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HomeMy WebLinkAbout2017 CON Countywide Mechanical Systems - HVAC Maintenance and RepairAGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND COUNTYWIDE MECHANICAL SYSTEMS, INC. THIS AGREEMENT is entered into on this 1st day of September, 2017, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and COUNTYWIDE MECHANICAL SYSTEMS, INC., a corporation (the "CONTRACTOR"). RECITALS WHEREAS, the CITY desires to employ a CONTRACTOR to provide heating, ventilation, and air conditioning ("HVAC") preventative maintenance services to city -owned facilities. WHEREAS, the CITY has determined that the CONTRACTOR is a HVAC maintenance and repair company and is qualified by experience and ability to perform the services desired by the CITY, and the CONTRACTOR is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONTRACTOR. The CITY agrees to engage the CONTRACTOR to provide HVAC preventative maintenance services to city -owned facilities, and the CONTRACTOR agrees to perform the services set forth here in accordance with all terms and conditions contained herein. The CONTRACTOR represents that all services shall be performed directly by the CONTRACTOR or under direct supervision of the CONTRACTOR. 2. EFFECTIVE DATE AND LENGTH OF AGREEMENT. This Agreement will become effective on September 1, 2017. The duration of this Agreement is for the period of September 1, 2017 through August 31, 2018. Completion dates or time durations for specific portions of the project are set forth in Exhibit "A". This Agreement may be extended by mutual agreement upon the same terms and conditions for an additional one (1) year term. The Parties may exercise up to two one-year extensions. Any extension of this Agreement must be approved in writing by the City Council. 3. SCOPE OF SERVICES. The CONTRACTOR will perform services as set forth in the attached Exhibit "A". The CONTRACTOR shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CITY may unilaterally, or upon request from the CONTRACTOR, from time to time reduce or increase the Scope of Services to be performed by the CONTRACTOR under this Agreement. Upon doing so, the CITY and the CONTRACTOR agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services. 4. PROJECT COORDINATION AND SUPERVISION. Arturo Gonzalez, Facilities Supervisor, hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONTRACTOR shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONTRACTOR. Michael Hubbard thereby is designated as the Project Director for the CONTRACTOR. 5. COMPENSATION AND PAYMENT. The compensation for the CONTRACTOR shall be based on billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibit "A" shall not exceed $170,412. The compensation for the CONTRACTOR'S work shall not exceed the rates set forth in Exhibit "A". Invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit "A", as determined by the CITY. The CONTRACTOR shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred, and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY, and for furnishing of copies to the CITY, if requested. 6. ACCEPTABILITY OF WORK. The CITY shall decide any and all questions which may arise as to the quality or acceptability of the services performed and the manner of performance, the acceptable completion of this Agreement, and the amount of compensation due. In the event the CONTRACTOR and the CITY cannot agree to the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONTRACTOR in this Agreement, the CITY or the CONTRACTOR shall give to the other written notice. Within ten (10) business days, the CONTRACTOR and the CITY shall each prepare a report which supports their position and file the same with the other party. The CITY shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONTRACTOR. 7. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications, and other documents prepared by the CONTRACTOR for this project, whether paper or electronic, shall become the property of the CITY for use with respect to this project, and shall be turned over to the CITY upon completion of the project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONTRACTOR hereby assigns to the CITY, and CONTRACTOR thereby expressly waives and disclaims any copyright in, and the right to reproduce, all written material, drawings, plans, specifications, or other work prepared under this Agreement, except upon the CITY'S prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONTRACTOR Standard Agreement Page 2 of 11 Revised May 2017 Countywide Mechanical City of National City and shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONTRACTOR agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium, or method utilize the CONTRACTOR'S written work product for the CITY'S purposes, and the CONTRACTOR expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Any modification or reuse by the CITY of documents, drawings, or specifications prepared by the CONTRACTOR shall relieve the CONTRACTOR from liability under Section 14, but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of Services of this project, unless otherwise mutually agreed. 8. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners, or joint venturers with one another. Neither the CONTRACTOR nor the CONTRACTOR'S employees are employees of the CITY, and are not entitled to any of the rights, benefits, or privileges of the CITY'S employees, including but not limited to retirement, medical, unemploy- ment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONTRACTOR and the CONTRACTOR'S employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONTRACTOR and its employees. Neither this Agreement nor any interest herein may be assigned by the CONTRACTOR without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONTRACTOR from employing or hiring as many employees, or SUBCONTRACTORS, as the CONTRACTOR may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONTRACTOR with its SUBCONTRACTOR(S) shall require the SUBCONTRACTOR(S) to adhere to the applicable terms of this Agreement. 9. CONTROL. Neither the CITY nor its officers, agents, or employees shall have any control over the conduct of the CONTRACTOR or any of the CONTRACTOR'S employees, except as herein set forth, and the CONTRACTOR or the CONTRACTOR'S agents, servants, or employees are not in any manner agents, servants, or employees of the CITY, it being understood that the CONTRACTOR its agents, servants, and employees are as to the CITY wholly independent CONTRACTOR, and that the CONTRACTOR'S obligations to the CITY are solely such as are prescribed by this Agreement. 10. COMPLIANCE WITH APPLICABLE LAW. The CONTRACTOR, in the performance of the services to be provided herein, shall comply with all applicable state and federal statutes and regulations, and all applicable ordinances, rules, and regulations of the City of National City, whether now in force or subsequently enacted. The CONTRACTOR and each of its SUBCONTRACTOR(S), shall obtain and maintain a current City of National City business license prior to and during performance of any work pursuant to this Agreement. Standard Agreement Page 3of11 City of National City and Revised May 2017 Countywide Mechanical 11. LICENSES, PERMITS, ETC. The CONTRACTOR represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONTRACTOR represents and covenants that the CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONTRACTOR to practice its profession. 12. STANDARD OF CARE. A. The CONTRACTOR, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONTRACTOR'S trade or profession currently practicing under similar conditions and in similar locations. The CONTRACTOR shall take all special precautions necessary to protect the CONTRACTOR'S employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. Unless disclosed in writing prior to the date of this Agreement, the CONTRACTOR warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmental agency or involved in debarment, arbitration or litigation proceedings concerning the CONTRACTOR'S professional performance or the furnishing of materials or services relating thereto. C. The CONTRACTOR is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONTRACTOR has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONTRACTOR has notified the CITY otherwise, the CONTRACTOR warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONTRACTOR to use due diligence under this sub -section will render the CONTRACTOR liable to the CITY for any increased costs that result from the CITY' S later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 13. NON-DISCRIMINATION PROVISIONS. The CONTRACTOR shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONTRACTOR will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 14. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONTRACTOR certain confidential information to enable the CONTRACTOR to effectively perform the services to be provided herein. The CONTRACTOR shall treat all such information as confidential and shall not disclose any part thereof without the Standard Agreement Page 4of11 City of National City and Revised May 2017 Countywide Mechanical prior written consent of the CITY. The CONTRACTOR shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 14, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONTRACTOR, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONTRACTOR without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONTRACTOR by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONTRACTOR shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONTRACTOR shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONTRACTOR shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 15. 15. INDEMNIFICATION AND HOLD HARMLESS. The CONTRACTOR agrees to defend, indemnify and hold harmless the City of National City, its officers, officials, agents, employees, and volunteers against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONTRACTOR'S performance or other obligations under this Agreement; provided, however, that this indemnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the CITY, its agents, officers, employees or volunteers. CITY will cooperate reasonably in the defense of any action, and CONTRACTOR shall employ competent counsel, reasonably acceptable to the City Attorney. The indemnity, defense, and hold harmless obligations contained herein shall survive the termination of this Agreement for any alleged or actual omission, act, or negligence under this Agreement that occurred during the term of this Agreement. 16. WORKERS' COMPENSATION. The CONTRACTOR shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Labor Code and all amendments thereto; and all similar State or federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, employees, and volunteers from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description, including reasonable attorney's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONTRACTOR under this Agreement. 17. INSURANCE. The CONTRACTOR, at its sole cost and expense, shall purchase and maintain, and shall require its SUBCONTRACTOR(S), when applicable, to purchase and maintain throughout the term of this Agreement, the following insurance policies: Standard Agreement Page 5 of 11 Revised May 2017 Countywide Mechanical City of National City and A. ❑ If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile Insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include owned, non -owned, and hired vehicles ("any auto"). The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. C. Commercial General Liability Insurance, with minimum limits of either $2,000,000 per occurrence and $4,000,000 aggregate, or $1,000,000 per occurrence and $2,000,000 aggregate with a $2,000,000 umbrella policy, covering all bodily injury and property damage arising out of its operations, work, or performance under this Agreement. The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. The general aggregate limit must apply solely to this "project" or "location". The "project" or "location" should be noted with specificity on an endorsement that shall be incorporated into the policy. D. Workers' Compensation Insurance in an amount sufficient to meet statutory requirements covering all of CONTRACTOR'S employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the CITY. Said endorsement shall be provided prior to commencement of work under this Agreement. If CONTRACTOR has no employees subject to the California Workers' Compensation and Labor laws, CONTRACTOR shall execute a Declaration to that effect. Said Declaration shall be provided to CONTRACTOR by CITY. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, officials, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY's Risk Manager, at the address listed in subsection G below, of cancellation or material change. F. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONTRACTOR shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date must be on or before the date of this Agreement. G. The Certificate Holder for all policies of insurance required by this Section shall be as follows: City of National City c/o Risk Manager 1243 National City Boulevard National City, CA 91950-4397 H. Insurance shall be written with only insurers authorized to conduct business in California that hold a current policy holder's alphabetic and financial size category rating of not less than A:VII according to the current Best's Key Rating Guide, or a company of equal financial stability that is approved by the CITY'S Risk Manager. In the event coverage is provided by non -admitted "surplus lines" carriers, they must be included on the most recent Standard Agreement Page 6 of 11 City of National City and Revised May 2017 Countywide Mechanical California List of Eligible Surplus Lines Insurers (LESLI list) and otherwise meet rating requirements. I. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY'S Risk Manager. If the CONTRACTOR does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. J. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. K. If the CONTRACTOR maintains broader coverage or higher limits (or both) than the minimum limits shown above, the CITY requires and shall be entitled to the broader coverage or higher limits (or both) maintained by the CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. 18. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of - court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. 19. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day's written notice to the CONTRACTOR. During said 60-day period the CONTRACTOR shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONTRACTOR in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONTRACTOR as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any Standard Agreement Page 7 of 11 City of National City and Revised May 2017 Countywide Mechanical damages caused the CITY by the CONTRACTOR'S breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 7. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONTRACTOR; (2) a reorganization of the CONTRACTOR for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONTRACTOR. 20. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To CITY: Arturo Gonzalez Facilities Supervisor Engineering and Public Works City of National City 1243 National City Boulevard National City, CA 91950-4397 To CONTRACTOR: Michael Hubbard Service Account Manager Countywide Mechanical Systems, Inc. 1400 N. Johnson Avenue, Suite 114 El Cajon, CA 92020 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty- eight (48) hours by letter mailed or delivered as specified in this Section. 21. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONTRACTOR shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONTRACTOR also agrees not to specify any product, treatment, Standard Agreement Page 8 of 11 Revised May 2017 Countywide Mechanical City of National City and process or material for the project in which the CONTRACTOR has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONTRACTOR shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONTRACTOR shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONTRACTOR has a financial interest as defined in Government Code Section 87103. The CONTRACTOR represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. ❑ If checked, the CONTRACTOR shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONTRACTOR shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONTRACTOR shall obtain from the City Clerk. The CONTRACTOR shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Section 21 by the CONTRACTOR. 22. PREVAILING WAGES. State prevailing wage rates may apply to work performed under this Agreement. State prevailing wages rates apply to all public works contracts as set forth in California Labor Code, including but not limited to, Sections 1720,1720.2, 1720.3, 1720.4, and 1771. Contractor is solely responsible to determine if State prevailing wage rates apply and, if applicable, pay such rates in accordance with all laws, ordinances, rules, and regulations. 23. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state, or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. To the extent any exhibits,schedules, or provisions thereof conflict or are inconsistent with the terms and conditions contained in this Agreement, the terms and conditions of this Agreement shall control. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. Standard Agreement Page 9 of 11 Revised May 2017 Countywide Mechanical City of National City and G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. I. Audit. If this Agreement exceeds ten -thousand dollars ($10,000), the parties shall be subject to the examination and audit of the State Auditor for a period of three (3) years after final payment under the Agreement, per Government Code Section 8546.7. J. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. K. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. L. Subcontractors or Subcontractors. The CITY is engaging the services of the CONTRACTOR identified in this Agreement. The CONTRACTOR shall not subcontract any portion of the work, unless such subcontracting was part of the original proposal or is allowed by the CITY in writing. In the event any portion of the work under this Agreement is subcontracted, the subcontractor(s) shall be required to comply with and agree to, for the benefit of and in favor of the CITY, both the insurance provisions in Section 17 and the indemnification and hold harmless provision of Section 15 of this Agreement. M. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. [Signature Page to Follow] Standard Agreement Page 10 of!! City of National City and Revised May 2017 Countywide Mechanical CITY OF NATIONAL CITY By: Ron Morrison, Mayor APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney By: / v Roberto M. Contreras Deputy City Attorney COUNTYWIDE MECHANICAL SYSTEMS, INC. (Signatures of two corporate officers required) By: RANDALL A. SIGNORE (Print) VP -SERVICE & SPECIAL PROJECTS OPERATIONS (Title) PAUL B. DUKE (Print) PRESIDENT (Title) Standard Agreement Page 11 of 11 Revised May 2017 Countywide Mechanical City of National City and Exhibit A EXHIBIT A C(uuntu wide �� mechanical � Systems, Inc. (Count wide mechanical Systems, Inc. HVAC Preventative Maintenance PREPARED FOR: Stephen Manganiello LOCATION NAME: City of National City PRESENTED: June 13, 2017 PREPARED BY: Countywide Mechanical Systems HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 fountywide/fl, cvm Page 1 of 43 count wide mechanical Systems, Inc - TABLE OF CONTENTS TABLE OF CONTENTS 2 PREVENTATIVE MAINTENANCE SERVICE 4 SERVICE AGREEMENT: General Terms & Conditions 5 EQUIPMENT QUANTITIES AND PM FREQUENCIES 7 Civic Center -Full Service Level II 7 EQUIPMENT QUANTITIES AND PM FREQUENCIES 8 Police Station -Full Service Level II 8 EQUIPMENT QUANTITIES AND PM FREQUENCIES 9 Public Library -Standard PM 9 EQUIPMENT QUANTITIES AND PM FREQUENCIES 10 MLK Jr. Community Center -Standard PM 10 EQUIPMENT QUANTITIES AND PM FREQUENCIES 11 Arts Center -Standard PM 11 EQUIPMENT QUANTITIES AND PM FREQUENCIES 12 Kimball Park Recreation Center- Standard PM 12 EQUIPMENT QUANTITIES AND PM FREQUENCIES 13 Kimball Park Senior Center Standard PM 13 EQUIPMENT QUANTITIES AND PM FREQUENCIES 14 Fire Station 34 Standard PM 14 EQUIPMENT QUANTITIES AND PM FREQUENCIES 14 Fire Station 33 Standard PM 14 EQUIPMENT QUANTITIES AND PM FREQUENCIES 15 Fire Station 31 Standard PM 15 EQUIPMENT QUANTITIES AND PM FREQUENCIES 16 El Toyon Park Recreation Center Standard PM 16 EQUIPMENT QUANTITIES AND PM FREQUENCIES 17 Municipal Pool Standard PM 17 HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 CuuntywidelllS. cnm Page 2 of 43 C(ountu wide Mechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES 18 Camacho Recreation Center Standard PM 18 EQUIPMENT QUANTITIES AND PM FREQUENCIES 19 Casa De Salud Center Standard PM 19 EQUIPMENT QUANTITIES AND PM FREQUENCIES 20 Public Works Office / Breakroom Standard PM Standard PM 20 EQUIPMENT QUANTITIES AND PM FREQUENCIES 20 Public Works Maintenance Shop Standard PM 20 EQUIPMENT QUANTITIES AND PM FREQUENCIES 21 Public Works Storage Building Standard PM 21 PREVENTATIVE MAINTENANCE SERVICES 22 AIR HANDLERS 22 EXHAUST FANS 23 CRITICAL THERMAL MANAGEMENT EQUIPMENT (DATA-AIRE) 24 MECHANICAL CHILLERS 26 BUILT UP SYSTEM 27 VARIABLE FREQUENCY DRIVES 29 CENTRIFUGAL PUMPS 29 SPLIT SYSTEM AIR HANDLERS 30 SPLIT SYSTEM CONDENSING UNIT 31 AIR COMPRESSORS & AIR DRIERS 31 DOMESTIC WATER HEATERS -GAS 32 DOMESTIC WATER HEATERS -ELECTRIC 33 COOLING TOWER BAC 33 BOILERS 34 WALK-IN REFRIGERATOR/FREEZER 36 ROOF TOP PACKAGE HEAT PUMP 37 ROOF TOP PACKAGE HEAT PUMP -Continued 38 ROOF TOP GAS PACKAGE 38 ROOF TOP PACKAGE VAV 40 HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywide1715. com Page 3 of 43 c(ountu wide mechanical Systems, Inc. PREVENTATIVE MAINTENANCE SERVICE BY: PH: Fax: Countywide Mechanical Systems, Inc. 1400 N. Johnson Ave., #114 El Cajon, CA 92020 (619) 449-9900 (619) 449-9901 FOR: ATTN: City of National City 1243 National City Blvd National City, CA 91950 Mr. Stephen Manganiello LOCATION OF SERVICES TO BE PROVIDED: Building Identification: Civic Center, Police Station, Public Library, MLK Jr. Community Center, Arts Center, Kimball Park Recreation Center, Kimball Park Senior Center, Fire Station 34, Fire Station 33, Fire Station 31, El Toyon Park Recreation Center, Municipal Pool, Camacho Recreation Center, Aquatic Center, Casa De Salud Youth Center, Public Works Office/Breakroom, Public Works Vehicle Maintenance Shop & Public Works Storage Building Full Maintenance coverage on Civic Center & Police Station only. Total Annual Preventive Maintenance Cost: $170,412.00 Total 3 Year Contract Price: $511,236.00 HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywideffiC com Page 4 of 43 ((uuntu wide Mechanical Systems, Inc. SERVICE AGREEMENT: General Terms & Conditions A. Mutual Cooperation Countywide Mechanical Systems and Customer agree to work in a cooperative manner and understand that in order to provide quality service; both parties must work together in meeting the requirements as set forth in the Agreement. Countywide Mechanical Systems guarantees all labor and material to be as specified in the Agreement. All work performed under the Agreement will be accomplished during normal working hours (8:00 AM — 4:30 PM, Monday through Friday, except holidays) and shall be arranged with Customer's management prior to dispatching. B. Asbestos Exclusion Customer understands and agrees that the Agreement does not include the detection, abatement, encapsulation or removal of asbestos (or any hazardous waste product) or products or materials or equipment containing asbestos. In the event that Countywide Mechanical Systems encounters any asbestos product or material in the course of performing its work, Countywide Mechanical Systems shall promptly notify Customer of such discovery, have the right to discontinue its work and remove its employees from the work site, or that portion of the work site wherein such product or material was encountered, until such product or materials, and any hazards connected therewith are abated, encapsulated or removed, and/or it is determined that no hazard exists. Countywide Mechanical Systems may rely upon Customer's representations and warranties regarding asbestos and Customer's compliance with Asbestos Evaluation Requirements. Any other site investigation requirements notwithstanding, Countywide Mechanical Systems shall have no duty to identify, detect or evaluate asbestos. C. Ozone Depleting Substances (ODS) Customer shall be notified with the proper documentation in the storage and handling of all ozone depleting substances, namely CFC's in refrigerant gases, which Countywide Mechanical Systems may encounter at the facility. Countywide Mechanical Systems shall comply will all governmental regulations and Customer shall receive written documentation in conformance to EPA specifications. ODS Service includes service labor required to detect the existence of a refrigerant leak. Such service to diagnose leaks shall automatically be provided upon the occasion of any equipment servicing when that service calls for the recording of refrigerant pressures or levels of refrigerant in the system. The actual labor for detecting the location of the leak, recovery and/or recycle of refrigerant, and repair of any equipment component containing the refrigerant is NOT provided by the ODS Service Schedule. Detection of leak location(s) may be accomplished using a combination of visual inspection, electronic detection, ultraviolet/dye detection and other approved detection procedures. Any repairs to correct ODS leaks will be quoted at the discounted service rate for service agreement customer. SERVICE AGREEMENT: Special Provisions -1 OF 1 "Full Maintenance" Coverage Summary (Civic Center & Police Station) Full Maintenance coverage is available for all primary equipment. This coverage will include parts and labor for all "Level Two" preventive maintenance services. Emergency repair parts and labor (during normal hours), travel time, and truck charges are also covered. For Full Maintenance Coverage, the following will apply: Countywide Mechanical Systems agrees to: 1. Furnish all labor, parts, refrigerant, oil, filters, belts and materials needed to maintain the listed equipment in good operating condition and to perform all services listed under the Preventive Maintenance coverage. Labor is covered under this agreement during normal working hours. An overtime differential will be charged for all labor worked outside of normal hours. 2. Maintain the following items related to the equipment: a) Electric wiring from the starter to its respective motor and starters. b) The pressure and temperature controls, thermometers, gauges, control devices, thermostats and manual valves located within the equipment. c) Refrigerant leak repairs. Includes refrigerant tracking. d) All coils within the unit. e) All compressors. f) All motors. g) All electrical controls. h) All actuators within the unit. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 96799E CountywidelllS tom Page 5 of 43 count wide mechanical Systems, Inc. i) Annual coil washing and condensate drain cleaning. j) All moving parts such as bearings, shafts, pulleys, economizers and fan blades. k) All refrigeration components such as filter driers, expansion valves, check valves, capillary tubes and solenoid valves. Customer agrees to: 1. Operate equipment according to Countywide Mechanical instruction, and to notify Countywide Mechanical promptly of any change in the usual operating conditions. 2. Employ only Countywide Mechanical personnel or persons authorized by Countywide Mechanical to perform all work on the equipment, except for operation of same. Exclusions: It is understood that, except to the extent otherwise provided in the service agreement outline, the services and maintenance provided for herein includes only those items listed above. It does not, for example, include any of the following: 1. Normal functions of stopping/starting the listed equipment. 2. The maintenance of space conditions or system performance unless improper conditions are directly due to the failure of the listed mechanical equipment. 3. Piping and valves located outside the units. 4. Duct work. 5. Damage due to freezing weather. 6. Air balancing. 7. Corrosion or erosion damage, due to salt air, age or outdoor conditions. (for example, but not limited to the following: tube bundles, heat exchangers, structural supports, unit casing and coils) 8. Circuit breakers. 9. Complete replacement of unit. 10. Any items of equipment recommended or required by Insurance Companies, Government, State, Municipal or other authorities. 11. Repair of component failure caused by electrical power imbalances, lightning, or other acts of God. 12. Pre-existing conditions. During the first 30 days, Countywide shall perform an inspection to identify existing equipment failures and provide customer with a repair proposal to allow Countywide Mechanical Systems to assume all equipment in good working order HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 CuuntywidelllS,COm Page 6 of 43 CCuuntq wide Mechanical Systems, Inc. EQUIPMENT QUANTITIES Civic Center AND PM FREQUENCIES -Full Service Level II 4 A :..:- • Manufacturer .Aim PM Frequency QTR & ANN Air Handler Various 5 Exhaust Fans Various QTR & ANN 2 IT Room AC Units Data Aire QTR & ANN 1 Chiller McQuay QTR & ANN 1 Built up AC system Carrier QTR & ANN 3 VFD's ABB QTR & ANN 6 Centrifugal Pumps Various QTR & ANN 1 Split Systems Carrier QTR & ANN 1 Air Compressor / Dryer Powerex / Hankinson QTR & ANN 2 Domestic Water Heaters Various QTR & ANN 1 Cooling Tower BAC QTR & ANN 1 Boiler QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ounrywidelff com Page 7 of 43 TJ(uuntu wide mechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Police Station -Full Service Level II Quantity Type Manufacturer PM Frequency Air Handler Various QTR & ANN 6 Exhaust /MAU Fans Various QTR & ANN 2 IT Room AC Units Data Aire QTR & ANN 3 Package Hea McQuay QTR & ANN 1 Package VAV TRANE QTR & ANN 1 VFD Danfoss QTR & ANN 1 Centrifugal Pumps Armstrong QTR & ANN 1 Large Exhaust -Gun Range QTR & ANN 1 Air Compressor I Dryer Powerex I Hankinson QTR & ANN 2 Domestic Water Heaters Various QTR & ANN 1 Walk-in Ref/Freezer QTR & ANN 1 Boiler Raypak QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [vuntywidetfiL cnm Page 8 of 43 count wide Mechanical Systems, Inc. 8 EQUIPMENT QUANTITIES Public - _: ° - 1 Air Handler AND PM FREQUENCIES Library -Standard PM Manufacturer _ PM Frequency Huntair QTR & ANN 6 Exhaust Fans Various QTR & ANN 1 Chiller RSD QTR & ANN 1 Built up AC system Huntair QTR & ANN 14 VFD ABB QTR & ANN 6 Centrifugal Pumps Various QTR & ANN 5 Split Systems Carrier QTR & ANN 1 Domestic Water Heaters Various QTR & ANN 2 Cooling Tower BAC QTR & ANN 1 Boiler AJAX QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE I4J0 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [nuntywidelllicnm Page 9 of 43 count wide mechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES MLK Jr. Community Center -Standard PM Quant , 11 2 Rooftop Package Units Exhaust Fans Manufacturer Various Various PM Frequency QTR &ANN QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Sulks #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 tountywidelllS. com Page 10 of 43 count wide Mechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Arts Center -Standard PM ti antitl..... .. . TYPe - .iwai.:......i . Manufact"ra. uenc 8 Roofto. Packa.e Units Various QTR & ANN 2 Makeup Air Various QTR & ANN 1 Sulit S stern Various QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [nuntywidelff, rnm Page 11 of 43 (count wide Mechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Kimball Park Recreation Center- Standard PM Quantity :_, _._...,_Type Marnufacaur i �H,_- requenc 3 Split S stem Various QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 CauntywidelnS, ram Page 12 of 43 C Countywide Mechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Kimball Park Senior Center Standard PM Quantity 1 2 Type Exhaust Fan Split System Manufacturer Various Various PM Frequency QTR & ANN QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Cvuntywidelnl. ram Page 13 of 43 (Cauntu wide Mechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES 1111111 Fire Station 34 Standard PM Quantity Type 5 Package Heat Pump Manufacturer ____ PM FrequencyAllill TRANE QTR & ANN 2 Exhaust Fans Various QTR & ANN 1 IT Room AC Units Carrier QTR & ANN 1 Water Heater AO Smith QTR & ANN 1 VFD's ABB QTR & ANN 1 Centrifugal Pumps Peerless QTR & ANN (uanti y�.9 EQUIPMENT QUANTITIES AND PM FREQUENCIES Fire Station 33 Standard PM Type ' M,Frequencyy 2 Rooftop Package Units Various QTR & ANN ` ''F_`„ 2 Exhaust Fans Various QTR & ANN 1 Water Heater Various QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449,9900 • Fax: 619.449.9907 • License 967998 CountywidelllS tom Page 14 of 43 (Count wide Mechanical systems, Inc. Quantity EQUIPMENT QUANTITIES AND PM FREQUENCIES Fire Station 31 Standard PM Type Manufacturer PM Frequency AIN 2 Rooftop Package Units Various QTR & ANN 2 Exhaust Fans Various QTR & ANN 1 Water Heater Various QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [nuntywidellli com Page 15 of 43 C-Countywide mechanical Systems, Inc- _Quanntty_,_ EQUIPMENT QUANTITIES AND PM FREQUENCIES El Toyon Park Recreation Center Standard PM Typea.o.. Manufacturer _., pM Frequency_ 1 Rooftop Package Units Various QTR & ANN 2 Exhaust Fans Various QTR & ANN 1 Heater Reznor QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywide/11S• com Page 16 of 43 count wide mechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Municipal Pool Standard PM Quantity 1 Type. Pool Heater Manufacturer .. Raypak PM FrequencL QTR & ANN 1 1 Centrifugal Pump VFD Peerless Honeywell QTR & ANN QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [nuntywidelllS, rnm Page 17 of 43 (fount wide Mechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Camacho Recreation Center Standard PM Quantity Type Manufacturer PM Frequency 2 2 Roofto • Packa • e Units Exhaust Fans Various Various QTR & ANN QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 countywidell/S com Page 18 of 43 JLuuntu wide mechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Casa De Salud Center Standard PM A uanfJ ,. a Tupe M�n�f��+�ic.