HomeMy WebLinkAbout2016 CON Portillo Concrete - Highland Avenue Safety Enhancements Project - Notice of CompletionPLEASE COMPLETE THIS INFORMATION
RECORDING REQUESTED BY:
C-ty Engineer
City of National City
1243 National City Blvd.
;r National City, CA 91950
AND WHEN RECORDED MAIL TO:
City Engineer
City of National City
1243 National City Blvd.
National City, CA 91950
DOC# 2016-0264042
II I111 II111111I III III 111 1111III 1111111111
May 31, 2016 10:17 AM
OFFICIAL RECORDS
Ernest J. Dronenburg, Jr.,
SAN DIEGO COUNTY RECORDER
FEES: $0.00
PAGES
THIS SPACE FOR RECORDER'S USE ONL Y
(Note: This document is recorded on behalf of the City of National City, a municipal corporation, and is exempt
from Recorder's fees pursuant to Government Code Section 27383)
NOTICE OF COMPLETION:
HIGHLAND AVENUE SAFETY ENHANCEMENTS PROJECT, CIP No. 13-07
THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION
(Additional recording fee applies)
RECORDING REQUESTED BY
WHEN RECORDED MAIL TO:
NAME: CITY OF NATIONAL CITY
ADDRESS: 1243 NATIONAL CITY BOULEVARD
NATIONAL CITY, CA 91950
NOTICE OF COMPLETION
CALIFORNIA CIVIL CODE SECTION 3093
NOTICE IS HEREBY GIVEN of the completion on April 2, 2016 of the Highland Avenue Safety
Enhancements Project, CIP No. 13-07
Work of improvement or portion of work of improvement under construction or alteration.
Highland Avenue between E. 8th Street and Division Street, National City, CA 91950
Street Address City
The undersigned owns the following interest or estate in said property:
Owner in fee
State Zip Code
Nature of the interest or estate of owner (mortgagor, lessee, etc.)
Said work of improvement was performed on the property pursuant to a contract with
Portillo Concrete, Inc.
Name of Original Contractor
The following work and material were supplied: Labor provided: General Laborer. Materials:
Concrete, asphalt, Street Lighting, signing, and striping. Equipment: Paving and excavation
equipment.
General statement of kind of labor, services, equipment or materials
The names and addresses of co -owners are: N/A
Dated: April 2, 2016;
Signature of Owner
City of National City, 1243 National City Blvd., National City, CA 91950
I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents
thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing
is true and correct.
Executed on April 22016 at, National City, California.
Signature:
Joint tenants, tenants in common, or other owners
1.......2.2..........
ON MORRISON, MAYOR
Noc. 13-07
RESOLUTION NO. 2016 — 68
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
ACCEPTING THE WORK OF PORTILLO CONCRETE, INC., FOR
THE HIGHLAND AVENUE SAFETY ENHANCEMENTS PROJECT,
APPROVING THE FINAL CONTRACT AMOUNT OF $1,341,109.29,
AUTHORIZING RELEASE OF RETENTION IN THE AMOUNT
OF $67,055.46, AND AUTHORIZING THE MAYOR TO EXECUTE
THE NOTICE OF COMPLETION FOR THE PROJECT
WHEREAS, the Engineering Department is satisfied of that all work required to
be performed by Portillo Concrete, Inc., for the Highland Avenue Safety Enhancements Project
has been completed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
National City that the work performed by Portillo Concrete„ Inc., for the Highland Avenue Safety
Enhancements Project is accepted, the total final contract amount of $1,341,109.29 is
approved, the Mayor is authorized to execute the Notice of Completion, and payment for said
work is ordered to be made in accordance with said contract, including the release of the
retention in the amount of $67,055.46.
PASSED and ADOPTED this 17th day of May, 2016.
on orrison, Mayor
ATTEST:
Michael R. Della, CitClerk
APROVED AS _ 0 FORM:
CI: udia - ecitu
City Attorne,
Passed and adopted by the Council of the City of National City, California, on May 17,
2016 by the following vote, to -wit:
Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
City Jerk of the City of ational City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2016-68 of the City of National City, California, passed and adopted
by the Council of said City on May 17, 2016.
City Clerk of the City of National City, California
By:
Deputy
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
CQ0OA-55
MEETING DATE: May 17, 2016
AGENDA ITEM NO. 10
ITEM TITLE:
Resolution of the City Council of the City of National City: 1) accepting the work of Portillo Concrete,
Inc. for the Highland Avenue Safety Enhancements Project, CIP No. 13-07, 2) approving the final
contract amount of $1,341,109.29, 3) authorizing release of retention in the amount of $67,055.46,
and 4) authorizing the Mayor to sign the Notice of Completion for the Project.
