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Home My WebLink About2017 CON Kinsman Construction - Police Department Building Improvements - Notice of CompletionPLEASE COMPLETE THIS INFORMATION (),Q RECORDING REQUESTED BY: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 AND WHEN RECORDED MAIL TO: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 DOC# 2017-0548727 111EliltIll llI II II III IH III I III II III Nov 27, 2017 03:01 PM OFFICIAL RECORDS Ernest J. Dronenburg, Jr., SAN DIEGO COUNTY RECORDER FEES: $0.00 PAGES 2 THIS SPACE FOR RECORDER'S USE ONLY (Note: This document is recorded on behalf of the City of National City, a municipal corporation, and is exempt from Recorder's fees pursuant to Government Code Section 27383) NOTICE OF COMPLETION: POLICE DEPARTMENT BUILDING IMPROVEMENTS PROJECT CIP No. 15-06 THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION (Additional recording fee applies) 111 RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on April 12, 2017 of the: Police Department Building Improvements, CIP No. 15-06 Work of improvement or portion of work of improvement under construction or alteration. 1200 National City Blvd. National City CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Kinsman Construction, Inc. Name of Original Contractor The following work and material were supplied: Labor provided: General laborer. Materials: HVAC systems, plumbing fixtures, fire alarm/sprinkler system, and electrical equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co-ownets.are: N/A Dated: April 12, 2017; Joint tenan to nts in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on Apr 11 , 2017 at, National City, California. Signature: RON MORRISON, MAYOR Noc15-06 FINAL CONTRACT BALANCE POLICE DEPARTMENT BUILDING IMPROVEMENTS CIP No. 15-06 Change Order #18. The City found the contractor unable to finish the as -built drawings. The City asked the designer to conduct a field verification of the installation and to update the record drawings themselves. This deductive change order was applied to account for the increase in design team costs. This change order amount is $900. All Change Orders listed above increased the total contract amount $359,189.27. CONTRACT ADJUSTMENT: As a result of the above change orders and line item adjustments, the contract price is adjusted as follows: 1. The final contract price is adjusted to $1,127,648.27. 2. As a result of the satisfactory completion of said project, a retention amount of $5,527.43 is set for invoice processing and payment upon the receipt of signatures and City Council's ratification of this agreement and the Notice of Completion. This document and its purpose to balance payment shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for performing the work described above. Kinsman Construction, Inc. will not be entitled to damages or additional payment for delays as described in the 2012 edition of the Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. RESOLUTION 2017 — 207 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY KINSMAN CONSTRUCTION COMPANY, INC., FOR THE POLICE DEPARTMENT BUILDING IMPROVEMENTS PROJECT, APPROVING THE FINAL CONTRACT AMOUNT OF $1,127,648.27, RATIFYING THE RELEASE OF RETENTION IN THE AMOUNT OF $5,527.43, AND AUTHORIZING THE MAYOR TO SIGN THE NOTICE OF COMPLETION FOR THE PROJECT WHEREAS, the Engineering Department is satisfied that all work required to be performed by Kinsman Construction Company, Inc., for the Police Department Building Improvements Project has been completed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the work performed by Kinsman Construction Company, Inc., for the Police Department Building Improvements Project is accepted, the total final contract amount of $1,127,648.27 is approved, the Mayor is authorized to execute the Notice of Completion, and payment for said work is ordered to be made in accordance with said contract, including release of retention in the amount of $5,527.43. PASSED and ADOPTED this 7th day of Nove 017. on • rrison, ' ayor ATTEST: Mic . el R. Dalla, Ci r Clerk APPROVED AS • FORM: . Morri -Jones Attorney Passed and adopted by the Council of the City of National City, California, on November 7, 2017 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California A City Clerk of the City c(f National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2017-207 of the City of National City, California, passed and adopted by the Council of said City on November 7, 2017. City Clerk of the City of National City, California By: Deputy CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 7, 2017 AGENDA ITEM NO. 6 ITEM TITLE: Resolution of the City Council of the City of National City: 1) accepting the work performed by Kinsman Construction Company, Inc. for the Police Department Building Improvements Project, CIP No. 15-06; 2) approving the final contract amount of $1,127,648.27; 3) ratifying the release of retention in the amount of $5,527.43; and 4) authorizing the Mayor to sign the Notice of Completion for the project. PREPARED BY: Jose Lopez, Assistant Engineer - Civil DEPARTMENT: Engineers g P Works PHONE: 619-336-4312 EXPLANATION: See attached. APPROVED BY: 'INANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt Resolution accepting the work performed by Kinsman Construction Company, Inc. for the Police Department Building Improvements Project, CIP No. 15-06 and approving the final contract amount of $1,127,648.27. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Notice of Completion 3. Final Contract Balance Report 4. Resolution Ae s 0 �it ?Liao /00. 2.O ! q- - 20 - EXPLANATION The Police Department Building Improvements Project, CIP No. 15-06, included electrical and mechanical upgrades to support expansion of the Police Department Property and Evidence Room, ADA upgrades, fire suppression system upgrades to both the Police Department server room and City Hall server room, HVAC upgrades to the Police Department sever room, and waterproofing. On July 16, 2015, the bid solicitation was posted on PlanetBids, a free public electronic bidding system for contractors. On July 17, 2015 and July 21, 2015, the bid solicitation was advertised in local newspapers. On August 20, 2015, four (4) bids were received electronically on PlanetBids by the 3:00 p.m. deadline. Bid results were available immediately after the 3:00 p.m. deadline. Kinsman Construction, Inc. was the apparent lowest bidder with a total bid amount of $768,463.00 as the basis of bid award. Upon review of all documents submitted and reference checks, Kinsman Construction, Inc.'s bid was found to be responsive, and they were the lowest responsible bidder qualified to perform the work as described in the project specifications. On September 15, 2015, the City Council adopted Resolution No. 2015-139 awarding the contract to Kinsman Construction, Inc. (KCI) in the not -to -exceed amount of $768,463 authorized a 25% contingency in the amount of $192,115.75 for any unforeseen changes. The Notice to Proceed with construction was issued on November 12, 2015, with a construction start date of November 16, 2015. On May 3, 2016, the City Council adopted Resolution No. 2016-59 increasing the contract with KCI in the not to exceed amount of $127,007.15, and authorized the Mayor to execute Change Order No. 7 in the amount of $127,007.15 to provide waterproofing around the entire ground floor perimeter of the Police Department Building, planter boxes and the two pedestrian decks on the second floor. The Police Department Upgrades project construction was completed on April 11, 2017. The majority of the building improvements were completed in 2016, however the added waterproofing scope extended the contract duration into 2017. During the final three months of the work, both KCI's project manager and project superintendent left the company, leaving KCI with a Toss of institutional knowledge concerning the project required to complete the project's record drawings. While the final construction invoice was paid in July 2017, along with 90% of the retention as a result of satisfactory completion of the project, the remaining retention balance was held to ensure KCI created and submitted record drawings as required by the construction contract. The record drawings were initially submitted by KCI for review in September 2017. However, after reviewing the record drawings, missing information was noticed. Because of the loss of KCI's personnel who were familiar with the work, the missing plan information could not be provided. The CM team, with approval from the City, tasked the design team with conducting field reconnaissance to record the missing information and updating the record drawings. This effort was conducted in early October. A deductive change order in the amount of -$900 was processed in order to back charge KCI for the designer's effort to finalize the record drawings. The change orders issued for this project are detailed in the Final Contract Balance Report (see attached). The change orders increased the contract by $359,185.27. This results in a 46.7% contract increase for a