HomeMy WebLinkAbout2017 CON Palm Engineering - Division Street Traffic Calming - Notice of CompletionP ASE COMPLETE THIS INFORMATION
RECORDING REQUESTED BY:
City Engine :;r
City of National City
1243 National City Blvd.
National City, CA 91950
AND WHEN RECORDED MAIL TO:
City Engineer
City of National City
1243 National City Blvd.
National City, CA 91950
DOC# 2017-0548726
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Nov 27, 2017 03:01 PM
OFFICIAL RECORDS
Ernest J. Dronenburg, Jr.,
SAN DIEGO COUNTY RECORDER
FEES. $0.00
PAGES: 2
THIS SPACE FOR RECORDER'S USE ONLY
(Note: This document is recorded on behalf of the City of National City, a municipal corporation, and is exempt
from Recorder's fees pursuant to Government Code Section 27383)
NOTICE OF COMPLETION:
DIVISION STREET TRAFFIC CALMING PROJECT
CIP No. 16-09
THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION
(Additional recording fee applies)
RECORDING REQUESTED BY
WHEN RECORDED MAIL TO:
NAME: CITY OF NATIONAL CITY
ADDRESS: 1243 NATIONAL CITY BOULEVARD
NATIONAL CITY, CA 91950
NOTICE OF COMPLETION
CALIFORNIA CIVIL CODE SECTION 3093
NOTICE IS HEREBY GIVEN of the completion on September 20, 2017 of the Division Street
Traffic Calming Project, CIP No. 16-09
Work of improvement or portion of work of improvement under construction or alteration.
Along Division Street between Highland Avenue and Euclid Avenue in National City, CA 91950
Street Address City State Zip Code
The undersigned owns the following interest or estate in said property:
Owner in fee
Nature of the interest or estate of owner (mortgagor, lessee, etc.)
Said work of improvement was performed on the property pursuant to a contract with
Palm Engineering Construction Company, Inc.
Name of Original Contractor
The following work and material were supplied: Labor provided: general laborer. Materials:
concrete, asphalt, and signing and striping. Equipment: demolition, grading, paving and
excavation equipment.
General statement of kind of labor, services, equipment or materials
The names and addresses of co -owners are: N/A
Dated: September 20, 2017;
ts, tenants in common, or other owners
Signature of Owner
City of National City, 1243 National City Blvd., National City, CA 91950
I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents
thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing
is true and correct.
Executed on Se er 20, 2017 at, National City, California.
Signature:
ON MORRISON; MAYOR
Noc 16-09
RESOLUTION 2017 — 209
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
ACCEPTING THE WORK PERFORMED BY PALM ENGINEERING
CONSTRUCTION COMPANY, INC., FOR THE DIVISION STREET TRAFFIC
CALMING PROJECT, APPROVING THE FINAL CONTRACT AMOUNT
OF $937,370.62, AUTHORIZING THE RELEASE OF RETENTION
IN THE AMOUNT OF $46,868.53, AND AUTHORIZING THE MAYOR
TO EXECUTE THE NOTICE OF COMPLETION FOR THE PROJECT
WHEREAS, the Engineering Department is satisfied that all work required to be
performed by Palm Engineering Construction Company, Inc., for the Division Street Traffic
Calming Project has been completed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
National City that the work performed by Palm Engineering Construction Company, Inc., for the
Division Street Traffic Calming Project is accepted, the total final contract amount of
$937,370.62is approved, the Mayor is authorized to execute the Notice of Completion, and
payment for said work is ordered to be made in accordance with said contract, including release
of retention in the amount of $46,868.53.
PASSED and ADOPTED this 7th day of November 17.
on Morrison, Mayor
ATTEST:
4
Michel R. Dalla, City Clerk
APPROVED AS TO FORM:
A rris-Jones
rney
Passed and adopted by the Council of the City of National City, California, on
November 7, 2017 by the following vote, to -wit:
Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
City y f Na
tional of the City ational City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2017-209 of the City of National City, California, passed and
adopted by the Council of said City on November 7, 2017.
City Clerk of the City of National City, California
By:
Deputy
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE: November 7, 2017
AGENDA ITEM NO. 8
rEM TITLE:
Resolution of the City Council of the City of National City: 1) accepting the work performed by Palm
Engineering Construction Company, Inc. for the Division Street Traffic Calming Project, CIP No. 16-
09; 2) approving the final contract amount of $937,370.62; 3) authorizing the release of retention in the
amount of $46,868.53; and 4) authorizing the Mayor to sign the Notice of Completion for the project.
PREPARED BY: Jose Lopez, Assistant Engineer - Civil
PHONE: 619-336-4312
EXPLANATION:
See attached.
DEPARTMENT: Engineering/Public Works
APPROVED BY:
NANCIAL STATEMENT:
ACCOUNT NO.
