HomeMy WebLinkAbout2015 CON Sirsidynix - Integrated Library System UpgradeFile: National City Public Library GC#300383
MASTER AGREEMENT
BETWEEN
CITY OF NATIONAL CITY
AND SIRSIDYNIX
1. PURPOSE AND SCOPE
1.1 Parties and Effective Date. This Master Agreement (the "Master
Agreement) is entered into between Sirsi Corporation dba SirsiDynix
("SirsiDynix") and the customer identified in the signature block below
("Customer"), with effect on the date of the last signature below ("Effective
Date").
1.2 Purpose. This Master Agreement establishes the general terms and
conditions to which the parties have agreed with respect to the provision of
Products by SirsiDynix to Customer. Additional terms for the purchase of a
specific Product are set forth in the Quote(s). By signing below, the parties
acknowledge receipt of and agree to be bound by the terms and conditions
of this Master Agreement and the Quote(s) for Products purchased by
Customer. All pre-printed or standard terms of any Customer purchase order
or other business processing document shall have no effect.
1.3 Incorporation of Quotes. "Quote" means the document(s), regardless
of actual name, executed by the parties which is incorporated by reference
into the terms of this Master Agreement, and describes order -specific
information, such as description of Product ordered, License Metrics, fees,
statements of work, exhibits and milestones. At any time after execution of
the Master Agreement and the initial Quote, Customer may purchase
additional Products or otherwise expand the scope of existing licenses or
Subscriptions granted under a Quote, upon SirsiDynix receipt and
acceptance of a new Quote specifying the foregoing.
1.4 Incorporation of EULAs. Customer's use of any Third Party Products
licensed hereunder or incorporated in the Products may be subject to, and
Customer shall sign and comply with, any applicable EULAs.
1.5 Order of Precedence. To the extent any terms and conditions of this
Master Agreement conflict with the terms and conditions of a Quote, the
terms and conditions of the Master Agreement shall control, except where
the Quote expressly states the intent to supersede a specific portion of the
Master Agreement. To the extent any terms and conditions of this Master
Agreement conflict with the terms and conditions of an EULA, the terms and
conditions of the EULA shall control.
2. PRODUCTS USE RIGHTS; TITLE
2.1 Generally. Customer's purchase of Products under this Master
Agreement may include from time -to -time Software, Subscriptions,
Services, and/or Hardware. The following provisions under this Section 2
apply if relevant to the type of Product purchased pursuant to a Quote.
2.2.1 Software License. Subject to the terms and conditions of this Master
Agreement including without limitation the restrictions set forth in Section
2.7 and Section 2.9 and timely payment of the applicable fees, SirsiDynix
hereby grants to Customer a limited, non-exclusive, non -transferable and
perpetual (subject to SirsiDynix termination rights pursuant to this Master
Agreement) license to (i) install, run and use the Software identified in the
Quote in the Operating Environment solely for Internal Business Purposes,
and (ii) use the Documentation in connection with such use of the Software.
Customer may not make copies of the Software except a reasonable
number of machine-readable copies solely for internal backup or archival
purposes. All Intellectual Property rights notices must be reproduced and
included on such copies. Customer shall maintain accurate and up-to-date
records of the number and location of all copies of the Software and inform
SirsiDynix in writing of such upon request. 2.2.2 Unless otherwise set forth
in a Quote, the Software shall not be simultaneously loaded and operated
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on more than one hardware platform, except temporarily during the process
of platform migration. 2.2.3 Customer shall use the Third Party Products
solely in conjunction with the SirsiDynix Software and Customer shall have
no broader rights with respect to the Third Party Products than it has to the
SirsiDynix Software. SirsiDynix may add and/or substitute functionally
equivalent products for any third party items in the event of product
unavailability, end -of -life, or changes to software requirements.
2.3.1 Subscriptions. For Subscriptions purchased by Customer, and
subject to the terms and conditions of this Master Agreement including
without limitation the restrictions set forth in Sections 2.7 and 2.9 and timely
payment of the applicable fees, SirsiDynix grants to Customer the right to
access and use the Subscription identified in the Quote solely for Internal
Business Purposes and to use the Documentation in connection with such
access and use for the Term. SirsiDynix shall use commercially reasonable
efforts to make the Subscription Services available 24x7, except for
scheduled downtime events, or emergency downtime events, or Internet
service provider failures or delays. SirsiDynix will use commercially
reasonable efforts to perform scheduled downtime events outside of normal
business hours. Customer acknowledges that the Subscription Services
may be subject to limitations, delays, and other problems inherent in the use
of the Internet and electronic communications. SirsiDynix is not responsible
for any delays, delivery failures, or other damage resulting from such
problems. 2.3.2 Customer is solely responsible for obtaining and
maintaining at its own expense, all equipment that may be needed to access
Subscriptions, including without limitation, Internet connections. Customer
understands that Subscription communications may traverse an
unencrypted public Internet connection and that use of the Internet provides
the opportunity for unauthorized third parties to illegally gain access to
Customer Data. Accordingly, SirsiDynix does not guaranty the privacy,
security or authenticity of any information transmitted over or stored in any
system connected to the Internet. 2.3.3 Customer is responsible for
maintaining the confidentiality of all passwords and for ensuring that each
password is used only by the authorized user. Customer is responsible for
all activities that occur under Customer's account. Customer agrees to
immediately notify SirsiDynix of any unauthorized use of Customer's
account or any other breach of security known to Customer. SirsiDynix shall
have no liability for any loss or damage arising from Customer's failure to
comply with these requirements. 2.3.4 Customer shall be solely responsible
for the accuracy, quality, integrity and legality of Customer Data and of the
means by which it acquired Customer Data. Customer acknowledges and
agrees that SirsiDynix does not monitor or police the content of
communications or data of Customer or its users transmitted through the
Subscriptions, and that SirsiDynix shall not be responsible for the content of
any such communications or transmissions. Customer shall use the
Subscriptions exclusively for authorized and legal purposes, consistent with
all applicable laws and regulations. Customer agrees not to post or upload
any content or data which (a) is libelous, defamatory, obscene,
pornographic, abusive, harassing or threatening; (b) contains viruses or
other contaminating or destructive features; (c) violates the rights of others,
such as data which infringes on any intellectual property rights or violates
any right of privacy or publicity; (d) constitutes sensitive personal information
such as social security numbers, credit card information, or drivers license
numbers; or (e) otherwise violates any applicable law. Customer further
agrees not to interfere or disrupt networks connected to the Subscriptions,
not to interfere with another customer's use and enjoyment of similar
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File: National City Public Library
services and to comply with all regulations, policies and procedures of
networks connected to the Subscriptions. SirsiDynix may remove any
violating content posted or transmitted on or through the Subscriptions,
without notice to Customer. SirsiDynix may suspend or terminate any user's
access to the Subscriptions upon notice in the event that SirsiDynix
reasonably determines that such user has violated these terms and
conditions. 2.3.5 The provision of third party Subscriptions is subject to
availability from third party providers and SirsiDynix shall have no liability
should such Subscription become unavailable for any reason or is no longer
available under reasonable commercial terms. 2.3.6 In the event that
Customer is locally hosting Subscription Software, SirsiDynix hereby grants
to Customer, subject to the terms and conditions of this Master Agreement
including without limitation the restrictions set forth in Section 2.7 and
Section 2.9 and timely payment of the applicable fees, a limited, non-
exclusive, non -transferable grant of use to locally install and use the
Subscription Software solely for Customer's internal business purposes.
The grant of use for Subscription Software is not a license and remains in
effect only while Customer is timely paying its Subscription fees to
SirsiDynix. If Customer fails to timely pay Subscription fees, Customer must
immediately discontinue use of and certify to SirsiDynix the removal of
Subscription Software.
2.4.1 Services. Services are described in the Quote. SirsiDynix shall be
responsible for securing, managing, scheduling, coordinating and
supervising SirsiDynix personnel, including its subcontractors, in performing
any Services. Any change to the scope of Services must be in writing signed
by both parties. Once executed by both parties, a change shall become a
part of the Quote. 2.4.2 Customer acknowledges and agrees that SirsiDynix
performance is dependent upon the timely and effective satisfaction of
Customer's responsibilities hereunder and timely decisions and approvals
of Customer in connection with the Services. SirsiDynix shall be entitled to
rely on all decisions and approvals of Customer. Customer's data must be
provided to SirsiDynix in a format reasonably approved by SirsiDynix or
additional charges will apply. Customer shall be responsible for providing
secured access to Customer's systems to SirsiDynix. SirsiDynix alone shall
decide whether such access is sufficient for the performance of Services.
2.5. Software Maintenance. 2.5.1 Subject to Customer's timely payment of
applicable fees, SirsiDynix will provide during the Term Maintenance
services for the Software in accordance with the maintenance plan indicated
in the Quote, provided however that with respect to Third Party Products,
SirsiDynix's obligation to offer Maintenance is limited to using commercially
reasonable efforts to obtain Maintenance from the third party owner of such
Software. All licenses in Customer's possession must be supported under
the same maintenance plan. 2.5.2 Updates are provided if and when
available, and SirsiDynix is under no obligation to develop any future
programs or functionality. 2.5.3 SirsiDynix is under no obligation to provide
Maintenance with respect to: (i) a Product that has been altered or modified
by anyone other than SirsiDynix or its licensors; (ii) a release for which
Maintenance has been discontinued; (iii) a Product used other than in
accordance with the Documentation or other than on the Operating
Environment; (iv) discrepancies that do not significantly impair or affect the
operation of the Product; or (v) any systems or programs not supplied by
SirsiDynix. 2.5.4 For the avoidance of doubt, Updates provided under
Maintenance services are subsequent minor or maintenance releases to the
standard Products, excluding custom development or customizations
whether such customizations are performed by SirsiDynix or by Customer
or a third party. SirsiDynix reserves the right to charge Client for any
reintegration work required to make customizations compatible with future
releases. 2.5.5 If ordered, Maintenance must be ordered for all Software and
all associated License Metrics licensed by Customer. Customer may not
purchase or renew Maintenance for a subset of its licenses only. 2.5.6 If an
Error was corrected or is not present in a more current release of the
Product, SirsiDynix shall have no obligation to correct such Errors in prior
releases of the Software. 2.5.7 Fees for Maintenance Services do not
include implementation, training and other Professional Services. 2.5.8 It is
Customer's responsibility to ensure that all appropriate users receive initial
training services sufficient to enable Customer to effectively use the
Software. Failure to do so could result in additional Maintenance fees if
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service requests are deemed excessive as a result of insufficient training, at
SirsiDynix's discretion.2.5.9 In the event Customer does not renew
Maintenance and subsequently desires to reinstate Maintenance, a
reinstatement fee shall be assessed equal to 120% of the aggregate
Maintenance fee that would have been payable during the period of lapse.
2.5.10 For Software licenses and Subscription Software, Customer is solely
responsible for the installation of Updates and agrees to (i) meet the Update
standard set forth in the SirsiDynix Support Policies referenced in the
definition of Maintenance and (ii) maintain the Operating Environment. With
respect to Subscriptions, SirsiDynix is responsible for the implementation of
Updates and shall no longer provide access to any previous release upon
the date SirsiDynix migrates to a new Update for production use in
SirsiDynix's hosted environment.
2.6.1 Hardware and Hardware Maintenance. Title to the Hardware
identified in the Quote, if any, shall pass to Customer on SirsiDynix's
placement of the Hardware with a common carrier or licensed trucker, which
shall constitute delivery to Customer. Thereafter Customer will be
responsible for risks of loss or damage, except for loss or damage caused
by SirsiDynix in the process of installation. 2.6.2 SirsiDynix does not provide
support for Hardware unless Customer purchases any available
maintenance associated with such Hardware. Such Hardware maintenance
may be provided through a third party and is subject to that third party's
standard terms, conditions and warranties, if any.
2.7 License Metrics. Customer may not use the Products in excess
of the License Metrics specified in the Quote. Additional License Metrics and
associated Maintenance must be purchased at the pricing in effect at the
time the additional License Metrics are added in the event actual usage
exceeds the licensed quantity, prorated for the remainder of the then -current
Term. The additional License Metrics purchased shall terminate on the
same date as the pre-existing Products. Prices are based on License
Metrics purchased and not actual usage. The number of License Metrics
provided in the initial Quote is a minimum amount that Customer has
committed to for the Term and there shall be no fee adjustments or refunds
for any decreases in usage.
2.8 Reservation of Rights. All rights not expressly granted in the
Master Agreement are reserved by SirsiDynix and its third party providers.
Customer acknowledges that: (i) all Software is licensed and not sold and
all Subscriptions and Content are subscribed to and not sold; (ii) Customer
acquires only the right to use the Protected Materials. SirsiDynix and its third
party providers retain sole and exclusive ownership and all rights, title, and
interest in, including Intellectual Property embodied or associated with, the
Protected Materials and all copies and derivative works thereof (whether
developed by SirsiDynix, Customer or a third party); and (iii) the Protected
Materials, including the source and object codes, logic and structure,
constitute valuable trade secrets of SirsiDynix and its third party providers.
Customer agrees to secure and protect the Products consistent with the
maintenance of SirsiDynix's and its third party providers' rights in the
Products, as set forth in this Master Agreement.
2.9 Restrictions. Unless specifically permitted or licensed by
SirsiDynix, Customer shall not itself, or through any affiliate, employee,
consultant, contractor, agent or other third party: (i) sell, resell, distribute,
host, lease, rent, license or sublicense, in whole or in part, the Protected
Materials; (ii) decipher, decompile, disassemble, reverse assemble, modify,
translate, reverse engineer or otherwise attempt to derive source code,
algorithms, tags, specifications, architecture, structure or other elements of
the Protected Materials, including the license keys, in whole or in part, for
competitive purposes or otherwise; (iii) allow access to, provide, divulge or
make available the Protected Materials to any user other than Customer's
employees and independent contractors who have a need to such access
and who shall be bound by a nondisclosure agreement with provisions that
are at least as restrictive as the terms of this Master Agreement (except the
Customer may grant access to public access catalogs to library users, other
libraries, and third party entities); (iv) write or develop any derivative works
based upon the Protected Materials; (v) modify, adapt, translate or
otherwise make any changes to the Protected Materials or any part thereof;
(vi) use the Protected Materials to provide processing services to third
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File: National City Public Library
parties, or otherwise use the same on a 'service bureau' basis; (vii) disclose
or publish, without SirsiDynix's prior written consent, performance or
capacity statistics or the results of any benchmark test performed on the
Protected Materials; or (viii) otherwise use or copy the Protected Materials
except as expressly permitted herein.
2.10 Customer Data. SirsiDynix disclaims ownership of any and all
Customer Data, all bibliographic, authority, item, fine, patron, and other data
loaded to, created and/or entered into Customer's database or supplied to
SirsiDynix by Customer. Notwithstanding Customer's ownership of
Customer Data, at the end of the Term SirsiDynix shall only be obligated to
provide to Customer extractable Customer Data at no additional charge in a
supported MARC and/or ASCII delimited format. SirsiDynix shall have the
right to aggregate and retain non -personally identifiable data.
2.11 License Grant by Customer. Customer grants to SirsiDynix a non-
exclusive, royalty -free license, to use equipment, software, Customer Data
or other material of Customer solely for the purpose of performing
SirsiDynix's obligations under the Master Agreement.
2.12 Enforcement. Customer shall (i) ensure that all users of the
Products comply with the terms and conditions of the Master Agreement, (ii)
promptly notify SirsiDynix of any actual or suspected violation thereof and
(iii) cooperate with SirsiDynix with respect to investigation and enforcement
of the Master Agreement.
3. FINANCIAL TERMS
3.1.1 Fees and Payment Terms. The Customer shall pay the amounts
set forth in the Quote. Subject to the provisions of the Quote, SirsiDynix may
annually increase the fees of Subscription, Subscription Software and/or
Maintenance upon 30 days written notice in advance. Invoices become past
due 30 days after the invoice date. Interest accrues on past due balances at
the higher of 1'%z% per month or the highest rate allowed by law. If Customer
fails to make payments of any amount due under the Master Agreement,
SirsiDynix will be entitled to suspend its performance upon ten (10) days
written notice to Customer. 3.1.2 Unless expressly provided otherwise,
amounts paid or payable for Software, Subscriptions, Subscription Software
and Hardware are not contingent upon the performance of any Services.
