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HomeMy WebLinkAbout2015 CON PAL General Engineering - Community Corridor Improvement Project SP #12-05 - Notice of CompletionPLEASE COMPLETE THIS INFORMATION RECORDING REQUESTED BY: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 AND WHEN RECORDED MAIL TO: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 DOC# 2017-0096954 II IIII 1111 IIII 11 I IIII IIII II II 111 ill 11 Mar 01, 2017 12:38 PM OFFICIAL RECORDS Ernest J. Dronenburg, Jr., SAN DIEGO COUNTY RECORDER FEES: $0.00 PAGES THIS SPACE FOR RECORDER'S USE ONLY (Note: This document is recorded on behalf of the City of National City, a municipal corporation, and is exempt from Recorder's fees pursuant to Government Code Section 27383) NOTICE OF COMPLETION: COMMUNITY CORRIDORS IMPROVEMENTS, CIP No. 12-05 THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION (Additional recording fee applies) RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on July 11, 2015 of the Community Corridors Improvements Project, CIP No. 12-05 Work of improvement or portion of work of improvement under construction or alteration. Various locations in National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with PAL General Engineering, Inc. Name of Original Contractor The following work and material were supplied: Labor provided: General Laborer. Materials: Concrete, masonry, asphalt, irrigation, landscaping, Street Lighting, signing, striping and pedestrian traffic signal equipment. Equipment: Paving and excavation equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: July 11, 2015; Joint tenants, tenants in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on July 1 15 at, National City, California. Signature: ON MORRISON, YOR Nx: 12-( 5 RESOLUTION NO. 2015 — 177 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY PAL GENERAL ENGINEERING, INC., APPROVING THE TOTAL FINAL CONTRACT AMOUNT OF $2,858,027.18, AUTHORIZING THE MAYOR TO EXECUTE THE NOTICE OF COMPLETION, AND RATIFYING THE RELEASE OF RETENTION IN THE AMOUNT OF $142,901.42, FOR THE COMMUNITY CORRIDORS IMPROVEMENT PROJECT BE IT RESOLVED by the City Council of the City of National City as follows: It appearing to the satisfaction of the Engineering Department that all work required to be done by PAL General Engineering, Inc., for the total final contract amount of $2,858,027.18, for the Community Corridors Improvement Project has been completed, the City Council of National City hereby accepts said work, approves the final contract amount of $2,858,027.18, authorizes the Mayor to execute the Notice of Completion, and ratifies release of the retention in the amount of $142,901.42. PASSED and ADOPTED this 1st day of Dece : - 15. Ron Morrison, Mayor ATTEST: Mic el R. Dalla, Clity Clerk PPROVED AS TO FORM: udia Gac ua Silv City Atto e Passed and adopted by the Council of the City of National City, California, on December 1, 2015 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California CI rk of the City of ationa By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2015-177 of the City of National City, California, passed and adopted by the Council of said City on December 1, 2015. City Clerk of the City of National City, California By: Deputy City I City, California CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 1, 2015 AGENDA ITEM NO. 9 ITEM TITLE: Resolution of the City Council of the City of National City: 1) accepting the work of PAL General Engineering, Inc. for the Community Corridors Improvement Project, CIP No. 12-05, 2) approving the final contract amount of $2,858,027.18, 3) ratifying the release of retention in the amount of $142,901.42, and 4) authorizing the Mayor to sign the Notice of Completion for the project. PREPARED BY: Jose Lopez, Civil Engineering Tech. PHONE: 619-336-4312 EXPLANATION: See attached. DEPARTMENT: Engineering & Public Works APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt Resolution BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. 3. Explanation Notice of Completion Final Contract Balance Sheet 4. Resolution EXPLANATION The Community Corridor Improvements Project, CIP No. 12-05, completed the following improvements to three (3) Community Corridors in National City: • 4th Street: The Project implemented pedestrian/bicycle enhancements and traffic calming measures along 4th Street from Roosevelt Avenue to Harbison Avenue. Improvements included roughly 2.0 miles of Class II bicycles facilities (striped bike lanes, bike signage, and bicycle detector loops and green bicycle boxes at signalized intersections), high -visibility crosswalks, curb extensions, pedestrian refuge islands, signing and striping, and reverse angle parking. • Coolidge Avenue/18th Street: The project implemented pedestrian/bicycle enhancements and traffic calming measures along Coolidge Avenue from 18th Street to Plaza Boulevard, and along 18th Street from Wilson Avenue to "D" Avenue. Improvements included new sidewalks, ADA curb ramps, curb extensions, crosswalks, a raised speed table, signing and striping, bike lanes, landscape/hardscape, and lighting enhancements. • "D" Avenue: The project implemented pedestrian/bicycle enhancements and traffic calming measures along "D" Avenue from Division Street to 30th Street. Improvements included roughly 2.0 miles of Class II and III bicycle facilities (striped bike lanes, bike signage, sharrow pavement markings, and bicycle detector loops and green bicycle boxes at signalized intersections), high -visibility crosswalks, curb extensions, pedestrian refuge islands, and reverse angle parking. Bicycle enhancements where also implemented along 30th Street between "D" Avenue and Hoover Avenue, and along Hoover Avenue between 30th Street and the entrance to the Sweetwater River Bikeway at 33rd Street. In June, 2013, the bid solicitation was advertised in local newspapers and posted on the City's website for the Community Corridor Improvements Project, CIP No. 12-05. On July 22, 2013 four sealed bids were received by the 3:00pm deadline, opened and publically disclosed. PAL General Engineering, Inc. was the apparent low bidder with a total bid amount of $4,212,486.25. Upon review of all documents submitted and reference checks, PAL General Engineering, Inc. was the lowest responsible bidder qualified to perform the work as described in the project specifications. On August 20, 2013, the City Council adopted Resolution No. 2013-121 awarding the contract to PAL General Engineering, Inc. in the amount of $4,212,486.25 and authorized a 25% contingency in the amount of $631,872.94 for any unforeseen changes. The Notice to Proceed with construction was issued on August 29, 2013, with a construction start date of August 29, 2013. The project was completed to the satisfaction of the City Engineer on July 10, 2015. The change orders issued for this project are detailed in the Final Contract Balance Report (see attached). The change orders increased the contract by $153,038.75, while line item adjustments decreased the contract by $1,507,497.82, for a net decrease of $1,354,459.07 to the contract. This results in a 32.1 % contract decrease for a final contract balance of $2,858,027.18. The majority of the deduction, $1,168,375.22, was due to removing the "D" Avenue and 12th Street roundabout from the contract. As a result of satisfactory completion of the project, staff recommends that City Council: 1) accept the work of PAL General Engineering, Inc. for the Community Corridors Improvement Project, CIP No. 12-05, 2) approve the final contract amount of $2,858,027.18, 3) ratify the release of retention in the amount of $142,901.42, and 4) authorize the Mayor to sign the Notice of Completion for the project. The Notice of Completion will be filed with the San Diego County Recorder's Office. -3- RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on July 11, 2015 of the Community Corridors Improvements Project, CIP No. 12-05 Work of improvement or portion of work of improvement under construction or alteration. Various locations in National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with PAL General Engineering, Inc. Name of Original Contractor The following work and material were supplied: Labor provided: General Laborer. Materials: Concrete, masonry, asphalt, irrigation, landscaping, Street Lighting, signing, striping and pedestrian traffic signal equipment. Equipment: Paving and excavation equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: July 11, 2015; Joint tenants, tenants in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on July 11, 2015 at, National City, California. Signature: RON MORRISON, MAYOR Noc 12-05 -4- CALIFORNIA + NATIONAL cr,r '- INCORPORATES FINAL CONTRACT BALANCE DATE: July 10, 2015 PROJECT: Community Corridor Improvements Project FY 12-13 CIP No. 12-05 TO: PAL General Engineering Inc. 5734 Eastgate Mall San Diego, CA 92121 ORIGINAL CONTRACT AMOUNT: START DATE: COMPLETION DATE: ORIGINAL CONTRACT LENGTH: EXTENTION OF WORK DAYS: TOTAL CONTRACT TIME: DESCRIPTION: $4,212,486.25 September 27, 2013 July 10, 2015 240 Working Days 176 Working Days 416 Working Days The Final Contract Balance reports final line item amounts and summarizes all change orders to produce a final contract amount. CHANGE ORDERS AND LINE ITEM ADJUSTMENTS: Change Order #1. The City Council awarded the Contractor's written grand total amount for the project in the amount of $4,212,486.25. The Contractors line items sum did not match the final written grand total amount on the bid documents. The Line items sum needs to be lowered $8,240 to match the $4,212,486.25 original written bid amount. Line Item 38, Crushed Aggregate Base was corrected to match the total contract amount. This Change Order resulted in a no change to the contract in the amount of$ 0.00. Change Order #2. After reviewing the plans and