N/A
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
APPROVED:
APPROVED:
Finance
MIS
STAFF RECOMMENDATION:
Adopt Resolution accepting the work performed by Palm Engineering Construction Company, Inc. for the Division
Street Traffic Calming Project, CIP No. 16-09 and approving the final contract amount of $937,370.62.
BOARD I COMMISSION RECOMMENDATION:
N/A
ATTACHMENTS:
1. Explanation
2. Notice of Completion
3. Final Contract Balance Report
4. Resolution
EXPLANATION
The general scope of work for the Division Street Traffic Calming Project, CIP No. 16-09,
included traffic calming, pedestrian, bicycle and Safe Routes to School enhancements on
Division Street between Highland Avenue and Euclid Avenue. Improvements included high
intensity signing and striping; pedestrian curb ramps for ADA compliance; new buffered bike
lanes with signage; and traffic calming measures such as a "road diet" converting four travel
lanes to three travel lanes (two westbound and one eastbound) with a two-way left -turn
center lane, buffered bike lanes and on -street parking.
On November 1, 2016, the bid solicitation was posted on PlanetBids, a free public electronic
bidding system for contractors. On November 3, 2016 and November 10, 2016, the bid
solicitation was advertised in local newspapers.
On November 22, 2016, four (4) bids were received electronically on PlanetBids by the
1:00 p.m. deadline. Bid results were available immediately after the 1:00 p.m. deadline.
Palm Engineering Construction Company, Inc. was the apparent lowest bidder with a total
bid amount of $1,087,146.24 as the basis of award. Upon review of all documents
submitted, Palm Engineering Construction Company, Inc.'s bid was deemed responsive,
and they were the lowest responsible bidder qualified to perform the work as described in
the project specifications.
On December 20, 2016, the City Council adopted Resolution No. 2016-207 awarding the
contract to Palm Engineering Construction Company, Inc. in the not -to -exceed amount of
$983,756.49 which included a Base Bid amount of $926,993.49, and Alternate Bid `B' —
REAS Type II Slurry amount of $56,763.00 and authorized a 15% contingency in the
amount of $147,563.47 for any unforeseen changes.
The Notice to Proceed with construction was issued on March 8, 2017. Constructed started
on March 15, 2017 and was completed on September 19, 2017.
The change orders issued for this project are detailed in the Final Contract Balance Report
(see attached). The change orders decreased the contract by $26,118.42. Line item
adjustments decreased the contract by $20,267.45. This results in a final contract balance
of $937,370.62.
As a result of satisfactory completion of the project, staff recommends that City Council, 1)
accept the work of Palm Engineering Construction Company, Inc. for the Division Street
Traffic Calming Project, CIP No. 16-09; 2) approve the final contract amount of
$937,370.62; 3) authorize the release of retention in the amount of $46,868.53; and 4)
authorize the Mayor to sign the Notice of Completion for the project.
The Notice of Completion will be filed with the San Diego County Recorder's Office.
RECORDING REQUESTED BY
WHEN RECORDED MAIL TO:
NAME: CITY OF NATIONAL CITY
ADDRESS: 1243 NATIONAL CITY BOULEVARD
NATIONAL CITY, CA 91950
NOTICE OF COMPLETION
CALIFORNIA CIVIL CODE SECTION 3093
NOTICE IS HEREBY GIVEN of the completion on September 20, 2017 of the Division Street
Traffic Calming Project, CIP No. 16-09
Work of improvement or portion of work of improvement under construction or alteration.
Along Division Street between Highland Avenue and Euclid Avenue in National City, CA 91950
Street Address City State Zip Code
The undersigned owns the following interest or estate in said property:
Owner in fee
Nature of the interest or estate of owner (mortgagor, lessee, etc.)
Said work of improvement was performed on the property pursuant to a contract with
Palm Engineering Construction Company, Inc.
Name of Original Contractor
The following work and material were supplied: Labor provided: general laborer. Materials:
concrete, asphalt, and signing and striping. Equipment: demolition, grading, paving and
excavation equipment.
General statement of kind of labor, services, equipment or materials
The names and addresses of co -owners are: N/A
Dated: September 20, 2017;
Joint tenants, tenants in common, or other owners
Signature of Owner
City of National City, 1243 National City Blvd., National City, CA 91950
I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents
thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing
is true and correct.
Executed on September 20, 2017 at, National City, California.
Signature:
RON MORRISON, MAYOR
Noc 16-09
-1-
-•• CALIFORNIA -+
NTION{AL en"?
c,oR,POBATED
FINAL CONTRACT BALANCE
DATE: October 16, 2017
PROJECT: Division Street Traffic Calming Project
FY 16-17
Specification No. 16-09
TO:
Palm Engineering Construction Company, Inc.
7330 Opportunity Rd. #J
San Diego, CA 92111
ORIGINAL CONTRACT AMOUNT:
START DATE:
COMPLETION DATE:
ORIGINAL CONTRACT LENGTH:
EXTENTION OF WORK DAYS:
WORKING DAYS SUSPENDED:
TOTAL CONTRACT TIME:
DESCRIPTION:
$983,756.49
March 15, 2017
September 19, 2017
80 Working Days
15 Working Days
37 Working Days
132 Working Days
The Final Contract Balance reports final line item amounts and summarizes all change orders to produce
a final contract amount.
