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HomeMy WebLinkAbout2016 CON EV/CON Associates - Consulting Services Port DistrictSHORT FORM SERVICES AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND EV/CON ASSOCIATES, LLC THIS AGREEMENT is entered into this 1st day of June, 2016, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and EV/CON ASSOCIATES, LLC, a Limited Liability Company (the "CONSULTANT"). NOW, THEREFORE, CITY agrees to engage CONTRACTOR to perform the services set forth herein in accordance with the following terms and conditions: 1. Description of Services. CONTRACTOR shall provide Economic Development consulting as outlined in Exhibit "A" and National City Port District consulting, as outlined in Exhibit `B", and as directed by Brad Raulston, Deputy City Manager. 2. Length of Agreement. The duration of this Agreement is from June 1, 2016 through May 31, 2017. 3. Compensation. The total compensation to CONTRACTOR for providing the services set forth herein shall not exceed $24,000. The compensation for CONTRACTOR'S work shall be based upon and not exceed the rates given in Exhibits "A" and `B" (the labor rates) without prior written authorization from CITY. 4. Payment Schedule. CITY will make payment within thirty (30) days of receiving and approving a billing statement for the satisfactorily completed services of CONTRACTOR. 5. Termination. CITY may terminate this Agreement at any time by providing a one (1) day written notice to CONTRACTOR. 6. Independent Contractor. It is agreed that CONTRACTOR is an independent Contractor, and all persons working for or under the direction of CONTRACTOR are CONTRACTOR'S agents, servants and employees, and said persons shall not be deemed agents, servants, or employees of CITY. 7. Insurance. CONTRACTOR shall obtain: A. ►1 If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include owned, non -owned, and hired vehicles ("any auto"). C. Commercial General Liability Insurance, with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate with a $2,000,000 umbrella policy, covering all bodily injury and property damage arising out of its operations, work, or performance under this Agreement. The policy shall name the CITY and its officers, agents and employees as additional insureds, and a separate additional insured endorsement shall be provided. The general aggregate limit must apply solely to this "project" or "location". The general aggregate limit must apply solely to this "project" or "location". The "project" or "location" should be noted with specificity on an endorsement that shall be incorporated into the policy. D. Workers' compensation insurance in an amount sufficient to meet statutory requirements covering all of CONTRACTOR'S employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the City. Said endorsement shall be provided prior to commencement of work under this Agreement. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY of cancellation or material change. F. Said policies, except for the professional liability and workers' compensation policies, shall name the CITY and its officers, agents and employees as additional insureds, and separate additional insured endorsements shall be provided. G. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONTRACTOR shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date must be on or before the date of this Agreement. H. Insurance shall be written with only California admitted companies which hold a current policy holder's alphabetic and financial size category rating of not less than A: V II according to the current Best's Key Rating Guide, or a company equal financial stability that is approved by the City's Risk Manager. In the event coverage is provided by non -admitted "surplus lines" carriers, they must be included on the most recent California List of Eligible Surplus Lines Insurers (LESLI list) and otherwise meet rating requirements. I. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with, and approved by the CITY's Risk Manager. If the CONTRACTOR does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. J. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. K. Insurance certificates must specify certificate holder as: City of National City ATTN: Risk Manager 1243 National City Blvd National City, CA 91950-4301 8. INDEMNIFICATION AND HOLD HARMLESS. The CONSULTANT agrees to defend, indemnify and hold harmless the City of National City, its officers, officials, agents, and employees, against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONSULTANT'S performance or other obligations under this Agreement; provided, however, that this indemnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the City, its agents, officers, or employees. CITY will cooperate reasonably in the defense of any action, and CONSULTANT shall employ competent counsel, reasonably acceptable Revised May 2016 2 to the City Attorney. The indemnity, defense, and hold harmless obligations contained herein shall survive the termination of this Agreement for any alleged or actual omission, act, or negligence under this Agreement that occurred during the term of this Agreement. 8. Acceptability of Work. The City shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance, and/or the compensation payable to the CONTRACTOR. 9. Business License. CONTRACTOR must possess or shall obtain business license from National City Finance Department before beginning work. 10. Miscellaneous Provisions. A. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. B. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. C. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. D. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. To the extent any exhibits or schedules or provisions thereof conflict or are inconsistent with the terms and conditions contained in this Agreement, the terms and conditions of this Agreement will control. E. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. F. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. G. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. The CONTRACTOR shall comply with all laws, including federal, state, and local laws, whether now in force or subsequently enacted. H. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent, or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. I. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. J. Subcontractors or Subconsultants. The City is engaging the services of the CONTRACTOR identified in this Agreement. The CONTRACTOR shall not subcontract any portion of the work, unless such subcontracting was part of the original proposal or is allowed by the City. In the event any portion of the work under this Agreement is subcontracted, the subcontractor(s) shall be required to comply with and agree to, for the benefit of and in favor of the City, both the insurance provisions in Section 7 and the indemnification and hold harmless provision of Section 8 of this Agreement. Revised May 2016 3 K. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, this Agreement is executed by CITY and by CONTRACTOR on the date and year first above written. CITY OF NATIONAL CITY B`f=—= --` ,)ul Leslie Deese, City Manager APPROVED AS TO FORM: r) go,. eo George H. Eiser, III Interim City Attorney CONTACT INFORMATION CITY OF NATIONAL CITY 1243 National City Boulevard National City, CA 91950-4397 Phone: (619) 336-4256 Fax: (619) 336-4217 Contact: Brad Raulston Title: Deputy City Attorney Dep.: City Manager Office Email: braulston@nationalcityca.gov Email: ddavis@nationalcityca.gov Revised May 2016 EV/CON[, SOCIATES, LLC By: Paul ralone (Print) Owner EV/CON ASSOCIATES, LLC 640 Via Del Campo San Marcos, CA 92078 Phone: (760) 802-2487 Fax: Contact: Paul Malone Title: Owner Email: paulcmalone@gmail.com Taxpayer I.D. No.: 46-2439700 4 EV/CON ASSOCIATES, LLC EXHIBIT "A" SCOPE OF WORK NATIONAL CITY ECONOMIC DEVELOPMENT Consultant shall, at the request and direction of City staff, provide some or all of the following services in furtherance of City's strategic and/or project -specific economic development needs: 1. Consult with staff and/or City's agents, community leaders and others 2. Attend meetings and hearings with staff and/or represent City at same (as directed) 3. Assist in negotiations with outside agencies and/or private entities 4. Assist in the preparation, justification and processing of entitlement applications and/or other regulatory requests to outside agencies 5. Participate in the identification, vetting and engagement of other consultants, as required 6. Aid in the identification and development of planning, financing and community engagement strategies and mechanisms appropriate to City's needs 7. Assist in internal coordination of City's economic development activities 8. Prepare written plans, contracts, reports, studies, memoranda or presentations as needed 9. Perform such other related services as directed The precise tasks, manner in which such services are to be rendered and the specific hours to be worked by Consultant shall be determined by mutual agreement and may change from time to time depending upon the needs of City. Consultant agrees to make itself reasonably available, in person and via teleconference or other electronic means, to work such hours as may be necessary to meet City's requirements for the term of this Agreement. Where Consultant does not possess the requisite skills or experience to satisfy such needs, Consultant will immediately advise of same and endeavor to assist City in engaging others with the desired expertise. Compensation not -to -exceed $12,000 for Economic Development services. Consultant's hourly billing rate is $200.00 (two hundred dollars) per hour. 6 Revised May 2016 EV/CON ASSOCIATES, LLC EXHIBIT "B" SCOPE OF WORK NATIONAL CITY PORT DISTRICT Consultant shall, at the request and direction of City staff, provide some or all of the following services in furtherance of City's strategic and/or project -specific National City Port District needs: 1. Consult with staff and/or City's agents, community leaders and others 2. Attend meetings and hearings with staff and/or represent City at same (as directed) 3. Assist in negotiations with outside agencies and/or private entities 4. Assist in the preparation, justification and processing of entitlement applications and/or other regulatory requests to outside agencies 5. Participate in the identification, vetting and engagement of other consultants, as required 6. Aid in the identification and development of planning, financing and community engagement strategies and mechanisms appropriate to City's needs 7. Assist in internal coordination of National City's Port District activities 8. Prepare written plans, contracts, reports, studies, memoranda or presentations as needed 9. Perform such other related services as directed The precise tasks, manner in which such services are to be rendered and the specific hours to be worked by Consultant shall be determined by mutual agreement and may change from time to time depending upon the needs of City. Consultant agrees to make itself reasonably available, in person and via teleconference or other electronic means, to work such hours as may be necessary to meet City's requirements for the term of this Agreement. Where Consultant does not possess the requisite skills or experience to satisfy such needs, Consultant will immediately advise of same and endeavor to assist City in engaging others with the desired expertise. Compensation not -to -exceed $12,000 for National City Port District services Consultant's hourly billing rate is $200 (two hundred dollars) per hour. 8 Revised May 2016 CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950-4397 619-336-4228 Michael R. Dalla, CMC - City Clerk EV/CON ASSOCIATES, LLC Economic Development Consulting Services Tonya Hussain (Planning) Forwarded Copy of Agreement to EV/CON Associates