�r . P Frequency 3 2 Roof to..acka.e units Exhaust Fans Various Various QTR &ANN QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Cnuntywideln5.com Page 19 of 43 cfm roa.101111 OWN Mal n. (Count wide !Mechanical Systems, Inc. I..mitlxu�'.1 ri'lIII ill"�a !• ' ..! iii �lll � 111, ' M; EQUIPMENT QUANTITIES AND PM FREQUENCIES Public Works Office / Breakroom Standard PM Standard PM Quantity Type Manufacturer PM Frequency 2 Roofto. Packa.e Units Various QTR &ANN EQUIPMENT QUANTITIES AND PM FREQUENCIES Public Works Maintenance Sho a Standard PM Quantity Tames.. _ Manufacturer ;GPM Frequency 4 1 Radiant Heaters Exhaust Fan Various Various QTR & ANN QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 CvuntywidemS. ram Page 20 of 43 count wide Mechanical Systems, Inc. 0.. .11 md---1" Quantity 1 EQUIPMENT QUANTITIES AND PM FREQUENCIES Public Works Storage Building Standard PM Type; Manufacturer; PM Frequency Various QTR & ANN Roofto• Packa•e Unit HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 £ountywidelns, com Page 21 of 43 C Countywide Mechanical Systems, Inc. PREVENTATIVE MAINTENANCE SERVICES TO BE PROVIDED AIR HANDLERS FILTERS Replace Filters (Mery 8) Quarterly BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks. adjust as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage. ➢ Clean blower section. ➢ Measure and document supply and return air temperatures. AUTOMATIC AND MODULATING DAMPERS Clean Dampers. .- Tighten and lubricate all dampers and linkages. Check operation for proper movement. CHILLED/HOT WATER AND STEAM PIPING Inspect piping for signs of leakage. Inspect insulation for signs of wear. • Inspect water control valves for leakage. Inspect all associated gauges and thermometers for proper operation and wear. CHILLED/HOT WATER AND STEAM PIPING Visually inspect coil for dirt, debris, signs of restriction and deterioration. Inspect coil, headers and u-bends for signs of leakage. CONDENSATE DRAIN SYSTEM Clean and flush drain pan and associated piping. Add ammonia biocide treatment to optimize drainage flows and prevent biological contamination if required. Check operation of drain lines and associated condensate pumps. Verify operation of water detection alarms and modules if available. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 tountywidelllS. rom Page 22 of 43 count wide Mechanical Systems, Inc. AIR HANDLER (CONTINUED) CONTROLS Tighten all electrical connections and clean cabinets. Check operation of control valves. Check operation of Variable Frequency Drives. GENERAL • Tighten all access panels • Fill out and submit all preventative maintenance check sheets electronically. ANNUAL SERVICES TO BE PROVIDED • Replace drive belts EXHAUST FANS AUTOMATIC AND MODULATING DAMPERS ➢ Clean dampers if applicable. ➢ Tighten and lubricate all dampers and linkages if applicable. ➢ Check operation for proper movement. BLOWER SECTION • Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure. verify and document amperage and voltage. ➢ Clean blower section if needed. ANNUAL SERVICES TO BE PROVIDED Replace drive belts if applicable HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 fountywidelll r. rom Page 23 of 43 (Countuw1de mechanical Systems, Inc. CRITICAL THERMAL MANAGEMENT EQUIPMENT (DATA-AIRE) FILTERS D. Replace Filters (Mery 8) quarterly. D. Check operation of filter clog switch. D. Check inlet grill for debris and clean. BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. D. Inspect all drive belts for wear and cracks, adjust and replace as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. D. Measure, verify and document amperage and voltage D. Check operation of fan safety switch D. Clean section HUMIDIFICATION STEAM GENERATION (CANISTER) • Inspect canister for signs of leakage and or cracks. D. Inspect all water connections for signs of wear, cracks and leakage. ➢ Tighten all electrical connections. D. Verify operation of water makeup valve. D. Verify operation of water drain valve. D. Measure, verify and document amperage and voltage as needed. REFRIGERATION SYSTEM D. Check refrigeration lines for signs of leakage. D. Adjust copper refrigerant tubing to prevent rubbing. D. Inspect all insulation for wear. ➢ Check liquid line sight glass for moisture indication and contamination. D. Measure temperature difference of liquid line drier. D. Check thermostatic expansion valve. D. Check liquid line solenoid valves. D. Measure suction line pressure and temperature. ➢ Measure discharge line pressure and temperature. ➢ Measure superheat and sub cooling. CONDENSATE DRAIN SYSTEM Clean and flush drain pan and associated piping. Add ammonia biocide treatment to optimize drainage flows and prevent biological contamination if required. Check operation of drain lines and associated condensate pumps. Verify operation of water detection alarms and modules if available. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • EI Cajon. CA 92070 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 fnuntywidelTli ram Page 24 of 43 (Luuntuwide Mechanical Systems, Inc. CRITICAL THERMAL MANAGEMENT EQUIPMENT (CONTINUED) COMPRESSORS ➢ Visually inspect for signs of oil/refrigeration leakage. ➢ Verify oil level if applicable. ➢ Inspect for signs of unusual vibration and noise. ➢ Measure, verify and document amperage and voltage. ➢ Measure supply and return air temperatures. ➢ Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure supper heat temperatures. • Measure compressor temperatures at head assembly. CONTROLS • Test operation of emergency switch over panels if applicable. ➢ Check all alarm setting. ➢ Check all control set points. AIR COOLED CONDENSERS ➢ Inspect coils for debris and dirt and clean as needed. ➢ Check refrigeration lines for signs of leakage. ➢ Inspect all insulation for wear. ➢ Verify operation of direct drive fan motors. ➢ Inspect for motors signs of unusual vibration and noise. ➢ Check operation of low ambient controls. ➢ Tighten all electrical connections. ➢ Measure, verify and document amperage and voltage GENERAL ➢ Clean exterior of the equipment. ➢ Tighten all access panels ➢ Fill out and submit all preventative maintenance check sheets electronically. ➢ Log conditions locally ANNUAL SERVICES TO BE PROVIDED • Replace drive belts if applicable Clean condenser coil HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone. 619.449.9900 • Fax: 619.449.9907 • License 967998 fauntywideffl5, cam Page 25 of 43 Count wide Mechanical Systems, Inc. MECHANICAL CHILLERS COMPRESSORS ➢ Visually inspect for signs of oil/refrigeration leakage. ➢ Verify oil level and pull sample to have it inspected for condition. ➢ Inspect for signs of unusual vibration and noise. Perform Vibration analysis if requested ➢ Measure, verify and document amperage and voltage REFRIGERATION SYSTEM ➢ Check refrigeration lines for signs of leakage. Inspect all insulation for wear. ➢ Check liquid line sight glass for moisture indication and contamination. ➢ Measure suction and discharge pressures. ➢ Measure suction and discharge line temperature. ➢ Measure superheat and approach as needed. WATER COOLED CONDENSERS IF APPLICABLE ➢ Check interconnecting condenser water piping for signs of leakage. ➢ Inspect all insulation for wear. • Check operation of low ambient controls if applicable. ➢ Inspect all associated gauges and thermometers for proper operation and wear. ➢ Measure the Temperature Differential across the condenser to determine condenser fouling. ➢ Exercise and lubricate valves as needed. ANNUAL SERVICES TO BE PROVIDED ➢ Condenser Tube Brushing including barrel head removal ➢ Pull and clean strainer. ➢ Change Oil per manufacture recommendations. CONTROLS & ELECTRICAL ➢ Check operation supply water controller. ➢ Verify operation of safety devices such as: ➢ Water flow proofing. ➢ Freeze protection. ➢ Oil Safety. ➢ Refrigeration safety. ➢ Check all control set points ➢ Inspect and tighten electrical connections. ➢ Check and inspect the Variable Speed Controller or Variable Frequency Drive if applicable. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywideITL com Page 26 of 43 CLnuntqwide Mechanical Systems, Inc. MECHANICAL CHILLERS (CONTINUED) CHILLED WATER PIPING D. Inspect chilled water piping for signs of leakage. ➢ Inspect insulation for signs of wear. ➢ Inspect all associated gauges and thermometers for proper operation and wear. ➢ Exercise and lubricate valves as needed. GENERAL ➢ Tighten all access panels. ➢ Inspect and tighten all electrical connections. ➢ Fill out and submit all preventative maintenance check sheets electronically. ➢ Clean exterior of equipment. ➢ Grease motor as needed. ➢ Inspect and tighten electrical connections. ➢ Measure, verify and document amperage and voltage. ➢ Clean exterior of equipment. ➢ Pull and clean Y-Strainer as needed. BUILT UP SYSTEM FILTERS ➢ Replace Filters (Mery 8) quarterly. BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage. ➢ Clean blower section. ➢ Measure and document supply and return air temperatures. AUTOMATIC AND MODULATING DAMPERS ➢ Clean Dampers. ➢ Tighten and lubricate all dampers and linkages. ➢ Check operation for proper movement. COMPRESSORS ➢ Visually inspect for signs of oil/refrigeration leakage. ➢ Verify oil level and pull sample to have it inspected for condition. ➢ Inspect for signs of unusual vibration and noise. Perform Vibration analysis if requested ➢ Measure, verify and document amperage and voltage HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywidellli com Page 27 of 43 (Count wide Mechanical Systems, Inc. BUILT UP SYSTEM (CONTINUED) REFRIGERATION CIRCUITS ➢ Check refrigeration lines for signs of leakage. ➢ Adjust copper refrigerant tubing to prevent rubbing. ➢ Inspect all insulation for wear. ➢ Measure temperature difference of liquid line drier. ➢ Check thermostatic expansion valve. ➢ Check reversing valve ➢ Measure supply and return air temperatures. ➢ Inspect for signs of unusual vibration and noise. ➢ Measure, verify and document amperage and voltage ➢ Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure supper heat temperatures. AIR COOLED CONDENSER ➢ Inspect coils for debris and dirt and clean as needed. ➢ Check refrigeration lines for signs of leakage. ➢ Inspect all insulation for wear. ➢ Verify operation of direct drive fan motors. ➢ Inspect for motors signs of unusual vibration and noise. ➢ Check operation of low ambient controls. ➢ Tighten all electrical connections. ➢ Measure, verify and document amperage and voltage. CONTROLS & ELECTRICAL ➢ Check operation supply water controller. ➢ Verify operation of safety devices such as: ➢ Water flow proofing. ➢ Freeze protection. ➢ Oil Safety. ➢ Refrigeration safety. CONDENSATE DRAIN SYSTEM ➢ Clean and flush drain pan and associated piping. ➢ Add ammonia biocide treatment to optimize drainage flows and prevent biological contamination if required. ➢ Check operation of drain lines and associated condensate pumps. ➢ Verify operation of water detection alarms and modules if available. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywide !Hiram Page 28 of 43 Count wide Mechanical Systems, Inc. BUILT UP SYSTEM (CONTINUED) CONTROLS ➢ Tighten all electrical connections and clean cabinets. ➢ Check operation of control valves. ➢ Check operation of Variable Frequency Drives. GENERAL ➢ Tighten all access panels ➢ Fill out and submit all preventative maintenance check sheets electronically. ANNUAL SERVICES TO BE PROVIDED Replace drive belts VARIABLE FREQUENCY DRIVES ELECTRICAL COMPONENTS ➢ Tighten all electrical connections. ➢ Check and clean heat sink. ➢ Clean electrical panel. ➢ Clean cabinet filter if applicable. ➢ Clean cooling fan and blade. ➢ Inspect cooling motor for wear and bearing noise. ➢ Clean exterior ANNUAL SERVICES TO BE PROVIDED Perform and IR analysis of drive for hot spots before and after PM. CENTRIFUGAL PUMPS CHILLED, CONDENSER LOOP, RECIRCLUATION AND HOT WATER PUMPS ➢ Visually inspect seal for signs of leakage. ➢ Visually inspect pump coupling ➢ Inspect insulation for signs of wear. ➢ Inspect piping for signs of leakage. ➢ Inspect all associated gauges and thermometers for proper operation and wear. ➢ Inspect for signs of unusual vibration and noise. Vibration analysis if requested ➢ Grease motor and bearing assembly as needed. ➢ Inspect and tighten electrical connections. ➢ Measure, verify and document amperage and voltage. ➢ Clean exterior of equipment. ANNUAL SERVICES TO BE PROVIDED Remove and clean strainers HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Ft Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.649.9907 • License 967998 [nuntywidelllf com Page 29 of 43 Jtuuntq wide Mechanical Systems, Inc. SPLIT SYSTEM AIR HANDLERS FILTERS Replace Filters (Mery 8) quarterly. BLOWER SECTION • Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage. ➢ Clean blower section if needed. ➢ Measure and document supply and return air temperatures. CONDENSATE DRAIN SYSTEM ➢ Clean and flush drain pan and associated piping. ➢ Add ammonia biocide treatment to optimize drainage flows and prevent biological contamination if needed. ➢ Check operation of drain lines and associated condensate pumps if applicable. ➢ Verify operation of water detection alarms and modules if available. ELECTRICAL PANEL / CONTROLS Tighten all electrical connections and clean cabinets. GENERAL Tighten all access panels ANNUAL SERVICES TO BE PROVIDED Replace drive belts if applicable Clean evaporator coils if needed HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 CountywidelTIN. com Page 30 of 43 Countywide Mechanical Systems, Inc. SPLIT SYSTEM CONDENSING UNIT ELECTRICAL PANEL / CONTROLS ➢ Check & tighten all electrical connections and clean cabinet. ➢ Check all safety set points ➢ Check control set points REFRIGERATION CIRCUITS ➢ Check refrigeration lines for signs of leakage. ➢ Adjust copper refrigerant tubing to prevent rubbing. ➢ Inspect all insulation for wear. ➢ Measure temperature difference of liquid line drier. ➢ Check thermostatic expansion valve. ➢ Check reversing valve ➢ Measure supply and return air temperatures. ➢ Inspect for signs of unusual vibration and noise. ➢ Measure, verify and document amperage and voltage ➢ Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure super heat temperatures. ANNUAL SERVICES TO BE PROVIDED Clean Condenser coils AIR COMPRESSORS & AIR DRIERS MOTOR SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage. ➢ Clean blower section. AUTOMATIC BLOWDOWN, CANISTERS AND FILTERS > Exercise blowdown devise (Automatic or Manual) Check operation Clean condenser on Air Drier ANNUAL SERVICES TO BE PROVIDED Replace drive belts. Clean Condenser coil on air dryer HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 fnuntywidelllf. cam Page 31 of 43 count wide Mechanical Systems, Inc. DOMESTIC WATER HEATERS -GAS GAS AND WATER PIPING ➢ Visually inspect piping system and associated components. ➢ Check for signs of leakage. BURNER SECTION ➢ Check for proper flame operation. SAFETY DEVICES AND CONTROLS ➢ Check operation of controller. ➢ Check operation of gas valves. • Check all control set points. ➢ Verify operation of associated safety devices including: ➢ Flame failure detection system. ➢ Inspect igniters and check operation. ➢ Inspect flame sensors and check operation. ➢ Inspect low water cut off. FLUE AND VENT PIPING ➢ Inspect for soot, corrosion and leaks. ➢ Inspect vent cap. ELECTRICAL ➢ Tighten all electrical connections. ➢ Inspect electrical components for signs of overheating. Visually inspect all electro-magnetic components such as relays and contactors. ➢ Measure voltages as needed. ➢ Measure amperage as needed. GENERAL ➢ Clean exterior of the equipment. ➢ Tighten all access panels HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywidelllf,cnm Page 32 of 43 JLuuntqwide Mechanical Systems, Inc. DOMESTIC WATER HEATERS -ELECTRIC WATER PIPING ➢ Visually inspect piping system and associated components. ➢ Check for signs of leakage. SAFETY DEVICES AND CONTROLS ➢ Check operation of controller. ➢ Check all control set points. ➢ Verify operation of associated safety devices including: ➢ Flame failure detection system. ➢ Inspect low water cut off if applicable ELECTRICAL ➢ Tighten all electrical connections. ➢ Inspect electrical components for signs of overheating. ➢ Visually inspect all electro-magnetic components such as relays and contactors. ➢ Measure voltages as needed. • Measure amperage as needed. GENERAL ➢ Clean exterior of the equipment. ➢ Tighten all access panels COOLING TOWER BAC BLOWER ASSEMBLY ➢ Lubricate all bearings. ➢ Check fan belts for wear, alignment and proper tension. ➢ Inspect all mounting bolts. ➢ Check sheave for wear and alignment ➢ Check housing for corrosion and wear. ➢ Check blower wheel for proper balance, dirt accumulation, corrosion and wear. ➢ Inspect bearings for excessive wear. ➢ Grease bearings SPRAY/DRIFT ELIMINATORS ➢ Inspect for corrosion. ➢ Inspect for accumulation of scale and algae growth. ➢ Make recommendations as required. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone- 619.449.9900 • Fax: 619.449.9907 • License 967998 countywidelfS,com Page 33 of 43 C.-Countywide Mechanical Systems, Inc. COOLING TOWERS (CONTINUED) COOLING TOWER SUMP, TUBE BUNDLE, BAFFLES & SPRAY NOZZLES ➢ Inspect for corrosion. ➢ Inspect float valve for proper operation and adjust as needed. ➢ Inspect float valve for corrosion. ➢ Inspect spray nozzles for restrictions and leakage. ➢ Check drain for obstructions. ➢ Inspect overflow for obstructions. CONTROLS Tighten all electrical connections and clean cabinets. Check operation of control valves if applicable. Measure, verify and document amperage and voltage. COOLING TOWER BASIN, AND EXTERIOR D. Inspect basin for corrosion. ➢ Inspect exterior for corrosion. ➢ Inspect all wells, hubs and seams for signs of leakage and or corrosion. ➢ Annual written report of current equipment conditions with recommendations will be generated. ANNUAL SERVICES TO BE PROVIDED Y Replace drive belts. ➢ Power spray drift eliminators and inside of tower. D. Remove and clean sump strainer after power spraying. ➢ Clean sump annually. BOILERS FILTERS Replace with new if required. GAS AND WATER PIPING: Visually inspect piping system and associated components. Check for signs of leakage. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone 619.449.9900 • Fax: 619.449.9907 • License 967998 [nuntywidel l.L com Page 34 of 43 count wide Mechanical Systems, Inc. BOILERS (CONTINUED) ELECTRICAL & CONTROLS ➢ Tighten all electrical connections. ➢ Inspect electrical components for signs of overheating. ➢ Visually inspect all electro-magnetic components such as relays and contactors. ➢ Measure voltages as needed. ➢ Measure amperage as needed. ➢ Check operation of thermostats ➢ Verify thermostat programming ➢ Check all control set points ➢ Measure, verify and document amperage and voltage. SAFETY DEVICES AND CONTROLS ➢ Check operation of temperature controller. ➢ Check operation of gas valves. ➢ Check all control set points. ➢ Verify operation of associated safety devices including: o Flame failure detection system. o High Limit o Low water o Air proofing switch. o Pressure relief valve BURNER SECTION ➢ Check for proper flame operation. ➢ Igniters (Spark & Hot Surface) ➢ Burners & orifices FLUE AND VENT PIPING Inspect for soot, corrosion and leaks. Inspect vent cap. GENERAL ➢ Clean exterior of the equipment. ➢ Tighten all access panels ➢ Check all gauges ➢ Check Delta T across Heat exchanger START UP Check operation of all associated system components. Startup boilers as per manufacturer recommendations. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajnn, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 (auntywidefil ram Page 35 of 43 cjLnuntqwide Mechanical Systems, Inc. BOILERS (CONTINUED) ANNUAL SERVICES TO BE PROVIDED BURNER SECTION ➢ Disassemble, clean and inspect burner assemblies. ➢ Brush and inspect blower if applicable. ➢ Inspect and clean the Heat Exchanger ➢ Check main & manifold gas pressures. WALK-IN REFRIGERATOR/FREEZER EXTERIOR -CLEANING ➢ Clean exterior unit if needed INTERIOR ➢ Check and clean the inlet of the evaporator coil. ➢ Check and clean drain pan and drain line. EXTERIOR ➢ Check door spring and closers. ➢ Check door heaters ➢ Verify the integrity of the door gasket and sweep material. REFRIGERATION SYSTEM ➢ Check refrigeration lines for signs of leakage. ➢ Check and adjust copper refrigerant tubing to prevent rubbing as needed. ➢ Inspect all insulation for wear. ➢ Check liquid line sight glass for moisture indication and contamination if applicable. ➢ Measure temperature difference of liquid line drier if applicable. • Check metering device such as thermostatic expansion valve as needed ➢ Measure suction line temperature as needed. ➢ Measure discharge line temperature as needed. ➢ Measure superheat and sub -cooling as needed. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 countywidel/1S, cam Page 36 of 43 C Countywide Mechanical Systems, Inc. WALK-IN REFRIGERATOR/FREEZER (CONTINUED) ELECTRICAL & CONTROLS ➢ Tighten all electrical connections. D. Inspect electrical components for signs of overheating. > Visually inspect all electro-magnetic components such as relays and contactors. > Measure voltages as needed. D. Measure amperage as needed. D. Check operation of thermostats ➢ Verify thermostat programming ➢ Check all control set points ➢ Measure, verify and document amperage and voltage. ROOF TOP PACKAGE HEAT PUMP FILTERS Replace Filters (Mery 8) quarterly. CONTROLS > Check & Tighten all electrical connections and clean cabinets. > Check all safety set points > Check control set points BLOWER SECTION > Tighten all electrical connections. > Inspect motors and lubricate as needed. > Inspect all drive belts for wear and cracks, adjust and replace as needed. ➢ Inspect drive sheaves for wear and grooving. > Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. > Measure, verify and document amperage and voltage > Clean blower section including bearings and bearing assembly. REFRIGERATION CIRCUITS ➢ Check refrigeration lines for signs of leakage. > Adjust copper refrigerant tubing to prevent rubbing. ➢ Inspect all insulation for wear. > Measure temperature difference of liquid line drier. > Check thermostatic expansion valve. > Check reversing valve > Measure supply and return air temperatures. ➢ Inspect for signs of unusual vibration and noise. > Measure, verify and document amperage and voltage > Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure supper heat temperatures. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Capon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 tountywideinS cvm Page 37 of 43 C(uuntu wide Mechanical Systems, Inc. ROOFTOP PACKAGE HEAT PUMP (CONTINUED) CONDENSATE DRAIN SYSTEM ➢ Clean and flush drain pan and associated piping. ➢ Check operation of drain line ROOF TOP PACKAGE HEAT PUMP -Continued AIR COOLED CONDENSERS ➢ Inspect coils for debris and dirt and clean as needed. ➢ Check refrigeration lines for signs of leakage. ➢ Inspect all insulation for wear. • Verify operation of direct drive fan motors. D Inspect for motors signs of unusual vibration and noise. ➢ Check operation of low ambient controls if applicable ➢ Measure, verify and document amperage and voltage GENERAL ➢ Clean exterior of the equipment. ➢ Tighten all access panels ANNUAL SERVICES TO BE PROVIDED ➢ Clean Evaporator & Condenser Coils ➢ Replace drive belt if applicable ROOF TOP GAS PACKAGE FILTERS ➢ Replace Filters (Mery 8) quarterly. CONTROLS ➢ Check & Tighten all electrical connections and clean cabinets. ➢ Check all safety set points • Check control set points HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywidell1S, corn Page 38 of 43 Count wide mechanical Systems, Inc. ROOFTOP GAS PACKAGE (CONTINUED) BLOWER SECTION > Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust and replace as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage ➢ Clean blower section including bearings and bearing assembly. REFRIGERATION CIRCUITS ➢ Check refrigeration lines for signs of leakage. > Adjust copper refrigerant tubing to prevent rubbing. ➢ Inspect all insulation for wear. ➢ Measure temperature difference of liquid line drier. ➢ Check thermostatic expansion valve. ➢ Measure supply and return air temperatures. ➢ Inspect for signs of unusual vibration and noise. ➢ Measure, verify and document amperage and voltage ➢ Measure suction line temperatures. > Measure discharge temperatures. > Measure supper heat temperatures. CONDENSATE DRAIN SYSTEM Clean and flush drain pan and associated piping y Check operation of drain line AIR COOLED CONDENSERS Inspect coils for debris and dirt and clean as needed. Check refrigeration lines for signs of leakage. ➢ Inspect all insulation for wear. ➢ Verify operation of direct drive fan motors. ➢ Inspect for motors signs of unusual vibration and noise. > Check operation of low ambient controls if applicable ➢ Measure, verify and document amperage and voltage HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon. CA 92020 • Phone: 619 449.9900 • Fax: 619.449.9907 • License 967998 Countywidenlf. cam Page 39 of 43 (Countu wide Mechanical Systems, Inc. ROOFTOP GAS PACKAGE (CONTINUED) SAFETY DEVICES AND CONTROLS ➢ Check operation of temperature controller. ➢ Check operation of gas valves. ➢ Check all control set points. ➢ Verify operation of associated safety devices including: o Flame failure detection system. o High Limit o Low water o Air proofing switch. o Pressure relief valve BURNER SECTION ➢ Check for proper flame operation. ➢ Igniters (Spark & Hot Surface) ➢ Burners & orifices FLUE AND VENT PIPING Inspect for soot, corrosion and leaks. Inspect vent cap. GENERAL D Clean exterior of the equipment. Tighten all access panels ANNUAL SERVICES TO BE PROVIDED Clean Evaporator & Condenser Coils ROOF TOP PACKAGE VAV FILTERS Replace Filters (Mery 8) quarterly. BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks. adjust and replace as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage ➢ Clean blower section including bearings and bearing assembly. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 6,, 9.449.9907 • License 967998 Countywide/ns. com Page 40 of 43 Countywide mechanical Systems, Inc. ROOFTOP PACKAGE VAV (CONTINUED) REFRIGERATION CIRCUITS ➢ Check refrigeration lines for signs of leakage. ➢ Adjust copper refrigerant tubing to prevent rubbing ➢ Inspect all insulation for wear. ➢ Check liquid line sight glass for moisture indication and contamination. ➢ Measure temperature difference of liquid line drier. ➢ Check thermostatic expansion valve. ➢ Check liquid line solenoid valves. ➢ Measure supply and return air temperatures. > Measure suction line temperatures. Measure discharge temperatures. Measure supper heat temperatures. CONDENSATE DRAIN SYSTEM Clean and flush drain pan and associated piping. Check operation of drain lines COMPRESSORS ➢ Visually inspect for signs of oil/refrigeration leakage. ➢ Verify oil level if applicable. ➢ Inspect for signs of unusual vibration and noise. ➢ Measure, verify and document amperage and voltage. ➢ Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure supper heat temperatures. ➢ Measure compressor temperatures at head assembly. CONTROLS ➢ Check & Tighten all electrical connections and clean cabinets. ➢ Check all safety set points ➢ Check control set points AIR COOLED CONDENSERS ➢ Inspect coils for debris and dirt and clean as needed. ➢ Check refrigeration lines for signs of leakage. ➢ Inspect all insulation for wear. ➢ Verify operation of direct drive fan motors. ➢ Inspect for motors signs of unusual vibration and noise. ➢ Check operation of low ambient controls if applicable ➢ Measure, verify and document amperage and voltage HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite 4114 • El Cajon, CA 92020 • Phone: 619 449.9900 • Fax: 619.449.9907 • License 967998 Cvuntywidemi. com Page 41 of 43 (&iuntu wide mechanical Systems, Inc. ROOFTOP VAV PACKAGE (CONTINUED) GENERAL ➢ Clean exterior of the equipment. ➢ Tighten all access panels ➢ Fill out and submit all preventative maintenance check sheets electronically. ➢ Log conditions locally BI ANNUAL SERVICES TO BE PROVIDED Replace drive belts ANNUAL SERVICES TO BE PROVIDED Clean Evaporator & Condenser Coils HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon. CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywide/115. com Page 42 of 43 RESOLUTION NO. 2017 — 163 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A ONE-YEAR AGREEMENT WITH COUNTYWIDE MECHANICAL SYSTEMS, INC., WITH THE OPTION FOR TWO ONE-YEAR EXTENSIONS, FOR THE NOT -TO -EXCEED AMOUNT OF $170,412 TO PROVIDE HEATING, VENTILATING, AND AIR CONDITIONING (HVAC) MAINTENANCE AND REPAIR SERVICES FOR CITY FACILITIES WHEREAS, on April 6, 2017, the Engineering and Public Works Department issued a Request for Qualifications ("RFQ") for facilities maintenance support services for heating, ventilating, and air conditioning ("HVAC") services, and received two responses from two qualified contractors by the May 8, 2017 deadline; and WHEREAS, based on the strength of their submittals and interview performance, staff recommends executing a one-year Agreement with Countywide Mechanical Systems, Inc., with the option for two one-year extensions, for a not -to -exceed amount of $170,412 to provide HVAC maintenance and repair services for City facilities. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute a one-year Agreement with Countywide Mechanical Systems, Inc., with the option for two one-year extensions, for a not -to -exceed amount of $170,412 to provide HVAC maintenance and repair services for City facilities. PASSED and ADOPTED this 15th day of August, 2017. on Morrison, Mayor ATTEST: /1 Michael R. Dalla, City erk APPROVED AS TO ORM: 0 r is -Jo ttorney 0 Passed and adopted by the Council of the City of National City, California, on August 15, 2017 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California w fctituj NN City lerk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2017-163 of the City of National City, California, passed and adopted by the Council of said City on August 15, 2017. City Clerk of the City of National City, California By: Deputy PZor4-f2. CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 15, 2017 AGENDA ITEM NO.: 26 ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute a one-year Service Agreement with Countywide Mechanical Systems, Inc., for a not -to -exceed amount of $170,412 to provide Heating, Ventilating and Air Conditioning (HVAC) maintenance and repair services for City facilities PREPARED BY: Ray Roberson, Management Analyst II DEPARTMENT: Engineering and Public Works PHONE: 619-336-4583 APPROVED BY: EXPLANATION: See attached. C-. FINANCIAL STATEMENT: APPROVED: `oils /e FINANCE ACCOUNT NO. APPROVED: MIS 626-416-223-288-0000 Facilities Maintenance Fund - $170,412 Funds are appropriated and available in the above account. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Adopt Resolution authorizing the Mayor to execute a one-year Service Agreement with Countywide Mechanical Systems, Inc., for a not -to -exceed amount of $170,412 to provide HVAC maintenance and repair services for City facilities. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Explanation 2. Service Agreement with Exhibit "A" 3. Resolution /l, sa jtt-L; r 130. -201 - - 3 EXPLANATION On April 6, 2017, the Engineering and Public Works Department issued a Request for Qualifications (RFQ) for facilities maintenance support services involving Heating, Ventilating, and Air Conditioning (HVAC), Electrical, Plumbing, General Services, Pool Services, Painting, Pest Control, Alarm and Security Services, Access Control Systems, and Elevators. The RFQ was posted on the City's website and advertised in local newspapers. The deadline to submit Statements of Qualifications (SOQs) was May 8, 2017. SOQs for HVAC maintenance and repair services were received from two qualified contractors, Honeywell and Countywide Mechanical Systems, Inc., by the submittal deadline. On May 25, 2017, Engineering and Public Works Department staff interviewed and scored both contractors. Based on the strength of their SOQ and interview performance, staff recommends executing a one-year Agreement (with the option for two, one-year extensions) with Countywide Mechanical Systems, Inc., for a not -to -exceed amount of $170,412 to provide HVAC maintenance and repair services for City facilities per the scope of work identified in Exhibit "A" to the Agreement. • AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND COUNTYWIDE MECHANICAL SYSTEMS, INC. THIS AGREEMENT is entered into on this 1st day of September, 2017, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and COUNTYWIDE MECHANICAL SYSTEMS, INC., a corporation (the "CONTRACTOR"). RECITALS WHEREAS, the CITY desires to employ a CONTRACTOR to provide heating, ventilation, and air conditioning ("HVAC") preventative maintenance services to city -owned facilities. WHEREAS, the CITY has determined that the CONTRACTOR is a HVAC maintenance and repair company and is qualified by experience and ability to perform the services desired by the CITY, and the CONTRACTOR is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONTRACTOR. The CITY agrees to engage the CONTRACTOR to provide HVAC preventative maintenance services to city -owned facilities, and the CONTRACTOR agrees to perform the services set forth here in accordance with all terms and conditions contained herein. The CONTRACTOR represents that all services shall be performed directly by the CONTRACTOR or under direct supervision of the CONTRACTOR. 2. EFFECTIVE DATE AND LENGTH OF AGREEMENT. This Agreement will become effective on September 1, 2017. The duration of this Agreement is for the period of September 1, 2017 through August 31, 2018. Completion dates or time durations for specific portions of the project are set forth in Exhibit "A". This Agreement may be extended by mutual agreement upon the same terms and conditions for an additional one (1) year term. The Parties may exercise up to two one-year extensions. Any extension of this Agreement must be approved in writing by the City Council. 3. SCOPE OF SERVICES. The CONTRACTOR will perform services as set forth in the attached Exhibit "A". The CONTRACTOR shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. -1- The CITY may unilaterally, or upon request from the CONTRACTOR, from time to time reduce or increase the Scope of Services to be performed by the CONTRACTOR under this Agreement. Upon doing so, the CITY and the CONTRACTOR agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services. 4. PROJECT COORDINATION AND SUPERVISION. Arturo Gonzalez, Facilities Supervisor, hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONTRACTOR shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONTRACTOR. Michael Hubbard thereby is designated as the Project Director for the CONTRACTOR. 5. COMPENSATION AND PAYMENT. The compensation for the CONTRACTOR shall be based on billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibit "A" shall not exceed $170,412. The compensation for the CONTRACTOR'S work shall not exceed the rates set forth in Exhibit "A". Invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit "A", as determined by the CITY. The CONTRACTOR shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred, and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY, and for furnishing of copies to the CITY, if requested. 6. ACCEPTABILITY OF WORK. The CITY shall decide any and all questions which may arise as to the quality or acceptability of the services performed and the manner of performance, the acceptable completion of this Agreement, and the amount of compensation due. In the event the CONTRACTOR and the CITY cannot agree to the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONTRACTOR in this Agreement, the CITY or the CONTRACTOR shall give to the other written notice. Within ten (10) business days, the CONTRACTOR and the CITY shall each prepare a report which supports their position and file the same with the other party. The CITY shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONTRACTOR. 7. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications, and other documents prepared by the CONTRACTOR for this project, whether paper or electronic, shall become the property of the CITY for use with respect to this project, and shall be turned over to the CITY upon completion of the project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONTRACTOR hereby assigns to the CITY, and CONTRACTOR thereby expressly waives and disclaims any copyright in, and the right to reproduce, all written material, drawings, plans, specifications, or other work prepared under this Agreement, except upon the CITY'S prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONTRACTOR Standard Agreement Page 2 of 11 City of National City and Revised May 2017 Countywide Mechanical -2- shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONTRACTOR agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium, or method utilize the CONTRACTOR'S written work product for the CITY'S purposes, and the CONTRACTOR expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Any modification or reuse by the CITY of documents, drawings, or specifications prepared by the CONTRACTOR shall relieve the CONTRACTOR from liability under Section 14, but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of Services of this project, unless otherwise mutually agreed. 8. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners, or joint venturers with one another. Neither the CONTRACTOR nor the CONTRACTOR'S employees are employees of the CITY, and are not entitled to any of the rights, benefits, or privileges of the CITY'S employees, including but not limited to retirement, medical, unemploy- ment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONTRACTOR and the CONTRACTOR'S employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONTRACTOR and its employees. Neither this Agreement nor any interest herein maybe assigned by the CONTRACTOR without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONTRACTOR from employing or hiring as many employees, or SUBCONTRACTORS, as the CONTRACTOR may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONTRACTOR with its SUBCONTRACTOR(S) shall require the SUBCONTRACTOR(S) to adhere to the applicable terms of this Agreement. 9. CONTROL. Neither the CITY nor its officers, agents, or employees shall have any control over the conduct of the CONTRACTOR or any of the CONTRACTOR'S employees, except as herein set forth, and the CONTRACTOR or the CONTRACTOR'S agents, servants, or employees are not in any manner agents, servants, or employees of the CITY, it being understood that the CONTRACTOR its agents, servants, and employees are as to the CITY wholly independent CONTRACTOR, and that the CONTRACTOR'S obligations to the CITY are solely such as are prescribed by this Agreement. 10. COMPLIANCE WITH APPLICABLE LAW. The CONTRACTOR, in the performance of the services to be provided herein, shall comply with all applicable state and federal statutes and regulations, and all applicable ordinances, rules, and regulations of the City of National City, whether now in force or subsequently enacted. The CONTRACTOR and each of its SUBCONTRACTOR(S), shall obtain and maintain a current City of National City business license prior to and during performance of any work pursuant to this Agreement. Standard Agreement Page 3 of 11 Revised May 2017 Countywide Mechanical -3- City of National City and 11. LICENSES, PERMITS, ETC. The CONTRACTOR represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONTRACTOR represents and covenants that the CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONTRACTOR to practice its profession. 12. STANDARD OF CARE. A. The CONTRACTOR, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONTRACTOR'S trade or profession currently practicing under similar conditions and in similar locations. The CONTRACTOR shall take all special precautions necessary to protect the CONTRACTOR'S employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. Unless disclosed in writing prior to the date of this Agreement, the CONTRACTOR warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmental agency or involved in debarment, arbitration or litigation proceedings concerning the CONTRACTOR'S professional performance or the furnishing of materials or services relating thereto. C. The CONTRACTOR is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONTRACTOR has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONTRACTOR has notified the CITY otherwise, the CONTRACTOR warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONTRACTOR to use due diligence under this sub -section will render the CONTRACTOR liable to the CITY for any increased costs that result from the CITY' S later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 13. NON-DISCRIMINATION PROVISIONS. The CONTRACTOR shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONTRACTOR will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 14. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONTRACTOR certain confidential information to enable the CONTRACTOR to effectively perform the services to be provided herein. The CONTRACTOR shall treat all such information as confidential and shall not disclose any part thereof without the Standard Agreement Page 4 of 11 City of National City and Revised May 2017 Countywide Mechanical -4- prior written consent of the CITY. The CONTRACTOR shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 14, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONTRACTOR, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONTRACTOR without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONTRACTOR by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONTRACTOR shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONTRACTOR shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONTRACTOR shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 15. 15. INDEMNIFICATION AND HOLD HARMLESS. The CONTRACTOR agrees to defend, indemnify and hold harmless the City of National City, its officers, officials, agents, employees, and volunteers against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONTRACTOR'S performance or other obligations under this Agreement; provided, however, that this indemnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the CITY, its agents, officers, employees or volunteers. CITY will cooperate reasonably in the defense of any action, and CONTRACTOR shall employ competent counsel, reasonably acceptable to the City Attorney. The indemnity, defense, and hold harmless obligations contained herein shall survive the termination of this Agreement for any alleged or actual omission, act, or negligence under this Agreement that occurred during the term of this Agreement. 16. WORKERS' COMPENSATION. The CONTRACTOR shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Labor Code and all amendments thereto; and all similar State or federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, employees, and volunteers from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description, including reasonable attorney's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONTRACTOR under this Agreement. 17. INSURANCE. The CONTRACTOR, at its sole cost and expense, shall purchase and maintain, and shall require its SUBCONTRACTOR(S), when applicable, to purchase and maintain throughout the term of this Agreement, the following insurance policies: Standard Agreement Revised May 2017 Page 5 of 11 City of National City and Countywide Mechanical -5- A. ❑ If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile Insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include owned, non -owned, and hired vehicles ("any auto"). The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. C. Commercial General Liability Insurance, with minimum limits of either $2,000,000 per occurrence and $4,000,000 aggregate, or $1,000,000 per occurrence and $2,000,000 aggregate with a $2,000,000 umbrella policy, covering all bodily injury and property damage arising out of its operations, work, or performance under this Agreement. The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. The general aggregate limit must apply solely to this "project" or "location". The "project" or "location" should be noted with specificity on an endorsement that shall be incorporated into the policy. D. Workers' Compensation Insurance in an amount sufficient to meet statutory requirements covering all of CONTRACTOR'S employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the CITY. Said endorsement shall be provided prior to commencement of work under this Agreement. If CONTRACTOR has no employees subject to the California Workers' Compensation and Labor laws, CONTRACTOR shall execute a Declaration to that effect. Said Declaration shall be provided to CONTRACTOR by CITY. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, officials, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY's Risk Manager, at the address listed in subsection G below, of cancellation or material change. F. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONTRACTOR shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date must be on or before the date of this Agreement. G. The Certificate Holder for all policies of insurance required by this Section shall be as follows: City of National City do Risk Manager 1243 National City Boulevard National City, CA 91950-4397 H. Insurance shall be written with only insurers authorized to conduct business in California that hold a current policy holder's alphabetic and financial size category rating of not less than A:VII according to the current Best's Key Rating Guide, or a company of equal financial stability that is approved by the CITY'S Risk Manager. In the event coverage is provided by non -admitted "surplus lines" carriers, they must be included on the most recent Standard Agreement Page 6 of 11 City of National City and Revised May 2017 Countywide Mechanical -6- California List of Eligible Surplus Lines Insurers (LESLI list) and otherwise meet rating requirements. I. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY'S Risk Manager. If the CONTRACTOR does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. J. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. K. If the CONTRACTOR maintains broader coverage or higher limits (or both) than the minimum limits shown above, the CITY requires and shall be entitled to the broader coverage or higher limits (or both) maintained by the CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. 18. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of - court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. 19. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day's written notice to the CONTRACTOR. During said 60-day period the CONTRACTOR shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONTRACTOR in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONTRACTOR as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any Standard Agreement Page 7 of 11 Revised May 2017 Countywide Mechanical -7- City of National City and damages caused the CITY by the CONTRACTOR'S breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 7. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONTRACTOR; (2) a reorganization of the CONTRACTOR for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONTRACTOR. 20. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To CITY: Arturo Gonzalez Facilities Supervisor Engineering and Public Works City of National City 1243 National City Boulevard National City, CA 91950-4397 To CONTRACTOR: Michael Hubbard Service Account Manager Countywide Mechanical Systems, Inc. 1400 N. Johnson Avenue, Suite 114 El Cajon, CA 92020 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty- eight (48) hours by letter mailed or delivered as specified in this Section. 21. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONTRACTOR shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONTRACTOR also agrees not to specify any product, treatment, Standard Agreement Page 8 of 11 City of National City and Revised May 2017 Countywide Mechanical -8- process or material for the project in which the CONTRACTOR has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONTRACTOR shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONTRACTOR shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONTRACTOR has a financial interest as defined in Government Code Section 87103. The CONTRACTOR represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. ❑ If checked, the CONTRACTOR shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONTRACTOR shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONTRACTOR shall obtain from the City Clerk. The CONTRACTOR shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Section 21 by the CONTRACTOR. 22. PREVAILING WAGES. State prevailing wage rates may apply to work performed under this Agreement. State prevailing wages rates apply to all public works contracts as set forth in California Labor Code, including but not limited to, Sections 1720,1720.2, 1720.3, 1720.4, and 1771. Contractor is solely responsible to determine if State prevailing wage rates apply and, if applicable, pay such rates in accordance with all laws, ordinances, rules, and regulations. 23. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state, or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. To the extent any exhibits,schedules, or provisions thereof conflict or are inconsistent with the terms and conditions contained in this Agreement, the terms and conditions of this Agreement shall control. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. Standard Agreement Page 9 of 11 Revised May 2017 Countywide Mechanical -9- City of National City and G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. I. Audit. If this Agreement exceeds ten -thousand dollars ($10,000), the parties shall be subject to the examination and audit of the State Auditor for a period of three (3) years after final payment under the Agreement, per Government Code Section 8546.7. J. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. K. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. L. Subcontractors or Subcontractors. The CITY is engaging the services of the CONTRACTOR identified in this Agreement. The CONTRACTOR shall not subcontract any portion of the work, unless such subcontracting was part of the original proposal or is allowed by the CITY in writing. In the event any portion of the work under this Agreement is subcontracted, the subcontractor(s) shall be required to comply with and agree to, for the benefit of and in favor of the CITY, both the insurance provisions in Section 17 and the indemnification and hold harmless provision of Section 15 of this Agreement. M. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. [Signature Page to Follow] Standard Agreement Page 10 of 11 City of National City and Revised May 2017 Countywide Mechanical -10- I 41'r CITY OF NATIONAL CITY COUNTYWIDE MECHANICAL SYSTEMS, INC. (Signatures of two corporate officers required) By: By: Ron Morrison, Mayor (Name) APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney By: Roberto M. Contreras RANDALL A. SIGNORE (Print) VP -SERVICE & SPECIAL PROJECTS OPERATIONS (Title) By: 7iiitefi‘e,44 (Name) PAUL B. DUKE Deputy City Attorney (Print) PRESIDENT (Title) Standard Agreement Page 11 of 11 Revised May 2017 Countywide Mechanical -11- City of National City and Exhibit A _12- EXHIBIT A �[oun��/wide Mechanical Si.jstems, Inc- c1Cnuntuwidl! Mechanical Systems, Inc. HVAC Preventative Maintenance PREPARED FOR: Stephen Manganiello LOCATION NAME: City of National City PRESENTED: June 13, 2017 PREPARED BY: Countywide Mechanical Systems HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 CountywidemS-com -14- Page 1 of 43 C&iuntu wide Mechanical Systems, Inc - TABLE OF CONTENTS TABLE OF CONTENTS 2 PREVENTATIVE MAINTENANCE SERVICE 4 SERVICE AGREEMENT: General Terms & Conditions 5 EQUIPMENT QUANTITIES AND PM FREQUENCIES 7 Civic Center -Full Service Level II 7 EQUIPMENT QUANTITIES AND PM FREQUENCIES 8 Police Station -Full Service Level II 8 EQUIPMENT QUANTITIES AND PM FREQUENCIES 9 Public Library -Standard PM 9 EQUIPMENT QUANTITIES AND PM FREQUENCIES 10 MLK Jr. Community Center -Standard PM 10 EQUIPMENT QUANTITIES AND PM FREQUENCIES 11 Arts Center -Standard PM 11 EQUIPMENT QUANTITIES AND PM FREQUENCIES 12 Kimball Park Recreation Center- Standard PM 12 EQUIPMENT QUANTITIES AND PM FREQUENCIES 13 Kimball Park Senior Center Standard PM 13 EQUIPMENT QUANTITIES AND PM FREQUENCIES 14 Fire Station 34 Standard PM 14 EQUIPMENT QUANTITIES AND PM FREQUENCIES 14 Fire Station 33 Standard PM 14 EQUIPMENT QUANTITIES AND PM FREQUENCIES 15 Fire Station 31 Standard PM 15 EQUIPMENT QUANTITIES AND PM FREQUENCIES 16 El Toyon Park Recreation Center Standard PM 16 EQUIPMENT QUANTITIES AND PM FREQUENCIES 17 Municipal Pool Standard PM 17 HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 CountywidelRi corn -15- Page 2 of 43 Cuuntqwide mechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES 18 • Camacho Recreation Center Standard PM 18 EQUIPMENT QUANTITIES AND PM FREQUENCIES 19 Casa De Salud Center Standard PM 19 EQUIPMENT QUANTITIES AND PM FREQUENCIES 20 Public Works Office / Breakroom Standard PM Standard PM Y0 EQUIPMENT QUANTITIES AND PM FREQUENCIES 20 Public Works Maintenance Shop Standard PM 20 EQUIPMENT QUANTITIES AND PM FREQUENCIES 21 Public Works Storage Building Standard PM 21 PREVENTATIVE MAINTENANCE SERVICES 22 AIR HANDLERS 22 EXHAUST FANS 23 CRITICAL THERMAL MANAGEMENT EQUIPMENT (DATA-AIRE) 24 MECHANICAL CHILLERS 26 BUILT UP SYSTEM 27 VARIABLE FREQUENCY DRIVES 29 CENTRIFUGAL PUMPS 29 SPLIT SYSTEM AIR HANDLERS 30 SPLIT SYSTEM CONDENSING UNIT 31 AIR COMPRESSORS & AIR DRIERS 31 DOMESTIC WATER HEATERS -GAS 32 DOMESTIC WATER HEATERS -ELECTRIC 33 COOLING TOWER BAC 33 BOILERS 34 WALK-IN REFRIGERATOR/FREEZER 36 ROOF TOP PACKAGE HEAT PUMP 37 ROOF TOP PACKAGE HEAT PUMP -Continued 38 ROOF TOP GAS PACKAGE 38 ROOF TOP PACKAGE VAV 40 HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 countywidelnS-rom -16- Page 3 of 43 cICuuntq wide Mechanical Systems, Inc. BY: PH: Fax: PREVENTATIVE MAINTENANCE Countywide Mechanical Systems, Inc. 1400 N. Johnson Ave., #114 El Cajon, CA 92020 (619) 449-9900 619 449-9901 FOR: ATTN: SERVICE City of National City 1243 National City Blvd National City, CA 91950 Mr. Stephen Manganiello LOCATION .OF SgRVICES TO BE PROVIDED: Civic Center, Police Station, Public Library, MLK Jr. Community Center, Arts Center, Kimball Park Recreation Center, Kimball Park Senior Center, Fire Station 34, Fire Station 33, Fire Building Identification: Station 31, El Toyon Park Recreation Center, Municipal Pool, Camacho Recreation Center, Aquatic Center, Casa De Salud Youth Center, Public Works Office/Breakroom, Public Works Vehicle Maintenance Shop & Public Works Storage Building Full Maintenance coverage on Civic Center & Police Station only. Total Annual Preventive Maintenance Cost: $170,412.00 Total 3 Year Contract Price: $511,236.00 HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 CountywidelllS.com _17_ Page 4 of 43 CCountu wide Mechanical Systems, Inc. SERVICE AGREEMENT: General Terms & Conditions A. Mutual Cooperation Countywide Mechanical Systems and Customer agree to work in a cooperative manner and understand that in order to provide quality service; both parties must work together in meeting the requirements as set forth in the Agreement. Countywide Mechanical Systems guarantees all labor and material to be as specified in the Agreement. All work performed under the Agreement will be accomplished during normal working hours (8:00 AM — 4:30 PM, Monday through Friday, except holidays) and shall be arranged with Customer's management prior to dispatching. B. Asbestos Exclusion Customer understands and agrees that the Agreement does not include the detection, abatement, encapsulation or removal of asbestos (or any hazardous waste product) or products or materials or equipment containing asbestos. In the event that Countywide Mechanical Systems encounters any asbestos product or material in the course of performing its work, Countywide Mechanical Systems shall promptly notify Customer of such discovery, have the right to discontinue its work and remove its employees from the work site, or that portion of the work site wherein such product or material was encountered, until such product or materials, and any hazards connected therewith are abated, encapsulated or removed, and/or it is determined that no hazard exists. Countywide Mechanical Systems may rely upon Customer's representations and warranties regarding asbestos and Customer's compliance with Asbestos Evaluation Requirements. Any other site investigation requirements notwithstanding, Countywide Mechanical Systems shall have no duty to identify, detect or evaluate asbestos. C. Ozone Depleting Substances (ODS) Customer shall be notified with the proper documentation in the storage and handling of all ozone depleting substances, namely CFC's in refrigerant gases, which Countywide Mechanical Systems may encounter at the facility. Countywide Mechanical Systems shall comply will all governmental regulations and Customer shall receive written documentation in conformance to EPA specifications. ODS Service includes service labor required to detect the existence of a refrigerant leak. Such service to diagnose leaks shall automatically be provided upon the occasion of any equipment servicing when that service calls for the recording of refrigerant pressures or levels of refrigerant in the system. The actual labor for detecting the location of the leak, recovery and/or recycle of refrigerant, and repair of any equipment component containing the refrigerant is NOT provided by the ODS Service Schedule. Detection of leak location(s) may be accomplished using a combination of visual inspection, electronic detection, ultraviolet/dye detection and other approved detection procedures. Any repairs to correct ODS leaks will be quoted at the discounted service rate for service agreement customer. SERVICE AGREEMENT: Special Provisions -1 OF 1 "Full Maintenance" Coverage Summary (Civic Center & Police Station) Full Maintenance coverage is available for all primary equipment. This coverage will include parts and labor for all "Level Two" preventive maintenance services. Emergency repair parts and labor (during normal hours), travel time, and truck charges are also covered. For Full Maintenance Coverage, the following will apply: Countywide Mechanical Systems agrees to: 1. Furnish all labor, parts, refrigerant, oil, filters, belts and materials needed to maintain the listed equipment in good operating condition and to perform all services listed under the Preventive Maintenance coverage. Labor is covered under this agreement during normal working hours. An overtime differential will be charged for all labor worked outside of normal hours. 2. Maintain the following items related to the equipment: a) Electric wiring from the starter to its respective motor and starters. b) The pressure and temperature controls, thermometers, gauges, control devices, thermostats and manual valves located within the equipment. c) Refrigerant leak repairs. Includes refrigerant tracking. d) All coils within the unit. e) All compressors. f) All motors. g) All electrical controls. h) All actuators within the unit. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite # i 14 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax; 619.449.9907 • License 967998 cnuntywidelllicnm _18- Paae 5 of 43 count wide mechanical Systems, Inc- i) Annual coil washing and condensate drain cleaning. j) All moving parts such as bearings, shafts, pulleys, economizers and fan blades. k) All refrigeration components such as filter driers, expansion valves, check valves, capillary tubes and solenoid valves. Customer agrees to: 1. Operate equipment according to Countywide Mechanical instruction, and to notify Countywide Mechanical promptly of any change in the usual operating conditions. 2. Employ only Countywide Mechanical personnel or persons authorized by Countywide Mechanical to perform all work on the equipment, except for operation of same. Exclusions: It is understood that, except to the extent otherwise provided in the service agreement outline, the services and maintenance provided for herein includes only those items listed above. It does not, for example. include any of the following: 1. Normal functions of stopping/starting the listed equipment. 2. The maintenance of space conditions or system performance unless improper conditions are directly due to the failure of the listed mechanical equipment. 3. Piping and valves located outside the units. 4. Duct work. 5. Damage due to freezing weather. 6. Air balancing. 7. Corrosion or erosion damage, due to salt air, age or outdoor conditions. (for example, but not limited to the following: tube bundles, heat exchangers, structural supports, unit casing and coils) 8. Circuit breakers. 9. Complete replacement of unit. 10. Any items of equipment recommended or required by Insurance Companies, Government, State, Municipal or other authorities. 11. Repair of component failure caused by electrical power imbalances, lightning, or other acts of God. 12. Pre-existing conditions. During the first 30 days, Countywide shall perform an inspection to identify existing equipment failures and provide customer with a repair proposal to allow Countywide Mechanical Systems to assume all equipment in good working order HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 countywidelllS, com -19- Page 6 of 43 i[oun� wide Mechanical Systems, Inc. wally EQUIPMENT QUANTITIES Civic Center Pe AND PM FREQUENCIES -Full Service Level II Manufacturer PM Frequency 4 Air Handler Various QTR & ANN 5 Exhaust Fans Various QTR & ANN 2 IT Room AC Units Data Aire QTR & ANN 1 Chiller McQuay QTR & ANN 1 Built up AC system Carrier QTR & ANN 3 VFD's ABB QTR & ANN 6 Centrifugal Pumps Various QTR & ANN 1 Split Systems Carrier QTR & ANN 1 Air Compressor / Dryer Powerex / Hankinson QTR & ANN 2 Domestic Water Heaters Various QTR & ANN 1 Cooling Tower BAC QTR & ANN 1 Boiler QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite ##114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 96799E CauntgwidenmL cnm _20_ Page 7 of 43 • C1ountu wide �..�.