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HomeMy WebLinkAbout2016 CON Project Professionals - Project Support Services CIP - Amendment #3THIRD AMENDMENT TO AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND PROJECT PROFESSIONALS CORPORATION This Third Amendment to the Agreement is entered into this 15th day of March, 2016 by and between the City of National City, a municipal corporation ("CITY"), and Project Professionals Corporation (the "CONSULTANT"). RECITALS WHEREAS, The CITY and the CONSULTANT entered into an Agreement on April 15, 2014, ("the Agreement") through the adoption of City of National City Council Resolution No. 2014-49, wherein the CONSULTANT agreed to provide on -call project support services for National City's Capital Improvement Program (CIP), including, but not limited to, project management, engineering and contract management, construction management and inspections, plan reviews, constructability reviews, community outreach and communications, and support for public works contracts and/or disputes. WHEREAS, the original Agreement had a not -to -exceed amount of $1,500,000; and WHEREAS, the original Agreement is set to expire on April 14, 2016, with the option to extend for an additional period of up to one year, through April 14, 2017; and WHEREAS, on February 3, 2015, the City Council adopted Resolution No. 2015-13, approving the First Amendment to the Agreement increasing the not -to -exceed amount by $900,000, for a total Agreement amount of $2,400,000; and WHEREAS, on October 6, 2015, the City Council adopted Resolution No. 2015- 145, approving the Second Amendment to the Agreement increasing the not -to -exceed amount by $900,000, for a total Agreement amount of $3,300,000; and WHEREAS, to continue timely completion of Capital Improvement Projects, the parties desire to increase the not -to -exceed amount by $900,000, for a total Agreement amount of $4,200,000; and WHEREAS, the parties also desire to extend the expiration date of the Agreement one year to April 14, 2017. AGREEMENT NOW, THEREFORE, the parties agree to amend the Agreement entered into on April 15, 2014 as follows: 1. Increase the not -to -exceed amount by $900,000, for a total Agreement amount of $4,200,000. 2. Extend the expiration date of the Agreement one year to April 14, 2017. 3. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated April 15, 2014, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment on the date and year first above written. CITY OF NATIONAL CITY PROJECT PROFESSIONALS CORPORATION By 1 X/ By: orrison, Mayor By: PPROV AS TO FORM: ,theL, laudia eacitua City Attor ey ade, President/CEO Leanne Wade, CFO RESOLUTION NO. 2016 —35 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A THIRD AMENDMENT TO THE AGREEMENT WITH PROJECT PROFESSIONALS CORPORATION TO INCREASE THE NOT -TO -EXCEED AMOUNT OF THE AGREEMENT BY $900,000 AND EXTEND THE EXPIRATION DATE OF THE AGREEMENT ONE YEAR TO APRIL 14, 2017, TO PROVIDE ON -CALL PROJECT SUPPORT SERVICES FOR NATIONAL CITY'S CAPITAL IMPROVEMENT PROGRAM, INCLUDING, BUT NOT LIMITED TO, PROJECT MANAGEMENT, ENGINEERING AND CONTRACT MANAGEMENT, CONSTRUCTION MANAGEMENT AND INSPECTIONS, PLAN REVIEWS, CONSTRUCTABILITY REVIEWS, COMMUNITY OUTREACH AND COMMUNICATIONS, AND SUPPORT FOR PUBLIC WORKS CONTRACTS AND/OR DISPUTES WHEREAS, on April 15, 2014, the City Council adopted Resolution No. 2014-49, entering into an Agreement with Project Professionals Corporation to provide on -call project support services for National City's Capital Improvement Program (CIP), including, but not limited to, project management, engineering and contract management, construction management and inspections, plan reviews, constructability reviews, community outreach and communications, and support for public works contracts and/or disputes; and WHEREAS, the Agreement was for a not -to -exceed amount of $1,500,000 and a term of two years, expiring on April 14, 2016, with the option of a one year extension; and WHEREAS, on February 3, 2015, City Council adopted Resolution No. 2015-13, authorizing the Mayor to execute a First Amendment to the Agreement to increase the not -to - exceed amount by $900,000, for a total not to exceed amount of $2,400,000; and WHEREAS, on October 6, 2015, per City Council Resolution No. 2015-145, the City Council authorized the Mayor to execute a Second Amendment to the Agreement increasing the not -to -exceed amount by $900,000, for a total Agreement amount of $3,300,000; and WHEREAS, to continue timely completion of Capital Improvement Projects, staff is requesting a Third Amendment to the Agreement to increase the not -to -exceed amount by $900,000, for a total not to exceed amount of $4,200,000, and to extend the expiration date of the Agreement one year to April 14, 2017. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute a Third Amendment to the Agreement with Project Professionals Corporation to increase the not to exceed amount by $900,000, for a total not to exceed amount of $4,200,000, to provide on -call project support services for National City's Capital Improvement Program (CIP), including, but not limited to, project management, engineering and contract management, construction management and inspections, plan reviews, constructability reviews, community outreach and communications, and support for public works contracts and/or dispute. BE IT FURTHER RESOLVED by the City Council that the term of the Agreement is extended for one year expiring April 14, 2017. --- Signature Page to Follow--- Resolution No. 2016 — 35 Page Two PASSED and ADOPTED this 151h day of March, 2016. orrison, ayor AT TEST: . Michael R. Dalla, ity Clerk PPROVED AS TO FORM: audia Ga City Attorne Passed and adopted by the Council of the City of National City, California, on March 15, 2016 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California City Clerk of the City of 'Jational City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2016-35 of the City of National City, California, passed and adopted by the Council of said City on March 15, 2016. City Clerk of the City of National City, California By: Deputy CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT CaONO -6cl> "EETING DATE: March 15, 2016 AGENDA ITEM NO. 10 ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute a Third Amendment to the Agreement with Project Professionals Corporation to increase the not -to -exceed amount of the Agreement by $900,000 and extend the expiration date of the Agreement one year to April 14, 2017, to provide on -call project support services for National City's Capital Improvement Program (CIP), including, but not limited to, project management, engineering and contract management, construction management and inspections, plan reviews, constructability reviews, community outreach and communications, and support for public works contracts and/or disputes. PREPARED BY: Stephen Manganiello PHONE: 619-336-4382 EXPLANATION: See attached. FINANCIAL STATEMENT: ACCOUNT NO. DEPARTMENT: Engineering/Public Works APPROVED BY: APPROVED: Wit& Finance APPROVED: MIS Funds are appropriated in various CIP accounts for FY 2016. Staff anticipates seeking dedicated funding for this Agreement for FY 2017 through the FY 2017 annual budget process. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt resolution executing a Third Amendment to the Agreement with Project Professionals Corporation. BOARD / COMMISSION RECOMMENDATION: N/A TTACHMENTS: 1. Explanation 2. Third Amendment to Agreement 3. Resolution Explanation: On April 15, 2014, per City Council Resolution No. 2014-49, the City of National City entered into an Agreement with Project Professionals Corporation to provide on -call project support services for National City's Capital Improvement Program (CIP), including, but not limited to, project management, engineering and contract management, construction management and inspections, plan reviews, constructability reviews, community outreach and communications, and support for public works contracts and/or disputes. The Agreement is for a not -to -exceed amount of $1,500,000 and a term of two years, with the option to extend for an additional period of up to one year. On February 3, 2015, per City Council Resolution No. 2015-13, the City Council authorized the Mayor to execute a First Amendment to the Agreement to increase the not -to -exceed amount by $900,000, for a total Agreement amount of $2,400,000. On October 6, 2015, per City Council Resolution No. 2015-145, the City Council authorized the Mayor to execute a Second Amendment to the Agreement increasing the not -to -exceed amount by $900,000, for a total Agreement amount of $3,300,000. The City's current 5-Year CIP is projected to deliver over $90 million in major public improvements. In order to continue timely completion of Capital Improvement Projects, staff is requesting a Third Amendment to the Agreement to increase the not -to -exceed amount by $900,000 and extend the expiration date of the Agreement one year to April 14, 2017. Funds are appropriated in various CIP accounts for FY 2016. Staff anticipates seeking dedicated funding for this Agreement for FY 2017 through the FY 2017 annual budget process. THIRD AMENDMENT TO AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND PROJECT PROFESSIONALS CORPORATION This Third Amendment to the Agreement is entered into this 15th day of March, 2016 by and between the City of National City, a municipal corporation ("CITY"), and Project Professionals Corporation (the "CONSULTANT"). RECITALS WHEREAS, The CITY and the CONSULTANT entered into an Agreement on April 15, 2014, ("the Agreement") through the adoption of City of National City Council Resolution No. 2014-49, wherein the CONSULTANT agreed to provide on -call project support services for National City's Capital Improvement Program (CIP), including, but not limited to, project management, engineering and contract management, construction management and inspections, plan reviews, constructability reviews, community outreach and