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HomeMy WebLinkAboutPOA MOU Jan 1 2016 through Dec 31 2018 - Side Letter - POST Incentive Pay*CALIFORNIA NATIONAL CITY 1);v iacosros*rso Side Letter Agreement City of National City and National City Police Officers' Association The City of National City of National City ("City") and the National City Police Officers' Association ("POA") have met and conferred in good faith regarding the process and requirements for eligible employees to receive POST incentive pay set forth in this Side Letter Agreement, which Side Letter shall be effective upon Council approval on September 6, 2016. Specifically, the City and POA agree that Article 12 of the Memorandum of Understanding between the City and POA with effective dates January 1, 2016 through December 31, 2018 shall be amended to state as follows (all changes are to Section 2; all other sections of the Article remain unchanged): Article 12 Safety employees covered by this Memorandum of Understanding (MOU) are eligible for educational incentive pay upon meeting the requirements indicated below. Effective retroactive to January 1, 2016 LEVEL I $30.00 per month compensation * LEVEL II 2% of base monthly salary LEVEL III 6% of base monthly salary ** AS or AA in related field Intermediate POST Certificate Advanced POST Certificate * Level I benefits are only available to employees already receiving such benefits as of July 1, 2002. ** Effective January 1, 2017, increase Advanced POST to 7% Section 1 General Requirements 1. Completion of the initial Probationary Period with the National City Police Department. 2. Performance Report of at least "Satisfactory" on last two (2) reports. 3. Recommendation from the Chief of Police and the approval of the City Manager or designee. Section 2 Process for POST Pay 1. It is the responsibility of the employee to submit all required documentation to the Police Department's Training Coordinator. City - POA Side Letter Re POST Pay September 6, 2016 Page 1 of 3 2. The Training Coordinator will submit completed packages to POST. While the Training Coordinator will review application packages prior to submittal, it is solely the responsibility of POST to determine the completeness of the packages and the eligibility of the employee. 3. Issued POST certificates will be mailed to the Training Coordinator. Upon receiving, the Training Coordinator will: a. Request the Chiefs Executive Assistant prepare and route a Personnel Action Form to initiate the payment of the appropriate level of educational incentive pay based on the level of POST certification. b. Route the POST certificate to the employee. 4. Employees who otherwise meet the requirements for this educational incentive pay, and whose completed packages are actively in the POST review and approval process on or after the date the City Council approves this Side Letter Agreement, will commence their educational incentive pay retroactive to the date the incentive pay qualifying POST certificate is issued. This provision shall not be applied retroactively to any POST certification issued prior to the date the City Council approves this Side Letter Agreement. Section 3. Tuition Reimbursement The Educational Expenses Reimbursement Plan is available to employees who wish to improve their work performance through furthering their education. The plan provides reimbursement for up to $2,500 per fiscal year and is open to all employees who meet the following criteria: 1. Successful completion of probation. 2. A proposed course of instruction is related to the employee's employment with the City, or the course is required for a degree in a closely related field. The Chief of Police or his designee has the final authority on determining whether a course or degree is job related. Request must be submitted in writing on appropriate department form according to established procedures. 3. The reimbursement may be used to cover the costs of tuition, registration and books at a local community or state college or university. 4. The course must be passed with a grade of "C" or better. If taken on a pass/fail basis, employee must pass course(s) taken. 5. The employee must show written documentation of the expenditures being claimed for reimbursement. 6. The Police Chief will be given an annual budget of $30,000 for purposes of tuition reimbursement pursuant to this Article. Once this budget is fully expended in any one year, no further tuition reimbursement is available for that year. If the Department is about to exhaust its entire $30,000 fiscal year budget, the Department will reimburse employees within City - POA Side Letter Re POST Pay September 6, 2016 Page 2 of 3 that fiscal year in the same order in which the employees received Department approval for course reimbursement. For the City n Deputy C typ7 / Dated: Claudia G. Sil City Atto - y Dated: For the POA William Phillips POA President Dated: < t — I Bradley M. Fields, Esq. POA Attorney Dated: 8//a/tip City - POA Side Letter Re POST Pay September 6, 2016 Page 3 of 3 RESOLUTION NO. 2016 — 127 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING A SIDE LETTER AGREEMENT TO ARTICLE 12 (EDUCATION/POST CERTIFICATE INCENTIVE PAY) OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF NATIONAL CITY NATIONAL CITY AND THE NATIONAL CITY POLICE OFFICERS' ASSOCIATION WHEREAS, the City of National City (City) and the National City Police Officers' Association (POA) desire to modify Article 12 (Education/POST Certificate Incentive Pay) of the Memorandum of Understanding (MOU) between the City and the POA; and WHEREAS, the California