HomeMy WebLinkAbout2014 CON City of Chula Vista - Animal Control - Amendment #4NOTE TO FILE
04-28-16
IN THE MATTER OF: Authorizing the Mayor to execute a Fourth
Amendment to the Agreement with the City of Chula Vista for the not to
exceed amount of $440,630 to provide general Animal Control, Shelter, and
related Administrative Services to the City of National City for one
additional one year term through Fiscal Year 2014-2015, an increase of
$103,191. Please note the following:
NO FULLY EXECUTED ORIGINAL AMENDMENT
WAS FILED WITH THE OFFICE OF THE CITY CLERK
ORIGINATING DEPARTMENT:
NTF
CDC _ Housing & Grants
City Attorney Human Resources
City Manager MIS
Community Svcs. _ Planning
Engineering X Police
Finance Public Works
Fire
FOURTH AMENDMENT TO AGREEMENT
BY AND BETWEEN
THE CITY OF NATIONAL CITY AND
THE CITY OF CHULA VISTA
TO PROVIDE GENERAL ANIMAL CARE SERVICES
TO THE CITY OF NATIONAL CITY
This Fourth Amendment to the Agreement is entered into this 1st day of July 2014, by and between
the City of Chula Vista, a chartered municipal corporation of the State of California, and the City of National
City, a municipal corporation of the State of California ("National City"). The City of Chula Vista and the
City of National City may be referred to collectively as "Parties."
RECITALS
A. The Parties entered into an Agreement on April 6, 2010 (the "Agreement"), wherein the City
of Chula Vista agreed to provide animal shelter and control services for the impounding,
adoption, redemption, and the care and disposition of dogs, cats, and other small animals for
the not to exceed amount of $377,730.00 for Fiscal Year 2010-2011.
B. The Agreement allows the Parties to extend the Agreement for up to four (4) additional one
(1) year terms.
C. The First Amendment to the Agreement extended the term from April 6, 2011 through
June 30, 2012, for the not -to -exceed amount of $317,733, and the Second Amendment to the
Agreement extended the term from July 1, 2012 through June 30, 2013, in the not to exceed
amount of $326,927. The Third Amendment to the Agreement extended the term from July
1, 2013 through June 30, 2014, in the not to exceed amount of $337,439.
D. The Parties now desire to amend the Agreement to extend the term of the Agreement for an
additional year, through Fiscal Year 2014-2015, beginning July 1, 2014 and ending June 30,
2015, for a total not -to -exceed amount of $440,630.
NOW, THEREFORE, the Parties agree that the Agreement entered into on the 6th day of April,
2010, shall be amended to extend the term through Fiscal Year 2014 - 2015, beginning July 1, 2014 and
ending June 30, 2015, for the total not -to -exceed amount of $440,630.
The parties further agree that with the foregoing exception, each and every term and provision of the
Agreement dated April 6, 2010, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year
first above written.
CITY OF IONAL CITY CITY OF CHULA VISTA
By: - By:
n Morrison, Mayor Cheryl Cox, Mayor
APPROVED AS TO FORM:
Glen Googins
City Attorney
{ram
CITY OF
CHULkVISTA
May 19, 2014
Office of the City Manager
Leslie Deese, City Manager
City of National City
1243 National City Boulevard
National City, CA 91950
Dear Ms. Deese:
'j l L-J 21 A
REC
: 1TY OF .,;
1i
,.j, ebb% &di
The City of Chula Vista and the City of National City entered into a contract for Animal Care
Services on April 16, 2010 for one year, with four additional one-year options to extend the
contract.
For calendar year 2013, the Chula Vista Animal Care Facility took in 6,792 animals. Of these,
1,429 (21.039%) were from the City of National City. The percentage for the City of National
City for the previous year was 17.230%.
The City of Chula Vista is proposing to extend this contract for one year to provide kenneling
services to the City of National City. The proposa► for these services for FY 14/15 is $440,630
or $36,719.13 monthly.
Please respond to the City of Chula Vista no later than May 30, 2014 indicating if the City of
National City accepts this proposal.
