HomeMy WebLinkAbout2016 CON Sweetwater Authority - Landscape Design ServicesSWEETWATER AUTHORITY
505 GARRETT AVENUE
POST OFFICE BOX 2328
CHULA VISTA, CALIFORNIA 91912-2328
(619) 420-1413
FAX (619) 425-7469
http://www.sweetwater.org
June 13, 2016
Kuna Muthusamy, P.E.
Assistant Director of Engineering & Public Works
Engineering & Public Works Department
1243 National City Boulevard
National City, CA 91950-4301
Re: Letter of Agreement for Landscape Design Services
Dear Mr. Muthusamy:
GOVERNING BOARD
ERNESTO ZAMUDIO, CHAIR
TERESA "TERRY" THOMAS. VICE CHAIR
STEVE CASTANEDA
JOSS F. CERDA
RON MORRISON
JOSE PRECIADO
JESS VAN DEVENTER
JAMES L SMYTH
GENERAL MANAGER
JENNIFER H. SABINE
ASSISTANT GENERAL MANAGER
On May 25, 2016, the Governing Board of Sweetwater Authority authorized payment to the City of
National City (City) for conceptual landscape design services (See Attachment A). Sweetwater
Authority's (Authority) contribution will be used for actual costs incurred in an amount not to exceed
$10,000. In exchange for a sum not to exceed $10,000 the City will produce conceptual landscape
designs for a water conservation demonstration garden in the southerly portion of Kimball Park along
Paradise Creek in the area generally shown on Attachment B.
During the performance of this agreement, each Party agrees to protect save, defend and hold harmless
the other Party, and its Board and each member of the Board, directors, officers, agents, and employees
from any and all claims, liability, expenses, or damages of any nature, including attorneys' fees, arising
out of or in any way connected with negligent acts, errors, or omissions, or willful misconduct
performance under this agreement by the other Party, its agents, officers employees, or Consultants.
However, neither Party shall be indemnified hereunder for any loss, liability, damage, or expense
resulting from its sole negligence, willful misconduct or active negligence.
If you have any questions, please contact me at (619) 409-6702. Please have an authorized agent of the
City sign below to stipulate agreement with this letter.
Sincerely,
Jennifer Sabine
Assistant General Manager
Approved by City:
Signature
L-0561 t,C, Dzese,
Print Name
61 go 1 up
Date
A Public Water Agency
Serving National City, Chula Vista, and Bonita
Sweetwater Authority Governing Board Minutes - May 25, 2016 Page 5 of 10
fiscal year Work Plan results. Ms. Sabine responded that staff provided the results of the
first half of this fiscal year to the Board in January 2016, and will attempt to provide the full
year results as soon as practical following June 2016.
This was an information item only.
7 Local Water Conservation Demonstration Garden — Kimball Park, National City
(Finance and Personnel Committee Meeting of May 18, 2016, Item 4. A.)
Recommendation: Authorize payment in the amount of $10,000 to the City of
National City to develop conceptual plans for a local water conservation
demonstration garden at Kimball Park; and allocate $10,000 from the Expense
Contingency Fund.
Assistant General Manager Sabine stated that the Governing Board directed staff to
further pursue a partnership plan for a local water conservation demonstration garden with
the County of San Diego at the South Bay Regional Center adjacent to the Authority's
Administration Office and with the City of National City at the Kimball Park site. Staff is
continuing to pursue both partnership opportunities. The focus of this item is only regarding
the project with the City of National City (City). The City is currently implementing a project
to restore the Paradise Creek Channel along the southerly portion of Kimball Park. This
project provides an opportunity to incorporate a community water conservation
demonstration garden adjacent to the creek. The City has indicated that it requires $10,000
in order to provide a design plan for a garden that will help determine the cost of
constructing the garden and ongoing maintenance. Upon completing the plan, staff would
submit the final plan to the Board for review and approval prior to proceeding with the
project. Director Cerda stated he is concerned with this expenditure without having the
knowledge of future costs. Chair Zamudio stated that he understands that the $10,000 is
for the development of a plan only, and that it would be provided to the Board for review
and approval before proceeding. Ms. Sabine confirmed this.
Director Castaneda made a motion, seconded by Director Preciado, that the
Governing Board authorize payment in the amount of $10,000 to the City of National City to
develop conceptual plans for a local water conservation demonstration garden at Kimball
Park; and allocate $10,000 from the Expense Contingency Fund. The motion carried,
with Director Cerda opposing.
8. Review of Board Policy 511 (Finance and Personnel Committee Meeting of May 18, 2016, Item
4. B.)
Recommendation: Maintain the Local Government Commission in the list of
organizations in Policy 511, but revise the policy to state that a conference or
educational program curriculum shall be presented to the Board for review and
consideration for organizations that require per diem approval for Directors'
attendance.
Director Preciado stated that he supports maintaining the Local Government
Commission as currently listed in Policy 511 as long as the agendas of any events are
provided to the Board in advance. Director Thomas asked for some additional items to be
addressed; however, Chair Zamudio responded that she needs to submit these to the
General Manager for future review by the Finance and Personnel Committee as they are
not related to the specific issue of this agenda item.
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LOCATION EXHIBIT
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CITY OF NATIONAL CITY
Office of the City Clerk
1243 National City Blvd., National City, California 91950-4397
619-336-4228 phone / 619-336-4229 fax
Michael R. Dalla, CMC - City Clerk
SWEETWATER AUTHORITY
Letter of Agreement
Landscape Design Services
Tirza Gonzales (Engineering/PW) Forwarded Copy of
Letter of Agreement to Sweetwater Authority