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HomeMy WebLinkAbout2016 CON Dick Miller Inc - Plaza Blvd and 14th Street Improvements Project CIP 15-10 - Change Order #2CALIFORNIA --- NATIONAL CITY rlvcoaPoR x10 Plaza Blvd. and 14th St. Improvements CIP No: 15-10 Contractor: Dick Miller Inc. CHANGE ORDER NO. 2 June 7, 2016 Reason/Purpose for this Change Order: The city has directed the contractor to install eight additional Solar Powered LED Enhanced School Warning Sign Systems. The City of National City and Contractor agree to the following change to the original Contract: The contractor shall provide and install eight additional Solar Powered LED Enhanced School Warning Sign Systems inclusive of all work as itemized in pay items 51-53. The locations for each are as follows: E. 16th Street & "B" Ave, E. 18th Street & "F" Ave, E. 8th Street & "K" Ave, E. 8th Street and Olive Ave, Granger Jr. High Speed Table, E. 16th Street & Grove Street, E. 8th St. and "E" Ave, and Plaza Blvd. and A Ave. Original Contract Amount Net change by previously authorized Change Orders Subtotal Amount of this change order $ 1,276,903.10 49,815.00 1,326,718.10 170,800.00 New contract amount $ 1,497,518.10 Wodays added: 0 Wprking days subtracted: 0 Percent change in Contract to date 17.28% SumitIJ°d by: Date App oved by: Cit ngineer Date / City Manager, required for Change Orders>$24,999 Date By signing this Change Order the Contractor confirms that he/she is completely familiar with its terms and conditions and has fairly negotiated its price, terms and conditions. If this Change Order is approved, Contractor will provide all of the equipment, materials and labor necessary to provide a complete work as described above at that the price stated herein. Additionally, Contractor confirms that the price is fair and complete and represents all costs associated with the work, including but not limited to all equipment, materials, labor, supervision, overhead, fees, bonds, insurance, profit, etc. and that there will be no further compensation. All of the terms and conditions of the original contract documents are incorporated herein. (2 originals: 1 for City Clerk, 1 for Contractor) Accepted and agreed to by (Contractor's name): Narfie �Av U.rrua, S, P(tn-W'cr P't AAfiat. , t..Ikt Date Note to Contractor: If you do not agree with this Change Order you may be directed to proceed with this work under the terms of the contract and you may proceed under protest. You must comply with the contract requirements of submitting a written protest to protect your claim. Originals: City Clerk, Contractor cc: Engineering project file, Project Manager 1243 National City Boulevard, National City, CA 91950 Telephone (619) 336-4380 RESOLUTION NO. 2016 — 100 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY INCREASING THE CONTRACT WITH DICK MILLER, INC., IN THE NOT TO EXCEED AMOUNT OF $170,800 FOR THE PLAZA BOULEVARD AND 14' STREET IMPROVEMENTS PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE CHANGE ORDER NO. 2 IN THE AMOUNT OF $170,800 TO PROVIDE AND INSTALL EIGHT SOLAR POWERED, LED -ENHANCED PEDESTRIAN CROSSING SIGN SYSTEMS AT EXISTING CROSSWALKS WHEREAS, on March 1, 2016, City Council adopted Resolution No. 2016-27 awarding a contract in the amount of $1,276,903.10 to Dick Miller, Inc., for the Plaza Boulevard and 14th Street Improvements Project (CIP No. 15-10) (the "Project"); and WHEREAS, the contract includes purchase and installation of two solar powered, LED -enhanced pedestrian crossing sign systems for both midblock crosswalks on the 1300 block of Highland Avenue; and WHEREAS, Dick Miller, Inc., is willing to charge the same unit price per system for an additional eight (8) systems to be installed at other crosswalks located within the Project area for a total change order amount of $170,800; and WHEREAS, Section 3-2.2 of the Standard Specifications for Public Works Construction (the "Greenbook") permits for change orders of this nature that do not result in a substantial change in character of the work as provided in the contract plans and specifications; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute Change Order No. 2 to the Plaza Boulevard and 14th Street Improvements Project contract (CIP No. 15-10) with Dick Miller, Inc., for the not to exceed amount of $170,800, above and beyond the original 15% contingency of $191,535.47, for the purchase and installation of an additional eight (8) solar powered, LED - enhanced pedestrian crossing sign systems, which includes procurement of