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HomeMy WebLinkAbout2014 CON Safdie Rabines - Architectural Services National City Aquatic Center - Amendment #3THIRD AMENDMENT TO AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND SAFDIE RABINES ARCHITECTS This Third Amendment to the Agreement is entered into this 5th day of August 2014 by and between the City of National City, a municipal corporation ("CITY"), and Safdie Rabines Architects, (the "CONSULTANT"). RECITALS WHEREAS, the CITY and the CONSULTANT entered into an agreement on September 6, 2011, ("the Agreement") through the adoption of City of National City Council Resolution No. 2011-213, wherein the CONSULTANT agreed to provide architectural services for the National City Aquatic Center. WHEREAS, the original Agreement had a not to exceed amount of $291,777; and WHEREAS, on March 20, 2012, the City Council adopted Resolution No. 2012-64 approving the First Amendment to the Agreement increasing the not -to - exceed amount by $61,853, for a total Agreement amount of $353,630, and amending the scope of services to include a redesign of certain elements, additional geotechnical work, and creation of the Operating and Maintenance document required by the Port of San Diego; and WHEREAS, on November 19, 2013, the City Council adopted Resolution No. 2013-171 approving the Second Amendment to the Agreement increasing the not -to - exceed amount by $150,000 for a total Agreement amount of $503,630, and extending the term of the agreement to December 31, 2014; and WHEREAS, the parties desire to increase the not -to -exceed amount by $270,000, for a total Agreement amount of $773,630, to provide construction support services through project completion, including review of contractor submittals, preparation of responses to Requests for Information (RFIs), site visits, weekly construction meetings, general project coordination, and preparation of record drawings, consistent with Exhibit A-3 to this Amendment. AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement entered into on September 6, 2011 as follows: 1. Increase the not -to -exceed amount by $270,000, for a total Agreement amount of $773,630. 2. The parties further agree that each and every term and provision of the Agreement dated September 6, 2011, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY By: Morrison, Mayor APPROVED AS TO FORM: citua Silva City SAFDIE RABINES ARCHITECTS (Signatures of two corporate officers required) By: By: Ricardo Rabines, President Taal Safdie,/SeOretary and CFO EXHIBIT A-3 NATIONAL CITY AQUATIC CENTER Services through December 31, 2014 Service BSE Engineering - MEP CVaido Corporation - Civil Orie2 - Structural GSSI - Structural Orion - Structural PlanNet - Security Marcie Harris Safdie Rabines Architects Total Fees Review contractor submittals, prepare responses to Requests for Information (RFIs), site visits, weekly construction meetings, general project coordination 14 h x $145 = $2,030 10 h x $125 = $1,250 $138,370 100 h x $96 = $9,600 20 h x $130 = $2,600 20 h x $130 = $2,600 9 h x $80 = $720 567 h x $210 = $119,070 $11,630 $0 $2,600 $2,600 $500 $0 $1,970 $119,070 Prepare record drawings 2hx$145 _ $290 2hx$185 = $370 $21,384 4 h x $96 = $384 6 h x $150 = $900 2 h x $125 = $250 40 h x $210 = $8,400 16hx$80 _ $1,280 12hx$200= $2,400 10hx$130 = $1,300 10hx$130 = $1,300 6hx$95 = $570 10hx$80 = $800 20hx$157 = $3,140 $1,954 $2,400 $1,300 $1,300 $1,840 $0 $1,050 $11,540 Reimbursable expenses $200 $0 $100 $0 $0 $0 $100 $2,000 $2,400 Subtotal for ongoing construction support services through December 31, 2014 $162,154 Contract change orders (July 1, 2013 through June 30, 2014) $107,846 Total Additional Fees $270,0Q0 RESOLUTION NO. 2014 — 102 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A THIRD AMENDMENT TO THE AGREEMENT WITH SAFDIE RABINES ARCHITECTS INC., TO INCREASE THE NOT -TO -EXCEED AMOUNT OF THE AGREEMENT BY $270,000 FOR ARCHITECTURAL AND CONSTRUCTION SUPPORT SERVICES FOR THE NATIONAL CITY AQUATIC CENTER PROJECT WHEREAS, on September 6, 2011, the City Council adopted Resolution No. 2011-213, entering into an Agreement with Safdie Rabines Architects to provide architectural services to design the National City Aquatic Center (the "Project") in the not to exceed amount of $291,777; and WHEREAS, on March 20, 2012, a First Amendment to the Agreement was entered into through the adoption of City Council Resolution No. 2012-64, to increase the amount of the Agreement by $61,653, for a total Agreement amount of $353,630 and to amend the scope of services to include a redesign of certain elements, additional geotechnical work, and the creation of an Operating and Maintenance document required by the Port of San Diego; and WHEREAS, on November 19, 2013, a Second Amendment to the Agreement was entered into through the adoption of City Council Resolution No. 2013-171 to increase the not to exceed amount of by $150,000 for a total not to exceed amount of $503,630, and to extend the term of the Agreement from June 30, 3013 to December 31, 2014; and WHEREAS, to ensure timely completion of the Project through construction, a Third Amendment to the Agreement is necessary to increase the not to exceed amount of by $270,000 for a total not to exceed amount of $773,630. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute a Third Amendment to the Agreement with Safdie Rabines Architects to increase the not to exceed amount of by $270,000 for a total not to exceed amount of $773,630. The Third Amendment is on file in the Office of the City Clerk. ATTEST: PASSED and ADOPTED this 5th day of August, 2 Ron Morrison, Mayor PROVED AS TO FORM: ity citua Silva A, ' y Passed and adopted by the Council of the City of National City, California, on August 5, 2014 by the following vote, to -wit: Ayes: Councilmembers Cano, Morrison, Natividad, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California %/ CI k of the of City City ational City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2014-102 of the City of National City, California, passed and adopted by the Council of said City on August 5, 2014. City Clerk of the City of National City, California By: Deputy CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT L MEETING DATE: August 5, 2014 •TEM TITLE: AGENDA ITEM NO. 6 Resolution of the City Council of the City of National City authorizing the Mayor to execute a Third Amendment to the Agreement with Safdie Rabines Architects Inc. to increase the not -to -exceed amount of the Agreement by $270,000 for architectural and construction support services for the National City Aquatic Center Project (funded by San Diego Unified Port District CIP) PREPARED BY: Stephen Manganiello PHONE: 336-4382 EXPLANATION: See attached • DEPARTMENT: Engineering & Public Works APPROVED BY: FINANCIAL STATEMENT: APPROVED: , Finance ACCOUNT NO. APPROVED: MIS Funds available in account #001-409-500-598-3816 (SDUPD CIP) ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt resolution BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Third Amendment to Agreement w/ attachments 3. Resolution �,ti G\::�.i Sa NO. G1`'-\'\v Explanation: On September 6, 2011 per City Council Resolution No. 2011-213, the City of National City entered into an agreement with Safdie Rabines Architects to provide architectural services to design the National City Aquatic Center in the not to exceed amount of $291,777. On March 20, 2012, per City Council Resolution No. 2012-64, a First Amendment to the Agreement was executed to increase the amount of the Agreement by $61,653, for a total Agreement amount of $353,630. The First Amendment also amended the scope of services to include a redesign of certain elements, additional geotechnical work and creation of an Operating and Maintenance document required by the Port of San Diego. On November 19, 2013, per City Council Resolution No. 2013-171, a Second Amendment to the Agreement was executed to increase the amount of the Agreement by $150,000, for a total Agreement amount of $503,630, and extend the term of the agreement to December 31, 2014. Staff is requesting a Third Amendment to the Agreement to increase the amount of the Agreement by $270,000, for a total Agreement amount of $773,630, to provide construction support services through project completion, including review of contractor submittals, preparation of responses to Requests for Information (RFIs), site visits, weekly construction meetings, general project coordination, and preparation of record drawings, consistent with Exhibit A-3 to this Amendment. Architectural and construction support services for a project of this size and scope typically range between 25% and 30% of construction costs. Based on a construction contract of just over $3.5 million for the National City Aquatic Center project, Safdie Rabines Architects' costs, including this Third Amendment to the Agreement, would be approximately 22% of the construction contract. THIRD AMENDMENT TO AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND SAFDIE RABINES ARCHITECTS This Third Amendment to the Agreement is entered into this 5th day of August 2014 by and between the City of National City, a municipal corporation ("CITY"), and Safdie Rabines Architects, (the "CONSULTANT"). RECITALS WHEREAS, the CITY and the CONSULTANT entered into an agreement on September 6, 2011, ("the Agreement") through the adoption of City of National City Council Resolution No. 2011-213, wherein the CONSULTANT agreed to provide architectural services for the National City Aquatic Center. WHEREAS, the original Agreement had a not to exceed amount of $291,777; and WHEREAS, on March 20, 2012, the City Council adopted Resolution No. 2012-64 approving the First Amendment to the Agreement increasing the not -to - exceed amount by $61,853, for a total Agreement amount of $353,630, and amending the scope of services to include a redesign of certain elements, additional geotechnical work, and creation of the Operating and Maintenance document required by the Port of San Diego; and WHEREAS, on November 19, 2013, the City Council adopted Resolution No. 2013-171 