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Home My WebLink About2015 CON Fordyce Construction - Morgan Tower and City Hall Remodel Project - Notice of CompletionPLEASE COMPLETE THIS INFORMATION RECORDING REQUESTED BY: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 AND WHEN RECORDED MAIL TO: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 DOC# 2015-0488571 !III 1 II I III 1111 HI 1I I1 I I I ! 111111 Sep 16, 2015 11:36 AM OFFICIAL RECORDS Ernest J. Dronenburg, Jr., SAN DIEGO COUNTY RECORDER FEES: $0.00 PAGES THIS SPACE FOR RECORDER'S USE ONLY it (Note: This document is recorded on behalf of the City of National City, a municipal corporation, and is exempt from Recorder's fees pursuant to Government Code Section 27383) NOTICE OF COMPLETION: MORGAN TOWER ND CITY HALL REMODEL, CIP NO. 14-04 THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION (Additional recording fee applies) RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on March 28, 2015 of the Morgan Tower and City Hall Remodel, CIP No. 14-04 Work of improvement or portion of work of improvement under construction or alteration. 1243 National City Blvd. and 1317 D Avenue, National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Fordyce Construction, Inc. Name of Original Contractor The following work and material were supplied: Labor: Tentative improvements at City Hall second floor, replacement of HVAC unit at Morgan Tower Nutrition Center, replacement of cooler unit at Morgan Tower Nutrition Center Material: HVAC unit, Cooler Unit, Wall boards, new wall framing Equipment: Demo equipment and general construction equipment General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: March 28, 2015; ants, tenants in common, or other owners Signature of Owner — Mayor RonMorrison City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on M 28, 2015 at, National City, California. Signature: RON MORRISON, M YOR Noc14-04 RESOLUTION NO. 2015 — 133 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY FORDYCE CONSTRUCTION, INC., FOR THE NATIONAL CITY MORGAN TOWER REPAIRS AND CITY HALL REMODEL PROJECT, APPROVING THE FINAL CONTRACT AMOUNT OF $144,189.18, AUTHORIZING RELEASE OF RETENTION IN THE AMOUNT OF $7,209.46, AND AUTHORIZING THE MAYOR TO EXECUTE THE NOTICE OF COMPLETION WHEREAS, the Engineering Department is satisfied of that all work required to be performed by Fordyce Construction, Inc., for the National City Morgan Tower Repairs and City Hall Remodel Project has been completed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the work performed by Fordyce Construction, Inc., for the National City Morgan Tower Repairs and City Hall Remodel Project is accepted, the total final contract amount of $144,189.18 is approved, the Mayor is authorized to execute the Notice of Completion, and payment for said work is ordered to be made in accordance with said contract, including release of retention in the amount of $7,209.46. PASSED and ADOPTED this 1st day of September, 2015. Ron Morrison, Mayor ATTEST: Michel R. Dalla ty Clerk h ire i TO FO'l audia Gacit a Silva City Att. ney Passed and adopted by the Council of the City of National City, California, on September 1, 2015 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios. Nays: None. Absent: Councilmember Sotelo-Solis. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California CI rk of the City of N City ational City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2015-133 of the City of National City, California, passed and adopted by the Council of said City on September 1, 2015. City Clerk of the City of National City, California By: Deputy CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: September 1, 2015 AGENDA ITEM NO. 15 ITEM TITLE: Resolution of the City Council of the City of National City: 1) accepting the work of Fordyce Construction, Inc. for the National City Morgan Tower Repairs and City Hall Remodel Project, CIP No. 14-04, 2) approving the final contract amount of $144,189.18, 3) authorizing release of retention in the amount of $7,209.46, and 4) authorizing the Mayor to sign the Notice of Completion for project. PREPARED BY: Jose Lopez, Civil Engineering Tech. PHONE: 619-336-4312 EXPLANATION: See attached. DEPARTMENT: Engineering & Public Works APPROVED BY: FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: Retention available in accounts: 301-409-500-598-1599 (Nutrition Center Improvements); ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt Resolution BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Notice of Completion 3. Final Contract Balance Sheet 4. Resolution pvN ‘.,o. 2,®\5-\3� EXPLANATION National City's Morgan Tower Repairs and City Hall Remodel Project, CIP No. 14-04, consisted of the replacement of a walk-in refrigerator, replacement of a roof -mounted HVAC Unit, and installation of a dishwasher roof utility fan at the George H. Waters Nutrition Center located at 1415 "D" Avenue. The