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HomeMy WebLinkAbout2016 CON Castle Steel Buildings - Fire Engine Protective ShelterNOTE TO FILE 05-03-16 IN THE MATTER OF: Resolution of the City Council of the City of National City authorizing the appropriation of Development Impact Fees in the amount of $11,500 to fund the enclosure of the Reserve Fire Engine Protective Shelter and award the building contract to Castle Steel Buildings. Please note the following: A FULLY EXECUTED ORIGINAL CONTRACT WAS NEVER FILED WITH THE OFFICE OF THE CITY CLERK. CONTRACT WAS NEVER EXECUTED PER FRANK PARRA. ORIGINATING DEPARTMENT: NTF CDC Housing & Grants City Attorney Human Resources City Manager MIS Community Svcs. Planning Engineering Police Finance Public Works X Fire City of National City Office of the City Clerk 1243 National City Blvd., National City, CA 91950-4397 Michael R. Dalla — City Clerk (619)336-4226 (619) 336-4229 April 11, 2017 TO: Frank Parra, Director of Emergency Services FROM: Michael Dalla, City Clerk SUBJECT: Incomplete 2016 Contract Documents Please review the attached list of contracts from 2016 for which our office has not received a fully executed original agreement. If your Department has or is able to produce or acquire a fully executed original document, please provide it to us. After April 25th, we will insert a "Note to File" in the respective contract folder indicating that a fully executed original agreement was never received by our office. 2016 CONTRACTS Waiting For Fully Executed Original Contract FIRE 3/7/2017 MEETING DATE AGENDA ITEM # ORIGINATING DEPARTMENT VENDOR / DESCRIPTION CONTRACT FILE # RESOLUTION # ITEM/S NEEDED ACTION / DATE 05-03-16 7 Fire Castle Steel Buildings - Fire Engine Protective Shelter Enclosure C2016-21 2016-57 Fully executed original Contract * co\,4NtNCN WAS NEt.0 cx�cvtt--9 1 V. VkV,. 1?Rt'4-.)\ RESOLUTION NO. 2016 — 57 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE APPROPRIATION OF DEVELOPMENT IMPACT FEES IN THE AMOUNT OF $11,500 TO FUND A CONTRACT WITH CASTLE STEEL BUILDINGS FOR THE ENCLOSURE OF THE RESERVE FIRE ENGINE PROTECTIVE SHELTER LOCATED AT FIRE STATION NO. 34 WHEREAS, over the last several years, the National City Fire Department ("NCFD") has acquired several apparatus with the use of a combination of grant funds, Lower Sweetwater Fire Protection District service fees, development impact fees, and general fund contributions; and WHEREAS, due to limited space inside Fire Station No. 34, reserve apparatus have been placed outside on the training ground under the open Reserve Fire Engine Protective Shelter (the "Shelter") that was approved by the City Council through the adoption of Resolution No. 2012-94 on May 1, 2012; and WHEREAS, enclosing the Shelter to ensure the longevity of the reserve apparatus was included in the original project scope, but could not be funded due to insufficient Development Impact Fees being available when the purchase of the Shelter was approved by the City Council on May 1, 2012; and WHEREAS, NCFD desires to use a portion of their approximately $90,000 share of the development impact fees to enclose the Shelter with panels on the sidewalls and vinyl fabric curtains on each end to complete the original project; and WHEREAS, after reviewing the three informal bids received for the work, only Castle Steel Buildings' bid included enclosing the protective shelter with panels on the sidewalls and vinyl fabric curtains on each end, for the not to exceed amount of $11,500. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes an appropriation of Development Impact Fees in the amount of $11,500 to fund a contract with Castle Steel Buildings for the enclosure of the Reserve Fire Engine Protective Shelter at Fire Station No. 34 with panels on the sidewalls and vinyl fabric curtains on each end to complete the original project and ensure the longevity of the reserve apparatus. PASSED and ADOPTED this 3rd day of May, 2016 on Morrison, Mayor ATTEST: j APROVED AS TO FORM: I Mic ael R. Dalla, iVy Clerk dia G City Attorn a Silv Passed and adopted by the Council of the City of National City, California, on May 3, 2016 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California ,l u City • erk of the City of ational City, California /I By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2016-57 of the City of National City, California, passed and adopted by the Council of said City on May 3, 2016. City Clerk of the City of National City, California By: Deputy CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT caogC-a� AME,ETING DATE: May 3, 2016 AGENDA ITEM NO. 7 ITEM TITLE: Resolution of the City Council of the City of National City authorizing the appropriation of Development Impact Fees in the amount of $11,500 to fund the enclosure of the Reserve Fire Engine Protective Shelter and award the building contract to Castle Steel Buildings. (Funded by Development Impact Fees) PREPARED BY: Frank Parra DEPARTMENT: PHONE: 619-336-4551 APPROVED BY: EXPLANATION: See Staff Report. FINANCIAL STATEMENT: ACCOUNT NO. 325-409-500-598-1217 APPROVED: ��%% �'f,�L� Finance APPROVED: MIS Fund balance is available in the Development Impact Fee fund for approximately $90,000. Establish an appropriation of $11,500 in account 325-409-500-598-1217. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION: N/A ,TTACHMENTS: . Staff Report 2. Quotes 3. Resolution VA,-©‘,vmvs moo• ao\G-5`� NATIONAL CITY FIRE DEPARTMENT STAFF REPORT ISSUE STATEMENT: Over the last several years, the National City Fire Department has acquired several apparatus with the use of a combination of grant funds, Lower Sweetwater Fire Protection District service fees, development impact fees, and general fund contributions. These acquisitions have been great additions to the NCFD. However, due to limited space inside Fire Station #34 to house the apparatus that have been placed in reserve status, the reserve apparatus have been placed outside on the training ground under an open protective shelter that was approved by the City Council through the adoption of Resolution No. 2012-94 on May 1, 2012 (copy attached for your reference). To further protect the reserve apparatus, the NCFD would like to enclose the open protective shelter. This expenditure will complete the original project scope, which could not be funded entirely due to insufficient Development Impact Fees being available when approved by the City Council on May 1, 2012. NCFD FLEET: Unit Age Status Unit Type 034 0 Front Line Quint Truck 151 5 Front Line Pumper 499 6 Reserve Quint Truck 470 9 Front Line Pumper 460 11 Reserve Pumper PROPOSAL: New development increases the demand for health and safety services provided by the City, affects the quality of the community's infrastructure, and increases the need for public facilities. Impact fees help pay for the cumulative impact of new development through infrastructure improvements and additions, thereby also contributing to the community's economic development. Development impact fees are one-time charges applied to offset the additional public-service costs of new development. They are usually applied at the time a building permit is issued and are dedicated to the provision of additional services, such as water and sewer systems, roads, schools, libraries, and parks and recreation facilities, made necessary by the presence of new residents in the