having field meetings with Robert Hernandez, City Fire Marshall, and Sweetwater Authority it was determined to leave the Fire Hydrant in its current location. Remove Bid Item No. 15 "Fire Hydrant Relocation (including new service line, appurtenances) per Sweetwater Authority Standards and Specifications (replace curb, gutter, sidewalk and asphalt to match existing)" from the contract. This Change Order reduced the contract amount by $ (5,420.00). Change Order #3 The City Engineer directed all lighting fixtures to be upgraded from induction fixtures to LED fixtures. This Change Order total amount was $ 8,618.40. -5- FINAL CONTRACT BALANCE Community Corridors Improvement Project CIP No. 12-05 Change Order #4. On May 6, 2014 extra work was conducted by PAL General Engineering because the plans called for the Sewer Manhole on 18th Street at Station 4+44 be adjusted to grade. The adjustment to grade could not be accomplished by adjustment rings only therefore qualifies as a modification or reconstruction. The work proceeded by time and materials under the direction of the Engineer. This Change Order total amount was $ 2,195.00. Change Order #5. The city engineer directed the installation of temporary striping along 18th Street between Harding and Hoover Avenue and additional red curb in front of Kimball Elementary for School Bus dropoff/ pickup location. This Change Order total amount was $ 1,106.54. Change Order #6. The Survey monument at station 4+40 in the intersection of 18th Street and Coolidge Ave needed to be removed and replaced due to the changes in the grades. This was not in the original scope of work. This Change Order total amount was $ 410.28. Change Order #7. Within the project limits but not under the scope of the project there was sections of curb and gutter in front of 1732 Coolidge Ave and 228 17th Street that were in bad shape adjacent to new improvements. Under direction of the engineer the Contractor removed and installed new curb and gutter. This change order is to cover the cost of demolition with the installation to be charged under bid item #73 " 8" Type G Concrete Curb & Gutter, per SDRSD G-2." This Change Order total amount was $ 900.00. Change Order #8. During construction of the street section on 4th street bad areas of asphalt adjacent to the work limits were discovered. To provide a uniform finish and look the work limits were extended in two areas approximately 5'x8' and 12'x2'. The Contractor proceeded with grind and overlay in these areas under the direction of the Engineer. This Change Order total amount was $ 1,169.63. Change Order #9. At the intersection of 16th and Coolidge the cross slope is greater than 5% which is not ADA compliant and is not indicated on plans for replacement. It was determined by the RE that these grades can be corrected and brought into ADA compliance, the issue was resolved by design team, Kimley-Horn. To resolve the issue approximately 4380 Square feet was grinded and overlaid. The cost for materials were billed under line item 76 "Asphalt Concrete Pavement." This Change Order total amount was $ 13,705.33. Change Order #10. 6"-8" of concrete was discovered beneath the asphalt on Civic Center Drive and Coolidge Ave between stations 1+43 and 7+80. Due to the soundness of the existing street section the only removals needed were to make the required grades. Under the direction of the Engineer the Contractor removed 7,833 square feet of concrete and 2,736 square feet was left in place. The agreed upon unit cost shall be $3.00 per square foot of concrete removed and a credit of $0.65 per square foot of concrete left in place for the soil/base material not being removed. This Change Order total amount was $ 21,720.60. Change Order #11. 6"-8" of concrete was discovered beneath the asphalt on Civic Center Drive and Coolidge Ave between stations 1+22 and 2+45. To make the required grades and the plans finished -6- FINAL CONTRACT BALANCE Community Corridors Improvement Project CIP No. 12-05 grade the concrete had to be removed. Under the direction of the Engineer the Contractor removed 2,405 square feet of concrete. The agreed upon unit cost shall be $3.00 per square foot of concrete removed. This Change Order total amount was $ 7,215.00. Change Order #12. The original plans did not call for an enclosure to protect the backflow assembly at the Northeast corner of 16th Street and Coolidge Avenue. The Engineer directed that a backflow enclosure be installed. This Change Order total amount was $ 1,926.18. Change Order # 13. April 10, 2014 the Contractor departed site with hazardous and unsafe conditions within the pedestrian public right of way. Under the direction of the City Engineer City Crews were deployed to restore public right of way for pedestrian safety and create hazard free conditions. These unsafe conditions were throughout the 1400 block of Coolidge Avenue and consisted of demolished sidewalk, concrete debris, open