Sincerely,
Kelley Bacon
Deputy City Manager
Attachment: 1
276 Fourth Avenue, Chula Vista, CA 91910 ! www.chulavistaca.gov I (619) 691-5031 I fax (619) 409-5884
Plrect Costs FTE
Animal Adoption Counselor (6001) 1.00
Animal Care Supervisor (6001) 1.00
Animal Care Assistant (6001) 5.00
Sr Office Specialist 1.00
Animal Care Facility Administrator (6001) 1.00
Animal Control Officer (6001) 3.00
Animal Control Officer Supervisor (6001) 1.00
Office Specialist (6001)
Fisal Office Specialist (6001)
Registered Vet Tech (6001)
Sr Animal Care Assistant (6001)
Veterinarian (6001)
Hourly Wages (6005)
Total Salaries &.Wages.:'
Total Overtime _
Total Benefits
Other Professional Services (6301)
Cellular Phone Service (6506)
Printing and Binding (6531)
Postage (6533)
TraveUConf/Mtgs Out Co. (6541)
Membership/Dues (6542)
Transportation Reimb In Co. (6551)
Phone Service (6571)
Gas and Electric (6572)
Water (6574)
Repair & Maint of Equipment (6601)
Fleet Maint Charges (6641)
Office Supplies (6801)
Janitorial Supplies (6811)
Medical & Lab Supplies (6833)
Book, Publications, Maps (6846)
Animal & Adoption Supplies (6858)
Wearing Apparel (6881)
Food Products (6882)
Malls to Main-Bldgs & Grounds (6911)
Credit Card Trans Fee (7021)
Cash Shortage (7104)
Equipment > $10,000 (7401)
Total Supplies &_Services
TOTAL BUDGET
CWOH @ 22.1 % of Salaries and Wages
TOTAL CHARGEABLE COSTS
National City
2014 Budget Cost Applied
$ 50,916 $ 50,916
$ 56,462 $ 56,462
$ 206,263 $ 206,263
$ 46,082 $ 46,082
$ 124,081 $ 124,081
$ 153,699 $ 153,699
$ 56,112 $ 56,112
0.50 $ 20,946 $ 20,946
1.00 $ 43,987 $ 43,987
3.50 $ 174,494 $ 174,494
2.00 $ 98,196 $ 98,196
1,00 $ 128,473 $ 86,605
$ 170,292 $ 108,026
21.00 .$.14330,003,` $ 1225,869`
$ 752,933 _ $ :733,217±.
$ 198,425 $ 192,425
$ 2,800 $ 2,800
$ 6,000 $ 6,000
$ 1,600 $ 1,600
$ 750 $
$ 120 $
$ 500 $ 500
$ 7,000 $ 7,000
$ 31,946 $ 31,946
$ 2,100 $ 2,100
$ 2,314 $ 2,314
$ 36,430 $ 36,430
$ 12,000 $ 12,000
$ 14,500 $ 14,500
$ 202,864 $ 179,714
$ 813 $ 813
$ 27,350 $ 27,350
$ 5,572 $ 5,572
$ 44,000 $ 44,000
$ 5,517 $ 5,517
$ 4,500 $ 4,500
$ - $
$ 6,282 $ 6,282
$•I:613,383 -$ :583,363::
$ 2,748,444 $ 2,594,674
% Kennel
100%
% Control Total
100%
100%
100%
90%
100%
100%
100%
100%
100%
100%
100%
100%
100%
.`:.100% '.
100%
100%
100%
100%
0%
0%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
0%
0%
0%
100%
0%
100%
0%
0%
90%
90%
10%
0%
100%
0%
100%
100%
0%
90%
10%
100%
0%
100%
0%
100%
0%
90%
10%
f77%
:23%
77%
23%
100%
0%
0%
100%
80%
20%
80%
20%
100%
0%
100%
0%
100%
0%
100%
0%
100%
0%
100%
90%
10%
100%
0%
100%
0%
50%
50%
100%
0%
50%
50%
100%
0%
100%
0%
100%
0%
SUMMARY
Kennel @ 21.039% (proportioned based on percentage of animals taken in)
Less: Revenue Offset
Total Annual Contract Cost
91%
9%
Kennel
$50,916
$56,462
$206,263
$0
$111,673
$0
$0a
$20,946
$39,588
$174,494
$98,196
$86,605
$97,223
942,3ti7 d"
213:.
563,646
$192,425
$0
$4,800
$1,280
$0
$0
$500
$7,000
$31,946
$2,100
$2,314
$0
$10,800
$14,500
$179,714
$407
$27,350
$2,786
$44,000
$5,517
$4,500
$0
$0
100%: $ 531,939 j.
$ 2,043,166
$ 208,263 +/
_ 2,241,429.
$473,688
$33,059
$440,630
FY2015 Monthly Base Rate for National City:
$36,719.13
Note: $153, 000 was removed in FY15 due to reimbursment for County Spay & Neuter Clinics.
as it is reimbursed by the County for spay and neuter clinics and Spay Shuttle services.
National City
Kennel and Control Cost Breakdown
Direct Costs
Animal Adoption Counselor (6001)
Animal Care Supervisor (6001)
Animal Care Assistant (6001)
Sr Office Specialist
Animal Care Facility Administrator (6001
Animal Control Officer (6001)
Animal Control Officer Supervisor (6001:
Office Specialist (6001)
Fisal Office Specialist (6001)
Registered Vet Tech (6001)
Sr Animal Care Assistant (6001)
Veterinarian (6001)
Hourly Wages.L6005)_..
