HomeMy WebLinkAbout2017 CON City of San Diego Office of Homeland Security - UASI Grant Program FY 16NOTE TO FILE
01-23-18
IN THE MATTER OF: Agreement between the City of San Diego Office of
Homeland Security (OHS) and the City of National City for the distribution
of Fiscal Year 2016 UASI Grant Funds and authorizing the establishment of
an appropriation and corresponding revenue budget in the grant amount of
$219,010. Please note the following:
A FULLY EXECUTED ORIGINAL AGREEMENT
WAS NEVER FILED WITH THE OFFICE OF THE CITY CLERK.
A COPY OF THE FULLY EXECUTED AGREEMENT
WAS PROVIDED.
ORIGINATING DEPARTMENT:
NTF
CDC _ Housing & Grants
City Attorney Human Resources
City Manager MIS
Community Svcs. Planning
Engineering _ Police
Finance Public Works
X Fire
Cheryl Newell
From: Walter Amedee
Sent: Tuesday, January 09, 2018 11:14 AM
To: Cheryl Newell
Subject: FW: UASI Agreement
Attachments: FY16 UASI Grant Assurances & MOU - National City.pdf
Cheryl,
Attached is what they emailed me.
Walter Amedee
Management Analyst III
National City Fire Department
343 E. 16th Street
National City, CA 91950
Phone: (619) 336-4556
Fax: (619) 336-4328
Cell: (619) 207-7342
www.nationalcitvca.gov
From: Coleman, Renee [mailto:RColeman@sandiego.gov]
Sent: Tuesday, January 09, 2018 10:27 AM
To: Walter Amedee <WAmedee@nationalcityca.gov>
Subject: RE: UASI Agreement
From: Walter Amedee [mailto:WAmedee@nationalcityca.Rov]
Sent: Tuesday, January 09, 2018 10:25 AM
To: Coleman, Renee <RColeman@sandiego.gov>
Subject: RE: UASI Agreement
I think we haven't received a signed copy back.
Walter Amedee
Management Analyst III
National City Fire Department
343 E. 16th Street
National City, CA 91950
Phone: (619) 336-4556
Fax: (619) 336-4328
Cell: (619) 207-7342
www.nationalcityca.gov
From: Coleman, Renee [mailto:RColeman@sandiego.gov]
Sent: Tuesday, January 09, 2018 8:55 AM
To: Walter Amedee <WAmedee@nationalcityca.gov>
Subject: RE: UASI Agreement
I don't understand. What's the status of what? The 2016 UASI grant award?
From: Walter Amedee [mailto:WAmedee@nationalcityca.gov]
Sent: Tuesday, January 09, 2018 8:00 AM
To: Coleman, Renee <RColeman@sandiego.gov>
Subject: FW: UASI Agreement
Renee,
See e-mail below...what is the status?
Walter Amedee
Management Analyst III
National City Fire Department
343 E. 16th Street
National City, CA 91950
Phone: (619) 336-4556
Fax: (619) 336-4328
Cell: (619) 207-7342
www.nationalcityca.gov
From: Cheryl Newell
Sent: Tuesday, January 09, 2018 7:41 AM
To: Walter Amedee <WAmedee@nationalcityca.gov>
Subject: UASI Agreement
Good Morning Walter,
Could you please provide me with an update on this Agreement?:
MEETING
DATE
AGENDA
ITEM #
ORIGINATING
DEPARTMENT
VENDOR / DESCRIPTION
CONTRACT
FILE #
RESOLUTION #
ITEM/S NEEDED
02-07-17
5
Fire
City of San Diego - Urban Area Security Initiative
Grant Program, FY 16
C2005-65
2017-12
Fully executed origin
Agreement
Thank you!
eikutt Noma
Office of the City Clerk
City of National City
1243 National City Blvd.
National City CA, 91950
Phone: (619) 336-4227
2
The City of
SAN
DIEGQ)
Jurisdiction: City of National City
Office of Homeland Security
Signature Authorization Form
FY 2016 Homeland Security Grant Program
Date Signed: 1 /17/2017
The below named personnel are authorized to request for reimbursement for the following Homeland Security Grant Programs: Urban
Area Security Initiative (UASI).
NAME
(TYPED/PRINTED)
SIGNATURE
TELEPHONE
NUMBER
E-MAIL ADDRESS
Frank Parra
619-336-4551
FPARRA cz,:NATIONALCITYCA.GOV
Walter Amedee
;�a"eicrph---
619-336-4556
WAMEDEE@NATIONALCITYCA.GOV
This form supersedes all others for above indicated jurisdiction. Requests for reimbursement signed by staff not identified in this
t be processed.
Authorized Agent Priii1 Name and Signature
Mail form to City of San Diego, Office of Homeland Security. 1010 2nd Avenue. Suite 1500. San Diego, CA 92101
4ruture .Authorization for ReimMusement. doc.
(619)336-4551
Phone No.
1,12/2017
AGREEMENT BETWEEN THE CITY OF
SAN DIEGO OFFICE OF HOMELAND SECURITY AND THE
CITY OF NATIONAL CITY
FOR THE DISTRIBUTION OF FY 2016 UASI GRANT FUNDS
THIS AGREEMENT is made this day of_ 11 ��� , 20Pin the City and County of San
Diego, State of California, by and between the CITY OF NATIONAL CITY ("SUBRECIPIENT")
and the CITY OF SAN DIEGO, a municipal corporation ("San Diego" or "City"), in its capacity as fiscal
agent for the Approval Authority, as defined below, acting by and through the San Diego Office of
Homeland Security ("OHS").
RECITALS
WHEREAS, The United States Department of Homeland Security ("DHS") designated San Diego as an
eligible high risk urban area through an analysis of relative risk of terrorism, the San Diego Urban Area
("SDUA") was established for the purpose of application for and allocation and distribution of federal
Urban Areas Security Initiative ("UASI") program grant funds; and
WHEREAS, The Urban Area Working Group ("UAWG"), a collaborative subcommittee established by
the San Diego County Unified Disaster Council, was established as the Approval Authority for the
SDUA, to provide overall governance of the homeland security grant program across the SDUA, to
coordinate development and implementation of all UASI program initiatives, and to ensure compliance
with all UASI program requirements; and
WHEREAS, The City of San Diego Office of Homeland Security ("SD OHS"), as the "core city" for the
SDUA, will serve as the chair and the UASI Grant Administrator, and SD OHS Executive Director is
responsible for implementing and managing the policy and program decisions of the Approval Authority,
directing the work of the UASI Management Team personnel, and performing other duties as determined
and directed by the Approval Authority, and
WHEREAS, San Diego has been designated as the grantee for UASI funds granted by the DHS through
the California Office of Emergency Services ("Cal OES") to the SDUA, with responsibility to establish
procedures and execute subgrant agreements for the distribution of UASI program grant funds to
jurisdictions selected by the Approval Authority to receive grant funding; and
WHEREAS, San Diego has been designated to serve as the fiscal agent for the Approval Authority, and
to establish procedures and provide all financial services for distribution of UASI program grant funds
within the SDUA; and
WHEREAS, Pursuant to grant allocation decisions by the Approval Authority, the UASI Management
Team has asked San Diego to distribute a portion of the regional UASI grant funds to SUBRECIPIENT
on the terms and conditions set forth herein;
NOW, THEREFORE, in consideration of the premises and the mutual covenants contained in this
Agreement and for other good and valuable consideration, the receipt and adequacy of which is hereby
acknowledged, the parties hereto agree as follows:
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November 1, 2016
ARTICLE 1
DEFINITIONS
1.1 Specific Terms. Unless the context requires otherwise, the following capitalized terms (whether
singular or plural) shall have the meanings set forth below:
(a) "ADA" shall mean the Americans with Disabilities Act (including all rules and
regulations there under) and all other applicable federal, state and local disability rights legislation, as the
same may be amended, modified or supplemented from time to time.
(b) "Authorized Expenditures" shall mean expenditures for those purposes identified and
budgeted in the SUBRECIPIENT Award Letter (Appendix A) and/or approved modification.
(c) "Event of Default" shall have the meaning set forth in Section 7.1.
(d) "Fiscal Quarter" shall mean each period of three calendar months commencing on July
1, October 1, January 1, and April 1, respectively.
(e� "Grant Funds" shall mean any and all funds allocated or disbursed to SUBRECIPIENT
y t' ‘_. Y 11 er this Agreement This Agreementspecifically
��-Q7��=� gi' shall s ecificall cover funds allocated
or disbursed from Cal OES Grant No. 2016-0102, Cal OES ID No. 073-66000, CFDA No. 97.067, per
Cal OES award notice dated September 16, 2016.
(f) "Grant Plan" shall mean the plans, performances, events, exhibitions, acquisitions or
other activities or matter, and the budget and requirements, described in the approved Financial
Management Forms Workbook (FMFW). If SUBRECIPIENT requests any modification to the Grant
Plan, SUBRECIPIENT shall submit a written request to the SD OHS Executive Director with the
following information: Scope of change requested, reason for change, proposed plan for change,
summary of approved and requested modifications to the Grant Plan, and any necessary approvals in
support of change (e.g., EHP).
(g) "Indemnified Parties" shall mean: (i) San Diego, including all commissions,
departments including OHS, agencies, and other subdivisions of San Diego; (ii) San Diego's elected
officials, directors, officers, employees, agents, successors, and assigns; and (iii) all persons or entities
acting on behalf of the foregoing.
(h) "Losses" shall mean any and all liabilities, obligations, losses, damages, penalties,
claims,actions, suits, judgments, fees, expenses and costs of whatsoever kind and nature (including legal
fees and expenses and costs of investigation, of prosecuting or defending any Loss described above)
whether or not such Loss be founded or unfounded, of whatsoever kind and nature.
(i) "Reimbursement Request" shall have the meaning set forth in Section 3.10(a).
(j) "UASI Management Team" shall mean The City of San Diego Office of Homeland
Security Executive Director, Program Manager, Supervising Homeland Security Coordinator, as well as
project, grant, and administrative staff. The Executive Director appoints members to the Management
Team to implement the policies of the UAWG.
(k) "Pass -through entity" shall mean a non -Federal entity that provides a sub award to a
subrecipient to carry out part of a Federal Program,
FY 16 UASI — SUBRECIPIENT
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November 1, 2016
1.2 Additional Terms. The terms "as directed,". "asrequired" or "as permitted" and similar terms
shall refer to the direction, requirement, or permission of City. The terms "sufficient," "necessary" or
"proper" and similar terms shall mean sufficient, necessary or proper in the sole judgment of City. The
terms "approval," "acceptable" or "satisfactory" or similar terms shall mean approved by, or acceptable or
satisfactory to, City. The terms "include," "included" or "including" and similar terms shall be deemed to
be followed by the words "without limitation." The use of the term "subcontractor," "successor" or
"assign" herein refers only to a subcontractor, successor or assign expressly permitted under Article 8.
1.3 References to this Agreement. References to this Agreement include: (a) any and all
appendices, exhibits, schedules, and attachments hereto; (b) any and all statutes, ordinances, regulations
or other documents expressly incorporated by reference herein; and (c) any and all amendments,
modifications or supplements hereto made in accordance with Section 10.2. References to articles,
sections, subsections or appendices refer to articles, sections or subsections of or appendices to this
Agreement, unless otherwise expressly stated. Terms such as "hereunder," "herein" or "hereto" refer to
this Agreement as a whole.
1.4 Reference to laws. Any reference in this Agreement to a federal or state statute, regulation,
executive order, requirement, policy, guide, guideline, information bulletin, or instruction shall mean that
statute, regulation, executive order, requirement, policy, guide, guideline, information bulletin, or
instruction as is currently in effect and as may be amended, modified or supplemented from time to time.
ARTICLE 2
ALLOCATION AND CERTIFICATION OF GRANT FUNDS;
LIMITATIONS ON SAN DIEGO'S OBLIGATIONS
2.1 Risk of Non -Allocation of Grant Funds. This Agreement is subject to all federal and state grant
requirements and guidelines, including DHS and Cal OES requirements, guidelines, information bulletins,
and instructions, the decision -making of the Cal OES and the Approval Authority, the terms and
conditions of the grant award; the approved application, and to the extent applicable the budget and fiscal
provisions of the San Diego City Charter. The Approval Authority shall have no obligation to allocate or
direct disbursement of funds for this Agreement in lieu of allocations for new or other agreements.
SUBRECIPIENT acknowledges and agrees that grant decisions are subject to the discretion of the Cal
OES and Approval Authority. Further, SUBRECIPIENT acknowledges and agrees that the City shall
have no obligation to disburse grant funds to SUBRECIPIENT until City and SUBRECIPIENT have fully
and finally executed this Agreement. SUBRECIPIENT acknowledges and agrees that if it takes any
action, informal or formal, to appropriate, encumber or expend Grant Funds before final allocation
decisions by Cal OES and the Approval Authority, and before this Agreement is fully and finally
executed, it assumes all risk of possible non -allocation or non -reimbursement of funds, and such
acknowledgement and agreement is part of the consideration of this Agreement.
2.2 Certification of Controller; Guaranteed Maximum Costs. No funds shall be available under
this Agreement without prior written authorization certified by the San Diego Chief Financial Officer as
set forth in Section 39 of the City of San Diego City Charter:
"No contract, agreement, or other obligation for the expenditure of public funds shall be entered
into by any officer of the City and no such contract shall be valid unless the Chief Financial
Officer shall certify in writing that there has been made an appropriation to cover the expenditure
and that there remains a sufficient balance to meet the demand thereof."
ARTICLE 3
PERFORMANCE OF THE AGREEMENT
FY 16 UAS1— SUBRECIPIENT
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3
November 1, 2016
3.1 Duration. of Term. The term of this Agreement shall commence on NOVEMBER 1, 2016
and shall end at 11:59 p.m. San Diego time on JANUARY 31, 2019.
3.2 Maximum Amount of Funds. In no event shall the amount of Grant Funds disbursed hereunder
exceed the amount awarded under the SUBRECIPIENT Award letter (Appendix A), Training and
Exercise Participation Award Letter and/or approved modification. The City will not automatically
transfer Grant Funds to SUBRECIPIENT upon execution of this Agreement. SUBRECIPIENT must
submit a Reimbursement Request under Section 3.10 of this Agreement, approved by the UASI
Management Team and City, before the City will disburse Grant Funds to SUBRECIPIENT.
3.3 Use of Funds.
(a) General Requirements. SUBRECIPIENT shall use the Grant Funds received under this
Agreement for the purposes and in the amounts set forth in the Grant Plan. SUBRECIPIENT shall not
use or expend Grant Funds for any other purpose, including but not limited to, for matching funds for
other federal grants/cooperative agreements, lobbying or intervention in federal regulatory or adjudicatory
proceedings, or to sue the federal government or any other government entity. SUBRECIPIENT shall not
permit any federal employee to receive Grant Funds.
(b) Modification of Grant Plan. Under Sections 1.1(f) and 10.2 of this Agreement,
SUBRECIPIENT may submit a written request to modify the Grant Plan. SUBRECIPIENT shall not
appropriate, encumber or expend any additional or reallocated Grant Funds pursuant to such a request for
modification until the SD OHS Executive Director or designee has provided written approval for the
request. In addition, if the modification request requires approval from the Approval Authority and/or
Cal OES, as determined by the SD OHS Executive Director, SUBRECIPIENT shall not appropriate,
encumber or expend any additional or reallocated Grant Funds pursuant to the modification request
without approval from the Approval Authority and/or Cal OES.
(c) No Supplanting. SUBRECIPIENT shall use Grant Funds to supplement existing funds,
and not replace (supplant) funds that have been appropriated for the same purpose.
(d) Obligations. SUBRECIPIENT must expend Grant Funds in a timely manner consistent
with the grant milestones, guidance and assurances; and make satisfactory progress toward the goals,
objectives, milestones and deliverables in this Agreement.
(e) Subawards. SUBRECIPENT is not an authorized pass -through entity and is not
authorized to make any subawards of Grant Funds.
3.4 Grant Assurances; Other Requirements; Cooperation with Monitoring.
(a) SUBRECIPIENT shall comply with all Grant Assurances included in Appendix B,
attached hereto and incorporated by reference as though fully set forth herein. SUBRECIPIENT shall
require all contractors and other entities receiving Grant Funds from SUBRECIPIENT to execute a copy
of the Grant Assurances, and shall ensure that they comply with those Grant Assurances.
(b) In addition to complying with all Grant Assurances, SUBRECIPIENT shall comply with
all applicable statutes, regulations, executive orders, requirements, policies, guides, guidelines,
information bulletins, Cal OES grant management memos, and instructions; the terms and conditions of
the grant award; the approved application, and any conditions imposed by Cal OES or the Approval
Authority. SUBRECIPIENT shall require and ensure that all contractors and other entities receiving
Grant Funds from SUBRECIPIENT comply with all applicable statutes, regulations, executive orders,
requirements, policies, guides, guidelines, information bulletins, Cal OES grant management memos, and
FY 16 UASI — SUBRECIPIENT
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instructions; the terms and conditions of the grant award; the approved application, and any conditions
imposed by Cal OES or the Approval Authority.
(c) SUBRECIPIENT shall promptly comply with all standards, specifications and formats of
San Diego and the UASI Management Team, as they may from time to time exist, related to evaluation,
planning and monitoring of the Grant Plan and compliance with this Agreement. SUBRECIPIENT shall
cooperate in good faith with San Diego and the UASI Management Team in any evaluation, inspection,
planning or monitoring activities conducted or authorized by DHS, Cal OES, San Diego or the UASI
Management Team. For ensuring compliance with non -supplanting requirements, upon request by City
or the UASI Management Team, SUBRECIPIENT shall supply documentation certifying that a reduction
of non-federal resources occurred for reasons other than the receipt or expected receipt of Grant Funds.
3.5 Administrative, Programmatic and Financial Management Requirements. SUBRECIPIENT
shall establish and maintain administrative, programmatic and financial management systems and records
in accordance with federal and State of California requirements. This provision requires, at a minimum,
that SUBRECIPIENT comply with the following non-exclusive list of regulations commonly applicable
to DHS grants, as applicable to this Agreement and the Grant Plan:
(a) Administrative Requirements:
1. 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards (formerly 44 CFR Part 13, OMB Circulars A-21,
A-87, A-89, A-102, A-I10, A-122, and A-133).
(b) Cost Principles:
1. 2 CFR Part 200, Subpart E - Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards (formerly 44 CFR Part 13, OMB
Circulars A-21, A-87, A-89, A-102, A-110, A-122, and A-133);
2. Federal Acquisition Regulations (FAR), Part 31.2 Contract Principles and
Procedures, Contracts with Commercial Organizations.
(c) Audit Requirements:
1. 2 CFR Part 200 Subpart F - Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards (formerly 44 CFR Part 13, OMB
Circulars A-21, A-87, A-89, A-102, A-110, A-122, and A-133).
3.6 Technology Requirements.
(a) National Information Exchange Model ("NIEM"). SUBRECIPIENT shall use the latest
NIEM specifications and guidelines regarding the use of Extensible Markup Language ("XML") for all
awards of Grant Funds.
(b) Geospatial Guidance. SUBRECIPIENT is encouraged to use Geospatial technologies,
which can capture, store, analyze, transmit and/or display location -based information (i.e., information
linked to a latitude and longitude), and to align any geospacial activities with the guidance available on
the Federal Emergency Management Agency.("FEMA") website.
(c) Criminal Intelligence Systems Operating Policies. Any information technology system
funded or supported by Grant Funds shall comply with 28 CFR Part 23, Criminal Intelligence Systems
Operating Policies, if applicable.
(d) SUBRECIPIENT is encouraged to use the DHS guidance in Best Practices for
Government Use of CCTV: Implementing the Fair Information Practice Principles, if Grant Funds are
FY 16 UASI -- SUBRECIPIENT
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used to purchase or install closed circuit television (CCTV) systems or to support operational CCTV
systems.
3.7 procurement Requirements.
(a) General Requirements. SUBRECIPIENT shall follow its own procurement requirements
as long as those requirements comply with all applicable federal and State of California statutes,
regulations, requirements, policies, guides, guidelines and instructions, including the most recent
restrictions in Executive Order 13688 on purchases of specified controlled equipment (see NOFO at
pg. 59).
(b) Contract Provisions. All contracts made by the SUBRECIPIENT using Grant Funds
must contain the applicable contract clauses described in Appendix II to the Uniform Rules (Contract
Provisions for non -Federal Entity Contract Under Federal Awards). 2C.F.R. § 200.326.
(b) Specific Purchases. If SUBRECIPIENT is using Grant Funds to purchase interoperable
communication equipment, SUBRECIPIENT shall consult DHS's SAFECOM's coordinated grant
guidance, which outlines standards and equipment information to enhance interoperable communication.
If SUBRECIPIENT is using Grant Funds to acquire critical emergency supplies, prior to expending any
Grant Funds, SUBRECIPIENT shall submit to the UASI Management Team for approval by Cal OES a
viable inventory management plan, an effective distribution strategy, sustainment costs for such an effort,
and logistics expertise to avoid situations where funds are wasted because supplies are rendered
ineffective due to lack of planning.
(c) Bond requirement. SUBRECIPIENT shall obtain a performance bond for any equipment
items over $250,000 or any vehicle, aircraft or watercraft financed with Grant Funds.
