HomeMy WebLinkAbout2014 CON PAL General Engineering - 8th Street Smart Growth Revitalization - Change Order #7+►» CALIFORNIA
NATIONAL CITy
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8TH STREET SMART GROWTH REVITALIZATION
Specification #12-13
Contractor: PAL General Engineering, Inc.
CHANGE ORDER NO. 7
March 5, 2014
Reason/Purpose for this Change Order:
The street light standards and fixtures, decorative poles and project lights are not part of the original contract.
This change order provides for the procurement of all the street light standards, LED fixtures, decorative poles
and projection lights for under the 1-5 overpass that are required for the completion of the, street lighting and art
elements of the project.
The City of National City and Contractor agree to the following change to the original Contract:
The City and the Contractor agree that the Contractor shall procure and provide all the street light standards and
LED fixtures, decorative poles and projection lights to be installed under bid items 58, 59, 60, 61, 64, 65 and 66
in accodance with the amended lighting plan in the quantities shown on Attachment "A". The lump sum price for
all of the street light standard, LED fixtures, decorative poles and projection lights detailed on attachment "A" is
$707,769.09. All materials shall be in compliance with the approved submittals. This amount does not include
the adjustment for bond costs. The amount for bonds will be adjusted at the end of the project when the final
total project costs are determined. The Contractor will order all the materials listed herein for beginning delivery
on June 16, 2012.
Original Contract Amount $ 3,709,079.35
(213.22)
3,708,866.13
Amount of this change order 707,769.09
New contract amount
Working days added: 0
Submitted by:
Net change by previously authorized Change Orders
Subtotal
)ect Man
Approved by:
Cingin'eer
Working days subtracted: 0
'/i/1Y
Date
Date
6c�
$ 4,416,635.22
Percent change in Contract to date 19.08%
Resident Engineer Date
MAYOR r,required for Change Orders >$24,999
e
By signing this Change Order the Contractor confirms that he/she is completely familiar with its terms and conditions and has fairly negotiated
its price, terms and conditions. If this Change Order is approved, Contractor will provide all of the equipment, materials and labor necessary to
provide a complete work as described above at that the price stated herein. Additionally, Contractor confirms that the price is fair and complete
and represents all costs associated with the work, including but not limited to all equipment, materials, labor, supervision, overhead, fees,
bonds, insurance, profit, etc. and that there will be no further compensation. All of the terms and conditions of the original contract documents
are incorporated herein.
Accepted and agreed to by PAL General Engineering, Inc.:
ame:
Y/ i/2 0 /'
Date
Note to Contractor: If you do not agree with this Change Order you may be directed to proceed with this work under the terms of the contract
and you may proceed under protest. You must comply with the contract requirements of submitting a written protest to protect your claim.
Originals: City Clerk, Contractor cc: Engineering project file, Project Manager
1243 National City Boulevard, National City, CA 91950
Telephone (619) 336-4380
CALIFORNIA.--
NATIONAL CITY
rdiCUAlOA1I1'�
8TH STREET SMART GROWTH REVITALIZATION
Specification #12-13
CHANGE ORDER NO. 7, Attachment "A"
DATE: March 5, 2014
WORK PERFORMED BY: PAL General Engineering, Inc.