Total,Salaries &Wages
Total Ovorttme
Total Benefits
Other Professional Services (6301)
Cellular Phone Service (6506)
Printing and Binding (6531)
Postage (6533)
Travel/Conf/Mtgs Out Co. (6541)
Membership/Dues (6542)
Transportation Reimb In Co. (6551)
Phone Service (6571)
Gas and Electric (6572)
Water (6574)
Repair & Maint of Equipment (6601)
Fleet Maint Charges (6641)
Office Supplies (6801)
Janitorial Supplies (6811)
Medical & Lab Supplies (6833)
Book, Publications, Maps (6846)
Animal & Adoption Supplies (6858)
Wearing Apparel (6881)
Food Products (6882)
Malls to Main-Bldgs & Grounds (8911)
Credit Card Trans Fee (7021)
Cash Shortage (7104)
Equipment > $10,000 (7401)
Total Supplies & Services
TOTAL BUDGET
CWOH @ 22.1 % of Salaries and Wages
TOTAL CHARGEABLE COSTS
FTE 2014 Budget County Cost Applied
1.00 $ 50,916 $ 50,916
1.00 $ 56,462 S 56,462
5.00 $ 206,263 $ 206,263
1.00 $ 46,082 S 46,082
1.00 $ 124,081 $ 124,081
3.00 $ 153,699 $ 153,699
1.00 $ 56,112 $ 56,112
0.50 $ 20,946 $ 20,946
1.00 $ 43,987 $ 43,987
3.50 $ 174,494 $ 174,494
2.00 $ 98,196 S 98,196
1.00 S 128,473 S 41,868 $ 86,605
170,292 $ 62,266 $ 108,026
1,330,003 , $ 104,134 $„;1;225,869;
752 933 _. $• _ 19,716 _ $; __73$,217.
198,425 S 6,000 $ 192,425
2,800
6,000
1,600
750
120
500
7,000
31,948
2,100
2,314
36,430
12,000
14,500
202,864
813
27,350
5,572
44,000
5,517
4,500
6,282
$ ..613,383
$ 2,748,444
$ 23,150
2,800
6,000
1,600
500
7,000
31,946
2,100
2,314
36,430
12,000
14,500
179,714
813
27,350
5,572
44,000
5,517
4,500
S 6,282
$ :29,160. $-`683,363
$ 153,000 $ 2,594,574
Note: $153,000 was removed in FY15 due to reimbursment for County Spay & Neuter Clinics.
as it is reimbursed by the County for spay and neuter clinics and Spay Shuttle services.
Ks C Costs Detail
Kennel
% Control
100%
0%
100%
0%
100%
0%
0%
90%
90%
10%
0%
100%
0%
100%
100%
0%
90%
10%
100%
0%
100%
0%
100%
0%
90%
10%
77%
,23%
23%
100%
0%
0%
100%
80%
20%
80%
20%
100%
0%
100%
0%
100%
0%
100%
0%
100%
0%
100%
90%
10%
100%
0%
100%
0%
50%
50%
100%
0%
50%
50%
100%
0%
100%
0%
100%
0°/u
9%
Total Kennel Control
100% $50,916 $0
100% $56,462 $0
100% $206,263 $0
900/0 S0 $46,082
100% $111,673 $12,408
100% $0 $153,699
100% S0 $56,112
100% $20,946 $0
100% $39,588 $4,399
100% $174,494 $0
100% $98,196 $0
100% $86,605 $0
100% $97,223 $10,803
100% $ 942,367 $ 283 602:
_100% $ .- 6r21.3 $ :46,913.'
•100% .5. G63 648 $ .)169,569:
100% $192,425 $0
100% SO $2,800.
100% $4,800 $1,200
100% $1,280 $320
0% SO $0
0% $0 $0
100% $500 $0
100% $7,000 $0
100% $31,946 $0
100% $2,100 $0
100% $2,314 $0
100% $0 $36,430
100% S10,800 $1,200
10D% $14,500 $0
100% $179,714 $0
100% $407 $407
100% .$27,350 $0
100% $2,786 $2,786
100% $44.000 $0
100% $5,517 S0
100% $4,500 $0
0% SO S0
0% $0 S6,282
100% •$--=531,938 $ - :51,425 `:
$ 2,043,166 $ 551,408
$ 208,263 $ 82,654
2,251,429 "'. $ 614,062 _
ANIMAL SHELTER FY2015 KENNEL COSTS
City
Chula Vista/Other
National City
Imperial Beach
Lemon Grove
Total
Animals Taken In
4,503
1,429
482
378
6,792
% of Total
66.299%
21.039%
7.097%
5.565%
100.00%
ANIMAL SHELTER FY2015CONTROL COSTS
City
Chula Vista/Other
National City
Imperial Beach
Lemon Grove
Total
Control Cost
$ 614,062
$ 514,062
$ 614,062
$ 614,062
# of FTEs
3.500
0.000
0.800
0.800
5.100
Summary of Cost
Agency Share
Kennel Cost of Kennel Cost
$ 2,251,429 $ 1,492,666
$ 2,251,429 $ 473,688
$ 2,251,429 $ 159,775
$ 2,251,429 $ 125,300
$ 2,251,429
Agency Share
of Control Cost
449,010
TOTAL ANIMAL SHELTER,FY2015 COSTS
City Kennel Control
Chula Vista/Other $ 1,388,492 $ 449,010
National City $ 440,630 $
Imperial Beach $ 148,624 $ 82,526
Lemon Grove $ 116,556 $ 82,526
Total $ 2,094,301 $ 614,062
82,526 2
82,526 3
614,062
Annual Total
$ 1,837,502
$ 440,630
$ 231,150
$ 199,082
$ 2.708,363
I Based on calendar year 2013 ratio
2 Salary, citywide overhead, benefits, supplies/services for 1.0 FTE
3 Salary, citywide overhead, benefits, supplies/services for 0.8 FTE
K & C Costs Summary
Monthly Total
153,125
36,719
19,263
16,590
225.697
Revenue Offset
$ 157,128
$ 157,128
$ 157,128
$ 157,128
Agency Share of
% of Total' Revenue Offset
66.299% $
21.039% $
7-097% $
5.565% $
100.00% $
104,174
33,059
11,151
8,745
157,128
Net Kennel Cost
$ 1,388,492
$ 440,630
$ 148,624
$ 116,556
$ 2,094,301
RESOLUTION NO. 2014 — 77
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE A FOURTH AMENDMENT
TO THE AGREEMENT WITH THE CITY OF CHULA VISTA FOR THE NOT
TO EXCEED AMOUNT OF $440,630 TO PROVIDE GENERAL ANIMAL
CONTROL, SHELTER, AND RELATED ADMINISTRATIVE SERVICES
TO THE CITY OF NATIONAL CITY FOR ONE ADDITIONAL ONE YEAR
TERM THROUGH FISCAL YEAR 2014-2015, AN INCREASE OF $103,191
WHEREAS, on April 6, 2010, the City Council adopted Resolution No. 2010-54,
entering into an agreement with the City of Chula Vista ("Chula Vista") whereby Chula Vista will
provide animal shelter and control services for the impounding, adoption, redemption, and care
and disposition of dogs, cats, and other small animals for the not to exceed amount of $377,730
for fiscal year 2009/2010, with options to extend for four (4) additional one (1) year terms; and
WHEREAS, on April 19, 2011, the City Council adopted Resolution No. 2011-89,
approving the First Amendment to the Agreement to extend the term of the Agreement to June
30, 2012, for the total not to exceed amount of $317,733; and
WHEREAS, on July 3, 2012, the City Council adopted Resolution No. 2012-141,
approving the Second Amendment to the Agreement to extend the Agreement from July 1, 2012
through June 30, 2013, for the total not to exceed amount of $326,927; and
WHEREAS, on June 4, 2013, the City Council adopted Resolution No. 2013-78,
approving the Third Amendment to the Agreement to extend the Agreement from July 1, 2013
through June 30, 2014, for the total not to exceed amount of $337,439; and
WHEREAS, the City of National City and the City of Chula Vista desire to enter
into a Fourth Amendment to the Agreement to extend the services provided by the City of
Chula Vista through Fiscal Year 2014-2015, beginning July 1, 2014 and ending June 30, 2015,
for the total not to exceed amount of $440,630, an increase of $103,191.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute the Fourth Amendment to the Agreement
with the City of Chula Vista for general animal control, shelter, and related administrative
services for National City for one additional one-year term through fiscal year 2014-2015 for a
total not to exceed Agreement amount of $440,630, an increase of $103,191. Said Fourth
Amendment to the Agreement is on file in the office of the City Clerk.
PASSED and ADOPTED this 17th day of June, 201
ATTEST:
Michael R. Dalla, ty Clerk
on Morrison, Mayor
Passed and adopted by the Council of the City of National City, California, on June 17,
2014 by the following vote, to -wit:
Ayes: Councilmembers Cano, Morrison, Natividad, Rios, Sotelo-Solis.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY:
RON MORRISON
Mayor of the City of National City, California
City Clerk of the City of Plational City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2014-77 of the City of National City, California, passed and adopted
by the Council of said City on June 17, 2014.
City Clerk of the City of National City, California
By:
Deputy
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
CQ010- \5
MEETING DATE: June 17, 2014
AGENDA ITEM NO.11.2
ITEM TITLE:
Resolution of the City Council of the City of National City authorizing the Mayor to execute a Fourth
Amendment to the Agreement with the City of Chula Vista for a total not to exceed amount of
$440,630 to provide general animal control, shelter, and related administrative services to the
residents of National City for an additional one (1) year term through Fiscal Year 2014-2015, an
increase of $103,191.
PREPARED BY: Manuel Rodriguez, Chief of Police DEPARTMENT: Police
PHONE: 336-4511
EXPLANATION:
APPROVED BY:
On April 6, 2010, the City Council adopted Resolution No. 2010-54, approving an Agreement with the
City of Chula Vista to provide general animal control, shelter and related administrative services for the
City of National City. The Agreement included an option to extend the Agreement for four (4) additional
one-year terms. This resolution is for the Fourth Amendment to the Agreement to extend the services
provided by the City of Chula Vista through Fiscal Year 2014 — 2015.
National City increased the number of animal intakes over 4% in 2013/2014. This has resulted in an
increase of $103,191. This amount has been budgeted in the 2014/2015 budget.
FINANCIAL STATEMENT: APPROVED:
ACCOUNT NO. 001-411-000-261-0000 APPROVED:
The cost of this agreement not to exceed $440,630
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
MIS
STAFF RECOMMENDATION:
Adopt Resolution
BOARD / COMMISSION RECOMMENDATION:
\TTACHMENTS:
Letter From Chula Vista
Fourth Amendment to the Agreement
•\C//
CITY OF
CHULA VISTA
Office of the City Manager
RFC
ITYOFt° ,.
May 19, 2014
Leslie Deese, City Manager
City of National City
1243 National City Boulevard
National City, CA 91950
Dear Ms. Deese:
-.L ci
The City of Chula Vista and the City of National City entered into a contract for Animal Care
Services on April 16, 2010 for one year, with four additional one-year options to extend the
contract.
For calendar year 2013, the Chula Vista Animal Care Facility took in 6,792 animals. Of these,
1,429 (21.039%) were from the City of National City. The percentage for the City of National
City for the previous year was 17.230%.
The City of Chula Vista is proposing to extend this contract for one year to provide kenneling
services to the City of National City. The proposal for these services for FY 14/15 is $440,630
or $36,719.13 monthly.
Please respond to the City of Chula Vista no later than May 30, 2014 indicating if the City of
National City accepts this proposal.
Sincerely,
Kelley Bacon
Deputy City Manager
Attachment: 1
276 Fourth Avenue, Chula Vista, CA 91910 I www.chulavistaca.gov I (619) 691-5031 I fax (619) 409-5884
Direct Costs.
Animal Adoption Counselor (6001)
Animal Care Supervisor (6001)
Animal Care Assistant (6001)
Sr Office Specialist
Animal Care Facility Administrator (6001)
Animal Control Officer (6001)
Animal Control Officer Supervisor (6001)
Office Specialist (6001)
Fisal Office Specialist (6001)
Registered Vet Tech (6001)
Sr Animal Care Assistant (6001)
Veterinarian (6001)
Hourly Wages (6005)
Total Salaries & Wages
Total Overtime
Total Benefits _ _
Other Professional Services (6301)
Cellular Phone Service (6506)
Printing and Binding (6531)
Postage (6533)
TravellConf/Mtgs Out Co. (6541)
Membership/Dues (6542)
Transportation Reimb In Co. (6551)
Phone Service (6571)
Gas and Electric (6572)
Water (6574)
Repair & Maint of Equipment (6601)
Fleet Maint Charges (6641)
Office Supplies (6801)
Janitorial Supplies (6811)
Medical & Lab Supplies (6833)
Book, Publications, Maps (6846)
Animal & Adoption Supplies (6858)
Wearing Apparel (6881)
Food Products (6882)
Matis to Main-Bldgs & Grounds (6911)
Credit Card Trans Fee (7021)
Cash Shortage (7104)
Equipment > $10,000 (7401)
Total Supplies & Services _
TOTAL BUDGET
CWOH @ 22.1% of Salaries and Wages
TOTAL CHARGEABLE COSTS
National City
FTE 2014 Budget Cost Applied
1.00 $ 50,916 $ 50,916
1.00 $ 56,462 $ 56,462
5.00 $ 206,263 $ 206,263
1.00 $ 46,082 $ 46,082
1.00 $ 124,081 $ 124,081
3.00 $ 153,699 $ 153,699
1.00 $ 56,112 $ 56,112
0.50 $ 20,946 $ 20,946
1.00 $ 43,987 $ 43,987
3.50 $ 174,494 $ 174,494
2.00 $ 98,196 $ 98,196
1.00 $ 128,473 $ 86,605
$ 170,292 $ 108,026
21.00 $ 1,330,003 $ 1,225,869
$ 52125' $ 52,125_
$.: 752,933% $ .733,217'.
$ 198,425 $ 192,425
$ 2,800 $ 2,800
$ 6,000 $ 6,000
$ 1,600 $ 1,600
$ 750 $
$ 120 $ -
$ 500 $ 500
$ 7,000 $ 7,000
$ 31,946 $ 31,946
$ 2,100 $ 2,100
$ 2,314 $ 2,314
$ 36,430 $ 36,430
$ 12,000 $ 12,000
$ 14,500 $ 14,500
$ 202,864 $ 179,714
$ 813 $ 813
$ 27,350 $ 27,350
$ 5,572 $ 5,572
$ 44,000 $ 44,000
$ 5,517 $ 5,517
$ 4,500 $ 4,500
$•$
$ 6,282 $ 6,282
$ " 613,383 =$ '583,3.63;
$ 2,748,444 $ 2,594,574
SUMMARY
Kennel @ 21.039% (proportioned based on percentage of animals taken in)
Less: Revenue Offset
Total Annual Contract Cost
% Kennel
% Control
100%
0%
100%
0%
100%
0%
0%
90%
90%
10%
0%
100%
0%
100%
100%
0%
90%
10%
100%
0%
100%
0%
100%
0%
90%
10%
77%
23%
.10%
77%0
23%
100%
0%
0%
100%
80%
20%
80%
20%
100%
0%
100%
0%
100%
0%
100%
0%
100%
0%
100%
90%
10%
100%
0%
100%
0%
50%
50%
100%
0%
50%
50%
100%
0%
100%
0%
100%
0%
91%
9%
Total Kennel
100% $50,916
100% $56,462
100% $206,263
90% $0
100% $111,673
100% $0
100% $0 c,
100% $20,946
100% $39,588
100% $174,494
100% $98,196
100% $86,605
100% $97,223
100% .$ 942,367 71"
100% $ 5,213;:!