3.2 Taxes. Customer agrees to pay any sales tax arising out of the
Master Agreement, other than those based on SirsiDynix's net income. If
Customer is tax-exempt, Customer agrees to send SirsiDynix a copy of its
tax-exempt certificate upon execution of the Master Agreement. Customer
agrees to indemnify SirsiDynix from any liability or expense incurred by
SirsiDynix as a result of Customer's failure or delay in paying such sales tax
due.
3.3 No Contingencies. Customer agrees that its purchases hereunder are
neither contingent on the delivery of any future functionality or features nor
dependent on any oral or written comments made by SirsiDynix regarding
future functionality or features.
4. CONFIDENTIALITY
4.1 Non -Disclosure. Each party will protect the other party's
Confidential Information from unauthorized dissemination and use the same
degree of care that each such party uses to protect its own confidential
information, but in no event less than a reasonable amount of care. Neither
party will use Confidential Information of the other party for purposes other
than those necessary to directly further the purposes of the Master
Agreement. Neither party will disclose to third parties Confidential
Information without prior written consent of the other party.
4.2 Exceptions. Information shall not be considered Confidential
Information to the extent, but only to the extent, that the receiving party can
establish that such information (i) is or becomes generally known or
available to the public through no fault of the receiving party; (ii) was in the
receiving party's possession before receipt from the disclosing party; (iii) is
lawfully obtained from a third party who has the right to make such
disclosure on a non -confidential basis; (iv) has been independently
developed by one party without reference to any Confidential Information of
the other; (v) is information aggregated by SirsiDynix that no longer contains
any personally identifiable information; or (vi) is required to be disclosed by
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law provided the receiving party has promptly notified the disclosing party of
such requirement and allowed the disclosing party a reasonable time to
oppose such requirement. The parties acknowledge that Customer may be
subject to freedom of information legislation and further acknowledges that
such legislation may take precedence over the confidentiality provisions of
this section as they apply to Customer.
5. PRIVACY
Customer represents and warrants that before providing personally
identifiable information to SirsiDynix or its agents, it will comply with any laws
applicable to the disclosure of personally identifiable information, including
providing notices to or obtaining permission from third parties to allow
sharing of their personally identifiable information with SirsiDynix under the
Master Agreement. Customer will indemnify SirsiDynix for any breach of this
representation and warranty. No personally identifiable information will be
disseminated by SirsiDynix to any third parties, except as consented to by
Customer or required by law.
6. INDEMNIFICATION
6.1.1 By SirsiDynix. SirsiDynix will defend or settle, at its option and
expense, any action, suit or proceeding brought against Customer that the
SirsiDynix Software (excluding Content and Third Party Products) infringe a
third party's USA patent, registered copyright, or registered trademark
("Claim"). SirsiDynix will indemnify Customer against all damages and costs
finally awarded which are attributable exclusively to such Claim, provided
that Customer: (i) promptly gives written notice of the claim to SirsiDynix; (ii)
gives SirsiDynix sole control of the defense and settlement of the Claim; (iii)
provides SirsiDynix, at SirsiDynix's expense, with all available information
and assistance relating to the Claim and cooperates with SirsiDynix and its
counsel; (iv) does not compromise or settle such Claim; and (v) is not in
material breach of any agreement with SirsiDynix. 6.1.2 SirsiDynix has no
obligation to the extent any Claim results from: (i) Customer having modified
the SirsiDynix Software or used a release other than the most current
unaltered release of the SirsiDynix Software, if such an infringement would
have been avoided by the use of such current unaltered release, (ii) Third
Party Products and/or Content, or (iii) the combination, operation or use of
the SirsiDynix Software with software or data not provided by SirsiDynix.
6.1.3 If it is adjudicated that the use of the SirsiDynix Software in accordance
with the Master Agreement infringes any USA patent, registered copyright,
or registered trademark, SirsiDynix shall, at its option: (i) procure for
Customer the right to continue using the infringing SirsiDynix Software; (ii)
replace or modify the same so it becomes non -infringing; or (iii) Customer
will be entitled to an equitable adjustment in the fees paid for the affected
SirsiDynix Software. THIS SECTION STATES SIRSIDYNIX'S ENTIRE
OBLIGATION TO CUSTOMER AND CUSTOMER'S SOLE REMEDY FOR
ANY CLAIM OF INFRINGEMENT.
6.2 By Customer. To the extent allowed by law, Customer shall defend
or settle, at its option and expense, any action, suit or proceeding brought
against SirsiDynix by a third party arising out of or in connection with: (i) any
claim that Customer Data infringes on the intellectual property rights of a
third party; (ii) any claim by a Customer user or (iii) any claim that Customer
or a Customer's user is using the Product in a manner that violates the
provisions of the Master Agreement. Customer's obligations under this
section are contingent upon: (a) SirsiDynix providing Customer with prompt
written notice of such claim; (b) SirsiDynix providing reasonable cooperation
to Customer, at Customer's expense, in the defense and settlement of such
claim; and (c) Customer having sole authority to defend or settle such claim.
7. WARRANTIES; REMEDIES; DISCLAIMERS
7.1 SirsiDynix Software. SirsiDynix warrants that, for a period of 90 days
from the Go Live Date, the SirsiDynix Software, as updated by SirsiDynix
and used in accordance with the Documentation and in the Operating
Environment, will operate in all material respects in conformity with the
Documentation.
If SirsiDynix Software does not perform as warranted, SirsiDynix shall use
commercially reasonable efforts to correct Errors. As Customer's exclusive
remedy for any claim under this warranty, Customer shall promptly notify
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SirsiDynix in writing of its claim. Provided that such claim is reasonably
determined by SirsiDynix to be SirsiDynix's responsibility, SirsiDynix shall,
within ninety (90) days of its receipt of Customer's written notice; (i) correct
such Error; (ii) provide Customer with a plan reasonably acceptable to
Customer for correcting the Error; or (iii) if neither (i) nor (ii) can be
accomplished with reasonable commercial efforts from SirsiDynix, then
SirsiDynix or Customer may terminate the affected SirsiDynix Software
license and Customer will be entitled to an equitable adjustment in the fees
paid for the affected SirsiDynix Software at SirsiDynix's discretion. The
preceding warranty cure shall constitute SirsiDynix's entire liability and
Customer's exclusive remedy for cure of the warranty set forth herein.
7.2 SirsiDynix Subscriptions. SirsiDynix warrants that Subscriptions, as
used in accordance with the Documentation, will operate in all material
respects in conformity with the Documentation.
7.3 Exclusions. SirsiDynix is not responsible for any claimed breach of any
warranty caused by: (i) modifications made to the SirsiDynix Software by
anyone other than SirsiDynix; (ii) the combination, operation or use of the
SirsiDynix Software with any items that are not part of the Operating
Environment; (iii) Customer's failure to use any new or corrected releases
of the SirsiDynix Software made available by SirsiDynix; (iv) SirsiDynix's
adherence to Customer's specifications or instructions; or (v) Customer
deviating from the operating procedures described in the Documentation.
7.4 Third Party Products. SirsiDynix warrants that it is an authorized
distributor of the Third Party Product and that with the execution of this
Master Agreement and the applicable EULA, Customer will have the right to
use such Product in accordance with the terms and conditions of the terms
of this Master Agreement and the applicable EULA. SIRSIDYNIX MAKES
NO OTHER WARRANTY WITH RESPECT TO ANY THIRD PARTY
PRODUCTS. CUSTOMER'S SOLE REMEDY WITH RESPECT TO SUCH
THIRD PARTY PRODUCTS SHALL BE PURSUANT TO THE ORIGINAL
LICENSOR'S WARRANTY, IF ANY, TO SIRSIDYNIX, TO THE EXTENT
PERMITTED BY THE ORIGINAL LICENSOR. THIRD PARTY PRODUCTS
ARE MADE AVAILABLE BY SIRSIDYNIX ON AN "AS IS, AS AVAILABLE"
BASIS.
7.5 Hardware. SirsiDynix warrants that it is an authorized distributor of the
Hardware. Hardware warranties shall be governed by the manufacturer's
warranty. SIRSIDYNIX MAKES NO WARRANTIES OF ANY KIND WITH
RESPECT TO HARDWARE OR HARDWARE MAINTENANCE.
CUSTOMER'S SOLE REMEDY WITH RESPECT TO SUCH HARDWARE
OR HARDWARE MAINTENANCE SHALL BE PURSUANT TO THE
MANUFACTURER'S WARRANTY, IF ANY.
7.6 Disclaimers. THE WARRANTIES SET FORTH IN THIS MASTER
AGREEMENT ARE IN LIEU OF, AND SIRSIDYNIX, ITS LICENSORS AND
SUPPLIERS EXPRESSLY DISCLAIM TO THE MAXIMUM EXTENT
PERMITTED BY LAW, ALL OTHER WARRANTIES, EXPRESS OR
IMPLIED, ORAL OR WRITTEN, INCLUDING, WITHOUT LIMITATION, (i)
ANY WARRANTY THAT ANY PRODUCT IS ERROR -FREE OR WILL
OPERATE WITHOUT INTERRUPTION OR THAT ALL ERRORS WILL BE
CORRECTED; (ii) ANY AND ALL IMPLIED WARRANTIES OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND
NON -INFRINGEMENT, (iii) ANY WARRANTY THAT CONTENT OR THIRD
PARTY PRODUCTS WILL BE ACCURATE, RELIABLE AND ERROR -
FREE AND (iv) ANY AND ALL IMPLIED WARRANTIES ARISING FROM
STATUTE, COURSE OF DEALING, COURSE OF PERFORMANCE OR
USAGE OF TRADE. NO ADVICE, STATEMENT OR INFORMATION
GIVEN BY SIRSIDYNIX, ITS AFFILIATES, CONTRACTORS OR
EMPLOYEES SHALL CREATE OR CHANGE ANY WARRANTY
PROVIDED HEREIN. CUSTOMER ACKNOWLEDGES THAT USE OF OR
CONNECTION TO THE INTERNET PROVIDES THE OPPORTUNITY FOR
UNAUTHORIZED THIRD PARTIES TO CIRCUMVENT SECURITY
PRECAUTIONS AND ILLEGALLY GAIN ACCESS TO THE SERVICES
AND CUSTOMER DATA AND THAT NO FORM OF ENCRYPTION IS
FOOL PROOF. ACCORDINGLY, SIRSIDYNIX CANNOT AND DOES NOT
GUARANTEE THE PRIVACY, SECURITY OR AUTHENTICITY OF ANY
INFORMATION SO TRANSMITTED OVER OR STORED IN ANY SYSTEM
CONNECTED TO THE INTERNET.
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8. EXCLUSION AND LIMITATION OF LIABILITY
8.1 TO THE FULLEST EXTENT PERMITTED BY LAW, SIRSIDYNIX'S
TOTAL LIABILITY (INCLUDING ATTORNEYS FEES AWARDED UNDER
THE MASTER AGREEMENT) TO CUSTOMER FOR ANY CLAIM BY
CUSTOMER OR ANY THIRD PARTIES UNDER THE MASTER
AGREEMENT, EXCLUDING LIABILITY PURSUANT TO SECTION 6
(Indemnification), WILL BE LIMITED TO THE FEES PAID BY CUSTOMER
DURING THE PREVIOUS 12 MONTHS FOR THE PRODUCT WHICH IS
THE SUBJECT MATTER OF THE CLAIM.
8.2 IN NO EVENT WILL SIRSIDYNIX BE LIABLE TO CUSTOMER FOR
ANY INDIRECT, SPECIAL, INCIDENTAL, EXEMPLARY PUNITIVE,
TREBLE OR CONSEQUENTIAL DAMAGES (INCLUDING, WITHOUT
LIMITATION, LOSS OF BUSINESS, REVENUE, PROFITS, STAFF TIME,
GOODWILL, USE, DATA, OR OTHER ECONOMIC ADVANTAGE),
WHETHER BASED ON BREACH OF CONTRACT, BREACH OF
WARRANTY, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY
OR OTHERWISE, WHETHER OR NOT SIRSIDYNIX HAS PREVIOUSLY
BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
8.3 NO CLAIM ARISING OUT OF THE MASTER AGREEMENT,
REGARDLESS OF FORM, MAY BE BROUGHT BY CUSTOMER MORE
THAN TWO YEARS AFTER THE CAUSE OF ACTION ARISES.
9. TERM AND TERMINATION
9.1 Term of Master Agreement. Subject to Section 10.12 below, the
term of this Master Agreement shall commence on the Effective Date and
shall continue in full force and effect for one year from the Effective Date,
unless otherwise terminated earlier as provided hereunder. The Term of
this Master Agreement may be renewed and continue in full force and effect
as specified hereunder.
9.2 Product and Services Term. The respective initial term of Software
Maintenance, Hardware Maintenance, Subscriptions, and Subscription
Software as applicable, is specified in the Quote ("Initial Term"). The initial
one-year term as specified in Section 9.1 of this Master Agreement ("Initial
Term") shall automatically renew for six (6) consecutive one-year terms as
set forth, and for the amounts set forth, in the Quote unless either party gives
written notice 60 days prior to the end of any previous one-year term of its
intention to terminate the Agreement. The Initial Term and renewal terms
are referred to as the "Term".
9.3.1 Termination. Either party may terminate the Master Agreement
immediately upon written notice if the other party commits a non -remediable
material breach of the Master Agreement, or if the other party fails to cure
any remediable material breach or provide a written plan of cure acceptable
to the non -breaching party within 30 days of being notified in writing of such
breach. Where the non -breaching party has a right to terminate the Master
Agreement, the non -breaching party may at its discretion terminate the
Master Agreement or the applicable Quote. Quotes that are not terminated
shall continue in full force and effect under the terms of this Master
Agreement 9.3.2 Following termination of the Master Agreement, Customer
agrees to certify that it has returned or destroyed all copies of the applicable
Product and Confidential Information and acknowledges that its rights to use
the same are relinquished. 9.3.3 Fees. Customer acknowledges that, based
on Customer's willingness to purchase Products for the Term, SirsiDynix
has provided Customer with Products and Services at rates that represent
a substantial discount from the rates that SirsiDynix would otherwise charge,
along with certain other free or substantially discounted products or
services. Customer therefore agrees that it is reasonable for Customer to
pay a fee to SirsiDynix in the event of early termination for any reason, which
becomes effective upon any date prior to the end of the last year of the Initial
Term or prior to the end of any renewal term. Such fee shall be equal to 50%
of the remaining value of the then -current Term of the Products or Services,
as applicable. Customer agrees that damages suffered by SirsiDynix in the
event of such early termination are difficult or impossible to determine and
that the above amount is intended to be a reasonable approximation of such
damages and not a penalty. Customer agrees that it will pay such amounts
within thirty (30) days of any such early termination. Customer shall notify
SirsiDynix in writing of its intent to terminate not less than sixty (60) days
Si
File: National City Public Library
prior to the date of termination and Customer shall not be eligible for any
pro-rata credit or refund for unused partial year fees paid. 9.3.4 Non -
Appropriation of Funds. If for any given fiscal year the library loses all
funding, the Master Agreement will be suspended at no penalty to
Customer, upon SirsiDynix's receipt of written notice sixty (60) days prior to
said suspension. Such notice will not relieve Customer of payments then
owing. Customer shall not purchase similar materials, supplies, services, or
items of equipment during the anticipated life of the terminated Master
Agreement without notification to SirsiDynix and reinstatement of the
terminated Master Agreement.
9.4. Suspension. SirsiDynix will be entitled to suspend any or all
performance upon 10 days written notice to Customer in the event Customer
is in breach of the Master Agreement. Further, SirsiDynix may suspend
Customer's use of and access to all or a portion of the Subscriptions if, and
so long as, in SirsiDynix's sole judgment, there is a security risk created by
Customer that may interfere with the proper continued provision of services
or the operation of SirsiDynix's network or systems. SirsiDynix may impose
an additional charge to reinstate service following such suspension.
10. GENERAL PROVISIONS
10.1 Force Majeure. The parties will exercise every reasonable effort to
meet their respective obligations hereunder but shall not be liable for delays
resulting from force majeure or other causes beyond their reasonable
control, including but not limited to power outages or failure of third party
service providers. This provision does not relieve Customer of its obligation
to make payments then owing.