Commission on Peace Officer Standards and Training (POST) is responsible for certifying sworn safety employees for State and local law enforcement agencies; and WHEREAS, pursuant to Article 12 of the current City Council approved POA MOU, safety employees represented by POA who obtain Intermediate or Advanced POST certification are eligible for POST incentive pay; and WHEREAS, safety employees meeting the POST guidelines for said certifications are responsible for submitting all required documentation for consideration by POST personnel; and WHEREAS, while the processing time by POST is currently between three months and one year, the date on the POST certificate (if issued) is the date upon which the request was received by POST; and WHEREAS, this Side Letter to the POA MOU clarifies that the POST incentive pay will commence effective with the date on the POST certificate for POST certificate submittals actively under review and approval process on or after the City Council approves the Side Letter. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby approves the Side Letter modifying Article 12 (Education/Post Certificate Incentive Pay) of the Memorandum of Understanding between the City of National City and the National City Police Officers' Association clarifying that the POST incentive pay will commence effective with the date on the POST certificate. PASSED and ADOPTED this 6th day of Septem ATTEST: 2t/i/AfitA Michael R. Dalla, ity Clerk Morrison, Mayor AP ROVED A O FORM: City Attorne Passed and adopted by the Council of the City of National City, California, on September 6, 2016 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California City Clerk of the City of tional City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2016-127 of the City of National City, California, passed and adopted by the Council of said City on September 6, 2016. City Clerk of the City of National City, California By: Deputy GOB-3-V4 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT 4""' MEETING DATE: September 6, 2016 AGENDA ITEM NO. 6 ITEM TITLE: Resolution of the City Council of the City of National City approving a Side Letter Agreement to Article 12 of the Memorandum of Understanding (MOU) between the City and the National City Police Officers' Association, Education/POST Certificate Incentive Pay. PREPARED BY: Stacey Stevenson DEPARTMENT: Human Resources PHONE: 336-4308 EXPLANATION: The purpose of this Side Letter Agreement is to modify Article 12 of the Memorandum of Understanding (MOU) between the City and the National City Police Officers' Association (POA), Education/POST Certificate Incentive Pay. The California Commission on Peace Officer Standards and Training (POST) is responsible for certifying sworn safety employees for State and local law enforcement agencies. As provided for in Article 12 of the current City Council approved POA MOU, safety employees represented by POA who obtain Intermediate or Advanced POST certification are eligible for POST incentive pay. Employees meeting the POST guidelines for said certifications are responsible for submitting all required documentation for consideration by POST personnel. While the processing time by POST is currently between three months and one year, the date on the POST certificate (if issued) is the date upon which the request was received by POST. The current MOU language is silent as to the effective date of the incentive pay. With this Side Letter Agreement, staff seeks to clarify that the incentive pay will commence effective with the date on the POST certificate. If approved by City Council, the terms of this Side Letter Agreement will be effective upon employees who otherwise meet the requirements for this educational incentive pay, and whose completed packages are actively in the POST review and approval process on or after the date the City Council approves this Side Letter Agreement. APPROVED BY: FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: There is no fiscal impact associated with this item. ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt the resolution approving Side Letter Agreement to Article 12 of the labor agreement with the National City Police Officers' Association BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Side Letter Agreement Resolution 9Nes01/41QN‘00 gyp. a0‘6-‘14� Side Letter Agreement City of National City and National City Police Officers' Association The City of National City of National City ("City") and the National City Police Officers' Association ("POA") have met and conferred in good faith regarding the process and requirements for eligible employees to receive POST incentive pay set forth in this Side Letter Agreement, which Side Letter shall be effective upon Council approval on September 6, 2016. Specifically, the City and POA agree that Article 12 of the Memorandum of Understanding between the City and POA with effective dates January 1, 2016 through December 31, 2018 shall be amended to state as follows (all changes are to Section 2; all other sections of the Article remain unchanged): Article 12 Safety employees covered by this Memorandum of Understanding (MOU) are eligible for educational incentive pay upon meeting the requirements indicated below. Effective retroactive to January 1, 2016 LEVEL I $30.00 per month compensation t LEVEL II 2% of base monthly salary LEVEL III 6% of base monthly salary ** AS or AA in related field Intermediate POST Certificate Advanced POST Certificate * Level I benefits are only available to employees already receiving such benefits as of July 1, 2002. ** Effective January 1, 2017, increase Advanced POST to 7% Section 1 General Requirements 1. Completion of the initial Probationary Period with the National City Police Department. 