area. The funds collected cannot be used for operation, maintenance, repair, alteration, or replacement of existing capital facilities and cannot just be added to general revenue. They are essentially user fees levied in anticipation of use, expanding the capacity of existing services to handle additional demand. The amount of the fee must be clearly linked to the added service cost, not some arbitrary amount. The NCFD receives a share of the development impact fees that are charged by the City. Currently, the NCFD's share of development impact fees is approximately $90,000. The NCFD received three quotes. Although Castle Steel Buildings is slightly higher in cost, they can enclose the protective shelter with panels on the sidewalls and vinyl fabric curtains on each end; whereas, the other companies could not provide the curtains. Castle Steel Buildings is $11,500 with the vinyl fabric curtains included 1 PCIW Steel is $11,410.87 with no curtains Barnes building is $10,428.00 with no curtains The NCFD would like to award the building contract to Castle Steel Buildings and apply $11,500 of development impact fees to enclose the protective shelter with panels on the sidewalls and vinyl fabric curtains on each end. The protective shelter will ensure the longevity of the NCFD's reserve apparatus. This expenditure will complete the original project scope, which could not be funded entirely due to insufficient Development Impact Fees being available when approved on May 1, 2012 through the adoption of Resolution No. 2012-94. STAFF RECOMMENDATIONS: • Use Development Impact Fee - $11,500 toward the enclosure of the protective shelter and award the building contract to Castle Steel Buildings. 2 RESOLUTION NO. 2012 — 94 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE APPROPRIATION OF DEVELOPMENT IMPACT FEES IN THE AMOUNT OF $125,000 TO PURCHASE A RESERVE FIRE ENGINE PROTECTIVE SHELTER FOR $109,379.98 AND FOR THE INSTALLATION OF A NEW FIRE HYDRANT AT THE INTERSECTION OF DIVISION STREET AND MANILA WAY FOR $15,620.02 WHEREAS, new development increases the demand for health and safety services provided by the City, affects the quality of the community's infrastructure , and increases the need for public facilities; and WHEREAS, Development Impact Fees ("DIE") are one-time charges applied to offset the additional public service costs of new development; and WHEREAS, the Fire Department desires to use $109,379.98 of their share of the DIF funds toward the purchase of a protective shelter to house the reserve apparatus to ensure its longevity, and $15,620.02 for the installation of a new fire hydrant at the entrance to a new development located at the intersection of Division Street and Manila Way to provide improved water resources to the immediate area. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the appropriation of Development Impact Fees in the amount of $125,000 to purchase a protective shelter for $109,379.98 to house the reserve apparatus and for the installation of a new fire hydrant for $15,620.02 at the entrance to a new development located at the intersection of Division Street and Manila Way to provide improved water resources to the immediate area. PASSED and ADOPTED this 1st day of ;012. Ron Morrison, Mayor ATTEST: 1,20eA )1 i At - Mid el R. Dalla, ity Clerk APPROVED AS TO FORM: eau d i a G City Attorri Passed and adopted by the Council of the City of National City, California, on May 1, 2012 by the following vote, to -wit: Ayes: Councilmembers Morrison, Natividad, Rios, Sotelo-Solis, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California City y National City, California Jerk of the City f By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2012-94 