10.2 Assignment. SirsiDynix may assign the Master Agreement and all
of its rights and obligations herein without Customer's approval to its parent
company or other affiliated company, to a successor by operation of law, or
by reason of the sale or transfer of all or substantially all of its stock or assets
to another entity. Neither party may otherwise assign or transfer the Master
Agreement without the prior written consent of the other party, which shall
not be unreasonably withheld. Notwithstanding the above, SirsiDynix may
fulfill its obligations hereunder through its affiliated companies.
10.3 Cooperation. Customer agrees to provide cooperation, which
means assistance, information, equipment, data, a suitable work
environment, timely access, and resources reasonably necessary to enable
SirsiDynix to perform any and all installation, implementation, and services
required to fulfill its obligations hereunder including but not limited to
ensuring SirsiDynix has remote access. Failure to grant such cooperation
shall allow SirsiDynix to deem the Product purchased by Customer to be
fully accepted and delivered. In the event any delay in implementing
Products is caused by Customer resulting in SirsiDynix incurring additional
expenses, the Customer shall pay to SirsiDynix the amount of such
additional expenses.
10.4 Delegation. SirsiDynix may subcontract or delegate any work under
any Quote to any third party without Customer's prior written consent,
provided however that SirsiDynix shall remain responsible for the
performance of any such subcontractors.
10.5 Notice of U.S. Government Restricted Rights. If the Customer
hereunder is the U.S. Government, or if the Software is acquired hereunder
on behalf of the US Government with U.S. Government federal funding,
notice is hereby given that the Software is commercial computer software
and documentation developed exclusively at private expense and is
furnished as follows: "U.S. GOVERNMENT RESTRICTED RIGHTS.
Software delivered subject to the FAR 52.227-19. All use, duplication and
disclosure of the Software by or on behalf of the U.S. Government shall be
subject to this Master Agreement and the restrictions contained in
subsection (c) of FAR 52.227-19, Commercial Computer Software -
Restricted Rights (June 1987)".
10.6 Export. Customer shall comply fully with all relevant export laws and
regulations of the United States to ensure that the Software is not exported,
directly or indirectly, in violation of United States law.
10.7 Non -solicitation. During the term of this Master Agreement and for
a period of one year following its termination, neither party will solicit for
Page 5 of 7
GC#300383
employment directly or through other parties, without the other party's
written permission, any individual employed by the other party, provided
however that the hiring of individuals responding to general public marketing
and recruiting advertisements and events shall not be a violation of this
provision; only active, targeted solicitation is prohibited.
10.8 Compliance. During the term of this Master Agreement and for a
period of one year following its termination, SirsiDynix shall have the right to
verify Customer's full compliance with the terms and requirements of the
Master Agreement. If such verification process reveals any noncompliance
by Customer, Customer shall reimburse SirsiDynix for the reasonable costs
and expenses of such verification process incurred by SirsiDynix (including
but not limited to reasonable attorneys' fees) , and Customer shall promptly
cure any such noncompliance; provided, however, that the obligations under
this section do not constitute a waiver of SirsiDynix's termination rights and
do not affect SirsiDynix's right to payment for Products and interest fees
related to usage in excess of the License Metrics.
10.9 Notices. Any notice required or permitted to be sent under the
Master Agreement shall be delivered by hand, by overnight courier, by email
to SirsiDynix at leoal(c�sirsidynix.com, or by email to Customer at any current
Customer email address routinely used by SirsiDynix, or by registered mail,
return receipt requested, to the address of the parties set forth in the Master
Agreement or to such other address of the parties designated in writing in
accordance with this subsection.
10.10 Relationship. The Master Agreement is not intended to create a
partnership, franchise, joint venture, agency, or a fiduciary or employment
relationship. Neither party may bind the other party or act in a manner which
expresses or implies a relationship other than that of independent
contractor.
10.11 Invalidity. If any provision of the Master Agreement shall be held to
be invalid, illegal or unenforceable, the validity, legality and enforceability of
the remaining provisions shall not in any way be affected or impaired.
10.12 Survival. The following provisions will survive any termination or
expiration of the Master Agreement: sections 1, 2.7, 2.8, 2.10, 2.12, 3, 4, 5,
6, 7, 8, 9, and 10.
10.13 No Waiver. Any waiver of the provisions of the Master Agreement
or of a party's rights or remedies under the Master Agreement must be in
writing to be effective. Any such waiver shall constitute a waiver only with
respect to the specific matter described in such writing and shall in no way
impair the rights of the party granting such waiver in any other respect or at
any other time. The waiver by either of the parties hereto of a breach or of a
default under any of the provisions of the Master Agreement shall not be
construed as a waiver of any other breach or default of a similar nature, or
as a waiver of any of such provisions, rights or privileges hereunder. The
rights and remedies herein provided are cumulative and none is exclusive
of any other, or of any rights or remedies that any party may otherwise have
at law or in equity. Failure, neglect, or delay by a party to enforce the
provisions of the Master Agreement or its rights or remedies at any time,
shall not be construed and shall not be deemed to be a waiver of such
party's rights under the Master Agreement and shall not in any way affect
the validity of the whole or any part of the Master Agreement or prejudice
such party's right to take subsequent action.
10.14 Entire Agreement. The Master Agreement constitutes the parties'
entire agreement relating to its subject matter. It cancels and supersedes all
prior or contemporaneous oral or written communications, requests for
proposals, proposals, conditions, representations, and warranties, or other
communication between the parties relating to its subject matter as well as
any prior contractual agreements between the parties. Notwithstanding the
precedence of this Master Agreement, any existing Customer License
Metrics shall continue unless new License Metrics are identified in a Quote.
No modification to the Master Agreement will be binding unless in writing
and signed by an authorized representative of each party.
10.15 Third Party Beneficiaries. All rights and benefits afforded to
SirsiDynix under the Master Agreement shall apply equally to the owner of
the Third Party Products with respect to the Third Party Products, and such
SI
File: National City Public Library
third party is an intended third party beneficiary of the Master Agreement,
with respect to the Third Party Products.
10.16 Governing Law and Venue. The Master Agreement shall be
governed by and construed in accordance with the laws of the State of
California without giving effect to its principles of conflict of laws. Any dispute
shall be litigated in the state or federal courts located in California to whose
exclusive jurisdiction the parties hereby consent. In addition, the parties
hereby waive any objection they may have based upon lack of personal
jurisdiction, improper venue and/or "forum non conveniens".
10.17 Application of Laws. The parties agree that this contract is not a
contract for the sale of goods; therefore, the Master Agreement shall not be
governed by any codification of Article 2 or 2A of the Uniform Commercial
Code, or any codification of the Uniform Computer Information Technology
GC#300383
Act ("UCITA"), or any references to the United National Convention on
Contracts for the International Sale of Goods.
10.18 Counterparts. The Master Agreement and each Schedule may be
executed in one or more counterparts, each of which shall constitute an
enforceable original of the Master Agreement, and that facsimile, electronic
and/or .pdf scanned copies of signatures shall be as effective and binding
as original signatures.
10.19 Headings and Drafting. The headings in the Master Agreement
shall not be used to construe or interpret the Master Agreement. The Master
Agreement shall not be construed in favor of or against a party based on the
originator of the document.
10.20 Attorney's Fees. In the event a party seeks and obtains a remedy
in the courts for its rights under this Master Agreement, the prevailing party
in such litigation shall be entitled to its reasonable attorney's fees and cost.
******************************* ****************************
END OF MASTER AGREEMENT
City of National City
1243 National City Blvd.
National City, California 91950-3314
Sirsi Corporation
SirsiDynix Technology Centre
3300 N. Ashton Blvd. — Suite 500
Lehi, UT 84043
By:
By:
.ii.,•*%,,....
Ron Morrison, Mayor
(Name)
%1kk1l. gifts , J{
(Print)in�
C; Dt)�
(Title)
APPROVED
AS TO
FORM:
By. fil
( ame)
0V' Irk 'M, AA h
laudia Gacitua Si a
City Attorney
(Print)
V P oC gfenCe.
(Title)
Date: ire Ad,1Q.ii .3 2 t'/S
Date: NOVtiiVo-k 3 t 2011
e
Page 6 of 7
Si
File: National City Public Library
Exhibit A - DEFINITIONS
"Circulation" means the checkout of a Library Item to a patron, the
checkout of a Library Item for the purpose of tracking in -library usage, the
renewal of a Library Item, or an action functionally identical to any of the
preceding acts.
"Confidential Information" means information of SirsiDynix and/or its
licensors includes but is not limited to all trade secrets, software, source
code, object code, specifications, as well as results of testing and
benchmarking of the Software or other services, product roadmap, data and
other information of SirsiDynix and its licensors relating to or embodied in
the Software or Documentation, including but not limited to information
designated as confidential in writing or information which ought to be in good
faith considered confidential and proprietary to the disclosing party.
SirsiDynix's placement of a copyright notice on any portion of any Software
will not be construed to mean that such portion has been published and will
not derogate from any claim that such portion contains proprietary and
confidential information of SirsiDynix. Confidential Information does not
include that the Customer uses SirsiDynix Products.
"Content" means any information, data, text, software, music, sound,
photographs, graphics, video messages or other material which Customer
receives through a Subscription.
"Customer Data" means any electronic data, information or material
provided or submitted by Customer (including the Customer's patrons and
users) to SirsiDynix through a Subscription or Services, or which Customer
(including the Customer's patrons and users) enters into the Subscription or
Services or has entered on its behalf, or which SirsiDynix is otherwise given
access to under the Master Agreement. Customer Data does not include
non -personally identifiable information aggregated by SirsiDynix.
"Documentation" means the user instructions, release notes, manuals and
on-line help files made available by SirsiDynix regarding the use of the
applicable Product.
"Effective Date" is defined in section 1.1.
"Error" means a material failure of a Product to conform to its functional
specifications described in the Documentation.
"EULA" means the end user license agreement that accompanies the Third
Party Product, which governs the use of or access by Customer to the
applicable Third Party Product.
"Go Live Date" means the date on which the Products are substantially
ready for operational use for normal daily business.
"Hardware" means the physical hardware and equipment manufactured by
third party providers and sold to Customers by SirsiDynix.
"Intellectual Property" means any and all intellectual property rights,
recognized in any country or jurisdiction in the world, now or hereafter
existing, and whether or not perfected, filed or recorded, including without
limitation inventions, technology, patents rights (including patent
applications and disclosures), copyrights, trade secrets, trademarks, service
marks, trade dress, methodologies, procedures, processes, know-how,
tools, utilities, techniques, various concepts, ideas, methods, models,
templates, software, source code, algorithms, the generalized features of
the structure, sequence and organization of software, user interfaces and
screen designs, general purpose consulting and software tools, utilities and
routines, and logic, coherence and methods of operation of systems, training
methodology and materials, which SirsiDynix has created, acquired or
otherwise has rights in, and may, in connection with the performance of
obligations hereunder, create, employ, provide, modify, create, acquire or
otherwise obtain rights in.
"Internal Business Purposes" means Customer's internal use but does
not include (1) sharing Confidential Information or Intellectual Property with
third parties without SirsiDynix written consent or (2) integration of third party
Page 7 of 7
GC#300383
products by any means into Software, Subscriptions or Subscription
Software without additional SirsiDynix license.
"License Metrics" means limits on Product usage as set forth in the Quote
such as Titles, Circulation, Users, students, seats, and reports.
"Maintenance" means the technical support and, with respect to Software,
the provision of Updates for the level of support services purchased from
SirsiDynix, all of which are provided under SirsiDynix's support policies in
effect at the time the Services are provided, which may be modified from
time -to -time by SirsiDynix in its sole discretion. A current version of such
Support Policies can be found under "SirsiDynix Support Policies"
(Document ID 125773) at http://support.sirsidynix.com.
"Operating Environment" means SirsiDynix-recommended hardware,
operating system, middleware, database products and other software on
which the Software will operate.
"Professional Services" means data conversion, implementation, site
planning, configuration, integration and deployment of the Software or
Subscriptions, training, project management and other consulting services.
"Products" means Software, Subscriptions, Subscription Software,
Services and Hardware.
"Protected Materials" means Software and work product provided by
SirsiDynix under Services, Subscriptions, Subscription Software and
SirsiDynix's or its licensors' Intellectual Property and Confidential
Information.
"Quote" is defined in Section 1.3.
"Services" means those services provided or arranged by SirsiDynix
including but not limited to specific SirsiDynix Products such as (i)
Professional Services; and (ii) that part of Maintenance that is technical
support, excluding the provision of Updates.
"SirsiDynix Software" means each SirsiDynix-developed and/or
SirsiDynix-owned software product in machine-readable object code (not
source code), the Documentation for such product, and any Updates
thereto.
"Software" means the SirsiDynix Software and Third Party Software.
"Subscriptions" means the provision of access by SirsiDynix or its hosting
providers to Software and/or Content from a server farm that is comprised
of application, data and remote access servers, including associated offline
components including but not limited to cloud services and web access to
Content.
"Subscription Software" means Subscriptions hosted by Customer.
Customer does not have a license in Subscription Software.
"Term" is defined in section 9.2.
"Titles" means the number of unique records for an electronic, virtual,
and/or physical item which may be used by a library patron, such as a
bibliographic, MARC, visual material, serial or Dublin Core record, created
on the Software or Subscription. Multiple items, representing either identical
items or volumes in a set, may be included in a single Title.
"Third Party Products" means software or content including
documentation and updates if any, owned by an entity other than SirsiDynix
and provided by SirsiDynix in connection with Products.
"Updates" means the error corrections, releases, updates, modifications or
enhancements subsequently developed that SirsiDynix makes generally
available to its customers as part of Maintenance on a when and if available
basis. Updates exclude new products, modules, platform or functionality for
which SirsiDynix charges a separate fee.
"Users" means Customer's employees or agents who have been issued
user names and passwords by Customer to use the Products. Each such
User shall be one person, and user names and passwords cannot be
shared or used by more than one person.
SirsiDynix
SirsiDynix
Quote 61665 for:
City of National City
Cloud Migration
Prepared by:
Jim Schwieters
Regional Sales Manager -West
SirsiDynix
Quote Date: October 23, 2014 Quote Valid Until: February 28, 2015
This quote is hereby fully incorporated into the Master Agreement,
SirsiDynix Copyright 2014 - All Rights Reserved
Quote for City mNational City Reference number n1aon
Quote Information
Your Enriched Content will continue unchanged and is not recorded in this quote. In
2014-15 the Enriched Content cost is $1,406.23.
This quote is herebv fully !ncorporated into the Master Agreem
s.,siovoixCopyright en,4-Ail nights aevemt"
panouo, 10
Ash
Quote for City of National City
Component
Horizon SaaS subscription
Services
Remote Patron
Authentication
Discount
Total
Reference number 61665
Purchase Details
All prices are in U.S. dollars ($) and are exclusive of taxes unless otherwise noted.
Year 1
Year 2
Year 3
Year 4
Year 5
Year 6
Year 7
24,910 19,930 20,300 20,690 21,090 21,480 21,890
9,050
2,430 1,430 1,460 1,480 1,510 1,540 1,570
( 5,804.26 ) -
30,585.74
21,360
21,760
22,170
22,600
23,020
23,460
Initial Term of Maintenance and SaaS Services: One (1) Year, with Six (6) One -Year Renewal Options
Initial Term Annual Price Increase Cap for SirsiDynix 1.9% annual price increase cap until Term renewal
Products/Services:
Customer's usage is subject to limitations that can be found in the Terms and Conditions section at the end of the Quote.
The above price increase cap covers all Customer's active Products. However, SirsiDynix reserves the right to adjust Initial Term pricing for Third
Party/integrated products/services if a Third Party vendor increases pricing for Third Party/integrated products/services by more than 10% in a given
calendar year.
Any applicable discount shall be applied on final payment. Any and all pre-printed terms and conditions on Customer's Purchase Order(s) submitted
to SirsiDynix are hereby rejected and shall be superseded by the current Master Agreement, unless such additional terms are statutorily required of
the Customer.
This Purchase Details section may not include pre-existing obligations for ongoing Products not listed in the Quote.
Page 3 of 10
SirsiDynix
Quote for City of National City Reference number 61665
Detailed Pricing
All prices are in U.S. dollars ($) and are exclusive of taxes unless otherwise noted.