3.8 Contractor Requirements.
(a) SUBRECIPIENT shall ensure and independently verify that any contractor or other
entity receiving Grant Funds from SUBRECIPIENT is not debarred, suspended, or otherwise excluded
from or ineligible for participation in federal assistance programs, under Executive Orders 12549 and
12689, as implemented at 2 CFR Part 3000. SUBRECIPIENT shall obtain documentation of eligibility
before disbursing Grant Funds to any contractor or other entity. SUBRECIPIENT shall maintain
documentary proof of this verification in its files. SUBRECIPIENT shall establish procedures for the
effective use of the "Excluded Parties List System," to assure that it does not provide Grant Funds to
excluded parties. SUBRECIPIENT shall also establish procedures to provide for effective use and/or
dissemination of the list to assure that its contractors, at any tier do not make awards in violation of the
non -procurement debarment and suspension common rule.
(b) SUBRECIPIENT shall ensure that any contractor or other entity receiving Grant Funds
from SUBRECIPIENT complies with the requirements of 44 CFR Part 18, New Restrictions on Lobbying;
and
(c) SUBRECIPIENT shall ensure that any contractor or other entity receiving Grant Funds
from SUBRECIPIENT complies with the requirements of 2 CFR Part 3001, Requirements for Drug -Free
Workplace (Financial Assistance).
3.9 Monitoring Grant Performance.
(a) City and the UASI Management Team are both authorized to perform periodic
monitoring reviews of SUBRECIPIENT's performance under this Agreement, to ensure that the Grant
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Plan goals, objectives, performance requirements, timelines, milestone completion, budgets and other
criteria are being met. Programmatic monitoring may include the Regional Federal Preparedness
Coordinators, or other federal or state personnel, when appropriate. Monitoring may involve a
combination of desk -based reviews and on -site monitoring visits, inspection of records, and verifications
of grant activities. These reviews will involve a review and analysis of the financial, programmatic,
performance and administrative issues relative to each program and will identify areas where technical
assistance and other support may be needed. The reviews may include, but are not limited to:
1. Evaluating eligibility of expenditures;
2. Comparing actual grant activities to those approved by the Approval Authority and
specified in the Grant Plan;
3. Ensuring that any advances have been deposited in an interest bearing account and
disbursed in accordance with applicable guidelines; and
4. Confirming compliance with: Grant Assurances; information provided on
performance reports and payment requests; and needs and threat assessments and
strategies.
(b) SUBRECIPIENT is responsible for monitoring and auditing the grant activities of any
contractor or other entity receiving Grant Funds through or from SUBRECIPIENT. This requirement
includes but is not limited to mandatory on -site verification visits.
(c) If after any monitoring review, the DHS or Cal OES makes findings that require a
Corrective Action Plan by SUBRECIPIENT, the City shall place a bold on all Reimbursement Requests
from SUBRECIPIENT until the findings are resolved.
3.10 Disbursement Procedures. San Diego shall disburse Grant Funds to SUBRECIPIENT as
follows:
(a) SUBRECIPIENT shall submit to the UASI Management Team, in the manner specified
for notices pursuant to Article 9, a document ("Reimbursement Request") substantially in the form
attached as Appendix C, attached hereto and incorporated by reference as though fully set forth herein.
The UASI Management Team shall serve as the primary contact for SUBRECIPIENT regarding any
Reimbursement Request.
(b) The UASI Management Team will review all Reimbursement Requests for compliance
with this Agreement and all applicable guidelines and requirements. The UASI Management Team will
return to SUBRECIPIENT any Reimbursement Request that is submitted and not approved by the UASI
Management Team, with a brief statement of the reason for the rejection of the Reimbursement Request.
(d) If a rejection relates only to a portion of the expenditures itemized in any Reimbursement
Request, City shall have no obligation to disburse any Grant Funds for any other expenditures itemized in
such Reimbursement Request unless and until SUBRECIPIENT submits a Reimbursement Request that is
in all respects acceptable to the UASI Management Team.
(e) If SUBRECIPIENT is not in compliance with any provision of this Agreement, City may
withhold disbursement of Grant Funds until SUBRECIPIENT has taken corrective action and currently
complies with all terms and conditions of the Agreement.
3.11 Disallowance. SUBRECIPIENT agrees that if it claims or receives reimbursement from City for
an expenditure that is later disallowed by the State of California or the federal government,
SUBRECIPIENT shall promptly refund the disallowed amount to City upon City's written request. At its
option, City may offset all or any portion of the disallowed amount against any other payment due to
FY 16 UASI — SUBRECIPIENT
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November 1, 2016
SUBRECIPIENT hereunder or under any other Agreement with SUBRECIPIENT. Any such offset with
respect to a portion of the disallowed amount shall not release SUBRECIPIENT from SUBRECIPIENT's
obligation hereunder to refund the remainder of the disallowed amount.
3.12 Sustainabflity. Grant Funded programs that contain continuing personnel and operating
expenses, over and above planning and implementation costs, must be sustained once the Grant Funding
ends. If Equipment is purchased with grant funds the equipment must be sustained through the useful life
of equipment. By executing this Agreement, SUBRECIPIENT acknowledges its responsibility and agrees
to sustain continuing programs beyond the Grant Funding period. SUBRECIPIENT acknowledges and
agrees that this sustainability requirement is a material term of the Agreement.
3.13 EILP Requirements.
(a) Grant Funded projects must comply with the federal Environmental and Historic
Preservation ("EHP") program. SUBRECIPIENT shall not initiate any project with the potential to impact
environmental or historic properties or resources until Cal OES and FEMA have completed EHP reviews
and approved the project. Examples of projects that may impact EHP resources include: communications
towers, physical security enhancements, new construction, and modifications to buildings, structures and
objects that are 50 years old or greater. SUBRECIPIENT shall notify the UASI Management Team of
any project that may require an EHP review. SUBRECIPIENT agrees to provide detailed project
information to FEMA, Cal OES and/or the UASI Management Team, to cooperate fully in the review,
and to prepare any documents requested for the review. SUBRECIPIENT shall comply with all
conditions placed on the project as the result of the EHP review, and implement any treatment or
mitigation measures deemed necessary to address potential adverse impacts. With prior approval of the
UASI Management Team, SUBRECIPIENT may use Grant Funds toward the costs of preparing
documents and/or implementing treatment or mitigation measures. Any change to the approved project
scope of work will require re-evaluation for compliance with EHP requirements. If ground disturbing
activities occur during project implementation, SUBRECIPIENT shall notify the UASI Management
Team and ensure monitoring of ground disturbance. If any potential archeological resources are
discovered, SUBRECIPIENT shall immediately cease construction in that area and notify the UASI
Management Team, which will notify the appropriate State Historic Preservation Office. If
SUBRECIPIENT is using Grant Funds for a communication tower project, SUBRECIPIENT shall
complete its Federal Communication Commission ("FCC") EHP process before preparing its Cal
OES/FEMA EHP materials, and shall include the FCC EHP materials in the Cal OES/FEMA submission.
(b) Any construction or other project that SUBRECIPIENT initiates without the necessary
EHP review and approval will not be eligible for reimbursement. Failure of SUBRECIPIENT to meet
federal, State, and local EHP requirements, obtain applicable permits, or comply with any conditions that
may be placed on the project as the result of FEMA's and/or Cal OES's EHP review will result in the
denial of Reimbursement Requests.
3.14 National Energy Conservation Policy and Energy Policy Acts. SUBRECIPIENT shall
comply with the following requirements:
(a) Grant Funds may not be used in contravention of the Federal buildings performance and
reporting requirements of Executive Order 13123, part 3 of Title V of the National Energy Conservation
Policy Act (42 USC §8251 et seq.), or Subtitle A of Title I of the Energy Policy Act of 2005; and
(b) Grant Funds may not be used in contravention of Section 303 of the Energy Policy Act of
1992 (42 USC §13212).
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3.15 Royalty -Free License. SUBRECIPIENT understands and agrees that FEIvlA.reserves a Loyalty-
free, non-exclusive and irrevocable license to reproduce, publish or otherwise use, and authorize others to
use, for federal government purposes: (a) the copyright in any work developed using Grant Funds; and (b)
any rights of copyright that SUBRECIPIENT purchases or acquires using Grant Funds. SUBRECIPIENT
shall consult with the UASI Management Team and FEMA regarding the allocation of any patent rights
that arise from, or are purchased with, Grant Funds.
3.16 Publication Statements. SUBRECIPIENT shall ensure that all publications created or
developed under this Agreement prominently contain the following statement: "This document was
prepared under a grant from the Federal Emergency Management Agencies Grant Programs Directorate
(FEMA/GPD) within the US Department of Homeland Security. Points of view or opinions expressed in
this document are those of the authors and do not necessarily represent the official position or policies of
FEMA/GPD or the US Department of Homeland Security."
3.17 Performance Period. SUBRECIPIENT shall ensure that hard copies of all reimbursement
requests and supporting documentation will be submitted to the UASI Management Team postmarked no
later than January 13, 2017. Extension requests may be granted based on extenuating circumstances
beyond the control of the subrecipient and must be made via the Performance Period Extension Request
Form (Appendix D). Requests must contain specific and compelling justifications as to why an extension
is required and must be submitted 30 days prior to the current deadline.
ARTICLE 4
REPORTING REQUIREMENTS; AUDITS
4.1 Regular Reports. SUBRECIPIENT shall provide, in a prompt and timely manner, financial,
operational and other reports, as requested by the UASI Management Team, in form and substance
satisfactory to the UASI Management Team. Such reports, including any copies, shall be submitted on
recycled paper and printed on double -sided pages, to the maximum extent possible.
4.2 Notification of Defaults or Changes in Circumstances. SUBRECIPIENT shall notify the
UASI Management Team and City immediately of (a) any Event of Default or event that, with the
passage of time, would constitute an Event of Default; (b) any change of circumstances that would cause
any of the representations or warranties contained in Article 5 to be false or misleading at any time during
the term of this Agreement; and (c) any change of circumstances or events that would cause
SUBRECIPIENT to be out of compliance with the Grant Assurances in Appendix B.
4.3 Books and Records. SUBRECIPIENT shall establish and maintain accurate files and records of
all aspects of the Grant Plan and the matters funded in whole or in part with Grant Funds. Without
limiting the scope of the foregoing, SUBRECIPIENT shall establish and maintain accurate financial
books and accounting records relating to Authorized Expenditures and to Grant Funds received and
expended under this Agreement, together with all invoices, documents, payrolls, time records and other
data related to the matters covered by this Agreement, whether funded in whole or in part with Grant
Funds. SUBRECIPIENT shall maintain all of the files, records, books, invoices, documents, payrolls and
other data required to be maintained under this Section in a readily accessible location and condition for a
period of not less than three (3) years after expiration of this Agreement or until any final audit by Cal
OES has been fully completed, whichever is later.
4.4 Inspection and Audit. SUBRECIPIENT shall make available to the UASI Management Team,
and to UASI Management Team and City employees and authorized representatives, during regular
business hours, all of the files, records, books, invoices, documents, payrolls and other data required to be
established and maintained by SUBRECIPIENT under Section 4.3, and allow access and the right to
examine those items. SUBRECIPIENT shall permit the UASI Management Team and City, and UASI
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Management Team and City employees and authorized representatives, to inspect, audit, examineand
make excerpts and transcripts from any of the foregoing. The rights of the UASI Management Team and
City pursuant to this Section shall remain in effect so long as SUBRECIPIENT has the obligation to
maintain such files, records, books, invoices, documents, payrolls and other data under this Article 4. The
DHS, the Comptroller General of the United States or designee, and Cal OES shall have the same
inspection and audit rights as the City and UASI Management Team. SUBRECIPIENT shall cooperate
with any federal or state audit.
4.5 Audit Report. If the amount specified in Section 3.2 of this agreement is $750,000 or more,
SUBRECIPIENT shall submit an organization -wide financial and compliance audit report. The audit
must be performed in accordance with GAO's Government Auditing Standards, and 2 CFR Part 200
Subpart F - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards. SUBRECIPIENT shall submit its audit report to the UASI Management Team no later than six
months after the end of SUBRECIPIENT's fiscal year.
ARTICLE 5
REPRESENTATIONS AND WARRANTIES
SUBRECIPIENT represents and warrants each of the following as of the date of this Agreement and at all
times throughout the term of this Agreement:
5.1 No Misstatements. No document furnished or to be furnished by SUBRECIPIENT to the UASI
Management Team in connection with this Agreement, any Reimbursement Request or any other
document relating to any of the foregoing, contains or will contain any untrue statement of material fact
or omits or will omit a material fact necessary to make the statements contained therein not misleading,
under the circumstances under which any such statement shall have been made.
5.2 Eligibility to Receive Federal Funds. By executing this Agreement, SUBRECIPIENT certifies
that it is eligible to receive federal funds, and specifically certifies as follows:
(a) SUBRECIPIENT is not suspended, debarred or otherwise excluded from participation in
federal assistance programs, as required by Executive Order 12549 and 12689, "Debarment and
Suspension" and implemented at 2 CFR Part 3000.
(b) SUBRECIPIENT complies with 31 U.S.C. § 1352, Limitation on use of appropriated
funds to influence federal contracting and financial transactions, as implemented at 44 CFR Part 18 and 6
CFR Part 9.
(c) SUBRECIPIENT complies with the Drug -Free Workplace Act of 1988, as amended, 41
U.S.C. §701 et seq., as implemented in 2 CFR Part 3001, and will continue to provide a drug -free
workplace as required under that Act and implementing regulations.
(d) SUBRECIPIENT is not delinquent in the repayment of any federal debt. See OMB
Circular A-129.
SUBRECIPIENT acknowledges that these certifications of eligibility to receive federal funds are material
terms of the Agreement.
5.3 NIMS Compliance. To be eligible to receive Grant Funds, SUBRECIPIENT must meet National
Incident Management System ("NIMS") compliance requirements. By executing this Agreement,
SUBRECIPIENT certifies that it is in full NIMS compliance. SUBRECIPIENT acknowledges that this
certification is a material term of the Agreement.
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ARTICLE 6
INDEMNIFICATION AND GENERAL LIABILITY
6.1 Indemnification. SUBRECIPIENT shall indemnify, protect, defend and hold harmless each of
the Indemnified Parties from and against any and all Losses arising from, in connection with or caused by
SUBRECIPIENT's performance of this Agreement, including, but not limited to, the following: (a) a
material breach of this Agreement by SUBRECIPIENT; (b) a material breach of any representation or
warranty of SUBRECIPIENT contained in this Agreement; (c) any personal injury or death caused,
directly or indirectly, by any act or omission of SUBRECIPIENT or its employees or agents; (d) any loss
of or damage to property caused, directly or indirectly, by any act or omission of SUBRECIPIENT or its
employees or agents; (e) the use, misuse or failure of any equipment or facility used by SUBRECIPIENT,
or by any of its employees or agents, regardless of whether such equipment or facility is furnished, rented
or loaned to SUBRECIPIENT by an Indemnified Party; (f) any tax, fee, assessment or other charge for
which SUBRECIPIENT is responsible under Section 10.4; or (g) any infringement of patent rights,
copyright, trade secret or any other proprietary right or trademark of any person or entity in consequence
of the use by any Indemnified Party of any goods or services furnished by SUBRECIPIENT or its
employees or agents to such Indemnified Party in connection with this Agreement. The foregoing
indemnity shall include, without limitation, reasonable fees of attorneys, consultants and experts and
related costs and San Diego's costs of investigating any claims against San Diego.
6.2 Duty to Defend; Notice of Loss. SUBRECIPIENT acknowledges and agrees that its obligation
to defend the Indemnified Parties under Section 6.1: (a) is an immediate obligation, independent of its
other obligations hereunder; (b) applies to any Loss which actually or potentially falls within the scope of
Section 6.1, regardless of whether the allegations asserted in connection with such Loss are or may be
groundless, false or fraudulent; and (c) arises at the time the Loss is tendered to SUBRECIPIENT by the
Indemnified Party and continues at all times thereafter. The Indemnified Party shall give
SUBRECIPIENT prompt notice of any Loss under Section 6.1 and SUBRECIPIENT shall have the right
to defend, settle and compromise any such Loss; provided, however, that the Indemnified Party shall have
the right to retain its own counsel at the expense of SUBRECIPIENT if representation of such
Indemnified Party by the counsel retained by SUBRECIPIENT would be inappropriate due to conflicts of
interest between such Indemnified Party and SUBRECIPIENT. An Indemnified Party's failure to notify
SUBRECIPIENT promptly of any Loss shall not relieve SUBRECIPIENT of any liability to such
Indemnified Party pursuant to Section 6.1, unless such failure materially impairs SUBRECIPIENT's
ability to defend such Loss. SUBRECIPIENT shall seek the Indemnified Party's prior written consent to
settle or compromise any Loss if SUBRECIPIENT contends that such Indemnified Party shares in
liability with respect thereto.
6.3 Incidental and Consequential Damages. Losses covered under this Article 6 shall include any
and all incidental and consequential damages resulting in whole or in part from SUBRECIPIENT's acts
or omissions. Nothing in this Agreement shall constitute a waiver or limitation of any rights that any
Indemnified Party may have under applicable law with respect to such damages.
6.4 LIMITATION ON LIABILITY OF SAN DIEGO. CITY'S OBLIGATIONS UNDER THIS
AGREEMENT SHALL BE LIMITED TO THE AGGREGATE AMOUNT OF GRANT FUNDS
ACTUALLY DISBURSED HEREUNDER. NOTWITHSTANDING ANY OTHER PROVISION
CONTAINED IN THIS AGREEMENT OR ANY OTHER DOCUMENT OR COMMUNICATION
RELATING TO THIS AGREEMENT, IN NO EVENT SHALL CITY BE LIABLE, REGARDLESS OF
WHETHER ANY CLAIM IS BASED ON CONTRACT OR TORT, FOR ANY SPECIAL,
CONSEQUENTIAL, INDIRECT OR INCIDENTAL DAMAGES, INCLUDING LOST PROFITS,
ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, THE GRANT FUNDS, THE
GRANT PLAN OR ANY ACTIVITIES PERFORMED IN CONNECTION WITH THIS AGREEMENT.
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ARTICLE 7
EVENTS OF DEFAULT AND REMEDIES; TERMINATION FOR CONVENIENCE
7.1 Events of Default. The occurrence of any one or more of the following events shall constitute an
"Event of Default" under this Agreement;
(a) False Statement. Any statement, representation, certification or warranty contained in
this Agreement, in any Reimbursement Request, or in any other document submitted to the UASI
Management Team or to City under this Agreement is found by the UASI Management Team or by City
to be false or misleading.
(b) Failure to Perform Other Covenants. SUBRECIPIENT fails to perform or breaches
any provision or covenant of this Agreement to be performed or observed by SUBRECIPIENT as and
when performance or observance is due and such failure or breach continues for a period of ten (10) days
after the date on which such performance or observance is due.
(c) Failure to Comply with Applicable Laws. SUBRECIPIENT fails to perform or
breaches any of the terms or provisions of Article 12.
(d) Voluntary Insolvency. SUBRECIPIENT(i) is generally not paying its debts as they
become due, (ii) files, or consents by answer or otherwise to the filing against it of, a petition for relief or
reorganization or arrangement or any other petition in bankruptcy or for liquidation or to take advantage
of any bankruptcy, insolvency or other debtors' relief law of any jurisdiction, (iii) makes an assignment
for the benefit of its creditors, (iv) consents to the appointment of a custodian, receiver, trustee or other
officer with similar powers of SUBRECIPIENT or of any substantial part of SUBRECIPIENT's property
or (v) takes action for the purpose of any of the foregoing.
(e) Involuntary Insolvency. Without consent by SUBRECIPIENT, a court or government
authority enters an order, and such order is not vacated within ten (10) days, (i) appointing a custodian,
receiver, trustee or other officer with similar powers with respect to SUBRECIPIENT or with respect to
any substantial part of SUBRECIPIENT's property, (ii) constituting an order for relief or approving a
petition for relief or reorganization or arrangement or any other petition in bankruptcy or for liquidation
or to take advantage of any bankruptcy, insolvency or other debtors' relief law of any jurisdiction or
(iii) ordering the dissolution, winding -up or liquidation of SUBRECIPIENT.
7.2 Remedies upon Event of Default. Upon and during the continuance of an Event of Default, City
may do any of the following, individually or in combination with any other remedy:
(a) Termination. City may terminate this Agreement by giving a written termination notice
to SUBRECIPIENT and, on the date specified in such notice, this Agreement shall terminate and all
rights of SUBRECIPIENT hereunder shall be extinguished. In the event of such termination, City will
pay SUBRECIPIENT for Authorized Expenditures in any Reimbursement Request that was submitted
and approved by the UASI Management Team and by City prior to the date of termination specified in
such notice.
(b) Withholding of Grant Funds. City may withhold all or any portion of Grant Funds not
yet disbursed hereunder, regardless of whether SUBRECIPIENT has previously submitted a
Reimbursement Request or whether the UASI Management Team and/or City has approved the
disbursement of the Grant Funds requested in any Reimbursement Request. Any Grant Funds withheld
pursuant to this Section and subsequently disbursed to SUBRECIPIENT after cure of applicable Events
of Default shall be disbursed without interest.
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(c) Return of Grant Funds. City may demand the immediate return of any previously
disbursed Grant Funds that have been claimed or expended by SUBRECIPIENT in breach of the terms of
this Agreement, together with interest thereon from the date of disbursement at the maximum rate
permitted under applicable law.
7.3 Termination for Convenience.
(a) City shall have the option, in its sole discretion, to terminate this Agreement, at any time
during the term hereof, for convenience and without cause. City shall exercise this option by giving
SUBRECIPIENT written notice of termination. The notice shall specify the date on which termination
shall become effective.
(b) Upon receipt of the notice, SUBRECIPIENT shall commence and perform, with
diligence, all actions necessary on the part of SUBRECIPIENT to effect the termination of this
Agreement on the date specified by City and to minimize the liability of SUBRECIPIENT and City to
third parties as a result of termination. All such actions shall be subject to the prior approval of the UASI
Management Team.