project also included improvements to the second floor lobby at City Hall, which included the demolition of the wall separating the existing lobby from an adjoining office space, construction of a new wall to expand the existing office space, installation of a glass window with pass through access, and construction of an ADA compliant workspace. On September 19, 2014, the bid solicitation was advertised in local newspapers and posted on the City's website. The bid solicitation requested pricing for base bid line items of work plus two alternate bid items. Alternate Bids "A" and "B" are for different types of glass for the reception area window as part of the City Hall lobby remodel. The lowest responsive bidder was determined by comparing the sum of the base bid amounts with that of all alternate bids of bidders deemed to be responsive in all other aspects. On October 29, 2014, two (2) sealed bids were received by the 3:00 p.m. deadline, opened and publically disclosed. SD&B Construction was the apparent low bidder with a total bid amount (Base Bid plus Alternate Bids "A" and "B") of $126,870.00. After reviewing SD&B Construction's bid proposal, their bid was deemed "non -responsive" since a unit price was not provided for Alternate Bid "A". Fordyce Construction, Inc. was the second apparent low bidder with a total bid amount of $130,700.00. Upon review of all documents submitted and reference checks, Fordyce Construction's bid was responsive, and they were the lowest responsible bidder qualified to perform the work as described in the project specifications. On December 16, 2014, the City Council adopted Resolution No. 2014-174 awarding the contract to Fordyce Construction, Inc. in the amount of $128,200.00 and authorized a 25% contingency in the amount of $32,050.00 for any unforeseen changes. The Notice to Proceed with construction was issued on December 18, 2014, with a construction start date of December 19, 2014. The Notice of Completion will be filed with the San Diego County Recorder's Office. The 4 change orders issued for this project are detailed in the Final Contract Balance Report (see attached). The 4 change orders increased the contract by $18,462.40, while line item adjustments decreased the contract by $2,473.22, for a net increase of $15,989.18 to the contract. This results in a 12.5% contract increase for a final contract balance of $144,189.18. As a result of satisfactory completion of the project, staff recommends that City Council: 1) accept the work of Fordyce Construction, Inc. for the National City Morgan Tower Repairs and City Hall Remodel Project, CIP No. 14-04, 2) approve the final contract amount of $144,189.18, 3) authorize the release of retention in the amount of $7,209.46, and 4) authorize the Mayor to sign the Notice of Completion for the project. RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN ofthe completion on March 28, 2015 ofthe Morgan Tower and City Hall Remodel, CIP No. 14-04 Work of improvement or portion of work of improvement under construction or alteration. 1243 National City Blvd. and 1317 D Avenue, National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Fordyce Construction, Inc. Name of Original Contractor The following work and material were supplied: Labor: Tentative improvements at City Hall second floor, replacement of HVAC unit at Morgan Tower Nutrition Center, replacement of cooler unit at Morgan Tower Nutrition Center Material: HVAC unit, Cooler Unit, Wall boards, new wall framing Equipment: Demo equipment and general construction equipment General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: March 28, 2015; Joint tenants, tenants in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on March 28, 2015 at, National City, California. Signature: RON MORRISON, MAYOR Noc14-04 -1- FINAL CONTRACT BALANCE DATE: August 17, 2015 PROJECT: Morgan Tower and City Hall Remodel Project FY 14-15 CIP No. 14-04 TO: ORIGINAL CONTRACT AMOUNT: $128,200 START DATE: December 19, 2014 COMPLETION DATE: March 27, 2015 ORIGINAL CONTRACT LENGTH: 45 Working Days EXTENTION OF WORK DAYS: 21 Working Days TOTAL CONTRACT TIME: 66 Working Days DESCRIPTION: The Final Contract Balance reports final line item amounts and summarizes all change orders to produce a final contract amount. CHANGE ORDERS AND LINE ITEM ADJUSTMENTS: Change Order #1 allowed the contractor to hire an asbestos removal subconsultant to perform test on the popcorn ceiling located in the City Hall. This Change Order also allowed the contractor to perform the removal and disposal of the ceiling tiles. This Change Order total amount is $ 5,497.14. Change Order #2 allowed the contractor to perform another asbestos testing to determine if there is asbestos monokote fire protection coating of the unknown C-Channels discovered while installing the new support beams for the HVAC unit at Morgan Towers. This Change Order total amount is $ 279.23. Change Order #3 allowed the