equipment, mobilization, system installation and crosswalk repair and re -striping, at various crosswalks citywide. ATTEST: e>e PASSED and ADOPTED this 21st day of June, 2016. Afsva Michael R. Dalla, ity Clerk Morrison- Mayor OVED A TO FOR Claudia Gacit City Attorn Passed and adopted by the Council of the City of National City, California, on June 21, 2016 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California l.a. City Clerk of the City o National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2016-100 of the City of National City, California, passed and adopted by the Council of said City on June 21, 2016. City Clerk of the City of National City, California By: Deputy CITY OF NATIONAL CITY, CALIFORNIA , a o ‘ c COUNCIL AGENDA STATEMENT MEETING DATE: June 21, 2016 AGENDA ITEM NO. 28 ITEM TITLE: Resolution of the City Council of the City of National City, 1) increasing the contract with Dick Miller, Inc. in the not to exceed amount of $170,800 for the Plaza Boulevard & 14 h Street Improvements Project, CIP No. 15-10; and 2) authorizing the Mayor to execute Change Order No. 2 in the amount of $170,800 to provide and install eight solar powered, LED -enhanced pedestrian crossing sign systems at existing crosswalks. PREPARED BY: Jose Lopez, Junior Engineer -Civil PHONE: 336-4312 EXPLANATION: See attached. DEPARTMENT: Engineering & Public Works APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: Expenditure Account: 307-409-500-598-6166 (Prop A TransNet - Citywide Safe Routes to School) ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Change Order No. 2 3. Resolution REso�v��o�1 No. ,C\C-\Cd EXPLANATON On March 1, 2016, City Council adopted Resolution No. 2016-27 awarding a contract in the amount of $1,276,903.10 to Dick Miller, Inc. for the Plaza Boulevard and 14th Street Improvements Project, CIP No. 15-10 ("Project"). The contract includes purchase and installation of two solar powered, LED -enhanced pedestrian crossing sign systems ("Crossing Signs") for both midblock crosswalks on the 1300 block of Highland Avenue. The unit price of $21,350 per system, which includes procurement of equipment, mobilization, system installation and crosswalk re -striping, is the lowest the City has received through competitive bidding over the past four years. As such, staff approached Dick Miller, Inc. to see if they would honor the same unit prices to provide an additional eight systems at other crosswalks located within the Projeclt area. Dick Miller, Inc. agreed to charge the same unit price of $21,350 per system for a total change order amount of $170,800. Section 3-2.2 of the Standard Specifications for Public Works Construction (Greenbook) allows for an increase in quantity for bid items of work covered by contract unit pricing through execution of a construction change order if the change order "does not result in a substantial change in character of the work" as provided in the contract plans and specifications. Staff contends that installation of the additional solar powered, LED -enhanced pedestrian crossing sign systems falls within the same character of work contemplated in Resolution No. 2016-27 because the intent of the Project is to enhance pedestrian safety and access at existing crosswalks through traffic calming, lighting, and enhanced signing and striping. Section 3-2.2 of the Greenbook permits this type of change order because the cost of the eight Crossing Signs does not increase the contract price by more than 25 percent. The project is currently on schedule with construction completion estimated for September 2016. Execution of this Change Order No. 2 would require the contractor to complete this additional work within the existing project schedule. To date, staff has executed one change order totaling $49,815. Staff recommends execution of this Change Order No. 2 in a not to exceed amount of $170,800, above and beyond the original 15% contingency of $191,535.47, which should be retained to address unforeseen conditions. Funds are available in the Prop A TransNet Citywide Safe Routes to School expenditure account no. 307-409-500-598-6166 through previous City Council appropriations. Plaza Blvd. and 14th St. Improvements CIP No: 15-10 Contractor: Dick Miller Inc. CHANGE ORDER NO. 2 June 7, 2016 Reason/Purpose for this Change Order: The city has directed the contractor to install eight additional Solar Powered LED Enhanced School Warning Sign Systems. The City of National City and Contractor agree to the following change to the original