(c) Within 30 days after the specified termination date, SUBRECIPIENT shall submit to the
UASI Management Team an invoice for all Authorized Expenses incurred through the termination date.
For Authorized Expenses incurred after receipt of the notice of termination, City will only reimburse
SUBRECIPIENT if the Authorized Expenses received prior approval from the UASI Management Team
as specified in subparagraph (b).
(d) In no event shall City be liable for costs incurred by SUBRECIPIENT or any of its
contractors after the termination date specified by City.
(e) City's payment obligation under this Section shall survive termination of this Agreement.
7.4 Remedies Nonexclusive. Each of the remedies provided for in this Agreement may be exercised
individually or in combination with any other remedy available hereunder or under applicable laws, rules
and regulations. The remedies contained herein are in addition to all other remedies available to City at
law or in equity by statute or otherwise and the exercise of any such remedy shall not preclude or in any
way be deemed to waive any other remedy.
ARTICLE 8
ASSIGNMENTS
8.1 No Assignment by SUBRECIPIENT. SUBRECIPIENT shall not, either directly or indirectly,
assign, transfer, hypothecate, subcontract or delegate all or any portion of this Agreement or any rights,
duties or obligations of SUBRECIPIENT hereunder without the prior written consent of the UASI
Management Team. This Agreement shall not, nor shall any interest herein, be assignable as to the
interest of SUBRECIPIENT involuntarily or by operation of law without the prior written consent of
City. A change of ownership or control of SUBRECIPIENT or a sale or transfer of substantially all of the
assets of SUBRECIPIENT shall be deemed an assignment for purposes of this Agreement.
8.2 Agreement Made in Violation of this Article. Any agreement made in violation of Section 8.1
shall confer no rights on any person or entity and shall automatically be null and void.
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8.3 $UBRECIPIENT Retains Responsibility. SUBRECIPIENT shall in all events remain liable for
the performance by any contractor, or assignee of all of the covenants, terms and conditions in this
Agreement.
ARTICLE 9
NOTICES AND OTHER COMMUNICATIONS
9.1 Requirements. Unless otherwise specifically provided herein, all notices, consents, directions,
approvals, instructions, requests and other communications hereunder shall be in writing, shall be
addressed to the person and address set forth below and shall be (a) deposited in the U.S. mail, first class,
certified with return receipt requested and with appropriate postage, (b) hand delivered or (c) sent via
facsimile (if a facsimile number is provided below):
If to City of San Diego Office of Homeland Security UASI Management Team:
San Diego Office of Homeland Security
1010 Second Ave, Suite 1500
San Diego, CA 92101
Attn: Katherine Jackson, Program Manager
Facsimile No.: (619) 533-6786
If to SUBRECIPIENT:
City of National City
343 E. 16th Street
National City, CA 91950
Attn: Walter Amedee
Facsimile Na.: (619)336-4328
9.2 Effective Date. All communications sent in accordance with Section 9.1 shall become effective
on the date of receipt. Such date of receipt shall be determined by: (a) if mailed, the return receipt,
completed by the U.S. postal service; (b) if sent via hand delivery, a receipt executed by a duly authorized
agent of the party to whom the notice was sent; or (c) if sent via facsimile, the date of telephonic
confirmation of receipt by a duly authorized agent of the party to whom the notice was sent or, if such
confirmation is not reasonably practicable, the date indicated in the facsimile machine transmission report
of the party giving such notice.
9.3 Change of Address. From time to time any party hereto may designate a new address or
recipient for notice for purposes of this Article 9 by written notice to the other party and the UAS1
Management Team.
ARTICLE 10
MISCELLANEOUS
10.1 No Waiver. No waiver by San Diego of any default or breach of this Agreement shall be implied
from any failure by the UASI Management Team or San Diego to take action on account of such default
if such default persists or is repeated. No express waiver by San Diego shall affect any default other than
the default specified in the waiver and shall be operative only for the time and to the extent therein stated.
Waivers by San Diego of any covenant, term or condition contained herein shall not be construed as a
waiver of any subsequent breach of the same covenant, term or condition. The consent or approval by the
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UASI Management Team of any action requiring further consent or approval shall not be -deemed to
waive or render unnecessary the consent or approval to or of any subsequent similar act.
10.2 Modification. This Agreement may not be modified, nor may compliance with any of its terms
be waived, except by written instrument executed and approved in the same manner as this Agreement;
provided, however, that the General Manager or designee may establish alternate procedures for
modification of the Grant Plan.
10.3' Governing Law; Venue. The formation, interpretation and performance of this Agreement shall
be governed by the laws of the State of California, without regard to its conflict of laws principles. Venue
for all litigation relative to the formation, interpretation and performance of this Agreement shall be in
San Diego.
10.4 SUBRECIPIENT to Pay All Taxes. SUBRECIPIENT shall pay to the appropriate
governmental authority, as and when due, any and all taxes, fees, assessments or other governmental
charges, including possessory interest taxes and California sales and use taxes, levied upon or in
connection with this Agreement, the Grant Plan, the Grant Funds or any of the activities contemplated by
this Agreement.
10.5 Headings. All article and section headings and captions contained in this Agreement are for
reference only and shall not be considered in construing this Agreement.
10.6 Entire Agreement. This Agreement sets forth the entire Agreement between the parties, and
supersedes all other oral or written provisions. The following Appendices are attached to and a part of
this Agreement:
• Appendix A, SUBRECIPIENT Award Letter
• Appendix B, Grant Assurances
• Appendix C, Form of Reimbursement Request
• Appendix D, Performance Period Extension Request
10.7 Certified Resolution of Signatory Authority. Upon request of San Diego, SUBRECIPIENT
shall deliver to San Diego a copy of the corporate resolution(s) authorizing the execution, delivery and
performance of this Agreement, certified as true, accurate and complete by the appropriate authorized
representative of SUBRECIPIENT.
10.8 Severability. Should the application of any provision of this Agreement to any particular facts or
circumstances be found by a court of competent jurisdiction to be invalid or unenforceable, then (a) the
validity of other provisions of this Agreement shall not be affected or impaired thereby, and (b) such
provision shall be enforced to the maximum extent possible so as to effect the intent of the parties and
shall be reformed without further action by the parties to the extent necessary to make such provision
valid and enforceable.
10.9 Successors; No Third -Party Beneficiaries. Subject to the terms of Article 8, the terms of this
Agreement shall be binding upon, and inure to the benefit of, the parties hereto and their successors and
assigns. Nothing in this Agreement, whether express or implied, shall be construed to give any person or
entity (other than the parties hereto and their respective successors and assigns and, in the case of
Article 6, the Indemnified Parties) any legal or equitable right, remedy or claim under or in respect of this
Agreement or any covenants, conditions or provisions contained herein.
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10.10 Survival of Terms. The obligations of SUBRECIPIENT and the terms of the following
provisions of this Agreement shall survive and continue following expiration or termination of this
Agreement: Sections 4.3 and 4.4, Article 6, this Article 10, and the Grant Assurances of Appendix B.
10.11 Further Assurances. From and after the date of this Agreement, SUBRECIPIENT agrees to do
such things, perform such acts, and make, execute, acknowledge and deliver such documents as may be
reasonably necessary or proper and usual to complete the transactions contemplated by this Agreement
and to carry out the purpose of this Agreement in accordance with this Agreement.
10.12 pisclosure of Subawards and Executive Compensation. Pursuant to the Federal Funding
Accountability and Transparency Act (FFATA) (P.L. 109-282) as amended by Section 6202(a) of the
Government Funding Transparency Act of 2008 (P.L. 110-252), full disclosure to the public of entities or
organizations receiving federal funds is now required. As defined by the Office of Management and
Budget (OMB), all new Federal awards of $25,000 or more as of October 1, 2010, are subject to FFATA
reporting requirements. The Transparency Act definition of "Federal awards" includes not only prime
awards for grantees, cooperators, and contractors, but also awards to sub -recipients. If applicable,
SUBRECIPIENT must provide the following information on SUBRECIPIENT letterhead within 30 days
of receipt of this Agreement.
1. The Total compensation and names of the top five executives if:
a) 80% or more of annual gross revenues are from Federal awards (contracts, sub -contracts
and Federal financial assistance), and $25,000,000 or more in annual gross revenues from
Federal awards; and,
b) Compensation information is not already available through reporting to the Securities and
Exchange Commission.
10.13 Cooperation with UASI Programs and Activities.
(a) Subject to reasonable terms and conditions, SUBRECIPIENT agrees to participate in
UASI-sponsored exercises, and to make available equipment acquired with Grant Funds for use as part of
such exercises.
(b) To the extent permitted by law, SUBRECIPIENT agrees to share with the Approval
Authority informational work products (such as plans, reports, data, etc.) created or acquired using Grant
Funds.
ARTICLE 11
INSURANCE
11.1 Types and Amounts of Coverage. Without limiting SUBRECIPIENT's liability pursuant to
Article 6 of this Agreement, SUBRECIPIENT shall maintain in force, during the full term of the
Agreement, insurance in the following amounts and coverages:
(a) Workers' Compensation, in statutory amounts, with Employers' Liability Limits
not less than $1,000,000 each accident, injury, or illness; and
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(b) Commercial General Liability. Insurance with limits not less than $1,000,000 each
occurrence Combined Single Limit for Bodily Injury and Property Damage, including Contractual Liability,
Personal Injury, Products and Completed Operations; and
(c) Commercial Automobile Liability Insurance with limits not less than $1,000,000
each occurrence Combined Single Limit for Bodily Injury and Property Damage, including Owned, Non -
Owned and Hired auto coverage, as applicable.
11.2 Additional Requirements for General and Automobile Coverage. Commercial General
Liability and Commercial Automobile Liability Insurance policies must be endorsed to provide:
(a) Name as Additional Insured the City and County of San Diego, its Officers,
Agents, and Employees.
(b) That such policies are primary insurance to any other insurance available to the
Additional Insureds, with respect to any claims arising out of this Agreement, and that insurance applies
separately to each insured against whom claim is made or suit is brought.
11.3 Additional Requirements Regarding Workers' Compensation. Regarding Workers'
Compensation, SUBRECIPIENT hereby agrees to waive subrogation which any insurer of
SUBRECIPIENT may acquire from SUBRECIPIENT by virtue of the payment of any loss.
SUBRECIPIENT agrees to obtain any endorsement that may be necessary to effect this waiver of
subrogation.. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of
the City for all work performed by the SUBRECIPIENT, its employees, agents and subcontractors.
11.4 Additional Requirements for All Policies. All policies shall provide thirty days' advance written
notice to the City of reduction or nonrenewal of coverages or cancellation of coverages for any reason.
Notices shall be sent to the City address in Article 9, Notices and Other Communications.
11.5 Required Post -Expiration Coverage. Should any of the required insurance be provided under a
claims -made form, SUBRECIPIENT shall maintain such coverage continuously throughout the term of this
Agreement and, without lapse, for a period of three years beyond the expiration of this Agreement, to the
effect that, should occurrences during the Agreement term give rise to claims made after expiration of the
Agreement, such claims shall be covered by such claims -made policies.
11.6 General Annual Aggregate Limit/Inclusion of Claims Investigation or Legal Defense Costs.
Should any of the required insurance be provided under a form of coverage that includes a general annual
aggregate limit or provides that claims investigation or legal defense costs be included in such general
annual aggregate limit, such general annual aggregate limit shall be double the occurrence or claims limits
specified above.
11.7 Lapse in Insurance. Should any required insurance lapse during the term of this Agreement,
requests for reimbursement originating after such lapse may not be processed, in the City's sole discretion,
until the City receives satisfactory evidence of reinstated coverage as required by this Agreement, effective
as of the lapse date. If insurance is not reinstated, the City may, at its sole option, terminate this Agreement
effective on the date of such lapse of insurance.
11.8 Evidence of Insurance. Before commencing any operations or expending any Grant Funds under
this Agreement, SUBRECIPIENT shall furnish to City certificates of insurance and additional insured
policy endorsements with insurers with ratings comparable to A-, VIII or higher, that are authorized to do
business in the State of California, and that are satisfactory to City, in form evidencing all coverages set
forth above. Failure to maintain insurance shall constitute a material breach of this Agreement.
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11.9 Effect of Approval. Approval of the insurance by City shall not relieve or decrease the liability of
SUBRECIPIENT hereunder.
11.10 Insurance for Subcontractors and Evidence of this Insurance. If a subcontractor will be used to
complete any portion of this Agreement, SUBRECIPIENT shall ensure that the subcontractor shall provide
all necessary insurance and shall name the City and County of San Diego, its officers, agents and employees
and the SUBRECIPIENT as additional insureds.
11.11 Authority to Self -Insure. Nothing in this Agreement shall preclude SUBRECIPIENT from self -
insuring all or part of the insurance requirement in this Article. However, SUBRECIPIENT shall provide
proof of self-insurance, in a form acceptable to San Diego, in the amounts of each line of self-insurance.
ARTICLE 12
COMPLIANCE
12.1 Nondiscrimination. In the performance of this Agreement, SUBRECIPIENT agrees not to
discriminate against any employee, San Diego employee working with SUBRECIPIENT, applicant for
employment with SUBRECIPIENT, or against any person seeking accommodations, advantages,
facilities, privileges, services, or membership in all business, social, or other establishments or
organizations, on the basis of the fact or perception of a person's race, color, creed, religion, national
origin, ancestry, age, height, weight, sex, sexual orientation, gender identity, domestic partner status,
marital status, disability or Acquired Immune Deficiency Syndrome or HIV status (AIDS/HIV status), or
association with members of such protected classes, or in retaliation for opposition to discrimination
against such classes.
12.2 Conflict of Interest. Through its execution of this Agreement, SUBRECIPIENT acknowledges
that it is familiar with the provisions of Section 87100 et seq. and Section 1090 et seq. of the Government
Code of the State of California, and certifies that it does not know of any facts which constitutes a
violation of said provisions and agrees that it will immediately notify City if it becomes aware of any
such fact during the term of this Agreement. SUBRECIPIENT agrees that it will promptly notify City in
writing of all violations of State or Federal criminal law involving fraud, bribery, or gratuities affecting or
involving the use of Grant Funds.
12.3 Compliance with ADA. SUBRECIPIENT acknowledges that, pursuant to the ADA, programs,
services and other activities provided by a public entity to the public, whether directly or through a
grantee or contractor, must be accessible to the disabled public. SUBRECIPIENT shall not discriminate
against any person protected under the ADA in connection with all or any portion of the Grant Plan and
shall comply at all times with the provisions of the ADA.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed as of the
date first specified herein.
CITY OF SAN DIEGO:
By:
JACKSON
PROGRAM MANAGER
OFFICE OF HOMELAND SECURITY
Approved as to Form:
Jan I. Goldsmith
City Attorney
By:
FY 16 UASI — SUBRECIPIENT
SUBRECIPIENT:
Bv:
MORRISON
M YOR
Federal Tax ID #: 9 5— 6 0 0 0 7 4 9
Approved as to Form:
George H. Eiser, III
Interim City Attorney
By:
Page 19 of 19
19
November 1, 2016
Appendix A — SUBRECIPIENT Award Letter
The City of
SAN DI EGO')
Office of Homeland Security
December 2, 2016
Ron Morrison
Mayor
City of National City
1243 National City Blvd
National City, CA 91950
SUBJECT: NOTIFICATION OF SUBRECIPIENT AWARD APPROVAL - UPDATED
FY 2016 Homeland Security Grant Program
Grant# 2016-00102 Cal OES ID# 073-66000
Sub -recipient Performance Period: September 1, 2016, to December 31, 2018
Sub -recipient:
The San Diego Office of Homeland Security (SD OHS) has approved your FY 16 Urban Area Security
Initiative (UASI) award, . This version supersedes all previous versions.
Activities:
All Projects
Project A - Risk Management and Planning
Project B - Info Analysis & Infrastructure Protection
Project C - CBRNI?
Project D - Interoperable Comntunications
Project 1. - Medical and Publie Health
Project F - Community Prep and Mass Care
Project G - Training Participation
Project G - Training Conduct
Amount
$2191010
$10,000
$200,000
$9,010
Completion Date
December 31, 2017
December 31, 2017
December 31, 2017
December 31, 2018
December 31, 2017
December 31, 2017
December 31, 2017
December 3.1, 2017
Once your completed MOU and Grant Assurances are signed and received in our office, you may
request reimbursement of eligible grant expenditures.
During the application process, the Regional Technology Partnership (RTP) vetted and the Urban Area
Working Group (UAWG) approved your project(s). Throughout the grant cycle, SD OHS will use
performance milestones set in the HSGP application as indicators of performance and this information
may be used in assessing future competitive grant applications. All activities funded with this award
must be completed within the sub -recipient performance period,
You are required to comply with all applicable federal, state, and local environmental and historic
preservation (EHP) requirements. Additionally, Aviation/Watercraft requests, projects requiring EHP
review, controlled equipment, and sole source procurement requests require additional approvals from
FY 16 UASI - SUBRECIPIENT
1010 Second Avenue, State 1500, MS 61 5H
San Diego, CA ZIP 92101
20
A-1
November 1, 2016
T (619) 533.6760
F {619) 533.5786
sandlege.gov
Appendix A — SUBRECIPIENT Award Letter
City of National City
December 2, 2016
Page 2
California Governor's Office of Emergency Services (Cal OES). Sub -recipients must obtain written
approval for these activities prior to incurring any costs, in order to be reimbursed for any related costs
under this grant. Sub -recipients are also required to obtain a performance bond prior to the purchase of
any equipment item over $250,000, including any aviation or watercraft financed with homeland
security dollars. Performance bonds must be submitted to your UA.SI Program Representative no later
than the time of reimbursement.
Following acceptance of this award, you must sign and return the SD OHS Memorandum of
Understanding (MOU) as well as the Cal OES grant assurances. Your agency must coordinate with
SD OHS to prepare and submit quarterly projections via email so that SD OHS can comply with
the semi-annual BSIR reporting for the duration of the grant period or until you complete all
activities and the grant is formally closed. You must also submit a copy of the Cal OES performance
reports to your UASI Program Representative monthly or as directed. Failure to submit required
reports could result in grant reduction, suspension, or termination.
This grant is subject to all provisions of 2 CFR Part 200. Any funds received in excess of current
needs, approved amounts, or those found owed as a result of a final review or audit, must be refunded
to SD OHS within 30 days upon receipt of an invoice from SD OHS.
Your dated signature is required on this letter. Please sign and return the original to your UASI
Program Representative at 1010 2" Ave Ste, 1500, San Diego, CA 92101 within 20 days
of receipt and keep a copy for your files.
For further assistance, please feel free to contact your SD OHS UASI Program Representative
at (6.19) 533-6760.
Sin erely,
Kath'" e Jackson
Program Manager
City of San Diego Office of Homeland Security
5h.p 1
n Morrison Date
Mayor, City of National City
FY 16 UASI — SUBRECIPIENT
A-2 November 1, 2016
21
Appendix B-- Grant Assurances
Name of Jurisdiction: City of Nat-i nnal Pit-y
Name of Authorized Agent: Ron Mnrri snn Address: 1 243 National City BL
City: Nati onLl city State: California Zip Code: 91 990
Telephone Number: (61 9) 336_4996
Fax Number: (61 9) 336-4328 E-Mail Address: wamedee nationalcityca. gov
As the duly authorized representative of the Applicant, I hereby certify that the Applicant
has the legal authority to apply for federal assistance and the institutional, managerial and
financial capability (including funds sufficient to pay any non-federal share of project cost) to
ensure proper planning, management and completion of the project described in this application,
within prescribed timelines.
I further acknowledge that the Applicant is responsible for reviewing and adhering to all
requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO);
(c) California Supplement to the NOFO; and
(d) Federal and State Grant Program Guidelines.
Federal Regulations
Government cost principles, uniform administrative requirements and audit requirements for
federal grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (CFR)
and updates are issued by the Office of Management and Budget (OMB) and can be found at
http://www.whitehouse.gov/ombl.
Significant state and federal grant award requirements (some of which appear in the
documents listed above) are set forth below. The Applicant hereby agrees to comply with
the following:
1. Proof of Authority
The Applicant will obtain written authorization from the city council, governing board or
authorized body in support of this project. This written authorization must specify that the
Applicant and the city council, governing board, or authorized body agree:
(a) To provide all matching funds required for the grant project and that any cash match
will be appropriated as required.
(b) Any liability arising out of the performance of this agreement shall be the responsibility
of the Applicant and the city council, governing board or authorized body.
FY 16 UASI - SUBRECIPIENT B-1
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22
(c) Grant funds shall not be used to supplant expenditures controlled by the city council,
governing board or authorized body.
(d) The official executing this agreement is, in fact, authorized to do so.
This Proof of Authority must be maintained on file and readily available upon request.
2. Period of Performance
The Applicant will initiate work after approval of the award and complete all work within the
period of performance specified in the grant.
3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the U.S. Code (U.S.C.), for persons entering into a
contract, grant, loan or cooperative agreement from an agency or requests or receives from
an agency a commitment providing for the United States to insure or guarantee a loan, the
Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of an agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the awarding of any
Federal contract, the making of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or cooperative
agreement.
(b) If any funds other than federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with this federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form-
LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and
§§7324-7328) which limit the political activities of employees whose principal employment
activities are funded in whole or in part with federal funds.
Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support
the enactment, repeal, modification or adoption of any law, regulation or policy without the
express written approval from the California Governor's Office of Emergency Services (Cal
OES) or the federal awarding agency.