CHANGE ORDERS AND LINE ITEM ADJUSTMENTS:
Change Order #1 directed the contractor to delete contract bid items 30-Gravity Wall, 31-Bus Pads, and
32-Bus Pad Concrete Treated Base. MTS notified National City of the deletion of the bus route along
Division St. Therefore, the bus pad locations shall be deleted from the contract work. This work deleted
contract unit prices. This Change Order total amount was $-66,440.00.
Change Order #2 directed the contractor to install eight (8) solar powered LED enhanced school warning
sign system crossings at the following eight (8) locations: E. 16th St. at B Ave., E. 18th St. at F Ave., E. 8th
St. at K Ave., E. 8th St. at Olive Ave., Granger Jr. High Speed Table, E. 16th St. at Grove St., E. 8th St. at E
Ave., and E. Plaza Blvd. at A Ave. Add 4 additional ADA ramps per the contract bid items as follows: Add
three additional Type A ramps at the contract unit price of $3,000.00 each, delete one Type B ramp at a
contract unit price of $3,000.00 each, add one additional Type C ramps at an agreed to price of $6,000
due to additional removal limits and expanded scope, and add one additional Type D ramp at the
contract unit price of $2,200.00 each. All work was performed and adjusted per the contract unit prices
agreed to in the bid proposal or the agreed to price. This Change Order total amount was $ 14,200.00.
-2-
FINAL CONTRACT BALANCE
Division Street Traffic Calming Project
Specification No. 16-09
Change Order #3 directed the contractor to grind out, the area designated by the construction inspector
in the field, (5417 SF +/-) existing asphalt to a depth of 3" and repave. The area shall be ground smooth,
cleaned and swept as needed, tacked and repaved and includes all necessary resourced needed to
complete the work including traffic control. This work was performed at an agreed upon price. This
Change Order total amount was $ 21,293.98.
Change Order #4 directed the contractor to perform additional striping due to the diesel spill. In
addition, the city directed the contractor to add eight thermal plastic Type IV arrows, eight additional
roadway signs and one mast arm sign at various locations throughout the project sight. All work was
performed at the agreed price listed below. This Change Order total amount was $ 4,827.60.
All Change Orders listed above decreased the total contract amount by $ 26,118.42.
Numerous line item adjustments per the attached FINAL BILLING STATEMENT resulted in a total
decrease of $ 20,267.45.
CONTRACT ADJUSTMENT:
As a result of the above change orders and line item adjustments, the contract price is adjusted as
follows:
1. The final contract price is adjusted to $ 937,370.62.
2. As a result of the satisfactory completion of said project, a retention amount of $ 46,868.53 is
set for invoice processing and payment upon the receipt of signatures and City Council's
ratification of this agreement and the Notice of Completion.
This document and its purpose to balance payment shall be considered full compensation for furnishing
and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for
performing the work described above. Pal Engineering Construction Company, Inc. will not be entitled
to damages or additional payment for delays as described in the 2012 edition of the Standard
Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above.
-3-
RESOLUTION 2017 —
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
ACCEPTING THE WORK PERFORMED BY PALM ENGINEERING
CONSTRUCTION COMPANY, INC., FOR THE DIVISION STREET TRAFFIC
CALMING PROJECT, APPROVING THE FINAL CONTRACT AMOUNT
OF $937,370.62, AUTHORIZING THE RELEASE OF RETENTION
IN THE AMOUNT OF $46,868.53, AND AUTHORIZING THE MAYOR
TO EXECUTE THE NOTICE OF COMPLETION FOR THE PROJECT
WHEREAS, the Engineering Department is satisfied that all work required to be
performed by Palm Engineering Construction Company, Inc., for the Division Street Traffic
Calming Project has been completed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
National City that the work performed by Palm Engineering Construction Company, Inc., for the
Division Street Traffic Calming Project is accepted, the total final contract amount of
$937,370.62is approved, the Mayor is authorized to execute the Notice of Completion, and
payment for said work is ordered to be made in accordance with said contract, including release
of retention in the amount of $46,868.53.
PASSED and ADOPTED this 7th day of November, 2017.
Ron Morrison, Mayor
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
Angil P. Morris -Jones
City Attorney
CITY OF NATIONAL CITY
Office of the City Clerk
1243 National City Blvd., National City, California 91950-4397
619-336-4228
Michael R. Dalla, CMC - City Clerk
PALM ENGINEERING CONSTRUCTION COMPANY, INC.
NOTICE OF COMPLETION
DIVISION STREET TRAFFIC CALMING PROJECT
CIP NO. 16-09
Vendor has original copy of recorded Notice of Completion
Confirmed by Judy H. (ENG/PW)