400%$ 563,648
100% $192,425
100%
'I00%
100%
0%
0%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
0%
0%
1100% $
$
$0
$4,800
$1,280
$0
$0
$500
$7,000
$31,946
$2,100
$2,314
$0
$10,800
$14,500
$179,714
$407
$27,350
$2,786
$44,000
$5,517
$4,500
$0
$0
531,939
2,043,166 ,
$ 208,263
$.''_ 2,251,429.:
$473,688
$33,059
$440,630
IFY2015 Monthly Base Rate for National City:
$36,719.13
Note: $153,000 was removed in FY15 due to reimbursment for County Spay & Neuter Clinics.
as it is reimbursed by the County for spay and neuter clinics and Spay Shuttle services.
National City
Direct Costs .
Animal Adoption Counselor (6001)
Animal Care Supervisor (6001)
Animal Care Assistant (6001)
Sr Office Specialist
Animal Care Facility Administrator (600
Animal Control Officer (6001)
Animal Control Officer Supervisor (6001
Office Specialist (6001)
Fisal Office Specialist (6001)
Registered Vet Tech (6001)
Sr Animal Care Assistant (6001)
Veterinarian (6001)
Houry_Wages (6005)
Total Salaries '& Wages
Total Qvgrtime __
Total Benefits _
Other Professional Services (6301)
Cellular Phone Service (6506)
Printing and Binding (6531)
Postage (6533)
Travel/Conf//Mtgs Out Co. (6541)
Membership/Dues (6542)
Transportation Reimb In Co. (6551)
Phone Service (6571)
Gas and Electric (6572)
Water (6574)
Repair & Main( of Equipment (6601)
Fleet Main( Charges (6641)
Office Supplies (6801)
Janitorial Supplies (6811)
Medical & Lab Supplies (6833)
Book, Publications, Maps (6846)
Animal & Adoption Supplies (6858)
Wearing Apparel (6881)
Food Products (6882)
Malls to Main-Bldgs & Grounds (6911)
Credit Card Trans Fee (7021)
Cash Shortage (7104)
Equipment > $10,000 (7401)
Total Supplies &Services
TOTAL BUDGET
CWOH @ 22.1% of Salaries and Wages
TOTAL CHARGEABLE COSTS
Kennel and Control Cost Breakdown
FTE 2014 Budget
1.00 $ 50,916
1.00 $ 56,462
5.00 $ 206,263
1.00 $
1 1.00 $
3.00 $
1.00 $
0.50 $
1.00 $
3.50 $
2.00 $
1.00 $
21.00 $
$:(
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
46,082
124,081
153,699
56,112
20,946
43,987
174,494
County Cost Applied
$ 50,916
$ 56,462
$ 206,263
S 46,082
$ 124,081
$ 153,699
S 56,112
$ 20,946
$ 43,987
$ 174,494
500
7,000
31,946
2,100
2,314
36,430
12,000
14,500
179,714
813
27,350
5,572
44,000
5,517
4,500
$ 6,282
$ ``'29,150 "'$ '`583,363
$ 2,748,444 $ 153,000 $ 2,594,574
98,196 S 98,196
128,473 $ 41,868 $ 86,605
170,292 $ 62,266 $ 108,026
1,330,003 $ 104,134 ;. $ ,.1,225,869
52,125 $ -'- g _ 52,125
752,933 3 . 19,716 -$ 733,217
198,425 $ 6,000 $ 192,425
2,800 S 2,800
6,000 $ 6,000
1,600 $ 1,600
750 $
120 $
500 S
7,000 $
31,946 $
2,100 $
2,314 $
36,430 $
12,000 $
14,500 $
202,864 $ 23,150 $
813 $
27,350 $
5,572 $
44,000 $
5,517 $
4,500 $
6,282
613,383
Note: $153,000 was removed in FY15 due to reimbursment for County Spay & Neuter Clinics.
as it is reimbursed by the County for spay and neuter clinics and Spay Shuttle services.