excavations, and no safe pedestrian routes. This Change Order reduced the contract amount by $ (5,670.71). Change Order # 14. To improve the overall finish of the project the Engineer deleted hydro -seed from parkways between 18th Street and Civic Center Drive along Coolidge Avenue and directed to procure and install mulch for parkways located along Coolidge Avenue Improvements. Excludes areas in front of school along 18th Street. This Change Order total amount was $ 6,968.83. Change Order #15. To make the new improvements match the existing improvements with ADA compliance an extra driveway had to be removed at 1410 Coolidge Avenue to correct an uneven surface. Under the direction of the Engineer the extra driveway was removed and disposed. The extra driveway placed was billed under line item 71, "concrete driveway (all types)." This Change Order total amount was $ 552.00. Change Order #16. During the demolition of the Street section at Coolidge Avenue and Civic Center Drive petromat was found in the existing asphalt section. The dump fees for the asphalt with petromat is more expensive than just the asphalt alone. The asphalt dump tickets are approximately $100, and the asphalt dump tickets with petromat are $285. Creating a difference of $185 per dump. This Change Order total amount was $ 1,554.00. Change Order # 17. Due to design changes of full section removal to grind and overlay on 5/21/14 the trench crossings on the East and West Side of Coolidge Avenue across Civic Center Drive had to be sawcut. The approximate section is 4" AC over 4" PCC for a total of 120 linear feet. This Change Order total amount was $ 740.25. Change Order #18. Procure and install additional 3" gate valves for the irrigation system at Coolidge Ave per revised irrigation plans from Kimley-Horn dated 4.3.14. This Change Order total amount was $ 8,779.73. -7- FINAL CONTRACT BALANCE Community Corridors Improvement Project CIP No. 12-05 Change Order #19. The service meter pedestal at the Southwest corner of Coolidge Ave and Plaza Boulevard had to be relocated out of the Caltrans right of way. This was discovered after the service meter pedestal was already installed. This Change Order total amount was $ 3,794.10. Change Order #20. The City Engineer directed the installation of loading zone signs in front of Kimball Elementary and replacing a post for a Flashing Speed Limit Sign along 18th Street between Harding and Coolidge Avenue. This Change Order total amount was $ 866.25. Change Order #21. The City Engineer directed that the following intersections along Coolidge Avenue be changed from yield signs to stop signs: 11th Street, 12th Street, 14th Street, 15th Street, 16th Street and 17th Street. The work consisted of removing the old yield signs and legends and replacing with new stop signs, stop bars and stop legends. This Change Order total amount was $ 6,762.00. Change Order #22. The City and the Contractor agree that all work for the 12th Street and D Avenue Roundabout location shall be removed from the contract. This Change Order reduced the contract amount by $ (1,168,375.22). This Change Order total amount is reflected in the associated line items of work. Change Order #23. Per Kimley-Horn's "Construction Review for Traffic Items on the Community Corridor Projects" dated November 16, 2014, suggested construction changes were added to the Contract by the City Engineer. This Change Order total amount was $ 2,787.75. Change Order #24 The City Engineer directed the installation of additional pedestrian crosswalks, pedestrian barricades and crosswalk signage at the intersection of 12th Street and Coolidge Avenue. This Change Order total amount was $ 4,914.00. Change Order #25. Per Kimley-Horn's "Roosevelt Avenue Signing and Marking Plan" additional signing and striping was added to the Contract by the City Engineer. This Change Order total amount was $ 9,481.50. Change Order #26. To improve the overall asphalt surface on D Avenue between 9th Street and Plaza Boulevard the City Engineer directed Type 2 Rubberized Emulsion Aggregate Slurry (REAS) be placed. This Change Order total amount was $ 11,532.00. Change Order #27. The Sewer lateral on 18th Street between Coolidge Avenue and Harding Avenue was discovered to be damaged. Under the direction of the Engineer the Contractor proceeded with the repair under time and materials. This Change Order total amount was $ 11,915.09. Change Order #28. The storm drain and sewer manhole within the intersection of Civic Center Drive and Coolidge Avenue did not match the new grades and had to be modified. Under the direction of the Engineer the Contractor proceeded with the modification under time and materials. This Change Order total amount was $ 7,032.06. -8- FINAL CONTRACT BALANCE Community Corridors Improvement Project CIP No. 12-05 Change Order #29. Additional trench repair and paving was needed during the installation of the bike detector