PREPARED BY: Jose Lopez, Civil Engineering Tech.
PHONE: 619-336-4312
EXPLANATION:
See attached.
FINANCIAL STATEMENT:
ACCOUNT NO.
Retention available in account: 296-409-500-598-6570
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
DEPARTMENT: E gineering & Public Works
APPROVED BY: {{
APPROVED:V- Finance
APPROVED:
MIS
STAFF RECOMMENDATION:
Adopt Resolution
BOARD / COMMISSION RECOMMENDATION:
N/A
ATTACHMENTS:
1. Explanation
2. Notice of Completion
3. Final Contract Balance Sheet
4. Resolution
Rsoov-x‘ov vvO• rdo‘6- 6"�
EXPLANATION
The Highland Avenue Safety Enhancements Project, CIP No. 13-07, proposed traffic
calming and pedestrian safety enhancements on Highland Avenue between Division
Street and East 8th Street. Improvements included reducing the roadway from four lanes
to two lanes with left turn lanes, corner bulb -outs and pedestrian refuge islands at
intersections, ADA enhancements, new street lights, and conversion of parallel parking
to angle parking on the east side of the street to increase available parking.
On November 11, 2014, the bid solicitation was advertised in local newspapers and
posted on the City's website.
On December 4, 2014, six (6) sealed bids were received by the 10:00 AM deadline,
opened, and publically disclosed. Just Construction, Inc. was the apparent low bidder
with a total bid amount of $1,320,757.50. After reviewing Just Construction's bid
proposal, their bid was deemed "non -responsive" since a unit price was not provided for
one of the line items of work.
Portillo Concrete, Inc. was the second apparent low bidder with a total bid amount of
$1,379,220.00. Upon review of all documents submitted and reference checks, Portillo
Concrete, Inc.'s bid was responsive, and they were the lowest responsible bidder
qualified to perform the work as described in the project specifications.
On December 16, 2014, the City Council adopted Resolution No. 2014-181 awarding
the contract to Portillo Concrete, Inc. in the amount of $1,379,220 and authorized a 15%
contingency in the amount of $206,883 for any unforeseen changes.
The Notice to Proceed with construction was issued on February 5, 2015, with a
construction start date of February 9, 2015.
The change orders issued for this project are detailed in the Final Contract Balance
Report (see attached). The change orders increased the contract by $77,082.69, while
line item adjustments decreased the contract by $115,193.40, for a net decrease of
$38,110.71 to the contract. This results in a 2.8% contract decrease for a final contract
balance of $1,341,109.29.
As a result of satisfactory completion of the project, staff recommends that City Council:
1) accept the work of Portillo Concrete, Inc. for the Highland Avenue Safety
Enhancements Project, CIP No. 13-07, 2) approve the final contract amount of
$1,341,109.29, 3) authorize the release of retention in the amount of $67,055.46, and 4)
authorize the Mayor to sign the Notice of Completion for the project.
The Notice of Completion will be filed with the San Diego County Recorder's Office.
RECORDING REQUESTED BY
WHEN RECORDED MAIL TO:
NAME: CITY OF NATIONAL CITY
ADDRESS: 1243 NATIONAL CITY BOULEVARD
NATIONAL CITY, CA 91950
NOTICE OF COMPLETION
CALIFORNIA CIVIL CODE SECTION 3093
NOTICE IS HEREBY GIVEN of the completion on April 2, 2016 of the Highland Avenue Safety
Enhancements Project, CIP No. 13-07
Work of improvement or portion of work of improvement under construction or alteration.
Highland Avenue between E. 8th Street and Division Street, National City, CA 91950
Street Address City State Zip Code
The undersigned owns the following interest or estate in said property:
Owner in fee
Nature of the interest or estate of owner (mortgagor, lessee, etc.)
Said work of improvement was performed on the property pursuant to a contract with
Portillo Concrete, Inc.
Name of Original Contractor
The following work and material were supplied: Labor provided: General Laborer. Materials:
Concrete, asphalt, Street Lighting, signing, and striping. Equipment: Paving and excavation
equipment.
General statement of kind of labor, services, equipment or materials
The names and addresses of co -owners are: N/A
Dated: April 2, 2016;
Joint tenants, tenants in common, or other owners
Signature of Owner
City of National City, 1243 National City Blvd., National City, CA 91950
I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents
thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing
is true and correct.
Executed on April 2, 2016 at, National City, California.