� Mechanical Systems, Inc. Quantity EQUIPMENT QUANTITIES Police Station Type Air Handler AND PM FREQUENCIES -Full Service Level Manufacturer Various 11 PM Frequency QTR & ANN 6 Exhaust /MAU Fans Various QTR & ANN 2 IT Room AC Units Data Aire QTR & ANN 3 Package Hea McQuay QTR & ANN 1 Package VAV TRANE QTR & ANN 1 VFD Danfoss QTR & ANN 1 Centrifugal Pumps Armstrong QTR & ANN 1 Large Exhaust -Gun Range QTR & ANN 1 Air Compressor / Dryer Powerex / Hankinson QTR & ANN 2 Domestic Water Heaters Various QTR & ANN 1 Walk-in Ref/Freezer QTR & ANN 1 Boiler Raypak QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 countywidems, cam _21_ Page 8 of 43 TJCnuntqwide Mechanical Systems, Inc. Quantity EQUIPMENT QUANTITIES ;.;,; Public ,. Type A r gnd er -` .. — s,; AND PM FREQUENCIES Library -Standard PM Manufacturer .,.. ,.. - Htantair" PM Frequency • QTR & ANN 6 Exhaust Fans Various QTR & ANN 1 Chiller RSD QTR & ANN 1 Built up AC system Huntair QTR & ANN 14 VFD ABB QTR & ANN 6 Centrifugal Pumps Various QTR & ANN 5 Split Systems Carrier QTR & ANN 1 Domestic Water Heaters Various QTR & ANN 2 Cooling Tower BAC QTR & ANN 1 Boiler AJAX QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywidell)L com I, -22- Page 9 of 43 tountu wide ll1ec anricai _____Systems, Inc. Quantity 2 EQUIPMENT QUANTITIES AND PM FREQUENCIES MLK Jr. Community Center -Standard PM Type Manufacturer PM Frequency Exhaust Fans Various QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 countywidellli com -23- Page 10 of 43 (count wide Mechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Arts Center -Standard PM Manufacturer PM Fre • uenc Type 2 1 Rooftop Package Units Makeup Air Split System Various Various Various (QTR & ANN QTR & ANN QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon. CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywideffit corm -24- Page 11 of 43 Ccount wide Mechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Kimball Park Recreation Center- Standard PM Type Manufacturer PM Frequency HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Cuuntywidellll cam -25- Page 12 of 43 CCountu wide mechanical Systems, Inc. 04 Quantity EQUIPMENT QUANTITIES AND PM FREQUENCIES Kimball Park Senior Center Standard PM Type Manufacturer PM Fre. uenc 1 Exhaust Fan Vario 2 Split System Various QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 £ountywidefftE cam -26- Page 13 of 43 Count wide Mechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Fire Station 34 Standard PM .;Quantity.; Manufacturer, PM Frequency;..; 1 u rclumayv neat rump 1 RANE kit i Pt'Ot"ANN 2 Exhaust Fans Various QTR & ANN 1 IT Room AC Units Carrier - QTR & ANN 1 Water Heater AO Smith QTR & ANN 1 VFD's ABB QTR & ANN 1 Centrifugal Pumps Peerless QTR & ANN Quantity 2 EQUIPMENT QUANTITIES AND PM FREQUENCIES Fire Station 33 Standard PM Type Manufacturer -Roofto'ack•etfniits Exhaust Fans Water Heater various Various Various PM Frequency QTR:: "ANN QTR & ANN QTR & AN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywidellls rum -27- Page 14 of 43 Quantity Countywide Mechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Fire Station 31 Standard PM Type Manufacturer PM Fre • uenc 2 Rooftop Package Units Various QTR & ANN 2 Exhaust Fans Various QTR & ANN 1 Water Heater Various QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Ei Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449 9907 • License 967998 countywidelllf cum _28- Page 15 of 43 C.-Countywide '�.Mechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES El To on Park Recreation Center Standard PM &Quantity .:iamf,.K,' Frequency Rooftop Package Units Various QTR & ANN >, , , 2 Exhaust Fans Various QTR & ANN 1 Heater Reznor QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite#114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 £nuntywidelnl.corrn -29- Page 16 of 43 C Countywide mechanical Systems, Inc. Quantity Type Manufacturer PM Frec uenc. 1 Pool Heater Raypa ---- .. 1 Centrifugal Pump Peerless QTR & ANN 1 VFD Honeywell QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [nuntywidemLram -30- Page 17 of 43 fount wide `�- Mechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Camacho Recreation Center Standard PM ifiatiMitNat►Pe Manufacturer;; mosmo.1PM Frequency 2 2 Rooftop Package Units Exhaust Fans Various Various QTR & ANN QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywidefZ.com -31- Page 18 of 43 1 3 2 C-Countywide Mechanical Systems, Inc EQUIPMENT QUANTITIES AND PM FREQUENCIES 'owCasa De Salud Center Standard PM Type Manufacturer PM Frequency Roof top package units Various QTR & ANN Exhaust Fans Various QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • EL Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 CountywidelTIECE n _32_ Paae 19 of 43 Count wide mechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Public Works Office / Breakroom Standard PM Standard PM Quantity__._ Type Manufacturer PM Frequency 2 Roofto Packa•e Units Various QTR & ANN Quantity EQUIPMENT QUANTITIES AND PM FREQUENCIES Public Works Maintenance Shop Standard PM Type Manufacturer PM Frequency 4 1 Radiant Heaters Exhaust Fan Various Various QTR & ANN QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [auntywidemS.cam -33- Page 20 of 43 Quantity ((ountwide mechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Public Works Storage Building Standard PM TYPe.:. Manufacturer PM Frequency Rooftop Package Unit h ._ HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619,449.9907 • License 967998 CountywidelliL ram -34- Paae 21 of 43 cjLuuntu wide Mechanical Systems, Inc. PREVENTATIVE MAINTENANCE SERVICES TO BE PROVIDED AIR HANDLERS FILTERS ➢ Replace Filters (Mery 8) Quarterly BLOWER SECTION ➢ Tighten all electrical connections. > Inspect motors and lubricate as needed. > Inspect all drive belts for wear and cracks, adjust as needed. ➢ Inspect drive sheaves for wear and grooving. > Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. > Measure, verify and document amperage and voltage. ➢ Clean blower section. ➢ Measure and document supply and return air temperatures. AUTOMATIC AND MODULATING DAMPERS > Clean Dampers. ➢ Tighten and lubricate all dampers and linkages. Check operation for proper movement. CHILLED/HOT WATER AND STEAM PIPING > Inspect piping for signs of leakage. > Inspect insulation for signs of wear. > Inspect water control valves for leakage. > Inspect all associated gauges and thermometers for proper operation and wear. CHILLED/HOT WATER AND STEAM PIPING • Visually inspect coil for dirt, debris, signs of restriction and deterioration. • Inspect coil, headers and u-bends for signs of leakage. CONDENSATE DRAIN SYSTEM ➢ Clean and flush drain pan and associated piping. > Add ammonia biocide treatment to optimize drainage flows and prevent biological contamination if required. • Check operation of drain lines and associated condensate pumps. Verify operation of water detection alarms and modules if available. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 fountywidelnL com -35- Page 22 of 43 TJCuuntuwide Mechanical Systems, Inc. AIR HANDLER (CONTINUED) CONTROLS ➢ Tighten all electrical connections and clean cabinets. ➢ Check operation of control valves. ➢ Check operation of Variable Frequency Drives. GENERAL ➢ Tighten all access panels ➢ Fill out and submit all preventative maintenance check sheets electronically. ANNUAL SERVICES TO BE PROVIDED ➢ Replace drive belts EXHAUST FANS AUTOMATIC AND MODULATING DAMPERS ➢ Clean dampers if applicable. ➢ Tighten and lubricate all dampers and linkages if applicable. ➢ Check operation for proper movement. BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ,•ij ➢ Inspect all drive belts for wear and cracks, adjust as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage. ➢ Clean blower section if needed. ANNUAL SERVICES TO BE PROVIDED ➢ Replace drive belts if applicable HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • EL Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywidelili com -36- Page 23 of 43 c cJ1ountuwide Mechanical Systems, Inc, CRITICAL THERMAL MANAGEMENT EQUIPMENT (DATA-AIRE) FILTERS ➢ Replace Filters (Mery 8) quarterly. ➢ Check operation of filter clog switch. > Check inlet grill for debris and clean. BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust and replace as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage ➢ Check operation of fan safety switch ➢ Clean section HUMIDIFICATION STEAM GENERATION (CANISTER) ➢ Inspect canister for signs of leakage and or cracks. ➢ Inspect all water connections for signs of wear, cracks and leakage. ➢ Tighten all electrical connections. ➢ Verify operation of water makeup valve. ➢ Verify operation of water drain valve. ➢ Measure, verify and document amperage and voltage as needed. REFRIGERATION SYSTEM ➢ Check refrigeration lines for signs of leakage. ➢ Adjust copper refrigerant tubing to prevent rubbing. ➢ Inspect all insulation for wear. ➢ Check liquid line sight glass for moisture indication and contamination. > Measure temperature difference of liquid line drier. ➢ Check thermostatic expansion valve. ➢ Check liquid line solenoid valves. ➢ Measure suction line pressure and temperature. ➢ Measure discharge line pressure and temperature. ➢ Measure superheat and sub cooling. CONDENSATE DRAIN SYSTEM ➢ Clean and flush drain pan and associated piping. ➢ Add ammonia biocide treatment to optimize drainage flows and prevent biological contamination if required. ➢ Check operation of drain lines and associated condensate pumps. > Verify operation of water detection alarms and modules if available. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywide/1IS.cum -37- Page 24 of 43 count wide Mechanical Systems, Inc. CRITICAL THERMAL MANAGEMENT EQUIPMENT (CONTINUED) COMPRESSORS ➢ Visually inspect for signs of oil/refrigeration leakage. ➢ Verify oil level if applicable. ➢ Inspect for signs of unusual vibration and noise. ➢ Measure, verify and document amperage and voltage. ➢ Measure supply and return air temperatures. ➢ Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure supper heat temperatures. ➢ Measure compressor temperatures at head assembly. CONTROLS ➢ Test operation of emergency switch over panels if applicable. ➢ Check all alarm setting. ➢ Check all control set points. AIR COOLED CONDENSERS ➢ Inspect coils for debris and dirt and clean as needed. ➢ Check refrigeration lines for signs of leakage. ➢ Inspect all insulation for wear. ➢ Verify operation of direct drive fan motors. ➢ Inspect for motors signs of unusual vibration and noise. ➢ Check operation of low ambient controls. ➢ Tighten all electrical connections. ➢ Measure, verify and document amperage and voltage GENERAL ➢ Clean exterior of the equipment. ➢ Tighten all access panels ➢ Fill out and submit all preventative maintenance check sheets electronically. ➢ Log conditions locally ANNUAL SERVICES TO BE PROVIDED ➢ Replace drive belts if applicable ➢ Clean condenser coil HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywide/ilJ com -38- Page 25 of 43 C • CJLuuntuwide mechanical Systems, Inc. MECHANICAL CHILLERS COMPRESSORS ➢ Visually inspect for signs of oil/refrigeration leakage. ➢ Verify oil level and pull sample to have it inspected for condition. ➢ Inspect for signs of unusual vibration and noise. Perform Vibration analysis if requested ➢ Measure, verify and document amperage and voltage REFRIGERATION SYSTEM ➢ Check refrigeration lines for signs of leakage. ➢ Inspect all insulation for wear. ➢ Check liquid line sight glass for moisture indication and contamination. ➢ Measure suction and discharge pressures. ➢ Measure suction and discharge line temperature. ➢ Measure superheat and approach as needed. WATER COOLED CONDENSERS IF APPLICABLE ➢ Check interconnecting condenser water piping for signs of leakage. ➢ Inspect all insulation for wear. ➢ Check operation of low ambient controls if applicable. ➢ Inspect all associated gauges and thermometers for proper operation and wear. ➢ Measure the Temperature Differential across the condenser to determine condenser fouling. ➢ Exercise and lubricate valves as needed. ANNUAL SERVICES TO BE PROVIDED ➢ Condenser Tube Brushing including barrel head removal ➢ Pull and clean strainer. ➢ Change Oil per manufacture recommendations. CONTROLS & ELECTRICAL ➢ Check operation supply water controller. ➢ Verify operation of safety devices such as: ➢ Water flow proofing. ➢ Freeze protection. ➢ Oil Safety. ➢ Refrigeration safety. ➢ Check all control set points ➢ Inspect and tighten electrical connections. ➢ Check and inspect the Variable Speed Controller or Variable Frequency Drive if applicable. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 CauntywidemS.cnm -39- Page 26 of 43 CCauntuwide mechanical Systems, Inc. MECHANICAL CHILLERS (CONTINUED) CHILLED WATER PIPING > Inspect chilled water piping for signs of leakage. ➢ Inspect insulation for signs of wear. > Inspect all associated gauges and thermometers for proper operation and wear. ➢ Exercise and lubricate valves as needed. GENERAL > Tighten all access panels. > Inspect and tighten all electrical connections. ➢ Fill out and submit all preventative maintenance check sheets electronically. ➢ Clean exterior of equipment. > Grease motor as needed. ➢ Inspect and tighten electrical connections. > Measure, verify and document amperage and voltage. ➢ Clean exterior of equipment. > Pull and clean Y-Strainer as needed. BUILT UP SYSTEM FILTERS > Replace Filters (Mery 8) quarterly. BLOWER SECTION > Tighten all electrical connections. > Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage. ➢ Clean blower section. > Measure and document supply and return air temperatures. AUTOMATIC AND MODULATING DAMPERS > Clean Dampers. > Tighten and lubricate all dampers and linkages. ➢ Check operation for proper movement. COMPRESSORS ➢ Visually inspect for signs of oil/refrigeration leakage. > Verify oil level and pull sample to have it inspected for condition. ➢ Inspect for signs of unusual vibration and noise. Perform Vibration analysis if requested > Measure, verify and document amperage and voltage HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon. CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 fountgwidems.cam -40- Page 27 of 43 Count wide /ller aniral Systems, Inc. BUILT UP SYSTEM (CONTINUED) REFRIGERATION CIRCUITS ➢ Check refrigeration lines for signs of leakage. ➢ Adjust copper refrigerant tubing to prevent rubbing. D. Inspect all insulation for wear. ➢ Measure temperature difference of liquid line drier. ➢ Check thermostatic expansion valve. ➢ Check reversing valve ➢ Measure supply and return air temperatures. ➢ Inspect for signs of unusual vibration and noise. ➢ Measure, verify and document amperage and voltage ➢ Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure supper heat temperatures. AIR COOLED CONDENSER ➢ Inspect coils for debris and dirt and clean as needed. ➢ Check refrigeration lines for signs of leakage. ➢ Inspect all insulation for wear. ➢ Verify operation of direct drive fan motors. ➢ Inspect for motors signs of unusual vibration and noise. ➢ Check operation of low ambient controls. ➢ Tighten all electrical connections. ➢ Measure, verify and document amperage and voltage. CONTROLS & ELECTRICAL ➢ Check operation supply water controller. ➢ Verify operation of safety devices such as: ➢ Water flow proofing. ➢ Freeze protection. ➢ Oil Safety. ➢ Refrigeration safety. CONDENSATE DRAIN SYSTEM ➢ Clean and flush drain pan and associated piping. ➢ Add ammonia biocide treatment to optimize drainage flows and prevent biological contamination if required. > Check operation of drain lines and associated condensate pumps. > Verify operation of water detection alarms and modules if available. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 CountywidelllS, com -41- Page 28 of 43 TJ(uuntuwide `— mechanical Systems, Inc. BUILT UP SYSTEM (CONTINUED) CONTROLS > Tighten all electrical connections and clean cabinets. > Check operation of control valves. > Check operation of Variable Frequency Drives. GENERAL ➢ Tighten all access panels > Fill out and submit all preventative maintenance check sheets electronically. ANNUAL SERVICES TO BE PROVIDED > Replace drive belts VARIABLE FREQUENCY DRIVES ELECTRICAL COMPONENTS ➢ Tighten all electrical connections. ➢ Check and clean heat sink. > Clean electrical panel. > Clean cabinet filter if applicable. > Clean cooling fan and blade. ➢ Inspect cooling motor for wear and bearing noise. > Clean exterior ANNUAL SERVICES TO BE PROVIDED ➢ Perform and IR analysis of drive for hot spots before and after PM. CENTRIFUGAL PUMPS CHILLED, CONDENSER LOOP, RECIRCLUATION AND HOT WATER PUMPS > Visually inspect seal for signs of leakage. ➢ Visually inspect pump coupling > Inspect insulation for signs of wear. > Inspect piping for signs of leakage. > Inspect all associated gauges and thermometers for proper operation and wear. > Inspect for signs of unusual vibration and noise. Vibration analysis if requested > Grease motor and bearing assembly as needed. > Inspect and tighten electrical connections. > Measure, verify and document amperage and voltage. > Clean exterior of equipment. ANNUAL SERVICES TO BE PROVIDED > Remove and clean strainers HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywidelllicom -42- Page 29 of 43 C----Eountywide mechanical Systems, Inc - SPLIT SYSTEM AIR HANDLERS FILTERS Replace Filters (Mery 8) quarterly. BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage. ➢ Clean blower section if needed. ➢ Measure and document supply and return air temperatures. CONDENSATE DRAIN SYSTEM Clean and flush drain pan and associated piping. Add ammonia biocide treatment to optimize drainage flows and prevent biological contamination if needed. Check operation of drain lines and associated condensate pumps if applicable. Verify operation of water detection alarms and modules if available. ELECTRICAL PANEL / CONTROLS • Tighten all electrical connections and clean cabinets. GENERAL Tighten all access panels ANNUAL SERVICES TO BE PROVIDED • Replace drive belts if applicable Clean evaporator coils if needed HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 i[ountywidell1S, coin _43_ Page 30 of 43 Ccount wide mechanical Systems, Inc - SPLIT SYSTEM CONDENSING UNIT ELECTRICAL PANEL ! CONTROLS ➢ Check & tighten all electrical connections and clean cabinet. ➢ Check all safety set points ➢ Check control set points REFRIGERATION CIRCUITS ➢ Check refrigeration lines for signs of leakage. ➢ Adjust copper refrigerant tubing to prevent rubbing. ➢ Inspect all insulation for wear. ➢ Measure temperature difference of liquid line drier. ➢ Check thermostatic expansion valve. ➢ Check reversing valve ➢ Measure supply and return air temperatures. ➢ Inspect for signs of unusual vibration and noise. ➢ Measure, verify and document amperage and voltage ➢ Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure super heat temperatures. ANNUAL SERVICES TO BE PROVIDED ➢ Clean Condenser coils AIR COMPRESSORS & AIR DRIERS MOTOR SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage. ➢ Clean blower section. AUTOMATIC BLOWDOWN, CANISTERS AND FILTERS ➢ Exercise blowdown devise (Automatic or Manual) ➢ Check operation ➢ Clean condenser on Air Drier ANNUAL SERVICES TO BE PROVIDED ➢ Replace drive belts. ➢ Clean Condenser coil on air dryer HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • EL Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Cauntywidelll1 com -44- Page 31 of 43 C(uuntu wide mechanical Systems, Inc. DOMESTIC WATER HEATERS -GAS GAS AND WATER PIPING ➢ Visually inspect piping system and associated components. ➢ Check for signs of leakage. BURNER SECTION ➢ Check for proper flame operation. SAFETY DEVICES AND CONTROLS ➢ Check operation of controller. ➢ Check operation of gas valves. ➢ Check all control set points. ➢ Verify operation of associated safety devices including: ➢ Flame failure detection system. ➢ Inspect igniters and check operation. ➢ Inspect flame sensors and check operation. ➢ Inspect low water cut off. FLUE AND VENT PIPING ➢ Inspect for soot, corrosion and leaks. ➢ Inspect vent cap. ELECTRICAL ➢ Tighten all electrical connections. '➢ Inspect electrical components for signs of overheating. ➢ Visually inspect all electro-magnetic components such as relays and contactors. ➢ Measure voltages as needed. ➢ Measure amperage as needed. GENERAL ➢ Clean exterior of the equipment. ➢ Tighten all access panels HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon. CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 CauntywidelllS.com -45- Page 32 of 43 count wide �Mechanical Systems, Inc. DOMESTIC WATER HEATERS -ELECTRIC WATER PIPING > Visually inspect piping system and associated components. > Check for signs of leakage. SAFETY DEVICES AND CONTROLS ➢ Check operation of controller. > Check all control set points. > Verify operation of associated safety devices including: > Flame failure detection system. > Inspect low water cut off if applicable ELECTRICAL > Tighten all electrical connections. ➢ Inspect electrical components for signs of overheating. ➢ Visually inspect all electro-magnetic components such as relays and contactors. > Measure voltages as needed. > Measure amperage as needed. GENERAL > Clean exterior of the equipment. > Tighten all access panels COOLING TOWER BAC BLOWER ASSEMBLY > Lubricate all bearings. > Check fan belts for wear, alignment and proper tension. ➢ Inspect all mounting bolts. ➢ Check sheave for wear and alignment > Check housing for corrosion and wear. > Check blower wheel for proper balance, dirt accumulation, corrosion and wear. > Inspect bearings for excessive wear. > Grease bearings SPRAY/DRIFT ELIMINATORS > Inspect for corrosion. > Inspect for accumulation of scale and algae growth. ➢ Make recommendations as required. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 fnuntywidefflLcwn -46- Page 33 of 43 Count wide '_ mec anical Systems, Inc. COOLING TOWERS (CONTINUED) COOLING TOWER SUMP, TUBE BUNDLE, BAFFLES & SPRAY NOZZLES ➢ Inspect for corrosion. ➢ Inspect float valve for proper operation and adjust as needed. ➢ Inspect float valve for corrosion. ➢ Inspect spray nozzles for restrictions and leakage. ➢ Check drain for obstructions. ➢ Inspect overflow for obstructions. CONTROLS ➢ Tighten all electrical connections and clean cabinets. ➢ Check operation of control valves if applicable. ➢ Measure, verify and document amperage and voltage. COOLING TOWER BASIN, AND EXTERIOR ➢ Inspect basin for corrosion. ➢ Inspect exterior for corrosion. ➢ Inspect all wells, hubs and seams for signs of leakage and or corrosion. ➢ Annual written report of current equipment conditions with recommendations will be generated. ANNUAL SERVICES TO BE PROVIDED ➢ Replace drive belts. ➢ Power spray drift eliminators and inside of tower. ➢ Remove and clean sump strainer after power spraying. ➢ Clean sump annually. BOILERS FILTERS ➢ Replace with new if required. GAS AND WATER PIPING: • Visually inspect piping system and associated components. • Check for signs of leakage. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywidemf.com -47- Paae 34 of 43 Count wide Illec anical Systems, Inc. BOILERS (CONTINUED) ELECTRICAL & CONTROLS D. Tighten all electrical connections. ➢ Inspect electrical components for signs of overheating. ➢ Visually inspect all electro-magnetic components such as relays and contactors. > Measure voltages as needed. > Measure amperage as needed. ➢ Check operation of thermostats > Verify thermostat programming ➢ Check all control set points ➢ Measure, verify and document amperage and voltage. SAFETY DEVICES AND CONTROLS ➢ Check operation of temperature controller. ➢ Check operation of gas valves. ➢ Check all control set points. > Verify operation of associated safety devices including: o Flame failure detection system. o High Limit o Low water o Air proofing switch. o Pressure relief valve BURNER SECTION ➢ Check for proper flame operation. > Igniters (Spark & Hot Surface) > Burners & orifices FLUE AND VENT PIPING > Inspect for soot, corrosion and leaks. > Inspect vent cap. GENERAL > Clean exterior of the equipment. ➢ Tighten all access panels > Check all gauges ➢ Check Delta T across Heat exchanger START UP > Check operation of all associated system components. > Startup boilers as per manufacturer recommendations. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 • • countywidelllLcom -48- Paae 35 of 43 JCuuntqwide mechanical Systems, Inc. BOILERS (CONTINUED) ANNUAL SERVICES TO BE PROVIDED BURNER SECTION ➢ Disassemble, clean and inspect burner assemblies. ➢ Brush and inspect blower if applicable. ➢ Inspect and clean the Heat Exchanger ➢ Check main & manifold gas pressures. WALK-IN REFRIGERATOR/FREEZER EXTERIOR -CLEANING Clean exterior unit if needed INTERIOR Check and clean the inlet of the evaporator coil. Check and clean drain pan and drain line. EXTERIOR • Check door spring and closers. • Check door heaters Verify the integrity of the door gasket and sweep material. REFRIGERATION SYSTEM ➢ Check refrigeration lines for signs of leakage. ➢ Check and adjust copper refrigerant tubing to prevent rubbing as needed. ➢ Inspect all insulation for wear. ➢ Check liquid line sight glass for moisture indication and contamination if applicable. ➢ Measure temperature difference of liquid line drier if applicable. ➢ Check metering device such as thermostatic expansion valve as needed ➢ Measure suction line temperature as needed. ➢ Measure discharge line temperature as needed. ➢ Measure superheat and sub -cooling as needed. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywidelilf.com -49- Paae 36 of 43 Count wide - iec anical Systems, Inc. WALK-IN REFRIGERATOR/FREEZER (CONTINUED) ELECTRICAL & CONTROLS ➢ Tighten all electrical connections. ➢ Inspect electrical components for signs of overheating. ➢ Visually inspect all electro-magnetic components such as relays and contactors. ➢ Measure voltages as needed. ➢ Measure amperage as needed. ➢ Check operation of thermostats > Verify thermostat programming > Check all control set points > Measure, verify and document amperage and voltage. ROOF TOP PACKAGE HEAT PUMP FILTERS > Replace Filters (Mery 8) quarterly. CONTROLS > Check & Tighten all electrical connections and clean cabinets. > Check all safety set points > Check control set points BLOWER SECTION > Tighten all electrical connections. > Inspect motors and lubricate as needed. > Inspect all drive belts for wear and cracks, adjust and replace as needed. > Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. > Measure, verify and document amperage and voltage > Clean blower section including bearings and bearing assembly. REFRIGERATION CIRCUITS > Check refrigeration lines for signs of leakage. > Adjust copper refrigerant tubing to prevent rubbing. > Inspect all insulation for wear. ➢ Measure temperature difference of liquid line drier. > Check thermostatic expansion valve. > Check reversing valve > Measure supply and return air temperatures. > Inspect for signs of unusual vibration and noise. > Measure, verify and document amperage and voltage ➢ Measure suction line temperatures. > Measure discharge temperatures. > Measure supper heat temperatures. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #f 114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 CountywidelllS,rnm -.1001 -50- Paae 37 of 43 JCuuntu wide Mechanical Systems, Inc. ROOFTOP PACKAGE HEAT PUMP (CONTINUED) CONDENSATE DRAIN SYSTEM ➢ Clean and flush drain pan and associated piping. > Check operation of drain line ROOF TOP PACKAGE HEAT PUMP -Continued AIR COOLED CONDENSERS ➢ Inspect coils for debris and dirt and clean as needed. > Check refrigeration lines for signs of leakage. > Inspect all insulation for wear. > Verify operation of direct drive fan motors. > Inspect for motors signs of unusual vibration and noise. > Check operation of low ambient controls if applicable > Measure, verify and document amperage and voltage GENERAL > Clean exterior of the equipment. > Tighten all access panels ANNUAL SERVICES TO BE PROVIDED ➢ Clean Evaporator & Condenser Coils > Replace drive belt if applicable ROOF TOP GAS PACKAGE FILTERS ➢ Replace Filters (Mery 8) quarterly. CONTROLS > Check & Tighten all electrical connections and clean cabinets. > Check all safety set points > Check control set points HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywideilll5.,com -51- Paae 38 of 43 Count wide mechanical Systems, Inc - ROOFTOP GAS PACKAGE (CONTINUED) BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust and replace as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage ➢ Clean blower section including bearings and bearing assembly. REFRIGERATION CIRCUITS ➢ Check refrigeration lines for signs of leakage. ➢ Adjust copper refrigerant tubing to prevent rubbing. ➢ Inspect all insulation for wear. ➢ Measure temperature difference of liquid line drier. ➢ Check thermostatic expansion valve. ➢ Measure supply and return air temperatures. ➢ Inspect for signs of unusual vibration and noise. ➢ Measure, verify and document amperage and voltage ➢ Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure supper heat temperatures. CONDENSATE DRAIN SYSTEM ➢ Clean and flush drain pan and associated piping. ➢ Check operation of drain line AIR COOLED CONDENSERS ➢ Inspect coils for debris and dirt and clean as needed. ➢ Check refrigeration lines for signs of leakage. ➢ Inspect all insulation for wear. ➢ Verify operation of direct drive fan motors. ➢ Inspect for motors signs of unusual vibration and noise. ➢ Check operation of low ambient controls if applicable ➢ Measure, verify and document amperage and voltage HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywidel lLcom -52- Pace 39 of 43 count wide Mechanical Systems, Inc. ROOFTOP GAS PACKAGE (CONTINUED) SAFETY DEVICES AND CONTROLS ➢ Check operation of temperature controller. ➢ Check operation of gas valves. ➢ Check all control set points. ➢ Verify operation of associated safety devices including: o Flame failure detection system. o High Limit o Low water o Air proofing switch. o Pressure relief valve BURNER SECTION ➢ Check for proper flame operation. ➢ Igniters (Spark & Hot Surface) ➢ Burners & orifices FLUE AND VENT PIPING ➢ Inspect for soot, corrosion and leaks. ➢ Inspect vent cap. GENERAL ➢ Clean exterior of the equipment. ➢ Tighten all access panels ANNUAL SERVICES TO BE PROVIDED ➢ Clean Evaporator & Condenser Coils ROOF TOP PACKAGE VAV FILTERS ➢ Replace Filters (Mery 8) quarterly. BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust and replace as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage ➢ Clean blower section including bearings and bearing assembly. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • EL Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 cnuntqu idelllicnm -53- Page 40 of 43 Ccount wide Mechanical Systems, Inc. ROOFTOP PACKAGE VAV (CONTINUED) REFRIGERATION CIRCUITS ➢ Check refrigeration lines for signs of leakage. ➢ Adjust copper refrigerant tubing to prevent rubbing. ➢ Inspect all insulation for wear. ➢ Check liquid line sight glass for moisture indication and contamination. ➢ Measure temperature difference of liquid line drier. D. Check thermostatic expansion valve. ➢ Check liquid line solenoid valves. ➢ Measure supply and return air temperatures. ➢ Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure supper heat temperatures. CONDENSATE DRAIN SYSTEM ➢ Clean and flush drain pan and associated piping. ➢ Check operation of drain lines COMPRESSORS D. Visually inspect for signs of oil/refrigeration leakage. ➢ Verify oil level if applicable. ➢ Inspect for signs of unusual vibration and noise. ➢ Measure, verify and document amperage and voltage. ➢ Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure supper heat temperatures. ➢ Measure compressor temperatures at head assembly. CONTROLS ➢ Check & Tighten all electrical connections and clean cabinets. ➢ Check all safety set points ➢ Check control set points AIR COOLED CONDENSERS ➢ Inspect coils for debris and dirt and clean as needed. ➢ Check refrigeration lines for signs of leakage. ➢ Inspect all insulation for wear. ➢ Verify operation of direct drive fan motors. D. Inspect for motors signs of unusual vibration and noise. ➢ Check operation of low ambient controls if applicable ➢ Measure, verify and document amperage and voltage HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • EL Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywidell)L cnm -54- Page 41 of 43 Count wide Mechanical Systems, Inc. ROOFTOP VAV PACKAGE (CONTINUED) GENERAL ➢ Clean exterior of the equipment. ➢ Tighten all access panels ➢ Fill out and submit all preventative maintenance check sheets electronically. ➢ Log conditions locally BI ANNUAL SERVICES TO BE PROVIDED ➢ Replace drive belts ANNUAL SERVICES TO BE PROVIDED ➢ Clean Evaporator & Condenser Coils HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 CountywidelllS com -55- Page 42 of 43 RESOLUTION NO. 2017 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A ONE-YEAR AGREEMENT WITH COUNTYWIDE MECHANICAL SYSTEMS, INC., WITH THE OPTION FOR TWO ONE-YEAR EXTENSIONS, FOR THE NOT -TO -EXCEED AMOUNT OF $170,412 TO PROVIDE HEATING, VENTILATING, AND AIR CONDITIONING (HVAC) MAINTENANCE AND REPAIR SERVICES FOR CITY FACILITIES WHEREAS, on April 6, 2017, the Engineering and Public Works Department issued a Request for Qualifications (' RFQ") for facilities maintenance support services for heating, ventilating, and air conditioning ("HVAC") services, and received two responses from two qualified contractors by the May 8, 2017 deadline; and WHEREAS, based on the strength of their submittals and interview performance, staff recommends executing a one-year Agreement with Countywide Mechanical Systems, Inc., with the option for two one-year extensions, for a not -to -exceed amount of $170,412 to provide HVAC maintenance and repair services for City facilities. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute a one-year Agreement with Countywide Mechanical Systems, Inc., with the option for two one-year extensions, for a not -to -exceed amount of $170,412 to provide HVAC maintenance and repair services for City facilities. PASSED and ADOPTED this 15th day of August, 2017. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney Ron Morrison, Mayor CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950 619-336-4228 Michael R. Daila, CMC - City Clerk October 3, 2017 Mr. Randy Signore Countywide Mechanical Systems, Inc. 1400 N. Johnson Avenue, Suite 114 El Cajon, CA 92020 Dear Mr. Signore, On August 15th, 2017, Resolution No. 2017-163 was passed and adopted by the City Council of the City of National City, authorizing execution of an Agreement with Countywide Mechanical Systems, Inc. We are enclosing for your records a certified copy of the above Resolution and a fully executed original Agreement. Michael R. Dalla, CMC City Clerk Enclosures 0 AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND COUNTYWIDE MECHANICAL SYSTEMS, INC. THIS AGREEMENT is entered into on this 1st day of September, 2017, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and COUNTYWIDE MECHANICAL SYSTEMS, INC., a corporation (the "CONTRACTOR"). RECITALS WHEREAS, the CITY desires to employ a CONTRACTOR to provide heating, ventilation, and air conditioning ("HVAC") preventative maintenance services to city -owned facilities. WHEREAS, the CITY has determined that the CONTRACTOR is a HVAC maintenance and repair company and is qualified by experience and ability to perform the services desired by the CITY, and the CONTRACTOR is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONTRACTOR. The CITY agrees to engage the CONTRACTOR to provide HVAC preventative maintenance services to city -owned facilities, and the CONTRACTOR agrees to perform the services set forth here in accordance with all terms and conditions contained herein. The CONTRACTOR represents that all services shall be performed directly by the CONTRACTOR or under direct supervision of the CONTRACTOR. 2. EFFECTIVE DATE AND LENGTH OF AGREEMENT. This Agreement will become effective on September 1, 2017. The duration of this Agreement is for the period of September 1, 2017 through August 31, 2018. Completion dates or time durations for specific portions of the project are set forth in Exhibit "A". This Agreement may be extended by mutual agreement upon the same terms and conditions for an additional one (1) year term. The Parties may exercise up to two one-year extensions. Any extension of this Agreement must be approved in writing by the City Council. 3. SCOPE OF SERVICES. The CONTRACTOR will perform services as set forth in the attached Exhibit "A". The CONTRACTOR shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CITY may unilaterally, or upon request from the CONTRACTOR, from time to time reduce or increase the Scope of Services to be performed by the CONTRACTOR under this Agreement. Upon doing so, the CITY and the CONTRACTOR agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services. 4. PROJECT COORDINATION AND SUPERVISION. Arturo Gonzalez, Facilities Supervisor, hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONTRACTOR shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONTRACTOR. Michael Hubbard thereby is designated as the Project Director for the CONTRACTOR. 5. COMPENSATION AND PAYMENT. The compensation for the CONTRACTOR shall be based on billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibit "A" shall not exceed $170,412. The compensation for the CONTRACTOR'S work shall not exceed the rates set forth in Exhibit "A". Invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit "A", as determined by the CITY. The CONTRACTOR shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred, and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY, and for furnishing of copies to the CITY, if requested. 6. ACCEPTABILITY OF WORK. The CITY shall decide any and all questions which may arise as to the quality or acceptability of the services performed and the manner of performance, the acceptable completion of this Agreement, and the amount of compensation due. In the event the CONTRACTOR and the CITY cannot agree to the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONTRACTOR in this Agreement, the CITY or the CONTRACTOR shall give to the other written notice. Within ten (10) business days, the CONTRACTOR and the CITY shall each prepare a report which supports their position and file the same with the other party. The CITY shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONTRACTOR. 7. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications, and other documents prepared by the CONTRACTOR for this project, whether paper or electronic, shall become the property of the CITY for use with respect to this project, and shall be turned over to the CITY upon completion of the project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONTRACTOR hereby assigns to the CITY, and CONTRACTOR thereby expressly waives and disclaims any copyright in, and the right to reproduce, all written material, drawings, plans, specifications, or other work prepared under this Agreement, except upon the CITY'S prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONTRACTOR Standard Agreement City of National City and Revised May 2017 Countywide Mechanical Page 2 of 11 shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONTRACTOR agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium, or method utilize the CONTRACTOR'S written work product for the CITY'S purposes, and the CONTRACTOR expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Any modification or reuse by the CITY of documents, drawings, or specifications prepared by the CONTRACTOR shall relieve the CONTRACTOR from liability under Section 14, but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of Services of this project, unless otherwise mutually agreed. 8. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners, or joint venturers with one another. Neither the CONTRACTOR nor the CONTRACTOR'S employees are employees of the CITY, and are not entitled to any of the rights, benefits, or privileges of the CITY'S employees, including but not limited to retirement, medical, unemploy- ment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONTRACTOR and the CONTRACTOR'S employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONTRACTOR and its employees. Neither this Agreement nor any interest herein may be assigned by the CONTRACTOR without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONTRACTOR from employing or hiring as many employees, or SUBCONTRACTORS, as the CONTRACTOR may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONTRACTOR with its SUBCONTRACTOR(S) shall require the SUBCONTRACTOR(S) to adhere to the applicable terms of this Agreement. 9. CONTROL. Neither the CITY nor its officers, agents, or employees shall have any control over the conduct of the CONTRACTOR or any of the CONTRACTOR'S employees, except as herein set forth, and the CONTRACTOR or the CONTRACTOR'S agents, servants, or employees are not in any manner agents, servants, or employees of the CITY, it being understood that the CONTRACTOR its agents, servants, and employees are as to the CITY wholly independent CONTRACTOR, and that the CONTRACTOR'S obligations to the CITY are solely such as are prescribed by this Agreement. 10. COMPLIANCE WITH APPLICABLE LAW. The CONTRACTOR, in the performance of the services to be provided herein, shall comply with all applicable state and federal statutes and regulations, and all applicable ordinances, rules, and regulations of the City of National City, whether now in force or subsequently enacted. The CONTRACTOR and each of its SUBCONTRACTOR(S), shall obtain and maintain a current City of National City business license prior to and during performance of any work pursuant to this Agreement. Standard Agreement Page 3 of 11 Revised May 2017 Countywide Mechanical City of National City and 11. LICENSES, PERMITS, ETC. The CONTRACTOR represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONTRACTOR represents and covenants that the CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONTRACTOR to practice its profession. 12. STANDARD OF CARE. A. The CONTRACTOR, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONTRACTOR'S trade or profession currently practicing under similar conditions and in similar locations. The CONTRACTOR shall take all special precautions necessary to protect the CONTRACTOR'S employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. Unless disclosed in writing prior to the date of this Agreement, the CONTRACTOR warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmental agency or involved in debarment, arbitration or litigation proceedings concerning the CONTRACTOR'S professional performance or the furnishing of materials or services relating thereto. C. The CONTRACTOR is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONTRACTOR has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONTRACTOR has notified the CITY otherwise, the CONTRACTOR warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONTRACTOR to use due diligence under this sub -section will render the CONTRACTOR liable to the CITY for any increased costs that result from the CITY'S later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 13. NON-DISCRIMINATION PROVISIONS. The CONTRACTOR shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONTRACTOR will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 14. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONTRACTOR certain confidential information to enable the CONTRACTOR to effectively perform the services to be provided herein. The CONTRACTOR shall treat all such information as confidential and shall not disclose any part thereof without the Standard Agreement Page 4 of 11 Revised May 2017 Countywide Mechanical City of National City and prior written consent of the CITY. The CONTRACTOR shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 14, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONTRACTOR, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONTRACTOR without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONTRACTOR by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONTRACTOR shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONTRACTOR shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONTRACTOR shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 15. 15. INDEMNIFICATION AND HOLD HARMLESS. The CONTRACTOR agrees to defend, indemnify and hold harmless the City of National City, its officers, officials, agents, employees, and volunteers against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONTRACTOR'S performance or other obligations under this Agreement; provided, however, that this indemnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the CITY, its agents, officers, employees or volunteers. CITY will cooperate reasonably in the defense of any action, and CONTRACTOR shall employ competent counsel, reasonably acceptable to the City Attorney. The indemnity, defense, and hold harmless obligations contained herein shall survive the termination of this Agreement for any alleged or actual omission, act, or negligence under this Agreement that occurred during the term of this Agreement. 16. WORKERS' COMPENSATION. The CONTRACTOR shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Labor Code and all amendments thereto; and all similar State or federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, employees, and volunteers from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description, including reasonable attorney's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONTRACTOR under this Agreement. 17. INSURANCE. The CONTRACTOR, at its sole cost and expense, shall purchase and maintain, and shall require its SUBCONTRACTOR(S), when applicable, to purchase and maintain throughout the term of this Agreement, the following insurance policies: Standard Agreement Page 5of11 City of National City and Revised May 2017 Countywide Mechanical A. n If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile Insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include owned, non -owned, and hired vehicles ("any auto"). The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. C. Commercial General Liability Insurance, with minimum limits of either $2,000,000 per occurrence and $4,000,000 aggregate, or $1,000,000 per occurrence and $2,000,000 aggregate with a $2,000,000 umbrella policy, covering all bodily injury and property damage arising out of its operations, work, or performance under this Agreement. The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. The general aggregate limit must apply solely to this "project" or "location". The "project" or "location" should be noted with specificity on an endorsement that shall be incorporated into the policy. D. Workers' Compensation Insurance in an amount sufficient to meet statutory requirements covering all of CONTRACTOR'S employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the CITY. Said endorsement shall be provided prior to commencement of work under this Agreement. If CONTRACTOR has no employees subject to the California Workers' Compensation and Labor laws, CONTRACTOR shall execute a Declaration to that effect. Said Declaration shall be provided to CONTRACTOR by CITY. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, officials, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY's Risk Manager, at the address listed in subsection G below, of cancellation or material change. F. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONTRACTOR shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date must be on or before the date of this Agreement. G. The Certificate Holder for all policies of insurance required by this Section shall be as follows: City of National City c/o Risk Manager 1243 National City Boulevard National City, CA 91950-4397 H. Insurance shall be written with only insurers authorized to conduct business in California that hold a current policy holder's alphabetic and financial size category rating of not less than A:VII according to the current Best's Key Rating Guide, or a company of equal financial stability that is approved by the CITY'S Risk Manager. In the event coverage is provided by non -admitted "surplus lines" carriers, they must be included on the most recent Standard Agreement Page 6 of 11 City of National City and Revised May 2017 Countywide Mechanical California List of Eligible Surplus Lines Insurers (LESLI list) and otherwise meet rating requirements. I. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY'S Risk Manager. If the CONTRACTOR does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. J. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. K. If the CONTRACTOR maintains broader coverage or higher limits (or both) than the minimum limits shown above, the CITY requires and shall be entitled to the broader coverage or higher limits (or both) maintained by the CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. 18. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of - court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. 19. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day's written notice to the CONTRACTOR. During said 60-day period the CONTRACTOR shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONTRACTOR in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONTRACTOR as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any Standard Agreement Page 7 of 11 City of National City and Revised May 2017 Countywide Mechanical damages caused the CITY by the CONTRACTOR'S breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 7. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONTRACTOR; (2) a reorganization of the CONTRACTOR for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONTRACTOR. 20. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To CITY: Arturo Gonzalez Facilities Supervisor Engineering and Public Works City of National City 1243 National City Boulevard National City, CA 91950-4397 To CONTRACTOR: Michael Hubbard Service Account Manager Countywide Mechanical Systems, Inc. 1400 N. Johnson Avenue, Suite 114 El Cajon, CA 92020 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty- eight (48) hours by letter mailed or delivered as specified in this Section. 21. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONTRACTOR shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONTRACTOR also agrees not to specify any product, treatment, Standard Agreement City of National City and Revised May 2017 Countywide Mechanical Page 8 of 11 process or material for the project in which the CONTRACTOR has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONTRACTOR shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONTRACTOR shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONTRACTOR has a financial interest as defined in Government Code Section 87103. The CONTRACTOR represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. ❑ If checked, the CONTRACTOR shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONTRACTOR shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONTRACTOR shall obtain from the City Clerk. The CONTRACTOR shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Section 21 by the CONTRACTOR. 22. PREVAILING WAGES. State prevailing wage rates may apply to work performed under this Agreement. State prevailing wages rates apply to all public works contracts as set forth in California Labor Code, including but not limited to, Sections 1720,1720.2, 1720.3, 1720.4, and 1771. Contractor is solely responsible to determine if State prevailing wage rates apply and, if applicable, pay such rates in accordance with all laws, ordinances, rules, and regulations. 23. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state, or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. To the extent any exhibits,schedules, or provisions thereof conflict or are inconsistent with the terms and conditions contained in this Agreement, the terms and conditions of this Agreement shall control. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. Standard Agreement City of National City and Revised May 2017 Countywide Mechanical Page 9 of 11 G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. I. Audit. If this Agreement exceeds ten -thousand dollars ($10,000), the parties shall be subject to the examination and audit of the State Auditor for a period of three (3) years after final payment under the Agreement, per Government Code Section 8546.7. J. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. K. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. L. Subcontractors or Subcontractors. The CITY is engaging the services of the CONTRACTOR identified in this Agreement. The CONTRACTOR shall not subcontract any portion of the work, unless such subcontracting was part of the original proposal or is allowed by the CITY in writing. In the event any portion of the work under this Agreement is subcontracted, the subcontractor(s) shall be required to comply with and agree to, for the benefit of and in favor of the CITY, both the insurance provisions in Section 17 and the indemnification and hold harmless provision of Section 15 of this Agreement. M. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. [Signature Page to Follow] Standard Agreement Page 10 of 11 Revised May 2017 Countywide Mechanical City of National City and CITY OF NATIONAL CITY By: COUNTYWIDE MECHANICAL SYSTEMS, INC. (Signatures of two corporate officers required) By: Ron Morrison, Mayor (Na APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney By: 0 v Roberto M. Contreras Deputy City Attorney By: RANDALL A. SIGNORE (Print) VP -SERVICE & SPECIAL PROJECTS OPERATIONS (Title) PAUL B. DUKE (Print) PRESIDENT (Title) Standard Agreement Page 11 of 11 City of National City and Revised May 2017 Countywide Mechanical Exhibit A EXHIBIT A C'Epuntifywide Mechanical Systems, Inc. C�untqwide mechanical Systems, Inc. - CALIFORNIA NATIONAL Cfl y 7ACO.POKATVO HVAC Preventative Maintenance PREPARED FOR: Stephen Manganiello LOCATION NAME: City of National City PRESENTED: June 13, 2017 PREPARED BY: Countywide Mechanical Systems HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [nuntywidelflLcam Page 1 of 43 JCountqwide ifiechanical Systems, /nc. TABLE OF CONTENTS TABLE OF CONTENTS 2 PREVENTATIVE MAINTENANCE SERVICE 4 SERVICE AGREEMENT: General Terms & Conditions 5 EQUIPMENT QUANTITIES AND PM FREQUENCIES 7 Civic Center -Full Service Level II 7 EQUIPMENT QUANTITIES AND PM FREQUENCIES 8 Police Station -Full Service Level ll 8 EQUIPMENT QUANTITIES AND PM FREQUENCIES 9 Public Library -Standard PM 9 EQUIPMENT QUANTITIES AND PM FREQUENCIES 10 MLK Jr. Community Center -Standard PM 10 EQUIPMENT QUANTITIES AND PM FREQUENCIES 11 Arts Center -Standard PM 11 EQUIPMENT QUANTITIES AND PM FREQUENCIES 12 Kimball Park Recreation Center- Standard PM 12 EQUIPMENT QUANTITIES AND PM FREQUENCIES 13 Kimball Park Senior Center Standard PM 13 EQUIPMENT QUANTITIES AND PM FREQUENCIES 14 Fire Station 34 Standard PM 14 EQUIPMENT QUANTITIES AND PM FREQUENCIES 14 Fire Station 33 Standard PM 14 EQUIPMENT QUANTITIES AND PM FREQUENCIES 15 Fire Station 31 Standard PM 15 EQUIPMENT QUANTITIES AND PM FREQUENCIES 16 El Toyon Park Recreation Center Standard PM 16 EQUIPMENT QUANTITIES AND PM FREQUENCIES 17 Municipal Pool Standard PM 17 HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 (ountywidemS,cvm Page 2 of 43 (&,untuwide ifiechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES 18 Camacho Recreation Center Standard PM 18 EQUIPMENT QUANTITIES AND PM FREQUENCIES 19 Casa De Salud Center Standard PM 19 EQUIPMENT QUANTITIES AND PM FREQUENCIES 20 Public Works Office / Breakroom Standard PM Standard PM 20 EQUIPMENT QUANTITIES AND PM FREQUENCIES 20 Public Works Maintenance Shop Standard PM 20 EQUIPMENT QUANTITIES AND PM FREQUENCIES 21 Public Works Storage Building Standard PM 21 PREVENTATIVE MAINTENANCE SERVICES 22 AIR HANDLERS 22 EXHAUST FANS 23 CRITICAL THERMAL MANAGEMENT EQUIPMENT (DATA-AIRE) 24 MECHANICAL CHILLERS 26 BUILT UP SYSTEM 27 VARIABLE FREQUENCY DRIVES 29 CENTRIFUGAL PUMPS 29 SPLIT SYSTEM AIR HANDLERS 30 SPLIT SYSTEM CONDENSING UNIT 31 AIR COMPRESSORS & AIR DRIERS 31 DOMESTIC WATER HEATERS -GAS 32 DOMESTIC WATER HEATERS -ELECTRIC 33 COOLING TOWER BAC 33 BOILERS 34 WALK-IN REFRIGERATOR/FREEZER 36 ROOF TOP PACKAGE HEAT PUMP 37 ROOF TOP PACKAGE HEAT PUMP -Continued 38 ROOF TOP GAS PACKAGE 38 ROOF TOP PACKAGE VAV 40 HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywide/Tlicam Page 3 of 43 CCauntuwide ifiechaflical Systems, Inc. BY: PH: Fax: PREVENTATIVE MAINTENANCE SERVICE Countywide Mechanical Systems, Inc. 1400 N. Johnson Ave., #114 El Cajon, CA 92020 (619) 449-9900 619 449-9901 FOR: ATTN: City of National City 1243 National City Blvd National City, CA 91950 Mr. Stephen Manganiello LOCATION OF SERVICES TO BE PROVIDED: Building Identification: Civic Center, Police Station, Public Library, MLK Jr. Community Center, Arts Center, Kimball Park Recreation Center, Kimball Park Senior Center, Fire Station 34, Fire Station 33, Fire Station 31, El Toyon Park Recreation Center, Municipal Pool, Camacho Recreation Center, Aquatic Center, Casa De Salud Youth Center, Public Works Office/Breakroom, Public Works Vehicle Maintenance Shop & Public Works Storage Buildin• Full Maintenance coverage on Civic Center & Police Station only. Total Annual Preventive Maintenance Cost: Total 3 Year Contract Price: $170,412.00 $511,236.00 HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywide/11S•corn Page 4 of 43 CCuuntuwide ifiechanical Systems, Inc. SERVICE AGREEMENT: General Terms & Conditions A. Mutual Cooperation Countywide Mechanical Systems and Customer agree to work in a cooperative manner and understand that in order to provide quality service; both parties must work together in meeting the requirements as set forth in the Agreement. Countywide Mechanical Systems guarantees all labor and material to be as specified in the Agreement. All work performed under the Agreement will be accomplished during normal working hours (8:00 AM — 4:30 PM, Monday through Friday, except holidays) and shall be arranged with Customer's management prior to dispatching. B. Asbestos Exclusion Customer understands and agrees that the Agreement does not include the detection, abatement, encapsulation or removal of asbestos (or any hazardous waste product) or products or materials or equipment containing asbestos. In the event that Countywide Mechanical Systems encounters any asbestos product or material in the course of performing its work, Countywide Mechanical Systems shall promptly notify Customer of such discovery, have the right to discontinue its work and remove its employees from the work site, or that portion of the work site wherein such product or material was encountered, until such product or materials, and any hazards connected therewith are abated, encapsulated or removed, and/or it is determined that no hazard exists. Countywide Mechanical Systems may rely upon Customer's representations and warranties regarding asbestos and Customer's compliance with Asbestos Evaluation Requirements. Any other site investigation requirements notwithstanding, Countywide Mechanical Systems shall have no duty to identify, detect or evaluate asbestos. C. Ozone Depleting Substances (ODS) Customer shall be notified with the proper documentation in the storage and handling of all ozone depleting substances, namely CFC's in refrigerant gases, which Countywide Mechanical Systems may encounter at the facility. Countywide Mechanical Systems shall comply will all governmental regulations and Customer shall receive written documentation in conformance to EPA specifications. ODS Service includes service labor required to detect the existence of a refrigerant leak. Such service to diagnose leaks shall automatically be provided upon the occasion of any equipment servicing when that service calls for the recording of refrigerant pressures or levels of refrigerant in the system. The actual labor for detecting the location of the leak, recovery and/or recycle of refrigerant, and repair of any equipment component containing the refrigerant is NOT provided by the ODS Service Schedule. Detection of leak location(s) may be accomplished using a combination of visual inspection, electronic detection, ultraviolet/dye detection and other approved detection procedures. Any repairs to correct ODS leaks will be quoted at the discounted service rate for service agreement customer. SERVICE AGREEMENT: Special Provisions -1 OF 1 "Full Maintenance" Coverage Summary (Civic Center & Police Station) Full Maintenance coverage is available for all primary equipment. This coverage will include parts and labor for all "Level Two" preventive maintenance services. Emergency repair parts and labor (during normal hours), travel time, and truck charges are also covered. For Full Maintenance Coverage, the following will apply: Countywide Mechanical Systems agrees to: 1. Furnish all labor, parts, refrigerant, oil, filters, belts and materials needed to maintain the listed equipment in good operating condition and to perform all services listed under the Preventive Maintenance coverage. Labor is covered under this agreement during normal working hours. An overtime differential will be charged for all labor worked outside of normal hours. 2. Maintain the following items related to the equipment: a) Electric wiring from the starter to its respective motor and starters. b) The pressure and temperature controls, thermometers, gauges, control devices, thermostats and manual valves located within the equipment. c) Refrigerant leak repairs. Includes refrigerant tracking. d) All coils within the unit. e) All compressors. f) All motors. g) All electrical controls. h) All actuators within the unit. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywide/tmS.com Page 5 of 43 cj&iuntqwide ifiechanical Systems, Inc. i) Annual coil washing and condensate drain cleaning. j) All moving parts such as bearings, shafts, pulleys, economizers and fan blades. k) All refrigeration components such as filter driers, expansion valves, check valves, capillary tubes and solenoid valves. Customer agrees to: 1. Operate equipment according to Countywide Mechanical instruction, and to notify Countywide Mechanical promptly of any change in the usual operating conditions. 2. Employ only Countywide Mechanical personnel or persons authorized by Countywide Mechanical to perform all work on the equipment, except for operation of same. Exclusions: It is understood that, except to the extent otherwise provided in the service agreement outline, the services and maintenance provided for herein includes only those items listed above. It does not, for example, include any of the following: 1. Normal functions of stopping/starting the listed equipment. 2. The maintenance of space conditions or system performance unless improper conditions are directly due to the failure of the listed mechanical equipment. 3. Piping and valves located outside the units. 4. Duct work. 5. Damage due to freezing weather. 6. Air balancing. 7. Corrosion or erosion damage, due to salt air, age or outdoor conditions. (for example, but not limited to the following: tube bundles, heat exchangers, structural supports, unit casing and coils) 8. Circuit breakers. 9. Complete replacement of unit. 10. Any items of equipment recommended or required by Insurance Companies, Government, State, Municipal or other authorities. 11. Repair of component failure caused by electrical power imbalances, lightning, or other acts of God. 12. Pre-existing conditions. During the first 30 days, Countywide shall perform an inspection to identify existing equipment failures and provide customer with a repair proposal to allow Countywide Mechanical Systems to assume all equipment in good working order HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 countywide/1is,com Page 6 of 43 �[vunri�wide /11ec anica/ Systems, Inc. Quantity 4 EQUIPMENT QUANTITIES Civic Center Type Air Handler AND PM FREQUENCIES -Full Service Level Manufacturer Various II PM Frequency QTR & ANN 5 Exhaust Fans Various QTR & ANN 2 IT Room AC Units Data Aire QTR & ANN 1 Chiller McQuay QTR & ANN 1 Built up AC system Carrier QTR & ANN 3 VFD's ABB QTR & ANN 6 Centrifugal Pumps Various QTR & ANN 1 Split Systems Carrier QTR & ANN 1 Air Compressor / Dryer Powerex / Hankinson QTR & ANN 2 Domestic Water Heaters Various QTR & ANN 1 Cooling Tower BAC QTR & ANN 1 Boiler QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • Licc1n5e 967998 [ountywidein .cvm Page 7 of 43 C-[ounrcwide mechanical. Systems, Inc. Quantity EQUIPMENT QUANTITIES Police Station Type Air Handler AND PM FREQUENCIES -Full Service Level Manufacturer Various II PM Frequency QTR & ANN 6 Exhaust /MAU Fans Various QTR & ANN 2 IT Room AC Units Data Aire QTR & ANN 3 Package Hea McQuay QTR & ANN 1 Package VAV TRANE QTR & ANN 1 VFD Danfoss QTR & ANN 1 Centrifugal Pumps Armstrong QTR & ANN 1 Large Exhaust -Gun Range QTR & ANN 1 Air Compressor / Dryer Powerex / Hankinson QTR & ANN 2 Domestic Water Heaters Various QTR & ANN 1 Walk-in Ref/Freezer QTR & ANN 1 Boiler Raypak QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449,9900 • Fax: 619.449.9907 • License 967998 [ountywide111S.rom Page 8 of 43 �[ountc�wide �=/17ec anica/ Systems, Inc. Quantity 8 EQUIPMENT QUANTITIES Public Type Air Handler AND PM FREQUENCIES Library -Standard PM Manufacturer Huntair PM Frequency QTR & ANN 6 Exhaust Fans Various QTR & ANN 1 Chiller RSD QTR & ANN 1 Built up AC system Huntair QTR & ANN 14 VFD ABB QTR & ANN 6 Centrifugal Pumps Various QTR & ANN 5 Split Systems Carrier QTR & ANN 1 Domestic Water Heaters Various QTR & ANN 2 Cooling Tower BAC QTR & ANN 1 Boiler AJAX QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywidellli com Page 9 of 43 J&iwituwide mechanical Systems, Inc Quantity 11 2 EQUIPMENT QUANTITIES AND PM FREQUENCIES MLK Jr. Community Center -Standard PM Type Manufacturer PM Frequency Rooftop Package Units Exhaust Fans Various Various QTR & ANN QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywidellli com Page 10 of 43 �[ount[/wide ifiechanical _,systems, /nc. Quantity 8 EQUIPMENT QUANTITIES AND PM FREQUENCIES Arts Center -Standard PM Type Manufacturer Rooftop Package Units Various PM Frequency QTR & ANN 2 Makeup Air Various QTR & ANN 1 Split System Various QTR & ANN HVACR • PLUMBING • DESIGN -BUILD. • SOLAR. • SERVICE 1400 N. Johnson Ave. Suite•#114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywidef1S com Page 11 of 43 CCoiintuwide ifiechanical Systems, Inc. Quantity 3 EQUIPMENT QUANTITIES AND PM FREQUENCIES Kimball Park Recreation Center- Standard PM Type __-- --- Manufacturer PM Frequency Split S stem Various QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon; CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [nuntywidell15, cvm Page 12 of 43 C(auntuwide ifiechaflical Systems, Inc. Quantity 1 2 EQUIPMENT QUANTITIES AND PM FREQUENCIES Kimball Park Senior Center Standard PM Type Manufacturer PM Frequency Exhaust Fan Split System Various Various QTR & ANN QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite#114 • Et Cajon, CA 92020 • Phone: 619.449,9900 •. Fax: 619.449.9907 • License 967998 fountywidell z wm Page 13 of 43 C.