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4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 CFR §200.212 and codified in 2
CFR Part 180, Debarment and Suspension, the Applicant will provide protection against
waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in
their dealings with the federal government. The Applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded from covered transactions by any federal department or
agency;
(b) Have not within a three-year period preceding this application been convicted of or
had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(federal, state, or local) transaction or contract under a public transaction; violation of
federal or state antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the offenses
enumerated in paragraph (2)(b) of this certification; and
(d) Have not within a three-year period preceding this application had one or more public
transaction (federal, state, or local) terminated for cause or default.
Where the Applicant is unable to certify to any of the statements in this certification, he or she
shall attach an explanation to this application.
5. Non -Discrimination and Equal Employment Opportunity
The Applicant will comply with ail federal statutes relating to non-discrimination. These
include, but are not limited to, the following:
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. §2000d
et. seq.) which prohibits discrimination on the basis of race, color, or national origin
and requires that recipients of federal financial assistance take reasonable steps to
provide meaningful access to persons with limited English proficiency (LEP) to their
programs and services;
(b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§1681-1683, and 1685-
1686), which prohibits discrimination on the basis of sex in any federally funded
educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794), which prohibits
discrimination against those with disabilities or access and functional needs;
(d) Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the
basis of disability and requires buildings and structures be accessible to those with
disabilities and access and functional needs;(42 U.S.C. §§ 12101-12213.);
FY 16 UASI — SUBRECIPIENT
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(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits
discrimination on the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290), relating to confidentiality of
patient records regarding substance abuse treatment;
(g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §3601 et seq.), relating to
nondiscrimination in the sale, rental or financing of housing;
(h) Executive Order 11246, which prohibits federal contractors and federally assisted
construction contractors and subcontractors, who do over $10,000 in Government
business in one year from discriminating in employment decisions on the basis of
race, color, religion, sex, sexual orientation, gender identification, or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color,
religion, sex, sexual orientation, gender identification, or national origin in hiring and
employment in both the United States federal workforce and on the part of
government contractors;
(j) California Public Contract Code §10295.3, which prohibits discrimination based on
domestic partnerships and those in same sex marriages;
(k) Any other nondiscrimination provisions in the specific statute(s) under which
application for federal assistance is being made; and
(I) The requirements of any other nondiscrimination statute(s) which may apply to the
application.
In addition to the items listed in (a) through (n), the Applicant will comply with California's Fair
Employment and Housing Act (FEHA). FEHA prohibits harassment and discrimination in
employment because of ancestry, race, color, religious creed (including religious dress and
grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical
conditions related to pregnancy, childbirth, or breastfeeding), gender, gender identity, gender
expression, sexual orientation, marital status, national origin, ancestry, mental and physical
disability, genetic information, medical condition, age, pregnancy, denial of medical and family
care leave, or pregnancy disability leave (California Government Code §§ 12940, 12945,
12945.2), military and veteran status, and/or retaliation for protesting illegal discrimination
related to one of these categories, or for reporting patient abuse in tax supported institutions.
6. Drug -Free Workplace
As required by the Drug -Free Workplace Act of 1988 (41 U.S.C. §701 et seq.), the Applicant
certifies that it will maintain a drug -free workplace and a drug -free awareness program as
outlined in the Act.
FY 16 UASI — SUBRECIPIENT
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7. Environmental Standards
The Applicant will comply with state and federal environmental standards, which may be
prescribed pursuant to the following, as applicable:
(a) California Environmental Quality Act (CEQA) (California Public Resources Code §§
21000-21177), to include coordination with the city or county planning agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§
15000-15387);
(c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the
basic structure for regulating discharges of pollutants into the waters of the United
States and regulating quality standards for surface waters;
(d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from
stationary and mobile sources;
(e) Institution of environmental quality control measures under the National Environmental
Policy Act of 1969 (P.L. 91-190) and Executive Order 12898 on the Environmental
Justice Act, and Executive Order 11514 on Environmental Quality;
(f) Notification of Environmental Protection Agency (EPA) violating facilities pursuant to
Executive Order 11738;
(g) Protection of wetlands pursuant to Executive Order 11990;
(h) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988;
(I) Assurance of project consistency with the approved State management program
developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §1451 et
seq.);
(j) Conformity of Federal actions to State (Clean Air) Implementation Plans under Section
176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §7401 et seq.);
(k) Executive Order 11738 instituted to assure that each federal agency empowered to
enter into contracts for the procurement of goods, materials, or services and each
federal agency empowered to extend federal assistance by way of grant, loan, or
contract shall undertake such procurement and assistance activities in a manner that
will result in effective enforcement of the Clean Air Act and the Federal Water Pollution
Control Act Executive Order Executive Order 11990 which requires preservation of
wetlands;
(I) The Safe Drinking Water Act of 1974, (P.L. 93-523);
(m)The Endangered Species Act of 1973, (P.L. 93-205);
(n) Wild and Scenic Rivers Act of 1968 (16 U.S.C. §1271 et seq.) related to protecting
components or potential components of the national wild and scenic rivers system.
The Applicant shall not be: 1) in violation of any order or resolution promulgated by the State
Air Resources Board or an air pollution district; 2) subject to a cease and desist order pursuant
to § 13301 of the California Water Code for violation of waste discharge requirements or
discharge prohibitions; or 3) determined to be in violation of federal law relating to air or water
pollution.
FY 16 UASI — SUBRECIPIENT
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8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the Applicant
will cause to be performed the required financial and compliance audits in accordance with
the Single Audit Act Amendments of 1996 and Title 2 of the Code of Federal Regulations, Part
200, Subpart F Audit Requirements.
9. Access to Records
In accordance with 2 CFR §200.336, the Applicant will give the awarding agency, the
Comptroller General of the United States and, if appropriate, the state, through any authorized
representative, access to and the right to examine all records, books, papers, or documents
related to the award. The Applicant will require any subrecipients, contractors, successors,
transferees and assignees to acknowledge and agree to comply with this provision.
10. Conflict of Interest
The Applicant will establish safeguards to prohibit employees from using their positions for a
purpose that constitutes or presents the appearance of personal or organizational conflict of
interest, or personal gain.
11. Financial Management
False Claims for Payment The Applicant will comply with 31 U.S.0 §3729 which sets forth
that no subgrantee, recipient or subrecipient shall submit a false claim for payment,
reimbursement or advance.
12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding
Accountability and Transparency Act (FFATA) (P.L. 109-282), specifically (a) the reporting of
subawards obligating $25,000 or more in federal funds and (b) executive compensation data
for first -tier subawards. This includes the provisions of FFATA, which includes requirements
for executive compensation, and also requirements implementing the Act for the non-federal
entity at 2 CFR part 25 Financial Assistance Use of Universal Identifier and Central Contractor
Registration and 2 CFR part 170 Reporting Subaward and Executive Compensation
Information.
13. Whistleblower Protections
The Applicant also must comply with statutory requirements for whistleblower protections at
10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and § 4310.
14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking Victims
Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits grant award recipients
or a subrecipient from: (1) engaging in trafficking in persons during the period of time that the
award is in effect: (2) procuring a commercial sex act during the period of time that the award
FY 16 UASI — SUBRECIPIENT B-6 November 1, 2016
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27
is in effect: or (3) using forced labor in the performance of the award or subawards under the
award.
15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) Comply with the provisions of the Davis -Bacon Act (40 U.S.C. §§ 276a to 276a-7), as
applicable, and the Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the
Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding
labor standards for federally -assisted construction contracts or subcontracts.
(b) Comply with the Federal Fair Labor Standards Act (29 U.S.C. § 201 et al.) as they
apply to employees of institutes of higher learning (IHE), hospitals and other non-profit
organizations.
16. Worker's Compensation
The Applicant must comply with provisions which require every employer to be insured to
protect workers who may be injured on the job before commencing performance of the work
of this Agreement, as per the workers compensation laws set forth in California Labor Code
§§ 3700 et seq.
17. Property -Related
if applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and III of the Uniform Relocation Assistance
and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair
and equitable treatment of persons displaced or whose property is acquired as a result
of Federal or federally -assisted programs. These requirements apply to all interests in
real property acquired for project purposes regardless of Federal participation in
purchase.
(b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973 (P.L. 93-234) which requires subrecipients in a special
flood hazard area to participate in the program and to purchase flood insurance if the
total cost of insurable construction and acquisition is $10,000 or more.
(c) Assist the awarding agency in assuring compliance with Section 106 of the National
Historic Preservation Act of 1966, as amended (16 U.S.C. § 470), Executive Order
11593 (identification and protection of historic properties), and the Archaeological and
Historic Preservation Act of 1974 (16 U.S.C. § 469a-1 et seq.).
(d) Comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and
24 CFR Part 35) which prohibits the use of lead -based paint in construction or
rehabilitation of residence structures.
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18. Certifications Applicable Only to Federally -Funded Construction Projects
For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title or other
interest in the site and facilities without permission and instructions from the awarding
agency. Will record the federal awarding agency directives and will include a covenant
in the title of real property acquired in whole or in part with federal assistance funds to
assure nondiscrimination during the useful life of the project.
(b) Comply with the requirements of the awarding agency with regard to the drafting,
review and approval of construction plans and specifications.
(c) Provide and maintain competent and adequate engineering supervision at the
construction site to ensure that the complete work conforms with the approved plans
and specifications and will furnish progressive reports and such other information as
may be required by the assistance awarding agency or State.
19. Use of Cellular Device While Driving is Prohibited
Applicants are required to comply with California Vehicle Code sections 23123 and 23123.5.
These laws prohibit driving a motor vehicle while using an electronic wireless communications
device to write, send, or read a text -based communication. Drivers are also prohibited from
the use of a wireless telephone without hands -free listening and talking, unless to make an
emergency call to 911, law enforcement, or similar services.
20. Freedom of Information Act
The Applicant acknowledges that all information submitted in the course of applying for
funding under this program, or provided in the course of an entity's grant management
activities that are under Federal control, is subject to the Freedom of Information Act (FOIA),
5 U.S.C. § 552, and the California Public Records Rights Act, California Government Code
section 6250 et seq. The Applicant should consider these laws and consult its own State and
local laws and regulations regarding the release of information when reporting sensitive
matters in the grant application, needs assessment, and strategic planning process.
HOMELAND SECURITY GRANT PROGRAM - PROGRAM SPECIFIC ASSURANCES /
CERTIFICATIONS
21. Reporting Accusations and Findings of Discrimination
If during the past three years the recipient has been accused of discrimination on any basis
the recipient must provide a list of all such proceedings, pending or completed, including
outcome and copies of settlement agreements to the DHS financial assistance office and the
DHS Office of Civil Rights and Civil Liberties (CRCL) by e-mail at crcl caho.dhs.00v or by mail
at U.S. Department of Homeland Security Office for Civil Rights and Civil Liberties Building
410, Mail Stop #0190 Washington, D.C. 20528.
FY 16 UASI — SUBRECIPIENT
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In the event any court or administrative agency makes a finding of discrimination against the
recipient, or the recipient settles a case or matter alleging such discrimination, recipients must
forward a copy of the complaint and findings to the DHS Component financial assistance office
and the CRCL office by e-mail or mail at the addresses listed above.
The United States has the right to seek judicial enforcement of these obligations.
22. Acknowledgment of Federal Funding from DHS
All recipients must acknowledge their use of federal funding when issuing statements, press
releases, requests for proposals, bid invitations, and other documents describing projects or
programs funded in whole or in part with federal funds.
23. Activities Conducted Abroad
All recipients must ensure that project activities carried on outside the United States are
coordinated as necessary with appropriate government authorities and that appropriate
licenses, permits, or approvals are obtained.
24. Best Practices for Collection and Use of Personally Identifiable Information (PII)
DHS defines personally identifiable information (PII) as any information that permits the
identity of an individual to be directly or indirectly inferred, including any information that is
linked or linkable to that individual. All recipients who collect PII are required to have a
publically-available privacy policy that describes standards on the usage and maintenance of
PII they collect. Award recipients may also find as a useful resource the DHS Privacy Impact
Assessments: Privacy Guidance and Privacy template respectively.
25. Copyright
All recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an
acknowledgement of Government sponsorship (including award number) to any work first
produced under federal financial assistance awards.
26. Energy Policy and Conservation Act
All recipients must comply with the requirements of 42 U.S.C. § 6201 which contain policies
relating to energy efficiency that are defined in the state energy conservation plan issued in
compliance with this Act.
27. Federal Debt Status
All recipients are required to be non -delinquent in their repayment of any federal debt.
Examples of relevant debt include delinquent payroll and other taxes, audit disallowances,
and benefit overpayments. See OMB Circular A-129.
28. Fly America Act of 1974
All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding
certificates under 49 U.S.C. § 41102) for international air transportation of people and property
FY 16 UASI — SUBRECIPIENT
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to the extent that such service is available, in accordance with the International Air
Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the
interpretative guidelines issued by the Comptroller General of the United States in the March
31, 1981, amendment to Comptroller General Decision B-138942
29. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all recipients
must ensure that all conference, meeting, convention, or training space funded in whole or in
part with federal funds complies with the fire prevention and control guidelines of the Federal
Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. § 2225a.
30. Non -supplanting Requirements
All Applicants who receive awards made under programs that prohibit supplanting by law must
ensure that federal funds do not replace (supplant) funds that have been budgeted for the
same purpose through non-federal sources.
32. Patents and Intellectual Property Rights
Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L. No.
96-517, as amended, and codified in 35 U.S.C. § 200 et seq. All recipients are subject to the
specific requirements governing the development, reporting, and disposition of rights to
inventions and patents resulting from financial assistance awards located at 37 C.F.R. Part
401 and the standard patent rights clause located at 37 C.F.R. § 401.14.
33. SAFECOM
All Applicants who receive awards made under programs that provide emergency
communication equipment and its related activities must comply with the SAFECOM
Guidance for Emergency Communication Grants, including provisions on technical standards
that ensure and enhance interoperable communications.
34. Terrorist Financing
All Applicants must comply with Executive Order 13224 and U.S. law that prohibit transactions
with, and the provisions of resources and support to, individuals and organizations associated
with terrorism. It is the legal responsibility of recipients to ensure compliance with the Order
and laws.
35. Reporting of Matters Related to Recipient Integrity and Performance
If the total value of the Applicant's currently active grants, cooperative agreements, and
procurement contracts from all federal assistance office exceeds $10,000,000 for any period
of time during the period of performance of this federal award, the Applicant must comply with
the requirements set forth in the government -wide Award Term and Condition for Recipient
Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix Xli, the full text of
which is incorporated here by reference in the terms and conditions of your award.
FY 16 UASI — SUBRECIPIENT
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36. USA Patriot Act of 2001
All recipients must comply with requirements of the Uniting and Strengthening America by
Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA
PATRIOT Act), which amends 18 U.S.C. §§ 175-175c.
IMPORTANT
The purpose of the assurance is to obtain federal and state financial assistance, including any
and all federal and state grants, loans, reimbursement, contracts, etc. The Applicant recognizes
and agrees that state financial assistance will be extended based on the representations made in
this assurance. This assurance is binding on the Applicant, its successors, transferees,
assignees, etc. Failure to comply with any of the above assurances may result in suspension,
termination, or reduction of grant funds.
All appropriate documentation, as outlined above, must be maintained on file by the Applicant
and available for Cal OES or public scrutiny upon request. Failure to comply with these
requirements may result in suspension of payments under the grant or termination of the grant or
both and the subrecipient may be ineligible for award of any future grants if the Cal OES
determines that any of the following has occurred: (1) the recipient has made false certification,
or (2) violates the certification by failing to carry out the requirements as noted above.
All of the language contained within this document must be included in the award documents for
all subawards at all tiers, including contracts under grants and cooperative agreements and
subcontracts. All recipients are bound by the Department of Homeland Security Standard Terms
and Conditions 2016, Version 6.0, hereby incorporated by reference, which can be found at:
https://www.dhs.gov/sites/default/files/publications/Fiscal%20Year%202016%20DHS%20Gener
al%20Terms%20and%20Conditions.odf
The undersigned represents that he/she is authorized to enter into this agreement for and on
behalf of the said Applicant.
Applicant: City of National Cit
Signature of Authorized Agent:
Printed Name of Authorized Agent: Ron Morrison
Title: Mayor Date: 2 / 7 / 2 01 7
FY 16 UASI - SUBRECIPIENT B-11 November 1, 2016
Initials: j ol
32
Appendix C — Form of Reimbursement Request
Cover Sheet (Invoice)
Office of.HomelandlSecurity
FY 16 Urban Area Security Initiative Grant Program
Award # 2016-00102
CaIEMA ID #073-66000 CFDA #97.067
Reimbursement Request (Invoice) #
Mail Reimbursement Request to: DATE:
City of San Diego AGENCY:
Office of Homeland Security
ATTN: Grants Management Section DTJNS Number:
1010 Second Ave, Ste 1500
San Diego, CA 92101
Expenditure Period:
Maximum Amount of
Funds Specified In
Subrecipent
Award Letter:
Type of Expenditure
Reimbursements
Requested this Request
Total Reimbursements
Requested to Date (incl. this
request)
Equipment
Training
Planning
Organization
Exercise
Total
$ -
$ -
For questions regarding this reimbusement request contact
Name
Phone
Email
Remittance Address (Address check will be mailed to)
FY 16 UASI — SUBRECIPIENT
C-1
3 3
November 1, 2016
Grant FY16 UASI Grantt2016-00102
FIPS #073-66000 CFDA #97.067
Supporting Information for Cash Request
Cash•Request r 4 tti�
Under Penalty of Perjury I certifiy that:
Appendix C — Form of Reimbursement Request
Governor's Office of Homeland Security
FY16 Urban Area Security Grant
jt% rune if in the amount of $ "--. DUf' # '
v
;ttvfr ,
C
• The total amount of funds requested pursuant to this Reimbursement Request will be used to reimburse SUBRECIPIENT for Authorized Expenditures, which expenditures are set forth on the
attached Cover Sheet, to which are attached true and correct copies of all required documentation of such expenditures.
- After giving effect to the disbursement requested pursuant to this Reimbursement Request, the Funds disbursed as of the date of this disbursement will not exceed the maximum amount set
forth in Appendix A of this agreement for specific projects and programs.
• The representations, warranties and certifications made in the Agreement are true and correct in all material respects as if made on the date hereof, and SUBRECIPIENT is In compliance with
all Grant Assurances in Appendix B of the Agreement. Furthermore, by signing this report, SUBRECIPIENT certifies to the best of their knowledge and belief that the report is true, complete
and accurate and expenditures, disbursements, and cash receipts are for the purpose and objectives set forth in the terms and conditions of the federal award. SUBRECIPIENT is aware that
any false, fictitious or fraudulent information or the omission of any material fact, may subject SUBRECIPIENT to criminal civil or administrative penalties for fraud. false statements, false claims
or otherwise.
• No Event of Default has occurred and is continuing.
• The undersigned is an officer of SUBRECIPIENT authorized to execute this Reimbursement Request on behalf of SUBRECIPIENT.
• This claim is for costs incurred within the grant performance period
Printed Name:
Title:
Mailing Address:
Remittance Address (Address check
will be mailed to)
Phone Number.
Email Address:
Fax Number:
Signature Date:
Mail Reimbursement Requests to:
City of San Diego Office of Homeland Security
Grants Management Section
1010 Second Ave, Ste 1500 FY 16 UASI - SUBRECIPIENT
San Diego, CA 92101
C-2 November 1, 2016
Appendix C - Form of Reimbursement Request
City of San Diego
Reimbursement Processing Checklist
Equipment Reimbursements
FY Grant
Jurisdiction Reimbursement Amount
❑ Reimbursement Request Form signed by Authorized Agent or Other Designated Authorized Signer
Workbook
Verified that items arc in approved workbook (if it is not listed in the workbook it is not reimbursable)
Entered invoice information on appropriate line(s) and highlighted
EDRequired Pre -Approvals Attached (ERP, Aviation, Sole Source, etc.)
