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HomeMy WebLinkAbout2015 CON Project Professionals - Project Support Services CIP - Amendment #2SECOND AMENDMENT TO AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND PROJECT PROFESSIONALS CORPORATION This Second Amendment to the Agreement is entered into this 6th day of October, 2015 by and between the City of National City, a municipal corporation ("CITY"), and Project Professionals Corporation (the "CONSULTANT"). RECITALS WHEREAS, The CITY and the CONSULTANT entered into an Agreement on April 15, 2014, ("the Agreement") through the adoption of City of National City Council Resolution No. 2014-49, wherein the CONSULTANT agreed to provide on -call project support services for National City's Capital Improvement Program (CIP), including, but not limited to, project management, engineering and contract management, construction management and inspections, plan reviews, constructability reviews, community outreach and communications, and support for public works contracts and/or disputes. WHEREAS, the original Agreement had a not -to -exceed amount of $1,500,000; and WHEREAS, the original Agreement is set to expire on April 14, 2016, with optional extensions when mutually agreed upon by the parties; and WHEREAS, on February 3, 2015, the City Council adopted Resolution No. 2015-13, approving the First Amendment to the Agreement increasing the not -to -exceed amount by $900,000, for a total Agreement amount of $2,400,000; and WHEREAS, to continue timely completion of Capital Improvement Projects, the parties desire to increase the not -to -exceed amount by $900,000, for a total Agreement amount of $3,300,000. AGREEMENT NOW, THEREFORE, the parties agree to amend the Agreement entered into on April 15, 2014 as follows: 1. Increase the not -to -exceed amount by $900,000, for a total Agreement amount of $3,300,000. 2. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated April 15, 2014, shall remain in full force and effect. <Signature page to follow> IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment on the date and year first above written. CITY OF NATIONAL CITY B on Morrison, Mayor APPROVED AS TO FORM: Claudia � citua Sia City Attorney PROJECT PROFESSIONALS CORPORATION By: By: B •;��j ade, President/CEO Leanne Wade, CFO AC., L' CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 7/10/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. HOLDER. THIS BY THE POLICIES AUTHORIZED IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the poiicy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Cavignac & Associates 450 B Street, Suite 1800 San Diego, CA 92101-8005 License No. 0A99520 NAME CTCertificate Department PHONE FAX (A/C No Ext): 619-234-6848 (, No):619-234-8601 A certificates@cavig nac.comSS: g nac.com INSURER(S) AFFORDING COVERAGE NAIL # INSURER A :_SENTINEL INS CO LTD INSURED Project Professionals Corporation 4499 Ruffin Road, Suite 250 San Diego, CA 92123 United States r_nvCDence ..,-.,�.�.,.. �_ ......__ iNsuRER B: HARTFORD INS CO OF THE MIDWEST 37478 INSURER C: TRAVELERS CAS & SURETY CO 19038 INSURERD: INSURER E : INSURER F : • --- -' — ___._ ricvi iviv NUMtitFi: 3Z3913 THIS INDICATED. CERTIFICATE E)4CLUSIONS INSR IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT VMTH RESPECT TO WHICH THIS MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR- TYPE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER M (MO/LDD//YICY YYY) (MOM/LDID/Yl YY ) LIMITS A GENERAL LIABILITY 72SBWAQ8024 3/26/2015 3/26/2016 EACH OCCURRENCE $ 2,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED PREMISES (Ea occurrence) $ 1,000,000 CLAIMS -MADE X OCCUR MED EXP (Any one person) $ 10, 000 X PERSONAL&ADVINJURY 2,000,000 $ GENERAL AGGREGATE $ 4,000,000 GEN'L AGGREGATE LIMIT APPLIES PRO' PER: PRODUCTS - COMP/OP AGG $ 4,000,000 POLICY JECT LOC Deductible $ 0 A AUTOMOBILE LIABILITY 72SBWAQ8024 3/26/2015 3/26/2016 COMBINED SINGLE LIMIT (Ea accident) $ 2,000,000 A ANY AUTO ALL OWNED SCHEDULED BODILY INJURY (Per person) $ A AUTOS AUTOS NON -OWNED X BODILY INJURY (Per accident) $ X HIRED AUTOS X AUTOS PROPERTY DAMAGE (Per accident) $ $ A X UMBRELLA LIAB X OCCUR 72SBWAQ8024 3/26/2015 3/26/2016 EACH