Component
Horizon SaaS subscription
Horizon SaaS
Cataloging
Circulation
Public Access
Z39.50 server
Authority control
Backup circulation
Reports
Horizon SaaS SIP2 Interface Per Certified Vendor
SaaS User Level - 25 Staff seats
BLUEcloud Analytics, Annual Subscription
Total Horizon SaaS subscription
Services
Installation
Training
Total Services
Remote Patron Authentication
SaaS Remote Patron Authentication (RPA)
Installation and Training
Total Remote Patron Authentication
Discount
Customer Loyalty Discount
Web Reporter/Director's Station Credit
Total Discount
QUOTE TOTAL
Page 4 of 10
Price
20,410
Included
Included
Included
Included
Included
Included
Included
410
Included
4,090
24,910
8,330
720
9,050
1,430
1,000
2,430
( 4,980 )
( 824.26 )
( 5,804.26 )
30,585.74
This quote is hereby fully incorporated into the Master Agreement and Schedules
SirsiDynix Copyright 2014 — All Rights Reserved.
SirsiDynbC
Quote for City of National City Reference number 61665
Component Descriptions
Horizon SaaS subscription
Horizon SaaS
Horizon SaaS SIP2 Interface Per Certified Vendor
SirsiDynix Certified Solutions Providers offer SIP2-certified products to our customers. We certify that their products
are compliant. This interface is priced per vendor.
SaaS User Level - 25 Staff seats
BLUEcloud Analytics, Annual Subscription
Minimum requirements: Symphony 3.3.1 or Horizon 7.3.3. BLUEcloud Analytics provides a web -based,
cloud -hosted suite of data -mining and OLAP tools with the following functionality: • Unique view of data warehouse
for analysis of your institution, collections, and users • Supports advanced and predictive analysis to establish
trends and patterns • Presentations for effectively communicating to boards and administrators • Drill anywhere
capabilities, users can view summary -to -detail -level data • Robust security, flexible information
distribution/collaboration, and easy self-service analysis • Ability to print, download, and e-mail data and graphs in a
variety of formats (Microsoft Excel® and PowerPoint®)
Services
Installation:
Product Delivery
SIP2 Additional Port Configuration
Configuration of additional port for SIP2.
BLUEcloud Analytics Installation
Horizon Platform Migration to Horizon SaaS (MSSQL)
Migration includes creation of database in the Horizon SaaS and migration of data as it exists in current Horizon
database. Customer must currently be running Microsoft SQL Server.
Horizon Information Portal Migration to Horizon SaaS
Migration includes installation of Horizon/Dynix Information Portal software and migration of portal database,
xsl, images and logos. We migrate HIP configuration as done through the HIP admin tools. Any work outside of
the HIP admin tool is considered custom and not guaranteed to work after the migration to SAAS. We will give a
Y
rSiD'ynIX Copyrigh' ")n^>
Page 5 of 10
SirsiDynix'
Quote for City of National City Reference number 61665
Component Descriptions
best effort policy in trying to make these work.
Horizon/Dynix Information Portal Platform Migration (remote)
Migration includes installation of Horizon/Dynix Information Portal software and migration of existing Horizon
Information Portal database. Each server must be the same operating system platform. (i.e. Windows, Solaris,
etc)
Project Management
Core Module Add On (Tier 2)
Tier 2 Project Management Services for the implementation of new/additional modules either during an ILS
Migration or as a standalone add on order for a current customer, including: Acquisitions, Homebound,
Inventory, Media Scheduling, Reserves, Serials, SIP/NCIP, Classified Accountability, Language Pack, Materials
Booking, 9xx Interface, SmartPort, EDI, Reference Librarian, Languages, PocketCirc, Outreach, VIP,
SchoolRooms Add'I Licenses, Web Reporter Add'I Licenses.
Project Management - BLUEcloud Analytics
Project Management Services for the implementation of BLUEcloud Analytics.
Horizon Platform Migration
Project Management Service for a Horizon Same OS and Same Database Platform Migration. Project
Management Service includes a project management resource who will do the following during the standard,
active implementation period of the project: act as the primary SirsiDynix Contact; hold weekly progress calls
(as needed) with the customer; coordinate SirsiDynix resources; and transition the customer to client care once
the new platform has been implemented.
Non-ILS Platform Migration
Project Management Service for OPAC,WebReporter, SIP, TM3, Director's Station, or other non-ILS Platform
Migration, (if included as part of a regular priced Standard platform migration or a regular priced non-ILS
platform migration). Project Management Service includes a project management resource who will do the
following during the standard, active implementation period of the project: act as the primary SirsiDynix Contact;
hold weekly progress calls (as needed) with the customer; coordinate SirsiDynix resources; and transition the
customer to Client Care once the new platform has been implemented.
Training:
BLUEcloud Analytics - Admin Training, Private
Eight seats in a private distance instructor -led course for BLUEcloud Analytics Admin.
Page 6 of 10
SirsiDynix
Quote for City of National City Reference number 61665
Component Descriptions
BLUEcloud Analvtics - Reports Training, Private
Eight seats in a private distance instructor -led course for BLUEcloud Analytics Reports.
Remote Patron Authentication
SaaS Remote Patron Authentication (RPA)
RPA Platform Migration to SaaS (remote)
Migration includes creation of an RPA service instance in the SaaS environment and migration of data as it exists in
current RPA database.
This quote is hereby fully incorporated into the Master Ag:--
SirsiDynix Copyright 2014 — All Right
Page 7 of 10
SirsiDynix`
Quote for City of National City Reference number 61665
Terms and Conditions
Other Terms
Current Contract License Limits:
SirsiDynix SaaS Services are based upon annual circulation and Staff Users. You may use the SaaS Services for up
to 340,000 annually circulated items and up to 25 Staff Users; an increase in either circulation or Staff Users
requires additional licensing fees.
SIP2 is based upon certified vendors. You are authorized for 1 certified vendors; an increase in the number of
certified vendors requires additional fees.
"Go Live Date" means, with respect to the SirsiDynix Software license orders, the date on which the SirsiDynix
Software is available for operational use for normal daily business, including searching the public access catalog and
circulating materials.
Maintenance must be ordered for all copies of the Software and for all elements of the Software which are used
conjunctively by Customer. Customer's System shall remain within two (2) previously released software versions of
the most recent version of the software at all times or an additional maintenance surcharge service charge will be
added to the maintenance renewal.
Customer shall not integrate products offered by third parties into Software, Subscriptions or Subscription Software
without additional license from SirsiDynix.
SirsiDynix shall have the right to aggregate and retain non -personally identifiable data.
Payment Terms
The term of any quoted products is for no less than one (1) year, with six (6) one-year renewal options and shall
automatically renew for the length of the Initial Term. Subsequent years' Support, Maintenance and Subscription
fees are to be paid annually in advance. Following the first year of System operation, Maintenance and Subscription
fees will be subject to annual increases. Any discounts that may be listed on this quote will be applied to the final
invoice. Unless otherwise specifically stated in writing, products and/or services purchased at promotional prices or
with promotional discounts do not qualify for such discounts or limitations on price increases for subsequent years.
SirsiDynix Software license fees
• 100% due upon installation of client SirsiDynix Software on Customer's system
Subscriptions fees
100% SirsiDynix Enterprise Subscription and Subscription Software fees are due upon contract signing and will
be invoiced immediately. The annual subscription initial use and anniversary date is the Effective Date of the
contract
100% of first year's Subscription(s) (excluding SirsiDynix Enterprise Subscription and Subscription Software
fees) due at installation
Maintenance fees
• 100% of first year's Maintenance due at installation of Software
Services/Training
50% due upon completion of first data test load, where a test load is part of the services
100% of the remainder due upon completion of services/training
SaaS Migration
• 100% of total for Services and first year Subscription fees due on date of initial live use of SaaS Services.
Payment/Invoices while Migrating to the Cloud/SaaS - During the transition from a locally hosted system to a
ereby fully incoroorated =.nto the Master Agreerr
r iOynix Copyright 2014 --All Rights Reserved.
Page 8 of 10
010 SirsiDynix'
Quote for City of National City
Terms and Conditions
Reference number 61665
Cloud/SaaS services, annual Maintenance for the locally hosted system must be timely paid for the entire invoiced
period to avoid interruption in receiving support and updates. Once your Cloud/SaaS services "Go Live," SirsiDynix
will issue a pro rata credit for the unused portion of the previously paid Maintenance to be used against future
billings.
Any reference to license metrics and/or licensed amounts included in this quote shall be applicable only to the
Products and/or services mentioned in this quote. This document and any software or professional services
associated with this document are hereby fully incorporated into the current Agreement executed between SirsiDynix
and Customer. If there is no current agreement between the parties, the terms and conditions of the current
SirsiDynix Master Software License and Services Agreement shall be deemed the controlling Agreement between the
parties, a copy of which shall be furnished upon Customer's request. Any and all pre-printed terms and conditions on
Customer's Purchase Order(s) submitted to SirsiDynix are hereby rejected and shall be superseded by the current
Agreement, unless such additional terms are statutorily required of the Customer. In the event of a conflict, the terms,
payment terms, discounts, product lists and/or statement of work contained within this document shall take
precedence over the current Agreement between the parties. In the event Customer desires or requires updated
terms and conditions for the continuing business relationship with SirsiDynix, please contact your regional Sales
Representative.
This quote is hereby fully incorporated into the Master Agreerne"
SirsiDynix Copyright 2014 — All Rights Reserved.
Page 9 of 10
SirsiDynix'
Quote for City of National City Reference number 61665
Customer Signature:
City of National City
By:
Terms and Conditions
(Ron'Morrison, Mayor)
Sirsi Corporation
By:
(Bill Davison)
Name: Name: W a/YY\ D7J 'A:yt) �(-
(Printed) (Printed)
APPROVED AS TO FORM:
r1
'1 % �
b
� ►%!
ia a'-tua
City Att ne
Page 10 of 10
Job Title: COD
By:
(John Martin)
Name: J pV1 fl t&cM �1r
(Printed)
Job Title: VP
This quote is hereby fully incorporated into the Master Agreemer
SirsiDynix Copyright 2014 — All Rights Reserved.
SirsiDynix
RESOLUTION NO. 2015 — 8
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE COUNCIL TO WAIVE THE FORMAL BID PROCESS
PURSUANT TO SECTION 2.60.110(B)(2) OF THE NATIONAL CITY MUNICIPAL
CODE AND AUTHORIZING THE MAYOR TO EXECUTE A ONE-YEAR AGREEMENT
BETWEEN THE CITY OF NATIONAL CITY AND SIRSIDYNIX IN THE AMOUNT OF
$30,585.74, WITH SIX ONE-YEAR AUTOMATIC RENEWALS WITH
THE ABILITY TO OPT -OUT, FOR A TOTAL SEVEN-YEAR TERM NOT TO
EXCEED $164,955.74 TO UPGRADE THE NATIONAL CITY LIBRARY'S
INTEGRATED LIBRARY SYSTEM TO A CLOUD HOSTED SOLUTION
WHEREAS, SirsiDynix Horizon is the Integrated Library System ("ILS") used for
various functions at the National City Public Library, such as cataloging, circulation, acquisitions,
reserves, etc; and
WHEREAS, the ILS servers currently used by the Library are nearing the end of
their lifespan, but an upgrade by SirsiDynix to a Cloud -based ILS will be more cost effective with
improved technology that will provide vendor support for both software and hardware, improve
the functionality of the system, and make the use and process easier and more efficient for both
staff and patrons; and
WHEREAS, staff recommends entering into an Agreement with SirsiDynix to
upgrade to a Cloud -based ILS is for a term of one year in the amount of $30,585.74, with six
one-year automatic renewals with the ability to opt -out, for a seven-year total not to exceed
amount of $164,955.74; and
WHEREAS, Section 2.60.110(B)(2) of the Municipal Code authorizes waving the
formal bid process because the circumstances are such that no obvious, ascertainable
advantage to the city could result from the bid process, and delay would unduly impair or
jeopardize the city's ability to efficiently operate its data management systems.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby affirms the determination that delaying the upgrade to the National City
Public Library's Integrated Library System would unduly impair or jeopardize the Library's ability
to efficiently operate its data management systems, and pursuant to Section 2.60.110 of the
Municipal Code, authorizes the waiver of the bidding process, for the upgrade.
BE IT FURTHER RESOLVED that the City Council hereby authorizes the Mayor
to execute an Agreement with SirsiDynix for a term of one year in the amount of $30,585.74,
with six one-year automatic renewals with the ability to opt -out, for a seven-year total not to
exceed amount of $164,955.74.
ATTEST:
4,
PASSED and ADOPTED this 3rd day of FebruaZfj15.
on Morrison, Mayor
APPROVED AS TO FORM:
Michael R. Dalla,City Clerk laudia aitua Silv., ' ity Attorney
Passed and adopted by the Council of the City of National City, California, on February
3, 2015 by the following vote, to -wit:
Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY:
RON MORRISON
Mayor of the City of National City, California
A J
City C rk of the City f National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2015-8 of the City of National City, California, passed and adopted
by the Council of said City on February 3, 2015.
City Clerk of the City of National City, California
By:
Deputy
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
Cao‘l
MEETING DATE: February 3, 2015
AGENDA ITEM NO. 5
ITEM TITLE:
Resolution of the City Council of the City of National City authorizing the Council to waive the formal bid
process pursuant to section 2.60.110(B)(2) of the National City Municipal Code and authorizing the
Mayor to execute a one-year agreement between the City of National City and SirsiDynix in the amount
of $30,585.74, with six one-year automatic renewals with the ability to opt -out, for a seven-year total
amount not to exceed $164,955.74 to upgrade the National City Library's Integrated Library System
(ILS) to a Cloud hosted solution (SaaS).
PREPARED BY: 'Gloria Olivares
PHONE: 619-470-5882
DEPARTMENT: Library
APPROVED BY:
EXPLANATION:
The proposed agreement with SirsiDynix will allow for the following actions:
1. Move the ILS to a Cloud hosted solution (SaaS): where the application will be hosted by the
vendor SirsiDynix at one of their secure datacenters and all upgrades will be done automatically
by SirsiDynix.
2. Add BLUEcloud Analytics: which gives the Library the tools to create powerful reports for critical
data analysis.
3. Give the City the option to renew the contract for six additional one-year terms at an annual price
increase cap of 1.9% or to terminate without penalty prior to the end of the current year for the
following year.
(See attached Staff Report for further details)
FINANCIAL STATEMENT:
ACCOUNT NO. 629-417-082-502-0000
ENVIRONMENTAL REVIEW:
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
APPROVED:
APPROVED:
Finance
MIS
STAFF RECOMMENDATION:
Approval recommended
BOARD / COMMISSION RECOMMENDATION:
Approved by the Library Board of Trustees on January 12, 2015
ATTACHMENTS:
1. Staff Report
2. Master Agreement Between City of National City and SirsiDynix
3. Quote 61665 for: City of National City
4. Resolution
NO. rd0 \S_
CALIFORNIAM
A►' NATIONAL NALCrtir
INCORPORATE
February 3, 2015
STAFF REPORT
ITEM: Resolution of the City Council of the City of National City authorizing the Council to
waive the formal bid process pursuant to section 2.60.110(6)(2) of the National City
Municipal Code and authorizing the Mayor to execute a one-year agreement between
the City of National City and SirsiDynix in the amount of $30,585.74, with six one-year
automatic renewals with the ability to opt -out, for a seven-year total amount not to
exceed $164,955.74 to upgrade the National City Library's Integrated Library System
(ILS) to a Cloud hosted solution (SaaS).
BACKGROUND
SirsiDynix Horizon is the Integrated Library System (ILS) used for various library functions such as
cataloging, circulation, acquisitions, reserves, etc. With this item, staff seeks Council's approval to
procure an upgrade of the current system and to enter into a new agreement with the current vendor
with a waiver of the formal bid process.
DISCUSSION
The Horizon software release currently used by the National City Public Library is due for an upgrade.
The upgrade will improve the functionality of the system, making the use and process easier and more
efficient for both staff and patrons.
Through this proposed agreement, SirsiDynix will allow for the following:
• A hosted solution (SaaS) —SirsiDynix SaaS helps cut costs and lets Library Staff focus on
what matters the most: serving community needs. With SaaS, Horizon application will be
hosted at one of SirsiDynix secure data centers. All control of the system remains with the
Library as if it were hosted onsite. However,
o SaaS will eliminate the day-to-day tasks Library staff have to do including:
• Replacing costly on -site end -of -life hardware currently procured and maintained
internally.