-Countywide Mechanical Systems, Inc. _Quantity _ 5 EQUIPMENT QUANTITIES Fire Station Type AND PM FREQUENCIES 34 Standard PM Manufacturer PM _Frequency TRANE QTR & ANN Package Heat Pump 2 Exhaust Fans Various QTR & ANN 1 IT Room AC Units Carrier QTR & ANN 1 Water Heater AO Smith QTR & ANN 1 VFD's ABB QTR & ANN 1 Centrifugal Pumps Peerless QTR & ANN Quantity 2 2 1 EQUIPMENT QUANTITIES AND PM FREQUENCIES Fire Station 33 Standard PM Type Manufacturer Rooftop Packa.e Units Exhaust Fans Water Heater Various Various Various PM Frequency QTR & ANN QTR & ANN QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite•#114 • Et Cajon. CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywide/11i wm Page 14 of 43 �[ounr[/wide /r%lianica/ Systems, Inc. Quantity 2 2 1 EQUIPMENT QUANTITIES AND PM FREQUENCIES Fire Station 31 Standard PM Type _ Manufacturer Rooftop Package Units Exhaust Fans Water Heater Various Various Various PM Frequenc_y QTR &ANN QTR & ANN QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite#114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [nuntywidefflicom Page 15 of 43 Quantity_ 1 ((ountywide /Tlec a►nwa/ Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES El Toyon Park Recreation Center Standard PM Type Manufacturer . � -PM Frequency Rooftop Package Units Various QTR & ANN 2 Exhaust Fans Various QTR & ANN 1 Heater Reznor QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywidellm.. cvm Page 16 of 43 C(auntuwide ifiechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Municipal Pool Standard PM Quantity � . _Type j Manufacturer 1 1 1 Pool Heater Centrifu•al Pump VFD Raypak Peerless Hone well PM Frequency QTR &ANN QTR & ANN QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywide/11S.com Page 17 of 43 Quantity INEN 2 2 �[ount wide ifiechanical Systems, /nc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Camacho Recreation Center Standard PM Type Manufacturer PM Frequency Rooftop Package Units Exhaust Fans Various Various QTR & ANN QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywidellIS. com Page 18 of 43 (ountqwide Mechanical � Systems, Inc. Quantity EQUIPMENT QUANTITIES AND PM FREQUENCIES Casa De Salud Center Standard PM Type Manufacturer PM Frequency 3 Roof top package units Various QTR & ANN 2 Exhaust Fans Various QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywidelllf.com Page 19 of 43 �[ounrc�wide /Ilse anica/ Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Public Works Office / Breakroom Standard PM Standard PM Quantity Type 2 Roofto. Packa • e Units Manufacturer Various PM Frequency QTR &ANN MEL Quantity 4 EQUIPMENT QUANTITIES AND PM FREQUENCIES Public Works Maintenance Shop Standard PM AMEMIll Type Manufacturer PM Frequency 111,1 Radiant Heaters Exhaust Fan Various Various QTR & ANN QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR. • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone:.619.449,9900 • Fax: 619.449.9907 • License 967998 cuuntywidemi.com Page 20 of 43 C(ountuwide ifiechanical Systems, Inc., lams EQUIPMENT QUANTITIES AND PM FREQUENCIES Bilimumidi Public Works Storage Building Standard PM Quantity ���TYp e Manufacturer PM Frequency 1 Rooftop Packa s e Unit Various QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywidell1S.com Page 21 of 43 J(ountuwide mechanical � Systems, /nc PREVENTATIVE MAINTENANCE SERVICES TO BE PROVIDED AIR HANDLERS FILTERS ➢ Replace Filters (Mery 8) Quarterly BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage. ➢ Clean blower section. ➢ Measure and document supply and return air temperatures. AUTOMATIC AND MODULATING DAMPERS ➢ Clean Dampers. ➢ Tighten and lubricate all dampers and linkages. ➢ Check operation for proper movement. CHILLED/HOT WATER AND STEAM PIPING ➢ Inspect piping for signs of leakage. ➢ Inspect insulation for signs of wear. ➢ Inspect water control valves for leakage. ➢ Inspect all associated gauges and thermometers for proper operation and wear. CHILLED/HOT WATER AND STEAM PIPING ➢ Visually inspect coil for dirt, debris, signs of restriction and deterioration. ➢ Inspect coil, headers and u-bends for signs of leakage. CONDENSATE DRAIN SYSTEM ➢ Clean and flush drain pan and associated piping. ➢ Add ammonia biocide treatment to optimize drainage flows and prevent biological contamination if required. ➢ Check operation of drain lines and associated condensate pumps. ➢ Verify operation of water detection alarms and modules if available. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywide/1li com Page 22 of 43 C1ountuw1de Mechanical Systems, Inc. AIR HANDLER (CONTINUED) CONTROLS ➢ Tighten all electrical connections and clean cabinets. ➢ Check operation of control valves. ➢ Check operation of Variable Frequency Drives. GENERAL ➢ Tighten all access panels ➢ Fill out and submit all preventative maintenance check sheets electronically. ANNUAL SERVICES TO BE PROVIDED ➢ Replace drive belts EXHAUST FANS AUTOMATIC AND MODULATING DAMPERS ➢ Clean dampers if applicable. ➢ Tighten and lubricate all dampers and linkages if applicable. ➢ Check operation for proper movement. BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage. ➢ Clean blower section if needed. ANNUAL SERVICES TO BE PROVIDED ➢ Replace drive belts if applicable HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywidelllS.com Page 23 of 43 .__Lountqwide ifiechanical � Systems, Inc. CRITICAL THERMAL MANAGEMENT EQUIPMENT (DATA-AIRE) FILTERS ➢ Replace Filters (Mery 8) quarterly. ➢ Check operation of filter clog switch. ➢ Check inlet grill for debris and clean. BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust and replace as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage ➢ Check operation of fan safety switch ➢ Clean section HUMIDIFICATION STEAM GENERATION (CANISTER) ➢ Inspect canister for signs of leakage and or cracks. ➢ Inspect all water connections for signs of wear, cracks and leakage. ➢ Tighten all electrical connections. ➢ Verify operation of water makeup valve. ➢ Verify operation of water drain valve. ➢ Measure, verify and document amperage and voltage as needed. REFRIGERATION SYSTEM ➢ Check refrigeration lines for signs of leakage. • Adjust copper refrigerant tubing to prevent rubbing ➢ Inspect all insulation for wear. ➢ Check liquid line sight glass for moisture indication and contamination. ➢ Measure temperature difference of liquid line drier. ➢ Check thermostatic expansion valve. ➢ Check liquid line solenoid valves. ➢ Measure suction line pressure and temperature. ➢ Measure discharge line pressure and temperature. ➢ Measure superheat and sub cooling. CONDENSATE DRAIN SYSTEM ➢ Clean and flush drain pan and associated piping. ➢ Add ammonia biocide treatment to optimize drainage flows and prevent biological contamination if required. ➢ Check operation of drain lines and associated condensate pumps. ➢ Verify operation of water detection alarms and modules if available. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [nuntywidemS.com Page 24 of 43 C(ountuwide ifiechanical Systems, Inc. CRITICAL THERMAL MANAGEMENT EQUIPMENT (CONTINUED) COMPRESSORS ➢ Visually inspect for signs of oil/refrigeration leakage. ➢ Verify oil level if applicable. ➢ Inspect for signs of unusual vibration and noise. ➢ Measure, verify and document amperage and voltage. ➢ Measure supply and return air temperatures. ➢ Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure supper heat temperatures. ➢ Measure compressor temperatures at head assembly. CONTROLS ➢ Test operation of emergency switch over panels if applicable. ➢ Check all alarm setting. ➢ Check all control set points. AIR COOLED CONDENSERS ➢ Inspect coils for debris and dirt and clean as needed. ➢ Check refrigeration lines for signs of leakage. ➢ Inspect all insulation for wear. ➢ Verify operation of direct drive fan motors. ➢ Inspect for motors signs of unusual vibration and noise. ➢ Check operation of low ambient controls. ➢ Tighten all electrical connections. ➢ Measure, verify and document amperage and voltage GENERAL ➢ Clean exterior of the equipment. ➢ Tighten all access panels ➢ Fill out and submit all preventative maintenance check sheets electronically. ➢ Log conditions locally ANNUAL SERVICES TO BE PROVIDED ➢ Replace drive belts if applicable ➢ Clean condenser coil HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 CountywidelllS,com Page 25 of 43 C&iuntuwide ifiechanical Systems, /nc. MECHANICAL CHILLERS COMPRESSORS ➢ Visually inspect for signs of oil/refrigeration leakage. ➢ Verify oil level and pull sample to have it inspected for condition. ➢ Inspect for signs of unusual vibration and noise. Perform Vibration analysis if requested ➢ Measure, verify and document amperage and voltage REFRIGERATION SYSTEM ➢ Check refrigeration lines for signs of leakage. ➢ Inspect all insulation for wear. ➢ Check liquid line sight glass for moisture indication and contamination. ➢ Measure suction and discharge pressures. ➢ Measure suction and discharge line temperature. ➢ Measure superheat and approach as needed. WATER COOLED CONDENSERS IF APPLICABLE ➢ Check interconnecting condenser water piping for signs of leakage. ➢ Inspect all insulation for wear. ➢ Check operation of low ambient controls if applicable. ➢ Inspect all associated gauges and thermometers for proper operation and wear. ➢ Measure the Temperature Differential across the condenser to determine condenser fouling. ➢ Exercise and lubricate valves as needed. ANNUAL SERVICES TO BE PROVIDED ➢ Condenser Tube Brushing including barrel head removal • Pull and clean strainer. ➢ Change Oil per manufacture recommendations. CONTROLS & ELECTRICAL ➢ Check operation supply water controller. ➢ Verify operation of safety devices such as: ➢ Water flow proofing. ➢ Freeze protection. ➢ Oil Safety. ➢ Refrigeration safety. ➢ Check all control set points ➢ Inspect and tighten electrical connections. ➢ Check and inspect the Variable Speed Controller or Variable Frequency Drive if applicable. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon; CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 CountywideMS.com Page 26 of 43 C&iuntuwide ifiechanical Systems, /nc. MECHANICAL CHILLERS (CONTINUED) CHILLED WATER PIPING ➢ Inspect chilled water piping for signs of leakage. ➢ Inspect insulation for signs of wear. ➢ Inspect all associated gauges and thermometers for proper operation and wear. ➢ Exercise and lubricate valves as needed. GENERAL ➢ Tighten all access panels. ➢ Inspect and tighten all electrical connections. ➢ Fill out and submit all preventative maintenance check sheets electronically. ➢ Clean exterior of equipment. ➢ Grease motor as needed. ➢ Inspect and tighten electrical connections. ➢ Measure, verify and document amperage and voltage. ➢ Clean exterior of equipment. ➢ Pull and clean Y-Strainer as needed. BUILT UP SYSTEM FILTERS ➢ Replace Filters (Mery 8) quarterly. BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage. ➢ Clean blower section. ➢ Measure and document supply and return air temperatures. AUTOMATIC AND MODULATING DAMPERS ➢ Clean Dampers. ➢ Tighten and lubricate all dampers and linkages. ➢ Check operation for proper movement. COMPRESSORS ➢ Visually inspect for signs of oil/refrigeration leakage. ➢ Verify oil level and pull sample to have it inspected for condition. ➢ Inspect for signs of unusual vibration and noise. Perform Vibration analysis if requested ➢ Measure, verify and document amperage and voltage HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywidellii c©m Page 27 of 43 �[vuntU wide ifiechanical __Systems, Inc. BUILT UP SYSTEM (CONTINUED) REFRIGERATION CIRCUITS ➢ Check refrigeration lines for signs of leakage. ➢ Adjust copper refrigerant tubing to prevent rubbing. ➢ Inspect all insulation for wear. ➢ Measure temperature difference of liquid line drier. ➢ Check thermostatic expansion valve. ➢ Check reversing valve ➢ Measure supply and return air temperatures. ➢ Inspect for signs of unusual vibration and noise. ➢ Measure, verify and document amperage and voltage ➢ Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure supper heat temperatures. AIR COOLED CONDENSER ➢ Inspect coils for debris and dirt and clean as needed. ➢ Check refrigeration lines for signs of leakage. ➢ Inspect all insulation for wear. ➢ Verify operation of direct drive fan motors. ➢ Inspect for motors signs of unusual vibration and noise. ➢ Check operation of low ambient controls. ➢ Tighten all electrical connections. ➢ Measure, verify and document amperage and voltage. CONTROLS & ELECTRICAL ➢ Check operation supply water controller. ➢ Verify operation of safety devices such as: ➢ Water flow proofing. ➢ Freeze protection. ➢ Oil Safety. ➢ Refrigeration safety. CONDENSATE DRAIN SYSTEM ➢ Clean and flush drain pan and associated piping. ➢ Add ammonia biocide treatment to optimize drainage flows and prevent biological contamination if required. ➢ Check operation of drain lines and associated condensate pumps. ➢ Verify operation of water detection alarms and modules if available. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite#114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywide/111 COM Page 28 of 43 (Countuwide ifiechanical _., Systems, /nc. BUILT UP SYSTEM (CONTINUED) CONTROLS ➢ Tighten all electrical connections and clean cabinets. ➢ Check operation of control valves. ➢ Check operation of Variable Frequency Drives. GENERAL ➢ Tighten all access panels ➢ Fill out and submit all preventative maintenance check sheets electronically. ANNUAL SERVICES TO BE PROVIDED ➢ Replace drive belts VARIABLE FREQUENCY DRIVES ELECTRICAL COMPONENTS ➢ Tighten all electrical connections. ➢ Check and clean heat sink. ➢ Clean electrical panel. ➢ Clean cabinet filter if applicable. ➢ Clean cooling fan and blade. ➢ Inspect cooling motor for wear and bearing noise. ➢ Clean exterior ANNUAL SERVICES TO BE PROVIDED ➢ Perform and IR analysis of drive for hot spots before and after PM. CENTRIFUGAL PUMPS CHILLED, CONDENSER LOOP, RECIRCLUATION AND HOT WATER PUMPS ➢ Visually inspect seal for signs of leakage. ➢ Visually inspect pump coupling ➢ Inspect insulation for signs of wear. ➢ Inspect piping for signs of leakage. ➢ Inspect all associated gauges and thermometers for proper operation and wear. ➢ Inspect for signs of unusual vibration and noise. Vibration analysis if requested ➢ Grease motor and bearing assembly as needed. ➢ Inspect and tighten electrical connections. ➢ Measure, verify and document amperage and voltage. ➢ Clean exterior of equipment. ANNUAL SERVICES TO BE PROVIDED ➢ Remove and clean strainers HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywidemLcom Page 29 of 43 ((uuntuwide ifiechanical __Systems, Inc. SPLIT SYSTEM AIR HANDLERS FILTERS ➢ Replace Filters (Mery 8) quarterly. BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage. ➢ Clean blower section if needed. ➢ Measure and document supply and return air temperatures. CONDENSATE DRAIN SYSTEM ➢ Clean and flush drain pan and associated piping. ➢ Add ammonia biocide treatment to optimize drainage flows and prevent biological contamination if needed. ➢ Check operation of drain lines and associated condensate pumps if applicable. ➢ Verify operation of water detection alarms and modules if available. ELECTRICAL PANEL / CONTROLS ➢ Tighten all electrical connections and clean cabinets. GENERAL ➢ Tighten all access panels ANNUAL SERVICES TO BE PROVIDED ➢ Replace drive belts if applicable ➢ Clean evaporator coils if needed HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449,9900 • Fax: 619.449.9907 • License 967998 [vuntywidemicnm Page 30 of 43 Lqiuntqwide �_ /llecl�anica/ Systems, Inc. SPLIT SYSTEM CONDENSING UNIT ELECTRICAL PANEL / CONTROLS ➢ Check & tighten all electrical connections and clean cabinet. ➢ Check all safety set points ➢ Check control set points REFRIGERATION CIRCUITS ➢ Check refrigeration lines for signs of leakage. ➢ Adjust copper refrigerant tubing to prevent rubbing. ➢ Inspect all insulation for wear. ➢ Measure temperature difference of liquid line drier. ➢ Check thermostatic expansion valve. ➢ Check reversing valve ➢ Measure supply and return air temperatures. ➢ Inspect for signs of unusual vibration and noise. ➢ Measure, verify and document amperage and voltage ➢ Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure super heat temperatures. ANNUAL SERVICES TO BE PROVIDED ➢ Clean Condenser coils AIR COMPRESSORS & AIR DRIERS MOTOR SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage. ➢ Clean blower section. AUTOMATIC BLOWDOWN, CANISTERS AND FILTERS ➢ Exercise blowdown devise (Automatic or Manual) ➢ Check operation ➢ Clean condenser on Air Drier ANNUAL SERVICES TO BE PROVIDED ➢ Replace drive belts. ➢ Clean Condenser coil on air dryer HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywide/TIS.com Page 31 of 43 C(ountuwide �ifiechanical Systems, Inc. DOMESTIC WATER HEATERS -GAS GAS AND WATER PIPING ➢ Visually inspect piping system and associated components. ➢ Check for signs of leakage. BURNER SECTION ➢ Check for proper flame operation. SAFETY DEVICES AND CONTROLS ➢ Check operation of controller. • Check operation of gas valves. ➢ Check all control set points. ➢ Verify operation of associated safety devices including: ➢ Flame failure detection system. ➢ Inspect igniters and check operation. ➢ Inspect flame sensors and check operation. ➢ Inspect low water cut off. FLUE AND VENT PIPING ➢ Inspect for soot, corrosion and leaks. ➢ Inspect vent cap. ELECTRICAL ➢ Tighten all electrical connections. ➢ Inspect electrical components for signs of overheating. ➢ Visually inspect all electro-magnetic components such as relays and contactors. ➢ Measure voltages as needed. ➢ Measure amperage as needed. GENERAL ➢ Clean exterior of the equipment. ➢ Tighten all access panels HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywidemS, aim Page 32 of 43 Countywide ifiechanical Systems, Inc. DOMESTIC WATER HEATERS -ELECTRIC WATER PIPING ➢ Visually inspect piping system and associated components. ➢ Check for signs of leakage. SAFETY DEVICES AND CONTROLS ➢ Check operation of controller. ➢ Check all control set points. ➢ Verify operation of associated safety devices including: ➢ Flame failure detection system. • Inspect low water cut off if applicable ELECTRICAL ➢ Tighten all electrical connections. ➢ Inspect electrical components for signs of overheating. ➢ Visually inspect all electro-magnetic components such as relays and contactors. ➢ Measure voltages as needed. ➢ Measure amperage as needed. GENERAL ➢ Clean exterior of the equipment. ➢ Tighten all access panels COOLING TOWER BAC BLOWER ASSEMBLY ➢ Lubricate all bearings. ➢ Check fan belts for wear, alignment and proper tension. ➢ Inspect all mounting bolts. ➢ Check sheave for wear and alignment ➢ Check housing for corrosion and wear. ➢ Check blower wheel for proper balance, dirt accumulation, corrosion and wear. ➢ Inspect bearings for excessive wear. ➢ Grease bearings SPRAY/DRIFT ELIMINATORS ➢ Inspect for corrosion. ➢ Inspect for accumulation of scale and algae growth. ➢ Make recommendations as required. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Pho.ne: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywidelllicam Page 33 of 43 CCuuntvi wide ifiechanical Systems, Inc. COOLING TOWERS (CONTINUED) COOLING TOWER SUMP, TUBE BUNDLE, BAFFLES & SPRAY NOZZLES ➢ Inspect for corrosion. ➢ Inspect float valve for proper operation and adjust as needed. ➢ Inspect float valve for corrosion. ➢ Inspect spray nozzles for restrictions and leakage. ➢ Check drain for obstructions. ➢ Inspect overflow for obstructions. CONTROLS ➢ Tighten all electrical connections and clean cabinets. ➢ Check operation of control valves if applicable. ➢ Measure, verify and document amperage and voltage. COOLING TOWER BASIN, AND EXTERIOR ➢ Inspect basin for corrosion. ➢ Inspect exterior for corrosion. ➢ Inspect all wells, hubs and seams for signs of leakage and or corrosion. ➢ Annual written report of current equipment conditions with recommendations will be generated. ANNUAL SERVICES TO BE PROVIDED ➢ Replace drive belts. ➢ Power spray drift eliminators and inside of tower. ➢ Remove and clean sump strainer after power spraying. ➢ Clean sump annually. BOILERS FILTERS ➢ Replace with new if required. GAS AND WATER PIPING: ➢ Visually inspect piping system and associated components. ➢ Check for signs of leakage. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 cnuntywidemicnm Page 34 of 43 cJ(ountuwide ifiechanical Systems, Inc. BOILERS (CONTINUED) ELECTRICAL & CONTROLS ➢ Tighten all electrical connections. ➢ Inspect electrical components for signs of overheating. ➢ Visually inspect all electro-magnetic components such as relays and contactors. ➢ Measure voltages as needed. ➢ Measure amperage as needed. ➢ Check operation of thermostats ➢ Verify thermostat programming ➢ Check all control set points ➢ Measure, verify and document amperage and voltage. SAFETY DEVICES AND CONTROLS ➢ Check operation of temperature controller. ➢ Check operation of gas valves. ➢ Check all control set points. ➢ Verify operation of associated safety devices including: o Flame failure detection system. o High Limit o Low water o Air proofing switch. o Pressure relief valve BURNER SECTION ➢ Check for proper flame operation. ➢ Igniters (Spark & Hot Surface) ➢ Burners & orifices FLUE AND VENT PIPING ➢ Inspect for soot, corrosion and leaks. ➢ Inspect vent cap. GENERAL ➢ Clean exterior of the equipment. ➢ Tighten all access panels ➢ Check all gauges ➢ Check Delta T across Heat exchanger START UP ➢ Check operation of all associated system components. ➢ Startup boilers as per manufacturer recommendations. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountgwidelffEcom Page 35 of 43 J(uuntuwide ifiechanical __Systems, Inc. BOILERS (CONTINUED) ANNUAL SERVICES TO BE PROVIDED BURNER SECTION ➢ Disassemble, clean and inspect burner assemblies. ➢ Brush and inspect blower if applicable. ➢ Inspect and clean the Heat Exchanger ➢ Check main & manifold gas pressures. WALK-IN REFRIGERATOR/FREEZER EXTERIOR -CLEANING ➢ Clean exterior unit if needed INTERIOR ➢ Check and clean the inlet of the evaporator coil. ➢ Check and clean drain pan and drain line. EXTERIOR ➢ Check door spring and closers. ➢ Check door heaters ➢ Verify the integrity of the door gasket and sweep material. REFRIGERATION SYSTEM ➢ Check refrigeration lines for signs of leakage. • Check and adjust copper refrigerant tubing to prevent rubbing as needed. ➢ Inspect all insulation for wear. ➢ Check liquid line sight glass for moisture indication and contamination if applicable. • Measure temperature difference of liquid line drier if applicable. ➢ Check metering device such as thermostatic expansion valve as needed ➢ Measure suction line temperature as needed. ➢ Measure discharge line temperature as needed. ➢ Measure superheat and sub -cooling as needed. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywide!/1S, com Page 36 of 43 (uuntqwide ifiechanical Systems, Inc - WALK -IN REFRIGERATOR/FREEZER (CONTINUED) ELECTRICAL & CONTROLS ➢ Tighten all electrical connections. ➢ Inspect electrical components for signs of overheating. ➢ Visually inspect all electro-magnetic components such as relays and contactors. ➢ Measure voltages as needed. ➢ Measure amperage as needed. ➢ Check operation of thermostats ➢ Verify thermostat programming ➢ Check all control set points ➢ Measure, verify and document amperage and voltage. ROOF TOP PACKAGE HEAT PUMP FILTERS ➢ Replace Filters (Mery 8) quarterly. CONTROLS ➢ Check & Tighten all electrical connections and clean cabinets. ➢ Check all safety set points ➢ Check control set points BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust and replace as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage ➢ Clean blower section including bearings and bearing assembly. REFRIGERATION CIRCUITS ➢ Check refrigeration lines for signs of leakage. ➢ Adjust copper refrigerant tubing to prevent rubbing. ➢ Inspect all insulation for wear. ➢ Measure temperature difference of liquid line drier. ➢ Check thermostatic expansion valve. ➢ Check reversing valve • Measure supply and return air temperatures. ➢ Inspect for signs of unusual vibration and noise. ➢ Measure, verify and document amperage and voltage ➢ Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure supper heat temperatures. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon; CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 CountywidemL wm Page 37 of 43 C(ountuwide ifiechanical Systems, Inc - ROOFTOP PACKAGE HEAT PUMP (CONTINUED) CONDENSATE DRAIN SYSTEM ➢ Clean and flush drain pan and associated piping. ➢ Check operation of drain line ROOF TOP PACKAGE HEAT PUMP -Continued AIR COOLED CONDENSERS ➢ Inspect coils for debris and dirt and clean as needed. ➢ Check refrigeration lines for signs of leakage. ➢ Inspect all insulation for wear. ➢ Verify operation of direct drive fan motors. ➢ Inspect for motors signs of unusual vibration and noise. • Check operation of low ambient controls if applicable ➢ Measure, verify and document amperage and voltage GENERAL ➢ Clean exterior of the equipment. ➢ Tighten all access panels ANNUAL SERVICES TO BE PROVIDED ➢ Clean Evaporator & Condenser Coils ➢ Replace drive belt if applicable ROOF TOP GAS PACKAGE FILTERS ➢ Replace Filters (Mery 8) quarterly. CONTROLS ➢ Check & Tighten all electrical connections and clean cabinets. ➢ Check all safety set points ➢ Check control set points HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywidelnE com Page 38 of 43 ctuuntuwide ifiechanical Systems, Inc. ROOFTOP GAS PACKAGE (CONTINUED) BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust and replace as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage ➢ Clean blower section including bearings and bearing assembly. REFRIGERATION CIRCUITS ➢ Check refrigeration lines for signs of leakage. ➢ Adjust copper refrigerant tubing to prevent rubbing. ➢ Inspect all insulation for wear. ➢ Measure temperature difference of liquid line drier. ➢ Check thermostatic expansion valve. ➢ Measure supply and return air temperatures. ➢ Inspect for signs of unusual vibration and noise. ➢ Measure, verify and document amperage and voltage ➢ Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure supper heat temperatures. CONDENSATE DRAIN SYSTEM ➢ Clean and flush drain pan and associated piping. ➢ Check operation of drain line AIR COOLED CONDENSERS ➢ Inspect coils for debris and dirt and clean as needed. ➢ Check refrigeration lines for signs of leakage. ➢ Inspect all insulation for wear. ➢ Verify operation of direct drive fan motors. • Inspect for motors signs of unusual vibration and noise. ➢ Check operation of low ambient controls if applicable ➢ Measure, verify and document amperage and voltage HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 cvuntywide/lls com Page 39 of 43 �[ounr�/wide ifiechanical Systems, Inc. ROOFTOP GAS PACKAGE (CONTINUED) SAFETY DEVICES AND CONTROLS ➢ Check operation of temperature controller. ➢ Check operation of gas valves. ➢ Check all control set points. ➢ Verify operation of associated safety devices including: o Flame failure detection system. o High Limit o Low water o Air proofing switch. o Pressure relief valve BURNER SECTION ➢ Check for proper flame operation. ➢ Igniters (Spark & Hot Surface) ➢ Burners & orifices FLUE AND VENT PIPING ➢ Inspect for soot, corrosion and leaks. ➢ Inspect vent cap. GENERAL ➢ Clean exterior of the equipment. ➢ Tighten all access panels ANNUAL SERVICES TO BE PROVIDED ➢ Clean Evaporator & Condenser Coils ROOF TOP PACKAGE VAV FILTERS ➢ Replace Filters (Mery 8) quarterly. BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. • Inspect all drive belts for wear and cracks, adjust and replace as needed. • Inspect drive sheaves for wear and grooving. • Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage ➢ Clean blower section including bearings and bearing assembly. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywldellii.com Page 40 of 43 Liuntqwide ifiechanical Systems, Inc. ROOFTOP PACKAGE VAV (CONTINUED) REFRIGERATION CIRCUITS ➢ Check refrigeration lines for signs of leakage. ➢ Adjust copper refrigerant tubing to prevent rubbing. ➢ Inspect all insulation for wear. ➢ Check liquid line sight glass for moisture indication and contamination. ➢ Measure temperature difference of liquid line drier. ➢ Check thermostatic expansion valve. ➢ Check liquid line solenoid valves. ➢ Measure supply and return air temperatures. ➢ Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure supper heat temperatures. CONDENSATE DRAIN SYSTEM ➢ Clean and flush drain pan and associated piping. ➢ Check operation of drain lines COMPRESSORS ➢ Visually inspect for signs of oil/refrigeration leakage. ➢ Verify oil level if applicable. ➢ Inspect for signs of unusual vibration and noise. ➢ Measure, verify and document amperage and voltage. ➢ Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure supper heat temperatures. ➢ Measure compressor temperatures at head assembly. CONTROLS ➢ Check & Tighten all electrical connections and clean cabinets. ➢ Check all safety set points ➢ Check control set points AIR COOLED CONDENSERS ➢ Inspect coils for debris and dirt and clean as needed. ➢ Check refrigeration lines for signs of leakage. ➢ Inspect all insulation for wear. ➢ Verify operation of direct drive fan motors. ➢ Inspect for motors signs of unusual vibration and noise. ➢ Check operation of low ambient controls if applicable ➢ Measure, verify and document amperage and voltage HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 countywidelnicom Page 41 of 43 CCuuntuwide ifiechanical Systems, Inc. ROOFTOP VAV PACKAGE (CONTINUED) GENERAL > Clean exterior of the equipment. > Tighten all access panels > Fill out and submit all preventative maintenance check sheets electronically. > Log conditions locally BI ANNUAL SERVICES TO BE PROVIDED > Replace drive belts ANNUAL SERVICES TO BE PROVIDED > Clean Evaporator & Condenser Coils HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon; CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [nuntywide/llL.wm Page 42 of 43 RESOLUTION NO. 2017 — 163 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A ONE-YEAR AGREEMENT WITH COUNTYWIDE MECHANICAL SYSTEMS, INC., WITH THE OPTION FOR TWO ONE-YEAR EXTENSIONS, FOR THE NOT -TO -EXCEED AMOUNT OF $170,412 TO PROVIDE HEATING, VENTILATING, AND AIR CONDITIONING (HVAC) MAINTENANCE AND REPAIR SERVICES FOR CITY FACILITIES WHEREAS, on April 6, 2017, the Engineering and Public Works Department issued a Request for Qualifications ("RFQ") for facilities maintenance support services for heating, ventilating, and air conditioning ("HVAC") services, and received two responses from two qualified contractors by the May 8, 2017 deadline; and WHEREAS, based on the strength of their submittals and interview performance, staff recommends executing a one-year Agreement with Countywide Mechanical Systems, Inc., with the option for two one-year extensions, for a not -to -exceed amount of $170,412 to provide HVAC maintenance and repair services for City facilities. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute a one-year Agreement with Countywide Mechanical Systems, Inc., with the option for two one-year extensions, for a not -to -exceed amount of $170,412 to provide HVAC maintenance and repair services for City facilities. ATTEST: PASSED and ADOPTED this 15th day of August, 2017. on Morrison, Mayor /3'4(1 Michael R. Dalla, City erk APPROVED AS TO ORM: !ice -y gil P.or is -Jo ttorney Passed and adopted by the Council of the City of National City, California, on August 15, 2017 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California City 'National City, California Jerk of the City of By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2017-163 of the City of National City, California, passed and adopted by the Council of said City on August 15, 2017. City Clerk of the City of National City, California By: Deputy 02 jt CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 15, 2017 AGENDA ITEM NO.: 26 ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute a one-year Service Agreement with Countywide Mechanical Systems, Inc., for a not -to -exceed amount of $170,412 to provide Heating, Ventilating and Air Conditioning (HVAC) maintenance and repair services for City facilities. PREPARED BY: Ray Roberson, Management Analyst II DEPARTMENT: Engineering and Public Works PHONE: 619-336-4583 APPROVED BY: EXPLANATION: See attached. 