OCCURRENCE $ 1,000,000 EXCESS LIAB CLAIMS -MADE 1,000,000 AGGREGATE $ DED X RETENT ON $ $10,000 $ B WORKERS COMPENSATION ANDEMPLOYERS'LIABILITY Y/N 72WEGPH2220 7/1/2015 7/1/2016 WC STATU- TORY LIMITS OTH- ER ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? N/A E.L. EACH ACCIDENT $ 1,000,000 (Mandatory in NH) If yes, describe under E.L. DISEASE - EA EMPLOYEE $ 1,000,000 D DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 C Professional Liability 106295039 5/10/2015 5/10/2016 Ea Claim & Aggreg $2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Additional Insured coverage applies to General and Automobile Liability for City of National City per policy form. Prof. Liab. - Claims made, defense costs included within limit. CCDTICl/'ATo unr men ELLATION City of National City Engineering Department 1243 National City Boulevard National City, CA 91950 United States SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Jeffrey W. Cavignac ACORD 25 (2010/05) © 1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD EXIGIS - CAVIGNAC & ASSOCIATES 323913 Panel 2 of 9 RESOLUTION 2015 — 145 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A SECOND AMENDMENT TO THE AGREEMENT WITH PROJECT PROFESSIONALS CORPORATION TO INCREASE THE NOT -TO -EXCEED AMOUNT BY $900,000 TO PROVIDE ON -CALL PROJECT SUPPORT SERVICES FOR NATIONAL CITY'S CAPITAL IMPROVEMENT PROGRAM (CIP), INCLUDING, BUT NOT LIMITED TO, PROJECT MANAGEMENT, ENGINEERING AND CONTRACT MANAGEMENT, CONSTRUCTION MANAGEMENT AND INSPECTIONS, PLAN REVIEWS, CONSTRUCTABILITY REVIEWS, COMMUNITY OUTREACH AND COMMUNICATIONS, AND SUPPORT FOR PUBLIC WORKS CONTRACTS AND/OR DISPUTES WHEREAS, on April 15, 2014, the City Council adopted Resolution No. 2014-49, entering into an Agreement with Project Professionals Corporation to provide on -call project support services for National City's Capital Improvement Program (CIP), including, but not limited to, project management, engineering and contract management, construction management and inspections, plan reviews, constructability reviews, community outreach and communications, and support for public works contracts and/or disputes; and WHEREAS, the Agreement was for a not -to -exceed amount of $1,500,000 and a term of two years, expiring on April 14, 2016, with the option of a one year extension; and WHEREAS, on February 3, 2015, City Council adopted Resolution No. 2015-13, authorizing the Mayor to execute a First Amendment to the Agreement to increase the not -to - exceed amount by $900,000, for a total not to exceed amount of $2,400,000; and WHEREAS, Project Professionals Corporation is currently performing construction management and inspection services for the following CIP projects: • National City Waterfront Adventure Center (formerly Aquatic Center) • Highland Avenue Safety Enhancements • "D" Avenue & 12th Street Roundabout • Police Department Electrical Upgrades • Police Department Property & Evidence Room Upgrades • Citywide Sewer System Upgrades; and WHEREAS, to complete these projects in a timely manner and provide support services for upcoming CIP projects, a Second Amendment to the Agreement is necessary to increase the not -to -exceed amount by $900,000, for a total not to exceed amount of $3,300,000. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute a Second Amendment to the Agreement with Project Professionals Corporation to increase the not to exceed amount by $900,000, for a total not to exceed amount of $3,300,000, to provide on -call project support services for National City's Capital Improvement Program (CIP), including, but not limited to, project management, engineering and contract management, construction management and inspections, plan reviews, constructability reviews, community outreach and communications, and support for public works contracts and/or dispute. [Signature Page to Follow] Resolution No. 2015 — 145 Page Two PASSED and ADOPTED this 6th day of October, 20 5. orrison, Mayor ATTEST: c ael R. Dalla it Clerk y PROVED AS TO FORM: C audia Gacitu. Silva City Attorne Passed and adopted by the Council of the City of National City, California, on October 6, 2015 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California City