❑ Pro urement Documentation
Agency procurement policy (Federal v. local requirements, the most stringent applies)
Quotes
Number of quotes received
REP
Advertisement, Medium Used
RFP Cover Page
Cover Sheets showing the submitting bidders in response to RFP
Award Letter
Sole Source (Copy of Agency Approval and CalEMA Approval )
1122 Program
'Copy of signed order form submitted to 1122 program
'Performance Bond if equipment is a vehic.:e, aircraft or watercraft or any equipment $250,000 or more
Invoices
Invoices certified as originals
Vendor Debarment List Checked/Print out
❑ Proof of Payment
❑ DUNS Number
❑ Confirm each page within reimbursement request has grant identification stamp
FY 16 UASI — SUBRECIPIENT
C-3 November 1, 2016
S:\UI IS\Cdrents\Reimbursement Processlr-omw fur Jurisdictions to Request Reimbursement\FY1t UASI Reimbursement Request Forms Equipment CheSlast
35
Appendix C — Form of Reimbursement Request
City of San Diego
Reimbursement Processing Checklist
Training Reimbursements
I Y Grant
jurisdiction Reimbursement Amount
ElReimbursement Request Form signed by Authorized Agent or Other Designated Authorized Signer
❑ Training Detail Worksheet
El Invoices
❑ Vendor Debarment List Checked/Print out
❑ Procurement Documentation
Agency procurement policy (Federal v, local requirements, the most stringent applies)
Quotes
Number of quotes received
RFP
Advertisement, Medium Used
RFP Cover Page
Cover Sheets showing the submitting bidders in response to RFP
Award Letter
Sole Source (Copy of Agency Approval _ and CalBMA Approval )
Proof of Course Total Cost (If requesting reimbursement)
Course Roster or Proof of Attendance (certificate)
Proof of Travel Costs (if requesting reimbursement)
You must use the most restrictive rates between your agency and Federal Per Diem
Contractor/Consultant Summary (Email Blectronk Version to OHS)
Personnel Summary of overtime costs
Payroll documentation
Full Time Card for Each Employee
l'roof of Hourly Rate
Financial System Report Showing Expense
Proof of Payment
Agency employee working as contractor must showt _ne off proof
Confirm euch page within the reimbursement request has a stamp Ensiled Electronic Version of Employee Summary to OHS
❑ DENS Number
PY 16 UASI — SUBRECIPIENT
C-4 November 1, 2016
S:\OHSlGrants\Reimbursement Process\Forms for Jurisdictions to Request Reimbursoment\FY16 UASI Reimbursement Request Forms Training Cheektiat
36
Appendix C -- Form of Reimbursement Request
FY
City of San Diego
Reimbursement Processing Checklist
Exercise Reimbursements
Grant
Jurisdiction Reimbursement Amount
❑ Ridmbursement Request Form signed by Authorized Agent or Other Designated Authorized Signer
EjExercise Detail R'orksheet
Verified that total in each column matches doctunentation total provided
LI Invoices
❑ Procurement Documentation
Agency procurement policy (Federal v. local requirements, the most stringent applies)
Quotes
Number of quotes received
RFP
Advertisement, Medium Used
RFP Cover Page
Cover Sheets showing the submitting bidders in response to RFP
Award Letter
Sol Source (Copy of Agency Approval _ and CalEMA Approval )
❑ Proof of Non -Personnel Exercise Total (If requesting reimbursement)
Exercise Roster or Proof of Attendance
Proof of Travel Costs (if requesting reimbursement) You must use the most restrictive rates between your agency and Federal Per Diem
Contractor/Consultant Summary (Email Electronic Version to OIIS)
ElPersonnel Summary of overtime casts
1-3 Payroll documentation
Pull Time Card for Each Employee
Proof of Hourly Rate
Financial System Report Showing Expense
Proof of Payment
Confirm each page within the reimbursement request has a stamp and is tilled out
El DUNS Number
FY 16 UASI - SUBRECIPIENT
C-5 November 1, 2016
S:OliSIGrants\Relmbursemont Process\Forms for Jurisdictions to Request RelmbursementVrYl6 UASI Reimbursement Request Forms Exercise Checklist
37
FY
Appendix C -- Form of Reimbursement Request
City of San Diego
Reimbursement Processing Checklist
❑ Planning
Orgnnization
Grant
Jurisdiction Reimbursement Amount
0 Reimbursement Request Form signed by Authorized Agent or Other (Designated Authorized Signer
❑ Description of Tangible Product (Deliverable) (for Planning only)
Workbook
Verified that items are in approved workbook (if it is not listed in the workbook it is not reimbursable)
Entered actual total amount spent in actual column of workbook and highlighted
Task List
Invoices
Invoices certified as originals
Vendor Debarment List Checked/Print out
Procurement Documentation
'Agency procurement policy (federal v. focal requirements, the most stringent applies)
Quotes
Number of quotes received
I RFP
Advertisement, Medium Used
REP Covet Page
Cover Sheets showing the submitting bidders in response to RFP
Award Letter
Sole Source (Copy of Agency Approval �_.. and Ca1EMA Approval )
Proof of Travel Costs (if requesting reimbursement) You must use the most restrictive rates between your agency and Federal Per Diem
Contractor/Consultant Summary (Email Electronic Version to OHS)
Personnel Summary of overtime costs
Payroll documentation
Full Time Card for Each Employee or contractor
Proof of Hourly Rate
Financial System Report Showing Expense
Proof of Payment
❑ Confirm each page within the reimbursement request has a stamp and Is filled out
❑ DUNS Number
FY 16 UASI - SUBRECIPIENT
C-6 November 1, 2016
S:\OHS\OramslRelmbureement ProcesstForms for Jurisdictions to Request Relmbursement1FY16 UASI Reimbursement Request Forms Planning Organization Checklist
38
Core City:
Jurisdiction:
Appendix C — Form of Reimbursement Request
Office of Homeland Security
FY16 Urban Area Security Initiative Grant Program
Training/Exercise Costs Detail Worksheet
Course
Delivery
Overtime &
Backfill
Travel
TOTAL
$
$
$
$
S -
S
S
$
Expenditure Period:
Date:
EMA
EMS
FS
Attendee Breakdown by Discipline
GA
HZ
LE
PH
PSC
PW
Total
0
0
0
0
0
0
0
0
0
0
0
0
0
NOTE: O.T. fringe benefits are limited to FICA, Worker's Compensation and Unemployment Compensation. Each jurisdiction must ensure that reimbursement requests do not include
any other O.T. fringe benefit expenditures. Other fringe benefit costs must be absorbed by the jurisdiction.
OHS Grant FY16 UASI Grant: #2016-00102
CaIOES #073-66000 Jurisdiction: --
Amount $--- Doc Ref Reimb Rqt tl--
Training or Exercise?
FY 16 UASI — SUBRECIPIENT
C-7 November 1, 2016
4nMne11e C — Form of Rrlmriirs•m,,rw Rrputsr
PERSONNEL
CFDA #:
97.067
City of San Diego
2016-0a10z
073-66000
SUBMIT TO OHS ELECTRONICALL YAS WELL AS IN YOUR REIMBURSEMENT PACKET
LEDCERTYPEe
Cash Request
Today' Date
Expenditure PerlrrE_
(Date) From:
(Date) To
Cash Request
Project
Employee Name (Last name first)
Backfifing For
Project/Deliverable
Funding
Source
Dlsdpline
Solution Area
Solution Area Dates of
Sub -Category Payroll Period
Hourly Rate 'Overtime
, Rate
Total salary &
Benefits charged
for Ron Reporting
Period
Total Project
Hours
Cash Request
S
Total lost Charged
to Grant
.
VI5 1
a
-
VA
-
MIMEO
UASI
-
UASI
NEM
UASI
®
IMMINIIMEMINIMIIII
VAR
UASI
VAST
UASI
VAST
UASI
UASI
UASI
UASI
UAW
UASI
VAST
US$1
VAS'
UASI
VAS'
VAS'
VAS'
UASI
UAS,
VAS'
VAS'
VAS'
-�
UASI
VAS'
VAS'
UASI
_
UASI
FY 16 UASI - SUBRECIPIENT
C-8 November 1, 2016
FMFW v1.12 - 2012
Appendix C - Form of Reimbursement Request
CONSULTANT / CONTRACTOR
CFDA #:
97.067 HSGP
City of San Diego
073-66000
2016-00102
SUBMIT TO OHS ELECTROMICALL YAS WELL AS DY YOUR REIMBURSEMENT PACKET
LEDGER TYPE:
Cash Request
Todays Date
Expenditure Period:
(Date) From:
I
(Date) TO:
1
Cash Request
Project
Letter
Consuking Firm &
Consultant Namefor
Project & Description of Servkes
Deliverable
Solution Area
Solution Area Sub-
Category
Expenditure
Period of
Expenditure
Fee For
Deliverable
Billable Hour Breakdown
Cash
#
Total Cost Charged
to Grant
Total Salary &
charged
9
this
Period
Y mn9ProjectRequest
Hourly/Billing R to
Totalours
-
-I
—1
FMFW v1.12 - 2012
FY 16 UASI — SUBRECIPIENT
C-9 November 1, 2016
Appendix C — Form of Reimbursement Request
Date
Breakfast
Lunch
Dinner
Snack
Tips
Per Diem Expenses for (Employee Name)
Total
Total Meals
ligMliVergtAMIVEIM-
Reimbursable Meal Amount
for,
f
Hotel
._.*�a'.~]CG.Y.Yfldal��iti3-`�iL"r.A'"5+ectti;'e+S,'ft4MVS��!!!?�a'iWYR1'5,��'�n�i?A.y"sy
3v
.. ,...
�d7�'i 4Ig`�r�lf
w.. 1i
4AY
a:t `K�l
'G�':..�s�
Ml.,. ..��`„, c
a75'��ir tax.
'1
X�.r�i LIM
_
Reimbursable Lodging w taxes Amount
_
_
.��:r-<
..
Mileage
Registration
Parking
Taxi
Total Reimbursable for
Total Reimbursable for VitjtififgAti
Date
Breakfast
Lunch
Dinner
Snack
Tips
Per Diem Expenses for (Employee Name)
Total.
Total Meals
Reimbursable Meal Amount
i( R`i41441t tw•
XIMOTATICRIL
the
t
JHtotye�lt ke
-
w
'vl?,ril4Y',: it �y�CS.ieig . T4,.,, " :1
N"..^ ±uufW .. y'§`)''
%'d
Y
nil
�
ti
, x,
�:�T��R;+.q!.4a".�'.4�''t�"� :�..T�
T.V F t fgfq,A
3 VWNN
:fir 3 �+�`C�T1�P �
`"a.
.._
�..� .i - '
'fj
lte .�y.
f 7k�.�3'h�;��,
{� ,,
`frS
�y ��5
sf "'.�o-T�V�'t�'M�jK
4UT y'�f
-
Reimbursable Lodging w taxes Amount
-
-
_
_
Mileage
Registration
Parking
Taxi
Total Reimbursable for
Total Reimbursable for tlna+'
Total Reimbursable for Claim
FY 16 UASI — SUBRECIPIENT
C-10
November 1, 2016
APPENDIX D — PERFORMANCE PERIOD EXTENSION REQUEST
City of San Diego Office of Homeland Security
PERFORMANCE PERIOD EXTENSION REQUEST
Subrecipient Name:
UASI FY:
Project:
Project Title:
Total Amount Allocated:
Amount Expended:
Original Milestone Deadline:
Adjusted Milestone with additional funds:
Requested Milestone Extension Deadline:
1. Describe the details of the project:
2. What is the current status of the project?
3. Please provide a timeline as to how you will meet the new requested date:
4. How have you analyzed your errors in the initial timeline? What are the reasons why the project is late?
5. How have you improved your planning and project management process to avoid future delays if this
request is granted? What plans and documentation do you have in place to guarantee the requested
deadline will be met?
6. List and describe all equipment with costs and AEL #s:
Equipment & Description
Cost
AEL
number
PROJECT A:
TOTAL
PROJECT B:
TOTAL
FY 16 UASI — SUBRECIPIENT
D-1
November 1, 2016
43
APPENDIX D - PERFORMANCE PERIOD EXTENSION REQUEST
PROJECT D:
TOTAL
PROJECT E:
TOTAL
PROJECT G:
TOTAL
All Investments TOTAL
FY 16 UASI — SUBRECIPIENT
D-2 November 1, 2016
4s
RESOLUTION NO. 2017 — 12
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN
THE CITY OF SAN DIEGO OFFICE OF HOMELAND SECURITY AND
THE CITY OF NATIONAL CITY FOR THE DISTRIBUTION OF FISCAL YEAR 2016
URBAN AREA SECURITY INITIATIVE GRANT FUNDS, AND AUTHORIZING
THE ESTABLISHMENT OF AN APPROPRIATION AND CORRESPONDING
REVENUE BUDGET IN THE GRANT AMOUNT OF $219,010 FOR
THE REIMBURSABLE GRANT PURCHASE OF EQUIPMENT, PLANNING,
AND TRAINING FOR THE POLICE AND FIRE DEPARTMENTS
WHEREAS, the Urban Area Security Initiative ("UASI") Grant Program
provides funding for equipment, planning, and training necessary to respond to natural or
man-made disasters or terrorism incidents that may occur in the San Diego urban area; and
WHEREAS, the City of National City is required to execute an Agreement for
the distribution of Fiscal Year 2016 UASI grant funds with the City of San Diego Office of
Homeland Security that documents the roles, responsibilities, and expectations at the local,
State, and federal levels, and ensures that the City of National City, as a participant in the
program, agrees to meet the State and federal requirements; and
WHEREAS, the Agreement provides the City with UASI grant funds in the
amount of $219,010, and requires the City to incur expenses for equipment, planning, and
training for police and fire personnel, and then apply for reimbursement.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute an Agreement with the City of San
Diego Office of Homeland Security for the distribution of Fiscal Year 2016 Urban Area
Security Initiative grant funds in the amount of $219,010 for the reimbursable purchase of
equipment, planning, and training for the Police and Fire Departments. Said Agreement is
on file in the office of the City Clerk.
BE IT FURTHER RESOLVED that staff is directed to request reimbursement of
funds in the amount of $219,010 from the Fiscal Year 2016 Urban Area Security Initiative
Grant Program.
BE IT FURTHER RESOLVED that the City Council of the City of National City
authorizes the establishment of an appropriation and corresponding revenue budget in the
amount of $219,010.
PASSED and ADOPTED this 7th day of Februa 17.
Morrison, Mayor
ATTEST: 1 APPROVED AS TO FORM:
n
Mic ael R. Dalla, ity Clerk
George H. Eiser, Ill
Interim City Attorney
Passed and adopted by the Council of the City of National City, California, on February
7, 2017 by the following vote, to -wit:
Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
Ji I
City C rk of the Ci y of Nional City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2017-12 of the City of National City, California, passed and adopted
by the Council of said City on February 7, 2017.
City Clerk of the City of National City, California
By:
Deputy
AGREEMENT BETWEEN THE CITY OF
SAN DIEGO OFFICE OF HOMELAND SECURITY AND THE
CITY OF NATIONAL CITY
FOR THE DISTRIBUTION OF FY 2016 UASI GRANT FUNDS
THIS AGREEMENT is made this day of February 7 , 2017in the City and County of San
Diego, State of California, by and between the CITY OF NATIONAL CITY ("SUBRECIPIENT")
and the CITY OF SAN DIEGO, a municipal corporation ("San Diego" or "City"), in its capacity as fiscal
agent for the Approval Authority, as defined below, acting by and through the San Diego Office of
Homeland Security ("OHS").
RECITALS
WHEREAS, The United States Department of Homeland Security ("DHS") designated San Diego as an
eligible high risk urban area through an analysis of relative risk of terrorism, the San Diego Urban Area
("SDUA") was established for the purpose of application for and allocation and distribution of federal
Urban Areas Security Initiative ("UASI") program grant funds; and
WHEREAS, The Urban Area Working Group ("UAWG"), a collaborative subcommittee established by
the San Diego County Unified Disaster Council, was established as the Approval Authority for the
SDUA, to provide overall governance of the homeland security grant program across the SDUA, to
coordinate development and implementation of all UASI program initiatives, and to ensure compliance
with all UASI program requirements; and
WHEREAS, The City of San Diego Office of Homeland Security ("SD OHS"), as the "core city" for the
SDUA, will serve as the chair and the UASI Grant Administrator, and SD OHS Executive Director is
responsible for implementing and managing the policy and program decisions of the Approval Authority,
directing the work of the UASI Management Team personnel, and performing other duties as determined
and directed by the Approval Authority, and
WHEREAS, San Diego has been designated as the grantee for UASI funds granted by the DHS through
the California Office of Emergency Services ("Cal OES") to the SDUA, with responsibility to establish
procedures and execute subgrant agreements for the distribution of UASI program grant funds to
jurisdictions selected by the Approval Authority to receive grant funding; and
WHEREAS, San Diego has been designated to serve as the fiscal agent for the Approval Authority, and
to establish procedures and provide all financial services for distribution of UASI program grant funds
within the SDUA; and
WHEREAS, Pursuant to grant allocation decisions by the Approval Authority, the UASI Management
Team has asked San Diego to distribute a portion of the regional UASI grant funds to SUBRECIPIENT
on the terms and conditions set forth herein;
NOW, THEREFORE, in consideration of the premises and the mutual covenants contained in this
Agreement and for other good and valuable consideration, the receipt and adequacy of which is hereby
acknowledged, the parties hereto agree as follows:
FY 16 UASI - SUBRECIPIENT
Page 1 of 19
1
November 1, 2016
ARTICLE 1
DEFINITIONS
1.1 Specific Terms. Unless the context requires otherwise, the following capitalized terms (whether
singular or plural) shall have the meanings set forth below:
(a) "ADA" shall mean the Americans with Disabilities Act (including all rules and
regulations there under) and all other applicable federal, state and local disability rights legislation, as the
same may be amended, modified or supplemented from time to time.
(b) "Authorized Expenditures" shall mean expenditures for those purposes identified and
budgeted in the SUBRECIPIENT Award Letter (Appendix A) and/or approved modification.
(c) "Event of Default" shall have the meaning set forth in Section 7.1.
(d) "Fiscal Quarter" shall mean each period of three calendar months commencing on July
1, October 1, January 1, and April 1, respectively.
(e) "Grant Funds" shall mean any and all funds allocated or disbursed to SUBRECIPIENT
(DUNS#:072494073(l)0.0der this Agreement. This Agreement shall specifically cover funds allocated
or disbursed from Cal OES Grant No. 2016-0102, Cal OES ID No. 073-66000, CFDA No. 97.067, per
Cal OES award notice dated September 16, 2016.
(f) "Grant Plan" shall mean the plans, performances, events, exhibitions, acquisitions or
other activities or matter, and the budget and requirements, described in the approved Financial
Management Forms Workbook (FMFW). If SUBRECIPIENT requests any modification to the Grant
Plan, SUBRECIPIENT shall submit a written request to the SD OHS Executive Director with the
following information: Scope of change requested, reason for change, proposed plan for change,
summary of approved and requested modifications to the Grant Plan, and any necessary approvals in
support of change (e.g., EHP).
(g) "Indemnified Parties" shall mean: (i) San Diego, including all commissions,
departments including OHS, agencies, and other subdivisions of San Diego; (ii) San Diego's elected
officials, directors, officers, employees, agents, successors, and assigns; and (iii) all persons or entities
acting on behalf of the foregoing.
(h) "Losses" shall mean any and all liabilities, obligations, losses, damages, penalties,
claims, actions, suits, judgments, fees, expenses and costs of whatsoever kind and nature (including legal
fees and expenses and costs of investigation, of prosecuting or defending any Loss described above)
whether or not such Loss be founded or unfounded, of whatsoever kind and nature.
(i) "Reimbursement Request" shall have the meaning set forth in Section 3.10(a).
(j) "UASI Management Team" shall mean The City of San Diego Office of Homeland
Security Executive Director, Program Manager, Supervising Homeland Security Coordinator, as well as
project, grant, and administrative staff. The Executive Director appoints members to the Management
Team to implement the policies of the UAWG.
(k) "Pass -through entity" shall mean a non -Federal entity that provides a sub award to a
subrecipient to carry out part of a Federal Program.
FY 16 UASI — SUBRECIPIENT
Page 2 of 19
2
November 1, 2016
1.2 Additional Terms. The terms "as directed," "as required" or "as permitted" and similar terms
shall refer to the direction, requirement, or permission of City. The terms "sufficient," "necessary" or
"proper" and similar terms shall mean sufficient, necessary or proper in the sole judgment of City. The
terms "approval," "acceptable" or "satisfactory" or similar terms shall mean approved by, or acceptable or
satisfactory to, City. The terms "include," "included" or "including" and similar terms shall be deemed to
be followed by the words "without limitation." The use of the term "subcontractor," "successor" or
"assign" herein refers only to a subcontractor, successor or assign expressly permitted under Article 8.
1.3 References to this Agreement. References to this Agreement include: (a) any and all
appendices, exhibits, schedules, and attachments hereto; (b) any and all statutes, ordinances, regulations
or other documents expressly incorporated by reference herein; and (c) any and all amendments,
modifications or supplements hereto made in accordance with Section 10.2. References to articles,
sections, subsections or appendices refer to articles, sections or subsections of or appendices to this
Agreement, unless otherwise expressly stated. Terms such as "hereunder," "herein" or "hereto" refer to
this Agreement as a whole.
1.4 Reference to laws. Any reference in this Agreement to a federal or state statute, regulation,
executive order, requirement, policy, guide, guideline, information bulletin, or instruction shall mean that
statute, regulation, executive order, requirement, policy, guide, guideline, information bulletin, or
instruction as is currently in effect and as may be amended, modified or supplemented from time to time.
ARTICLE 2
ALLOCATION AND CERTIFICATION OF GRANT FUNDS;
LIMITATIONS ON SAN DIEGO'S OBLIGATIONS
2.1 Risk of Non -Allocation of Grant Funds. This Agreement is subject to all federal and state grant
requirements and guidelines, including DHS and Cal OES requirements, guidelines, information bulletins,
and instructions, the decision -making of the Cal OES and the Approval Authority, the terms and
conditions of the grant award; the approved application, and to the extent applicable the budget and fiscal
provisions of the San Diego City Charter. The Approval Authority shall have no obligation to allocate or
direct disbursement of funds for this Agreement in lieu of allocations for new or other agreements.
SUBRECIPIENT acknowledges and agrees that grant decisions are subject to the discretion of the Cal
OES and Approval Authority. Further, SUBRECIPIENT acknowledges and agrees that the City shall
have no obligation to disburse grant funds to SUBRECIPIENT until City and SUBRECIPIENT have fully
and fmally executed this Agreement. SUBRECIPIENT acknowledges and agrees that if it takes any
action, informal or formal, to appropriate, encumber or expend Grant Funds before final allocation
decisions by Cal OES and the Approval Authority, and before this Agreement is fully and fmally
executed, it assumes all risk of possible non -allocation or non -reimbursement of funds, and such
acknowledgement and agreement is part of the consideration of this Agreement.
2.2 Certification of Controller; Guaranteed Maximum Costs. No funds shall be available under
this Agreement without prior written authorization certified by the San Diego Chief Financial Officer as
set forth in Section 39 of the City of San Diego City Charter:
"No contract, agreement, or other obligation for the expenditure of public funds shall be entered
into by any officer of the City and no such contract shall be valid unless the Chief Financial
Officer shall certify in writing that there has been made an appropriation to cover the expenditure
and that there remains a sufficient balance to meet the demand thereof."
ARTICLE 3
PERFORMANCE OF THE AGREEMENT
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3.1 Duration of Term. The term of this Agreement shall commence on NOVEMBER 1, 2016
and shall end at 11:59 p.m. San Diego time on JANUARY 31, 2019.
3.2 Maximum Amount of Funds. In no event shall the amount of Grant Funds disbursed hereunder
exceed the amount awarded under the SUBRECIPIENT Award letter (Appendix A), Training and
Exercise Participation Award Letter and/or approved modification. The City will not automatically
transfer Grant Funds to SUBRECIPIENT upon execution of this Agreement. SUBRECIPIENT must
submit a Reimbursement Request under Section 3.10 of this Agreement, approved by the UASI
Management Team and City, before the City will disburse Grant Funds to SUBRECIPIENT.
3.3 Use of Funds.
(a) General Requirements. SUBRECIPIENT shall use the Grant Funds received under this
Agreement for the purposes and in the amounts set forth in the Grant Plan. SUBRECIPIENT shall not
use or expend Grant Funds for any other purpose, including but not limited to, for matching funds for
other federal grants/cooperative agreements, lobbying or intervention in federal regulatory or adjudicatory
proceedings, or to sue the federal government or any other government entity. SUBRECIPIENT shall not
permit any federal employee to receive Grant Funds.
(b) Modification of Grant Plan. Under Sections 1.1(f) and 10.2 of this Agreement,
SUBRECIPIENT may submit a written request to modify the Grant Plan. SUBRECIPIENT shall not
appropriate, encumber or expend any additional or reallocated Grant Funds pursuant to such a request for
modification until the SD OHS Executive Director or designee has provided written approval for the
request. In addition, if the modification request requires approval from the Approval Authority and/or
Cal OES, as determined by the SD OHS Executive Director, SUBRECIPIENT shall not appropriate,
encumber or expend any additional or reallocated Grant Funds pursuant to the modification request
without approval from the Approval Authority and/or Cal OES.
(c) No Supplanting. SUBRECIPIENT shall use Grant Funds to supplement existing funds,
and not replace (supplant) funds that have been appropriated for the same purpose.
(d) Obligations. SUBRECIPIENT must expend Grant Funds in a timely manner consistent
with the grant milestones, guidance and assurances; and make satisfactory progress toward the goals,
objectives, milestones and deliverables in this Agreement.
(e) Subawards. SUBRECIPENT is not an authorized pass -through entity and is not
authorized to make any subawards of Grant Funds.
3.4 Grant Assurances; Other Requirements; Cooperation with Monitoring.
(a) SUBRECIPIENT shall comply with all Grant Assurances included in Appendix B,
attached hereto and incorporated by reference as though fully set forth herein. SUBRECIPIENT shall
require all contractors and other entities receiving Grant Funds from SUBRECIPIENT to execute a copy
of the Grant Assurances, and shall ensure that they comply with those Grant Assurances.
(b) In addition to complying with all Grant Assurances, SUBRECIPIENT shall comply with
all applicable statutes, regulations, executive orders, requirements, policies, guides, guidelines,
information bulletins, Cal OES grant management memos, and instructions; the terms and conditions of
the grant award; the approved application, and any conditions imposed by Cal OES or the Approval
Authority. SUBRECIPIENT shall require and ensure that all contractors and other entities receiving
Grant Funds from SUBRECIPIENT comply with all applicable statutes, regulations, executive orders,
requirements, policies, guides, guidelines, information bulletins, Cal OES grant management memos, and
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instructions; the terms and conditions of the grant award; the approved application, and any conditions
imposed by Cal OES or the Approval Authority.
(c) SUBRECIPIENT shall promptly comply with all standards, specifications and formats of
San Diego and the UASI Management Team, as they may from time to time exist, related to evaluation,
planning and monitoring of the Grant Plan and compliance with this Agreement. SUBRECIPIENT shall
cooperate in good faith with San Diego and the UASI Management Team in any evaluation, inspection,
planning or monitoring activities conducted or authorized by DHS, Cal OES, San Diego or the UASI
Management Team. For ensuring compliance with non -supplanting requirements, upon request by City
or the UASI Management Team, SUBRECIPIENT shall supply documentation certifying that a reduction
of non-federal resources occurred for reasons other than the receipt or expected receipt of Grant Funds.
3.5 Administrative, Programmatic and Financial Management Requirements. SUBRECIPIENT
shall establish and maintain administrative, programmatic and financial management systems and records
in accordance with federal and State of California requirements. This provision requires, at a minimum,
that SUBRECIPIENT comply with the following non-exclusive list of regulations commonly applicable
to DHS grants, as applicable to this Agreement and the Grant Plan:
(a) Administrative Requirements:
1. 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards (formerly 44 CFR Part 13, OMB Circulars A-21,
A-87, A-89, A-102, A-110, A-122, and A-133).
(b) Cost Principles:
1. 2 CFR Part 200, Subpart E - Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards (formerly 44 CFR Part 13, OMB
Circulars A-21, A-87, A-89, A-102, A-110, A-122, and A-133);
2. Federal Acquisition Regulations (FAR), Part 31.2 Contract Principles and
Procedures, Contracts with Commercial Organizations.
(c) Audit Requirements:
1. 2 CFR Part 200 Subpart F - Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards (formerly 44 CFR Part 13, OMB
Circulars A-21, A-87, A-89, A-102, A-110, A-122, and A-133).
3.6 Technology Requirements.
(a) National Information Exchange Model ("NIEM"). SUBRECIPIENT shall use the latest
NIEM specifications and guidelines regarding the use of Extensible Markup Language ("XML") for all
awards of Grant Funds.
(b) Geospatial Guidance. SUBRECIPIENT is encouraged to use Geospatial technologies,
which can capture, store, analyze, transmit and/or display location -based information (i.e., information
linked to a latitude and longitude), and to align any geospacial activities with the guidance available on
the Federal Emergency Management Agency ("FEMA") website.
(c) Criminal Intelligence Systems Operating Policies. Any information technology system
funded or supported by Grant Funds shall comply with 28 CFR Part 23, Criminal Intelligence Systems
Operating Policies, if applicable.
(d) SUBRECIPIENT is encouraged to use the DHS guidance in Best Practices for
Government Use of CCTV: Implementing the Fair Information Practice Principles, if Grant Funds are
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used to purchase or install closed circuit television (CCTV) systems or to support operational CCTV
systems.
3.7 Procurement Requirements.
(a) General Requirements. SUBRECIPIENT shall follow its own procurement requirements
as long as those requirements comply with all applicable federal and State of California statutes,
regulations, requirements, policies, guides, guidelines and instructions, including the most recent
restrictions in Executive Order 13688 on purchases of specified controlled equipment (see NOFO at
pg. 59).
(b) Contract Provisions. All contracts made by the SUBRECIPIENT using Grant Funds
must contain the applicable contract clauses described in Appendix II to the Uniform Rules (Contract
Provisions for non -Federal Entity Contract Under Federal Awards). 2C.F.R. § 200.326.
(b) Specific Purchases. If SUBRECIPIENT is using Grant Funds to purchase interoperable
communication equipment, SUBRECIPIENT shall consult DHS's SAFECOM's coordinated grant
guidance, which outlines standards and equipment information to enhance interoperable communication.
If SUBRECIPIENT is using Grant Funds to acquire critical emergency supplies, prior to expending any
Grant Funds, SUBRECIPIENT shall submit to the UASI Management Team for approval by Cal OES a
viable inventory management plan, an effective distribution strategy, sustainment costs for such an effort,
and logistics expertise to avoid situations where funds are wasted because supplies are rendered
ineffective due to lack of planning.
(c) Bond requirement. SUBRECIPIENT shall obtain a performance bond for any equipment
items over $250,000 or any vehicle, aircraft or watercraft financed with Grant Funds.
3.8 Contractor Requirements.
(a) SUBRECIPIENT shall ensure and independently verify that any contractor or other
entity receiving Grant Funds from SUBRECIPIENT is not debarred, suspended, or otherwise excluded
from or ineligible for participation in federal assistance programs, under Executive Orders 12549 and
12689, as implemented at 2 CFR Part 3000. SUBRECIPIENT shall obtain documentation of eligibility
before disbursing Grant Funds to any contractor or other entity. SUBRECIPIENT shall maintain
documentary proof of this verification in its files. SUBRECIPIENT shall establish procedures for the
effective use of the "Excluded Parties List System," to assure that it does not provide Grant Funds to
excluded parties. SUBRECIPIENT shall also establish procedures to provide for effective use and/or
dissemination of the list to assure that its contractors, at any tier do not make awards in violation of the
non -procurement debarment and suspension common rule.
(b) SUBRECIPIENT shall ensure that any contractor or other entity receiving Grant Funds
from SUBRECIPIENT complies with the requirements of 44 CFR Part 18, New Restrictions on Lobbying;
and
(c) SUBRECIPIENT shall ensure that any contractor or other entity receiving Grant Funds
from SUBRECIPIENT complies with the requirements of 2 CFR Part 3001, Requirements for Drug -Free
Workplace (Financial Assistance).
3.9 Monitoring Grant Performance.
(a) City and the UASI Management Team are both authorized to perform periodic
monitoring reviews of SUBRECIPIENT's performance under this Agreement, to ensure that the Grant
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Plan goals, objectives, performance requirements, timelines, milestone completion, budgets and other
criteria are being met. Programmatic monitoring may include the Regional Federal Preparedness
Coordinators, or other federal or state personnel, when appropriate. Monitoring may involve a
combination of desk -based reviews and on -site monitoring visits, inspection of records, and verifications
of grant activities. These reviews will involve a review and analysis of the financial, programmatic,
performance and administrative issues relative to each program and will identify areas where technical
assistance and other support may be needed. The reviews may include, but are not limited to:
1. Evaluating eligibility of expenditures;
2. Comparing actual grant activities to those approved by the Approval Authority and
specified in the Grant Plan;
3. Ensuring that any advances have been deposited in an interest bearing account and
disbursed in accordance with applicable guidelines; and
4. Confirming compliance with: Grant Assurances; information provided on
performance reports and payment requests; and needs and threat assessments and
strategies.
(b) SUBRECIPIENT is responsible for monitoring and auditing the grant activities of any
contractor or other entity receiving Grant Funds through or from SUBRECIPIENT. This requirement
includes but is not limited to mandatory on -site verification visits.
(c) If after any monitoring review, the DHS or Cal OES makes findings that require a
Corrective Action Plan by SUBRECIPIENT, the City shall place a hold on all Reimbursement Requests
from SUBRECIPIENT until the findings are resolved.
3.10 Disbursement Procedures. San Diego shall disburse Grant Funds to SUBRECIPIENT as
follows:
(a) SUBRECIPIENT shall submit to the UASI Management Team, in the manner specified
for notices pursuant to Article 9, a document ("Reimbursement Request") substantially in the form
attached as Appendix C, attached hereto and incorporated by reference as though fully set forth herein.
The UASI Management Team shall serve as the primary contact for SUBRECIPIENT regarding any
Reimbursement Request.
(b) The UASI Management Team will review all Reimbursement Requests for compliance
with this Agreement and all applicable guidelines and requirements. The UASI Management Team will
return to SUBRECIPIENT any Reimbursement Request that is submitted and not approved by the UASI
Management Team, with a brief statement of the reason for the rejection of the Reimbursement Request.
(d) If a rejection relates only to a portion of the expenditures itemized in any Reimbursement
Request, City shall have no obligation to disburse any Grant Funds for any other expenditures itemized in
such Reimbursement Request unless and until SUBRECIPIENT submits a Reimbursement Request that is
in all respects acceptable to the UASI Management Team.
(e) If SUBRECIPIENT is not in compliance with any provision of this Agreement, City may
withhold disbursement of Grant Funds until SUBRECIPIENT has taken corrective action and currently
complies with all terms and conditions of the Agreement.
3.11 Disallowance. SUBRECIPIENT agrees that if it claims or receives reimbursement from City for
an expenditure that is later disallowed by the State of California or the federal government,
SUBRECIPIENT shall promptly refund the disallowed amount to City upon City's written request. At its
option, City may offset all or any portion of the disallowed amount against any other payment due to
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SUBRECIPIENT hereunder or under any other Agreement with SUBRECIPIENT. Any such offset with
respect to a portion of the disallowed amount shall not release SUBRECIPIENT from SUBRECIPIENT's
obligation hereunder to refund the remainder of the disallowed amount.
3.12 Sustainability. Grant Funded programs that contain continuing personnel and operating
expenses, over and above planning and implementation costs, must be sustained once the Grant Funding
ends. If Equipment is purchased with grant funds the equipment must be sustained through the useful life
of equipment. By executing this Agreement, SUBRECIPIENT acknowledges its responsibility and agrees
to sustain continuing programs beyond the Grant Funding period. SUBRECIPIENT acknowledges and
agrees that this sustainability requirement is a material term of the Agreement.
3.13 EHP Requirements.
(a) Grant Funded projects must comply with the federal Environmental and Historic
Preservation ('BHP") program. SUBRECIPIENT shall not initiate any project with the potential to impact
environmental or historic properties or resources until Cal OES and FEMA have completed EHP reviews
and approved the project. Examples of projects that may impact EHP resources include: communications
towers, physical security enhancements, new construction, and modifications to buildings, structures and
objects that are 50 years old or greater. SUBRECIPIENT shall notify the UASI Management Team of
any project that may require an EHP review. SUBRECIPIENT agrees to provide detailed project
information to FEMA, Cal OES and/or the UASI Management Team, to cooperate fully in the review,
and to prepare any documents requested for the review. SUBRECIPIENT shall comply with all
conditions placed on the project as the result of the EHP review, and implement any treatment or
mitigation measures deemed necessary to address potential adverse impacts. With prior approval of the
UASI Management Team, SUBRECIPIENT may use Grant Funds toward the costs of preparing
documents and/or implementing treatment or mitigation measures. Any change to the approved project
scope of work will require re-evaluation for compliance with EHP requirements. If ground disturbing
activities occur during project implementation, SUBRECIPIENT shall notify the UASI Management
Team and ensure monitoring of ground disturbance. If any potential archeological resources are
discovered, SUBRECIPIENT shall immediately cease construction in that area and notify the UASI
Management Team, which will notify the appropriate State Historic Preservation Office. If
SUBRECIPIENT is using Grant Funds for a communication tower project, SUBRECIPIENT shall
complete its Federal Communication Commission ("FCC") EHP process before preparing its Cal
OES/FEMA EHP materials, and shall include the FCC EHP materials in the Cal OES/FEMA submission.
(b) Any construction or other project that SUBRECIPIENT initiates without the necessary
EHP review and approval will not be eligible for reimbursement. Failure of SUBRECIPIENT to meet
federal, State, and local EHP requirements, obtain applicable permits, or comply with any conditions that
may be placed on the project as the result of FEMA's and/or Cal OES's EHP review will result in the
denial of Reimbursement Requests.
3.14 National Energy Conservation Policy and Energy Policy Acts. SUBRECIPIENT shall
comply with the following requirements:
(a) Grant Funds may not be used in contravention of the Federal buildings performance and
reporting requirements of Executive Order 13123, part 3 of Title V of the National Energy Conservation
Policy Act (42 USC §8251 et seq.), or Subtitle A of Title I of the Energy Policy Act of 2005; and
(b) Grant Funds may not be used in contravention of Section 303 of the Energy Policy Act of
1992 (42 USC §13212).
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3.15 Royalty -Free License. SUBRECIPIENT understands and agrees that FEMA reserves a royalty-
free, non-exclusive and irrevocable license to reproduce, publish or otherwise use, and authorize others to
use, for federal government purposes: (a) the copyright in any work developed using Grant Funds; and (b)
any rights of copyright that SUBRECIPIENT purchases or acquires using Grant Funds. SUBRECIPIENT
shall consult with the UASI Management Team and FEMA regarding the allocation of any patent rights
that arise from, or are purchased with, Grant Funds.
3.16 Publication Statements. SUBRECIPIENT shall ensure that all publications created or
developed under this Agreement prominently contain the following statement: "This document was
prepared under a grant from the Federal Emergency Management Agencies Grant Programs Directorate
(FEMA/GPD) within the US Department of Homeland Security. Points of view or opinions expressed in
this document are those of the authors and do not necessarily represent the official position or policies of
FEMA/GPD or the US Department of Homeland Security."
3.17 Performance Period. SUBRECIPIENT shall ensure that hard copies of all reimbursement
requests and supporting documentation will be submitted to the UASI Management Team postmarked no
later than January 13, 2017. Extension requests may be granted based on extenuating circumstances
beyond the control of the subrecipient and must be made via the Performance Period Extension Request
Form (Appendix D). Requests must contain specific and compelling justifications as to why an extension
is required and must be submitted 30 days prior to the current deadline.
ARTICLE 4
REPORTING REQUIREMENTS; AUDITS
4.1 Regular Reports. SUBRECIPIENT shall provide, in a prompt and timely manner, -financial,
operational and other reports, as requested by the UASI Management Team, in form and substance
satisfactory to the UASI Management Team. Such reports, including any copies, shall be submitted on
recycled paper and printed on double -sided pages, to the maximum extent possible.
4.2 Notification of Defaults or Changes in Circumstances. SUBRECIPIENT shall notify the
UASI Management Team and City immediately of (a) any Event of Default or event that, with the
passage of time, would constitute an Event of Default; (b) any change of circumstances that would cause
any of the representations or warranties contained in Article 5 to be false or misleading at any time during
the term of this Agreement; and (c) any change of circumstances or events that would cause
SUBRECIPIENT to be out of compliance with the Grant Assurances in Appendix B.
4.3 Books and Records. SUBRECIPIENT shall establish and maintain accurate files and records of
all aspects of the Grant Plan and the matters funded in whole or in part with Grant Funds. Without
limiting the scope of the foregoing, SUBRECIPIENT shall establish and maintain accurate financial
books and accounting records relating to Authorized Expenditures and to Grant Funds received and
expended under this Agreement, together with all invoices, documents, payrolls, time records and other
data related to the matters covered by this Agreement, whether funded in whole or in part with Grant
Funds. SUBRECIPIENT shall maintain all of the files, records, books, invoices, documents, payrolls and
other data required to be maintained under this Section in a readily accessible location and condition for a
period of not less than three (3) years after expiration of this Agreement or until any final audit by Cal
OES has been fully completed, whichever is later.
4.4 Inspection and Audit. SUBRECIPIENT shall make available to the UASI Management Team,
and to UASI Management Team and City employees and authorized representatives, during regular
business hours, all of the files, records, books, invoices, documents, payrolls and other data required to be
established and maintained by SUBRECIPIENT under Section 4.3, and allow access and the right to
examine those items. SUBRECIPIENT shall permit the UASI Management Team and City, and UASI
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Management Team and City employees and authorized representatives, to inspect, audit, examine_ and
make excerpts and transcripts from any of the foregoing. The rights of the UASI Management Team and
City pursuant to this Section shall remain in effect so long as SUBRECIPIENT has the obligation to
maintain such files, records, books, invoices, documents, payrolls and other data under this Article 4. The
DHS, the Comptroller General of the United States or designee, and Cal OES shall have the same
inspection and audit rights as the City and UASI Management Team. SUBRECIPIENT shall cooperate
with any federal or state audit.
4.5 Audit Report. If the amount specified in Section 3.2 of this agreement is $750,000 or more,
SUBRECIPIENT shall submit an organization -wide financial and compliance audit report. The audit
must be performed in accordance with GAO's Government Auditing Standards, and 2 CFR Part 200
Subpart F - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards. SUBRECIPIENT shall submit its audit report to the UASI Management Team no later than six
months after the end of SUBRECIPIENT's fiscal year.
ARTICLE 5
REPRESENTATIONS AND WARRANTIES
SUBRECIPIENT represents and warrants each of the following as of the date of this Agreement and at all
times throughout the term of this Agreement:
5.1 No Misstatements. No document furnished or to be furnished by SUBRECIPIENT to the UASI
Management Team in connection with this Agreement, any Reimbursement Request or any other
document relating to any of the foregoing, contains or will contain any untrue statement of material fact
or omits or will omit a material fact necessary to make the statements contained therein not misleading,
under the circumstances under which any such statement shall have been made.
5.2 Eligibility to Receive Federal Funds. By executing this Agreement, SUBRECIPIENT certifies
that it is eligible to receive federal funds, and specifically certifies as follows:
(a) SUBRECIPIENT is not suspended, debarred or otherwise excluded from participation in
federal assistance programs, as required by Executive Order 12549 and 12689, "Debarment and
Suspension" and implemented at 2 CFR Part 3000.
(b) SUBRECIPIENT complies with 31 U.S.C. §1352, Limitation on use of appropriated
funds to influence federal contracting and financial transactions, as implemented at 44 CFR Part 18 and 6
CFR Part 9.
(c) SUBRECIPIENT complies with the Drug -Free Workplace Act of 1988, as amended, 41
U.S.C. §701 et seq., as implemented in 2 CFR Part 3001, and will continue to provide a drug -free
workplace as required under that Act and implementing regulations.
(d) SUBRECIPIENT is not delinquent in the repayment of any federal debt. See OMB
Circular A-129.
SUBRECIPIENT acknowledges that these certifications of eligibility to receive federal funds are material
terms of the Agreement.
5.3 NIMS Compliance. To be eligible to receive Grant Funds, SUBRECIPIENT must meet National
Incident Management System ("NIMS") compliance requirements. By executing this Agreement,
SUBRECIPIENT certifies that it is in full NIMS compliance. SUBRECIPIENT acknowledges that this
certification is a material term of the Agreement.