Signature:
RON MORRISON, MAYOR N. I3-07
-1-
FINAL CONTRACT BALANCE
DATE: April 4, 2016
PROJECT: Highland Avenue Safety Enhancements
FY 14-15
CIP No. 13-07
TO:
Portillo Concrete Inc.
3527 Citrus St.
Lemon Grove, CA 91945
ORIGINAL CONTRACT AMOUNT:
START DATE:
COMPLETION DATE:
ORIGINAL CONTRACT LENGTH:
EXTENTION OF WORK DAYS:
TOTAL CONTRACT TIME:
DESCRIPTION:
$1,379,220.00
March 23, 2015
April 1, 2016
120 Working Days
131 Working Days
251 Working Days
The Final Contract Balance reports final line item amounts and summarizes all change orders to
produce a final contract amount.
CHANGE ORDERS AND LINE ITEM ADJUSTMENTS:
Change Order #1. Gunite was needed at the ends of the CMU wall on the South side of 8th
Street between K Avenue and L Avenue to prevent erosion and provide a uniform finish. The
work proceeded by time and materials under the direction of the Engineer. This Change Order
total amount was $ 2,297.02.
Change Order #2. Southbound Highland approaching 8th Street had to be restriped to one lane
to accommodate the turning radius of the MTS buses turning right onto 8th Street. Under the
direction of the Engineer the Contractor proceeded with the work. This Change Order total
amount was $ 3,197.25.
Change Order #3. A street light foundation was poured on the east side of Highland Ave and 7th
Street within the bulbout per plans, however, after review the location of all the streets lights
-2-
FINAL CONTRACT BALANCE
Highland Avenue Safety Enhancements
CIP No. 13-07
were going to be moved back further from the face of the curb for safety reasons. This change
order covers the cost to demo and relocate the street light foundation. This Change Order total
amount was $ 3,110.46.
Change Order #4. At the intersection of Highland Avenue and Division Street the NE, SE and SW
corner pedestrian ramps/ crosswalks did not meet ADA standards for pedestrian push buttons.
3 separate push button posts had to be installed at the above locations. This Change Order
total amount was $ 5,985.44.
Change Order #5. Unforeseen issues were encountered with the original design and had to be
revised. The issues consisted of revising pedestrian ramps at Highland Ave and Division St. to
meet ADA standards (3 contract days), revising the bulbouts throughout the project to reduce
the removal of street section (10 contract days) and revising median layouts to accommodate
business driveways (5 contract days). This Change Order resulted in a time only change order
adding 18 Working Days to the Contract in the amount of $ 0.00.
Change Order #6. SDGE shutdown the electrical subcontractors operation of taking down the
existing Tight poles on 9/14/15 because the lights were discovered to be owned by SDGE. After
negotiation with SDGE the electrical subcontractor was able to proceed again with taking down
the existing SDGE lights on 9/28/15. From the above dates mentioned the Contractor was
delayed 10 working days. This Change Order resulted in a time only change order adding 10
Working Days to the Contract in the amount of $ 0.00.
Change Order #7. At the intersection of Highland Avenue and 8th Street the NW corner
bulbout created issues with the MTS buses not being able to make the turning radius. Under
direction of the Engineer the Contractor proceeded under T&M to demo and replace the curb &
gutter, sidewalk, pedestrian ramp and street section at the NW corner of 8th Street and
Highland Avenue. This Change Order total amount was $ 3,782.16.
Change Order #8. At the intersection of Highland Avenue and 8th Street the NW and SW corner
pedestrian ramps/ crosswalks did not meet ADA standards for pedestrian push buttons. 2
separate push button posts had to be installed at the above locations. This Change Order total
amount was $ 5,321.32.
Change Order #9. A revised signing and striping plan was created to enhance pedestrian and
driver safety with additional signs and pavement markings. The Contractor proceeded with the
revised signing and striping plan under the direction of the Engineer. This Change Order total
amount was $ 18,648.
Change Order #10. The specified grates in the plans did not meet ADA standards with having
greater than 1/2" inch opening for a pedestrian path. Under the direction of the Engineer the
-3-
FINAL CONTRACT BALANCE
Highland Avenue Safety Enhancements
CIP No. 13-07
Contractor returned the original grates and replaced them with grates that met ADA standards.
This Change Order total amount was $ 11,521.97.
Change Order #11. The revised grates that met ADA standards were only available as 17" wide
trench grates. Additional form work was required to reduce the trench width from 24" to the
new 17". Under the direction of the Engineer the Contractor proceeded with reducing the
width of trench to accommodate the 17" grates. This Change Order total amount was
$ 11,450.40.