1 FINANCIAL STATEMENT: APPROVED: `�""/ 0AI ,t141ZeZ-- FINANCE ACCOUNT NO. APPROVED: MIS 626-416-223-288-0000 Facilities Maintenance Fund - $170,412 Funds are appropriated and available in the above account. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION n STAFF RECOMMENDATION: Adopt Resolution authorizing the Mayor to execute a one-year Service Agreement with Countywide Mechanical Systems, Inc., for a not -to -exceed amount of $170,412 to provide HVAC maintenance and repair services for City facilities. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Explanation 2. Service Agreement with Exhibit "A" 3. Resolution /ctSo ,r _i4`. EXPLANATION On April 6, 2017, the Engineering and Public Works Department issued a Request for Qualifications (RFQ) for facilities maintenance support services involving Heating, Ventilating, and Air Conditioning (HVAC), Electrical, Plumbing, General Services, Pool Services, Painting, Pest Control, Alarm and Security Services, Access Control Systems, and Elevators. The RFQ was posted on the City's website and advertised in local newspapers. The deadline to submit Statements of Qualifications (SOQs) was May 8, 2017. SOQs for HVAC maintenance and repair services were received from two qualified contractors, Honeywell and Countywide Mechanical Systems, Inc., by the submittal deadline. On May 25, 2017, Engineering and Public Works Department staff interviewed and scored both contractors. Based on the strength of their SOQ and interview performance, staff recommends executing a one-year Agreement (with the option for two, one-year extensions) with Countywide Mechanical Systems, Inc., for a not -to -exceed amount of $170,412 to provide HVAC maintenance and repair services for City facilities per the scope of work identified in Exhibit "A" to the Agreement. AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND COUNTYWIDE MECHANICAL SYSTEMS, INC. THIS AGREEMENT is entered into on this 1st day of September, 2017, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and COUNTYWIDE MECHANICAL SYSTEMS, INC., a corporation (the "CONTRACTOR"). RECITALS WHEREAS, the CITY desires to employ a CONTRACTOR to provide heating, ventilation, and air conditioning ("HVAC") preventative maintenance services to city -owned facilities. WHEREAS, the CITY has determined that the CONTRACTOR is a HVAC maintenance and repair company and is qualified by experience and ability to perform the services desired by the CITY, and the CONTRACTOR is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONTRACTOR. The CITY agrees to engage the CONTRACTOR to provide HVAC preventative maintenance services to city -owned facilities, and the CONTRACTOR agrees to perform the services set forth here in accordance with all terms and conditions contained herein. The CONTRACTOR represents that all services shall be performed directly by the CONTRACTOR or under direct supervision of the CONTRACTOR. 2. EFFECTIVE DATE AND LENGTH OF AGREEMENT. This Agreement will become effective on September 1, 2017. The duration of this Agreement is for the period of September 1, 2017 through August 31, 2018. Completion dates or time durations for specific portions of the project are set forth in Exhibit "A". This Agreement may be extended by mutual agreement upon the same terms and conditions for an additional one (1) year term. The Parties may exercise up to two one-year extensions. Any extension of this Agreement must be approved in writing by the City Council. 3. SCOPE OF SERVICES. The CONTRACTOR will perform services as set forth in the attached Exhibit "A". The CONTRACTOR shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. -1- The CITY may unilaterally, or upon request from the CONTRACTOR, from time to time reduce or increase the Scope of Services to be performed by the CONTRACTOR under this Agreement. Upon doing so, the CITY and the CONTRACTOR agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services. 4. PROJECT COORDINATION AND SUPERVISION. Arturo Gonzalez, Facilities Supervisor, hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONTRACTOR shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONTRACTOR. Michael Hubbard thereby is designated as the Project Director for the CONTRACTOR. 5. COMPENSATION AND PAYMENT. The compensation for the CONTRACTOR shall be based on billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibit "A" shall not exceed $170,412. The compensation for the CONTRACTOR'S work shall not exceed the rates set forth in Exhibit "A". Invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit "A", as determined by the CITY. The CONTRACTOR shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred, and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY, and for furnishing of copies to the CITY, if requested. 6. ACCEPTABILITY OF WORK. The CITY shall decide any and all questions which may arise as to the quality or acceptability of the services performed and the manner of performance, the acceptable completion of this Agreement, and the amount of compensation due. In the event the CONTRACTOR and the CITY cannot agree to the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONTRACTOR in this Agreement, the CITY or the CONTRACTOR shall give to the other written notice. Within ten (10) business days, the CONTRACTOR and the CITY shall each prepare a report which supports their position and file the same with the other party. The CITY shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONTRACTOR. 7. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications, and other documents prepared by the CONTRACTOR for this project, whether paper or electronic, shall become the property of the CITY for use with respect to this project, and shall be turned over to the CITY upon completion of the project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONTRACTOR hereby assigns to the CITY, and CONTRACTOR thereby expressly waives and disclaims any copyright in, and the right to reproduce, all written material, drawings, plans, specifications, or other work prepared under this Agreement, except upon the CITY'S prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONTRACTOR Standard Agreement Page 2 of 11 Revised May 2017 Countywide Mechanical -2- City of National City and shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONTRACTOR agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium, or method utilize the CONTRACTOR'S written work product for the CITY'S purposes, and the CONTRACTOR expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Any modification or reuse by the CITY of documents, drawings, or specifications prepared by the CONTRACTOR shall relieve the CONTRACTOR from liability under Section 14, but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of Services of this project, unless otherwise mutually agreed. 8. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners, or joint venturers with one another. Neither the CONTRACTOR nor the CONTRACTOR'S employees are employees of the CITY, and are not entitled to any of the rights, benefits, or privileges of the CITY'S employees, including but not limited to retirement, medical, unemploy- ment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONTRACTOR and the CONTRACTOR'S employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONTRACTOR and its employees. Neither this Agreement nor any interest herein may be assigned by the CONTRACTOR without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONTRACTOR from employing or hiring as many employees, or SUBCONTRACTORS, as the CONTRACTOR may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONTRACTOR with its SUBCONTRACTOR(S) shall require the SUBCONTRACTOR(S) to adhere to the applicable terms of this Agreement. 9. CONTROL. Neither the CITY nor its officers, agents, or employees shall have any control over the conduct of the CONTRACTOR or any of the CONTRACTOR'S employees, except as herein set forth, and the CONTRACTOR or the CONTRACTOR'S agents, servants, or employees are not in any manner agents, servants, or employees of the CITY, it being understood that the CONTRACTOR its agents, servants, and employees are as to the CITY wholly independent CONTRACTOR, and that the CONTRACTOR'S obligations to the CITY are solely such as are prescribed by this Agreement. 10. COMPLIANCE WITH APPLICABLE LAW. The CONTRACTOR, in the performance of the services to be provided herein, shall comply with all applicable state and federal statutes and regulations, and all applicable ordinances, rules, and regulations of the City of National City, whether now in force or subsequently enacted. The CONTRACTOR and each of its SUBCONTRACTOR(S), shall obtain and maintain a current City of National City business license prior to and during performance of any work pursuant to this Agreement. Standard Agreement Page 3 of 11 Revised May 2017 Countywide Mechanical -3- City of National City and 11. LICENSES, PERMITS, ETC. The CONTRACTOR represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONTRACTOR represents and covenants that the CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONTRACTOR to practice its profession. 12. STANDARD OF CARE. A. The CONTRACTOR, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONTRACTOR'S trade or profession currently practicing under similar conditions and in similar locations. The CONTRACTOR shall take all special precautions necessary to protect the CONTRACTOR'S employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. Unless disclosed in writing prior to the date of this Agreement, the CONTRACTOR warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmental agency or involved in debarment, arbitration or litigation proceedings concerning the CONTRACTOR'S professional performance or the furnishing of materials or services relating thereto. C. The CONTRACTOR is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONTRACTOR has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONTRACTOR has notified the CITY otherwise, the CONTRACTOR warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONTRACTOR to use due diligence under this sub -section will render the CONTRACTOR liable to the CITY for any increased costs that result from the CITY'S later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 13. NON-DISCRIMINATION PROVISIONS. The CONTRACTOR shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONTRACTOR will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 14. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONTRACTOR certain confidential information to enable the CONTRACTOR to effectively perform the services to be provided herein. The CONTRACTOR shall treat all such information as confidential and shall not disclose any part thereof without the Standard Agreement Page 4 of 11 City of National City and Revised May 2017 Countywide Mechanical -4- prior written consent of the CITY. The CONTRACTOR shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 14, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONTRACTOR, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONTRACTOR without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONTRACTOR by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONTRACTOR shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONTRACTOR shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONTRACTOR shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 15. 15. INDEMNIFICATION AND HOLD HARMLESS. The CONTRACTOR agrees to defend, indemnify and hold harmless the City of National City, its officers, officials, agents, employees, and volunteers against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONTRACTOR'S performance or other obligations under this Agreement; provided, however, that this indemnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the CITY, its agents, officers, employees or volunteers. CITY will cooperate reasonably in the defense of any action, and CONTRACTOR shall employ competent counsel, reasonably acceptable to the City Attorney. The indemnity, defense, and hold harmless obligations contained herein shall survive the termination of this Agreement for any alleged or actual omission, act, or negligence under this Agreement that occurred during the term of this Agreement. 16. WORKERS' COMPENSATION. The CONTRACTOR shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Labor Code and all amendments thereto; and all similar State or federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, employees, and volunteers from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description, including reasonable attorney's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONTRACTOR under this Agreement. 17. INSURANCE. The CONTRACTOR, at its sole cost and expense, shall purchase and maintain, and shall require its SUBCONTRACTOR(S), when applicable, to purchase and maintain throughout the term of this Agreement, the following insurance policies: Standard Agreement Page 5 of 11 Revised May 2017 Countywide Mechanical -5- City of National City and A. ❑ If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile Insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include owned, non -owned, and hired vehicles ("any auto"). The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. C. Commercial General Liability Insurance, with minimum limits of either $2,000,000 per occurrence and $4,000,000 aggregate, or $1,000,000 per occurrence and $2,000,000 aggregate with a $2,000,000 umbrella policy, covering all bodily injury and property damage arising out of its operations, work, or performance under this Agreement. The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. The general aggregate limit must apply solely to this "project" or "location". The "project" or "location" should be noted with specificity on an endorsement that shall be incorporated into the policy. D. Workers' Compensation Insurance in an amount sufficient to meet statutory requirements covering all of CONTRACTOR'S employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the CITY. Said endorsement shall be provided prior to commencement of work under this Agreement. If CONTRACTOR has no employees subject to the California Workers' Compensation and Labor laws, CONTRACTOR shall execute a Declaration to that effect. Said Declaration shall be provided to CONTRACTOR by CITY. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, officials, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY's Risk Manager, at the address listed in subsection G below, of cancellation or material change. F. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONTRACTOR shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date must be on or before the date of this Agreement. G. The Certificate Holder for all policies of insurance required by this Section shall be as follows: City of National City c/o Risk Manager 1243 National City Boulevard National City, CA 91950-4397 H. Insurance shall be written with only insurers authorized to conduct business in California that hold a current policy holder's alphabetic and financial size category rating of not less than A:VII according to the current Best's Key Rating Guide, or a company of equal financial stability that is approved by the CITY'S Risk Manager. In the event coverage is provided by non -admitted "surplus lines" carriers, they must be included on the most recent Standard Agreement Page 6 of 11 Revised May 2017 Countywide Mechanical City of National City and -6- California List of Eligible Surplus Lines Insurers (LESLI list) and otherwise meet rating requirements. I. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY'S Risk Manager. If the CONTRACTOR does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. J. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. K. If the CONTRACTOR maintains broader coverage or higher limits (or both) than the minimum limits shown above, the CITY requires and shall be entitled to the broader coverage or higher limits (or both) maintained by the CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. 18. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of - court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. 19. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day's written notice to the CONTRACTOR. During said 60-day period the CONTRACTOR shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONTRACTOR in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONTRACTOR as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any Standard Agreement Page 7 of 11 Revised May 2017 Countywide Mechanical City of National City and -7- damages caused the CITY by the CONTRACTOR'S breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 7. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONTRACTOR; (2) a reorganization of the CONTRACTOR for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONTRACTOR. 20. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To CITY: Arturo Gonzalez Facilities Supervisor Engineering and Public Works City of National City 1243 National City Boulevard National City, CA 91950-4397 To CONTRACTOR: Michael Hubbard Service Account Manager Countywide Mechanical Systems, Inc. 1400 N. Johnson Avenue, Suite 114 El Cajon, CA 92020 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty- eight (48) hours by letter mailed or delivered as specified in this Section. 21. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONTRACTOR shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONTRACTOR also agrees not to specify any product, treatment, Standard Agreement Page 8 of 11 City of National City and Revised May 2017 Countywide Mechanical -8- process or material for the project in which the CONTRACTOR has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONTRACTOR shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONTRACTOR shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONTRACTOR has a financial interest as defined in Government Code Section 87103. The CONTRACTOR represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. ❑ If checked, the CONTRACTOR shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONTRACTOR shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONTRACTOR shall obtain from the City Clerk. The CONTRACTOR shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Section 21 by the CONTRACTOR. 22. PREVAILING WAGES. State prevailing wage rates may apply to work performed under this Agreement. State prevailing wages rates apply to all public works contracts as set forth in California Labor Code, including but not limited to, Sections 1720,1720.2, 1720.3, 1720.4, and 1771. Contractor is solely responsible to determine if State prevailing wage rates apply and, if applicable, pay such rates in accordance with all laws, ordinances, rules, and regulations. 23. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state, or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. To the extent any exhibits,schedules, or provisions thereof conflict or are inconsistent with the terms and conditions contained in this Agreement, the terms and conditions of this Agreement shall control. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. Standard Agreement Page 9 of 11 Revised May 2017 Countywide Mechanical -9- City of National City and G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. I. Audit. If this Agreement exceeds ten -thousand dollars ($10,000), the parties shall be subject to the examination and audit of the State Auditor for a period of three (3) years after final payment under the Agreement, per Government Code Section 8546.7. J. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. K. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. L. Subcontractors or Subcontractors. The CITY is engaging the services of the CONTRACTOR identified in this Agreement. The CONTRACTOR shall not subcontract any portion of the work, unless such subcontracting was part of the original proposal or is allowed by the CITY in writing. In the event any portion of the work under this Agreement is subcontracted, the subcontractor(s) shall be required to comply with and agree to, for the benefit of and in favor of the CITY, both the insurance provisions in Section 17 and the indemnification and hold harmless provision of Section 15 of this Agreement. M. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. [Signature Page to Follow] Standard Agreement Page 10 of 11 City of National City and Revised May 2017 Countywide Mechanical -10- CITY OF NATIONAL CITY COUNTYWIDE MECHANICAL SYSTEMS, INC. (Signatures of two corporate officers required) By: By: Ron Morrison, Mayor (Name) APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney By: Roberto M. Contreras Deputy City Attorney RANDALL A. SIGNORE (Print) VP -SERVICE & SPECIAL PROJECTS OPERATIONS (Title) PAUL B. DUKE (Print) PRESIDENT (Title) Standard Agreement Page 11 of 11 Revised May 2017 Countywide Mechanical -11- City of National City and Exhibit A -3UI 4SUlalShf le3IUM13.3111 ahjuno3 _LISIHXD J(ouncuwide �_- ifiechanical Systems, /nc. NATI NA - ?r tHCO�O'}'lA'J'E"; HVAC Preventative Maintenance PREPARED FOR: Stephen Manganiello LOCATION NAME: City of National City PRESENTED: June 13, 2017 PREPARED BY: Countywide Mechanical Systems HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countgwide L cam -14- Page 1 of 43 Z1(nuntuwide ifiethanical Systems, Inc. TABLE OF CONTENTS TABLE OF CONTENTS 2 PREVENTATIVE MAINTENANCE SERVICE 4 SERVICE AGREEMENT: General Terms & Conditions 5 EQUIPMENT QUANTITIES AND PM FREQUENCIES 7 Civic Center -Full Service Level II 7 EQUIPMENT QUANTITIES AND PM FREQUENCIES 8 Police Station -Full Service Level II 8 EQUIPMENT QUANTITIES AND PM FREQUENCIES 9 Public Library -Standard PM 9 EQUIPMENT QUANTITIES AND PM FREQUENCIES 10 MLK Jr. Community Center -Standard PM 10 EQUIPMENT QUANTITIES AND PM FREQUENCIES 11 Arts Center -Standard PM 11 EQUIPMENT QUANTITIES AND PM FREQUENCIES 12 Kimball Park Recreation Center- Standard PM 12 EQUIPMENT QUANTITIES AND PM FREQUENCIES 13 Kimball Park Senior Center Standard PM 13 EQUIPMENT QUANTITIES AND PM FREQUENCIES 14 Fire Station 34 Standard PM 14 EQUIPMENT QUANTITIES AND PM FREQUENCIES 14 Fire Station 33 Standard PM 14 EQUIPMENT QUANTITIES AND PM FREQUENCIES 15 Fire Station 31 Standard PM 15 EQUIPMENT QUANTITIES AND PM FREQUENCIES 16 El Toyon Park Recreation Center Standard PM 16 EQUIPMENT QUANTITIES AND PM FREQUENCIES 17 Municipal Pool Standard PM 17 HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywidelllimm -15- Page 2 of 43 daunt wide '�.. ifiechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES 18 Camacho Recreation Center Standard PM 18 EQUIPMENT QUANTITIES AND PM FREQUENCIES 19 Casa De Salud Center Standard PM 19 EQUIPMENT QUANTITIES AND PM FREQUENCIES 20 Public Works Office I Breakroom Standard PM Standard PM 20 EQUIPMENT QUANTITIES AND PM FREQUENCIES 20 Public Works Maintenance Shop Standard PM 20 EQUIPMENT QUANTITIES AND PM FREQUENCIES 21 Public Works Storage Building Standard PM 21 PREVENTATIVE MAINTENANCE SERVICES 22 AIR HANDLERS 22 EXHAUST FANS 23 CRITICAL THERMAL MANAGEMENT EQUIPMENT (DATA-AIRE) 24 MECHANICAL CHILLERS 26 BUILT UP SYSTEM 27 VARIABLE FREQUENCY DRIVES 29 CENTRIFUGAL PUMPS 29 SPLIT SYSTEM AIR HANDLERS 30 SPLIT SYSTEM CONDENSING UNIT 31 AIR COMPRESSORS & AIR DRIERS 31 DOMESTIC WATER HEATERS -GAS 32 DOMESTIC WATER HEATERS -ELECTRIC 33 COOLING TOWER BAC 33 BOILERS 34 WALK-IN REFRIGERATOR/FREEZER 36 ROOF TOP PACKAGE HEAT PUMP 37 ROOF TOP PACKAGE HEAT PUMP -Continued 38 ROOF TOP GAS PACKAGE 38 ROOF TOP PACKAGE VAV 40 HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywidel'fl mu,n -16- Page 3 of 43 1Iountuwide ifiechanical Systems, Inc. BY: PH: Fax: PREVENTATIVE MAINTENANCE Countywide Mechanical Systems, Inc. 1400 N. Johnson Ave., #114 El Cajon, CA 92020 (619) 449-9900 619 449-9901 FOR: ATTN: SERVICE City of National City 1243 National City Blvd National City, CA 91950 Mr. Stephen Manganiello .:.LOCATION OF. SERVICES TO BE PROVIDED: Civic Center, Police Station, Public Library, MLK Jr. Community Center, Arts Center, Kimball Park Recreation Center, Kimball Park Senior Center, Fire Station 34, Fire Station 33, Fire Building Identification: Station 31, El Toyon Park Recreation Center, Municipal Pool, Camacho Recreation Center, Aquatic Center, Casa De Salud Youth Center, Public Works Office/Breakroom, Public Works V Vehicle Maintenance Shop & Public Works Storage Building Full Maintenance coverage on Civic Center & Police Station only. Total Annual Preventive Maintenance Cost: $170,412.00 Total 3 Year Contract Price: $511,236.00 HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 C©untciwidefllLcom -17- Page 4 of 43 C&iuntuwide ifiechanical SERVICE AGREEMENT: General Terms & Conditions A. Mutual Cooperation Countywide Mechanical Systems and Customer agree to work in a cooperative manner and understand that in order to provide quality service; both parties must work together in meeting the requirements as set forth in the Agreement. Countywide Mechanical Systems guarantees all labor and material to be as specified in the Agreement. All work performed under the Agreement will be accomplished during normal working hours (8:00 AM — 4:30 PM, Monday through Friday, except holidays) and shall be arranged with Customer's management prior to dispatching. B. Asbestos Exclusion Customer understands and agrees that the Agreement does not include the detection, abatement, encapsulation or removal of asbestos (or any hazardous waste product) or products or materials or equipment containing asbestos. In the event that Countywide Mechanical Systems encounters any asbestos product or material in the course of performing its work, Countywide Mechanical Systems shall promptly notify Customer of such discovery, have the right to discontinue its work and remove its employees from the work site, or that portion of the work site wherein such product or material was encountered, until such product or materials, and any hazards connected therewith are abated, encapsulated or removed, and/or it is determined that no hazard exists. Countywide Mechanical Systems may rely upon Customer's representations and warranties regarding asbestos and Customer's compliance with Asbestos Evaluation Requirements. Any other site investigation requirements notwithstanding, Countywide Mechanical Systems shall have no duty to identify, detect or evaluate asbestos. C. Ozone Depleting Substances (ODS) Customer shall be notified with the proper documentation in the storage and handling of all ozone depleting substances, namely CFC's in refrigerant gases, which Countywide Mechanical Systems may encounter at the facility. Countywide Mechanical Systems shall comply will all governmental regulations and Customer shall receive written documentation in conformance to EPA specifications. ODS Service includes service labor required to detect the existence of a refrigerant leak. Such service to diagnose leaks shall automatically be provided upon the occasion of any equipment servicing when that service calls for the recording of refrigerant pressures or levels of refrigerant in the system. The actual labor for detecting the location of the leak, recovery and/or recycle of refrigerant, and repair of any equipment component containing the refrigerant is NOT provided by the ODS Service Schedule. Detection of leak location(s) may be accomplished using a combination of visual inspection, electronic detection, ultraviolet/dye detection and other approved detection procedures. Any repairs to correct ODS leaks will be quoted at the discounted service rate for service agreement customer. SERVICE AGREEMENT: Special Provisions -1 OF 1 "Full Maintenance" Coverage Summary (Civic Center & Police Station) Full Maintenance coverage is available for all primary equipment. This coverage will include parts and labor for all "Level Two" preventive maintenance services. Emergency repair parts and labor (during normal hours), travel time, and truck charges are also covered. For Full Maintenance Coverage, the following will apply: Countywide Mechanical Systems agrees to: 1. Furnish all labor, parts, refrigerant, oil, filters, belts and materials needed to maintain the listed equipment in good operating condition and to perform all services listed under the Preventive Maintenance coverage. Labor is covered under this agreement during normal working hours. An overtime differential will be charged for all labor worked outside of normal hours. 2. Maintain the following items related to the equipment: a) Electric wiring from the starter to its respective motor and starters. b) The pressure and temperature controls, thermometers, gauges, control devices, thermostats and manual valves located within the equipment. c) Refrigerant leak repairs. Includes refrigerant tracking. d) All coils within the unit. e) All compressors. f) All motors. g) All electrical controls. h) All actuators within the unit. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [Eruntgwide LCOM -18- Page 5 of 43 C&,untuwide ifiechanical � Systems, Inc. i) Annual coil washing and condensate drain cleaning. j) All moving parts such as bearings, shafts, pulleys, economizers and fan blades. k) All refrigeration components such as filter driers, expansion valves, check valves, capillary tubes and solenoid valves. Customer agrees to: 1. Operate equipment according to Countywide Mechanical instruction, and to notify Countywide Mechanical promptly of any change in the usual operating conditions. 2. Employ only Countywide Mechanical personnel or persons authorized by Countywide Mechanical to perform all work on the equipment, except for operation of same. Exclusions: It is understood that, except to the extent otherwise provided in the service agreement outline, the services and maintenance provided for herein includes only those items listed above. It does not, for example, include any of the following: 1. Normal functions of stopping/starting the listed equipment. 2. The maintenance of space conditions or system performance unless improper conditions are directly due to the failure of the listed mechanical equipment. 3. Piping and valves located outside the units. 4. Duct work. 5. Damage due to freezing weather. 6. Air balancing. 7. Corrosion or erosion damage, due to salt air, age or outdoor conditions. (for example, but not limited to the following: tube bundles, heat exchangers, structural supports, unit casing and coils) 8. Circuit breakers. 9. Complete replacement of unit. 10. Any items of equipment recommended or required by Insurance Companies, Government, State, Municipal or other authorities. 11. Repair of component failure caused by electrical power imbalances, lightning, or other acts of God. 12. Pre-existing conditions. During the first 30 days, Countywide shall perform an inspection to identify existing equipment failures and provide customer with a repair proposal to allow Countywide Mechanical Systems to assume all equipment in good working order HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 (ountgwidelll ,[Lim -19- Page 6 of 43 cj (auntI, wide mechanical Systems, Inc. Quantity EQUIPMENT QUANTITIES Civic Center Type AND PM FREQUENCIES -Full Service Level Manufacturer II PM Frequency. Air Handler Various QTR & ANN 5 Exhaust Fans Various QTR & ANN 2 IT Room AC Units Data Aire QTR & ANN 1 Chiller McQuay QTR & ANN Built up AC system Carrier QTR .ANN 3 VFD's ABB QTR & ANN 6 Centrifugal Pumps Various QTR & ANN 1 Split Systems Carrier QTR & ANN ' Air Compressor l Dryer Powerex / Hankinson QTR & ANN 2 Domestic Water Heaters Various QTR & ANN Cooling Tower BAC QTR & ANN 1 Boiler QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Cvuntgt widullL rurn -20- Page 7 of 43 Count[,/wide ifiechanical Systems, Inc. ,4;tioulotuapF Y PCM, LEPARMINT Quantity :�� 6 EQUIPMENT QUANTITIES AND PM FREQUENCIES Police Station -Full Service Level Type Manufacturer yp ;"«.1iic Various II PM frequency f QTR & ANN Exhaust /MAU Fans Various QTR & ANN IT Room AC Units Data Aire QTR & ANN 1 3 ail 1 Package Hea McQua QTR & ANN Package VAV TRANS QTR & ANN . VFD Danfoss QTR & ANN IICentrifu • al Pumps — Armstron • QTR & ANN 1 Lane Exhaust -Gun Ranee QTR & ANN Mill Air Com • ressor / D er Powerex / Hankinson QTR & ANN 2 Domestic Water Heaters Various QTR & ANN . ' _...I Walk-in Ref/Freezer 111111111111111111111111111 QTR & ANN 1 Boiler Raypak QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 (ountywidefL corms -21- Page 8 of 43 T[&iuntqwide metnanica: Systems, Inc. EQUIPMENT QUANTITIES Public Type Air Handler AND PM FREQUENCIES Library -Standard PM Manufacturer Huntair PM Frequency QTR & ANN rx 8 6 Exhaust Fans Various QTR & ANN 1 Chiller RSD QTR & ANN 1 Built up AC system Huntair QTR & ANN 14 VFD ABB QTR & ANN 6 Centrifugal Pumps Various QTR & ANN 5 Split Systems Carrier QTR & ANN 1 Domestic Water Heaters Various QTR & ANN 2 Cooling Tower BAC QTR _& ANN 1 Boiler AJAX QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywide/1iL win -22- Page 9 of 43 Countywide mechanical Systems, Inc- fOlan I 1 2 EQUIPMENT QUANTITIES AND 'PM FREQUENCIES IVILK Jr. Community Center -Standard PM Trpe 1- IIaotifactuj�r ' -:c", I e • ' - Rooftop Packa.e Units Exhaust Fans Various Various QTR & ANN QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 rountywidefittram - 2 3 - Page 10 of 43 CLountuwide ifiechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Arts Center -Standard PM 7. , f v;.: i+: .. .. °fyp. ...:.."e 'i. ,''. .. •�`;•• �:i i; ; 1{ 'k� ". �3 Rooftop Racka9e Units Various QTR & ANN 2 Makeup Air Various QTR & ANN Split System Various QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • E1 Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywide ff'SR corm -24- Page 11 of 43 Uriuntuwide fifle Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Kimball Park Recreation Center- Standard PM Quantity ;: Type Manufacturer PM Frequency Split System Various QTR & HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 cnuntywidelni corn -25- Page 12 of 43 Ctountuwide mechanical Systems, Inc. Quantity 2 EQUIPMENT QUANTITIES AND PM FREQUENCIES Kimball Park Senior Center Standard PM Type Manufacturer PM Frequency Exhaust Fan Split System Various Various QTR & ANN QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619,449.9907 • License 967998 Eountgwlde 'L cnwn -26- Page 13 of 43 `.