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Home My WebLink About2016 CON Scanning Service Corporation - Scanning and Document ConversionSHORT FORM SERVICES AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND SCANNING SERVICE CORPORATION THIS AGREEMENT is entered into this 1st day of March, 2016, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and SCANNING SERVICE CORPORATION, a corporation (the "CONTRACTOR'). NOW, SORE, CITY agrees to engage CONTRACTOR OR to perform the services set forth herein in accordance with the following terms and conditions: 1. Description of Services. CONTRACTOR shall provide scanning and conversion services as -needed on -site services for m r fiscal year ending June 30, 2017, and as directed by Frank Parra, the City's Director of Emergency Services. 2. Length of Agreement. The duration of this Agreement is through June 30, 2017. 3. Compensation. The total compensation to CONTRACTOR for providing the services set forth herein shall not exceed an annual total cost of $15,155. The compensation for CONTRACTOR'S work shall be based upon and not exceed the rates given in Exhibit "A" (the labor rates) without prior written authorization from CITY. 4. payment Schedule. CITY will make payment within thirty (30) days of receiving and approving a billing statement for the satisfactorily completed services of CONTRACTOR. 5. Termination. CITY may terminate this Agreement at any time by providing a one (1) day written notice to CONTRACTOR. 6. indepe pdent Contractor. It is agreed that CONTRACTOR is an independent Contractor, and all persons working for or under the direction of CONTRACTOR are CONTRACTOR'S agents, servants and employees, and said persons shall not be deemed agent % servants, or employees of CITY. 7. Insurance. CONTRACTOR shall obtain: A. ❑ If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile insurance covering all bodily injury and property damage incurred during the perfonnance name of this Anent„ with a mini as coverage of $1,000;000 combined single limit per accident. Such automobile inaorance ;' r_i include owned, ram. -gowned, and hired vehicles ("any auto"). C. Commercial general liability insurance, with minimum limits of $1,000,000 per occur ence/$2,000,000 aggregate, covering all bodily injury and property damage arising out of its operations under this Agreement D. Workers' compensation insurance in an amount sufficient to meet statutory requirements covering all of CONTRACTOR'S employees and employers' liability insurance with limits of at least $1,000,000 per accident In addition, the policy shall be endorsed with a waiver of subrogation in favor of the City. Said endorsement shall be provided prior to commencement of work under this Agreement, B. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY of c anceliatkm or motorist cbange, F. Said policies, except for the professional liability and workers' compensation policies, shall name the CITY and its officers, agents and employees as additional insureds, and separate additional insured endorsements shall be provided. G. :frequired insurance coverage is provided on a "claims made" rather than "ice" form, the CONTRACTOR shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agri In addition, the "retro' date must be on or before the date of this Agreement. IL Insurance shall be written with only California admitted companies which hold a current policy holder's alphabetic and financial size category rating of not less than A VIII according to the current Best's Key Rating Guide, or a company equal financial stability that is approved by the City's Risk Manager. In the event coverage is provided by non -admitted "surplus lines" carriers, they must be included on the most recent California List of Eligible Surplus Lines Insurers (LESLI list) and otherwise meet rating requirements. I. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with, and approved by the CITY's Risk Manager. If the CONTRACTOR does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. J. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. K. Insurance certificates must specify certificate holder as: City of National City ATTN: Risk Manager 1243 National City rsivd National City, CA 91950.4301 8. Hold H rmless. CONTRACTOR shall defend, indemnify, and hold CITY, its Officers, employees, and agents harmless from any liability fee damage or claims of saaine, inciteling but not limited to personal injury, property diunage and death, which may arise from CONTRACTOR, or CONTRACTOR'S subcontractors, agents or employees' operations under this Agreement CITY 411111 cooperate reasonably in the defense of any action, and CONTRACTOR shell employ competent counsel, reasonably acceptable to the City Attorney. 