communications, and support for public works contracts and/or disputes. WHEREAS, the original Agreement had a not -to -exceed amount of $1,500,000; and WHEREAS, the original Agreement is set to expire on April 14, 2016, with the option to extend for an additional period of up to one year, through April 14, 2017; and WHEREAS, on February 3, 2015, the City Council adopted Resolution No. 2015-13, approving the First Amendment to the Agreement increasing the not -to -exceed amount by $900,000, for a total Agreement amount of $2,400,000; and WHEREAS, on October 6, 2015, the City Council adopted Resolution No. 2015- 145, approving the Second Amendment to the Agreement increasing the not -to -exceed amount by $900,000, for a total Agreement amount of $3,300,000; and WHEREAS, to continue timely completion of Capital Improvement Projects, the parties desire to increase the not -to -exceed amount by $900,000, for a total Agreement amount of $4,200,000; and WHEREAS, the parties also desire to extend the expiration date of the Agreement one year to April 14, 2017. AGREEMENT NOW, THEREFORE, the parties agree to amend the Agreement entered into on April 15, 2014 as follows: 1. Increase the not -to -exceed amount by $900,000, for a total Agreement amount of $4,200,000. 2. Extend the expiration date of the Agreement one year to April 14, 2017. -1- 3. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated April 15, 2014, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment on the date and year first above written. CITY OF NATIONAL CITY PROJECT PROFESSIONALS CORPORATION By: By: Ron Morrison, Mayor APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney By: ade, President/CEO Leanne Wade, CFO -2- RESOLUTION NO. 2016 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A THIRD AMENDMENT TO THE AGREEMENT WITH PROJECT PROFESSIONALS CORPORATION TO INCREASE THE NOT -TO -EXCEED AMOUNT OF THE AGREEMENT BY $900,000 AND EXTEND THE EXPIRATION DATE OF THE AGREEMENT ONE YEAR TO APRIL 14, 2017, TO PROVIDE ON -CALL PROJECT SUPPORT SERVICES FOR NATIONAL CITY'S CAPITAL IMPROVEMENT PROGRAM, INCLUDING, BUT NOT LIMITED TO, PROJECT MANAGEMENT, ENGINEERING AND CONTRACT MANAGEMENT, CONSTRUCTION MANAGEMENT AND INSPECTIONS, PLAN REVIEWS, CONSTRUCTABILITY REVIEWS, COMMUNITY OUTREACH AND COMMUNICATIONS, AND SUPPORT FOR PUBLIC WORKS CONTRACTS AND/OR DISPUTES WHEREAS, on April 15, 2014, the City Council adopted Resolution No. 2014-49, entering into an Agreement with Project Professionals Corporation to provide on -call project support services for National City's Capital Improvement Program (CIP), including, but not limited to, project management, engineering and contract management, construction management and inspections, plan reviews, constructability reviews, community outreach and communications, and support for public works contracts and/or disputes; and WHEREAS, the Agreement was for a not -to -exceed amount of $1,500,000 and a term of two years, expiring on April 14, 2016, with the option of a one year extension; and WHEREAS, on February 3, 2015, City Council adopted Resolution No. 2015-13, authorizing the Mayor to execute a First Amendment to the Agreement to increase the not -to - exceed amount by $900,000, for a total not to exceed amount of $2,400,000; and WHEREAS, on October 6, 2015, per City Council Resolution No. 2015-145, the City Council authorized the Mayor to execute a Second Amendment to the Agreement increasing the not -to -exceed amount by $900,000, for a total Agreement amount of $3,300,000; and WHEREAS, to continue timely completion of Capital Improvement Projects, staff is requesting a Third Amendment to the Agreement to increase the not -to -exceed amount by $900,000, for a total not to exceed amount of $4,200,000, and to extend the expiration date of the Agreement one year to April 14, 2017. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute a Third Amendment to the Agreement with Project Professionals Corporation to increase the not to exceed amount by $900,000, for a total not to exceed amount of $4,200,000, to provide on -call project support services for National City's Capital Improvement Program (CIP), including, but not limited to, project management, engineering and contract management, construction management and inspections, plan reviews, constructability reviews, community outreach and communications, and support for public works contracts and/or dispute. BE IT FURTHER RESOLVED by the City Council that the term of the Agreement is extended for one year expiring April 14, 2017. --- Signature Page to Follow--- Resolution No. 2016 — Page Two PASSED and ADOPTED this 15th day of March, 2016. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney \\\11 M "umq/p CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950 619-336-4228 phone / 619-336-4229 fax Michael R. Dalla, CMC - City Clerk PROJECT PROFESSIONALS Amendment #3 Project Support Services — Capital Improvement Program Tirza Gonzales (Engineering/Public Works) Forwarded Copy of Amendment to Project Professionals