loops at 4th Street and Palm Avenue. Under the direction of the Engineer the Contractor proceeded under time and materials. This Change Order total amount was $ 1,441,14. Change Order #30. During the installation of the bike detector loops at 4th Street and Palm Avenue damaged conduit was discovered. Under the direction of the Engineer the Contractor proceeded under time and materials to repair the damaged conduit. This Change Order total amount was $ 2,111.80. Change Order #31. The Contractor had to re -dig a street light foundation at 15th Street and Coolidge Avenue because the original plan location had utility conflicts. Under the direction of the Engineer the Contractor proceeded under time and materials. This Change Order total amount was $ 1,392.27. Change Order #32. Hand watering the Trees and Plants was required until SDG&E energized the Irrigation Controller. The delay for energizing was issues with SDG&E and out of the Contractor's control. The Contractor provided hand watering for the Trees and Plants twice a week. This Change Order total amount was $ 2,019.29. Change Order #33. Galvanized fittings were not suitable for the backflow preventer at 16th Street and Coolidge Avenue and had to replaced with brass fitting per industry standards. This Change Order total amount was $ 1,484.16. Change Order #34. At the Intersection of 26th Street and D Avenue a separate pedestrian push button post was required to meet ADA standards for the Pedestrian Flasher System installed at the crosswalk. This Change Order total amount was $ 3,381.73. Change Order #35. SDGE rejected the unmetered pedestal (Panel A) at the Southwest Corner of Coolidge Ave and 15th Street because they required a metered pedestal. The plans specified an unmetered pedestal (Panel A) at this location. The Contractor replaced the unmetered pedestal with a metered pedestal. This Change Order total amount was $ 3,213.30. Change Order #36. A new striping layout was created to provide additional parking on A Avenue. The Contractor proceeded with the additional striping on "A" Avenue per Kimley-Horn's Plan Sheet. This Change Order total amount was $ 7,019.25. Change Order #37. This Change order summarizes all the additional working days needed throughout the project. Unforeseen delays caused by SDGE with not providing power to the lighting and irrigation system on Coolidge Avenue for 45 working days. Additional signing and striping directed by the city created 20 working days to procure and install. Additional Pedestrian Crosswalk equipment out of the original scope was ordered at the end of the project with a long lead time creating 111 additional working days to procure and install. This Change Order resulted in a time only change order adding 176 Working Days to the Contract in the amount of $ 0.00. -9- FINAL CONTRACT BALANCE Community Corridors Improvement Project CIP No. 12-05 All Change Orders listed above increased the total contract Working Days by 176. (Refer to CO#37) All Change Orders listed above increased the total contract amount $ 153,038.75. There were numerous line item adjustments per the attached FINAL BILLING STATEMENT that resulted in a total deduct of $ (1,507,497.82). The majority of this deduction was due to removing the "D" Ave and 12th Street Roundabout from the Contract. CONTRACT ADJUSTMENT: As a result of the above change orders and line item adjustments, the contract price is adjusted as follows: 1. The final contract price is adjusted to $ 2,858,027.18. 2. As a result of the satisfactory completion of said project, a retention amount of $ 142,901.42 has been released. This document and its purpose to balance payment shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for performing the work described above. PAL General Engineering Inc. will not be entitled to damages or additional payment for delays as described in the 2012 edition of the Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. -10- RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY PAL GENERAL ENGINEERING, INC., APPROVING THE TOTAL FINAL CONTRACT AMOUNT OF $2,858,027.18, AUTHORIZING THE MAYOR TO EXECUTE THE NOTICE OF COMPLETION, AND RATIFYING THE RELEASE OF RETENTION IN THE AMOUNT OF $142,901.42, FOR THE COMMUNITY CORRIDORS IMPROVEMENT PROJECT BE IT RESOLVED by the City Council of the City of National City as follows: It appearing to the satisfaction of the Engineering Department that all work required to be done by PAL General Engineering, Inc., for the total final contract amount of $2,858,027.18, for the Community Corridors Improvement Project has been completed, the City Council of National City hereby accepts said work, approves the final contract amount of $2,858,027.18, authorizes the Mayor to execute the Notice of Completion, and ratifies release of the retention in the amount of $142,901.42. PASSED and ADOPTED this 1st day of December, 2015. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney