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HomeMy WebLinkAbout2012 CON City of Chula Vista - Animal Control FY 11-12 - Amendment #2NOTE TO FILE 09-16-14 IN THE MATTER OF: Resolution of the City Council of the City of National City authorizing the Mayor to execute a Second Amendment to the Agreement with the City of Chula Vista for the not to exceed amount of $326,927 to provide general animal control, shelter, and related Administrative Services to the City of National City for one additional one year term through Fiscal Year 2012-2013. Please note the following: NO FULLY EXECUTED ORIGINAL AMENDMENT WAS FILED WITH THE OFFICE OF THE CITY CLERK ORIGINATING DEPARTMENT: _ CDC _ Housing & Grants City Attorney _ Human Resources City Manager _ MIS Community Svcs. _ Planning _ Engineering X Police Finance Public Works Fire NTF OFFICE OF THE CITY CLERK 1243 National City Blvd. National City, California 91950 Michael R. Dalla, CMC - City Clerk 619-336-4228 phone / 619-336-4229 fax July 11, 2012 Mr. Scott Tulloch Asst. City Manager City of Chula Vista Office of the City Manager 276 Fourth Avenue Chula Vista, CA 91910 Dear Mr. Tulloch, On July 3`d, 2012, Resolution No. 2012-141 was passed and adopted by the City Council of the City of National City, authorizing execution of Amendment No. 2 to an Agreement with the City of Chula Vista. We are forwarding a certified copy of the above Resolution and two partially executed original Amendments. Please return a fully executed original Amendment to us for our files. Sincerely, Michael R. Dalla, CMC City Clerk Enclosures SECOND AMENDMENT TO AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND THE CITY OF CHULA VISTA TO PROVIDE GENERAL ANIMAL CARE SERVICES TO THE CITY OF NATIONAL CITY This Second Amendment to the Agreement is entered into this 1st day of July 2012, by and between the City of Chula Vista, a chartered municipal corporation of the State of California, and the City of National City, a municipal corporation of the State of California ("National City"). The City of Chula Vista and the City of National City may be referred to collectively as "Parties." RECITALS A. The Parties entered into an Agreement on April 6, 2010 (the "Agreement"), wherein the City of Chula Vista agreed to provide animal shelter and control services for the impounding, adoption, redemption, and the care and disposition of dogs, cats, and other small animals for the not to exceed amount of $377,730.00 for Fiscal Year 2010-2011. B. The Agreement allows the City of National City the option to extend the Agreement for one-year terms each fiscal year, up to four such extensions. C. Said Agreement was subsequently amended on April 19, 2011, to extend the term of the Agreement from April 6, 2011 through June 30, 2012, for the not -to -exceed amount of $317,733. D. The Parties now desire to amend the Agreement dated April 6, 2010, to extend the term of the Agreement for an additional year, through Fiscal Year 2012-2013, beginning July 1, 2012 and ending June 30, 2013, for a total not -to -exceed amount of $326,927. NOW, THEREFORE, the Parties agree that the Agreement entered into on the 6th day of April, 2010, shall be amended to extend the term through Fiscal Year 2012-2013, beginning July 1, 2012 and ending June 30, 2013, for the total not -to -exceed amount of $326,927. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated April 6, 2010, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY Ig. TIONAL CITY By: , Mayor APPROVED AS TO FORM: CIdia G. City Attorne CITY OF CHULA VISTA By: Cheryl Cox, Mayor APPROVED AS TO FORM: Glen Googins City Attorney RESOLUTION NO. 2012 — 141 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A SECOND AMENDMENT TO THE AGREEMENT WITH THE CITY OF CHULA VISTA FOR THE NOT TO EXCEED AMOUNT OF $326,927 TO PROVIDE GENERAL ANIMAL CONTROL, SHELTER, AND RELATED ADMINISTRATIVE SERVICES TO THE CITY OF NATIONAL CITY FOR ONE ADDITIONAL ONE YEAR TERM THROUGH FISCAL YEAR 2012-2013 WHEREAS, on April 6, 2010, the City Council adopted Resolution No. 2010-54, entering into an agreement with the City of Chula Vista ("Chula Vista") whereby Chula Vista will provide animal shelter