• • !. .• 2 iZountuivide Inochanical — SG terns, Inc. EQUIPMENT QU .TilES AN R Fireetatio4 34 Stant/111MM ype Manufacturer 1' Package Heat Pump Exhaust Fans TRANE PM Frequency QTR & ANN Various QTR & ANN r 1 1 1 IT Room AC Units Water Heater VFD's Carrier QTR& ANN. AO Smith QTR & ANN ABB QTR & ANN Centrifugal Pumps Peerless QTR & ANN $0..;.•;:, - A A Fire Station 33 Standard PM Type lb Manufacturer Rooftop Package Units Various Exhaust Fan:, Various • QTR & ANN QTR& ANN 1 Water Heater Various QTR & Al 4 HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywidel71.1.00171 -27- Page 14 of 43 Countywide ifiechanical „Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Fire Station 31 Standard PM .Quantit 2 Rooftop Package Units Various 2 1 Exhaust Fans Various Water Heater Various QTR & AN QTR & ANN QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 tountywidelfL com -28- Page 15 of 43 Quantity C[ount�wide -/1lec anica/ Systems, /nc. EQUIPMENT QUANTITIES AND PM FREQUENCIES El Toyon Park Recreation Center Standard PM Rooftop Package Units 2 Exhaust Fans 1 Heater Manufacturer Various Various Reznor QTR & ANN QTR & ANN QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Cnuntywidemi com -29- Page 16 of 43 Countquvide -117ectianical Systems, Inc. • EQUIPMENT QUANTITIES AND PM FRE 'Municipal Pool Standard PM .Jype 4 Manufacturer • Pool Heater Raypak Centrifugal Pump Peerless VFD Honeywell QTR & ANN QTR & ANN QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 rountilwideME,corn - 30 - Page 17 of 43 CLauntuwide mechanical Systems, Inc. Quantity 2 EQUIPMENT QUANTITIES AND PM FREQUENCIES Camacho Recreation Center Standard PM Type Exhaust Fans Manufacturer PM Frequency Various QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 (auntgwidemTlL cam -31- Page 18 of 43 cjLountuwide mechanical Systems, Inc. 3 Roof top package units Various QTR & ANN 2 Exhaust Fans Various QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countgwideff• corn -32- Paae 19 of 43 for . . .."0 • • Jfthiett ;;Itwar intin fillecnanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Public Works Office / Breakroom Standard PM Standard PM 4f Rooftop Package Units Manufacturer..,-,,_ PJ)4 ,Frequency• Various QTR & ANN EQUIPMENT QUANTITIES AND PM FREQUENCIES Public Works Maintenance Shop Standard PM T •e Manufacturer PM Frequency Radiant Heaters Exhaust Fan Various QTR & ANN Various QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywitiell7S.com - 33 - Page 20 of 43 C-Countywide Mechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Public Works Storage Building Standard PM Quantity Type Manufacturer PM Frequency ME= Rooftos Packa e Unit Various QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 CountywideffiCE13171 -34- Pape 21 of 43 TJ(auntuwide ifiechanical Systems, Inc. PREVENTATIVE MAINTENANCE SERVICES TO BE PROVIDED AIR HANDLERS FILTERS ➢ Replace Filters (Mery 8) Quarterly BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage. ➢ Clean blower section. ➢ Measure and document supply and return air temperatures. AUTOMATIC AND MODULATING DAMPERS ➢ Clean Dampers. ➢ Tighten and lubricate all dampers and linkages. ➢ Check operation for proper movement. CHILLED/HOT WATER AND STEAM PIPING ➢ Inspect piping for signs of leakage. ➢ Inspect insulation for signs of wear. • Inspect water control valves for leakage. ➢ Inspect all associated gauges and thermometers for proper operation and wear. CHILLED/HOT WATER AND STEAM PIPING ➢ Visually inspect coil for dirt, debris, signs of restriction and deterioration. ➢ Inspect coil, headers and u-bends for signs of leakage. CONDENSATE DRAIN SYSTEM ➢ Clean and flush drain pan and associated piping. ➢ Add ammonia biocide treatment to optimize drainage flows and prevent biological contamination if required. ➢ Check operation of drain lines and associated condensate pumps. ➢ Verify operation of water detection alarms and modules if available. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Count ►widelnL ram -35- Page 22 of 43 Countywide ifiechanical Systems, Inc. AIR HANDLER (CONTINUED) CONTROLS ➢ Tighten all electrical connections and clean cabinets. ➢ Check operation of control valves. ➢ Check operation of Variable Frequency Drives. GENERAL ➢ Tighten all access panels ➢ Fill out and submit all preventative maintenance check sheets electronically. ANNUAL SERVICES TO BE PROVIDED ➢ Replace drive belts EXHAUST FANS AUTOMATIC AND MODULATING DAMPERS ➢ Clean dampers if applicable. ➢ Tighten and lubricate all dampers and linkages if applicable. ➢ Check operation for proper movement. BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage. ➢ Clean blower section if needed. ANNUAL SERVICES TO BE PROVIDED ➢ Replace drive belts if applicable HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 ('ount[lwidemLBorn -36- Page 23 of 43 C(ountuwide ifiethanical systems, Inc. CRITICAL. THERMAL MANAGEMENT EQUIPMENT (DATA-AIRE) FILTERS ➢ Replace Filters (Mery 8) quarterly. ➢ Check operation of filter clog switch. ➢ Check inlet grill for debris and clean. BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust and replace as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage ➢ Check operation of fan safety switch ➢ Clean section HUMIDIFICATION STEAM GENERATION (CANISTER) ➢ Inspect canister for signs of leakage and or cracks. kr Inspect all water connections for signs of wear, cracks and leakage. Tighten all electrical connections. ➢ Verify operation of water makeup valve. Verify operation of water drain valve. Measure, verify and document amperage and voltage as needed. REFRIGERATION SYSTEM Check refrigeration lines for signs of leakage. • Adjust copper refrigerant tubing to prevent rubbing. Inspect all insulation for wear. Check liquid line sight glass for moisture indication and contamination. r Measure temperature difference of liquid line drier. r Check thermostatic expansion valve. Check liquid line solenoid valves. ➢ Measure suction line pressure and temperature. • Measure discharge line pressure and temperature. ➢ Measure superheat and sub cooling. CONDENSATE DRAIN SYSTEM ➢ Clean and flush drain pan and associated piping. ➢ Add ammonia biocide treatment to optimize drainage flows and prevent biological contamination if required. ➢ Check operation of drain lines and associated condensate pumps. ➢ Verify operation of water detection alarms and modules if available. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountqu'idefS, corn -37- Page 24 of 43 C(ountuwide mechanical Systems, Inc. CRITICAL THERMAL MANAGEMENT EQUIPMENT (CONTINUED) COMPRESSORS ➢ Visually inspect for signs of oil/refrigeration leakage. ➢ Verify oil level if applicable. ➢ Inspect for signs of unusual vibration and noise. ➢ Measure, verify and document amperage and voltage. ➢ Measure supply and return air temperatures. ➢ Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure supper heat temperatures. ➢ Measure compressor temperatures at head assembly. CONTROLS ➢ Test operation of emergency switch over panels if applicable. ➢ Check all alarm setting. ➢ Check all control set points. AIR COOLED CONDENSERS ➢ Inspect coils for debris and dirt and clean as needed. ➢ Check refrigeration lines for signs of leakage. ➢ Inspect all insulation for wear. Verify operation of direct drive fan motors. • Inspect for motors signs of unusual vibration and noise. ➢ Check operation of low ambient controls. ➢ Tighten all electrical connections. ➢ Measure, verify and document amperage and voltage GENERAL ➢ Clean exterior of the equipment. ➢ Tighten all access panels ➢ Fill out and submit all preventative maintenance check sheets electronically. ➢ Log conditions locally ANNUAL SERVICES TO BE PROVIDED ➢ Replace drive belts if applicable ➢ Clean condenser coil HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountgwideffiL com -38- Page 25 of 43 Countywide mechanical Systems, Inc. MECHANICAL CHILLERS COMPRESSORS ➢ Visually inspect for signs of oil/refrigeration leakage. ➢ Verify oil level and pull sample to have it inspected for condition. ➢ Inspect for signs of unusual vibration and noise. Perform Vibration analysis if requested ➢ Measure, verify and document amperage and voltage REFRIGERATION SYSTEM ➢ Check refrigeration lines for signs of leakage. ➢ Inspect all insulation for wear. ➢ Check liquid line sight glass for moisture indication and contamination. ➢ Measure suction and discharge pressures. ➢ Measure suction and discharge line temperature. ➢ Measure superheat and approach as needed. WATER COOLED CONDENSERS IF APPLICABLE ➢ Check interconnecting condenser water piping for signs of leakage. ➢ Inspect all insulation for wear. ➢ Check operation of low ambient controls if applicable. ➢ Inspect all associated gauges and thermometers for proper operation and wear. ➢ Measure the Temperature Differential across the condenser to determine condenser fouling. ➢ Exercise and lubricate valves as needed. ANNUAL SERVICES TO BE PROVIDED ➢ Condenser Tube Brushing including barrel head removal ➢ Pull and clean strainer. ➢ Change Oil per manufacture recommendations. CONTROLS & ELECTRICAL ➢ Check operation supply water controller. ➢ Verify operation of safety devices such as: ➢ Water flow proofing. ➢ Freeze protection. ➢ Oil Safety. ➢ Refrigeration safety. ➢ Check all control set points ➢ Inspect and tighten electrical connections. ➢ Check and inspect the Variable Speed Controller or Variable Frequency Drive if applicable. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 (ountgwideffiLccrm -39- Page 26 of 43 C.-Countywide mechanical Systems, Inc. MECHANICAL CHILLERS (CONTINUED) CHILLED WATER PIPING ➢ Inspect chilled water piping for signs of leakage. ➢ Inspect insulation for signs of wear. ➢ Inspect all associated gauges and thermometers for proper operation and wear. ➢ Exercise and lubricate valves as needed. GENERAL ➢ Tighten all access panels. ➢ Inspect and tighten all electrical connections. ➢ Fill out and submit all preventative maintenance check sheets electronically. ➢ Clean exterior of equipment. ➢ Grease motor as needed. ➢ Inspect and tighten electrical connections. ➢ Measure, verify and document amperage and voltage. ➢ Clean exterior of equipment. ➢ Pull and clean Y-Strainer as needed. BUILT UP SYSTEM FILTERS ➢ Replace Filters (Mery 8) quarterly. BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage. ➢ Clean blower section. ➢ Measure and document supply and return air temperatures. AUTOMATIC AND MODULATING DAMPERS ➢ Clean Dampers. ➢ Tighten and lubricate all dampers and linkages. ➢ Check operation for proper movement. COMPRESSORS ➢ Visually inspect for signs of oil/refrigeration leakage. ➢ Verify oil level and pull sample to have it inspected for condition. ➢ Inspect for signs of unusual vibration and noise. Perform Vibration analysis if requested ➢ Measure, verify and document amperage and voltage HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Coontgwideolf.Com -40- Page 27 of 43 rZTJ(aun..qwide ifiechanical Systems, Inc BUILT UP SYSTEM (CONTINUED) REFRIGERATION CIRCUITS > Check refrigeration lines for signs of leakage. ➢ Adjust copper refrigerant tubing to prevent rubbing. > Inspect all insulation for wear. ➢ Measure temperature difference of liquid line drier. > Check thermostatic expansion valve. ➢ Check reversing valve > Measure supply and return air temperatures. > Inspect for signs of unusual vibration and noise. > Measure, verify and document amperage and voltage > Measure suction line temperatures. > Measure discharge temperatures. > Measure supper heat temperatures. AIR COOLED CONDENSER > Inspect coils for debris and dirt and clean as needed > Check refrigeration lines for signs of leakage. > Inspect all insulation for wear. ➢ Verify operation of direct drive fan motors. > Inspect for motors signs of unusual vibration and noise. > Check operation of low ambient controls. > Tighten all electrical connections. > Measure, verify and document amperage and voltage. CONTROLS & ELECTRICAL > Check operation supply water controller. > Verify operation of safety devices such as: > Water flow proofing. ➢ Freeze protection. ➢ Oil Safety. > Refrigeration safety. CONDENSATE DRAIN SYSTEM > Clean and flush drain pan and associated piping. > Add ammonia biocide treatment to optimize drainage flows and prevent biological contamination if required. > Check operation of drain lines and associated condensate pumps. > Verify operation of water detection alarms and modules if available. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 (ountgwide L ram -41- Page 28 of 43 CtaunLU wide mechanical Systems, Inc. BUILT UP SYSTEM (CONTINUED) CONTROLS ➢ Tighten all electrical connections and clean cabinets. ➢ Check operation of control valves. ➢ Check operation of Variable Frequency Drives. GENERAL ➢ Tighten all access panels ➢ Fill out and submit all preventative maintenance check sheets electronically. ANNUAL SERVICES TO BE PROVIDED ➢ Replace drive belts VARIABLE FREQUENCY DRIVES ELECTRICAL COMPONENTS ➢ Tighten all electrical connections. ➢ Check and clean heat sink. ➢ Clean electrical panel. ➢ Clean cabinet filter if applicable. ➢ Clean cooling fan and blade. ➢ Inspect cooling motor for wear and bearing noise. ➢ Clean exterior ANNUAL SERVICES TO BE PROVIDED ➢ Perform and IR analysis of drive for hot spots before and after PM. CENTRIFUGAL PUMPS CHILLED, CONDENSER LOOP, RECIRCLUATION AND HOT WATER PUMPS ➢ Visually inspect seal for signs of leakage. ➢ Visually inspect pump coupling ➢ Inspect insulation for signs of wear. ➢ Inspect piping for signs of leakage. ➢ Inspect all associated gauges and thermometers for proper operation and wear. ➢ Inspect for signs of unusual vibration and noise. Vibration analysis if requested ➢ Grease motor and bearing assembly as needed. ➢ Inspect and tighten electrical connections. ➢ Measure, verify and document amperage and voltage. ➢ Clean exterior of equipment. ANNUAL SERVICES TO BE PROVIDED ➢ Remove and clean strainers HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 (Tuntgwide at cam -42- Page 29 of 43 cj&iuntuwide Systems, Inc - SPLIT SYSTEM AIR HANDLERS FILTERS ➢ Replace Filters (Mery 8) quarterly. BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage. ➢ Clean blower section if needed. ➢ Measure and document supply and return air temperatures. CONDENSATE DRAIN SYSTEM ➢ Clean and flush drain pan and associated piping. ➢ Add ammonia biocide treatment to optimize drainage flows and prevent biological contamination if needed. ➢ Check operation of drain lines and associated condensate pumps if applicable. ➢ Verify operation of water detection alarms and modules if available. ELECTRICAL PANEL / CONTROLS ➢ Tighten all electrical connections and clean cabinets. GENERAL ➢ Tighten all access panels ANNUAL SERVICES TO BE PROVIDED ➢ Replace drive belts if applicable ➢ Clean evaporator coils if needed HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 (Duntr, widemi cam -43- Page 30 of 43 TJLauntuwide ifiechanical Systems, Inc. SPLIT SYSTEM CONDENSING UNIT ELECTRICAL PANEL / CONTROLS ➢ Check & tighten all electrical connections and clean cabinet. ➢ Check all safety set points ➢ Check control set points REFRIGERATION CIRCUITS ➢ Check refrigeration lines for signs of leakage. ➢ Adjust copper refrigerant tubing to prevent rubbing. ➢ Inspect all insulation for wear. ➢ Measure temperature difference of liquid line drier. ➢ Check thermostatic expansion valve. ➢ Check reversing valve ➢ Measure supply and return air temperatures. ➢ Inspect for signs of unusual vibration and noise. ➢ Measure, verify and document amperage and voltage ➢ Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure super heat temperatures. ANNUAL SERVICES TO BE PROVIDED ➢ Clean Condenser coils AIR COMPRESSORS & AIR DRIERS MOTOR SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage. ➢ Clean blower section. AUTOMATIC BLOWDOWN, CANISTERS AND FILTERS ➢ Exercise blowdown devise (Automatic or Manual) ➢ Check operation ➢ Clean condenser on Air Drier ANNUAL SERVICES TO BE PROVIDED ➢ Replace drive belts. ➢ Clean Condenser coil on air dryer HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 (auntywidef Lcom -44- Page 31 of 43 Count�/ wide ifiechanical __Systems, Inc. DOMESTIC WATER HEATERS -GAS GAS AND WATER PIPING ➢ Visually inspect piping system and associated components. ➢ Check for signs of leakage. BURNER SECTION ➢ Check for proper flame operation. SAFETY DEVICES AND CONTROLS ➢ Check operation of controller. ➢ Check operation of gas valves. ➢ Check all control set points. ➢ Verify operation of associated safety devices including: ➢ Flame failure detection system. ➢ Inspect igniters and check operation. ➢ Inspect flame sensors and check operation. ➢ Inspect low water cut off. FLUE AND VENT PIPING ➢ Inspect for soot, corrosion and leaks. ➢ Inspect vent cap. ELECTRICAL ➢ Tighten all electrical connections. ➢ Inspect electrical components for signs of overheating. ➢ Visually inspect all electro-magnetic components such as relays and contactors. ➢ Measure voltages as needed. ➢ Measure amperage as needed. GENERAL ➢ Clean exterior of the equipment. ➢ Tighten all access panels HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 (ountgwidefni cnm -45- Page 32 of 43 ((uuntuwide ifiechanical � f Systems, Inc. DOMESTIC WATER HEATERS -ELECTRIC WATER PIPING ➢ Visually inspect piping system and associated components. ➢ Check for signs of leakage. SAFETY DEVICES AND CONTROLS ➢ Check operation of controller. ➢ Check all control set points. ➢ Verify operation of associated safety devices including: ➢ Flame failure detection system. ➢ Inspect low water cut off if applicable ELECTRICAL ➢ Tighten all electrical connections. ➢ Inspect electrical components for signs of overheating. ➢ Visually inspect all electro-magnetic components such as relays and contactors. ➢ Measure voltages as needed. ➢ Measure amperage as needed. GENERAL ➢ Clean exterior of the equipment. ➢ Tighten all access panels COOLING TOWER BAC BLOWER ASSEMBLY ➢ Lubricate all bearings. ➢ Check fan belts for wear, alignment and proper tension. ➢ Inspect all mounting bolts. ➢ Check sheave for wear and alignment ➢ Check housing for corrosion and wear. ➢ Check blower wheel for proper balance, dirt accumulation, corrosion and wear. ➢ Inspect bearings for excessive wear. ➢ Grease bearings SPRAY/DRIFT ELIMINATORS ➢ Inspect for corrosion. ➢ Inspect for accumulation of scale and algae growth. ➢ Make recommendations as required. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 (nuntgwidel7liwm -46- Page 33 of 43 C[vunt�/wide ifiechanical Systems, Inc. COOLING TOWERS (CONTINUED) COOLING TOWER SUMP, TUBE BUNDLE, BAFFLES & SPRAY NOZZLES ➢ Inspect for corrosion. ➢ Inspect float valve for proper operation and adjust as needed. ➢ Inspect float valve for corrosion. ➢ Inspect spray nozzles for restrictions and leakage. ➢ Check drain for obstructions. ➢ Inspect overflow for obstructions. CONTROLS ➢ Tighten all electrical connections and clean cabinets. ➢ Check operation of control valves if applicable. ➢ Measure, verify and document amperage and voltage. COOLING TOWER BASIN, AND EXTERIOR ➢ Inspect basin for corrosion. ➢ Inspect exterior for corrosion. ➢ Inspect all wells, hubs and seams for signs of leakage and or corrosion. ➢ Annual written report of current equipment conditions with recommendations will be generated. ANNUAL SERVICES TO BE PROVIDED ➢ Replace drive belts. ➢ Power spray drift eliminators and inside of tower. ➢ Remove and clean sump strainer after power spraying. ➢ Clean sump annually. BOILERS FILTERS ➢ Replace with new if required. GAS AND WATER PIPING: ➢ Visually inspect piping system and associated components ➢ Check for signs of leakage. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countywidellliwm -47- Paae 34 of 43 TJCountuwide �......_�- mechanical Systems, Inc. BOILERS (CONTINUED) ELECTRICAL & CONTROLS ➢ Tighten all electrical connections. ➢ Inspect electrical components for signs of overheating. ➢ Visually inspect all electro-magnetic components such as relays and contactors. ➢ Measure voltages as needed. ➢ Measure amperage as needed. ➢ Check operation of thermostats ➢ Verify thermostat programming ➢ Check all control set points ➢ Measure, verify and document amperage and voltage. SAFETY DEVICES AND CONTROLS ➢ Check operation of temperature controller. ➢ Check operation of gas valves. ➢ Check all control set points. ➢ Verify operation of associated safety devices including: o Flame failure detection system. o High Limit o Low water o Air proofing switch. o Pressure relief valve BURNER SECTION ➢ Check for proper flame operation. ➢ Igniters (Spark & Hot Surface) ➢ Burners & orifices FLUE AND VENT PIPING ➢ Inspect for soot, corrosion and leaks. ➢ Inspect vent cap. GENERAL ➢ Clean exterior of the equipment. ➢ Tighten all access panels ➢ Check all gauges ➢ Check Delta T across Heat exchanger START UP ➢ Check operation of all associated system components. ➢ Startup boilers as per manufacturer recommendations. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 (auntywideflli com -48- Page 35 of 43 �[ount,I/ wide mechanical Systems, Inc. BOILERS (CONTINUED) ANNUAL SERVICES TO BE PROVIDED BURNER SECTION ➢ Disassemble, clean and inspect burner assemblies. ➢ Brush and inspect blower if applicable. ➢ Inspect and clean the Heat Exchanger ➢ Check main & manifold gas pressures. WALK-IN REFRIGERATOR/FREEZER EXTERIOR -CLEANING ➢ Clean exterior unit if needed INTERIOR ➢ Check and clean the inlet of the evaporator coil. ➢ Check and clean drain pan and drain line. EXTERIOR ➢ Check door spring and closers. ➢ Check door heaters ➢ Verify the integrity of the door gasket and sweep material. REFRIGERATION SYSTEM ➢ Check refrigeration lines for signs of leakage. ➢ Check and adjust copper refrigerant tubing to prevent rubbing as needed. ➢ Inspect all insulation for wear. ➢ Check liquid line sight glass for moisture indication and contamination if applicable. ➢ Measure temperature difference of liquid line drier if applicable. ➢ Check metering device such as thermostatic expansion valve as needed ➢ Measure suction line temperature as needed. ➢ Measure discharge line temperature as needed. ➢ Measure superheat and sub -cooling as needed. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Countgwidefili cater -49- Paae 36 of 43 ILountqwide ifiechanical __ Systems, Inc. WALK-IN REFRIGERATOR/FREEZER (CONTINUED) ELECTRICAL & CONTROLS ➢ Tighten all electrical connections. ➢ Inspect electrical components for signs of overheating. ➢ Visually inspect all electro-magnetic components such as relays and contactors. ➢ Measure voltages as needed. ➢ Measure amperage as needed. ➢ Check operation of thermostats ➢ Verify thermostat programming ➢ Check all control set points ➢ Measure, verify and document amperage and voltage. ROOF TOP PACKAGE HEAT PUMP FILTERS ➢ Replace Filters (Mery 8) quarterly. CONTROLS ➢ Check & Tighten all electrical connections and clean cabinets. ➢ Check all safety set points ➢ Check control set points BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust and replace as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage ➢ Clean blower section including bearings and bearing assembly. REFRIGERATION CIRCUITS ➢ Check refrigeration lines for signs of leakage. ➢ Adjust copper refrigerant tubing to prevent rubbing. ➢ Inspect all insulation for wear. ➢ Measure temperature difference of liquid line drier. ➢ Check thermostatic expansion valve. ➢ Check reversing valve ➢ Measure supply and return air temperatures. ➢ Inspect for signs of unusual vibration and noise. ➢ Measure, verify and document amperage and voltage ➢ Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure supper heat temperatures. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • E1 Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 (auntgwideE Scam -50- Paae 37 of 43 JCuuntuwide ifiechanical Systems, Inc. ROOFTOP PACKAGE HEAT PUMP (CONTINUED) CONDENSATE DRAIN SYSTEM ➢ Clean and flush drain pan and associated piping. ➢ Check operation of drain line ROOF TOP PACKAGE HEAT PUMP -Continued AIR COOLED CONDENSERS ➢ Inspect coils for debris and dirt and clean as needed. ➢ Check refrigeration lines for signs of leakage. ➢ Inspect all insulation for wear. ➢ Verify operation of direct drive fan motors. ➢ Inspect for motors signs of unusual vibration and noise. ➢ Check operation of low ambient controls if applicable ➢ Measure, verify and document amperage and voltage GENERAL ➢ Clean exterior of the equipment. ➢ Tighten all access panels ANNUAL SERVICES TO BE PROVIDED ➢ Clean Evaporator & Condenser Coils ➢ Replace drive belt if applicable ROOF TOP GAS PACKAGE FILTERS ➢ Replace Filters (Mery 8) quarterly. CONTROLS ➢ Check & Tighten all electrical connections and clean cabinets. ➢ Check all safety set points ➢ Check control set points HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywidefS.com -51- Paae 38 of 43 cjtouncuwide mechanical �__ Systems, /nc. ROOFTOP GAS PACKAGE (CONTINUED) BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust and replace as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage ➢ Clean blower section including bearings and bearing assembly. REFRIGERATION CIRCUITS ➢ Check refrigeration lines for signs of leakage. ➢ Adjust copper refrigerant tubing to prevent rubbing. ➢ Inspect all insulation for wear. ➢ Measure temperature difference of liquid line drier. ➢ Check thermostatic expansion valve. ➢ Measure supply and return air temperatures. ➢ Inspect for signs of unusual vibration and noise. ➢ Measure, verify and document amperage and voltage ➢ Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure supper heat temperatures. CONDENSATE DRAIN SYSTEM ➢ Clean and flush drain pan and associated piping. ➢ Check operation of drain line AIR COOLED CONDENSERS ➢ Inspect coils for debris and dirt and clean as needed. ➢ Check refrigeration lines for signs of leakage. ➢ Inspect all insulation for wear. ➢ Verify operation of direct drive fan motors. ➢ Inspect for motors signs of unusual vibration and noise. ➢ Check operation of low ambient controls if applicable ➢ Measure, verify and document amperage and voltage HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 = Fax: 619.449.9907 • License 967998 Countgw idefilimm -52- Pace 39 of 43 Countywide ifiechanical Systems, Inc. ROOFTOP GAS PACKAGE (CONTINUED) SAFETY DEVICES AND CONTROLS ➢ Check operation of temperature controller. ➢ Check operation of gas valves. ➢ Check all control set points. ➢ Verify operation of associated safety devices including: o Flame failure detection system. o High Limit o Low water o Air proofing switch. o Pressure relief valve BURNER SECTION ➢ Check for proper flame operation. ➢ Igniters (Spark & Hot Surface) ➢ Burners & orifices FLUE AND VENT PIPING ➢ Inspect for soot, corrosion and leaks. ➢ Inspect vent cap. GENERAL ➢ Clean exterior of the equipment. ➢ Tighten all access panels ANNUAL SERVICES TO BE PROVIDED ➢ Clean Evaporator & Condenser Coils ROOF TOP PACKAGE VAV FILTERS ➢ Replace Filters (Mery 8) quarterly. BLOWER SECTION ➢ Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust and replace as needed. ➢ Inspect drive sheaves for wear and grooving. ➢ Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage ➢ Clean blower section including bearings and bearing assembly. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountc wideifSzcorn -53- Pace 40 of 43 C-Countywide ifiechanical Systems, Inc ROOFTOP PACKAGE VAV (CONTINUED) REFRIGERATION CIRCUITS ➢ Check refrigeration lines for signs of leakage. ➢ Adjust copper refrigerant tubing to prevent rubbing. ➢ Inspect all insulation for wear. ➢ Check liquid line sight glass for moisture indication and contamination. ➢ Measure temperature difference of liquid line drier. ➢ Check thermostatic expansion valve. ➢ Check liquid line solenoid valves. ➢ Measure supply and return air temperatures. ➢ Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure supper heat temperatures. CONDENSATE DRAIN SYSTEM ➢ Clean and flush drain pan and associated piping. ➢ Check operation of drain lines COMPRESSORS ➢ Visually inspect for signs of oil/refrigeration leakage. ➢ Verify oil level if applicable. ➢ Inspect for signs of unusual vibration and noise. ➢ Measure, verify and document amperage and voltage. ➢ Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure supper heat temperatures. ➢ Measure compressor temperatures at head assembly. CONTROLS ➢ Check & Tighten all electrical connections and clean cabinets. ➢ Check all safety set points ➢ Check control set points AIR COOLED CONDENSERS ➢ Inspect coils for debris and dirt and clean as needed. ➢ Check refrigeration lines for signs of leakage. ➢ Inspect all insulation for wear. ➢ Verify operation of direct drive fan motors. ➢ Inspect for motors signs of unusual vibration and noise. ➢ Check operation of low ambient controls if applicable ➢ Measure, verify and document amperage and voltage HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountywidenlicom -54- Page 41 of 43 CLuuntuwide ifiechanical Systems, Inc. ROOFTOP VAV PACKAGE (CONTINUED) GENERAL ➢ Clean exterior of the equipment. ➢ Tighten all access panels ➢ Fill out and submit all preventative maintenance check sheets electronically. ➢ Log conditions locally BI ANNUAL SERVICES TO BE PROVIDED ➢ Replace drive belts ANNUAL SERVICES TO BE PROVIDED ➢ Clean Evaporator & Condenser Coils HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 [ountgwide 7liwom -55- Page 42 of 43 RESOLUTION NO. 2017 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A ONE-YEAR AGREEMENT WITH COUNTYWIDE MECHANICAL SYSTEMS, INC., WITH THE OPTION FOR TWO ONE-YEAR EXTENSIONS, FOR THE NOT -TO -EXCEED AMOUNT OF $170,412 TO PROVIDE HEATING, VENTILATING, AND AIR CONDITIONING (HVAC) MAINTENANCE AND REPAIR SERVICES FOR CITY FACILITIES WHEREAS, on April 6, 2017, the Engineering and Public Works Department issued a Request for Qualifications ("RFQ") for facilities maintenance support services for heating, ventilating, and air conditioning ("HVAC") services, and received two responses from two qualified contractors by the May 8, 2017 deadline; and WHEREAS, based on the strength of their submittals and interview performance, staff recommends executing a one-year Agreement with Countywide Mechanical Systems, Inc., with the option for two one-year extensions, for a not -to -exceed amount of $170,412 to provide HVAC maintenance and repair services for City facilities. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute a one-year Agreement with Countywide Mechanical Systems, Inc., with the option for two one-year extensions, for a not -to -exceed amount of $170,412 to provide HVAC maintenance and repair services for City facilities. PASSED and ADOPTED this 15' day of August, 2017. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney Ron Morrison, Mayor 44kEYIkA `��, October 3, 2017 CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950 619-336-4228 Michael R. Dalla, CMC - City Clerk Mr. Randy Signore Countywide Mechanical Systems, Inc. 1400 N. Johnson Avenue, Suite 114 El Cajon, CA 92020 Dear Mr. Signore, On August 15th, 2017, Resolution No. 2017-163 was passed and adopted by the City Council of the City of National City, authorizing execution of an Agreement with Countywide Mechanical Systems, Inc. We are enclosing for your records a certified copy of the above Resolution and a fully executed original Agreement. Michael R. Dalla, CMC City Clerk Enclosures