Loading...
HomeMy WebLinkAbout2015 CON Willis Risk & Insurance Services - Insurance Brokerage Services - Amendment #1FIRST AMENDMENT TO THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND WILLIS RISK & INSURANCE SERVICES OF SAN DIEGO This First Amendment to the Agreement by and between the City of National City and Willis Risk & Insurance Services of San Diego is entered into this 1st day of July, 2015, by and between the City of National City and Willis Risk & Insurance Services of San Diego [First Amendment]. RECITALS WHEREAS, the City of National City [City] and Willis Risk & Insurance Services of San Diego [Willis] previously entered into the agreement entitled Agreement by and between the City of National City and Willis Risk & Insurance Services of San Diego [Agreement], dated July 1, 2013, for employee insurance consultant and brokerage services to the City; WHEREAS, that Agreement provides that the City of National City may extend services beyond the contract expiration date of June 30, 2015 in one-year increments for an additional three years (until June 30, 2018); WHEREAS, the City now seeks to extend the Agreement for an additional year. AGREEMENT NOW THEREFORE, the City and Willis agree as follows: 1. This First Amendment extends the Agreement for one year for the time period July 1, 2015 through June 30, 2016. 2. The parties agree that each and every term of the Agreement not modified by this Amendment shall remain in full force and effect. IN WITNESS THEREOF, the parties hereto have executed this First Amendment on the date and year first written above. CITY OF NATIONAL CITY SERVIC By: Ron Morrison, Mayor WILLIS RISK & INSURANCE By: Chriarr, Sr. Vice Pre dent By: mde Hotchkiss, Managing Partner RESOLUTION NO. 2015 — 83 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND WILLIS INSURANCE SERVICES OF CALIFORNIA, INC., FOR INSURANCE BROKERAGE SERVICES, EXTENDING THE TERM BY ONE YEAR EFFECTIVE JULY 1, 2015, AND AUTHORIZING THE CITY MANAGER TO EXECUTE UP TO TWO ADDITIONAL EXTENSIONS OF THE AGREEMENT IN ONE YEAR INCREMENTS WHEREAS, in July, 2013 the City Council authorized the execution of a two-year Agreement between the City of National City and Willis Insurance Services of California, Inc., ("Willis") for insurance brokerage services, which included a provision allowing for up to three extensions of the term of the Agreement in one year increments for a maximum of five years; and WHEREAS, the Finance and Human Resources Departments are currently in the process of implementing two legislative mandates: the federal Patient Protection and Affordable Care Act ("PPACA") reporting requirements, and the California Paid Sick Leave Law. Failure to comply with the provision of these mandates can result in significant financial penalties for the City; and WHEREAS, Willis has been a central member of the team in conducting research and analysis related to these mandates, particularly PPACA, and the continued support of the Willis team will facilitate a successful implementation. WHEREAS, staff seeks the authority to exercise the first one year extension to the Agreement through a First Amendment and to delegate the authority to execute the remaining two extensions to the City Manager, should it be determined that such action is warranted in the future. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute a First Amendment to the Agreement between the City of National City and Willis Insurance Services of California, Inc., for insurance brokerage services, extending the term by one year effective July 1, 2015. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute up to two additional extensions of the Agreement in one year increments. PASSED and ADOPTED this 16th day of June, Michael R. Dalla, City Clerk on Morrison, Mayor PROVED AS TO FORM: laudia Gaci City Att. rney Passed and adopted by the Council of the City of National City, California, on June 16, 2015 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California City Clerk of the City of ational City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2015-83 of the City of National City, California, passed and adopted by the Council of said City on June 16, 2015. City Clerk of the City of National City, California By: Deputy CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2015 Caba9,-a` AGENDA ITEM NO. 4 ITEM TITLE: Resolution of the City Council of the City of National City: authorizing the Mayor to execute a first amendment to the agreement between the City of National City and Willis Insurance Services of California, Inc. for insurance brokerage services, extending the term by one year effective July 1, 2015; and authorizing the City Manager to execute up to two additional extensions of the agreement in one year increments. PREPARED BY: Stacey Stevenson PHONE: 336-4308 APPROVED BY: EXPLANATION: In July, 2013 the City Council authorized the execution of an agreement between the City of National City and Willis Insurance Services of California, Inc. (Willis) for insurance brokerage services. The authorized two year agreement included a provision allowing for up to three extensions of the term of the agreement in one year increments for a maximum of five years. The City of National City Finance and Human Resources Departments are currently in the process of implementing two legislative mandates: the federal Patient Protection and Affordable Care Act (PPACA) reporting requirements, and the California Paid Sick Leave Law. Willis has been a central member of