Change Order #12. At the intersection of Highland Avenue and 8th Street the SW corner
pedestrian ramp/ crosswalk did not meet ADA standards for pedestrian push buttons. One type
1A pole with pedestrian push buttons had to be installed at the above location. This Change
Order total amount was $ 4,466.21.
Change Order #13. The median layouts were adjusted to accommodate the entrances of
businesses. With the new layouts the overall square feet of line item 10, Stamped & Colored
PCC Median (4" Thick), was decreased more than 25%. The bid quantity being 5,650 SF and the
final measured quantity of 2,978 SF created a 47% reduction. Per section 3-2.2.3 the Contractor
requested an adjustment in payment because of the reduction of quantity and Toss of
continuity of work. The work was stopped and redesigned with the new layout. This Change
Order total amount was $ 3,206.40.
Change Order #14. The bulbout grades were redesigned to greatly reduce the amount of
asphalt street section being removed and replaced. With the new design the overall tons of line
item 20, Construct 5" asphalt concrete, was decreased more than 25%. The bid quantity being
148 tons and the final measured tons of 67.66 created a 54% reduction. Per section 3-2.2.3 the
Contractor requested an adjustment in payment because of the Toss of production and creating
small patches at 6 different locations. This Change Order total amount was $ 2,229.44.
Change Order #15. The green bike boxes at Highland Avenue and 4th Street were damaged
during installation of pedestrian ramps and needed to be repaired. The Contract for Highland
Avenue was accepted before the installation of the green bike boxes for the Community
Corridors Project. Under the direction of the Engineer the Contractor proceeded with repairing
the green bike boxes. This Change Order total amount was $ 787.50.
Change Order #15. New wire had to be pulled to repair the safety Tight above the traffic signal
at the SW corner of Highland Avenue and 8th Street. Under the direction of the Engineer the
Contractor proceeded under time and materials with repairing the safety light. This Change
Order total amount was $ 1,079.12.
Change Order #17. This Change order summarizes all the additional working days needed
throughout the project. REAS placement was delayed to accommodate businesses and
-4-
FINAL CONTRACT BALANCE
Highland Avenue Safety Enhancements
CIP No. 13-07
residents creating 17 additional working days. Revised ADA pedestrian grates created 20
additional working days to procure and install. Reconstruction of bulbout at 8th and Highland
for MTS created 5 additional working days. Procure and install new pedestrian push buttons at
Highland and 8th, 10 additional working days. Revised signing and striping plan 10 additional
working days. Procure and install additional light pole and fixture, 36 additional working days.
This Change Order resulted in a time only change order adding 98 Working Days to the
Contract in the amount of $ 0.00.
All Change Orders listed above increased the total contract Working Days by 131.
All Change Orders listed above increased the total contract amount $ 77,082.69.
There were numerous line item adjustments that resulted in an overall project deduct of
$ 38,110.71.
CONTRACT ADJUSTMENT:
As a result of the above change orders and line item adjustments, the contract price is adjusted
as follows
1. The final contract price is adjusted to $ 1,341,109.29.
2. As a result of the satisfactory completion of said project, a retention amount of
$ 67,055.46 is set for invoice processing and payment upon the receipt of signatures
and City Council's ratification of this agreement and the Notice of Completion.
This document and its purpose to balance payment shall be considered full compensation for
furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all
incidentals for performing the work described above. Portillo Concrete, Inc. will not be entitled
to damages or additional payment for delays as described in the 2012 edition of the Standard
Specifications for Public Works Construction, Section 6-6.3, for performing the work as
described above.
-5-
RESOLUTION NO. 2016 —
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
ACCEPTING THE WORK OF PORTILLO CONCRETE, INC., FOR
THE HIGHLAND AVENUE SAFETY ENHANCEMENTS PROJECT,
APPROVING THE FINAL CONTRACT AMOUNT OF $1,341,109.29,
AUTHORIZING RELEASE OF RETENTION IN THE AMOUNT
OF $67,055.46, AND AUTHORIZING THE MAYOR TO EXECUTE
THE NOTICE OF COMPLETION FOR THE PROJECT
WHEREAS, the Engineering Department is satisfied of that all work required to
be performed by Portillo Concrete, Inc., for the Highland Avenue Safety Enhancements Project
has been completed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
National City that the work performed by Portillo Concrete„ Inc., for the Highland Avenue Safety
Enhancements Project is accepted, the total final contract amount of $1,341,109.29 is
approved, the Mayor is authorized to execute the Notice of Completion, and payment for said
work is ordered to be made in accordance with said contract, including the release of the
retention in the amount of $67,055.46.
PASSED and ADOPTED this 17th day of May, 2016.
Ron Morrison, Mayor
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
Claudia Gacitua Silva
City Attorney