2. Performance Report of at least "Satisfactory" on last two (2) reports. 3. Recommendation from the Chief of Police and the approval of the City Manager or designee. Section 2 Process for POST Pay 1. It is the responsibility of the employee to submit all required documentation to the Police Department's Training Coordinator. City - POA Side Letter Re POST Pay September 6, 2016 Page 1 of 3 2. The Training Coordinator will submit completed packages to POST. While the Training Coordinator will review application packages prior to submittal, it is solely the responsibility of POST to determine the completeness of the packages and the eligibility of the employee. 3. Issued POST certificates will be mailed to the Training Coordinator. Upon receiving, the Training Coordinator will: a. Request the Chief s Executive Assistant prepare and route a Personnel Action Form to initiate the payment of the appropriate level of educational incentive pay based on the level of POST certification. b. Route the POST certificate to the employee. 4. Employees who otherwise meet the requirements for this educational incentive pay, and whose completed packages are actively in the POST review and approval process on or after the date the City Council approves this Side Letter Agreement, will commence their educational incentive pay retroactive to the date the incentive pay qualifying POST certificate is issued. This provision shall not be applied retroactively to any POST certification issued prior to the date the City Council approves this Side Letter Agreement. Section 3. Tuition Reimbursement The Educational Expenses Reimbursement Plan is available to employees who wish to improve their work performance through furthering their education. The plan provides reimbursement for up to $2,500 per fiscal year and is open to all employees who meet the following criteria: 1. Successful completion of probation. 2. A proposed course of instruction is related to the employee's employment with the City, or the course is required for a degree in a closely related field. The Chief of Police or his designee has the final authority on determining whether a course or degree is job related. Request must be submitted in writing on appropriate department form according to established procedures. 3. The reimbursement may be used to cover the costs of tuition, registration and books at a local community or state college or university. 4. The course must be passed with a grade of "C" or better. If taken on a pass/fail basis, employee must pass course(s) taken. 5. The employee must show written documentation of the expenditures being claimed for reimbursement. 6. The Police Chief will be given an annual budget of $30,000 for purposes of tuition reimbursement pursuant to this Article. Once this budget is fully expended in any one year, no further tuition reimbursement is available for that year. If the Department is about to exhaust its entire $30,000 fiscal year budget, the Department will reimburse employees within City - POA Side Letter Re POST Pay September 6, 2016 Page 2 of 3 that fiscal year in the same order in which the employees received Department approval for course reimbursement. For the City For the POA William Phillips POA President Dated: es-(F fr Bradley M. Fields, Esq. POA Attorney Dated: a// City - POA Side Letter Re POST Pay September 6, 2016 Page 3 of 3 RESOLUTION NO. 2016 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING A SIDE LETTER AGREEMENT TO ARTICLE 12(EDUCATION/POST CERTIFICATE INCENTIVE PAY) OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF NATIONAL CITY NATIONAL CITY AND THE NATIONAL CITY POLICE OFFICERS' ASSOCIATION WHEREAS, the City of National City (City) and the National City Police Officers' Association (POA) desire to modify Article 12 (Education/POST Certificate Incentive Pay) of the Memorandum of Understanding (MOU) between the City and the POA; and WHEREAS, the California Commission on Peace Officer Standards and Training (POST) is responsible for certifying sworn safety employees for State and local law enforcement agencies; and WHEREAS, pursuant to Article 12 of the current City Council approved POA MOU, safety employees represented by POA who obtain Intermediate or Advanced POST certification are eligible for POST incentive pay; and WHEREAS, safety employees meeting the POST guidelines for said certifications are responsible for submitting all required documentation for consideration by POST personnel; and WHEREAS, while the processing time by POST is currently between three months and one year, the date on the POST certificate (if issued) is the date upon which the request was received by POST; and WHEREAS, this Side Letter to the POA MOU clarifies that the POST incentive pay will commence effective with the date on the POST certificate for POST certificate submittals actively under review and approval process on or after the City Council approves the Side Letter. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby approves the Side Letter modifying Article 12 (Education/Post Certificate Incentive Pay) of the Memorandum of Understanding between the City of National City and the National City Police Officers' Association clarifying that the POST incentive pay will commence effective with the date on the POST certificate. PASSED and ADOPTED this 16th day of August, 2016. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Dalla, City Clerk Claudia Gacitua Silva City Attorney