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ARTICLE 6
INDEMNIFICATION AND GENERAL LIABILITY
6.1 Indemnification. SUBRECIPIENT shall indemnify, protect, defend and hold harmless each of
the Indemnified Parties from and against any and all Losses arising from, in connection with or caused by
SUBRECIPIENT's performance of this Agreement, including, but not limited to, the following: (a) a
material breach of this Agreement by SUBRECIPIENT; (b) a material breach of any representation or
warranty of SUBRECIPIENT contained in this Agreement; (c) any personal injury or death caused,
directly or indirectly, by any act or omission of SUBRECIPIENT or its employees or agents; (d) any loss
of or damage to property caused, directly or indirectly, by any act or omission of SUBRECIPIENT or its
employees or agents; (e) the use, misuse or failure of any equipment or facility used by SUBRECIPIENT,
or by any of its employees or agents, regardless of whether such equipment or facility is furnished, rented
or loaned to SUBRECIPIENT by an Indemnified Party; (f) any tax, fee, assessment or other charge for
which SUBRECIPIENT is responsible under Section 10.4; or (g) any infringement of patent rights,
copyright, trade secret or any other proprietary right or trademark of any person or entity in consequence
of the use by any Indemnified Party of any goods or services furnished by SUBRECIPIENT or its
employees or agents to such Indemnified Party in connection with this Agreement. The foregoing
indemnity shall include, without limitation, reasonable fees of attorneys, consultants and experts and
related costs and San Diego's costs of investigating any claims against San Diego.
6.2 Duty to Defend; Notice of Loss. SUBRECIPIENT acknowledges and agrees that its obligation
to defend the Indemnified Parties under Section 6.1: (a) is an immediate obligation, independent of its
other obligations hereunder; (b) applies to any Loss which actually or potentially falls within the scope of
Section 6.1, regardless of whether the allegations asserted in connection with such Loss are or may be
groundless, false or fraudulent; and (c) arises at the time the Loss is tendered to SUBRECIPIENT by the
Indemnified Party and continues at all times thereafter. The Indemnified Party shall give
SUBRECIPIENT prompt notice of any Loss under Section 6.1 and SUBRECIPIENT shall have the right
to defend, settle and compromise any such Loss; provided, however, that the Indemnified Party shall have
the right to retain its own counsel at the expense of SUBRECIPIENT if representation of such
Indemnified Party by the counsel retained by SUBRECIPIENT would be inappropriate due to conflicts of
interest between such Indemnified Party and SUBRECIPIENT. An Indemnified Party's failure to notify
SUBRECIPIENT promptly of any Loss shall not relieve SUBRECIPIENT of any liability to such
Indemnified Party pursuant to Section 6.1, unless such failure materially impairs SUBRECIPIENT's
ability to defend such Loss. SUBRECIPIENT shall seek the Indemnified Party's prior written consent to
settle or compromise any Loss if SUBRECIPIENT contends that such Indemnified Party shares in
liability with respect thereto.
6.3 Incidental and Consequential Damages. Losses covered under this Article 6 shall include any
and all incidental and consequential damages resulting in whole or in part from SUBRECIPIENT's acts
or omissions. Nothing in this Agreement shall constitute a waiver or limitation of any rights that any
Indemnified Party may have under applicable law with respect to such damages.
6.4 LIMITATION ON LIABILITY OF SAN DIEGO. CITY'S OBLIGATIONS UNDER THIS
AGREEMENT SHALL BE LIMITED TO THE AGGREGATE AMOUNT OF GRANT FUNDS
ACTUALLY DISBURSED HEREUNDER. NOTWITHSTANDING ANY OTHER PROVISION
CONTAINED IN THIS AGREEMENT OR ANY OTHER DOCUMENT OR COMMUNICATION
RELATING TO THIS AGREEMENT, IN NO EVENT SHALL CITY BE LIABLE, REGARDLESS OF
WHETHER ANY CLAIM IS BASED ON CONTRACT OR TORT, FOR ANY SPECIAL,
CONSEQUENTIAL, INDIRECT OR INCIDENTAL DAMAGES, INCLUDING LOST PROFITS,
ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, THE GRANT FUNDS, THE
GRANT PLAN OR ANY ACTIVITIES PERFORMED IN CONNECTION WITH THIS AGREEMENT.
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ARTICLE 7
EVENTS OF DEFAULT AND REMEDIES; TERMINATION FOR CONVENIENCE
7.1 Events of Default. The occurrence of any one or more of the following events shall constitute an
"Event of Default" under this Agreement:
(a) False Statement. Any statement, representation, certification or warranty contained in
this Agreement, in any Reimbursement Request, or in any other document submitted to the UASI
Management Team or to City under this Agreement is found by the UASI Management Team or by City
to be false or misleading.
(b) Failure to Perform Other Covenants. SUBRECIPIENT fails to perform or breaches
any provision or covenant of this Agreement to be performed or observed by SUBRECIPIENT as and
when performance or observance is due and such failure or breach continues for a period of ten (10) days
after the date on which such performance or observance is due.
(c) Failure to Comply with Applicable Laws. SUBRECIPIENT fails to perform or
breaches any of the terms or provisions of Article 12.
(d) Voluntary Insolvency. SUBRECIPIENT(i) is generally not paying its debts as they
become due, (ii) files, or consents by answer or otherwise to the filing against it of, a petition for relief or
reorganization or arrangement or any other petition in bankruptcy or for liquidation or to take advantage
of any bankruptcy, insolvency or other debtors' relief law of any jurisdiction, (iii) makes an assignment
for the benefit of its creditors, (iv) consents to the appointment of a custodian, receiver, trustee or other
officer with similar powers of SUBRECIPIENT or of any substantial part of SUBRECIPIENT's property
or (v) takes action for the purpose of any of the foregoing.
(e) Involuntary Insolvency. Without consent by SUBRECIPIENT, a court or government
authority enters an order, and such order is not vacated within ten (10) days, (i) appointing a custodian,
receiver, trustee or other officer with similar powers with respect to SUBRECIPIENT or with respect to
any substantial part of SUBRECIPIENT's property, (ii) constituting an order for relief or approving a
petition for relief or reorganization or arrangement or any other petition in bankruptcy or for liquidation
or to take advantage of any bankruptcy, insolvency or other debtors' relief law of any jurisdiction or
(iii) ordering the dissolution, winding -up or liquidation of SUBRECIPIENT.
7.2 Remedies upon Event of Default. Upon and during the continuance of an Event of Default, City
may do any of the following, individually or in combination with any other remedy:
(a) Termination. City may terminate this Agreement by giving a written termination notice
to SUBRECIPIENT and, on the date specified in such notice, this Agreement shall terminate and all
rights of SUBRECIPIENT hereunder shall be extinguished. In the event of such termination, City will
pay SUBRECIPIENT for Authorized Expenditures in any Reimbursement Request that was submitted
and approved by the UASI Management Team and by City prior to the date of termination specified in
such notice.
(b) Withholding of Grant Funds. City may withhold all or any portion of Grant Funds not
yet disbursed hereunder, regardless of whether SUBRECIPIENT has previously submitted a
Reimbursement Request or whether the UASI Management Team and/or City has approved the
disbursement of the Grant Funds requested in any Reimbursement Request. Any Grant Funds withheld
pursuant to this Section and subsequently disbursed to SUBRECIPIENT after cure of applicable Events
of Default shall be disbursed without interest.
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(c) Return of Grant Funds. City may demand the immediate return of any previously
disbursed Grant Funds that have been claimed or expended by SUBRECIPIENT in breach of the terms of
this Agreement, together with interest thereon from the date of disbursement at the maximum rate
permitted under applicable law.
7.3 Termination for Convenience.
(a) City shall have the option, in its sole discretion, to terminate this Agreement, at any time
during the term hereof, for convenience and without cause. City shall exercise this option by giving
SUBRECIPIENT written notice of termination. The notice shall specify the date on which termination
shall become effective.
(b) Upon receipt of the notice, SUBRECIPIENT shall commence and perform, with
diligence, all actions necessary on the part of SUBRECIPIENT to effect the termination of this
Agreement on the date specified by City and to minimize the liability of SUBRECIPIENT and City to
third parties as a result of termination. All such actions shall be subject to the prior approval of the UASI
Management Team.
(c) Within 30 days after the specified termination date, SUBRECIPIENT shall submit to the
UASI Management Team an invoice for all Authorized Expenses incurred through the termination date.
For Authorized Expenses incurred after receipt of the notice of termination, City will only reimburse
SUBRECIPIENT if the Authorized Expenses received prior approval from the UASI Management Team
as specified in subparagraph (b).
(d) In no event shall City be liable for costs incurred by SUBRECIPIENT or any of its
contractors after the termination date specified by City.
(e) City's payment obligation under this Section shall survive termination of this Agreement.
7.4 Remedies Nonexclusive. Each of the remedies provided for in this Agreement may be exercised
individually or in combination with any other remedy available hereunder or under applicable laws, rules
and regulations. The remedies contained herein are in addition to all other remedies available to City at
law or in equity by statute or otherwise and the exercise of any such remedy shall not preclude or in any
way be deemed to waive any other remedy.
ARTICLE 8
ASSIGNMENTS
8.1 No Assignment by SUBRECIPIENT. SUBRECIPIENT shall not, either directly or indirectly,
assign, transfer, hypothecate, subcontract or delegate all or any portion of this Agreement or any rights,
duties or obligations of SUBRECIPIENT hereunder without the prior written consent of the UASI
Management Team. This Agreement shall not, nor shall any interest herein, be assignable as to the
interest of SUBRECIPIENT involuntarily or by operation of law without the prior written consent of
City. A change of ownership or control of SUBRECIPIENT or a sale or transfer of substantially all of the
assets of SUBRECIPIENT shall be deemed an assignment for purposes of this Agreement.
8.2 Agreement Made in Violation of this Article. Any agreement made in violation of Section 8.1
shall confer no rights on any person or entity and shall automatically be null and void.
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8.3 SUBRECIPIENT Retains Responsibility. SUBRECIPIENT shall in all events remain liable for
the performance by any contractor, or assignee of all of the covenants, terms and conditions in this
Agreement.
ARTICLE 9
NOTICES AND OTHER COMMUNICATIONS
9.1 Requirements. Unless otherwise specifically provided herein, all notices, consents, directions,
approvals, instructions, requests and other communications hereunder shall be in writing, shall be
addressed to the person and address set forth below and shall be (a) deposited in the U.S. mail, first class,
certified with return receipt requested and with appropriate postage, (b) hand delivered or (c) sent via
facsimile (if a facsimile number is provided below):
If to City of San Diego Office of Homeland Security UASI Management Team:
San Diego Office of Homeland Security
1010 Second Ave, Suite 1500
San Diego, CA 92101
Attn: Katherine Jackson, Program Manager
Facsimile No.: (619) 533-6786
If to SUBRECIPIENT:
City of National City
343 E. 16th Street
National City, CA 91950
Attn: Walter Amedee
Facsimile No,: (619)336-4328
9.2 Effective Date. All communications sent in accordance with Section 9.1 shall become effective
on the date of receipt. Such date of receipt shall be determined by: (a) if mailed, the return receipt,
completed by the U.S. postal service; (b) if sent via hand delivery, a receipt executed by a duly authorized
agent of the party to whom the notice was sent; or (c) if sent via facsimile, the date of telephonic
confirmation of receipt by a duly authorized agent of the party to whom the notice was sent or, if such
confirmation is not reasonably practicable, the date indicated in the facsimile machine transmission report
of the party giving such notice.
9.3 Change of Address. From time to time any party hereto may designate a new address or
recipient for notice for purposes of this Article 9 by written notice to the other party and the UASI
Management Team.
ARTICLE 10
MISCELLANEOUS
10.1 No Waiver. No waiver by San Diego of any default or breach of this Agreement shall be implied
from any failure by the UASI Management Team or San Diego to take action on account of such default
if such default persists or is repeated. No express waiver by San Diego shall affect any default other than
the default specified in the waiver and shall be operative only for the time and to the extent therein stated.
Waivers by San Diego of any covenant, term or condition contained herein shall not be construed as a
waiver of any subsequent breach of the same covenant, term or condition. The consent or approval by the
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14
UASI Management Team of any action requiring further consent or approval shall not be deemed to
waive or render unnecessary the consent or approval to or of any subsequent similar act.
10.2 Modification. This Agreement may not be modified, nor may compliance with any of its terms
be waived, except by written instrument executed and approved in the same manner as this Agreement;
provided, however, that the General Manager or designee may establish alternate procedures for
modification of the Grant Plan.
10.3' Governing Law; Venue. The formation, interpretation and performance of this Agreement shall
be governed by the laws of the State of California, without regard to its conflict of laws principles. Venue
for all litigation relative to the formation, interpretation and performance of this Agreement shall be in
San Diego.
10.4 SUBRECIPIENT to Pay All Taxes. SUBRECIPIENT shall pay to the appropriate
governmental authority, as and when due, any and all taxes, fees, assessments or other governmental
charges, including possessory interest taxes and California sales and use taxes, levied upon or in
connection with this Agreement, the Grant Plan, the Grant Funds or any of the activities contemplated by
this Agreement.
10.5 Headings. All article and section headings and captions contained in this Agreement are for
reference only and shall not be considered in construing this Agreement.
10.6 Entire Agreement. This Agreement sets forth the entire Agreement between the parties, and
supersedes all other oral or written provisions. The following Appendices are attached to and a part of
this Agreement:
• Appendix A, SUBRECIPIENT Award Letter
• Appendix B, Grant Assurances
• Appendix C, Form of Reimbursement Request
• Appendix D, Performance Period Extension Request
10.7 Certified Resolution of Signatory Authority. Upon request of San Diego, SUBRECIPIENT
shall deliver to San Diego a copy of the corporate resolution(s) authorizing the execution, delivery and
performance of this Agreement, certified as true, accurate and complete by the appropriate authorized
representative of SUBRECIPIENT.
10.8 Severability. Should the application of any provision of this Agreement to any particular facts or
circumstances be found by a court of competent jurisdiction to be invalid or unenforceable, then (a) the
validity of other provisions of this Agreement shall not be affected or impaired thereby, and (b) such
provision shall be enforced to the maximum extent possible so as to effect the intent of the parties and
shall be reformed without further action by the parties to the extent necessary to make such provision
valid and enforceable.
10.9 Successors; No Third -Party Beneficiaries. Subject to the terms of Article 8, the terms of this
Agreement shallbe binding upon, and inure to the benefit of, the parties hereto and their successors and
assigns. Nothing in this Agreement, whether express or implied, shall be construed to give any person or
entity (other than the parties hereto and their respective successors and assigns and, in the case of
Article 6, the Indemnified Parties) any legal or equitable right, remedy or claim under or in respect of this
Agreement or any covenants, conditions or provisions contained herein.
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November 1, 2016
10.10 Survival of Terms. The obligations of SUBRECIPIENT and the terms of the following
provisions of this Agreement shall survive and continue following expiration or termination of this
Agreement: Sections 4.3 and 4.4, Article 6, this Article 10, and the Grant Assurances of Appendix B.
10.11 Further Assurances. From and after the date of this Agreement, SUBRECIPIENT agrees to do
such things, perform such acts, and make, execute, acknowledge and deliver such documents as may be
reasonably necessary or proper and usual to complete the transactions contemplated by this Agreement
and to carry out the purpose of this Agreement in accordance with this Agreement.
10.12 Disclosure of Subawards and Executive Compensation. Pursuant to the Federal Funding
Accountability and Transparency Act (FFATA) (P.L. 109-282) as amended by Section 6202(a) of the
Government Funding Transparency Act of 2008 (P.L. 110-252), full disclosure to the public of entities or
organizations receiving federal funds is now required. As defined by the Office of Management and
Budget (OMB), all new Federal awards of $25,000 or more as of October 1, 2010, are subject to FFATA
reporting requirements. The Transparency Act definition of "Federal awards" includes not only prime
awards for grantees, cooperators, and contractors, but also awards to sub -recipients. If applicable,
SUBRECIPIENT must provide the following information on SUBRECIPIENT letterhead within 30 days
of receipt of this Agreement.
1. The Total compensation and names of the top five executives if:
a) 80% or more of annual gross revenues are from Federal awards (contracts, sub -contracts
and Federal financial assistance), and $25,000,000 or more in annual gross revenues from
Federal awards; and,
b) Compensation information is not already available through reporting to the Securities and
Exchange Commission.
10.13 Cooperation with UASI Programs and Activities.
(a) Subject to reasonable terms and conditions, SUBRECIPIENT agrees to participate in
UASI-sponsored exercises, and to make available equipment acquired with Grant Funds for use as part of
such exercises.
(b) To the extent permitted by law, SUBRECIPIENT agrees to share with the Approval
Authority informational work products (such as plans, reports, data, etc.) created or acquired using Grant
Funds.
ARTICLE 11
INSURANCE
11.1 Types and Amounts of Coverage. Without limiting SUBRECIPIENT's liability pursuant to
Article 6 of this Agreement, SUBRECIPIENT shall maintain in force, during the full term of the
Agreement, insurance in the following amounts and coverages:
(a) Workers' Compensation, in statutory amounts, with Employers' Liability Limits
not less than $1,000,000 each accident, injury, or illness; and
FY 16 UASI — SUBRECIPIENT
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16
(b) Commercial General Liability Insurance with limits not less than $1,000,000 each
occurrence Combined Single Limit for Bodily Injury and Property Damage, including Contractual Liability,
Personal Injury, Products and Completed Operations; and
(c) Commercial Automobile Liability Insurance with limits not less than $1,000,000
each occurrence Combined Single Limit for Bodily Injury and Property Damage, including Owned, Non -
Owned and Hired auto coverage, as applicable.
11.2 Additional Requirements for General and Automobile Coverage. Commercial General
Liability and Commercial Automobile Liability Insurance policies must be endorsed to provide:
(a) Name as Additional Insured the City and County of San Diego, its Officers,
Agents, and Employees.
(b) That such policies are primary insurance to any other insurance available to the
Additional Insureds, with respect to any claims arising out of this Agreement, and that insurance applies
separately to each insured against whom claim is made or suit is brought.
11.3 Additional Requirements Regarding Workers' Compensation. Regarding Workers'
Compensation, SUBRECIPIENT hereby agrees to waive subrogation which any insurer of
SUBRECIPIENT may acquire from SUBRECIPIENT by virtue of the payment of any loss.
SUBRECIPIENT agrees to obtain any endorsement that may be necessary to effect this waiver of
subrogation.- The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of
the City for all work performed by the SUBRECIPIENT, its employees, agents and subcontractors.
11.4 Additional Requirements for All Policies. All policies shall provide thirty days' advance written
notice to the City of reduction or nonrenewal of coverages or cancellation of coverages for any reason.
Notices shall be sent to the City address in Article 9, Notices and Other Communications.
11.5 Required Post -Expiration Coverage. Should any of the required insurance be provided under a
claims -made form, SUBRECIPIENT shall maintain such coverage continuously throughout the term of this
Agreement and, without lapse, for a period of three years beyond the expiration of this Agreement, to the
effect that, should occurrences during the Agreement term give rise to claims made after expiration of the
Agreement, such claims shall be covered by such claims -made policies.
11.6 General Annual Aggregate Limit/Inclusion of Claims Investigation or Legal Defense Costs.
Should any of the required insurance be provided under a form of coverage that includes a general annual
aggregate limit or provides that claims investigation or legal defense costs be included in such general
annual aggregate limit, such general annual aggregate limit shall be double the occurrence or claims limits
specified above.
11.7 Lapse in Insurance. Should any required insurance lapse during the term of this Agreement,
requests for reimbursement originating after such lapse may not be processed, in the City's sole discretion,
until the City receives satisfactory evidence of reinstated coverage as required by this Agreement, effective
as of the lapse date. If insurance is not reinstated, the City may, at its sole option, terminate this Agreement
effective on the date of such lapse of insurance.
11.8 Evidence of Insurance. Before commencing any operations or expending any Grant Funds under
this Agreement, SUBRECIPIENT shall furnish to City certificates of insurance and additional insured
policy endorsements with insurers with ratings comparable to A-, VIII or higher, that are authorized to do
business in the State of California, and that are satisfactory to City, in form evidencing all coverages set
forth above. Failure to maintain insurance shall constitute a material breach of this Agreement.
FY 16 UASI - SUBRECIPIENT
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17
November 1, 2016
11.9 Effect of Approval. Approval of the insurance by City shall not relieve or decrease the liability of
SUBRECIPIENT hereunder.
11.10 Insurance for Subcontractors and Evidence of this Insurance. If a subcontractor will be used to
complete any portion of this Agreement, SUBRECIPIENT shall ensure that the subcontractor shall provide
all necessary insurance and shall name the City and County of San Diego, its officers, agents and employees
and the SUBRECIPIENT as additional insureds.
11.11 Authority to Self -Insure. Nothing in this Agreement shall preclude SUBRECIPIENT from self -
insuring all or part of the insurance requirement in this Article. However, SUBRECIPIENT shall provide
proof of self-insurance, in a form acceptable to San Diego, in the amounts of each line of self-insurance.
ARTICLE 12
COMPLIANCE
12.1 Nondiscrimination. In the performance of this Agreement, SUBRECIPIENT agrees not to
discriminate against any employee, San Diego employee working with SUBRECIPIENT, applicant for
employment with SUBRECIPIENT, or against any person seeking accommodations, advantages,
facilities, privileges, services, or membership in all business, social, or other establishments or
organizations, on the basis of the fact or perception of a person's race, color, creed, religion, national
origin, ancestry, age, height, weight, sex, sexual orientation, gender identity, domestic partner status,
marital status, disability or Acquired Immune Deficiency Syndrome or HIV status (AIDS/HIV status), or
association with members of such protected classes, or in retaliation for opposition to discrimination
against such classes.