K & C Costs Detail
Kennel
Control Total
100%
100%
100%
90%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
0%
100%
0%
100%
0%
0%
90%
90%
10%
0%
100%
0%
100%
100%
0%
90%
10%
100%
0%
100%
0%
100%
0%
90%
10%
77%
-23%
10%
90%
77%
`723%
100%
0%
0%
100%
80%
20%
80%
20%
100%
0%
100%
0%
100%
0%
100%
0%
100%
0%
100%
90%
10%
100%
0%
100%
50%
50%
100%
0%
50%
50%
100%
0%
100%
0%
100%
0%
91%
9%
Kennel Control
$50,916 $0
$56,462 $0
$206,263 S0
$0 $46,082
$111,673 $12,408
SO $153,699
So $56,112
$20,946 $0
$39,568 $4,399
5174,494 $0
S98,196 $0
$86,605 $0
$97,223 $10,803
100%. $ , 942,367 :.5 283,502
100% $ ':' 6,213 =.' $ 46,613
100 5 '563,648 }$ : 169,569
100% $192,425 $0
100% $0 $2,800,
100%
100%
0%
0%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
0%
0%
100% •$
S 2,043,166 $
$4,800 $1,200
$1,280 $320
SO $0
$0 $0
$500 $0
$7,000 $0
$31,946 $0
$2,100 $0
$2,314 $0
S0 536,430
$10,800 $1,200
$14,500 $0
$179,714 $0
$407 $407
$27,350 $0
$2,786 $2,786
$44,000 $0
$5,517 $0
$4,500 $0
$0 $0
SO $6,282
531,939 : $ 51,425
551,408
S 208,263 $ 62,654
$:: ` 2,251,429 $ 614,062
ANIMAL SHELTER FY2015 'KENNEL ;COSTS
City
Chula Vista/Other
National City
Imperial Beach
Lemon Grove
Total
Animals Taken In
4,503
1,429
482
378
6,792
Summary of Cost
% of Total' Kennel Cost
66.299% $ 2,251,429
21.039% $ 2,251,429
7.097% $ 2,251,429
5.565% $ 2,251,429
100.00%
ANIMAL,SHELTER FY201S'CONTROL COSTS
City
Chula Vista/Other
National City
Imperial Beach
Lemon Grove
Total
Agency Share
Control Cost # of FTEs of Control Cost
$ 614,062 3.500 $ 449,010
$ 614,062 0.000 $ -
$ 614,062 0.800 $ 82,526 2
$ 614,062 0.800 $ 82,526 3
5.100 $ 614,062
TOTAL ANIMAL SHELTER>FY2015 COSTS
City Kennel . ..... .... nt
Co.. 1.
ntrol
Chula Vista/Other
National City
Imperial Beach
Lemon Grove
Total
$ 1,388,492
$ 440,630
$ 148,624
$ 116,556
$ 2,094.301
449,010
82,526
82,526
614,062
Annual Total
$ 1,837,502
$ 440,630
$ 231,150
$ 199,082
$ 2,708,363
Agency Share
of Kennel Cost
$ 1,492,666
$ 473,688
$ 159,775
$ 125,300
$ 2,251,429
Monthly Total
$ 153,125
36; 719
19.263
$ 16,590
$ 225,697
1 Based on calendar year 2013 ratio
2 Salary, citywide overhead, benefits, supplies/services for 1.0 FTE
Salary, citywide overhead, benefits, supplies/services for 0.8 FTE
K & C Costs Summary
Revenue Offset
$ 157,128
$ 157,128
$ 157,128
$ 157,128
Agency Share of
% of Total I Revenue Offset
66.299% $ 104,174
21.039% $ 33,059
7.097% $ 11,151
5.565% $ 8,745
100.00% $ 157,128
Net Kennel Cost
$ 1,388,492
$ 440,630
$ 148,624
$ 116,556
$ 2,094,301
FOURTH AMENDMENT TO AGREEMENT
BY AND BETWEEN
THE CITY OF NATIONAL CITY AND
THE CITY OF CHULA VISTA
TO PROVIDE GENERAL ANIMAL CARE SERVICES
TO THE CITY OF NATIONAL CITY
This Fourth Amendment to the Agreement is entered into this 1st day of July 2014, by and between
the City of Chula Vista, a chartered municipal corporation of the State of California, and the City of National
City, a municipal corporation of the State of California ("National City"). The City of Chula Vista and the
City of National City may be referred to collectively as "Parties."
RECITALS
A. The Parties entered into an Agreement on April 6, 2010 (the "Agreement"), wherein the City
of Chula Vista agreed to provide animal shelter and control services for the impounding,
adoption, redemption, and the care and disposition of dogs, cats, and other small animals for
the not to exceed amount of $377,730.00 for Fiscal Year 2010-2011.
B. The Agreement allows the Parties to extend the Agreement for up to four (4) additional one
(1) year terms.
C. The First Amendment to the Agreement extended the term from April 6, 2011 through
June 30, 2012, for the not -to -exceed amount of $317,733, and the Second Amendment to the
Agreement extended the term from July 1, 2012 through June 30, 2013, in the not to exceed
amount of $326,927. The Third Amendment to the Agreement extended the term from July
1, 2013 through June 30, 2014, in the not to exceed amount of $337,439.
