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HomeMy WebLinkAbout2014 CON California Department of Transportation Caltrans - Safe Routes to School Roundabout ProjectCITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT FETING DATE: January 21, 2014 AGENDA ITEM NO. 10 ITEM TITLE: Resolution of the City Council of the City of National City approving a request for a Cooperative Work Agreement (CWA) to extend the budget authority for the National City Safe Routes to School Roundabout Project at "D" Avenue and E. 12th Street, State Project No. SR2SL-5066(018), from the June 30, 2014 expiration date to June 30, 2015 to allow for reimbursement of eligible project expenditures and authorizing the Mayor to sign the CWA request form PREPARED BY: Stephen Manganiello. PHONE: 619-336-4382 EXPLANATION: See attached. DEPARTMENT: Engineering & Public Works APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution BOARD / COMMISSION RECOMMENDATION: N/A "TTACHMENTS: 1. Explanation 2. Cooperative Work Agreement Request Form 3. Resolution EXPLANATION In January 2010, National City was awarded a $500,000 Safe Routes to School (SR2S) Grant to construct a roundabout at the intersection of "D" Avenue and E. 12`h Street to calm traffic and enhance safety for pedestrians, including children walking to school. On April 6, 2010, via City Council Resolution 2010-55, City Council authorized the City Engineer to execute and submit a Program Supplement Agreement to Caltrans to encumber the grant funding and allow for reimbursement of eligible project expenses. Per the Agreement, the project needs to be closed -out by the State by June 30, 2014. On July 17, 2012, via City Council Resolution 2012-152, staff leveraged the SR2S grant to apply for additional grant funds through SANDAG's Active Transportation Grant Program to expand the scope of the project to include pedestrian and bicycle enhancements along the entire "D" Avenue Corridor to create a "Community Corridor" consistent with the National City General Plan. In September 2012, SANDAG awarded a $600,000 Active Transportation Grant to National City for the project. The grant agreement was executed in March 2013. On August 20, 2013, via City Council Resolution 2013-121, City Council awarded a contract to PAL General Engineering for construction of the project. Since construction may not be completed by the State's project close-out deadline of June 30, 2014, Caltrans Department of Local Assistance has recommended to City staff to submit a Cooperative Work Agreement (CWA) to extend the project close-out date by one year to June 30, 2015. The CWA request form must be approved by City Council and executed by the Mayor in order to be considered by Caltrans. Nahanni Construct roundabout wi *lands. ramps, CAN crosswalk. signing A. striping lighting. drain & landscaping at intersection of D Ave and East 12th St. 01R25L-5066(018) 2008-09 State Funds Lapsing on June 30, 2014 0 f 0 8 10 11 12 500.000 $ $ 500,000 9 Project was combined with a larger corridor improvement project along "D" Avenue to provide additinnal safety enhancements for pedestrians. bicylsts and ch.ldren walking to school. Construction contract was recently awarded. Contract aware documents will be submmed to Caltrans in January 2014 None. Funding City does not have Liquidation Date additional funds to pro5des buffer for complete project It n nfarseen CWA is not conditions d unng approved Since construction. project is currently in construction, leaving an incomplete roundabout would present safety concerns 10 drivers, pedestrians and bicyclists. 6I302015 Stephen Manganiello 619 336 4380 smanganiello(na honalciyca goy Signature of Approving Agency's Board or Council: Print Name: Ron Morrison. Mayor Dale: January 2', 2014 RESOLUTION NO. 2014 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A REQUEST TO CALTRANS FOR A COOPERATIVE AGREEMENT TO EXTEND THE BUDGET AUTHORITY FOR THE NATIONAL CITY SAFE ROUTES TO SCHOOL ROUNDABOUT PROJECT AT "D" AVENUE AND EAST 12TH STREET, STATE PROJECT NO. SR2SL-5066(018), FROM THE JUNE 30, 2014 EXPIRATION DATE TO JUNE 30, 2015 TO ALLOW FOR REIMBURSEMENT OF ELIGIBLE PROJECT EXPENDITURES WHEREAS, in January 2010, National City was awarded a $500,000 Safe Routes to School ("SR2S") Grant for the National City Safe Routes to School Roundabout Project at the intersection of "D" Avenue and East 12th Street (the "Project") to calm traffic and enhance safety for pedestrians, including children walking to school; and WHEREAS, on April 6, 2010, the City Council adopted Resolution 2010-55, authorizing the City Engineer to submit a Program Supplement Agreement to Caltrans to encumber the grant funding and allow for reimbursement of eligible project expenses; and WHEREAS, the Agreement requires that the Project be closed -out by the State by June 30, 2014; and WHEREAS, on July 17, 2012, through City Council Resolution 2012-152, staff leveraged the SR2S grant to apply for additional grant funds through SANDAG's Active Transportation Grant Program to expand the scope of the Project to include pedestrian and bicycle enhancements along the entire "D" Avenue Corridor to create a "Community Corridor" consistent with the National City General Plan; and WHEREAS, in September 2012, SANDAG awarded a $600,000 Active Transportation Grant to National City for the expansion of the Project; and WHEREAS, since construction may not be completed by the State's project close-out deadline of June 30, 2014 due to the expansion of the scope of work, Caltrans Department of Local Assistance has recommended City staff submit a Cooperative Work Agreement ("CWA") to extend the Project close-out date by one year to June 30, 2015, which is required to be approved by City Council and executed by the Mayor in order to be considered by Caltrans. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National hereby authorizes the Mayor to execute a request to Caltrans for a Cooperative Agreement to extend the budget authority from the June 30, 2014 expiration date to June 30, 2015 for the National City Safe Routes to School Roundabout Project at "D" Avenue and East 12th Street, State Project No. SR2SL-5066(018), to allow for reimbursement of eligible project expenditures. [Signature Page to Follow] Resolution No. 2014 — Page Two PASSED and ADOPTED this 21st day of January, 2014. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney RESOLUTION NO. 2014 — 05 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A REQUEST TO CALTRANS FOR A COOPERATIVE AGREEMENT TO EXTEND THE BUDGET AUTHORITY FOR THE NATIONAL CITY SAFE ROUTES TO SCHOOL ROUNDABOUT PROJECT AT "D" AVENUE AND EAST 12TH STREET, STATE PROJECT NO. SR2SL-5066(018), FROM THE JUNE 30, 2014 EXPIRATION DATE TO JUNE 30, 2015 TO ALLOW FOR REIMBURSEMENT OF ELIGIBLE PROJECT EXPENDITURES WHEREAS, in January 2010, National City was awarded a $500,000 Safe Routes to School ("SR2S") Grant for the National City Safe Routes to School Roundabout Project at the intersection of "D" Avenue and East 12th Street (the "Project") to calm traffic and enhance safety for pedestrians, including children walking to school; and WHEREAS, on April 6, 2010, the City Council adopted Resolution 2010-55, authorizing the City Engineer to submit a Program Supplement Agreement to Caltrans to encumber the grant funding and allow for reimbursement of eligible project expenses; and WHEREAS, the Agreement requires that the Project be closed -out by the State by June 30, 2014; and WHEREAS, on July 17, 2012, through City Council Resolution 2012-152, staff leveraged the SR2S grant to apply for additional grant funds through SANDAG's Active Transportation Grant Program to expand the scope of the Project to include pedestrian and bicycle enhancements along the entire "D" Avenue Corridor to create a "Community Corridor" consistent with the National City General Plan; and WHEREAS, in September 2012, SANDAG awarded a $600,000 Active Transportation Grant to National City for the expansion of the Project; and WHEREAS, since construction may not be completed by the State's project close-out deadline of June 30, 2014 due to the expansion of the scope of work, Caltrans Department of Local Assistance has recommended City staff submit a Cooperative Work Agreement ("CWA") to extend the Project close-out date by one year to June 30, 2015, which is required to be approved by City Council and executed by the Mayor in order to be considered by Caltrans. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National hereby authorizes the Mayor to execute a request to Caltrans for a Cooperative Agreement to extend the budget authority from the June 30, 2014 expiration date to June 30, 2015 for the National City Safe Routes to School Roundabout Project at "D" Avenue and East 12th Street, State Project No. SR2SL-5066(018), to allow for reimbursement of eligible project expenditures. [Signature Page to Follow] Resolution No. 2014 — 05 Page Two PASSED and ADOPTED this 21st day of January, 20 4. ATTEST: A 41/(AY Mic ael R. Dalla, City Clerk ROVED AS TO FORM: udia City Attor itua Silva n Morrison, ' ayor Passed and adopted by the Council of the City of National City, California, on January 21, 2014 by the following vote, to -wit: Ayes: Councilmembers Cano, Morrison, Natividad, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California lerk of the City f By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2014-5 of the City of National City, California, passed and adopted by the Council of said City on January 21, 2014. City Clerk of the City of National City, California By: Deputy City National City, California 2 3 4 5 6 2008-09 STATE FUNDS LAPSING ON JUNE 30, 2014 COOPERATIVE WORK AGREEMENT REQUEST 7 $ 8 9 $ 10 11 12 13 14 15 16 17 18 District 11 Agency Name National City Work Performed/ Location Construct roundabout w/ islands, ramps, crosswalk, signing & striping, lighting, drain & landscaping at intersection of 0 Ave and East 12th Street Federal Project No. SR2SL-5066(018) Phase Encumbranc Reimbu Unliquidate Project Code Code Approp. Code e Amount rsed d Balance 1100000818 S 09102 SHA $ 500,000 $ - $ 500,000 Yes Delay Code 9 Reason for Delay Project was combined with a larger corridor improvement project along "D" Avenue to provide additional safety enhancements for pedestrians, bicylists and children walking to school. Construction contract was recently awarded. Contract award documents will be submitted to Caltrans in January 2014. Obstacles to Future Completion None. Funding Liquidation Date provides buffer for unforseen conditions during construction. Consequences if CWA not Approved City does not have additional funds to complete project if CWA is not approved. Since project is currently in construction, leaving an incomplete roundabout would present safety concems to drivers, pedestrians and bicyclists. Date Funding will be Liquidated if CWA Approved 6/30/2015 Contact Name, Number, and E- mail Stephen Manganiello 619-336-4380 sma nganiello©nationa lcityca.gov Signature of Approving Agency's Board or Council: Print Name: Date: -a Morrison Mayor February 4, 2014