9. Acceptability y of Work The City shall, with reasonable diBgenee, determine the quality or acceptability of the work, the manner of perfonnance, and/or the won payable to the CONTRACTOR. 10. Business License. CONTRACTOR must possess or shall obtain business license from National City Finance Department before beginning work. 2016 Agreement 2 City of Notional City and SService eeming 11. Miscellaneous.Provisions. A. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same Wit. B. Captions. Any captions to, or headings of the sections or subsections of this Agreemun are solely for the convenience of the parties hereto, are not a part of Aft, and shall not be used for the interpretation or daetmination of the validity of this Agreement or any provision hereof C. No Obligations to Third Parties. Except as otherwise expressly provided heroin, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. D. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. B. Amendment to this agreement. The terms of this Agreement may not be modified oa amended except by an inatnunent in writing executed by each of the parties hereto. F. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof G. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. The CONTRACTOR shall comply with all laws, including federal, state, and local laws, whether now in force or subsequently enacted. Ii Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent, or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. I. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. 1 Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, p araiduu and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its o'wn, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, Or any portions hereof; or any amendments hereto. [Signature Page to Follow] IN WITNESS WHEREOF, this Agreement is executed by CITY and by CONTRACTOR on the date and year first above written. CITY OF NATIONAL CITY Leslie Deese, City Manager CONTACT INFORMATION CITY OF NATIONAL CITY 1243 National City Boulevard National City, CA 91950-4301 Phone: (619)336-4551 Fax: (619)336-4562 Contact: Frank Parra Title: Director of Emergency Services Dep.: Fire/Building Email: @nationalcityca.gov SCANNING SERVICE CORPORATION By: .917#0. ct-e �,�------ fMame) del Ic jar I Fri c4nn (Print) 'Pfics‘de.n'7"- (M) By, j is /zitt q' (Name) N1 G9'lctet (y'\ cc4 rna� (Print)rin C >eceek try (Title) SCANNING SERVICE CORPORATION 15513 Cleveland Drive Fontemk CA 92336 Phone: (909) 816-2329 Fax: Contact Michael Friedman Title: President Email: Taxpayer I.D. No.: f canning service Corp Scanning/Conversion Quote February 9.2018 This scanning quote is for three areas within the city. Budding, Fire and Engineering files. Building - scanning of permits and plans: scan plans per page: scan 81/2 x 11" pages per page: prep pages per page: index isles per file: $1.00 $0.12 $0.02 $0.10 Total • $5000.00 Engineering - converting 14,000+. convert files at $0.40 per file to Questys Total - $5600.00 Fire - scan misc plans and files: scan 23 boxes of plans/files at $185 per box scan misc plans in office at $1.00 per sheet ($300.00) Total - $4555.00 If you have any questions, please feel free to contact us. Thank you, Michael Friedman President Exhibit "A" 15513 Cleveland Drive • Fontana, CA 92338 • (909) 816-2329 ACORD., CERTIFICATE OF LIABILITY INSURANCE DATE PRODUCER BOB=TX Insurance Center, Inc. 25108 Marguerite Flury 6A527 NieWion Viejo, CA 92692-2400 (866) 643-3808 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THU CERTIFICATE DOES N ANEW, EXTEND COVERAGEAFFORDED BCW INSURERS AFFORDING COVERAGE NAIC if INSURED scanning Service Corporation Michael' triedaan 15313 Cleveland Dr Fontana, CA 92336 I s18UPtER AQ$LI Vaitia -$tataa Liablity Ins Co INSURER Et INSURER O: INSURER B OURE t E: y THE POLCIES OF IN8URANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMES ABOVE FOR THE POLICY PERIOD INDICATED. NOTWRHsTANDINO ANY REQUIREMENT, TERAS OR CONdTION OF ANY CONTRACTOR OTHER DOCUMENT WTTH RESPECT TO WHICH THIS CERTIFICATE MAY BE JSSUED OR MAY PERTAIN, THt INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALLTHE TERMS, EXCLUSIONS AND CONDITION$ OF SUCH POAAL CIIIES. AGGREGATE UMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 7R/ - TYPE OFasunenE POLICYMAMER j * W c,f[s X IGENERAL X, MESHY COMMERCIAL GENERALUAMIITY MTIC1558808 11/28/2015 11/28/201E EACH OCCURRENCE$1,000,000 Pp° 300,000 ewes MADE [J OCCUR ME:DEXP(Ay ens Agra* $10,000 FeRiscNALaAOVMmURY a 1,000,000 GENERAL AGGREGATE $ 2,000,000 SOIL 74 AGGREGATE MST APPLIES PER PRI Te - a ommoP MS ; Ina7.tidad POLICY 1 1 jar 1 E• IOC AUI OOOS.