount was already included as part of the Original Contract at time of award). -1- FINAL CONTRACT BALANCE Resurfacing and Concrete Improvement Project Specification No. 12-06 Change Order #3 provided for the removal and replacement of 272 SF of concrete driveway at 30th Street, west of Harding Avenue. This Change Order increased the total contract amount by S3,944.00. Change Order #4 provided for the required repair of the existing D-25 on the North Side of Plaza Boulevard between D Avenue and Highland. This Change Order increased the total contract amount by $1298.54. Change Order #5 provided for the installation of striping, street markings, and stop signs at various locations throughout the city. This Change Order increased the total contract amount by $18,711.58. Change Order #6 provided for the removal of tree -roots and removal and replacement of 4" asphalt on G Avenue north of 24th Street. This Change Order increased the total contract amount by $3,824.08 Change Order #7 provided for the addition of No.4 rebar 24" from center for the G-17 ally aprons on C Avenue between 16th and 20th streets. These alleys require greater structural stability due to high usage from trash trucks and other larger vehicles. This Change Order increased the total contract amount by $1,127.14. Change Order #8 provided for the removal of line item #3, REAS Flex Seal, Plant Mix, and replace it with lump sum item for 1.25" header cuts and placement of 1.25" Warm Mix Overlay on Mile of Cars Way from National City Boulevard to 135 feet west of Wilson Avenue. This Change Order increased the total contract amount by $47,888.36. Change Order #9 provided for the removal and replacement of the "Do Not Enter" and "One Way" signs at B Avenue and 21st Street which are not on acceptable standards. This Change Order increased the total contract amount by $488.32. Change Order #10 provided for the change and update of the striping on 8th Street between Rachel Avenue and Olive Avenue in accordance with the overall striping and traffic plan for 8th Street. The asphalt for this section of 8th Street is also showing signs of wear and cracking and should be sealed prior to the new striping to ensure maximum life for the existing asphalt street section. This Change Order increased the total contract amount by $37,743.25. Change Order #11 provided for the required repair of the asphalt at Alpha Street from Palm Avenue to Beta Street. As this work is the same scope and character as the original contract, the Engineering Department requested that this work be completed as a change order addition to the Contract. This Change Order increased the total contract amount by $49,959.80. Page 2 -2- FINAL CONTRACT BALANCE Resurfacing and Concrete Improvement Project Specification No. 12-06 Change Order #12 provided for a reflection to the adjustments to the original contract base bid. This Change Order does not change the total contract amount of the project. Line Item #2, "Cold Milling", was increased 500 SF for an increase in the total contract amount by $1,750.00. Line Item #4, "6" Asphalt Concrete Dig -outs and Replacement", was decreased 31.82 Tons for a decrease in the total contract by $3,683.16. Line Item #7, "Remove and Replace 4" PCC Sidewalk", was decreased by 909.5 SF for a decrease in the total contract amount by $3,550.00. Line Item #8, "Remove and Replace 6"-8" Curb and Gutter", was decreased by 42.5 LF for a decrease in the total contract amount by $1,785.00. Line Item #10, "Remove and Replace Traffic Loops", was increased by 2 units each for an increase in the total contract amount by $640.00. Line Item #14, "Furnish and install 3" PVC Conduit", was decreased by 275 LF for a decrease in the total contract amount