• Automatic daily backups will be done by SirsiDynix with weekly offsite storage
to ensure the Library's data is safe in the event of local system interruption,
hardware failure, natural disaster, etc. This will save staff the time and effort of
establishing backup and recovery routines.
■ Hardware and software upgrades will be done by SirsiDynix. System hardware
will be housed, maintained and replaced by the vendor and the Library can
schedule our system upgrades, conducted by SirsiSynix, at our convenience,
even after hours.
• Server Uptime — SaaS provides 99.9% uptime
• Added Functionality— BLUEcIoud Analytics — The upgrade includes enhanced reporting
functions. Creating powerful and interactive reports is an important function for the
Library. BLUEcloud Analytics contains analysis tools specifically built for libraries and custom
report features. It allows the Library to run specific reports or design reports tailored to our
needs. Report results are available instantly. Data can be combined over time from our
Integrated Library System (ILS), Online Public Access Catalog (OPAC), and other SirsiDynix
software to get key performance indicators for the Library.
o Library Staff can access data on the fly via a desktop, tablet, smartphone through
SirsiDynix web -based interface.
o Data can be exported to a spreadsheet or PDF to share basic data or even to a Flash
or HTML file to share an interactive report.
In addition to upgrading the software version, staff seeks to enter into an agreement that includes the
option to extend at terms favorable to the City. The proposed agreement includes the option to renew
the annual maintenance and SaaS services agreement up to six (6) consecutive one-year terms after the
initial term with an annual price increase cap of 1.9% for each subsequent year and without any
termination penalty upon written notice to SirsiDynix of intention to terminate agreement sixty (60)
days prior to the end of the current year term.
As a result, the Library will gain all the advantages of these technologically advanced tools without the
added stress of managing complex technology and equipment on site as well as the day-to-day duties
involved in managing them.
It is requested that City Council waive the formal bidding requirements as allowed in Chapter
2.60.110(B)(2) of the Municipal Code. The outcome of this proposed action is an upgrade of the City's
existing library automation system. SirsiDynix Horizon system is proprietary; there are no other vendors
capable of providing a supportable upgrade. Therefore, the circumstances are such that no obvious,
ascertainable advantage to the city could result from engaging in a competitive bidding process.
RECOMMENDATION
Waive the formal bid process pursuant to Section 2.60.110(B)(2) of the City of National City Municipal
Code and authorize the Mayor to execute a one-year agreement between the City of National City and
SirsiDynix in the amount of $30,585.74, with six (6) one-year automatic renewals.
FISCAL IMPACT
The total cost of the agreement for the maximum seven (7) year period is $164,955.74.
Currently, for FY2014-15, the Library pays $15,610.97 for annual software maintenance. We host the
library software onsite through three (3) servers
• Server 1— Library database production server
• Server 2 — Library Public Access Catalog (OPAC)
• Server 3 — Web Reporter
As the servers are nearing the end of their lifespan, we are faced with the decision to:
1. Continue to support the software on site — in which case we need to purchase new servers
and continue to support the hardware; or
2. Move to SaaS and have the vendor support entirely both software and hardware. Annual
maintenance cost will be $21,360 in Year 2, with an annual increase of 1.9% for any
subsequent 5 years.
And for but a slight increase in annual maintenance costs in exchange for the full benefit of having all
the work and maintenance done by the vendor, staff recommends City Council's approval of the
upgrade.
SirsiDynix
BookMyne
Analytics
Symphony &
Horizon
Web Reporter
Social library
Enterprise
SirsiDynix®
Web Client
Portfolio
BookMyne+
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Put SaaS technology to work for you!
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SirsiDynix SaaS and the services of SirsiDynix-certified system administrators free you of time- and skill -
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From the beginning we've offered you
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BLUEcIoud'
Get the insights that matter
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Analytics is available as a no -cost upgrade for libraries running SirsiDynix Directors Station, and as an affordable
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File: National City Public Library
MASTER AGREEMENT
BETWEEN
CITY OF NATIONAL CITY
AND SIRSIDYNIX
1. PURPOSE AND SCOPE
1.1 Parties and Effective Date. This Master Agreement (the "Master
Agreement) is entered into between Sirsi Corporation dba SirsiDynix
("SirsiDynix") and the customer identified in the signature block below
("Customer"), with effect on the date of the last signature below ("Effective
Date").
1.2 Purpose. This Master Agreement establishes the general terms and
conditions to which the parties have agreed with respect to the provision of
Products by SirsiDynix to Customer. Additional terms for the purchase of a
specific Product are set forth in the Quote(s). By signing below, the parties
acknowledge receipt of and agree to be bound by the terms and conditions
of this Master Agreement and the Quote(s) for Products purchased by
Customer. All pre-printed or standard terms of any Customer purchase order
or other business processing document shall have no effect.
1.3 Incorporation of Quotes. "Quote" means the document(s), regardless
of actual name, executed by the parties which is incorporated by reference
into the terms of this Master Agreement, and describes order -specific
information, such as description of Product ordered, License Metrics, fees,
statements of work, exhibits and milestones. At any time after execution of
the Master Agreement and the initial Quote, Customer may purchase
additional Products or otherwise expand the scope of existing licenses or
Subscriptions granted under a Quote, upon SirsiDynix receipt and
acceptance of a new Quote specifying the foregoing.
1.4 Incorporation of EULAs. Customer's use of any Third Party Products
licensed hereunder or incorporated in the Products may be subject to. and
Customer shall sign and comply with, any applicable EULAs.
1.5 Order of Precedence. To the extent any terms and conditions of this
Master Agreement conflict with the terms and conditions of a Quote, the
terms and conditions of the Master Agreement shall control, except where
the Quote expressly states the intent to supersede a specific portion of the
Master Agreement. To the extent any terms and conditions of this Master
Agreement conflict with the terms and conditions of an EULA, the terms and
conditions of the EULA shall control.
2. PRODUCTS USE RIGHTS; TITLE
2.1 Generally. Customer's purchase of Products under this Master
Agreement may include from time -to -time Software, Subscriptions,
Services, and/or Hardware. The following provisions under this Section 2
apply if relevant to the type of Product purchased pursuant to a Quote.
2.2.1 Software License. Subject to the terms and conditions of this Master
Agreement including without limitation the restrictions set forth in Section
2.7 and Section 2.9 and timely payment of the applicable fees, SirsiDynix
hereby grants to Customer a limited, non-exclusive, non -transferable and
perpetual (subject to SirsiDynix termination rights pursuant to this Master
Agreement) license to (i) install, run and use the Software identified in the
Quote in the Operating Environment solely for Internal Business Purposes,
and (ii) use the Documentation in connection with such use of the Software.
Customer may not make copies of the Software except a reasonable
number of machine-readable copies solely for internal backup or archival
purposes. At Intellectual Property rights notices must be reproduced and
included on such copies. Customer shall maintain accurate and up-to-date
records of the number and location of all copies of the Software and inform
SirsiDynix in writing of such upon request. 2.2.2 Unless otherwise set forth
in a Quote, the Software shall not be simultaneously loaded and operated
Page 1 of 7
GC#300383
on more than one hardware platform, except temporarily during the process
of platform migration. 2.2.3 Customer shall use the Third Party Products
solely in conjunction with the SirsiDynix Software and Customer shall have
no broader rights with respect to the Third Party Products than it has to the
SirsiDynix Software. SirsiDynix may add and/or substitute functionally
equivalent products for any third party items in the event of product
unavailability, end -of -life, or changes to software requirements.
2.3.1 Subscriptions. For Subscriptions purchased by Customer, and
subject to the terms and conditions of this Master Agreement including
without limitation the restrictions set forth in Sections 2.7 and 2.9 and timely
payment of the applicable fees, SirsiDynix grants to Customer the right to
access and use the Subscription identified in the Quote solely for Internal
Business Purposes and to use the Documentation in connection with such
access and use for the Term. SirsiDynix shall use commercially reasonable
efforts to make the Subscription Services available 24x7, except for
scheduled downtime events, or emergency downtime events, or Internet
service provider failures or delays. SirsiDynix will use commercially
reasonable efforts to perform scheduled downtime events outside of normal
business hours. Customer acknowledges that the Subscription Services
may be subject to limitations, delays, and other problems inherent in the use
of the Internet and electronic communications. SirsiDynix is not responsible
for any delays, delivery failures, or other damage resulting from such
problems. 2.3.2 Customer is solely responsible for obtaining and
maintaining at its own expense, all equipment that may be needed to access
Subscriptions, including without limitation, Internet connections. Customer
understands that Subscription communications may traverse an
unencrypted public Internet connection and that use of the Internet provides
the opportunity for unauthorized third parties to illegally gain access to
Customer Data. Accordingly, SirsiDynix does not guaranty the privacy,
security or authenticity of any information transmitted over or stored in any
system connected to the Internet. 2.3.3 Customer is responsible for
maintaining the confidentiality of all passwords and for ensuring that each
password is used only by the authorized user. Customer is responsible for
all activities that occur under Customer's account. Customer agrees to
immediately notify SirsiDynix of any unauthorized use of Customer's
account or any other breach of security known to Customer. SirsiDynix shall
have no liability for any loss or damage arising from Customer's failure to
comply with these requirements. 2.3.4 Customer shall be solely responsible
for the accuracy, quality, integrity and legality of Customer Data and of the
means by which it acquired Customer Data. Customer acknowledges and
agrees that SirsiDynix does not monitor or police the content of
communications or data of Customer or its users transmitted through the
Subscriptions, and that SirsiDynix shall not be responsible for the content of
any such communications or transmissions. Customer shall use the
Subscriptions exclusively for authorized and legal purposes, consistent with
all applicable laws and regulations. Customer agrees not to post or upload
any content or data which (a) is libelous, defamatory, obscene,
pornographic, abusive, harassing or threatening; (b) contains viruses or
other contaminating or destructive features; (c) violates the rights of others,
such as data which infringes on any intellectual property rights or violates
any right of privacy or publicity; (d) constitutes sensitive personal information
such as social security numbers, credit card information, or drivers license
numbers; or (e) otherwise violates any applicable law. Customer further
agrees not to interfere or disrupt networks connected to the Subscriptions,
not to interfere with another customer's use and enjoyment of similar
SirsiDynix
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services and to comply with all regulations, policies and procedures of
networks connected to the Subscriptions. SirsiDynix may remove any
violating content posted or transmitted on or through the Subscriptions,
without notice to Customer. SirsiDynix may suspend or terminate any user's
access to the Subscriptions upon notice in the event that SirsiDynix
reasonably determines that such user has violated these terms and
conditions. 2.3.5 The provision of third party Subscriptions is subject to
availability from third party providers and SirsiDynix shall have no liability
should such Subscription become unavailable for any reason or is no longer
available under reasonable commercial terms. 2.3.6 In the event that
Customer is locally hosting Subscription Software, SirsiDynix hereby grants
to Customer, subject to the terms and conditions of this Master Agreement
including without limitation the restrictions set forth in Section 2.7 and
Section 2.9 and timely payment of the applicable fees, a limited, non-
exclusive, non -transferable grant of use to locally install and use the
Subscription Software solely for Customer's internal business purposes.
The grant of use for Subscription Software is not a license and remains in
effect only while Customer is timely paying its Subscription fees to
SirsiDynix. If Customer fails to timely pay Subscription fees, Customer must
immediately discontinue use of and certify to SirsiDynix the removal of
Subscription Software.
2.4.1 Services. Services are described in the Quote. SirsiDynix shall be
responsible for securing, managing, scheduling, coordinating and
supervising SirsiDynix personnel, including its subcontractors, in performing
any Services. Any change to the scope of Services must be in writing signed
by both parties. Once executed by both parties, a change shall become a
part of the Quote. 2.4.2 Customer acknowledges and agrees that SirsiDynix
performance is dependent upon the timely and effective satisfaction of
Customer's responsibilities hereunder and timely decisions and approvals
of Customer in connection with the Services. SirsiDynix shall be entitled to
rely on all decisions and approvals of Customer. Customer's data must be
provided to SirsiDynix in a format reasonably approved by SirsiDynix or
additional charges will apply. Customer shall be responsible for providing
secured access to Customer's systems to SirsiDynix. SirsiDynix alone shall
decide whether such access is sufficient for the performance of Services.
2.5. Software Maintenance. 2.5.1 Subject to Customer's timely payment of
applicable fees, SirsiDynix will provide during the Term Maintenance
services for the Software in accordance with the maintenance plan indicated
in the Quote, provided however that with respect to Third Party Products,
SirsiDynix's obligation to offer Maintenance is limited to using commercially
reasonable efforts to obtain Maintenance from the third party owner of such
Software. All licenses in Customer's possession must be supported under
the same maintenance plan. 2.5.2 Updates are provided if and when
available, and SirsiDynix is under no obligation to develop any future
programs or functionality. 2.5.3 SirsiDynix is under no obligation to provide
Maintenance with respect to: (i) a Product that has been altered or modified
by anyone other than SirsiDynix or its licensors; (ii) a release for which
Maintenance has been discontinued; (iii) a Product used other than in
accordance with the Documentation or other than on the Operating
Environment; (iv) discrepancies that do not significantly impair or affect the
operation of the Product; or (v) any systems or programs not supplied by
SirsiDynix. 2.5.4 For the avoidance of doubt, Updates provided under
Maintenance services are subsequent minor or maintenance releases to the
standard Products, excluding custom development or customizations
whether such customizations are performed by SirsiDynix or by Customer
or a third party. SirsiDynix reserves the right to charge Client for any
reintegration work required to make customizations compatible with future
releases. 2.5.5 If ordered, Maintenance must be ordered for all Software and
all associated License Metrics licensed by Customer. Customer may not
purchase or renew Maintenance for a subset of its licenses only. 2.5.6 If an
Error was corrected or is not present in a more current release of the
Product, SirsiDynix shall have no obligation to correct such Errors in prior
releases of the Software. 2.5.7 Fees for Maintenance Services do not
include implementation, training and other Professional Services. 2.5.8 It is
Customer's responsibility to ensure that all appropriate users receive initial
training services sufficient to enable Customer to effectively use the
Software. Failure to do so could result in additional Maintenance fees if
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service requests are deemed excessive as a result of insufficient training, at W
SirsiDynix's discretion.2.5.9 In the event Customer does not renew
Maintenance and subsequently desires to reinstate Maintenance, a
reinstatement fee shall be assessed equal to 120% of the aggregate
Maintenance fee that would have been payable during the period of lapse.
2.5.10 For Software licenses and Subscription Software, Customer is solely
responsible for the installation of Updates and agrees to (i) meet the Update
standard set forth in the SirsiDynix Support Policies referenced in the
definition of Maintenance and (ii) maintain the Operating Environment. With
respect to Subscriptions, SirsiDynix is responsible for the implementation of
Updates and shall no longer provide access to any previous release upon
the date SirsiDynix migrates to a new Update for production use in
SirsiDynix's hosted environment.
2.6.1 Hardware and Hardware Maintenance. Title to the Hardware
identified in the Quote, if any, shall pass to Customer on SirsiDynix's
placement of the Hardware with a common carrier or licensed trucker, which
shall constitute delivery to Customer. Thereafter Customer will be
responsible for risks of loss or damage, except for loss or damage caused
by SirsiDynix in the process of installation. 2.6.2 SirsiDynix does not provide
support for Hardware unless Customer purchases any available
maintenance associated with such Hardware. Such Hardware maintenance
may be provided through a third party and is subject to that third parry's
standard terms, conditions and warranties, if any.
2.7 License Metrics. Customer may not use the Products in excess
of the License Metrics specified in the Quote. Additional License Metrics and
associated Maintenance must be purchased at the pricing in effect at the
time the additional License Metrics are added in the event actual usage
exceeds the licensed quantity, prorated for the remainder of the then -current
Term. The additional License Metrics purchased shall terminate on the
same date as the pre-existing Products. Prices are based on License
Metrics purchased and not actual usage. The number of License Metrics
provided in the initial Quote is a minimum amount that Customer has
committed to for the Term and there shall be no fee adjustments or refunds
for any decreases in usage.