the City of National City, California, passed and adopted by the Council of said City on May 1, 2012. City Clerk of the City of National City, California By: Deputy v NATIONAL CITY FIRE DEPARTMENT ACCOUNT EXPENDITURE AUTHORIZATION TO BE COMPLETED BY PERSON REQUESTING PURCHASE: ITEM/SERVICE REQUESTED *Use cost breakdown Reserve engine enclosure EST. EXPENSE JUSTIFICATION FOR PURCHASE $11,500.00 Enclsoure for reserve engines ACCT # REQUESTED BY DATE Fund for engine enclosure B.0 Beveridge 3/27/2016 VENDOR NAME ADDRESS ATTENTION PHONE Castle Steel Building 9069 Birch Street Spring Valley,Ca 91977 Jim Jacobs 619-589-1856 FAX ADMIN USE ONLY: LOG # DATE REQ # DATE P.O. # DATE AMT ENC ACCT # M.O.P. # PETTY CASH R.F.W. DATE AMT PD DATE PD/FIRE DATE PD/FINANCE WARRANT # INVOICE # AUTHORIZATIONS: IMMED. SUPV. COMMENTS Director Parra DATE: 3/27/2016 BATT. CHIEF COMMENTS DATE: ACCT. MGR. COMMENTS DATE: ADMIN. CHIEF COMMENTS DATE: * COST BREAKDOWN: QUANTITY ITEM PRICE EXTENSION 1 Enclsore for Reserve Apparatus Housing $11,500.00 Ordering Information: Sub -total 9 % Sales Tax See attached Bids Shipping/Handling TOTAL $11,500.00 \COMMON\FORMWCCT EXP.FRT (Revised 07/03) rage or Scan10002.PDF 1 / 1 TLE BUILDINGS fToi- Shipped To; y - Lto:' 'ed Other. 90/18 elreh Sa It Springy Valley, 04191•g77 Phone (6191 589,186 Fax (619) 589,1905 LIC , �w X ;ropott*I d Saps Order 10 Invoice Gut Order No. Your Ordv No, SoosPerson Te n1e J. ,Jhc1P•:� 0 4,0,4) Sh piled Ufa — pc9R— 74.t,e44 Quantity! { Doserfptron Price j Amount FOP. 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Ltuto float L'owueMnl: rattl **me Teas Maid 8A Stt41 Tare IStiol illeo((sleiloot ~ 4 G _co ho' ':t EP�+s rf M1hvs • ea1+ Cori, IOW Fota1 Mgr, Depot Wive*: MCTrCI /O •JIi* gaa Ytr ae.4 room, sett OoPti *OW tft' W 4.0 i CUMa poxi trp.re 1e elr &Ieeep •11.W *4 Nr( rMcaSiva .0.6.: w.ae*C1•0e+04n *saw* v4 taw. ow« lROnbv ldu RMnaaa� •eanueuuto ,riot lne aft* W,R Nr MIT. el1waatloan� ear4MOM: A 5w1NOr ar';1 tflii .v oo h Itlt4 oar arR.��; W0' la tiro* b AwrM O0> e►rs o ili m n ,• I' o.ro4ia#�ia �' sib "““"err rya lir eu.er w• r.mwrf .usw.0 l.e.+..a efFi..rww earn e.e i.'n..n NgGea a00D e011'IA WwTwirte woo a% t) uyer Deto Ropresentetire 10 lattps://us-mg5.mail.yahoo.com/neo/ie_blank 3/25/2016 C t 'Ai S 1: ESTIMATE: 01052015 PROPOSAL TO: NATIONAL CITY FIRE DEPT ADDRESS: PHONE: ATTN: STEVE KANE EMAIL: STEVEK@HANDYMETALMART.COM PCIW WILL FURNISH THE WORK AS LISTED BELOW, ALL PER PLANS AND SPECIFICATIONS EXHIBITED TO USE , AND SUBJECT TO ALL TERMS AND CONI3 IONS HEREIN, FOR THE SUM OF ($11,410.87) INCLUDING ALL TAXES NOW IN EFFECT. JOB NAME: NC. FIRE DEPT LOCATION: NATIONAL CITY , CA PLANS DATED: SPECIFICATIONS: PER MEETING ON 5JAN15 ADDENDUM: SHEET: DESCRIPTION: LABOR & CONSUMABLES COST ONLY (MATERIALS PROVIDED BY OTHERS) FULL DECKING OF TWO WALLS AT FIRE ENGINE PORT ENTRY INSTALLATION OF TWO JOIST BEAMS WITH A TROLLEY TRACK 2 LABORERS FOR 105 MAN HOURS OF WORK EXCLUSIONS: MATERIALS PROVIDED BY OTHERS TOTAL STEEL BID $_11,410.87_ ALTERNATE - Approval *Special insurance or contract conditions not yet applied to this estimate *Steel estimate good for 30 day Included: Fabrication, primer and erection ALEX PALACIOS p.619.719.8456 f:619.575.4801 1425 30th Street Suite A San Diego CA 92154 - items here described only -shop drawings -shop inspections -steel connecting hardware Exclusions: -field inspections -wood to metal hardware - all items not described or listed above -10ga lighter metal - concrete reinforcement weld to structural -sheet metal work -shoring or bracing -welding for other trades Specific Exclusions: - Finish paint -Galvanizing -Special paints - Non ferrous steel -Alum and other metals -Stainless work - Caulking -Bolts to wood -Any item not described on bid breakdown -Welding for other trades -Sewer grates - Steel plates, steel misc for other trades -field inspections -wood to metal hardware -all items not described or listed above -10ga lighter metal -concrete reinforcement weld to structural -sheet metal work -shoring or bracing PROPOSAL All exclusions listed are to be included as part of our proposal. EXCLUSIONS ARE AS FOLLOWS: • COST OF BONDS/INSURANCE EXCEPT GENERAL LIABILITY, WORKERS COMP & SURETY BOND. • ABRASIVE STAIRS NOSING • ALL ASTM A449 HIGH STRENGTH THREAD ROD PER 2, 4, 7, 8, 9/SW • ALL MANUFACTURER'S PURCHASED ITEMS (CATALOG ITEMS) • ALL NON-FERROUS METALS AND STAINLESS STEEL ALEX PALACIOS p. 6 1 9. 7 1 9. 8 4 5 6 f: 6 1 9. 5 7 5. 4 8 0 1 1425 30th Street Suite A San Diego CA 92154 is? • ALL REBAR, CLIPS, FASTENERS AND ANCHORS REQUIRED BY OTHER TRADES TO ATTACH ANY MATERIAL TO STRUCTURAL STEEL OR COLD FORMED CHANNELS s ALL SIMPSON AND CATALOG ITEMS • ALL STEEL FOR SIGNS • ALL UNINSTRUT MEMBER • ALL WOOD PRODUCTS AND RELATED FASTENERS OR BRACKETS • ALUMINUM ITEMS • ANCHOR BOLTS OR FASTENERS FOR OTHER TRADES • ANY ITEM NOT COVERED IN THE EXCLUSIONS FOR THE PROPOSAL -SCOPE IS EXCLUDED • ANY ITEM NOT SIZED OR DIMENSIONED ON THE CONTRACT DOCUMENTS • ANYTHING SHOWN ON OR REFERENCED TO MECHANICAL, PLUMBING, ELECTRICAL OR CIVIL DRAWINGS • BACKING PLATES FOR WALL -MOUNTED HANDRAILS FOR OTHER TRADES • BOLTS ENTERING WOOD • BUILDING PERMITS, INSPECTION, ENGINEERING AND DESIGN CALCULATIONS • CARPENTRY HARDWARE • CHAIN LINK FENCES AND GATES • CLEANING AND LUBRICATING OF ANCHOR BOLTS • CONCRETE WORK OF ANY KIND • CORE DRILLING AND CONCRETE CUTTING AT METAL FENCES • COST OF INSPECTION, TESTING AND PREPARATION • COSTS OF BOND • COSTS OF INSPECTION, TESTING AND PREPARATION • CUTTING OR DRILLING OF OUR WORK TO ACCOMMODATE OTHER TRADES • DEMOLITION • DOWNSPOUTS • ENGINEER'S SUPERVISIONS OF SHOP DRAWING PREPARATION • EXPANSION JOINT COVER ASSEMBLIES • EXTERIOR CONCRETE STAIRS PER 17.18/D-2 (NOT SHOWN WERE APPLY ON PLANS) • FEES OR "WAIVER OF SUBROGATION" IF REQUIRED ON WORKERS COMPENSATION INSURANCE • FIELD MEASURING FOR STRUCTURAL STEEL • FIELD WELDING OF CONCRETE REINFORCING STEEL TO STRUCTURAL STEEL • FINISH PAINT AND COATINGS OR ANY FIELD TOUCH-UP PAINT • FLOOR DECK/METAL ROOFING, METAL DECKING, SHORING, METAL PANELS, METAL SIDING, PANELIZED ROOF SYSTEMS AND HOSTING FOR SAME • FURNISHING CHANNELS OR ANGLES PCIW will furnish all the required, materials, hardware, 1 coat shop primer, tools, equipment, supplies, supervision and labor for the fabrications and installation of the above described project items. ALEX PALACIOS p.619.719.8456 f:619.575.4801 1425 30th Street Suite A San Diego CA 92154 9 S BarDiego Buildings PO Box 1967 Lakeside, 619-219-0099 office License # 936131 SDbarnsdavid@ gmail.com Inc. CA 92040 . Date: 3/15/16 Proposal submitted to: Work to be performed at: Name; National City Fire Dept./ Brian Smith Street: Street: 343 E. 16th st City: City: National City State/Zip: State/Zip: CA Phone; 619-336-4566 Date of plans: N/A Email: bsmith@national'cityca.gov Materials: Remove parti Il side walls on existing 60'x26' structure. Install new sheeting c to concrete piers on both sides. Install truss at top of structure in front and back (to supjort cover with sheeting Includes: Tax, Delivery and Installation: $10,428.00 Not Included: Concrete, Grading and Permits Deposit: $4,172 1Due Upon Delivery: $5,214 Due Upon Completion: n side walls down curtains) and $1,042 All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and/or specifications submitted for above work and completed in a professional manner for the sum of: $10,428.00 