HomeMy WebLinkAbout2016 CON M.A. Stevens Construction - Library Improvements SP 15-08 - Notice of CompletionPLEASE COMPLETE THIS INFORMATION
RECORDING REQUESTED BY:
City Engineer
City of National City
1243 National City Blvd.
National City, CA 91950
AND WHEN RECORDED MAIL TO:
City Engineer
City of National City
1243 National City Blvd.
National City, CA 91950
DOC# 2016-0349070
(11111111111II1I III I11111111111111111111III I11111III1I JII I11111111
Jul 13, 2016 09:36 AM
OFFICIAL RECORDS
Ernest J. Dronenburg, Jr.,
SAN DIEGO COUNTY RECORDER
FEES: $0.00
PAGES: 2
THIS SPACE FOR RECORDER'S USE ONLY
(Note: This document is recorded on behalf of the City of National City, a municipal corporation, and is exempt
from Recorder's fees pursuant to Government Code Section 27383)
NOTICE OF COMPLETION:
NATIONAL CITY PUBLIC LIBRARY, 1401 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950
CIP No. 15-08
THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION
(Additional recording fee applies)
0
RECORDING REQUESTED BY
WHEN RECORDED MAIL TO:
NAME: CITY OF NATIONAL CITY
ADDRESS: 1243 NATIONAL CITY BOULEVARD
NATIONAL CITY, CA 91950
NOTICE OF COMPLETION
CALIFORNIA CIVIL CODE SECTION 3093
NOTICE IS HEREBY GIVEN of the completion on May 31, 2016 of the: Library Remodel CIP #15-08
Work of improvement or portion of work of improvement under construction or alteration.
National City Public Library, 1401 National City Blvd., National City, CA 91950
Street Address City State Zip Code
The undersigned owns the following interest or estate in said property: Owner in Fee
Nature of the interest or estate of owner (mortgagor, lessee, etc.)
Said work of improvement was performed on the property pursuant to a contract with:
M. A. Stevens Construction, Inc.
Name of Original Contractor
The following work and material were supplied: Labor: general laborer and supervision. Materials: concrete,
miscellaneous steel, irrigation, landscaping, lighting, aluminum windows, glazing, door hardware, RFID, light
gauge metal framing, gypsum board, painting, flooring. Equipment: demolition, elevated work platforms.
General statement of kind of labor, services, equipment, or materials.
Dated: June 21, 2016:
The names and addresses of co -owners are: N/A
Joint tenants, tenants in common, or other owners
ature of Owner - City o�ILy, 1243�ational City Blvd., National City, CA 91950
I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the
same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct.
Executed on June 21, 2016 at, National City, California.
Signature:
RON MORRISON, MAYOR
Noc 15-08
RESOLUTION NO. 2016 — 97
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
ACCEPTING THE WORK OF M.A. STEVENS CONSTRUCTION, INC., FOR
THE NATIONAL CITY PUBLIC LIBRARY IMPROVEMENTS PROJECT,
APPROVING THE FINAL CONTRACT AMOUNT OF $872,798.55,
AUTHORIZING RELEASE OF RETENTION IN THE AMOUNT OF
$43,639.93, AND AUTHORIZING THE MAYOR TO EXECUTE
THE NOTICE OF COMPLETION FOR THE PROJECT
WHEREAS, the Engineering Department is satisfied that all work required to be
performed by M.A. Stevens Construction, Inc., for the National City Public Library Improvements
Project has been completed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
National City that the work performed M.A. Stevens Construction, Inc., for the National City
Public Library Improvements Project is accepted, the total final contract amount of $872,798.55
is approved, the Mayor is authorized to execute the Notice of Completion, and payment for said
work is ordered to be made in accordance with said contract, including release of the retention in
the amount of $43,639.93.
PASSED and ADOPTED this 21st day of June, 201
ATTEST:
Michael R. Dalla, C y Clerk
PPROVED TO FO
audia G
City Attorn
on Morrison, Mayor
Passed and adopted by the Council of the City of National City, California, on June 21,
2016 by the following vote, to -wit:
Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
/d A
City C erk of the ity of ational City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2016-97 of the City of National City, California, passed and adopted
by the Council of said City on June 21, 2016.