* LIAIBJTY ANY AUTO AU. DINNED AUTOS I*CHWUIEDAUiDB !MTlC1558808 11/28/2015 11/28/2016 $ Included CORBELED E NGLE tsar (Ea scadenD MOOLYINJURY won) BODILY INJURY PROPERTY wawa (Pa =damns BARAOEUABLETY A OTI1ERTHAN EA ACC $ AUTO ONLY AGO $ EXCIESSOUNNIELLA UABWTY EACH OCCURRENCE $ O OCCUR ❑ canals IN C E AGGREGATE $ DEDUCTIBLE RETENTION $ — S : I ,NOIo�B ENF LOVERET ANY PRDPIB COePMMBATION A/EI LIMEY EXCLUDED? wow e�L`A l TORY UarSTB FP FR tlT i E L. EACH ACCXEN T OFFICERRIESSIER Iregatirovresxader EL O MANI - EA EMPLOYEE $ EL DREE-POLICYLIMT $ aneRTacbnalogy Professio 1161E1558808 11/28/2015 11/28/2016 Claim//Aggrcgat *12s / 8161 Liability RIRRCI![PTICN OF opine ' rms U ATMfEA I VIN CI -%I EJN;f NINN Ns= ®Y ENDOR IFADENT, MECH. PBOl ssioNB 3rrti2icate Holder nosed additional inaulzed per Blanket Additioeua additional insureds: The City of Stational City ,its elected officials, Insured officers, _ Hndarae®ent EP-134 06/09 agents, and atifoloreGS RTIFICATE HOLDER CANCELLATION :ity of National City -/o Risk Kaaeger L243 National City Blvd Aatioeal City, Ca 91950-1301 WOULD AMY or THE ABOVE ENICREED POLITIES BE CANCELLED SWORE THE EIIPRATION DATE TH*R*DF, THE same essunER teei. OmEAVOR TO ME+61.30 DAY! ammo NOTICE TO THE coalman HOLDER NAMED TO THE LEFT, MIT MUM TO DO s0 SHALL f BIRDS! NO OMUBATION OR UUBIJTY OF ANY IMO UPON na eateus , es mews CR NIPREBENTATIVEL AUINONEED NfiPRIONATATNE cs ACORD 25 (2001l08) O ACORD CORPORATION 1988 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holler In lieu of such endorsetrent(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on thin certificate does not confer rights to the certificate holder in lieu of such endonrament(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the Issuing Insurer(s), authorized representative or producer, and the elate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001101) UNITED STATES LIABILITY INSURANCE GROUP WAYNE, PENNSYLVANIA This endorsement modifies insurance provided under the following BUSINESSOWNERS COVERAGE FORM BLANKET ADDITIONAL INSURED SECTION II -- LIABILM; C. Who Is An Insured is amended to include as an additional insured any person(s) or organization(s) for whom you are performing "your work" under a written contract or agreement, that requires such person(s) or organization(s) to be added as an additional insured on your policy. Such person(s) or organization(s) is an additional insured only with respect to liability for "bodily injury", `property damage" or 'personal and advertising injury" occurring after the effective date of such contract or agreement that is caused, in whole or in part by. a. Your acts or omissions; or b. The acts or omissions of those acting on your behalf in the performance of "your work" for the additional insured. Coverage for an additional insured under this endorsement ends when "your work" for that additional insured ends or is put to its intended use by any person or organization. SECTION II - LIABILITY; B. EXCLUSIONS, 3. Applicable To Both Business Liability Coverage And Medical Expenses Coverage, is amended to add the following with respect to this endorsement only. That is no coverage under this endorsement for loss or expense, including but not limited to the cost of def>nnse for `bodily injury" or `property damage" or `personal and advertising injury" occurring: a. After all of "your work", including materials, parts or equipment furnished in connection with "your work" and performed under the above referenced written contracts) or agree rs) has ended; or b. When that portion of "your work" out of which the "bodily injury", `property damage" or "personal and advertising in jury" arises and performed under the above referenced written contracts) or agreement(s) has been put to its intended use by any person or organization; whichever occurs first. All other terms and conditions of this policy remain unchanged. This endorsement is a part of your policy and takes effect on the effective date of your policy unless another effective date is shown. BP 134 (06-09) Page I of 1 CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950-4397 619-336-4228 phone / 619-336-4229 fax `ukgR1, A" Michael R. Dalla, CMC - City Clerk May 11, 2016 Mr. Michael Friedman Scanning Service Corporation 15513 Cleveland Drive Fontana, CA 92336 Dear Michael, On March 1st, 2016, an Agreement was entered into between the City of National City and Scanning Service Corporation. We are enclosing for your records a fully executed original Agreement. Michael R. Dalla, CMC City Clerk Enclosure