Any alteration or deviaion from above specifications involving extra costs will be dxecuted only upon written orders and will ecome an extra charge over and above the estimate. All agreements are contingent upon accidents or delay beyond control. This is valid 30 days from proposal y o dafie above Acceptance of Proposal: 1 The above prices, specifications and conditions are satisfactory and are hereby acceptd. and Buildings is authorised to do the work as specified. Payment will be made as outlineid Accepted San Diego Barns above. Signature Signature Date NOTICE TO OWNER: (Sec 7018.5 Contractors helps to improve your property and is against such claims by filing before commencing the county recorder of the county where amount not less than 50% of the contract claims of all persons furnishing labor, services, License Law) Under the Mechanics' Lien Law, any contractor, subcontractor laborer, material hot paid for labor, services or material has a right to enforce claim against your property. Under thejlaw,you such work or improvement, an original contract for the work. of Improvement or a mudil the property.is situated and requiring that a contractor's payment bond he recorded in such o price and shall, in addition to any conditions for the pertormance of the contract, be conditioner equipment or materials for the work described in said contract. man or other person who may protect yourself cation thereof, in the office of fice. Said bond shall be in the for the payment in full of the /v RESOLUTION NO. 2016 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE APPROPRIATION OF DEVELOPMENT IMPACT FEES IN THE AMOUNT OF $11,500 TO FUND A CONTRACT WITH CASTLE STEEL BUILDINGS FOR THE ENCLOSURE OF THE RESERVE FIRE ENGINE PROTECTIVE SHELTER LOCATED AT FIRE STATION NO. 34 WHEREAS, over the last several years, the National City Fire Department ("NCFD") has acquired several apparatus with the use of a combination of grant funds, Lower Sweetwater Fire Protection District service fees, development impact fees, and general fund contributions; and WHEREAS, due to limited space inside Fire Station No. 34, reserve apparatus have been placed outside on the training ground under the open Reserve Fire Engine Protective Shelter (the "Shelter") that was approved by the City Council through the adoption of Resolution No. 2012-94 on May 1, 2012; and WHEREAS, enclosing the Shelter to ensure the longevity of the reserve apparatus was included in the original project scope, but could not be funded due to insufficient Development Impact Fees being available when the purchase of the Shelter was approved by the City Council on May 1, 2012; and WHEREAS, NCFD desires to use a portion of their approximately $90,000 share of the development impact fees to enclose the Shelter with panels on the sidewalls and vinyl fabric curtains on each end to complete the original project; and WHEREAS, after reviewing the three informal bids received for the work, only Castle Steel Buildings' bid included enclosing the protective shelter with panels on the sidewalls and vinyl fabric curtains on each end, for the not to exceed amount of $11,500. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes an appropriation of Development Impact Fees in the amount of $11,500 to fund a contract with Castle Steel Buildings for the enclosure of the Reserve Fire Engine Protective Shelter at Fire Station No. 34 with panels on the sidewalls and vinyl fabric curtains on each end to complete the original project and ensure the longevity of the reserve apparatus. PASSED and ADOPTED this 3rd day of May, 2016. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Dalla, City Clerk Claudia Gacitua Silva City Attorney