City Clerk of the City of National City, California
By:
Deputy
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
caO‘B•sq
MEETING DATE: June 21, 2016
AGENDA ITEM NO. 20
ITEM TITLE:
Resolution of the City Council of the City of National City: 1) accepting the work of MA Stevens
Construction, Inc. for the National City Public Library Improvements Project, CIP No. 15-08, 2)
approving the final contract amount of $872,798.55, 3) authorizing release of retention in the amount
of $43,639.93, and 4) authorizing the Mayor to sign the Notice of Completion for the project.
PREPARED BY: Jose Lopez, Junior Engineer -Civil
PHONE: 619-336-4312
EXPLANATION:
See attached.
DEPARTMENT: Engineering & Public Works
APPROVED BY:
4(7
FINANCIAL STATEMENT:
ACCOUNT NO.
APPROVED:
APPROVED:
Retention is available through prior City Council appropriations.
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
Finance
MIS
STAFF RECOMMENDATION:
Adopt Resolution
BOARD / COMMISSION RECOMMENDATION:
N/A
ATTACHMENTS:
1. Explanation
2. Notice of Completion
3. Final Contract Balance Sheet
4. Resolution
R‘ so\AMON1 N4. (40‘6'e‘`I
EXPLANATION
The National City Public Library Improvements, CIP No. 15-08 included installation of
new composite textile flooring, installation of public safety cameras, improvements and
expansion to the building lighting system, new radio -frequency identification book
delivery system, six new book shelves, irrigation and landscaping improvements, and
architectural concrete improvements. The project also included installing new composite
textile carpeting in the City Council Chambers and Large Conference Room at City Hall.
On September 10, 2015, the bid solicitation was posted on PlanetBids, a free public
electronic bidding system for contractors. On September 14, 2015, the bid solicitation
was advertised in local newspapers.
On October 6, 2015, three (3) bids were received electronically on PlanetBids by the
10:00 a.m. deadline. Bid results were available immediately after the 10:00 a.m.
deadline. M.A. Stevens Construction, Inc., a National City local contractor, was the
apparent low bidder with a total bid amount of $829,232.00. Upon review of all
documents submitted and reference checks, M.A. Stevens Construction, Inc.'s bid was
responsive, and they were the lowest responsible bidder qualified to perform the work
as described in the project specifications.
On October 20, 2015, the City Council adopted Resolution No. 2015-162 awarding the
contract to M.A. Stevens Construction, Inc. in the amount of $829,232 and authorized a
15% contingency in the amount of $124,384.80 for any unforeseen changes.
Two Notices to Proceed were issued this project, defining the administrative period, and
construction period. The Notice to Proceed with the administrative work was issued
November 18, 2015. The Notice to Proceed with construction was issued on December
17, 2015, with a construction start date of December 18, 2015.
The change orders issued for this project are detailed in the Final Contract Balance
Report (see attached). The change orders increased the contract by $141,802.94, and
line item adjustments decreased the contract by $98,236.39, for a net increase of
$43,566.55 to the contract. This results in a 5.2% contract increase for a final contract
balance of $872,798.55.
As a result of satisfactory completion of the project, staff recommends that City Council:
1) accept the work of M.A. Stevens Construction, Inc. for the National City Public Library
Improvements Project, CIP No. 15-08, 2) approve the final contract amount of
$872,798.55, 3) authorize the release of retention in the amount of $43,639.93, and 4)
authorize the Mayor to sign the Notice of Completion for the project.
The Notice of Completion will be filed with the San Diego County Recorder's Office.
RECORDING REQUESTED BY
WHEN RECORDED MAIL To:
NAME:
ADDRESS:
CITY OF NATIONAL CITY
1243 NATIONAL CITY BOULEVARD
NATIONAL CITY, CA 91950
NOTICE OF COMPLETION
CALIFORNIA CIVIL CODE SECTION 3093
NOTICE IS HEREBY GIVEN of the completion on May 31, 2016 of the: Library Remodel CIP #15-08
Work of improvement or portion of work of improvement under construction or alteration.
