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HomeMy WebLinkAbout2014 CON SANDAG - 8th Street Corridor Smart Growth Revitalization Project - Amendment #3NOTE TO FILE 04-28-16 IN THE MATTER OF: Authorizing the Mayor to execute Amendment No. 3 to the SANDAG Transnet Smart Growth Incentive Program Grant Agreement No. 5001347 for the 8th Street Corridor Smart Growth Revitalization Project to extend the termination date of the Agreement from June 30, 2014 to December 31, 2014. Please note the following: NO FULLY EXECUTED ORIGINAL AMENDMENT WAS FILED WITH THE OFFICE OF THE CITY CLERK ORIGINATING DEPARTMENT: NTF CDC Housing & Grants City Attorney Human Resources City Manager _ MIS Community Svcs. Planning X Engineering Police Finance Public Works Fire Amendment No. 3 to SANDAG Agreement No. 5001347 Amendment Summary Agreement No.: 5001347 Amendment No.: 3 (Six-month time extension only) Consultant: City of National City Work Description: Eighth Street Corridor Smart Growth Revitalization. Schedule extension approved by Regional Planning Committee on May 2, 2014. A. This Amendment Only (Revisions) B. Original Agreement D. Revised (Total) Amended Agreement O % Original Amount: 0% R€visions to: Amount: $2,000,000 End Date: 02/28/2012 J Terms & Conditions Li Terms.&Conditions (T&C) - C. Current Agreement* © Scope 0 Scope of Work (SOW) ❑ Max. Amt. `'- Amount: $ . Amount: $2,000,000 Amount: $ 2,000,000 ® Exp. Date ' End. Date: -12/31/2014 End Date: 6/30/2014 End Date: 12/31/2014 * This includes original agreement and all previously approved amendments Standard Provisions A. Under the Agreement 5001347 and any previous amendments thereto (referred to herein as "Agreement") between San Diego Association of Governments ("SANDAG") and City of National City (referred to herein as "Grantee"), Grantee received grant funds for its Eighth Street Corridor Smart Growth Revitalization Project, as shown in Article I, to SANDAG. B. Grantee shall remain bound to the terms of the Agreement, except to the extent the terms of this Amendment conflict with the Agreement or any previous amendments, in which case this Amendment shall supersede. Nothing in this Amendment relieves the Grantee of its obligation to perform as required by the Agreement or any previous amendments unless expressly stated herein. Agreement Revisions (See Article I.A. —Amendment Summary) A. Scope of Work There shall be no change to the scope of the Agreement. B. Costs There shall be no change to the maximum amount of the Agreement. C. Schedule of Services/Milestones/Deliverables SANDAG and Grantee agree that the termination date and/or schedule of this Agreement shall be revised and the termination date identified as "End Date" in Article I.D., shall be the termination date. Grantee shall not be paid for work performed after the termination date. The revised project schedule is included in Attachment A to this Amendment. 5 ignatures This Amendment may be executed and delivered by facsimile signature and a facsimile signature shall be treated as an original. This Amendment may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same Amendment. IN WITNESS WHEREOF, this Amendment has been executed under the provisions of the Agreement between SANDAG and Grantee. By signing below, the parties hereto agree that all terms and conditions of this Amendment, the Agreement, and any previous amendments shall be in full force and effect. The persons below assert that they are authorized to execute this Amendment and have executed it as of this day of 2014. SAN DIEGO ASSOCIATION OF GOVERNMENTS GARY L. GALLEGOS Executive Director or designee APPROVED AS TO FORM AND LEGALITY: Office of General Counsel Attachments: CITY OF NATIONAL CITY N MORRISON Mayor PROVED AS TO FORM: G. Silva rney S Project Budget, Scope of Work, and Schedule (Attachment 2 ATTACHMENT A TO AMENDMENT NO. 3 TO SANDAG AGREEMENT NO. 5001347 REVISED PROJECT SCHEDULE - AMENDMENT #3 CHANGES SHOWN IN "BOLD" Task Deliverables Start Date Completion Date SANDAG Funds Matching Funds Total 1. Execute grant agreement Grant agreement July 2009 January2010$ - $ $ 2a. Prepare construction plans for utility undergrounding (S0G&E) 100% plans January 2010 Jone-20lib Avg.'a* !ID', I. February 2012 $ - $ - $ - $ - $ 200,000 $ 200,000 2b. Prepare construction plans for sewer replacement / upsiztng 100%tans July 2011 February 2012 $ - $ 65,000 $ 65,000 3. Prepare construction plantar remaining project improvements (50%) 50% plans March 2010 July2010 $ - $ 120,000 $ 120,000 $ 5,000 4, Conduct public workshop Meeting notification & summaries May2010 Maij2030 $ - $ 5,000 October 2010 October 2010 5a. Award construct contract for Phase 1 City Council resolution A,y"'St 7011 qaptariher 1011 March 2012 $ - $ - $ $ - $ 5,000 $ 5,000 February 2012 5b. Utility undergrounding construction Notice of completion Aatober 11 Fatirua.y 7011 $ _ - $ 1,003,000 $ 1,000.000 $ - $ 1,000,000 $ 1,000,000 2 ,0146-2013 Jana 2014 April 2012 5c. Sewer replacement / upslztng construction Notice of completion April 2012 June 2013 $ - $ 1,500,000 $ 5,000 $ 1,500,000 $ 5,000 6. Public presentation (Phases 1 & 2) Meeting notification & summaries 10. September 2011 March 2013 $ - 7. Prepare construction plans & specs for remaining project improvements (90%) 90%plans & specs August 2010 Aagast20#4 March 2012 $ - $ 120,000 $ 120,000 $ 200,000 $ - $ 200,000 8. Prepare construction plans & specs for remaining project improvements (100%) 100%plans & specs 43aua,y244-4 y -2043 Aasaatber4014 October 2012 $ - $ 45,000 $ 45,000 $ - $ 30,000 $ 30,000 April 2012 9. Award construction contract for Phase 2 City council resolution Aiauarabar-.2014 February 2013 n-Sarike% 2011 Me cit 2013 3 - $ 5,000 $ 5,000 10. Construction for remaining project improvements Notice of completion Mayg0j4 Fes, 01 Juno-204,1 $ 2,000,000 $ 200,000 $ 2,200,000 $ - $ 1;500,000 $ 1,500;000 F.br"ary2n1Z April 2013 December 2814 Total (otlglri`al) $ 2,000;000 $ 1,'50 1XJ0 $ 3,500,000 Total (new) $ 2,000,000 $ 8; 0,,,CbO $ 8,000,000 3 RESOLUTION NO. 2014 — 65 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 3 TO THE SANDAG TRANSNET SMART GROWTH INCENTIVE PROGRAM GRANT AGREEMENT NO. 5001347 FOR THE 8TH STREET CORRIDOR SMART GROWTH REVITALIZATION PROJECT TO EXTEND THE TERMINATION DATE OF THE AGREEMENT FROM JUNE 30, 2014 TO DECEMBER 31, 2014 WHEREAS, on January 19, 2010, the City Council adopted Resolution No. 2010- 13 authorizing the Mayor to execute TransNet Smart Growth Incentive Program Grant Agreement No. 5001347 with SANDAG in the amount of $2 Million for the National City 8th Street Corridor Smart Growth Revitalization Project (the "Project"); and WHEREAS, the Project includes traffic calming and streetscape improvements along 8th Street from Harbor Drive to "D" Avenue to enhance safety and access for pedestrians, improve connectivity and walkability to the 8th Street Trolley Station, reduce vehicle speeds, and revitalize the corridor to encourage Smart Growth Redevelopment; and WHEREAS, a significant portion of the Project, which is funded by Rule 20A, involves undergrounding the overhead utilities on 8th Street between National City Boulevard and Highland Avenue; and WHEREAS, the Amendment No. 1 was approved on May 3, 2011, through the adoption of City Council Resolution No. 2011-95, to extend the project schedule by one year to accommodate final design and construction for the utility undergrounding portion of the Project; and WHEREAS, on February 7, 2012, the City Council adopted Resolution No. 2012- 39 approving Amendment No. 2 to the Grant Agreement to extend the termination date of the Agreement from February 28, 2013 to June 30, 2014 to accommodate: 1) changes to SDG&E's utility undergrounding base plans, 2) expansion of the project from "D" Avenue to Highland Avenue, and 3) expansion of the Project to include sewer replacement/upsizing; and WHEREAS, on May 2, 2014, the Regional Planning Committee approved a third project schedule amendment to the Grant Agreement (Amendment No. 3) extending the termination date of the Agreement from to June 30, 2014 to December 31, 2014 because of delays due to utility companies and necessary revisions to the contractor's construction phasing and traffic control plans. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute Amendment No. 3 to the TransNet Smart Growth Incentive Program Grant Agreement No. 5001347 with SANDAG to amend the project schedule and extend the expiration date of the Project from June 30, 2014 to December 31, 2014 for the National City 8th Street Corridor Smart Growth Revitalization Project. [Signature Page to Follow] Resolution No. 2014 — 65 June 3, 2014 Page Three PASSED and ADOPTED this 3rd day of June, 2014. on Morrison, Mayor ATTEST: a .