D. The Parties now desire to amend the Agreement to extend the term of the Agreement for an
additional year, through Fiscal Year 2014-2015, beginning July 1, 2014 and ending June 30,
2015, for a total not -to -exceed amount of $440,630.
NOW, THEREFORE, the Parties agree that the Agreement entered into on the 6th day of April,
2010, shall be amended to extend the term through Fiscal Year 2014 - 2015, beginning July 1, 2014 and
ending June 30, 2015, for the total not -to -exceed amount of $440,630.
The parties further agree that with the foregoing exception, each and every term and provision of the
Agreement dated April 6, 2010, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year
first above written.
CITY OF NATIONAL CITY CITY OF CHULA VISTA
By: By:
Ron Morrison, Mayor Cheryl Cox, Mayor
APPROVED AS TO FORM: APPROVED AS TO FORM:
Claudia G. Silva
City Attorney
Glen Googins
City Attorney
RESOLUTION NO. 2014 —
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE A FOURTH AMENDMENT
TO THE AGREEMENT WITH THE CITY OF CHULA VISTA FOR THE NOT
TO EXCEED AMOUNT OF $440,630 TO PROVIDE GENERAL ANIMAL
CONTROL, SHELTER, AND RELATED ADMINISTRATIVE SERVICES
TO THE CITY OF NATIONAL CITY FOR ONE ADDITIONAL ONE YEAR
TERM THROUGH FISCAL YEAR 2014-2015, AN INCREASE OF $103,191
WHEREAS, on April 6, 2010, the City Council adopted Resolution No. 2010-54,
entering into an agreement with the City of Chula Vista ("Chula Vista") whereby Chula Vista will
provide animal shelter and control services for the impounding, adoption, redemption, and care
and disposition of dogs, cats, and other small animals for the not to exceed amount of $377,730
for fiscal year 2009/2010, with options to extend for four (4) additional one (1) year terms; and
WHEREAS, on April 19, 2011, the City Council adopted Resolution No. 2011-89,
approving the First Amendment to the Agreement to extend the term of the Agreement to June
30, 2012, for the total not to exceed amount of $317,733; and
WHEREAS, on July 3, 2012, the City Council adopted Resolution No. 2012-141,
approving the Second Amendment to the Agreement to extend the Agreement from July 1, 2012
through June 30, 2013, for the total not to exceed amount of $326,927; and
WHEREAS, on June 4, 2013, the City Council adopted Resolution No. 2013-78,
approving the Third Amendment to the Agreement to extend the Agreement from July 1, 2013
through June 30, 2014, for the total not to exceed amount of $337,439; and
WHEREAS, the City of National City and the City of Chula Vista desire to enter
into a Fourth Amendment to the Agreement to extend the services provided by the City of
Chula Vista through Fiscal Year 2014-2015, beginning July 1, 2014 and ending June 30, 2015,
for the total not to exceed amount of $440,630, an increase of $103,191.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute the Fourth Amendment to the Agreement
with the City of Chula Vista for general animal control, shelter, and related administrative
services for National City for one additional one-year term through fiscal year 2014-2015 for a
total not to exceed Agreement amount of $440,630, an increase of $103,191. Said Fourth
Amendment to the Agreement is on file in the office of the City Clerk.
PASSED and ADOPTED this 17th day of June, 2014.
Ron Morrison, Mayor
ATTEST: APPROVED AS TO FORM:
Michael R. Dalla, City Clerk Claudia Gacitua Silva
City Attorney
OFFICE OF THE CITY CLERK
1243 National City Blvd.
National City, California 91950
619-336-4228 phone / 619-336-4229 fax
Michael R. Dalla, CMC - City Clerk
July 7, 2014
Ms. Kelley Bacon
Deputy City Manager
City of Chula Vista
Office of the City Manager
276 Fourth Avenue
Chula Vista, CA 91910
Dear Ms. Bacon,
On June 17th, 2014, Resolution No. 2014-77 was passed and adopted by the City Council
of the City of National City, authorizing execution of Amendment #4 to an Agreement
with the City of Chula Vista.
We are forwarding a certified copy of the above Resolution and two partially executed
original Amendments. Please return a fully executed original Amendment to us for
our files.
Michael R. Dalla, CMC
City Clerk
Enclosures
���dVA\Nb�i�d ,urUllll�,
City of National City
Office of the City Clerk
1243 National City Blvd., National City, CA 91950-4397
Michael R. Dalla — City Clerk
(619)336-4226 (619) 336-4229
October 14, 2015
TO: Manuel Rodriguez, Police Chief
FROM: Michael Dalla, City Clerk
SUBJECT: Incomplete 2014 Contract Documents
Please review the attached list of contracts from 2014 for which our office has never
received a fully executed original document.
If your Department has or is able to acquire a fully executed original document, please
provide it to us. After November 1st, it is my intention to insert a "Note to File" in the
respective contract folder indicating that a fully executed original was never received by
our office.