National City Publi¢ Library, 1401 National City Blvd., National City, CA 91950
Street Address City State Zip Code
The undersigned owns the following interest or estate in said property: Owner in Fee
Nature of the interest or estate of owner (mortgagor, lessee, etc.)
Said work of improvement was performed on the property pursuant to a contract with:
M. A. Stevens Construction, Inc.
Name of Original Contractor
The following work and material were supplied: Labor: general laborer and supervision. Materials: concrete,
miscellaneous steel, irrigation, landscaping, lighting, aluminum windows, glazing, door hardware, RFID, light
gauge metal framing, gypsum board, painting, flooring. Equipment: demolition, elevated work platforms.
General statement of kind of labor, services, equipment or materials.
Dated: May 31, 2016:
The names and addresses of co -owners are: N/A
Joint tenants, tenants in common, or other owners
Signature of Owner - City of National City, 1243 National City Blvd., National City, CA 91950
I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the
same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct.
Executed on May 31, 2016 at, National City, California.
Signature:
RON MORRISON, MAYOR
Noc 15.08
-1-
FINAL CONTRACT BALANCE REPORT
DATE: June 9, 2016
PROJECT: Library Remodel
FY 15-16
CIP No. 15-08
TO: M.A. Stevens Construction,Inc.
ORIGINAL CONTRACT AMOUNT:
NTP/START DATE:
COMPLETION DATE:
ORIGINAL CONTRACT LENGTH:
EXTENTION OF WORK DAYS:
TOTAL CONTRACT TIME:
$829,232.00
November 18, 2015
May 30, 2016
61 Calendar Days
135 Calendar Days (92 Working Days)
196 Calendar days
DESCRIPTION:
The Final Contract Balance reports final line item amounts and summarizes all change orders to
produce a final contract amount.
CHANGE ORDERS AND LINE ITEM ADJUSTMENTS:
Change Order #1, Item #1. The City elected to upgrade portions of the Council Chambers and
adjacent Conference Room. These upgrades included new carpet, painting and other interior
improvements and were identified in ASI #1 dated 11-19-15. The work was performed per MA
Stevens Construction PCO #4R dated 12-10-15 = $44,053.02
Change Order #1, Item #2. Portions of the existing sub -floor located in the Council Chambers
were uneven due to the existing vinyl tiling that remained. This required portions of the
subfloor to be floated to achieve an even substrate for the new carpet. The work was
performed per MA Stevens Construction PCO #6 dated 12-7-15 = $1,277.46
Change Order #2. The City elected to add new chairs for the Council Chambers. This included
(95) ea. „ SITONIT LUMIN" Chair with Upholstered Seat and Fixed Arms. This work was
performed per MA Stevens Construction PCO #3 dated 12-15-15 = $28,308.27
Change Order #3-Item #1: Due to existing soil conditions within the exterior landscaping
improvements, the soil preparations requirements were changed to accommodate these
existing conditions. This work was performed per Submittal #22R dated 12-9-15 and MA
Stevens Construction PCO #7 dated 12-22-15 = $996.98
-2-
FINAL CONTRACT BALANCE REPORT
Library Remodel
CIP No. 15-08
June 9, 2016
Change Order #3-Item #2: In order to install the new carpet in the Library, 33 existing tables
had to be removed. These tables had hard wired electrical and data outlets which had to be
disconnected to allow removal of the tables. The work was performed per RFI #17 response and
MA Stevens Construction PCO #8 dated 12-22-15 = $ 13,165.89
Change Order #3-Item #3: The City elected to delete Bid Item #8 for contractor installation of
owner furnished security cameras and related equipment. This change resulted in a credit per
MA Stevens Construction PCO #9 dated 12-22-15 = ($13,131.00)
Change Order #3-Itenh #4: The specified) pre -manufactured shelf system included prefinished
end panels. The architect determined that the end panels were not needed and they were
subsequently deleted. This change resulted in a credit per MA Stevens Construction PCO #10
dated 12-22-15 = ($173.42.)