Contract: The contractor shall provide and install eight additional Solar Powered LED Enhanced School Warning Sign Systems inclusive of all work as itemized in pay items 51-53. The locations for each are as follows: E. 16th Street & "B" Ave, E. 18th Street & "F" Ave, E. 8th Street & "K" Ave, E. 8th Street and Olive Ave, Granger Jr. High Speed Table, E. 16th Street & Grove Street, E. 8th St. and "E" Ave, and Plaza Blvd. and A Ave. Original Contract Amount Net change by previously authorized Change Orders Subtotal Amount of this change order New contract amount Woy hvg days added: 0 Wprking days subtracted: 0 $ 1,276,903.10 49,815.00 1,326,718.10 170,800.00 $ 1,497,518.10 Percent change in Contract to date 17.28% Submitted by: Proj Manag Date 'MAYOR Date App oved by: Cit ngineer Date City Manager, required for Change Orders>$24,999 Date By signing this Change Order the Contractor confirms that he/she is completely familiar with its terms and conditions and has fairly negotiated its price, terms and conditions. If this Change Order is approved, Contractor will provide all of the equipment, materials and labor necessary to provide a complete work as described above at that the price stated herein. Additionally, Contractor confirms that the price is fair and complete and represents all costs associated with the work, including but not limited to all equipment, materials, labor, supervision, overhead, fees, bonds, insurance, profit, etc. and that there will be no further compensation. All of the terms and conditions of the original contract documents are incorporated herein. (2 originals: 1 for City Clerk, 1 for Contractor) Accepted and agreed to by (Contractor's name): N e: PAv i._rr-tAe, S P(ZB-rrcr r.tiaaCTi M Date Note to Contractor: If you do not agree with this Change Order you may be directed to proceed with this work under the terms of the contract and you may proceed under protest. You must comply with the contract requirements of submitting a written protest to protect your claim. Originals: City Clerk, Contractor cc: Engineering project file, Project Manager 1243 National City Boulevard, National City, CA 91950 Telephone (619) 336-4380 RESOLUTION NO. 2016 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY INCREASING THE CONTRACT WITH DICK MILLER, INC., IN THE NOT TO EXCEED AMOUNT OF $170,800 FOR THE PLAZA BOULEVARD AND 14T" STREET IMPROVEMENTS PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE CHANGE ORDER NO. 2 IN THE AMOUNT OF $170,800 TO PROVIDE AND INSTALL EIGHT SOLAR POWERED, LED -ENHANCED PEDESTRIAN CROSSING SIGN SYSTEMS AT EXISTING CROSSWALKS WHEREAS, on March 1, 2016, City Council adopted Resolution No. 2016-27 awarding a contract in the amount of $1,276,903.10 to Dick Miller, Inc., for the Plaza Boulevard and 14th Street Improvements Project (CIP No. 15-10) (the "Project"); and WHEREAS, the contract includes purchase and installation of two solar powered, LED -enhanced pedestrian crossing sign systems for both midblock crosswalks on the 1300 block of Highland Avenue; and WHEREAS, Dick Miller, Inc., is willing to charge the same unit price per system for an additional eight (8) systems to be installed at other crosswalks located within the Project area for a total change order amount of $170,800; and WHEREAS, Section 3-2.2 of the Standard Specifications for Public Works Construction (the "Greenbook") permits for change orders of this nature that do not result in a substantial change in character of the work as provided in the contract plans and specifications; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute Change Order No. 2 to the Plaza Boulevard and 14th Street Improvements Project contract (CIP No. 15-10) with Dick Miller, Inc., for the not to exceed amount of $170,800, above and beyond the original 15% contingency of $191,535.47, for the purchase and installation of an additional eight (8) solar powered, LED - enhanced pedestrian crossing sign systems, which includes procurement of equipment, mobilization, system installation and crosswalk repair and re -striping, at various crosswalks citywide. PASSED and ADOPTED this 21st day of June, 2016. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Dalla, City Clerk Claudia Gacitua Silva City Attorney CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950-4397 619-336-4228 phone / 619-336-4229 fax Michael R. Dalla, CMC - City Clerk DICK MILLER, INC. Change Order #2 Plaza Blvd. and 14th Street Improvements Judy Hernandez (Engineering/PW) Forwarded Copy of Changer Order to Dick Miller, Inc.