contractor to remove and dispose of the C-Channels that were found on the area where the HVAC unit will be installed. These C-Channels were not included in the as -built plans and construction plans but had to be removed in order to install the new supports for the new HVAC units. The Change Order total amount is $ 5,349.60. Change Order #4 was allocated in implementing ADA improvements for the project. The lobby door in the second floor of the City was modified to comply with ADA standards and regulation. The Change Order total amount is $ 7,336.43. All Change Orders listed above increased the total contract amount $ 18,462.40. -2- FINAL CONTRACT BALANCE Morgan Tower Repairs and City Hall Remodel Project CIP No. 14-04 CONTRACT ADJUSTMENT: As a result of the above change orders and line item adjustments, the contract price is adjusted as follows: 1. The final contract price is adjusted to $ 144,189.18. 2. As a result of the satisfactory completion of said project, a retention amount of $ 7,209.46 is set for invoice processing and payment. This document and its purpose to balance payment shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for performing the work described above. Fordyce Construction will not be entitled to damages or additional payment for delays as described in the 2012 edition of the Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. -3- RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY FORDYCE CONSTRUCTION, INC., FOR THE NATIONAL CITY MORGAN TOWER REPAIRS AND CITY HALL REMODEL PROJECT, APPROVING THE FINAL CONTRACT AMOUNT OF $144,189.18, AUTHORIZING RELEASE OF RETENTION IN THE AMOUNT OF $7,209.46, AND AUTHORIZING THE MAYOR TO EXECUTE THE NOTICE OF COMPLETION WHEREAS, the Engineering Department is satisfied of that all work required to be performed by Fordyce Construction, Inc., for the National City Morgan Tower Repairs and City Hall Remodel Project has been completed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the work performed by Fordyce Construction, Inc., for the National City Morgan Tower Repairs and City Hall Remodel Project is accepted, the total final contract amount of $144,189.18 is approved, the Mayor is authorized to execute the Notice of Completion, and payment for said work is ordered to be made in accordance with said contract, including release of retention in the amount of $7,209.46. PASSED and ADOPTED this 1st day of September, 2015. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney PLEASE COMPLETE THIS INFORMATION RECORDING REQUESTED BY: City Engineer City of National City E 1243 National City Blvd. National City, CA 91950 AND WHEN RECORDED MAIL TO: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 THIS SPACE FOR RECORDER'S USE ONLY (Note: This document is recorded on behalf of the City of National City, a municipal corporation, and is exempt from Recorder's fees pursuant to Government Code Section 27383) NOTICE OF COMPLETION: MORGAN TOWER ND CITY HALL REMODEL, CIP NO. 14-04 THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION (Additional recording fee applies) i RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on March 28, 2015 of the Morgan Tower and City Hall Remodel, CIP No. 14-04 Work of improvement or portion of work of improvement under construction or alteration. 1243 National City Blvd. and 1317 D Avenue, National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Fordyce Construction, Inc. Name of Original Contractor The following work and material were supplied: Labor: Tentative improvements at City Hall second floor, replacement of HVAC unit at Morgan Tower Nutrition Center, replacement of cooler unit at Morgan Tower Nutrition Center Material: HVAC unit, Cooler Unit, Wall boards, new wall framing Equipment: Demo equipment and general construction equipment General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: Dated: March 28, 2015; N/A ants, tenants in common, or other owners Signature of Owner — Mayor Ron Morrison City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on Mre}>)28, 2015 at, National City, California. Signature: IRON MORRISO , YOR Nocl4-04 � San Diego County 'ia Transaction #: 225973 ..:k. Receipt #: 2015192779 J 111111 III1 11111 iffl III1 011 i1I Ernest J. Dronenburg, Jr. Assessor/Recorder/County Clerk 1600 Pacific Highway Suite 260 Cashier Date: 09/16/2015 Print Date: 09/16/2015 11:36 am San Diego, CA 92112-1750 Cashier Location: SD Tel. (619) 238-8158 Fax (619) 557-4155 www sdarcc.com Payment Summary Total Fees: $0.00 Total Payments: $0.00 Balance: $0.00 1 Payment NO CHARGE PAYMENT $0.00 Total Payments $0.00 3 Recorded Items OFFICIAL RECORD -1 Document #: 2015-0488570 Date: 9/16/2015 11:36AM Pages: 2 Total Fees Due: $0.00 OFFICIAL RECORD -2 Document #: 2015-0488571 Date: 9/16/2015 11:36AM Pages: 2 Total Fees Due: $0.00 OFFICIAL RECORD -3 Document #: 2015-0488572 Date: 9/16/2015 11:36AM Pages: 2 Total Fees Due: $0.00 Grand Total - All Documents: $0.00 Page 1 of 1