and control services for the impounding, adoption, redemption, and care and disposition of dogs, cats, and other small animals for the not to exceed amount of $377,730 for fiscal year 2009/2010, with options to extend for four (4) additional one (1) year terms; and WHEREAS, on April 19, 2011, Resolution No. 2011-89, the City Council approved the First Amendment to the Agreement for the total not to exceed amount of $317,733; and WHEREAS, the City of National City and the City of Chula Vista desire to enter into a Second Amendment to the Agreement to extend the services provided by the City of Chula Vista through Fiscal Year 2012-2013, for the total not to exceed amount of $326,927. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute the Second Amendment to the Agreement with the City of Chula Vista for general animal control, shelter, and related administrative services for a total not to exceed amount of $326,927 for fiscal year 2012/2013. Said Second Amendment to the Agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 3rd day of July, 20 ATTEST: i Mic ael R. Della, Ci Clerk A'PROVED AS TO FORM: Claudia G City Attor a Silva on Morrison, ayor Passed and adopted by the Council of the City of National City, California, on July 3, 2012 by the following vote, to -wit: Ayes: Councilmembers Morrison, Natividad, Rios, Sotelo-Solis, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California City Cllrk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2012-141 the City of National City, California, passed and adopted by the Council of said City on July 3, 2012. City Clerk of the City of National City, California By: Deputy CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT 1EETING DATE: July 3, 2012', AGENDA ITEM NO. '6 ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute a Second Amendment to the Agreement with the City of Chula Vista for a total not to exceed amount of $326,927 to provide general animal control, shelter, and related administrative services to the residents of National City for an additional one (1) year term th pugh Fiscal Year 2012-2013. PREPARED BY: Adolfo Gonzales, Chief of Police PHONE: 336-4507 EXPLANATION: DEPARTMENT: Police APPROVED BY: �6-/4 On April 6, 2010, the City Council adopted Resolution No. 2010-54, approving an Agreement with the City of Chula Vista to provide general animal control, shelter and related administrative services for the City of National City. The Agreement included an option to extend the Agreement for four (4) additional one-year terms. This resolution is for the Second Amendment to the Agreement to extend the services provided by the City of Chula Vista through Fiscal Year 2012 — 2013. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. 001-411-000-261-0000 APPROVED: The cost of this agreement not to exceed $326,927 has been allocated within the police budget ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt Resolution BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Letter From Chula Vista Second Amendment to the Agreement RESOLUTION NO. 2012 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A SECOND AMENDMENT TO THE AGREEMENT WITH THE CITY OF CHULA VISTA FOR THE NOT TO EXCEED AMOUNT OF $326,927 TO PROVIDE GENERAL ANIMAL CONTROL, SHELTER, AND RELATED ADMINISTRATIVE SERVICES TO THE CITY OF NATIONAL CITY FOR ONE ADDITIONAL ONE YEAR TERM THROUGH FISCAL YEAR 2012-2013 WHEREAS, on April 6, 2010, the City Council adopted Resolution No. 2010-54, entering into an agreement with the City of Chula Vista ("Chula Vista") whereby Chula Vista will provide animal shelter and control services for the impounding, adoption, redemption, and care and disposition of dogs, cats, and other small animals for the not to exceed amount of $377,730 for fiscal year 2009/2010, with options to extend for four (4) additional one (1) year terms; and WHEREAS, on April 19, 2011, Resolution No. 2011-89, the City Council approved the First Amendment to the Agreement for the total not to exceed amount of $317,733; and WHEREAS, the City of National City and the City of Chula Vista desire to enter into a Second Amendment to the Agreement to extend the services provided by the City of Chula Vista through Fiscal Year 2012-2013, for the total not to exceed amount of $326,927. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute the Second Amendment to the Agreement with the City of Chula Vista for general animal control, shelter, and related administrative services fora total not to exceed amount of $326,927 for fiscal year 2012/2013. Said Second Amendment to the Agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 3rd day of July, 2012. Ron Morrison, Mayor ATTEST: Michael R. Della, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney SECOND AMENDMENT TO AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND THE CITY OF CHULA VISTA TO PROVIDE GENERAL ANIMAL CARE SERVICES TO THE CITY OF NATIONAL CITY This Second Amendment to the Agreement is entered into this 1st day of July 2012, by and between the City of Chula Vista, a chartered municipal corporation of the State of California, and the City of National City, a municipal corporation of the State of California ("National City"). The City of Chula Vista and the City of National City may be referred to collectively as "Parties." RECITALS A. The Parties entered into an Agreement on April 6, 2010 (the "Agreement"), wherein the City of Chula Vista agreed to provide animal shelter and control services for the impounding, adoption, redemption, and the care and disposition of dogs, cats, and other small animals for the not to exceed amount of $377,730.00 for Fiscal Year 2010-2011. B. The Agreement allows the City of National City the option to extend the Agreement for one-year terms each fiscal year, up to four such extensions. C. Said Agreement was subsequently amended on April 19, 2011, to extend the term of the Agreement from April 6, 2011 through June 30, 2012, for the not -to -exceed amount of $317,733. D. The Parties now desire to amend the Agreement dated April 6, 2010, to extend the term of the Agreement for an additional year, through Fiscal Year 2012-2013, beginning July 1, 2012 and ending June 30, 2013, for a total not -to -exceed amount of $326,927. NOW, THEREFORE, the Parties agree that the Agreement entered into on the 6th day of April, 2010, shall be amended to extend the term through Fiscal Year 2012-2013, beginning July 1, 2012 and ending June 30, 2013, for the total not -to -exceed amount of $326,927. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated April 6, 2010, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY CITY OF CHULA VISTA By: By: Ron Morrison, Mayor Cheryl Cox, Mayor APPROVED AS TO FORM: APPROVED AS TO FORM: Claudia G. Silva City Attorney Glen Googins City Attorney RECEIVED MAY 0 3 2012 fr„. • 1✓�^\ - _ t.t iY" of CHULA VbIA OFFICE OF THE CITY MANAGER May 2, 2012 Leslie Deese, City Manager City of National City 1243 National City Boulevard National City, CA 91950 Dear Ms. Deese: The City of Chula Vista and the City of National City entered into a contract for Animal Care Services on April 16, 2010 for one year, with four additional one-year options to extend the contract. For calendar year 2011, the Chula Vista Animal Care Facility took in 7,134 animals. Of these, 1,286 (18.026%) were from the City of National City. The percentage for the City of National City for the previous year was 18.407%. The City of Chula Vista is proposing to extend this contract for one year to provide kenneling services to the City of National City. The proposal for these services for FY 2012-2013 is $326,927 or $27,244 monthly. Please respond to the City of Chula Vista no later than May 23, 2012 indicating if the City of National City accepts this proposal. Sincerely, G" Ha •ert Assista t City Manager/Director of Development Services Attachment: 1 276 FOURTH AVENUE • CHULA VISTA • CALIFORNIA 91910 • (619) 691-5031 • FAX (619) 409-5884 PoeitNeunw Rocycled Pope, Animal Adoption Counselor (6001) Animal Care Assistant (6001) Animal Care Assistant (6001) Animal Care Facility Manager (6001) Animal Control Officer (6001) Office Specialist (6001) Office Specialist (6001) Registered Vet Tech (6001) Registered Vet Tech (6001) Sr Animal Care Assistant (6001) Sr Office Specialist (6001) Veterinarian (6001) Veterinary Assistant (6001) Hourly Wages (6005) Other Professional Services (6301) Other Contractual Services (6401) Cellular Phone Service (6506) Printing and Binding (6531) Postage (6533) Transportation Allow (6551) Phone Service (6571) Gas and Electric (6572) Water (6574) Maint - Off Equipt (6611) Maint - Other Equipt (6632) Fleet Maint Charges (6641) Office Supplies (6801) Janitorial Supplies (6811) Medical & Lab Supplies (6833) Book, Publications, Maps (6846) Animal & Adoption Supplies (6858) Wearing Apparel (6881) Food Products (6882) Supplies and Services Savings (6889) Matls to Main-Bldgs & Grounds (6911) Credit Card Trans Fee (7021) l , nlr;•• TOTAL BUDGET CWOH @ 22.1% of Salaries and Wages TOTAL CHARGEABLE KENNEL COSTS National City FTE 2013 Budget Cost Applied 2.00 $98,847 $98,847 4.00 $165,768 $165,768 1.00 $41,403 $41,403 1.00 $103,147 $103,147 4.00 $198,924 $198,924 0.50 $20,332 $20,332 1.00 $40,664 $40,664 1.00 $49,731 $49,731 1.00 $49,683 $49,683 1.00 $47,658 $47,658 0.75 $33,548 $33,548 1.00 $124,711 $82,844 1.00 $41,403 $41,403 $144,973 $131,186 $11,000 $178,000 $2,800 $5,000 $500 $500 $6,603 $45,957 $2,832 $1,814 $500 $32,059 $10,500 $14,500 $161,515 $519 $25,850 $5,072 $42,315 ($7,952) $8,500 $2,500 % Kennel % Control 100% 0% 100% 0% 100% 0% 90% 10% 0% 100% 10% 90% 90% 10% 100% 0% 100% 0% 100% 0% 90% 10% 100% 0% 100% 0% $11,000 $172,000 $2,800 $5,000 $500 $500 $6,603 $45,957 $2,832 $1,814 $500 $32,059 $10,500 $14,500 $155,365 $519 $25,850 $5,072 $42,315 ($7,952) $8,500 $2,500 90% 100% 100% 0% 10% Total 100% 100% 100% 100% 100% 100% 100% 100% 100% 100°% 100% 100% 100% 100% 0% 100% 0% 100% 100% D% 100% 0% 0% 0% 0% 0% 0% 100% 100% 100% 100% 100% 100% 100% 0% 100% 0% 100% 0% 100% 0% 100% 0% 100% 100% 100% 0% 100% 100% D% 100% 0% 100% 100% 50% 50% 100% 100% 100% 5 5 100% 100% 100% 0% 90% 100% 100% 50% 1D 1 50% 100% 50% 50% 100% 50% 50% $2,366,595 $2,281,595 SUMMARY Kennel @ 18.026% (proportioned based on percentage of animals taken in) Less: Revenue Offset Total Annual Contract Cost 100% 100% Kennel $98,847 $165,768 $41,403 $92,832 $0 $2,033 $36,598 $49,731 $49,683 $47,658 $30,193 $82,844 $41,403 $118,067 $11,000 $172,000 $0 $2,500 $250 $500 $6,603 $45,957 $2,832 $1,814 $500 $0 $9,450 $14,500 $155,365 $260 $25,850 $2,536 $42,315 ($3,976) $8,500 $2,500 $1,804,198 $189,410 $359,375 $32,447 $326,927 rFY2013 Monthly Base Rate for National City: $27,243.95 I Note: $85,000 of the operating budget was eliminated from the calculation as it is reimbursed by the County for spay and neuter clinics National City Animal Adoption Counselor (6001) Animal Care Assistant (6001) Animal Care Assistant (6001) Animal Care Facility Manager (6001) Animal Control Officer (6001) Office Specialist (6001) Office Specialist (6001) Registered Vet Tech (6001) Registered Vet Tech (6001) Sr Animal Care Assistant (6001) Sr Office Specialist (6001) Veterinarian (6001) Veterinary Assistant (6001) Hourly Wages (6005) Other Professional Services (6301) Other Contractual Services (6401) Cellular Phone Service (6506) Printing and Binding (6531) Postage (6533) Transportation Allow (6551) Phone Service (6571) Gas and Electric (6572) Water (6574) Maint - Off Equipt (6611) Maint - Other Equipt (6632). Fleet Maint Charges (6641) Office Supplies (6801) Janitorial Supplies (6811) Medical & Lab Supplies (6833) Book, Publications, Maps (6846) Animal & Adoption Supplies (6858) Wearing Apparel (6881) Food Products (6882) Supplies and Services Savings (6889) Matls to Main-Bldgs & Grounds (6911) Credit Card Trans Fee (7021) TOTAL BUDGET CWOH @ 22.1% of Salaries and Wages TOTAL CHARGEABLE COSTS Kennel and Control Cost Breakdown FTE 2013 Budget Cost Applied 2.00 $98,847 $98,847 4.00 $165,768 $165,768 1.00 $41,403 $41,403 1.00 4.00 0.50 1.0D 1.00 1.00 1.00 0.75 1.00 1.00 $103,147 $198,924 $20,332 $40,664 $49,731 $49,683 $47,658 $33,548 $124,711 $41,403 $144,973 $11,000 $178, 000 $2,800 $5,000 $500 $500 $6,603 $45,957 $2,832 $1,814 $500 $32,059 $10,500 $14,500 $161,515 $519 $25,850 $5,072 $42,315 ($7,952) $8,500 $2,500 $2,366,595 $103,147 $198,924 $20,332 $40,664 $49,731 $49,683 $47,658 $33,548 $82,844 $41,403 $131,186 $11,000 $172,000 $2,800 $5,000 $500 $500 $6,603 $45,957 $2,832 $1,814 $500 $32,059 $10, 500 $14,500 $155, 365 $519 $25,850 $5,072 $42,315 ($7,952) $8,500 $2,500 $2,281,595 % Kennel % Control 100% 0% 100% 0% 100% 0% 90% 10% 0% 100% 10% 90% 90% 10% 100% 0% 100% 0% 100% 0°% 90% 10% 100% 0% 100% 0% 90% 100% 10% 0% 100% 0% 0% 100% 50% 50% 50% 50% 100% 0% 100% 0°% 100% 0% 100% 0% 100% 0°% 100% 0% 100% 90% 10% 100% 0% 100% 0% 50% 50% 100% 0°% 50% 50% 100% 0% 50% 50% 100% 0% Note: $85,000 of the operating budget was eliminated from the calculation as it is reimbursed by the County for spay and neuter clinics 100% 0% Total 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100°% 100% 100% 100% 100% Kennel Control $98,847 $0 $165,768 $0 $41,403 $0 $92,832 $10,315 $0 $198,924 $2,033 $18,299 $36,598 $4,066 $49,731 $0 $49,683 $0 $47,658 $0 $30,193 $3,355 $82,844 $D $41,403 $0 $118,067 $13,119 $11,000 $172,000 $0 $2,500 $250 $500 $6,603 $45,957 $2,832 $1,814 $500 $0 $9,450 $14,500 $155,365 $260 $25,850 $2,536 $42,315 ($3,976) $8,500 $2,500 $1,804, 198 $0 $0 $2,800 $2,500 $250 $0 $0 $0 $0 $0 $0 $32,059 $1,050 $0 $0 $260 $0 $2,536 $0 ($3,976) $0 $0 $477,397 $189,410 $54,825 K & C Costs Detail City Chula Vista/Other National City Imperial Beach Lemon Grove Total Animals Taken In 4,847 1,286 566 435 7,134 %of Total' 67.942% 18.026% 7.934% 6.098% 100.00% Summary of Cost Kennel Cost $1,993,608 $1,993,608 $1,993,608 $1,993,608 Agency Share of Kennel Cost $1,354,502 $359,375 $158,170 $121,561• $1,993,608 Revenue Offset $180,000 $180,000 $180,000 $180,000 % of Total' 67.942% 18.026% 7.934% 6.098% 100.00% Agency Share of Revenue Offset $122,296 $32, 447 $14,281 $10,976 $180,000 Net Kennel Cost $1,232,206 $326,927 $143,889 $110,588 $1,813,608 City Chula Vista/Other National City Imperial Beach Lemon Grove Total Control Cost 532,222 532,222 532,222 532,222 # of FTEs 3.125 0.000 0.800 0.800 4.725 Agency Share of Control Cost $379,958 $0 $76,132 2 $76,132 2 $532,222 City Chula Vista/Other National City Imperial Beach Lemon Grove Total Kennel Control $1,232,206 $379,958 $326,927 $0 $143,869 $76,132 $110,586 $76,132 S1,813,608 $532,222 Annual Total $1,612,164 $326,927 $220,021 $186,718 $2,345,830 1 Based on calendar year 2011 ratio 2 Salary, citywide overhead, benefits, supplies/services for 0.8 FTE K & 0 Costs Summary Monthly Total $134,347 $27,244 $18,335 $15,560 $195,486 I guess I forgot we did that..l'll do my Council Agenda Statement and let you know when it will go to Council. It will probably be the first meeting in July as it's too late to submit for the next meeting in June. Ronni Zengota Police Operations Assistant/Explorer Advisor (619) 336-4516 FAX: (619) 336-4525 rzengota@nationalcityca.gov Original Message From: Scott Tulloch [mailto:STulloch@chulavistaca.gov] Sent: Thursday, June 07, 2012 3:46 PM To: Ronni Zengota Subject: RE: Chula Vista Agreement - 2nd Amendment Ronni_This looks fine. However, we need you to take it to your Council first and then we will take it to our Council as we did last year. When you know when you'll be taking it to your Council, please let me know. Thanks. Scott Scott Tulloch, Assistant City Manager City of Chula Vista City Manager's Office 276 Fourth Avenue Chula Vista, CA 91910 (619) 691-5031 (619) 409-5884 (fax) Original Message From: Ronni Zengota[mailto:RZengota@nationalcityca.gov] Sent: Thursday, June 07, 2012 10:56 AM To: Scott Tulloch Subject: Chula Vista Agreement - 2nd Amendment Good Morning Mr. Tulloch, Attached please find the 2nd Amendment for the Agreement between the City of National City and the City of Chula Vista for the Animal Services Contract. Please print three (3) copies and have all three signed by Mayor Cox and your City Attorney in blue ink. After they are signed, please send them to my attention at the address below. I will then take it to Council and our City staff signatures. You will receive a signed original after it goes to Council. If you have any questions, please feel free to contact me. Thank you for your assistance! Ronni Zengota Police Operations Assistant/Explorer Advisor National City Police Department 1200 National City Blvd National City, CA 91950 (619) 336-4516 FAX: (619) 336-4525 rzengota@nationalcitvca.gov 2