2.8 Reservation of Rights. All rights not expressly granted in the
Master Agreement are reserved by SirsiDynix and its third party providers.
Customer acknowledges that: (i) all Software is licensed and not sold and
all Subscriptions and Content are subscribed to and not sold; (ii) Customer
acquires only the right to use the Protected Materials. SirsiDynix and its third
party providers retain sole and exclusive ownership and all rights, title, and
interest in, including Intellectual Property embodied or associated with, the
Protected Materials and all copies and derivative works thereof (whether
developed by SirsiDynix, Customer or a third party); and (iii) the Protected
Materials, including the source and object codes, logic and structure,
constitute valuable trade secrets of SirsiDynix and its third party providers.
Customer agrees to secure and protect the Products consistent with the
maintenance of SirsiDynix's and its third party providers' rights in the
Products, as set forth in this Master Agreement.
2.9 Restrictions. Unless specifically permitted or licensed by
SirsiDynix, Customer shall not itself, or through any affiliate, employee,
consultant, contractor, agent or other third party: (i) sell, resell, distribute,
host, lease, rent, license or sublicense, in whole or in part, the Protected
Materials; (ii) decipher, decompile, disassemble, reverse assemble, modify,
translate, reverse engineer or otherwise attempt to derive source code,
algorithms, tags, specifications, architecture, structure or other elements of
the Protected Materials, including the license keys, in whole or in part, for
competitive purposes or otherwise; (iii) allow access to, provide, divulge or
make available the Protected Materials to any user other than Customer's
employees and independent contractors who have a need to such access
and who shall be bound by a nondisclosure agreement with provisions that
are at least as restrictive as the terms of this Master Agreement (except the
Customer may grant access to public access catalogs to library users, other
libraries, and third party entities); (iv) write or develop any derivative works
based upon the Protected Materials; (v) modify, adapt, translate or
otherwise make any changes to the Protected Materials or any part thereof;
(vi) use the Protected Materials to provide processing services to third
SirsiDynix
File: National City Public Library
parties, or otherwise use the same on a 'service bureau' basis; (vii) disclose
or publish, without SirsiDynix's prior written consent, performance or
capacity statistics or the results of any benchmark test performed on the
Protected Materials; or (viii) otherwise use or copy the Protected Materials
except as expressly permitted herein.
2.10 Customer Data. SirsiDynix disclaims ownership of any and all
Customer Data, all bibliographic, authority, item, fine, patron, and other data
loaded to, created and/or entered into Customer's database or supplied to
SirsiDynix by Customer. Notwithstanding Customer's ownership of
Customer Data, at the end of the Term SirsiDynix shall only be obligated to
provide to Customer extractable Customer Data at no additional charge in a
supported MARC and/or ASCII delimited format. SirsiDynix shall have the
right to aggregate and retain non -personally identifiable data.
2.11 License Grant by Customer. Customer grants to SirsiDynix a non-
exclusive, royalty -free license, to use equipment, software, Customer Data
or other material of Customer solely for the purpose of performing
SirsiDynix's obligations under the Master Agreement.
2.12 Enforcement. Customer shall (i) ensure that all users of the
Products comply with the terms and conditions of the Master Agreement, (ii)
promptly notify SirsiDynix of any actual or suspected violation thereof and
(iii) cooperate with SirsiDynix with respect to investigation and enforcement
of the Master Agreement.
3. FINANCIAL TERMS
3.1.1 Fees and Payment Terms. The Customer shall pay the amounts
set forth in the Quote. Subject to the provisions of the Quote, SirsiDynix may
annually increase the fees of Subscription, Subscription Software and/or
Maintenance upon 30 days written notice in advance. Invoices become past
due 30 days after the invoice date. Interest accrues on past due balances at
the higher of 1 Y%% per month or the highest rate allowed by law. If Customer
fails to make payments of any amount due under the Master Agreement,
SirsiDynix will be entitled to suspend its performance upon ten (10) days
written notice to Customer. 3.1.2 Unless expressly provided otherwise,
amounts paid or payable for Software, Subscriptions, Subscription Software
and Hardware are not contingent upon the performance of any Services.
3.2 Taxes. Customer agrees to pay any sales tax arising out of the
Master Agreement, other than those based on SirsiDynix's net income. If
Customer is tax-exempt, Customer agrees to send SirsiDynix a copy of its
tax-exempt certificate upon execution of the Master Agreement. Customer
agrees to indemnify SirsiDynix from any liability or expense incurred by
SirsiDynix as a result of Customer's failure or delay in paying such sales tax
due.
3.3 No Contingencies. Customer agrees that its purchases hereunder are
neither contingent on the delivery of any future functionality or features nor
dependent on any oral or written comments made by SirsiDynix regarding
future functionality or features.
4. CONFIDENTIALITY
4.1 Non -Disclosure. Each party will protect the other party's
Confidential Information from unauthorized dissemination and use the same
degree of care that each such party uses to protect its own confidential
information, but in no event less than a reasonable amount of care. Neither
party will use Confidential Information of the other party for purposes other
than those necessary to directly further the purposes of the Master
Agreement. Neither party will disclose to third parties Confidential
Information without prior written consent of the other party.
4.2 Exceptions. Information shall not be considered Confidential
Information to the extent, but only to the extent, that the receiving party can
establish that such information (i) is or becomes generally known or
available to the public through no fault of the receiving party; (ii) was in the
receiving party's possession before receipt from the disclosing party; (iii) is
lawfully obtained from a third party who has the right to make such
disclosure on a non -confidential basis; (iv) has been independently
developed by one party without reference to any Confidential Information of
the other; (v) is information aggregated by SirsiDynix that no longer contains
any personally identifiable information; or (vi) is required to be disclosed by
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law provided the receiving party has promptly notified the disclosing party of
such requirement and allowed the disclosing party a reasonable time to
oppose such requirement. The parties acknowledge that Customer may be
subject to freedom of information legislation and further acknowledges that
such legislation may take precedence over the confidentiality provisions of
this section as they apply to Customer.
5. PRIVACY
Customer represents and warrants that before providing personally
identifiable information to SirsiDynix or its agents, it will comply with any laws
applicable to the disclosure of personally identifiable information, including
providing notices to or obtaining permission from third parties to allow
sharing of their personally identifiable information with SirsiDynix under the
Master Agreement. Customer will indemnify SirsiDynix for any breach of this
representation and warranty. No personally identifiable information will be
disseminated by SirsiDynix to any third parties, except as consented to by
Customer or required by law.
6. INDEMNIFICATION
6.1.1 By SirsiDynix. SirsiDynix will defend or settle, at its option and
expense, any action, suit or proceeding brought against Customer that the
SirsiDynix Software (excluding Content and Third Party Products) infringe a
third party's USA patent, registered copyright, or registered trademark
("Claim"). SirsiDynix will indemnify Customer against all damages and costs
finally awarded which are attributable exclusively to such Claim, provided
that Customer: (i) promptly gives written notice of the claim to SirsiDynix; (ii)
gives SirsiDynix sole control of the defense and settlement of the Claim; (iii)
provides SirsiDynix, at SirsiDynix's expense, with at available information
and assistance relating to the Claim and cooperates with SirsiDynix and its
counsel; (iv) does not compromise or settle such Claim; and (v) is not in
material breach of any agreement with SirsiDynix. 6.1.2 SirsiDynix has no
obligation to the extent any Claim results from: (i) Customer having modified
the SirsiDynix Software or used a release other than the most current
unaltered release of the SirsiDynix Software, if such an infringement would
have been avoided by the use of such current unaltered release, (ii) Third
Party Products and/or Content, or (iii) the combination, operation or use of
the SirsiDynix Software with software or data not provided by SirsiDynix.
6.1.3 If it is adjudicated that the use of the SirsiDynix Software in accordance
with the Master Agreement infringes any USA patent, registered copyright,
or registered trademark, SirsiDynix shall, at its option: (i) procure for
Customer the right to continue using the infringing SirsiDynix Software; (ii)
replace or modify the same so it becomes non -infringing; or (iii) Customer
will be entitled to an equitable adjustment in the fees paid for the affected
SirsiDynix Software. THIS SECTION STATES SIRSIDYNIX'S ENTIRE
OBLIGATION TO CUSTOMER AND CUSTOMER'S SOLE REMEDY FOR
ANY CLAIM OF INFRINGEMENT.
6.2 By Customer. To the extent allowed by law, Customer shall defend
or settle, at its option and expense, any action, suit or proceeding brought
against SirsiDynix by a third party arising out of or in connection with: (i) any
claim that Customer Data infringes on the intellectual property rights of a
third party; (ii) any claim by a Customer user or (iii) any claim that Customer
or a Customer's user is using the Product in a manner that violates the
provisions of the Master Agreement. Customer's obligations under this
section are contingent upon: (a) SirsiDynix providing Customer with prompt
written notice of such claim; (b) SirsiDynix providing reasonable cooperation
to Customer, at Customer's expense, in the defense and settlement of such
claim; and (c) Customer having sole authority to defend or settle such claim.
7. WARRANTIES; REMEDIES; DISCLAIMERS
7.1 SirsiDynix Software. SirsiDynix warrants that, for a period of 90 days
from the Go Live Date, the SirsiDynix Software, as updated by SirsiDynix
and used in accordance with the Documentation and in the Operating
Environment, will operate in all material respects in conformity with the
Documentation.
If SirsiDynix Software does not perform as warranted, SirsiDynix shall use
commercially reasonable efforts to correct Errors. As Customer's exclusive
remedy for any claim under this warranty, Customer shall promptly notify
SirsiDynix"
File: National City Public Library
SirsiDynix in writing of its claim. Provided that such claim is reasonably
determined by SirsiDynix to be SirsiDynix's responsibility, SirsiDynix shall,
within ninety (90) days of its receipt of Customer's written notice; (i) correct
such Error; (ii) provide Customer with a plan reasonably acceptable to
Customer for correcting the Error; or (iii) if neither (i) nor (ii) can be
accomplished with reasonable commercial efforts from SirsiDynix, then
SirsiDynix or Customer may terminate the affected SirsiDynix Software
license and Customer will be entitled to an equitable adjustment in the fees
paid for the affected SirsiDynix Software at SirsiDynix's discretion. The
preceding warranty cure shall constitute SirsiDynix's entire liability and
Customer's exclusive remedy for cure of the warranty set forth herein.
7.2 SirsiDynix Subscriptions. SirsiDynix warrants that Subscriptions, as
used in accordance with the Documentation, will operate in all material
respects in conformity with the Documentation.
7.3 Exclusions. SirsiDynix is not responsible for any claimed breach of any
warranty caused by: (i) modifications made to the SirsiDynix Software by
anyone other than SirsiDynix; (ii) the combination, operation or use of the
SirsiDynix Software with any items that are not part of the Operating
Environment; (iii) Customer's failure to use any new or corrected releases
of the SirsiDynix Software made available by SirsiDynix; (iv) SirsiDynix's
adherence to Customer's specifications or instructions; or (v) Customer
deviating from the operating procedures described in the Documentation.
7.4 Third Party Products. SirsiDynix warrants that it is an authorized
distributor of the Third Party Product and that with the execution of this
Master Agreement and the applicable EULA, Customer will have the right to
use such Product in accordance with the terms and conditions of the terms
of this Master Agreement and the applicable EULA. SIRSIDYNIX MAKES
NO OTHER WARRANTY WITH RESPECT TO ANY THIRD PARTY
PRODUCTS. CUSTOMER'S SOLE REMEDY WITH RESPECT TO SUCH
THIRD PARTY PRODUCTS SHALL BE PURSUANT TO THE ORIGINAL
LICENSOR'S WARRANTY, IF ANY, TO SIRSIDYNIX, TO THE EXTENT
PERMITTED BY THE ORIGINAL LICENSOR. THIRD PARTY PRODUCTS
ARE MADE AVAILABLE BY SIRSIDYNIX ON AN "AS IS, AS AVAILABLE"
BASIS.
7.5 Hardware. SirsiDynix warrants that it is an authorized distributor of the
Hardware. Hardware warranties shall be governed by the manufacturer's
warranty. SIRSIDYNIX MAKES NO WARRANTIES OF ANY KIND WITH
RESPECT TO HARDWARE OR HARDWARE MAINTENANCE.
CUSTOMER'S SOLE REMEDY WITH RESPECT TO SUCH HARDWARE
OR HARDWARE MAINTENANCE SHALL BE PURSUANT TO THE
MANUFACTURER'S WARRANTY, IF ANY.
7.6 Disclaimers. THE WARRANTIES SET FORTH IN THIS MASTER
AGREEMENT ARE IN LIEU OF, AND SIRSIDYNIX, ITS LICENSORS AND
SUPPLIERS EXPRESSLY DISCLAIM TO THE MAXIMUM EXTENT
PERMITTED BY LAW, ALL OTHER WARRANTIES, EXPRESS OR
IMPLIED, ORAL OR WRITTEN, INCLUDING, WITHOUT LIMITATION, (i)
ANY WARRANTY THAT ANY PRODUCT IS ERROR -FREE OR WILL
OPERATE WITHOUT INTERRUPTION OR THAT ALL ERRORS WILL BE
CORRECTED; (ii) ANY AND ALL IMPLIED WARRANTIES OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND
NON -INFRINGEMENT, (iii) ANY WARRANTY THAT CONTENT OR THIRD
PARTY PRODUCTS WILL BE ACCURATE, RELIABLE AND ERROR -
FREE AND (iv) ANY AND ALL IMPLIED WARRANTIES ARISING FROM
STATUTE, COURSE OF DEALING, COURSE OF PERFORMANCE OR
USAGE OF TRADE. NO ADVICE, STATEMENT OR INFORMATION
GIVEN BY SIRSIDYNIX, ITS AFFILIATES, CONTRACTORS OR
EMPLOYEES SHALL CREATE OR CHANGE ANY WARRANTY
PROVIDED HEREIN. CUSTOMER ACKNOWLEDGES THAT USE OF OR
CONNECTION TO THE INTERNET PROVIDES THE OPPORTUNITY FOR
UNAUTHORIZED THIRD PARTIES TO CIRCUMVENT SECURITY
PRECAUTIONS AND ILLEGALLY GAIN ACCESS TO THE SERVICES
AND CUSTOMER DATA AND THAT NO FORM OF ENCRYPTION IS
FOOL PROOF. ACCORDINGLY, SIRSIDYNIX CANNOT AND DOES NOT
GUARANTEE THE PRIVACY, SECURITY OR AUTHENTICITY OF ANY
INFORMATION SO TRANSMITTED OVER OR STORED IN ANY SYSTEM
CONNECTED TO THE INTERNET.
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8. EXCLUSION AND LIMITATION OF LIABILITY
8.1 TO THE FULLEST EXTENT PERMITTED BY LAW, SIRSIDYNIX'S
TOTAL LIABILITY (INCLUDING ATTORNEYS FEES AWARDED UNDER
THE MASTER AGREEMENT) TO CUSTOMER FOR ANY CLAIM BY
CUSTOMER OR ANY THIRD PARTIES UNDER THE MASTER
AGREEMENT, EXCLUDING LIABILITY PURSUANT TO SECTION 6
(Indemnification), WILL BE LIMITED TO THE FEES PAID BY CUSTOMER
DURING THE PREVIOUS 12 MONTHS FOR THE PRODUCT WHICH IS
THE SUBJECT MATTER OF THE CLAIM.
8.2 IN NO EVENT WILL SIRSIDYNIX BE LIABLE TO CUSTOMER FOR
ANY INDIRECT, SPECIAL, INCIDENTAL, EXEMPLARY PUNITIVE,
TREBLE OR CONSEQUENTIAL DAMAGES (INCLUDING, WITHOUT
LIMITATION, LOSS OF BUSINESS, REVENUE, PROFITS, STAFF TIME,
GOODWILL, USE, DATA, OR OTHER ECONOMIC ADVANTAGE),
WHETHER BASED ON BREACH OF CONTRACT, BREACH OF
WARRANTY, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY
OR OTHERWISE, WHETHER OR NOT SIRSIDYNIX HAS PREVIOUSLY
BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
8.3 NO CLAIM ARISING OUT OF THE MASTER AGREEMENT,
REGARDLESS OF FORM, MAY BE BROUGHT BY CUSTOMER MORE
THAN TWO YEARS AFTER THE CAUSE OF ACTION ARISES.