approving the Second Amendment to the Agreement increasing the not -to - exceed amount by $150,000 for a total Agreement amount of $503,630, and extending the term of the agreement to December 31, 2014; and WHEREAS, the parties desire to increase the not -to -exceed amount by $270,000, for a total Agreement amount of $773,630, to provide construction support services through project completion, including review of contractor submittals, preparation of responses to Requests for Information (RFIs), site visits, weekly construction meetings, general project coordination, and preparation of record drawings, consistent with Exhibit A-3 to this Amendment. AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement entered into on September 6, 2011 as follows: 1. Increase the not -to -exceed amount by $270,000, for a total Agreement amount of $773,630. -1- 2. The parties further agree that each and every term and provision of the Agreement dated September 6, 2011, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY SAFDIE RABINES ARCHITECTS (Signatures of two corporate officers required) By: By: Ron Morrison, Mayor Ricardo Rrabines, President By: Taal Saf ie,/Secretary and CFO APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney -2- EXHIBIT A-3 NATIONAL CITY AQUATIC CENTER Services through December 31, 2014 Service BSE Engineering - MEP CValdo Corporation - Civil Oriel - Structural GSSI - Structural Orion - Structural PlanNet - Security Marcie Harris Safdie Rabines Architects Total Fees Review contractor submittals, prepare 14 h x $145 = $2,030 10 h x $125 = $1,250 $138,370 responses to Requests for Information (RFIs), site visits, weekly construction meetings, general project coordination 100 h x $96 = $9,600 20 h x $130 = $2,600 20 h x $130 = $2,600 9 h x $80 = $720 567 h x $210 = $119,070 $11,630 $0 $2,600 $2,600 $500 $0 $1,970 $119,070 record Prepare record drawings 2hx$145 = $290 2hx$185 = $370 $21,384 4hx$96 = $384 6hx$150 = $900 2hx$125 = $250 40hx$210 = $8,400 16hx$80 = $1,280 12hx$200= $2,400 10hx$130 = $1,300 10hx$130 = $1,300 6hx$95 = $570 10hx$80 = $800 20hx$157 = $3,140 $1,954 $2,400 $1,300 $1,300 $1,840 $0 $1,050 $11,540 Reimbursable expenses $200 $0 $100 $0 $0 $0 $100 $2,000 $2,400 Subtotal for ongoing construction support services through December 31, 2014 $162,154 Contract change orders (July 1, 2013 through June 30, 2014) $107,846 Total Additional Fees $270,`000 RESOLUTION NO. 2014 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A THIRD AMENDMENT TO THE AGREEMENT WITH SAFDIE RABINES ARCHITECTS INC., TO INCREASE THE NOT -TO -EXCEED AMOUNT OF THE AGREEMENT BY $270,000 FOR ARCHITECTURAL AND CONSTRUCTION SUPPORT SERVICES FOR THE NATIONAL CITY AQUATIC CENTER PROJECT WHEREAS, on September 6, 2011, the City Council adopted Resolution No. 2011-213, entering into an Agreement with Safdie Rabines Architects to provide architectural services to design the National City Aquatic Center (the "Project") in the not to exceed amount of $291,777; and WHEREAS, on March 20, 2012, a First Amendment to the Agreement was entered into through the adoption of City Council Resolution No. 2012-64, to increase the amount of the Agreement by $61,653, for a total Agreement amount of $353,630 and to amend the scope of services to include a redesign of certain elements, additional geotechnical work, and the creation of an Operating and Maintenance document required by the Port of San Diego; and WHEREAS, on November 19, 2013, a Second Amendment to the Agreement was entered into through the adoption of City Council Resolution No. 2013-171 to increase the not to exceed amount of by $150,000 for a total not to exceed amount of $503,630, and to extend the term of the Agreement from June 30, 3013 to December 31, 2014; and WHEREAS, to ensure timely completion of the Project through construction, a Third Amendment to the Agreement is necessary to increase the not to exceed amount of by $270,000 for a total not to exceed amount of $773,630. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute a Third Amendment to the Agreement with Safdie Rabines Architects to increase the not to exceed amount of by $270,000 for a total not to exceed amount of $773,630. The Third Amendment is on file in the Office of the City Clerk. PASSED and ADOPTED this 5th day of August, 2014. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Dalla, City Clerk Claudia Gacitua Silva City Attorney CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950 619-336-4228 phone / 619-336-4229 fax Michael R. Dalla, CMC - City Clerk August 14, 2014 Mr. Ricardo Rabines Safdie Rabines Architects 925 Fort Stockton Drive San Diego, CA 92103 Dear Mr. Rabines, On August 5th, 2014, Resolution No. 2014-102 was passed and adopted by the City Council of the City of National City, authorizing execution of a Third Amendment to an Agreement with Safdie Rabines Architects. We are enclosing for your records a certified copy of the above Resolution and a fully executed original Amendment. Sincerely, Michael R. Dalla, CMC City Clerk Enclosures cc: Engineering Dept.