✓ k"i c ael R. Dall City y Clerk "P-OVED AS TO FORM: C'd . Gaci1f City Attorney Passed and adopted by the Council of the City of National City, California, on June 3, 2014 by the following vote, to -wit: Ayes: Councilmembers Cano, Morrison, Natividad, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California Zig / ) City Clerk of th City ¢f National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2014-65 of the City of National City, California, passed and adopted by the Council of said City on June 3, 2014. City Clerk of the City of National City, California By: Deputy CITY OF NATIONAL CITY, CALIFORNIA - C ao'o - a COUNCIL AGENDA STATEMENT MEETING DATE: June 3, 2014 AGENDA ITEM NO. 6 ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute Amendment No. 3 to the SANDAG TransNet Smart Growth Incentive Program Grant Agreement No. 5001347 for the 8th Street Corridor Smart Growth Revitalization Project to extend the termination date of the Agreement from June 30, 2014 to December 31, 2014 PREPARED BY: Stephen Manganiello PHONE: 336-4382 EXPLANATION: See attached. DEPARTMENT: Engineering & Public Works APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Letter to SANDAG (Amendment Request) 3. Amendment No. 3 to Grant Agreement 4. Resolution t0,0 \-“) aok`-1-r' EXPLANATION On January 19, 2010, per Resolution No. 2010-13, City Council authorized the Mayor to execute a TransNet Smart Growth Incentive Program Grant Agreement (No. 5001347) with SANDAG in the amount of $2 million for the 8th Street Corridor Smart Growth Revitalization Project. On May 3, 2011, per Resolution No. 2011-95, City Council authorized the Mayor to execute Amendment No. 1 to the grant agreement to extend the project schedule by one year to accommodate final design and construction for the utility undergrounding portion of the project. On February 7, 2012, per Resolution No. 2012-39, City Council authorized the Mayor to execute Amendment No. 2 to the grant agreement to extend the termination date of the Agreement from February 28, 2013 to June 30, 2014 to accommodate, 1) changes to SDG&E's utility undergrounding base plans, 2) expansion of the project from "D" Avenue to Highland Avenue, and 3) expansion of the project to include sewer replacement / upsizing. On May 2, 2014, the Regional Planning Committee approved a third project schedule amendment to the grant agreement (Amendment No. 3), which would extend the termination date of the Agreement from to June 30, 2014 to December 31, 2014. Staff's formal request to SANDAG (see attached) was based on delays due to utility companies and necessary revisions to the contractor's construction phasing and traffic control plans to ensure safe, ADA path of travel for pedestrians along the corridor, which includes access to local businesses. The staff recommendation is for City Council to approve and authorize the Mayor to execute Amendment No. 3 to the grant agreement. March 19, 2014 Susan Baldwin Senior Regional Planner SANDAG 401 B Street, Suite 800 San Diego, CA 92101 �* CALIFORNIA + MCORPORATEn RE: Request for Amendment to TransNet Smart Growth Incentive Program (SGIP) Grant Agreement No. 5001347 for the National City 8th Street Corridor Smart Growth Revitalization Project The 8th Street Corridor Smart Growth Revitalization Project is divided into two distinct phases. Phase I involves utility undergrounding and sewer replacement / upsizing. Phase II involves design and construction of the Smart Growth streetscape enhancements. The following discussion summarizes our request for an amendment to the project schedule based on extenuating circumstances beyond our control. 1) Advertisement of the Phase II construction contract had to be delayed three months due to utility companies falling behind schedule with their portion of the work associated with Phase I construction. National City awarded a contract for Phase II construction in June 2013. Utility companies are still behind schedule, which have resulted in further delays to Phase II construction. 2) Necessary revisions to the contractor's construction phasing and traffic control plans to ensure safe, ADA path of travel for pedestrians along the corridor, which includes access to local businesses, have resulted in additional delays. For example, due to heavy pedestrian traffic and number of business driveways and entryways along the corridor, the contractor is obligated to demo and construct improvements "block -by -block," which will require additional time to complete construction. Based on these impacts, Phase II construction, as of March 2014, is approximately 40% complete. Therefore, National City is requesting a project schedule extension to December 31, 2014. Construction is scheduled to be completed by October 2014, with two months for project close out. Staff will continue to coordinate with utility companies to resolve delays regarding the final stages of utility undergrounding and conversion. Engineering Department 1243 National