by $7,328.75. Line Item #15, "Furnish and install 2" Conduit Sweep", was decreased by 8 units for a decrease in the total contract amount by $5,120.00. Line Item #17, "Furnish and install Pull Rope", was decreased by 1,100 LF for a decrease in the total contract amount of $1,177.00. Line Item #19, "Furnish and install #5 Pull Box", was decreased by 2 units for a decrease in the total contract amount of $748.00. Line Item #21, "Remove and Replace 4" PCC Sidewalk", was increased by 1,059 SF for an increase in the total contract amount of $6,565.80. Line Item #22, "Install Root Barriers", was decreased by 660 LF for a decrease in the total contract amount of $7,821.00. Line Item #23, "Remove and Replace 6"-8" Curb and Gutter", was decreased by 1,723 LF for a decrease in the total contract amount of $63,751.00. Line Item #24, "Remove and Replace PCC Driveway was increased by 1,903 SF for an increase in the total contract amount of $27,593.50. Line Item #25, "Remove and Replace Cross -Gutter", was decreased by 1,238 SF for a decrease in the total contract amount of $20,179.00. Page 3 -3- FINAL CONTRACT BALANCE Resurfacing and Concrete Improvement Project Specification No. 12-06 Line Item #26, "Remove and Replace Pedestrian Ramps", was increased by 12 units for an increase in the total contract amount of $31,440.00. Line Item #27, "Tree Removals with Stumping", was increased by 3 units for an increase in the total contract amount of $3,390.00. CONTRACT ADJUSTMENT: As a result of the above change orders, the contract price is adjusted as follows: 1. The final contract price is adjusted to $719,939.61. This document and its purpose to balance payment shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for performing the work described above. Koch -Armstrong General Engineering, Inc. will not be entitled to damages or additional payment for delays as described in the 2010 edition of the Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. Page 4 -4- City of National City National City Street Resurfacing and Concrete Improvement Project Specification No 12-06 Final Billing Statement October 2, 2013 Original Contract Previous Billings '- This BtIling To Date No. Item Unit Quantity Unit Pnce Amount Quantity Amount quantity r Amount Quantity Amount ON (Delta) Price (Delta) BASE BID ^A" - MILE OF CARS WAY 1 Mobilization/Demobilization LS 1 3,500.00 3,500.00 0.60 2,100.00 - -040 -- 1,400.00' 1.00 3,500.00 - - 2 Cold Milling SF 100 3.50 350.00 - - - 721600,, , =:Z.1 0:00� 600.00 2,100.00 500.00 1,750.00 3 REAS Flex Seal, Plant Mix GAL 11,500 6.40 73600.00 11,500.00 73 60000 < 11,500.00 73,600.00 - - 4 6' Asphalt Concrete Dig -outs and Replacement TON 1,600 115.75 185,200.00 1,568.18 181 516.84 , 1,568.18 181,516.84 (31.82) (3,683.16) 5 Remove Unsuitable Sub -Grade and Replace with CMB and Geo-Fabric TON 1,000 48.10 48,100.00 - - - - (1,000.00) (48,100.00) 6 Crack Filing and Weed Abatement SY 12,878 0.58 7,469.24 - - - - (12,878.00) (7,469.24) 7 Remove and Replace 4" PCC Sidewalk SF 1,200 7.10 8,520.00 290.50 2,062.55 290.50 2,062.55 (909.50) (6,457.45) (1,785.00) 8 Remove and Replace 6-8" Curb and Gutter LF 160 42.00 6,720.00 117.50 4,935 00 - 117.50 4,935.00 (42.50) 9 Remove and Replace Cross -Gutter SF 90 22.00 1,980.00 - - x r - - (90.OD) (1,980.00) 10 Remove and Replace Traffic Loops EA 52 320.00 16,640.00 - 5d 00 %'1j,260. 