Change Order #3-Item #5: The City elected to delete the installation of the Radio Frequency
Identification, RFID, from the contractor's scope. This change resulted in a credit per MA
Stevens Construction PCO #12 dated 12-29-15 = ($3,642.00)
Change Order #3-Item #6: An existing area Tight fixture was found in the concrete bench to be
demolished on the south entrance to the Library. The Tight fixture and the conduit feeding it
needed to be disconnected and removed. The work was performed per RR #19 Response dated
12-18-15 and MA Stevens Construction PCO #13 dated 12-30-15 = $ 813.34
Change Order #3-Item #7: An existing concrete foundation was discovered within the new
landscaping area located on the east side of the library. The concrete object was interfering
with the new landscaping improvements and needed to be partially removed. The work was
performed per MA Stevens Construction PCO #14 dated 12-31-15 = $962.54
Change Order #3-Item #8: The existing plastic laminate at the low wall was previously damaged
by others. The City elected to repair this damage along with the new laminate work. The work
was performed per RFI#22 Response dated 12-24-15 and MA Stevens Construction PCO #15
dated 12-30-15 = $228.44
Change Order #3-Item #9: The existing plastic laminate at the new storefront door location was
previously damaged by others. The City elected to repair this damage along with the new
laminate work. The work was performed per RFI#21 Response dated 12-24-15 and MA Stevens
Construction PCO #16 dated 12-30-15 = $ 404.68
Page 2 of 5
-3-
FINAL CONTRACT BALANCE REPORT
Library Remodel
CIP No. 15-08
June 9, 2016
Change Order #3-Item #10: The City elected to upgrade the finish for the north and south walls
in the Council Chambers to fabric wall covering. The work was performed per ASI #1 and MA
Stevens Construction PCO #17 dated 1-5-16 = $ 11,460.75
Change Order #3-Item #11: An existing structural component was discovered during demolition
that was obstructing the designated location of the RFID wall opening. The opening needed to
be modified to accommodate the obstruction. The work was performed per RFI #29 Response
dated 12-28-15 and MA Stevens Construction PCO #18 dated 1-5-16 = $2,305.65
Change Order#3-Item #12: The City elected to delete Bid Item #5 ART FENCE EXTENSION AND
ART TILES in its entirety. This change resulted in a credit = ($50,060.00)
Change Order #4: During demolition for the new storefront door, several existing structural
components were discovered that obstructed placement of the new door and frame as
designed. The existing structural components and new door were modified to accommodate
the existing conditions. The work was performed per RFI #34 Response dated 1-15-16 and MA
Stevens Construction PCO #22 dated 1-20-16 = $11,751.88
Change Order #5-Item #1: The City elected to add new chairs at the Council Conference Room.
Sixty (60) Working Days were added to the contract time for acquisition of the new chairs. The
work was performed per MA Stevens Construction PCO #34 dated 3-4-16 = $13,895.73
Change Order #5-Item #2: The specified stair treads that were submitted and approved did not
fit the existing stairs due to the radius tread design. The treads that were delivered to the site
had to be returned. This change resulted in a credit per MA Stevens Construction PCO #24
dated 1-20-16 = ($2,403.37)
Change Order #5-Item #3: The specified storefront door was modified per CCO #4. The original
specified door and frame were deleted. This change resulted in a credit per MA Stevens
Construction PCO #25 dated 2-1-16 = ($2,700.00)
Change Order #5-Item #4: The City elected to repair the existing carpet and junction box
located at the Council Dias. The work was performed per MA Stevens Construction PCO #27
dated 2-1-16 = $667.48
Change Order #6-Item #1: The existing exterior concrete paving at the new storefront door
located on the north patio did not meet ADA slope ratios and needed to be changed to comply.