DESCRIPTION OF WORK: Purchase of Light Fixtures and Poles for Sth Street Smart Growth
MATERIALS
Unit
Qty
Rate
Total
1
Bid Item 'A' - LT1 Vehicle & Combo Ped Light
1
22.00
6,419.60
141,231.20
2
Bid Item '8' - LT1-2 Twin Vehicle Light
1
5.00
7,448.90
37,244.50
3
Bid Item 'C' - LT1 w/ LED Projection Light
1
8.00
7,427.00
59,416.00
4
Bid Item'D' - Single Acorn - LT3-12' Pole
1
49.00
3,016.17
147,792.33
5
Bid Item 'E'- Twin Acorn- LT3-16'Pole
1
17.00
5,647.17
96,001.89
6
Bid Item 'F' - 23' Pole only w/ Deco Base
1
8.00
3,078.16
24,625.28
7
Projector Lights
1
8.00
1,614.16
12,913.28
8
Bid Item #64 - LED Lights only for Poles
1
8.00
2,937.70
23,501.60
Sub -Total Materials:
Tax Total:
Subcontractor Materials Markup (150/0):
Prime Contractor Materials Markup (5%):
TOTAL COST:
$ 542,726.08
$ 43,418.09
$ 87,921.63
$ 33,703.29
$ 707,769.09
RESOLUTION NO. 2014 — 30
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE CHANGE ORDER NO. 7
TO THE 8TH STREET SMART GROWTH REVITALIZATION CONTRACT
WITH PAL GENERAL ENGINEERING, INC., FOR THE LUMP SUM AMOUNT
OF $707,769.09 TO PROCURE ALL STREET LIGHT STANDARDS AND LED
FIXTURES, DECORATIVE POLES, AND PROJECTION LIGHTS CONSISTENT
WITH THE AMENDED LIGHTING PLAN AND PROJECT SPECIFICATIONS
WHEREAS, on June 18, 2013, City Council adopted Resolution No. 2013-97,
awarding a contract in the amount of $3,709,079.35 to PAL General Engineering, Inc., for the
8th Street Smart Growth Revitalization Project (the "Project"); and
WHEREAS, a lighting plan and lighting specifications were included as part of
the bid documents, however, contractors were only asked to provide unit pricing for installation
of associated line items of work, as staff had originally planned on going through a separate
procurement process for the street light standards, LED fixtures, decorative poles and projection
lights; and
WHEREAS, after contract award, unforeseen challenges arose that preclude the
City from procuring and safely storing the street lights and associated materials during
construction; and
WHEREAS, Change Order No. 7 is necessary for PAL General Engineering, Inc.,
to procure the lights and accept liability for ensuring the lights are shipped, stored, and delivered
to the job site undamaged, and there is no competitive advantage to exploring further options for
procurement.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes
the Mayor to execute Change Order No. 7 to the 8th Street Smart Growth Revitalization contract
with PAL General Engineering, Inc., for the lump sum amount of $707,769.09 to procure the
lights and accept liability for ensuring the lights are shipped, stored, and delivered to the job site
undamaged. Said Change Order No. 7 is on file in the office of the City Clerk.
PASSED and ADOPTED this 18th day of March, 2$
on Morrison, Mayor
ATTEST:
Mik Dalla City
Fk
A
aii
Lin,
• , .ia
liii
City Att.
Cle
D AS TO FORM:
acitua Silva
y
Passed and adopted by the Council of the City of National City, California, on March 18,
2014 by the following vote, to -wit:
Ayes: Councilmembers Cano, Morrison, Natividad, Rios, Sotelo-Solis.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
K/I/ld-
City C erk of the City National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2014-30 of the City of National City, California, passed and adopted
by the Council of said City on March 18, 2014.
City Clerk of the City of National City, California
By:
Deputy
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
}
•
ETING DATE: March 18, 2014
AGENDA ITEM NO. 8
ITEM TITLE:
Resolution of the City Council of the City of National City authorizing the Mayor to execute Change Order No. 7
to the 8th Street Smart Growth Revitalization contract (Specification No. 12-13) with PAL General Engineering,
Inc. for the lump sum amount of $707,769.09 to procure all street light standards and LED fixtures, decorative
poles and projection lights consistent with the amended lighting plan and project specifications (funded by
SANDAG SGIP Grant).
PREPARED BY: Stephen Manganiello
PHONE: 336-4382
EXPLANATION:
See attached.
FINANCIAL STATEMENT:
ACCOUNT NO.
DEPARTMENT: Engineering & Public Works
APPROVED BY:
APPROVED: • W Finance
APPROVED: MIS
Funds are available in account #321-409-500-598-3918 (SANDAG TransNet SGIP Grant — 8th St Smart
Growth Revitalization)
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
STAFF RECOMMENDATION:
Adopt the Resolution.