final contract balance of $1,127,648.27. As a result of satisfactory completion of the project, staff recommends that City Council: 1) accept the work of Kinsman Construction, Inc. for the Police Department Building Improvements Project, CIP No. 15-06; 2) approve the final contract amount of $1,127,648.27; 3) authorize the release of retention in the amount of $5,527.43; and 4) authorize the Mayor to sign the Notice of Completion for the project. The Notice of Completion will be filed with the San Diego County Recorder's Office. RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on April 12, 2017 of the: Police Department Building Improvements, CIP No. 15-06 Work of improvement or portion of work of improvement under construction or alteration. 1200 National City Blvd. National City CA. 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Kinsman Construction, Inc. Name of Original Contractor The following work and material were supplied: Labor provided: General laborer. Materials: HVAC systems, plumbing fixtures, fire alarm/sprinkler system, and electrical equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Joint tenants, tenants in common, or other owners Dated: April 12, 2017; Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on April 12, 2017 at, National City, California. Signature: RON MORRISON, MAYOR Noc15-06 -1- CALIFO N` A.. NATIi1%NAL CITT aE33V INCORrpor,ATED FINAL CONTRACT BALANCE DATE: October 17, 2017 PROJECT: Police Department Building Improvements FY 15-17 CIP No. 15-06 TO: Kinsman Construction, Inc. 6711 Nancy Ridge Drive San Diego, CA 92121 ORIGINAL CONTRACT AMOUNT: START DATE: COMPLETION DATE: ORIGINAL CONTRACT LENGTH: EXTENTION OF WORK DAYS: TOTAL CONTRACT TIME: FINAL CONTRACT AMOUNT: DESCRIPTION: $768,463.00 November 16, 2015 April 11, 2017 120 Working Days 231 Working Days 351 Working Days $1,127, 648.27 The Final Contract Balance reports final line item amounts and summarizes all change orders to produce a final contract amount. CHANGE ORDERS AND LINE ITEM ADJUSTMENTS: Change Order #1. The owner asked Kinsman Construction to remove dirt from additional planter boxes around the building. The owner also requested the use of a special inspector to witness and certify the anchor bolts being installed for the shelving systems. This Change Order total amount is $ 7,148.00 Change Order #2. Due to lack of space available to temporarily store evidence, the City approved the use of a 40-foot shipping container to accommodate additional storage. Additionally, the City requested a proposal to reconfigure office partitions on the third floor and to provide additional partitions. This Change Order amount is $ 14,367.20 Change Order #3. As a result of further investigations by the waterproofing consultant, David Reed, the curtain wall injection called out as Additive Bid item 4 is not deemed necessary and is deleted by this change order. This Change Order credit amount is ($ 22,471.00) Change Order #4. It was determined that the 6'6" doors will not work. New doors will need to be 7' tall. The City directed the contractor to install 7' doors. Also, it was determined that an existing electrical panel did not have the proper cover. A new panel will be required to meet code. This Change Order amount is $ 8,060.55 -2- FINAL CONTRACT BALANCE POLICE DEPARTMENT BUILDING IMPROVEMENTS CIP No. 15-06 Change Order #5. The City asked for additional crystalline waterproofing, concrete bottoms to the planters with waterproofing and drainage. This Change Order amount is $ 19,011.07 Change Order #6. The City requested electrical revisions as suggested by PD staff. Also, the City asked that burned out lights within the building be replaced. This Change Order amount is $ 20,775.93 Change Order #7. The City requested additional waterproofing per David Reed's recommendations, added concrete bottoms to the planters currently not in the contract with additional waterproofing and drainage. This Change Order amount is $ 127,007.00 Change Order #8. The City requested a revision to the duct in the basement. Also, a new valve is required on the fire riser at City Hall. A new ADA ramp is needed at the door to the evidence area from the basement. This Change Order amount is $ 14,753.76 Change Order #9. Due to a conflict with the size of the AC units to be installed in the server room on the second floor, the contractor found it necessary to use a crane to place the units on the patio at the break room and then to remove a door frame leading into the hall in order to get the units into the server room. Also, the City