the team in conducting research and analysis related to these mandates, particularly PPACA. Failure to comply with the provision of theses mandates can result in significant financial penalties for the City. The continued support of the Willis team will facilitate a successful implementation. DEPARTMENT: Human Resources With this action, staff seeks the authority to exercise the first one year extension to the agreement through a first amendment; and to delegate the authority to execute the remaining two extensions to the City Manager should it be determined that such action is warranted in the future. FINANCIAL STATEMENT: APPROVED: `1.14Finance ACCOUNT NO. APPROVED: MIS Fees will be paid on a commission basis. Premiums are paid to the City's benefit providers. In turn, the providers pay a commission fee to the City's broker. Premiums are charged to departments based on a fixed cost distribution schedule. ENVIRONMENTAL REVIEW: This is not a project and is therefore not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the resolution executing a first amendment to the agreement with Willis Insurance Services of California, Inc. and authorizing the City Manager to execute up to two additional extensions of the agreement in one year BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: First Amendment to the agreement between the City of National City and Willis Insurance Services of California, - Inc. Council Resolution \is tic.; . FIRST AMENDMENT TO THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND WILLIS RISK & INSURANCE SERVICES OF SAN DIEGO This First Amendment to the Agreement by and between the City of National City and Willis Risk & Insurance Services of San Diego is entered into this 1st day of July, 2015, by and between the City of National City and Willis Risk & Insurance Services of San Diego [First Amendment]. RECITALS WHEREAS, the City of National City [City] and Willis Risk & Insurance Services of San Diego [Willis] previously entered into the agreement entitled Agreement by and between the City of National City and Willis Risk & Insurance Services of San Diego [Agreement], dated July 1, 2013, for employee insurance consultant and brokerage services to the City; WHEREAS, that Agreement provides that the City of National City may extend services beyond the contract expiration date of June 30, 2015 in one-year increments for an additional three years (until June 30, 2018); WHEREAS, the City now seeks to extend the Agreement for an additional year. AGREEMENT NOW THEREFORE, the City and Willis agree as follows: 1. This First Amendment extends the Agreement for one year for the time period July 1, 2015 through June 30, 2016. 2. The parties agree that each and every term of the Agreement not modified by this Amendment shall remain in full force and effect. IN WITNESS THEREOF, the parties hereto have executed this First Amendment on the date and year first written above. CITY OF NATIONAL CITY WILLIS RISK & INSURANCE SERVICES By: By: Ron Morrison, Mayor Christie Barr, Sr. Vice President By: Ian Hotchkiss, Managing Partner Approved as to form: Claudia Silva City Attorney RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND WILLIS INSURANCE SERVICES OF CALIFORNIA, INC., FOR INSURANCE BROKERAGE SERVICES, EXTENDING THE TERM BY ONE YEAR EFFECTIVE JULY 1, 2015, AND AUTHORIZING THE CITY MANAGER TO EXECUTE UP TO TWO ADDITIONAL EXTENSIONS OF THE AGREEMENT IN ONE YEAR INCREMENTS WHEREAS, in July, 2013 the City Council authorized the execution of a two-year Agreement between the City of National City and Willis Insurance Services of California, Inc., ("Willis") for insurance brokerage services, which included a provision allowing for up to three extensions of the term of the Agreement in one year increments for a maximum of five years; and WHEREAS, the Finance and Human Resources Departments are currently in the process of implementing two legislative mandates: the federal Patient Protection and Affordable Care Act ("PPACA") reporting requirements, and the California Paid Sick Leave Law. Failure to comply with the provision of these mandates can result in significant financial penalties for the City; and WHEREAS, Willis has been a central member of the team in conducting research and analysis related to these mandates, particularly PPACA, and the continued support of the Willis team will facilitate a successful implementation. WHEREAS, staff seeks the authority to exercise the first one year extension to the Agreement through a First Amendment and to delegate the authority to execute the remaining two extensions to the City Manager, should it be determined that such action is warranted in the future. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute a First Amendment to the Agreement between the City of National City and Willis Insurance Services of California, Inc., for insurance brokerage services, extending the term by one year effective July 1, 2015. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute up to two additional extensions of the Agreement in one year increments. PASSED and ADOPTED this 16th day of June, 2015. ATTEST: Ron Morrison, Mayor APPROVED AS TO FORM: Michael R. Dalla, City Clerk Claudia Gacitua Silva City Attorney CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950 619-336-4228 phone / 619-336-4229 fax Michael R. Dalla, CMC - City Clerk WILLIS RISK & INSURANCE SERVICES Amendment #1 Insurance Brokerage Services Lilia Munoz (HR) Forwarded Copy of Amendment to Willis Risk & Insurance Services