BOARD ! COMMISSION RECOMMENDATION:
N/A
'TACHMENTS:
1. Explanation
2. Change Order No. 7
3. Resolution
c t '-+ - ?... 0
EXPLANATON
On June 18, 2013, City Council adopted Resolution No. 2013-97 awarding a contract in
the amount of $3,709,079.35 to PAL General Engineering, Inc. for the 8th Street Smart
Growth Revitalization Project (Specification No. 12-13.) A lighting plan and lighting
specifications were included as part of the bid documents. However, contractors were
only asked to provide unit pricing for installation of associated line items of work, as staff
had originally planned on going through a separate procurement process for the street
light standards, LED fixtures, decorative poles and projection lights. After contract
award, unforeseen challenges arose that preclude the City from procuring and safely
storing the street lights and associated materials during construction.
Therefore, staff has requested a quote from the contractor to procure the lights and
accept liability for ensuring the lights are shipped, stored and delivered to the job site
undamaged. Staff's estimate for procuring the street lights and associated materials,
which was prepared prior to contract award, was $700,000. The contractor's lump sum
change order request is for $707,769.09, which only exceeds staff's estimate by
approximately 1%. Therefore, staff recommends executing the change order with PAL
General Engineering, as the amount is fair and reasonable, the contractor accepts
liability for the materials, and there is no competitive advantage to exploring further
options for procurement.
'e- "CA LiF0,1tNIA
ku ,cfry
u6cos;r4er
8TH STREET SMART GROWTH REVITALIZATION
Specification #12-13
Contractor: PAL General Engineering, Inc.
CHANGE ORDER NO. 7
March 5, 2014
Reason/Purpose for this Change Order:
The street light standards and fixtures, decorative poles and project lights are not part of the original contract.
This change order provides for the procurement of all the street light standards, LED fixtures, decorative poles
and projection lights for under the 1-5 overpass that are required for the completion of the, street lighting and art
elements of the project.
The City of National City and Contractor agree to the following change to the original Contract:
The City and the Contractor agree that the Contractor shall procure and provide all the street light standards and
LED fixtures, decorative poles and projection lights to be installed under bid items 58, 59, 60, 61, 64, 65 and 66
in accodance with the amended lighting plan in the quantities shown on Attachment "A". The lump sum price for
all of the street light standard, LED fixtures, decorative poles and projection lights detailed on attachment "A" is
$707,769.09. All materials shall be in compliance with the approved submittals. This amount does not include
the adjustment for bond costs. The amount for bonds will be adjusted at the end of the project when the final
total project costs are determined. The Contractor will order all the materials listed herein for beginning delivery
on June 16, 2012.
Original Contract Amount $ 3,709,079.35
Net change by previously authorized Change Orders
Subtotal
Amount of this change order
New contract amount $
Working days added: 0
Working days subtracted: 0
(213.22)
3,708,866.13
707,769.09
Percent change in Contract to date 19.08%
4,416,635.22
Submitted by:
Date
Approved by:
City/�ngireer % Date r,required for Change Orders >$24,999 Date
Resident Engineer
Date
//Y
By signing this Change Order the Contractor confirms that he/she is completely familiar with its terms and conditions and has fairly negotiated
its price, terms and conditions. If this Change Order is approved, Contractor will provide all of the equipment, materials and labor necessary to
provide a complete work as described above et that the price stated herein. Additionally, Contractor confirms that the price is fair and complete
and represents all costs associated with the work, including but not limited to all equipment, materials, labor, supervision, overhead, fees,
bonds, insurance, profit, etc. and that there will be no further compensation. All of the terms and conditions of the original contract documents
are incorporated herein.
Accepted and agreed to by PAL General Engineering, inc.:
hornt,fi k
ame:
Note to Contractor: If you do not agree with this Change Order you may be directed to proceed with this work under the terms of the contract
and you may proceed under protest. You must comply with the contract requirements of submitting a written protest to protect your claim.