Clerk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2015-145 of the City of National City, California, passed and adopted by the Council of said City on October 6, 2015. City Clerk of the City of National City, California By: Deputy CITY OF NATIONAL CITY, CALIFORNIA c a o, o - 0 COUNCIL AGENDA STATEMENT MEETING DATE: October 6, 2015 AGENDA ITEM NO. 9 ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute a Second Amendment to the Agreement with Project Professionals Corporation to increase the not -to -exceed amount of the Agreement by $900,000 to provide on -call project support services for National City's Capital Improvement Program (CIP), including, but not limited to, project management, engineering and contract management, construction management and inspections, plan reviews, constructability reviews, community outreach and communications, and support for public works contracts and/or disputes (funded by various CIP projects) PREPARED BY: Stephen Manganiello PHONE: 619-336-4382 EXPLANATION: See attached DEPARTMENT: Engineering & Public Works APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: Finance MIS There is no financial impact at this time. Funds will be encumbered on an as -needed basis from previously approved CIP project appropriations. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt resolution executing a Second Amendment to the Agreement with Project Professionals Corporation BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Second Amendment to Agreement 3. Resolution Explanation: On April 15, 2014, per City Council Resolution No. 2014-49, the City of National City entered into an agreement with Project Professionals Corporation to provide on -call project support services for National City's Capital Improvement Program (CIP), including, but not limited to, project management, engineering and contract management, construction management and inspections, plan reviews, constructability reviews, community outreach and communications, and support for public works contracts and/or disputes. The Agreement was for a not -to -exceed amount of $1,500,000 and a term of two years, with the option to extend. On February 3, 2015, per City Council Resolution No. 2015-13, the City Council authorized the Mayor to execute a First Amendment to the Agreement to increase the not -to -exceed amount by $900,000, for a total Agreement amount of $2,400,000. Project Professionals Corporation is currently performing construction management and inspection services for the following CIP projects: • National City Waterfront Adventure Center (formerly Aquatic Center) • Highland Avenue Safety Enhancements • "D" Avenue & 12th Street Roundabout • Police Department Electrical Upgrades • Police Department Property & Evidence Room Upgrades • Citywide Sewer System Upgrades In order to complete these projects in a timely manner and to provide support services for upcoming CIP projects, staff is requesting a Second Amendment to the Agreement to increase the not -to -exceed amount by $900,000. -1- SECOND AMENDMENT TO AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND PROJECT PROFESSIONALS CORPORATION This Second Amendment to the Agreement is entered into this 6th day of October, 2015 by and between the City of National City, a municipal corporation ("CITY"), and Project Professionals Corporation (the "CONSULTANT"). RECITALS WHEREAS, The CITY and the CONSULTANT entered into an Agreement on April 15, 2014, ("the Agreement") through the adoption of City of National City Council Resolution No. 2014-49, wherein the CONSULTANT agreed to provide on -call project support services for National City's Capital Improvement Program (CIP), including, but not limited to, project management, engineering and contract management, construction management and inspections, plan reviews, constructability reviews, community outreach and communications, and support for public works contracts and/or disputes. WHEREAS, the original Agreement had a not -to -exceed amount of $1,500,000; and WHEREAS, the original Agreement is set to expire on April 14, 2016, with optional extensions when mutually agreed upon by the parties; and WHEREAS, on February 3, 2015, the City Council adopted Resolution No. 2015-13, approving the First Amendment to the Agreement increasing the not -to -exceed amount by $900,000, for a total Agreement amount of $2,400,000; and WHEREAS, to continue timely completion of Capital Improvement Projects, the parties desire to increase the not -to -exceed amount by $900,000, for a total Agreement amount of $3,300,000. AGREEMENT NOW, THEREFORE, the parties agree to amend the Agreement entered into on April 15, 2014 as follows: 1. Increase the not -to -exceed amount by $900,000, for a total Agreement amount of $3,300,000. 2. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated April 15, 2014, shall remain in full force and effect. <Signature page to follow> -2- IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment on the date and year first above written. CITY OF NATIONAL CITY PROJECT PROFESSIONALS CORPORATION By: By: Ron Morrison, Mayor Byron S. Wade, President/CEO APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney By: Leanne Wade, CFO -3- RESOLUTION 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A SECOND AMENDMENT TO THE AGREEMENT WITH PROJECT PROFESSIONALS CORPORATION TO INCREASE THE NOT -TO -EXCEED AMOUNT BY $900,000 TO PROVIDE ON -CALL PROJECT SUPPORT SERVICES FOR NATIONAL CITY'S CAPITAL IMPROVEMENT PROGRAM (CIP), INCLUDING, BUT NOT LIMITED TO, PROJECT MANAGEMENT, ENGINEERING AND CONTRACT MANAGEMENT, CONSTRUCTION MANAGEMENT AND INSPECTIONS, PLAN REVIEWS, CONSTRUCTABILITY REVIEWS, COMMUNITY OUTREACH AND COMMUNICATIONS, AND SUPPORT FOR PUBLIC WORKS CONTRACTS AND/OR DISPUTES WHEREAS, on April 15, 2014, the City Council adopted Resolution No. 2014-49, entering into an Agreement with Project Professionals Corporation to provide on -call project support services for National City's Capital Improvement Program (CIP), including, but not limited to, project management, engineering and contract management, construction management and inspections, plan reviews, constructability reviews, community outreach and communications, and support for public works contracts and/or disputes; and WHEREAS, the Agreement was for a not -to -exceed amount of $1,500,000 and a term of two years, expiring on April 14, 2016, with the option of a one year extension; and WHEREAS, on February 3, 2015, City Council adopted Resolution No. 2015-13, authorizing the Mayor to execute a First Amendment to the Agreement to increase the not -to - exceed amount by $900,000, for a total not to exceed amount of $2,400,000; and WHEREAS, Project Professionals Corporation is currently performing construction management and inspection services for the following CIP projects: • National City Waterfront Adventure Center (formerly Aquatic Center) • Highland Avenue Safety Enhancements • "D" Avenue & 12th Street Roundabout • Police Department Electrical Upgrades • Police Department Property & Evidence Room Upgrades • Citywide Sewer System Upgrades; and WHEREAS, to complete these projects in a timely manner and provide support services for upcoming CIP projects, a Second Amendment to the Agreement is necessary to increase the not -to -exceed amount by $900,000, for a total not to exceed amount of $3,300,000. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute a Second Amendment to the Agreement with Project Professionals Corporation to increase the not to exceed amount by $900,000, for a total not to exceed amount of $3,300,000, to provide on -call project support services for National City's Capital Improvement Program (CIP), including, but not limited to, project management, engineering and contract management, construction management and inspections, plan reviews, constructability reviews, community outreach and communications, and support for public works contracts and/or dispute. [Signature Page to Follow] Resolution No. 2015 — Page Two PASSED and ADOPTED this 6th day of October, 2015. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney .OPAL (`jlL • CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950 619-336-4228 phone / 619-336-4229 fax Michael R. Dalla, CMC - City Clerk PROJECT PROFESSIONALS Amendment #2 Project Support Services - CIP Tirza Gonzales (Engineering) Forwarded Copy of Amendment to Project Professionals