0 54.00 17,280.00 2.00 640.00 11 Remove and Replace Sipping, Pavement Markings, and Markers LS 1 26,380.00 26,380.00 1.00 26,380 00 = 1.00 26,380.00 - 12 Install Four (4) Thermoplastic Checkered Goss -Walks (Intersection of Mile of Cars Way and National City Blvd) LS 1 11,830.00 1183000 - t00 .Yt83000- - 1.00 11,830.00 - 13 Provide 30 x 30 Signs EA 4 310.00 1,240.00 - - 4,00 .fC,240:003 4.00 1,240.00 - - 14 Flrrtish and lrteII 3' PVC LF 1,100 26.65 29,315.00 825.00 21,986.25 -- 825.00 21,986.25 (275.00) (7,328.75) (5,120.00) 15 Fumiah and Install 2" Conduit Sweep 6,6 12 640.00 7,680.00 4 00 2,560.00 _ _ 4.00 2,560.00 (8.00) 16 Relocate Existing Signal Intermnneet Cable to New Conduit Run LS 1 4,263.00 4,263.00 1.00 4,263.00 1.00 4,263.00 - - 17 Fumish and Install Putt Rope LF 2,000 1.07 2,140.00 900.00 963.00 r - 900 00 963.00 (1,100.00) (1,177.00) 18 Furnish and Install #8 Pull Box with Extension EA 3 427 00 1,281 00 3.00 1,281.00 3.00 1,281.00 - 19 Furnish and Install #5 Pull Box EA 5 374.00 1,870.00 7.00 2,618.00 ' °•i 7.00 2,618.00 2.00 748.00 BASE BID "B" - CDBG CONCRETE - - 20 Mobilization/Demobilization LS 1 1,500.00 1,500.00 1.00 150000 - -." 100 1,500.00 - 21 Remove and Replace 4" PCC Sidewalk SF 5,785 6.20 35,743.00 6,824.00 42,308.80 6,824.00 42,308.80 1,059.00 6,565.80 22 Install Root Boren LF 900 11.85 10,665.00 40.00 474.00 `' 206:00 `2,37f1.00` 240.00 2,844.00 (660.00) (7,821.001 23 Remove and Replace 6-8" Curb and Gutter LF 2,210 37.00 81,770.00 487.00 18 019.00 467.00 16,019.00 (1,723.00) (63,751.00) 24 Remove and Replace PCC Driveway SF 120 14.50 1,740.00 2,023.00 29,33350 2,023.00 29,333.50 1,903.00 27,593_50 25 Remove and Replace Cross -Gutter SF 1,710 16.30 27,873.00 472.00 7,693.60 472.00 7,693.60 (1,238.00) (20,179.40) 26 Remove and Replace Pedestrian Ramps EA 20 2,620 00 52 400.00 32 00 83,840 00 - 32.00 83,840.00 12.00 31,440.00 27 Tree Removals with Stumping EA 7 1,130.00 7,910.00 1000 1130000 - 10.00 11,300.00 3.00 3,390.00 CHANGE ORDERS 1 Reduction of Line Items Nos. 7, 14. 15 LS 1 - - - - - - (1.00) 2 Reduction in Line Item Nos. 11, 72 LS 1 - - - - - - (1.00) 3 Access Driveway LS 1 3,944.00 3,944.00 1.00 3,944.00 1.00 3,944.00 - - 4 0-25 @ Plaza LS 1 1,298.54 1 298.54 100 1,296 54 - 1 00 1,298.54 - - 5 Striping (6 locations) LS 1 18,711.58 18,711.58 1 00 18711 58 1 00 18,711.58 - - 6 T&M - G Street LS 1 3,824.08 3,824.08 1.00 3,824.08 1.00 3,824.08 - - 7 Reber in Alleys LS 1 1,127.14 1,127.14 1.00 112714 100 1,127.14 - - 8 Wann Mix Overlay on Mile of Can LS 1 47,888.36 47,888.36 1.00 47 888.36 1.00 47 888.36 - - 9' T8M Signs LS 1 488.32 488.32 1.00 488.32 1.00 488.32 - 10 Fumish and place REAS on 8th St LS 1 37,743.25 37,743.25 1.00 37,743.25 1.00 37,743.25 - 11 Alpha Street Repair and REAS LS 1 49,959.80 49,959.80 _ 1.00. 44,95980 1.00 49.959.80 - - 'Changed from CO8 TOTALS' 822 664.31 633,759 81 8fi 179'.80 719,939.61 (102,724.71) RESOLUTION NO. 2013 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY KOCH-ARMSTRONG GENERAL ENGINEERING, INC., FOR THE TOTAL FINAL AMOUNT OF $719,939.61, AUTHORIZING THE RELEASE OF THE RETENTION IN THE AMOUNT OF $35,996.98, AND RATIFYING THE NOTICE OF COMPLETION FILED WITH THE COUNTY RECORDER ON NOVEMBER 5, 2013 FOR THE NATIONAL CITY STREET RESURFACING AND CONCRETE IMPROVEMENT PROJECT BE IT RESOLVED by the City Council of the City of National City as follows: It appearing to the satisfaction of the Engineering Division of the Development Services Department that all work required to be done by Koch -Armstrong General Engineering, Inc., for the total final amount of $719,939.61, for the National City Street Resurfacing and Concrete Improvement Project has been completed, the City Council of National City hereby accepts said work, ratifies the Notice of Completion filed with the County Recorder on November 5, 2013, and orders that payment for said work be made in accordance with said contract, including release of the retention in the amount of $35,996.98. PASSED and ADOPTED this 17th day of December, 2013. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney Ron Morrison, Mayor