Originals: City Clerk, Contractor cc: Engineering project file, Project Manager
1243 National City Boulevard, National City, CA 91950
-1-
Telephone (619) 336-4380
`CAL,FO,RIOA --v -
NATO
8TH STREET SMART GROWTH REVITALIZATION
Specification #12-13
` - `^rEOarOKeT80
CHANGE ORDER NO. 7, Attachment "A"
DATE: March 5, 2014
WORK PERFORMED BY: PAL General Engineering, Inc.
DESCRIPTION OF WORK: Purchase of Light Fixtures and Poles for 8th Street Smart Growth
MATERIALS
Unit
Qty
Rate
Total
1
Bid Item 'A' - LT1 Vehicle & Combo Ped Light
1
22.00
6,419.60
141,231.20
2
Bid Item'B' - LT1-2 Twin Vehicle Light
1
5.00
7,448.90
37,244.50
3
Bid Item'C' - LT1 w/ LED Projection Light
1
8.00
7,427.00
59,416.00
4
Bid Item 'D' - Single Acorn - LT3-12' Pole
1
49.00
3,016.17
147,792.33
5
Bid Item 'E' - Twin Acorn- LT3-16' Pole
1
17.00
5,647.17
96,001.89
6
Bid Item'F' - 23' Pole only w/ Deco Base
1
8.00
3,078.16
24,625.28
7
Projector Lights
1
8.00
1,614.16
12,913.28
8
Bid Item #64 - LED Lights only for Poles
1
8.00
2,937.70
23,501.60
Sub -Total Materials:
Tax Total:
Subcontractor Materials Markup (15%):
Prime Contractor Materials Markup (5%):
TOTAL COST:
$ 542,726.08
$ 43,418.09
$ 87,921.63
$ 33,703.29
$ 707,769.09
RESOLUTION NO. 2014 —
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE CHANGE ORDER NO. 7
TO THE 8TH STREET SMART GROWTH REVITALIZATION CONTRACT
WITH PAL GENERAL ENGINEERING, INC., FOR THE LUMP SUM AMOUNT
OF $707,769.09 TO PROCURE ALL STREET LIGHT STANDARDS AND LED
FIXTURES, DECORATIVE POLES, AND PROJECTION LIGHTS CONSISTENT
WITH THE AMENDED LIGHTING PLAN AND PROJECT SPECIFICATIONS
WHEREAS, on June 18, 2013, City Council adopted Resolution No. 2013-97,
awarding a contract in the amount of $3,709,079.35 to PAL General Engineering, Inc., for the
8th Street Smart Growth Revitalization Project (the "Project"); and
WHEREAS, a lighting plan and lighting specifications were included as part of
the bid documents, however, contractors were only asked to provide unit pricing for installation
of associated line items of work, as staff had originally planned on going through a separate
procurement process for the street light standards, LED fixtures, decorative poles and projection
lights; and
WHEREAS, after contract award, unforeseen challenges arose that preclude the
City from procuring and safely storing the street lights and associated materials during
construction; and
WHEREAS, Change Order No. 7 is necessary for PAL General Engineering, Inc.,
to procure the lights and accept liability for ensuring the lights are shipped, stored, and delivered
to the job site undamaged, and there is no competitive advantage to exploring further options for
procurement.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes
the Mayor to execute Change Order No. 7 to the 8th Street Smart Growth Revitalization contract
with PAL General Engineering, Inc., for the lump sum amount of $707,769.09 to procure the
lights and accept liability for ensuring the lights are shipped, stored, and delivered to the job site
undamaged. Said Change Order No. 7 is on file in the office of the City Clerk.
PASSED and ADOPTED this 18th day of March, 2014.
Ron Morrison, Mayor
ATTEST:
Mike Dalla, City Clerk
APPROVED AS TO FORM:
Claudia Gacitua Silva
City Attorney
CITY OF NATIONAL CITY
Office of the City Clerk
1243 National City Blvd., National City, California 91950
619-336-4228 phone / 619-336-4229 fax
Michael R. Dalla, CMC - City Clerk
PAL GENERAL ENGINEERING
Change Order #7
8th Street Smart Growth Revitalization
Lynn Cole (Engineering / Public Works) Forwarded Copy
of Change Order to PAL General Engineering