The contract plans did not include any modifications to the existing concrete paving. Portions of
the concrete paving were removed and replaced with compliant slope ratios. The work was
performed per MA Stevens Construction PCO #33.1 dated 5-5-16 = $10,525.33
Page 3 of 5
-4-
FINAL CONTRACT BALANCE REPORT
Library Remodel
CIP No. 15-08
June 9, 2016
Change Order #6-Item #2: The contract plans required adjustment of the existing light control
sensors to turn off the light within 5 seconds of no movement. The existing sensors did not
have a setting for this time delay and the City elected to change the sensors to provide the
required time delay setting. The work was performed per MA Stevens Construction PCO #35
dated 5-5-16 = $455.79
Change Order #6-Item #3: Bid Item #4 included an allowance of $75,000.00 to purchase and
install the Radio Frequency Identification, (RFID), system as required by the contract
documents. The work was completed under the designated allowance amount and the unused
_ balance of the allowance is a credit per MA Stevens Construction PCO #36 dated 5-5-16 =
($16,805.79)
Change Order #6-Item #4: CCO #5-Item #1 included purchase and delivery of new chairs for the
Council Conference room. Upon delivery, contractor's supervision was required to provide
secure access to Council Chambers after hours. The work was performed per MA Stevens
Construction PCO #37 dated 5-5-16 = $192.00
Change Order #6-Item #5: Due to operational and maintenance problems with the new token
operated door locks on the 1st floor, the City elected to remove the new locks and re -install the
existing locks. The work was performed per MA Stevens Construction PCO #38 dated 5-5-16 =
$337.71
Change Order #6-Item #6: Bid Item #3 included an allowance of $25,000.00 for various Field
Orders that may be needed during construction. The work was completed under the designated
allowance amount and the unused balance of the allowance is a credit = ($9,280.81)
Page 4 of 5
-5-
FINAL CONTRACT BALANCE REPORT
Library Remodel
CIP No. 15-08
June 9, 2016
All Change Orders listed above increased the total contract by 92 Working Days.
All Change Orders listed above increased the total contract amount by $141,802.94.
Numerous line item adjustments resulted in a contract decrease of $98,236.39.
CONTRACT ADJUSTMENT:
As a result of the above change orders and line item adjustments, the contract price is adjusted
as follows:
1. The final contract price is adjusted to $ 872,798.55.
2. As a result of the satisfactory completion of said project, a retention amount of
$ 43,639.93 is set for invoice processing and payment upon the receipt of signatures
and City Council's ratification of this agreement and the Notice of Completion.
This document and its purpose to balance payment shall be considered full compensation for
furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all
incidentals for performing the work described above. M.A. Stevens, Inc. will not be entitled to
damages or additional payment for delays as described in the 2012 edition of the Standard
Specifications for Public Works Construction, Section 6-6.3, for performing the work as
described above.
RESOLUTION NO. 2016 —
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
ACCEPTING THE WORK OF M.A. STEVENS CONSTRUCTION, INC., FOR
THE NATIONAL CITY PUBLIC LIBRARY IMPROVEMENTS PROJECT,
APPROVING THE FINAL CONTRACT AMOUNT OF $872,798.55,
AUTHORIZING RELEASE OF RETENTION IN THE AMOUNT OF
$43,639.93, AND AUTHORIZING THE MAYOR TO EXECUTE
THE NOTICE OF COMPLETION FOR THE PROJECT
WHEREAS, the Engineering Department is satisfied that all work required to be
performed by M.A. Stevens Construction, Inc., for the National City Public Library Improvements
Project has been completed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
National City that the work performed M.A. Stevens Construction, Inc., for the National City
Public Library Improvements Project is accepted, the total final contract amount of $872,798.55
is approved, the Mayor is authorized to execute the Notice of Completion, and payment for said
work is ordered to be made in accordance with said contract, including release of the retention in
the amount of $43,639.93.
PASSED and ADOPTED this 21st day of June, 2016.
Ron Morrison, Mayor
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
Claudia Gacitua Silva
City Attorney