City Boulevard, National City, CA 91950-4301 619/336-4380 Fax 619/336-4397 www.nationalcityca.gov -1- Please let us know if you need additional information to support our request. Sincerely, Stephen Manganiello Director of Public Works / City Engineer Attachment: Revised Summary Table Presentation Slides cc. Suchitra Mukherjee, SANDAG Regional Planner Leslie Deese, City Manager Page 2 of 2 Amendment No. 3 to SANDAG Agreement No. 5001347 Amendment Summary Agreement No.: 5001347 Amendment No.: 3 (Six-month time extension only) Consultant: City of National City Work Description: Eighth Street Corridor Smart Growth Revitalization. Schedule extension approved by Regional Planning Committee on May 2, 2014. A. This Amendment Only (Revisions) Original Agreement D. Revised (Total) Amended Agreement % Over Original Amount: 0% Revisions to: Amount: $2,000,000 End Date: 02/28/2012 ❑Terms & Conditions 0 Terms & Conditions (T&C) C. Current Agreement* ❑ Scope 0 Scope of Work (SOW) 0 Max. Amt. Amount: $ Amount: $2,000,000 Amount: $ 2,000,000 ® Exp. Date End Date: 12/31/2014 End Date: 6/30/2014 End Date: 12/31/2014 * This includes original agreement and all previously approved amendments Standard Provisions A. Under the Agreement 5001347 and any previous amendments thereto (referred to herein as "Agreement") between San Diego Association of Governments ("SANDAG") and City of National City (referred to herein as "Grantee"), Grantee received grant funds for its Eighth Street Corridor Smart Growth Revitalization Project, as shown in Article I, to SANDAG. B. Grantee shall remain bound to the terms of the Agreement, except to the extent the terms of this Amendment conflict with the Agreement or any previous amendments, in which case this Amendment shall supersede. Nothing in this Amendment relieves the Grantee of its obligation to perform as required by the Agreement or any previous amendments unless expressly stated herein. Agreement Revisions (See Article I.A. —Amendment Summary) A. Scope of Work There shall be no change to the scope of the Agreement. B. Costs There shall be no change to the maximum amount of the Agreement. -3- C. Schedule of Services/Milestones/Deliverables SANDAG and Grantee agree that the termination date and/or schedule of this Agreement shall be revised and the termination date identified as "End Date" in Article I.D., shall be the termination date. Grantee shall not be paid for work performed after the termination date. The revised project schedule is included in Attachment A to this Amendment. Signatures This Amendment may be executed and delivered by facsimile signature and a facsimile signature shall be treated as an original. This Amendment may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same Amendment. IN WITNESS WHEREOF, this Amendment has been executed under the provisions of the Agreement between SANDAG and Grantee. By signing below, the parties hereto agree that all terms and conditions of this Amendment, the Agreement, and any previous amendments shall be in full force and effect. The persons below assert that they are authorized to execute this Amendment and have executed it as of this day of 2014. SAN DIEGO ASSOCIATION OF GOVERNMENTS CITY OF NATIONAL CITY GARY L. GALLEGOS Executive Director or designee APPROVED AS TO FORM AND LEGALITY: Office of General Counsel Attachments: RON MORRISON Mayor ® Project Budget, Scope of Work, and Schedule (Attachment A) 2 -4- ATTACHMENT A TO AMENDMENT NO. 3 TO SANDAG AGREEMENT NO. 5001347 REVISED PROJECT SCHEDULE - AMENDMENT #3 CHANGES SHOWN IN 'BOLD" Task Deliverables Start Date Completion Date SANDAG Funds Matching Funds Total 1. Execute grant agreement Grant agreement July 2009 January 2010 $ - $ - $ - $ - $ - $ - Juno 2010 Auj.,F 2011 Prepare construction plans for utility February 2012 2a. undergrounding (SDG&E) 100%plans January 2010 $ _ - $ 200.000 $ 200,000 Prepare construction plans for sewer 2b. replacement / upsizing 100% plans July 2011 February 2012 $ - $ 65,000 $ 65,000 Prepare construction plans for remaining 3. project improvements (50%) 50% plans March 2010 May-2010 July 2010 $ - $ 120,000 $ 120,000 May-2010 October 2010 4. Conduct public workshop Meeting notification & summaries October 2010 $ - $ 5,000 $ 5,000 $ - $ - $ - Aug, • 11 Carte,.,r,ar 2011 February 2012 5a. Award construct contract for Phase 1 Clty Council resolution March 2012 $ - $ 5,000 $ 5,000 $ _ _ - $ 1,000,000 $ 1,000,000 F=hpsary 2011 2 10 October-2011 June-2043 5b. Utirtyundergrounding construction Notice of completion April 2012 June 2014 $ - $ 1,000,000 $ 1,000,000 