requested replacement of door hardware on 18 doors and the provisions for 6 spare hardware sets for building stock. This Change Order amount is $ 23,358.48 Change Order #10. The City requested a proposal from the contractor to replace a damaged roll up gate at the entrance to the parking deck. This Change Order amount is $ 4,910.50 Change Order #11. The City requested a proposal from the contractor to replace the main sign at the entrance to the building. This Change Order amount is $ 8,481.25 Change Order #12. The City requested a proposal from the contractor to repair the hot water recirculation pipe in the building. This Change Order amount is $ 23,009.26 Change Order #13. The City requested a proposal from the contractor to replace the ballasts for all non- functioning lights in the building. The City also requested a proposal from the contractor to provide waterproofing of the parking deck in areas where it has failed. This Change Order amount is $ 19,187.13 Change Order #14. The City requested a proposal from the contractor to repair additional waterproofing around the perimeter of the building. This Change Order amount is $ 19,153.00 Change Order #15. Request to replace flagpole Tight, refrigerator outlets, access control at gun locker, biometric scanner. This Change Order amount is $ 4,938.00 Change Order #16. Request to planter irrigation, backfill with city material, cores, and electrical at planter, irrigation per plan, landscape planting, and maintenance. $ 45,959.00 Change Order #17. The City asked for a proposal to repair the deck slab waterproofing between the planter box and ADA parking stall on the parking deck (COR 37R1), to relocate the existing flagpole light located on the roof and replace two red exit signs with green signs (COR 38), and to remove wall covering and replace with textured painted surface (COR 39), and irrigation trench backfill (COR 41). This Change Order amount is $ 22,436.14 -3- FINAL CONTRACT BALANCE POLICE DEPARTMENT BUILDING IMPROVEMENTS CIP No. 15-06 Change Order #18. The City found the contractor unable to finish the as -built drawings. The City asked the designer to conduct a field verification of the installation and to update the record drawings themselves. This deductive change order was applied to account for the increase in design team costs. This change order amount is $900. All Change Orders listed above increased the total contract amount $359,189.27. CONTRACT ADJUSTMENT: As a result of the above change orders and line item adjustments, the contract price is adjusted as follows: 1. The final contract price is adjusted to $1,127,648.27. 2. As a result of the satisfactory completion of said project, a retention amount of $5,527.43 is set for invoice processing and payment upon the receipt of signatures and City Council's ratification of this agreement and the Notice of Completion. This document and its purpose to balance payment shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for performing the work described above. Kinsman Construction, Inc. will not be entitled to damages or additional payment for delays as described in the 2012 edition of the Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. -4- RESOLUTION 2017 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY KINSMAN CONSTRUCTION COMPANY, INC., FOR THE POLICE DEPARTMENT BUILDING IMPROVEMENTS PROJECT, APPROVING THE FINAL CONTRACT AMOUNT OF $1,127,648.27, RATIFYING THE RELEASE OF RETENTION IN THE AMOUNT OF $5,527.43, AND AUTHORIZING THE MAYOR TO SIGN THE NOTICE OF COMPLETION FOR THE PROJECT WHEREAS, the Engineering Department is satisfied that all work required to be performed by Kinsman Construction Company, Inc., for the Police Department Building Improvements Project has been completed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the work performed by Kinsman Construction Company, Inc., for the Police Department Building Improvements Project is accepted, the total final contract amount of $1,127,648.27 is approved, the Mayor is authorized to execute the Notice of Completion, and payment for said work is ordered to be made in accordance with said contract, including release of retention in the amount of $5,527.43. PASSED and ADOPTED this 7th day of November, 2017. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950-4397 619-336-4228 Michael R. Dalla, CMC - City Clerk KINSMAN CONSTRUCTION COMPANY, INC. NOTICE OF COMPLETION POLICE DEPARTMENT BUILDING IMPROVEMENTS PROJECT CIP NO. 15-06 Vendor has original copy of recorded Notice of Completion Confirmed by Judy H. (ENG/PW)