9. TERM AND TERMINATION
9.1 Term of Master Agreement. Subject to Section 10.12 below, the
term of this Master Agreement shall commence on the Effective Date and
shall continue in full force and effect for one year from the Effective Date,
unless otherwise terminated earlier as provided hereunder. The Term of
this Master Agreement may be renewed and continue in full force and effect
as specified hereunder.
9.2 Product and Services Term. The respective initial term of Software
Maintenance, Hardware Maintenance, Subscriptions, and Subscription
Software as applicable, is specified in the Quote ("Initial Term"). The initial
one-year term as specified in Section 9.1 of this Master Agreement ("Initial
Term") shall automatically renew for six (6) consecutive one-year terms as
set forth, and for the amounts set forth, in the Quote unless either party gives
written notice 60 days prior to the end of any previous one-year term of its
intention to terminate the Agreement. The Initial Term and renewal terms
are referred to as the "Term".
9.3.1 Termination. Either party may terminate the Master Agreement
immediately upon written notice if the other party commits a non -remediable
material breach of the Master Agreement, or if the other party fails to cure
any remediable material breach or provide a written plan of cure acceptable
to the non -breaching party within 30 days of being notified in writing of such
breach. Where the non -breaching party has a right to terminate the Master
Agreement, the non -breaching party may at its discretion terminate the
Master Agreement or the applicable Quote. Quotes that are not terminated
shall continue in full force and effect under the terms of this Master
Agreement 9.3.2 Following termination of the Master Agreement, Customer
agrees to certify that it has returned or destroyed all copies of the applicable
Product and Confidential Information and acknowledges that its rights to use
the same are relinquished. 9.3.3 Fees. Customer acknowledges that, based
on Customer's willingness to purchase Products for the Term, SirsiDynix
has provided Customer with Products and Services at rates that .represent
a substantial discount from the rates that SirsiDynix would otherwise charge,
along with certain other free or substantially discounted products or
services. Customer therefore agrees that it is reasonable for Customer to
pay a fee to SirsiDynix in the event of early termination for any reason, which
becomes effective upon any date prior to the end of the last year of the Initial
Term or prior to the end of any renewal term. Such fee shall be equal to 50%
of the remaining value of the then -current Term of the Products or Services,
as applicable. Customer agrees that damages suffered by SirsiDynix in the
event of such early termination are difficult or impossible to determine and
that the above amount is intended to be a reasonable approximation of such
damages and not a penalty. Customer agrees that it will pay such amounts
within thirty (30) days of any such early termination. Customer shall notify
SirsiDynix in writing of its intent to terminate not less than sixty (60) days
SirsiDynix
File: National City Public Library
prior to the date of termination and Customer shall not be eligible for any
pro-rata credit or refund for unused partial year fees paid. 9.3.4 Non -
Appropriation of Funds. If for any given fiscal year the library loses all
funding, the Master Agreement will be suspended at no penalty to
Customer, upon SirsiDynix's receipt of written notice sixty (60) days prior to
said suspension. Such notice will not relieve Customer of payments then
owing. Customer shall not purchase similar materials, supplies, services, or
items of equipment during the anticipated life of the terminated Master
Agreement without notification to SirsiDynix and reinstatement of the
terminated Master Agreement.
9.4. Suspension. SirsiDynix will be entitled to suspend any or all
performance upon 10 days written notice to Customer in the event Customer
is in breach of the Master Agreement. Further, SirsiDynix may suspend
Customer's use of and access to all or a portion of the Subscriptions if, and
so long as, in SirsiDynix's sole judgment, there is a security risk created by
Customer that may interfere with the proper continued provision of services
or the operation of SirsiDynix's network or systems. SirsiDynix may impose
an additional charge to reinstate service following such suspension.
10. GENERAL PROVISIONS
10.1 Force Majeure. The parties will exercise every reasonable effort to
meet their respective obligations hereunder but shall not be liable for delays
resulting from force majeure or other causes beyond their reasonable
control, including but not limited to power outages or failure of third party
service providers. This provision does not relieve Customer of its obligation
to make payments then owing.
10.2 Assignment. SirsiDynix may assign the Master Agreement and all
of its rights and obligations herein without Customer's approval to its parent
company or other affiliated company, to a successor by operation of law, or
by reason of the sale or transfer of all or substantially all of its stock or assets
to another entity. Neither party may otherwise assign or transfer the Master
Agreement without the prior written consent of the other party, which shall
not be unreasonably withheld. Notwithstanding the above, SirsiDynix may
fulfill its obligations hereunder through its affiliated companies.
10.3 Cooperation. Customer agrees to provide cooperation, which
means assistance, information, equipment, data, a suitable work
environment, timely access, and resources reasonably necessary to enable
SirsiDynix to perform any and all installation, implementation, and services
required to fulfill its obligations hereunder including but not limited to
ensuring SirsiDynix has remote access. Failure to grant such cooperation
shall allow SirsiDynix to deem the Product purchased by Customer to be
fully accepted and delivered. In the event any delay in implementing
Products is caused by Customer resulting in SirsiDynix incurring additional
expenses, the Customer shall pay to SirsiDynix the amount of such
additional expenses.
10.4 Delegation. SirsiDynix may subcontract or delegate any work under
any Quote to any third party without Customer's prior written consent,
provided however that SirsiDynix shall remain responsible for the
performance of any such subcontractors.
10.5 Notice of U.S. Government Restricted Rights. If the Customer
hereunder is the U.S. Government, or if the Software is acquired hereunder
on behalf of the US Government with U.S. Government federal funding,
notice is hereby given that the Software is commercial computer software
and documentation developed exclusively at private expense and is
furnished as follows: "U.S. GOVERNMENT RESTRICTED RIGHTS.
Software delivered subject to the FAR 52.227-19. All use, duplication and
disclosure of the Software by or on behalf of the U.S. Government shall be
subject to this Master Agreement and the restrictions contained in
subsection (c) of FAR 52.227-19, Commercial Computer Software -
Restricted Rights (June 1987)".
10.6 Export. Customer shall comply fully with all relevant export laws and
regulations of the United States to ensure that the Software is not exported,
directly or indirectly, in violation of United States law.
10.7 Non -solicitation. During the term of this Master Agreement and for
a period of one year following its termination, neither party will solicit for
Page 5 of 7
GC#300383
employment directly or through other parties, without the other party's
written permission, any individual employed by the other party, provided
however that the hiring of individuals responding to general public marketing
and recruiting advertisements and events shall not be a violation of this
provision; only active, targeted solicitation is prohibited.
10.8 Compliance. During the term of this Master Agreement and for a
period of one year following its termination, SirsiDynix shall have the right to
verify Customer's full compliance with the terms and requirements of the
Master Agreement. If such verification process reveals any noncompliance
by Customer, Customer shall reimburse SirsiDynix for the reasonable costs
and expenses of such verification process incurred by SirsiDynix (including
but not limited to reasonable attorneys' fees) , and Customer shall promptly
cure any such noncompliance; provided, however, that the obligations under
this section do not constitute a waiver of SirsiDynix's termination rights and
do not affect SirsiDynix's right to payment for Products and interest fees
related to usage in excess of the License Metrics.
10.9 Notices. Any notice required or permitted to be sent under the
Master Agreement shall be delivered by hand, by overnight courier, by email
to SirsiDynix at legalsirsidvnix.com, or by email to Customer at any current
Customer email address routinely used by SirsiDynix, or by registered mail,
retum receipt requested, to the address of the parties set forth in the Master
Agreement or to such other address of the parties designated in writing in
accordance with this subsection.
10.10 Relationship. The Master Agreement is not intended to create a
partnership, franchise, joint venture, agency, or a fiduciary or employment
relationship. Neither party may bind the other party or act in a manner which
expresses or implies a relationship other than that of independent
contractor.
10.11 Invalidity. If any provision of the Master Agreement shall be held to
be invalid, illegal or unenforceable, the validity, legality and enforceability of
the remaining provisions shall not in any way be affected or impaired.
10.12 Survival. The following provisions will survive any termination or
expiration of the Master Agreement: sections 1, 2.7, 2.8, 2.10, 2.12, 3, 4, 5,
6, 7, 8, 9, and 10.
10.13 No Waiver. Any waiver of the provisions of the Master Agreement
or of a party's rights or remedies under the Master Agreement must be in
writing to be effective. Any such waiver shall constitute a waiver only with
respect to the specific matter described in such writing and shall in no way
impair the rights of the party granting such waiver in any other respect or at
any other time. The waiver by either of the parties hereto of a breach or of a
default under any of the provisions of the Master Agreement shall not be
construed as a waiver of any other breach or default of a similar nature, or
as a waiver of any of such provisions, rights or privileges hereunder. The
rights and remedies herein provided are cumulative and none is exclusive
of any other, or of any rights or remedies that any party may otherwise have
at law or in equity. Failure, neglect, or delay by a party to enforce the
provisions of the Master Agreement or its rights or remedies at any time,
shall not be construed and shall not be deemed to be a waiver of such
party's rights under the Master Agreement and shall not in any way affect
the validity of the whole or any part of the Master Agreement or prejudice
such party's right to take subsequent action.
10.14 Entire Agreement. The Master Agreement constitutes the parties'
entire agreement relating to its subject matter. It cancels and supersedes all
prior or contemporaneous oral or written communications, requests for
proposals, proposals, conditions, representations, and warranties, or other
communication between the parties relating to its subject matter as well as
any prior contractual agreements between the parties. Notwithstanding the
precedence of this Master Agreement, any existing Customer License
Metrics shall continue unless new License Metrics are identified in a Quote.
No modification to the Master Agreement will be binding unless in writing
and signed by an authorized representative of each party.
10.15 Third Party Beneficiaries. All rights and benefits afforded to
SirsiDynix under the Master Agreement shall apply equally to the owner of
the Third Party Products with respect to the Third Party Products, and such
1,
SirsiDynix'
File: National City Public Library
third party is an intended third party beneficiary of the Master Agreement,
with respect to the Third Party Products.
10.16 Governing Law and Venue. The Master Agreement shall be
governed by and construed in accordance with the laws of the State of
California without giving effect to its principles of conflict of laws. Any dispute
shall be litigated in the state or federal courts located in California to whose
exclusive jurisdiction the parties hereby consent. In addition, the parties
hereby waive any objection they may have based upon lack of personal
jurisdiction, improper venue and/or "forum non conveniens".
10.17 Application of Laws. The parties agree that this contract is not a
contract for the sale of goods; therefore, the Master Agreement shall not be
governed by any codification of Article 2 or 2A of the Uniform Commercial
Code, or any codification of the Uniform Computer Information Technology
GC#300383
Act ("UCITA"), or any references to the United National Convention on
Contracts for the International Sale of Goods.
10.18 Counterparts. The Master Agreement and each Schedule may be
executed in one or more counterparts, each of which shall constitute an
enforceable original of the Master Agreement, and that facsimile, electronic
and/or .pdf scanned copies of signatures shall be as effective and binding
as original signatures.
10.19 Headings and Drafting. The headings in the Master Agreement
shall not be used to construe or interpret the Master Agreement. The Master
Agreement shall not be construed in favor of or against a party based on the
originator of the document.
10.20 Attorney's Fees. In the event a party seeks and obtains a remedy
in the courts for its rights under this Master Agreement, the prevailing party
in such litigation shall be entitled to its reasonable attorney's fees and cost.
END OF MASTER AGREEMENT
City of National City
1243 National City Blvd.
National City, California 91950-3314
Sirsi Corporation
SirsiDynix Technology Centre
3300 N. Ashton Blvd. — Suite 500
Lehi, UT 84043
By:
By:
Ron Morrison, Mayor
(Name)
,fJ<11i .. vt , ){-
(Print)
``
(Title)
APPROVED AS TO FORM:
By: /11
( ame)
0V\V‘ t•kooXAA h
Claudia Gacitua Silva
City Attorney
(Print)
(Title)
Date:
Date: 1 0\I.00/1(2c 3) IAA
Page 6 of 7
SirsiDynix
File: National City Public Library
Exhibit A - DEFINITIONS
"Circulation" means the checkout of a Library Item to a patron, the
checkout of a Library Item for the purpose of tracking in -library usage, the
renewal of a Library Item, or an action functionally identical to any of the
preceding acts.
"Confidential Information" means information of SirsiDynix and/or its
licensors includes but is not limited to all trade secrets, software, source
code, object code, specifications, as well as results of testing and
benchmarking of the Software or other services, product roadmap, data and
other information of SirsiDynix and its licensors relating to or embodied in
the Software or Documentation, including but not limited to information
designated as confidential in writing or information which ought to be in good
faith considered confidential and proprietary to the disclosing party.
SirsiDynix's placement of a copyright notice on any portion of any Software
will not be construed to mean that such portion has been published and will
not derogate from any claim that such portion contains proprietary and
confidential information of SirsiDynix. Confidential Information does not
include that the Customer uses SirsiDynix Products.
"Content" means any information, data, text, software, music, sound,
photographs, graphics, video messages or other material which Customer
receives through a Subscription.
"Customer Data" means any electronic data, information or material
provided or submitted by Customer (including the Customer's patrons and
users) to SirsiDynix through a Subscription or Services, or which Customer
(including the Customer's patrons and users) enters into the Subscription or
Services or has entered on its behalf, or which SirsiDynix is otherwise given
access to under the Master Agreement. Customer Data does not include
non -personally identifiable information aggregated by SirsiDynix.
"Documentation" means the user instructions, release notes, manuals and
on-line help files made available by SirsiDynix regarding the use of the
applicable Product.
"Effective Date" is defined in section 1.1.
"Error" means a material failure of a Product to conform to its functional
• specifications described in the Documentation.
"EULA" means the end user license agreement that accompanies the Third
Party Product, which governs the use of or access by Customer to the
applicable Third Party Product.
"Go Live Date" means the date on which the Products are substantially
ready for operational use for normal daily business.
"Hardware" means the physical hardware and equipment manufactured by
third party providers and sold to Customers by SirsiDynix.
"Intellectual Property" means any and all intellectual property rights,
recognized in any country or jurisdiction in the world, now or hereafter
existing, and whether or not perfected, filed or recorded, including without
limitation inventions, technology, patents rights (including patent
applications and disclosures), copyrights, trade secrets, trademarks, service
marks, trade dress, methodologies, procedures, processes, know-how,
tools, utilities, techniques, various concepts, ideas, methods, models,
templates, software, source code, algorithms, the generalized features of
the structure, sequence and organization of software, user interfaces and
screen designs, general purpose consulting and software tools, utilities and
routines, and logic, coherence and methods of operation of systems, training
methodology and materials, which SirsiDynix has created, acquired or
otherwise has rights in, and may, in connection with the performance of
obligations hereunder, create, employ, provide, modify, create, acquire or
otherwise obtain rights in.
"Internal Business Purposes" means Customer's internal use but does
not include (1) sharing Confidential Information or Intellectual Property with
third parties without SirsiDynix written consent or (2) integration of third party
Page 7 of 7
GC#300383
products by any means into Software, Subscriptions or Subscription
Software without additional SirsiDynix license.
"License Metrics" means limits on Product usage as set forth in the Quote
such as Titles, Circulation, Users, students, seats, and reports.
"Maintenance" means the technical support and, with respect to Software,
the provision of Updates for the level of support services purchased from
SirsiDynix, all of which are provided under SirsiDynix's support policies in
effect at the time the Services are provided, which may be modified from
time -to -time by SirsiDynix in its sole discretion. A current version of such
Support Policies can be found under "SirsiDynix Support Policies"
(Document ID 125773) at http://support.sirsidynix.com.
"Operating Environment" means SirsiDynix-recommended hardware,
operating system, middleware, database products and other software on
which the Software will operate.
"Professional Services" means data conversion, implementation, site
planning, configuration, integration and deployment of the Software or
Subscriptions, training, project management and other consulting services.
"Products" means Software, Subscriptions, Subscription Software,
Services and Hardware.
"Protected Materials" means Software and work product provided by
SirsiDynix under Services, Subscriptions, Subscription Software and
SirsiDynix's or its licensors' Intellectual Property and Confidential
Information.
"Quote" is defined in Section 1.3.
"Services" means those services provided or arranged by SirsiDynix
including but not limited to specific SirsiDynix Products such as (i)
Professional Services; and (ii) that part of Maintenance that is technical
support, excluding the provision of Updates.
"SirsiDynix Software" means each SirsiDynix-developed and/or
SirsiDynix-owned software product in machine-readable object code (not
source code), the Documentation for such product, and any Updates
thereto.
"Software" means the SirsiDynix Software and Third Party Software.
"Subscriptions" means the provision of access by SirsiDynix or its hosting
providers to Software and/or Content from a server farm that is comprised
of application, data and remote access servers, including associated offline
components including but not limited to cloud services and web access to
Content.
"Subscription Software" means Subscriptions hosted by Customer.
Customer does not have a license in Subscription Software.
"Term" is defined in section 9.2.
"Titles" means the number of unique records for an electronic, virtual,
and/or physical item which may be used by a library patron, such as a
bibliographic, MARC, visual material, serial or Dublin Core record, created
on the Software or Subscription. Multiple items, representing either identical
items or volumes in a set, may be included in a single Title.
"Third Party Products" means software or content including
documentation and updates if any, owned by an entity other than SirsiDynix
and provided by SirsiDynix in connection with Products.
"Updates" means the error corrections, releases, updates, modifications or
enhancements subsequently developed that SirsiDynix makes generally
available to its customers as part of Maintenance on a when and if available
basis. Updates exclude new products, modules, platform or functionality for
which SirsiDynix charges a separate fee.
"Users" means Customer's employees or agents who have been issued
user names and passwords by Customer to use the Products. Each such
User shall be one person, and user names and passwords cannot be
shared or used by more than one person.
SirsiDynix
SirsiDynix®
Quote 61665 for:
City of National City
Cloud Migration
Prepared by:
Jim Schwieters
Regional Sales Manager -West
SirsiDynix
Quote Date: October 23, 2014 Quote Valid Until: February 28, 2015
Quote for City of National City Reference number 61665
Quote Information
General
Your Enriched Content will continue unchanged and is not recorded in this quote. In
2014-15 the Enriched Content cost is $1,406.23.
Page 2 of 10
0 SirsiDynix°
Quote for City of National City
Component
Horizon SaaS subscription
Services
Remote Patron
Authentication
Discount
Total
Reference number 61665
Purchase Details
All prices are in U.S. dollars ($) and are exclusive of taxes unless otherwise noted.
Year 1
Year 2
Year 3
Year 4
Year 5
Year 6
Year 7
24,910 19,930 20,300 20,690 21,090 21,480 21,890
9,050 -
2,430 1,430 1,460 1,480 1,510 1,540 1,570
( 5,804.26 ) -
30, 585.74
21,360
21,760
22,170
22,600
23,020
23,460
Initial Term of Maintenance and SaaS Services: One (1) Year, with Six (6) One -Year Renewal Options
Initial Term Annual Price Increase Cap for SirsiDynix 1.9% annual price increase cap until Term renewal
Products/Services:
Customer's usage is subject to limitations that can be found in the Terms and Conditions section at the end of the Quote.
The above price increase cap covers all Customer's active Products. However, SirsiDynix reserves the right to adjust Initial Term pricing for Third
Party/integrated products/services if a Third Party vendor increases pricing for Third Party/integrated products/services by more than 10% in a given
calendar year.
Any applicable discount shall be applied on final payment. Any and all pre-printed terms and conditions on Customer's Purchase Order(s) submitted
to SirsiDynix are hereby rejected and shall be superseded by the current Master Agreement, unless such additional terms are statutorily required of
the Customer.
This Purchase Details section may not include pre-existing obligations for ongoing Products not listed in the Quote.
Page 3 of 10
SirsiDynix
Quote for City of National City Reference number 61665
Detailed Pricing
All prices are in U.S. dollars ($) and are exclusive of taxes unless otherwise noted.
Component
Horizon SaaS subscription
Horizon SaaS
Cataloging
Circulation
Public Access
Z39.50 server
Authority control
Backup circulation
Reports
Horizon SaaS SIP2 Interface Per Certified Vendor
SaaS User Level - 25 Staff seats
BLUEcloud Analytics, Annual Subscription
Total Horizon SaaS subscription
Services
Installation
Training
Total Services
Remote Patron Authentication
SaaS Remote Patron Authentication (RPA)
Installation and Training
Total Remote Patron Authentication
Discount
Customer Loyalty Discount
Web Reporter/Director's Station Credit
Total Discount
QUOTE TOTAL
Page 4 of 10
Price
20,410
Included
Included
Included
Included
Included
Included
Included
410
Included
4,090
24,910
8,330
720
9,050
1,430
1,000
2,430
( 4,980 )
( 824.26 )
( 5,804.26 )
30,585.74
This quote is hereby fully incorporated into the Master Agreement and Schedules
SirsiDynix Copyright 2014 — All Rights Reserved.
SirsiDynix'
Quote for City of National City
Component Descriptions
Horizon SaaS subscription
Horizon SaaS
Reference number 61665
Horizon SaaS SIP2 Interface Per Certified Vendor
SirsiDynix Certified Solutions Providers offer SIP2-certified products to our customers. We certify that their products
are compliant. This interface is priced per vendor.
SaaS User Level - 25 Staff seats
BLUEcloud Analytics, Annual Subscription
Minimum requirements: Symphony 3.3.1 or Horizon 7.3.3. BLUEcloud Analytics provides a web -based,
cloud -hosted suite of data -mining and OLAP tools with the following functionality: • Unique view of data warehouse
for analysis of your institution, collections, and users • Supports advanced and predictive analysis to establish
trends and patterns • Presentations for effectively communicating to boards and administrators • Drill anywhere
capabilities, users can view summary -to -detail -level data • Robust security, flexible information
distribution/collaboration, and easy self-service analysis • Ability to print, download, and e-mail data and graphs in a
variety of formats (Microsoft Excel® and PowerPoint®)
Services
Installation:
Product Delivery
SIP2 Additional Port Configuration
Configuration of additional port for SIP2.
BLUEcloud Analytics Installation
Horizon Platform Migration to Horizon SaaS (MSSQL)
Migration includes creation of database in the Horizon SaaS and migration of data as it exists in current Horizon
database. Customer must currently be running Microsoft SQL Server.
Horizon Information Portal Migration to Horizon SaaS
Migration includes installation of Horizon/Dynix Information Portal software and migration of portal database,
xsl, images and logos. We migrate HIP configuration as done through the HIP admin tools. Any work outside of
the HIP admin tool is considered custom and not guaranteed to work after the migration to SAAS. We will give a
Page 5 of 10
SirsiDynix"
Quote for City of National City Reference number 61665
Component Descriptions
best effort policy in trying to make these work.
Horizon/Dynix Information Portal Platform Migration (remote)
Migration includes installation of Horizon/Dynix Information Portal software and migration of existing Horizon
Information Portal database. Each server must be the same operating system platform. (i.e. Windows, Solaris,
etc)
Project Management
Core Module Add On (Tier 21
Tier 2 Project Management Services for the implementation of new/additional modules either during an ILS
Migration or as a standalone add on order for a current customer, including: Acquisitions, Homebound,
Inventory, Media Scheduling, Reserves, Serials, SIP/NCIP, Classified Accountability, Language Pack, Materials
Booking, 9xx Interface, SmartPort, EDI, Reference Librarian, Languages, PocketCirc, Outreach, VIP,
SchoolRooms Add'I Licenses, Web Reporter Add'I Licenses.
Project Management - BLUEcloud Analytics
Project Management Services for the implementation of BLUEcloud Analytics.
Horizon Platform Migration
Project Management Service for a Horizon Same OS and Same Database Platform Migration. Project
Management Service includes a project management resource who will do the following during the standard,
active implementation period of the project: act as the primary SirsiDynix Contact; hold weekly progress calls
(as needed) with the customer; coordinate SirsiDynix resources; and transition the customer to client care once
the new platform has been implemented.
Non-ILS Platform Migration
Project Management Service for OPAC,WebReporter, SIP, TM3, Director's Station, or other non-ILS Platform
Migration, (if included as part of a regular priced Standard platform migration or a regular priced non-ILS
platform migration). Project Management Service includes a project management resource who will do the
following during the standard, active implementation period of the project: act as the primary SirsiDynix Contact;
hold weekly progress calls (as needed) with the customer; coordinate SirsiDynix resources; and transition the
customer to Client Care once the new platform has been implemented.
Training:
BLUEcloud Analytics - Admin Training. Private
Eight seats in a private distance instructor -led course for BLUEcloud Analytics Admin.
Page 6 of 10
SirsiDynix"
Quote for City of National City Reference number 61665
Component Descriptions
BLUEcloud Analytics - Reports Training, Private
Eight seats in a private distance instructor -led course for BLUEcloud Analytics Reports.
Remote Patron Authentication
SaaS Remote Patron Authentication (RPA)
RPA Platform Migration to SaaS (remote)
Migration includes creation of an RPA service instance in the SaaS environment and migration of data as it exists in
current RPA database.
Page 7 of 10
Si siDynix"
Quote for City of National City
Terms and Conditions
Other Terms
Current Contract License Limits:
Reference number 61665
SirsiDynix SaaS Services are based upon annual circulation and Staff Users. You may use the SaaS Services for up
to 340,000 annually circulated items and up to 25 Staff Users; an increase in either circulation or Staff Users
requires additional licensing fees.
SIP2 is based upon certified vendors. You are authorized for 1 certified vendors; an increase in the number of
certified vendors requires additional fees.
"Go Live Date" means, with respect to the SirsiDynix Software license orders, the date on which the SirsiDynix
Software is available for operational use for normal daily business, including searching the public access catalog and
circulating materials.
Maintenance must be ordered for all copies of the Software and for all elements of the Software which are used
conjunctively by Customer. Customer's System shall remain within two (2) previously released software versions of
the most recent version of the software at all times or an additional maintenance surcharge service charge will be
added to the maintenance renewal.
Customer shall not integrate products offered by third parties into Software, Subscriptions or Subscription Software
without additional license from SirsiDynix.
SirsiDynix shall have the right to aggregate and retain non -personally identifiable data.
Payment Terms
The term of any quoted products is for no less than one (1) year, with six (6) one-year renewal options and shall
automatically renew for the length of the Initial Term. Subsequent years' Support, Maintenance and Subscription
fees are to be paid annually in advance. Following the first year of System operation, Maintenance and Subscription
fees will be subject to annual increases. Any discounts that may be listed on this quote will be applied to the final
invoice. Unless otherwisespecifically stated in writing, products and/or services purchased at promotional prices or
with promotional discounts do not qualify for such discounts or limitations on price increases for subsequent years.
SirsiDynix Software license fees
• 100% due upon installation of client SirsiDynix Software on Customer's system
Subscriptions fees
• 100% SirsiDynix Enterprise Subscription and Subscription Software fees are due upon contract signing and will
be invoiced immediately. The annual subscription initial use and anniversary date is the Effective Date of the
contract
• 100% of first year's Subscription(s) (excluding SirsiDynix Enterprise Subscription and Subscription Software
fees) due at installation
Maintenance fees
• 100% of first year's Maintenance due at installation of Software
Services/Training
• 50% due upon completion of first data test load, where a test load is part of the services
• 100% of the remainder due upon completion of services/training
SaaS Migration
• 100% of total for Services and first year Subscription fees due on date of initial live use of SaaS Services.
Payment/Invoices while Migrating to the Cloud/SaaS - During the transition from a locally hosted system to a
Page 8 of 10
SirsiDynix"
Quote for City of National City
Terms and Conditions
Reference number 61665
Cloud/SaaS services, annual Maintenance for the locally hosted system must be timely paid for the entire invoiced
period to avoid interruption in receiving support and updates. Once your Cloud/SaaS services "Go Live," SirsiDynix
will issue a pro rata credit for the unused portion of the previously paid Maintenance to be used against future
billings.
Any reference to license metrics and/or licensed amounts included in this quote shall be applicable only to the
Products and/or services mentioned in this quote. This document and any software or professional services
associated with this document are hereby fully incorporated into the current Agreement executed between SirsiDynix
and Customer. If there is no current agreement between the parties, the terms and conditions of the current
SirsiDynix Master Software License and Services Agreement shall be deemed the controlling Agreement between the
parties, a copy of which shall be furnished upon Customer's request. Any and all pre-printed terms and conditions on
Customer's Purchase Order(s) submitted to SirsiDynix are hereby rejected and shall be superseded by the current
Agreement, unless such additional terms are statutorily required of the Customer. In the event of a conflict, the terms,
payment terms, discounts, product lists and/or statement of work contained within this document shall take
precedence over the current Agreement between the parties. In the event Customer desires or requires updated
terms and conditions for the continuing business relationship with SirsiDynix, please contact your regional Sales
Representative.
Page 9 of 10
0 SirsiDynix"
Quote for City of National City Reference number 61665
Terms and Conditions
Customer Signature: Sirsi Corporation
City of National City
By: By:
(Ron Morrison, Mayor) (Bill Davis' 'n)
Name: Name: \\O\Y\ t J % Yl t
(Printed) (Printed)
APPROVED AS TO FORM: Job Title: &CO
By:
Claudia Gacitua Silva (John Martin)
City Attorney
Name: ,..\olAYl MGy\1i(N
(Printed)
Job Title: V` fjfl'2ry,ce
Page 10 of 10
O 5Dynix"
RESOLUTION NO. 2015 — 8
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE COUNCIL TO WAIVE THE FORMAL BID PROCESS
PURSUANT TO SECTION 2.60.110(B)(2) OF THE NATIONAL CITY MUNICIPAL
CODE AND AUTHORIZING THE MAYOR TO EXECUTE A ONE-YEAR AGREEMENT
BETWEEN THE CITY OF NATIONAL CITY AND SIRSIDYNIX IN THE AMOUNT OF
$30,585.74, WITH SIX ONE-YEAR AUTOMATIC RENEWALS WITH
THE ABILITY TO OPT -OUT, FOR A TOTAL SEVEN-YEAR TERM NOT TO
EXCEED $164,955.74 TO UPGRADE THE NATIONAL CITY LIBRARY'S
INTEGRATED LIBRARY SYSTEM TO A CLOUD HOSTED SOLUTION
WHEREAS, SirsiDynix Horizon is the Integrated Library System ("ILS") used for
various functions at the National City Public Library, such as cataloging, circulation, acquisitions,
reserves, etc; and
WHEREAS, the ILS servers currently used by the Library are nearing the end of
their lifespan, but an upgrade by SirsiDynix to a Cloud -based ILS will be more cost effective with
improved technology that will provide vendor support for both software and hardware, improve
the functionality of the system, and make the use and process easier and more efficient for both
staff and patrons; and
WHEREAS, staff recommends entering into an Agreement with SirsiDynix to
upgrade to a Cloud -based ILS is for a term of one year in the amount of $30,585.74, with six
one-year automatic renewals with the ability to opt -out, for a seven-year total not to exceed
amount of $164,955.74; and
WHEREAS, Section 2.60.110(B)(2) of the Municipal Code authorizes waving the
formal bid process because the circumstances are such that no obvious, ascertainable
advantage to the city could result from the bid process, and delay would unduly impair or
jeopardize the city's ability to efficiently operate its data management systems.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby affirms the determination that delaying the upgrade to the National City
Public Library's Integrated Library System would unduly impair or jeopardize the Library's ability
to efficiently operate its data management systems, and pursuant to Section 2.60.110 of the
Municipal Code, authorizes the waiver of the bidding process, for the upgrade.
BE IT FURTHER RESOLVED that the City Council hereby authorizes the Mayor
to execute an Agreement with SirsiDynix for a term of one year in the amount of $30,585.74,
with six one-year automatic renewals with the ability to opt -out, for a seven-year total not to
exceed amount of $164,955.74.
PASSED and ADOPTED this 3rd day of February, 2015.
Ron Morrison, Mayor
ATTEST: APPROVED AS TO FORM:
Michael R. Dalla, City Clerk Claudia Gacitua Silva, City Attorney
CITY OF NATIONAL CITY
Office of the City Clerk
1243 National City Blvd., National City, California 91950
619-336-4228 phone / 619-336-4229 fax
Michael R. Dalla, CMC - City Clerk
SIRSIDYNIX
Integrated Library System Upgrade
Gloria Olivares (Library) Forwarded Copy of
Agreement to SirsiDynix