5c. Sewer replacement/ upsizing construction Notice of completion April 2012 June 2013 $ - $ 1,500,000 $ 1,500,000 Agyu-+ 2040 August-10 September 2011 6. Public presentation (Phases 1 & 2) Meeting notification & summaries September 2011 March 2013 $ - $ 5,000 $ 5,000 glesembar--29-19 $ - $ 120,000 $ 120,000 Prepare construction plans & specs for .4 e204^ --eu_su�s 7. remaining project improvements (90%) 90% plans & specs August 2010 March 2012 $ - $ 200,000 $ 200,000 $ 45,000 $ - $ 45,000 1.1 11 September 11 Prepare construction plans & specs for 8. remaining project improvements (100%) 100% plans & specs April 2012 April2011 October 2012 $ - $ 30,000 $ 30,000 Aprfl2344 nd' mbo, 2014 J "ember .11 February 2013 9. Award construction contract for Phase 2 City council resolution March 2013 $ - $ 5,000 $ 5,000 $ 2,000,000 $ 200,000 $ 2.200,000 F_ cbcuaFy201z2 May "011 February 2013 Fe'n"ry 210 Construction for remaining project Jane-2014 April 2013 December 2014 10. improvements Notice of completion $ - $ 1,500,000 $ 1,500,000 Total (original) $ 2,000,030 $ 1,500,000 $ 3,500,000 Total (new) $ 2,000,000 $ 6,000,000 $ 8,000,000 3 RESOLUTION NO. 2014 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 3 TO THE SANDAG TRANSNET SMART GROWTH INCENTIVE PROGRAM GRANT AGREEMENT NO. 5001347 FOR THE 8TH STREET CORRIDOR SMART GROWTH REVITALIZATION PROJECT TO EXTEND THE TERMINATION DATE OF THE AGREEMENT FROM JUNE 30, 2014 TO DECEMBER 31, 2014 WHEREAS, on January 19, 2010, the City Council adopted Resolution No. 2010- 13 authorizing the Mayor to execute TransNet Smart Growth Incentive Program Grant Agreement No. 5001347 with SANDAG in the amount of $2 Million for the National City 8th Street Corridor Smart Growth Revitalization Project (the "Project"); and WHEREAS, the Project includes traffic calming and streetscape improvements along 8th Street from Harbor Drive to "D" Avenue to enhance safety and access for pedestrians, improve connectivity and walkability to the 8th Street Trolley Station, reduce vehicle speeds, and revitalize the corridor to encourage Smart Growth Redevelopment; and WHEREAS, a significant portion of the Project, which is funded by Rule 20A, involves undergrounding the overhead utilities on 8th Street between National City Boulevard and Highland Avenue; and WHEREAS, the Amendment No. 1 was approved on May 3, 2011, through the adoption of City Council Resolution No. 2011-95, to extend the project schedule by one year to accommodate final design and construction for the utility undergrounding portion of the Project; and WHEREAS, on February 7, 2012, the City Council adopted Resolution No. 2012- 39 approving Amendment No. 2 to the Grant Agreement to extend the termination date of the Agreement from February 28, 2013 to June 30, 2014 to accommodate: 1) changes to SDG&E's utility undergrounding base plans, 2) expansion of the project from "D" Avenue to Highland Avenue, and 3) expansion of the Project to include sewer replacement/upsizing; and WHEREAS, on May 2, 2014, the Regional Planning Committee approved a third project schedule amendment to the Grant Agreement (Amendment No. 3) extending the termination date of the Agreement from to June 30, 2014 to December 31, 2014 because of delays due to utility companies and necessary revisions to the contractor's construction phasing and traffic control plans. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute Amendment No. 3 to the TransNet Smart Growth Incentive Program Grant Agreement No. 5001347 with SANDAG to amend the project schedule and extend the expiration date of the Project from June 30, 2014 to December 31, 2014 for the National City 8th Street Corridor Smart Growth Revitalization Project. [Signature Page to Follow] Resolution No. 2014 — June 3, 2014 Page Three PASSED and ADOPTED this 3rd day of June, 2014. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney City of National City Office of the City Clerk 1243 National City Blvd., National City, CA 91950-4397 Michael R. Dalla — City Clerk (619)336-4226 (619) 336-4229 October 14, 2015 TO: Steve Manganiello, City Engineer FROM: Michael Dalla, City Clerk SUBJECT: Incomplete 2014 Contract Documents Please review the attached list of contracts from 2014 for which our office has never received a fully executed original document. If your Department has or is able to acquire a fully executed original document, please provide it to us. After November 1st, it is my intention to insert a "Note to File" in the respective contract folder indicating that a fully executed original was never received by our office.