12.2 Conflict of Interest. Through its execution of this Agreement, SUBRECIPIENT acknowledges
that it is familiar with the provisions of Section 87100 et seq. and Section 1090 et seq. of the Government
Code of the State of California, and certifies that it does not know of any facts which constitutes a
violation of said provisions and agrees that it will immediately notify City if it becomes aware of any
such fact during the term of this Agreement. SUBRECIPIENT agrees that it will promptly notify City in
writing of all violations of State or Federal criminal law involving fraud, bribery, or gratuities affecting or
involving the use of Grant Funds.
12.3 Compliance with ADA. SUBRECIPIENT acknowledges that, pursuant to the ADA, programs,
services and other activities provided by a public entity to the public, whether directly or through a
grantee or contractor, must be accessible to the disabled public. SUBRECIPIENT shall not discriminate
against any person protected under the ADA in connection with all or any portion of the Grant Plan and
shall comply at all times with the provisions of the ADA.
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November 1, 2016
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed as of the
date first specified herein.
CITY OF SAN DIEGO:
By:
KATHERINE JACKSON
PROGRAM MANAGER
OFFICE OF HOMELAND SECURITY
Approved as to Form:
Jan I. Goldsmith
City Attorney
By:
Deputy City Attorney
SUBRECIPIENT:
MORRISON
M YOR
decal` ':axID## 95-6000749
Approved as to Form:
George H. Eiser, III
Interim City Attorney
BY: �...
FY 16 UASI - SUBRECIPIENT
Page 19 of 19 November 1, 2016
19
Appendix A — SUBRECIPIENT Award Letter
The City of
SAN DIEGO )
Office of Homeland Security
December 2, 2016
Ron Morrison
Mayor
City of National City
1243 National City Blvd
National City, CA 91950
SUBJECT: NOTIFICATION OF SUBRECIPIENT AWARD APPROVAL - UPDATED
FY 2016 Homeland Security Grant Program
Grant# 2016-00102 Cal OES ID## 073-66000
Sub -recipient Performance Period: September 1, 2016, to December 31, 2018
Sub -recipient:
The San Diego Office of Homeland Security (SD OHS) has approved your FY16 Urban Area Security
Initiative (UASI) award. . This version supersedes all previous versions.
Activities:
All Projects
Project A - Risk Management and Planning
Project B - Info Analysis & Infrastructure Protection
Project C - CBRNE
Project D - Interoperable Communications
Project E - Medical and Public Health
Project F — Community Prep and Mass Care
Project G — Training Participation
Project G — Training Conduct
Amount
$219,010
$10,000
$200,000
$9,010
Completion Date
December 31, 2017
December 31, 2017
December 31, 2017
December 31, 2018
December 31, 2017
December 31, 2017
December 31, 2017
December 31, 2017
Once your completed MOU and Grant Assurances are signed and received in our office, you may
request reimbursement of eligible grant expenditures.
During the application process, the Regional Technology Partnership (RTP) vetted and the Urban Area
Working Group (UAWG) approved your project(s). Throughout the grant cycle, SD OHS will use
performance milestones set in the HSGP application as indicators of performance and this information
may be used in assessing future competitive grant applications. All activities funded with this award
must be completed within the sub -recipient performance period.
You are required to comply with all applicable federal, state, and local environmental and historic
preservation (EHP) requirements. Additionally, Aviation/Watercraft requests, projects requiring EHP
review, controlled equipment, and sole source procurement requests require additional approvals from
FY 16 UASI - SUBRECIPIENT
1010 Second Avenue, Suite 1500, MS 615H
San Diego, CA ZIP 92101
20
A-1
November 1, 2016
T (619) 533-6760
F (619) 533.6786
sandiego.gov
Appendix A — SUBRECIPIENT Award Letter
City of National City
December 2, 2016
Page 2
California Governor's Office of Emergency Services (Cal OES). Sub -recipients must obtain written
approval for these activities prior to incurring any costs, in order to be reimbursed for any related costs
under this grant. Sub -recipients are also required to obtain a performance bond prior to the purchase of
any equipment item over $250,000, including any aviation or watercraft financed with homeland
security dollars. Performance bonds must be submitted to your UASI Program Representative no later
than the time of reimbursement.
Following acceptance of this award, you must sign and return the SD OHS Memorandum of
Understanding (MOU) as well as the Cal OES grant assurances. Your agency must coordinate with
SD OHS to prepare and submit quarterly projections via email so that SD OHS can comply with
the semi-annual BSIR reporting for the duration of the grant period or until you complete all
activities and the grant is formally closed. You must also submit a copy of the Cal OES performance
reports to your UASI Program Representative monthly or as directed. Failure to submit required
reports could result in grant reduction, suspension, or termination.
This grant is subject to all provisions of 2 CFR Part 200. Any funds received in excess of current
needs, approved amounts, or those found owed as a result of a final review or audit, must be refunded
to SD OHS within 30 days upon receipt of an invoice from SD OHS.
Your dated signature is required on this letter. Please sign and return the original to your UASI
Program Representative at 1010 2"d Ave Ste. 1500, San Diego, CA 92101 within 20 days
of receipt and keep a copy for your files.
For further assistance, please feel free to contact your SD OHS UASI Program Representative
at (619) 533-6760.
Sincerely,
Kath'brihe Jackson
Program Manager
City of San Diego Office of Homeland Security
Mayor, City of National City
t,./, 5/DO
Date
FY 16 UASI - SUBRECIPIENT
21
A-2 November 1, 2016
Appendix B-- Grant Assurances
Name of Jurisdiction: City of National City
Name of Authorized Agent: Ron Morrison Address: 1 24.E National City BL
City: Nat1 onal City State: California Zip Code: 91950
Telephone Number: (61 9) 336-4996
Fax Number: (61 9) 336-4328 E-Mail Address: wamedee nationalcityca. gov
As the duly authorized representative of the Applicant, I hereby certify that the Applicant
has the legal authority to apply for federal assistance and the institutional, managerial and
financial capability (including funds sufficient to pay any non-federal share of project cost) to
ensure proper planning, management and completion of the project described in this application,
within prescribed timelines.
I further acknowledge that the Applicant is responsible for reviewing and adhering to all
requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO);
(c) California Supplement to the NOFO; and
(d) Federal and State Grant Program Guidelines.
Federal Regulations
Government cost principles, uniform administrative requirements and audit requirements for
federal grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (CFR)
and updates are issued by the Office of Management and Budget (OMB) and can be found at
http://www.whitehouse.gov/omb/.
Significant state and federal grant award requirements (some of which appear in the
documents listed above) are set forth below. The Applicant hereby agrees to comply with
the following:
1. Proof of Authority
The Applicant will obtain written authorization from the city council, governing board or
authorized body in support of this project. This written authorization must specify that the
Applicant and the city council, governing board, or authorized body agree:
(a) To provide all matching funds required for the grant project and that any cash match
will be appropriated as required.
(b) Any liability arising out of the performance of this agreement shall be the responsibility
of the Applicant and the city council, governing board or authorized body.
FY 16 UASI — SUBRECIPIENT
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Initials:
(c) Grant funds shall not be used to supplant expenditures controlled by the city council,
governing board or authorized body.
(d) The official executing this agreement is, in fact, authorized to do so.
This Proof of Authority must be maintained on file and readily available upon request.
2. Period of Performance
The Applicant will initiate work after approval of the award and complete all work within the
period of performance specified in the grant.
3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the U.S. Code (U.S.C.), for persons entering into a
contract, grant, loan or cooperative agreement from an agency or requests or receives from
an agency a commitment providing for the United States to insure or guarantee a loan, the
Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of an agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the awarding of any
Federal contract, the making of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or cooperative
agreement.
(b) If any funds other than federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with this federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form-
LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and
§§7324-7328) which limit the political activities of employees whose principal employment
activities are funded in whole or in part with federal funds.
Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support
the enactment, repeal, modification or adoption of any law, regulation or policy without the
express written approval from the California Governor's Office of Emergency Services (Cal
OES) or the federal awarding agency.
FY 16 UASI — SUBRECIPIENT
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23
Initials:
4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 CFR §200.212 and codified in 2
CFR Part 180, Debarment and Suspension, the Applicant will provide protection against
waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in
their dealings with the federal government. The Applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded from covered transactions by any federal department or
agency;
(b) Have not within a three-year period preceding this application been convicted of or
had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(federal, state, or local) transaction or contract under a public transaction; violation of
federal or state antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the offenses
enumerated in paragraph (2)(b) of this certification; and
(d) Have not within a three-year period preceding this application had one or more public
transaction (federal, state, or local) terminated for cause or default.
Where the Applicant is unable to certify to any of the statements in this certification, he or she
shall attach an explanation to this application.
5. Non -Discrimination and Equal Employment Opportunity
The Applicant will comply with all federal statutes relating to non-discrimination. These
include, but are not limited to, the following:
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. §2000d
et. seq.) which prohibits discrimination on the basis of race, color, or national origin
and requires that recipients of federal financial assistance take reasonable steps to
provide meaningful access to persons with limited English proficiency (LEP) to their
programs and services;
(b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§1681-1683, and 1685-
1686), which prohibits discrimination on the basis of sex in any federally funded
educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794), which prohibits
discrimination against those with disabilities or access and functional needs;
(d) Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the
basis of disability and requires buildings and structures be accessible to those with
disabilities and access and functional needs;(42 U.S.C. §§ 12101-12213.);
FY 16 UASI — SUBRECIPIENT
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Initials:
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits
discrimination on the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290), relating to confidentiality of
patient records regarding substance abuse treatment;
(g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §3601 et seq.), relating to
nondiscrimination in the sale, rental or financing of housing;
(h) Executive Order 11246, which prohibits federal contractors and federally assisted
construction contractors and subcontractors, who do over $10,000 in Government
business in one year from discriminating in employment decisions on the basis of
race, color, religion, sex, sexual orientation, gender identification, or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color,
religion, sex, sexual orientation, gender identification, or national origin in hiring and
employment in both the United States federal workforce and on the part of
government contractors;
(j) California Public Contract Code §10295.3, which prohibits discrimination based on
domestic partnerships and those in same sex marriages;
(k) Any other nondiscrimination provisions in the specific statute(s) under which
application for federal assistance is being made; and
(I) The requirements of any other nondiscrimination statute(s) which may apply to the
application.
In addition to the items listed in (a) through (n), the Applicant will comply with California's Fair
Employment and Housing Act (FEHA). FEHA prohibits harassment and discrimination in
employment because of ancestry, race, color, religious creed (including religious dress and
grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical
conditions related to pregnancy, childbirth, or breastfeeding), gender, gender identity, gender
expression, sexual orientation, marital status, national origin, ancestry, mental and physical
disability, genetic information, medical condition, age, pregnancy, denial of medical and family
care leave, or pregnancy disability leave (California Government Code §§ 12940, 12945,
12945.2), military and veteran status, and/or retaliation for protesting illegal discrimination
related to one of these categories, or for reporting patient abuse in tax supported institutions.
6. Drug -Free Workplace
As required by the Drug -Free Workplace Act of 1988 (41 U.S.C. §701 et seq.), the Applicant
certifies that it will maintain a drug -free workplace and a drug -free awareness program as
outlined in the Act.
FY 16 UASI — SUBRECIPIENT
B-4 November 1, 2016
25
Initials:
7. Environmental Standards
The Applicant will comply with state and federal environmental standards, which may be
prescribed pursuant to the following, as applicable:
(a) California Environmental Quality Act (CEQA) (California Public Resources Code §§
21000-21177), to include coordination with the city or county planning agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§
15000-15387);
(c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the
basic structure for regulating discharges of pollutants into the waters of the United
States and regulating quality standards for surface waters;
(d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from
stationary and mobile sources;
(e) Institution of environmental quality control measures under the National Environmental
Policy Act of 1969 (P.L. 91-190) and Executive Order 12898 on the Environmental
Justice Act, and Executive Order 11514 on Environmental Quality;
(f) Notification of Environmental Protection Agency (EPA) violating facilities pursuant to
Executive Order 11738;
(g) Protection of wetlands pursuant to Executive Order 11990;
(h) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988;
(i) Assurance of project consistency with the approved State management program
developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §1451 et
seq.);
(j) Conformity of Federal actions to State (Clean Air) Implementation Plans under Section
176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §7401 et seq.);
(k) Executive Order 11738 instituted to assure that each federal agency empowered to
enter into contracts for the procurement of goods, materials, or services and each
federal agency empowered to extend federal assistance by way of grant, loan, or
contract shall undertake such procurement and assistance activities in a manner that
will result in effective enforcement of the Clean Air Act and the Federal Water Pollution
Control Act Executive Order Executive Order 11990 which requires preservation of
wetlands;
(I) The Safe Drinking Water Act of 1974, (P.L. 93-523);
(m)The Endangered Species Act of 1973, (P.L. 93-205);
(n) Wild and Scenic Rivers Act of 1968 (16 U.S.C. §1271 et seq.) related to protecting
components or potential components of the national wild and scenic rivers system.
The Applicant shall not be: 1) in violation of any order or resolution promulgated by the State
Air Resources Board or an air pollution district; 2) subject to a cease and desist order pursuant
to § 13301 of the California Water Code for violation of waste discharge requirements or
discharge prohibitions; or 3) determined to be in violation of federal law relating to air or water
pollution.
FY 16 UASI — SUBRECIPIENT
B-5 November 1, 2016
26
Initials:
8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the Applicant
will cause to be performed the required financial and compliance audits in accordance with
the Single Audit Act Amendments of 1996 and Title 2 of the Code of Federal Regulations, Part
200, Subpart F Audit Requirements.
9. Access to Records
In accordance with 2 CFR §200.336, the Applicant will give the awarding agency, the
Comptroller General of the United States and, if appropriate, the state, through any authorized
representative, access to and the right to examine all records, books, papers, or documents
related to the award. The Applicant will require any subrecipients, contractors, successors,
transferees and assignees to acknowledge and agree to comply with this provision.
10. Conflict of Interest
The Applicant will establish safeguards to prohibit employees from using their positions for a
purpose that constitutes or presents the appearance of personal or organizational conflict of
interest, or personal gain.
11. Financial Management
False Claims for Payment The Applicant will comply with 31 U.S.0 §3729 which sets forth
that no subgrantee, recipient or subrecipient shall submit a false claim for payment,
reimbursement or advance.
12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding
Accountability and Transparency Act (FFATA) (P.L. 109-282), specifically (a) the reporting of
subawards obligating $25,000 or more in federal funds and (b) executive compensation data
for first -tier subawards. This includes the provisions of FFATA, which includes requirements
for executive compensation, and also requirements implementing the Act for the non-federal
entity at 2 CFR part 25 Financial Assistance Use of Universal Identifier and Central Contractor
Registration and 2 CFR part 170 Reporting Subaward and Executive Compensation
Information.
13. Whistleblower Protections
The Applicant also must comply with statutory requirements for whistleblower protections at
10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and § 4310.
14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking Victims
Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits grant award recipients
or a subrecipient from: (1) engaging in trafficking in persons during the period of time that the
award is in effect: (2) procuring a commercial sex act during the period of time that the award
FY 16 UASI — SUBRECIPIENT
B-6 November 1, 2016
27
Initials:
is in effect: or (3) using forced labor in the performance of the award or subawards under the
award.
15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) Comply with the provisions of the Davis -Bacon Act (40 U.S.C. §§ 276a to 276a-7), as
applicable, and the Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the
Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding
labor standards for federally -assisted construction contracts or subcontracts.
(b) Comply with the Federal Fair Labor Standards Act (29 U.S.C. § 201 et al.) as they
apply to employees of institutes of higher learning (IHE), hospitals and other non-profit
organizations.
16. Worker's Compensation
The Applicant must comply with provisions which require every employer to be insured to
protect workers who may be injured on the job before commencing performance of the work
of this Agreement, as per the workers compensation laws set forth in California Labor Code
§§ 3700 et seq.
17. Property -Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and III of the Uniform Relocation Assistance
and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair
and equitable treatment of persons displaced or whose property is acquired as a result
of Federal or federally -assisted programs. These requirements apply to all interests in
real property acquired for project purposes regardless of Federal participation in
purchase.
(b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973 (P.L. 93-234) which requires subrecipients in a special
flood hazard area to participate in the program and to purchase flood insurance if the
total cost of insurable construction and acquisition is $10,000 or more.
(c) Assist the awarding agency in assuring compliance with Section 106 of the National
Historic Preservation Act of 1966, as amended (16 U.S.C. § 470), Executive Order
11593 (identification and protection of historic properties), and the Archaeological and
Historic Preservation Act of 1974 (16 U.S.C. § 469a-1 et seq.).
(d) Comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and
24 CFR Part 35) which prohibits the use of lead -based paint in construction or
rehabilitation of residence structures.
FY 16 UASI — SUBRECIPIENT
B-7 November 1, 2016
28
Initials:
18. Certifications Applicable Only to Federally -Funded Construction Projects
For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title or other
interest in the site and facilities without permission and instructions from the awarding
agency. Will record the federal awarding agency directives and will include a covenant
in the title of real property acquired in whole or in part with federal assistance funds to
assure nondiscrimination during the useful life of the project.
(b) Comply with the requirements of the awarding agency with regard to the drafting,
review and approval of construction plans and specifications.
(c) Provide and maintain competent and adequate engineering supervision at the
construction site to ensure that the complete work conforms with the approved plans
and specifications and will furnish progressive reports and such other information as
may be required by the assistance awarding agency or State.
19. Use of Cellular Device While Driving is Prohibited
Applicants are required to comply with California Vehicle Code sections 23123 and 23123.5.
These laws prohibit driving a motor vehicle while using an electronic wireless communications
device to write, send, or read a text -based communication. Drivers are also prohibited from
the use of a wireless telephone without hands -free listening and talking, unless to make an
emergency call to 911, law enforcement, or similar services.
20. Freedom of Information Act
The Applicant acknowledges that all information submitted in the course of applying for
funding under this program, or provided in the course of an entity's grant management
activities that are under Federal control, is subject to the Freedom of Information Act (FOIA),
5 U.S.C. § 552, and the California Public Records Rights Act, California Government Code
section 6250 et seq. The Applicant should consider these laws and consult its own State and
local laws and regulations regarding the release of information when reporting sensitive
matters in the grant application, needs assessment, and strategic planning process.
HOMELAND SECURITY GRANT PROGRAM - PROGRAM SPECIFIC ASSURANCES /
CERTIFICATIONS
21. Reporting Accusations and Findings of Discrimination
If during the past three years the recipient has been accused of discrimination on any basis
the recipient must provide a list of all such proceedings, pending or completed, including
outcome and copies of settlement agreements to the DHS financial assistance office and the
DHS Office of Civil Rights and Civil Liberties (CRCL) by e-mail at crcl(a,hq.dhs.gov or by mail
at U.S. Department of Homeland Security Office for Civil Rights and Civil Liberties Building
410, Mail Stop #0190 Washington, D.C. 20528.
FY 16 UASI — SUBRECIPIENT
B-8 November 1, 2016
29
Initials:
In the event any court or administrative agency makes a finding of discrimination against the
recipient, or the recipient settles a case or matter alleging such discrimination, recipients must
forward a copy of the complaint and findings to the DHS Component financial assistance office
and the CRCL office by e-mail or mail at the addresses listed above.
The United States has the right to seek judicial enforcement of these obligations.
22. Acknowledgment of Federal Funding from DHS
All recipients must acknowledge their use of federal funding when issuing statements, press
releases, requests for proposals, bid invitations, and other documents describing projects or
programs funded in whole or in part with federal funds.
23. Activities Conducted Abroad
All recipients must ensure that project activities carried on outside the United States are
coordinated as necessary with appropriate government authorities and that appropriate
licenses, permits, or approvals are obtained.
24. Best Practices for Collection and Use of Personally Identifiable Information (PII)
DHS defines personally identifiable information (PII) as any information that permits the
identity of an individual to be directly or indirectly inferred, including any information that is
linked or linkable to that individual. All recipients who collect PII are required to have a
publically-available privacy policy that describes standards on the usage and maintenance of
PII they collect. Award recipients may also find as a useful resource the DHS Privacy Impact
Assessments: Privacy Guidance and Privacy template respectively.
25. Copyright
All recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an
acknowledgement of Government sponsorship (including award number) to any work first
produced under federal financial assistance awards.
26. Energy Policy and Conservation Act
All recipients must comply with the requirements of 42 U.S.C. § 6201 which contain policies
relating to energy efficiency that are defined in the state energy conservation plan issued in
compliance with this Act.
27. Federal Debt Status
All recipients are required to be non -delinquent in their repayment of any federal debt.
Examples of relevant debt include delinquent payroll and other taxes, audit disallowances,
and benefit overpayments. See OMB Circular A-129.
28. Fly America Act of 1974
All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding
certificates under 49 U.S.C. § 41102) for international air transportation of people and property
FY 16 UASI - SUBRECIPIENT
B-9 November 1, 2016
30
Initials:
to the extent that such service is available, in accordance with the International Air
Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the
interpretative guidelines issued by the Comptroller General of the United States in the March
31, 1981, amendment to Comptroller General Decision B-138942
29. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all recipients
must ensure that all conference, meeting, convention, or training space funded in whole or in
part with federal funds complies with the fire prevention and control guidelines of the Federal
Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. § 2225a.
30. Non -supplanting Requirements
All Applicants who receive awards made under programs that prohibit supplanting by law must
ensure that federal funds do not replace (supplant) funds that have been budgeted for the
same purpose through non-federal sources.
32. Patents and Intellectual Property Rights
Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L. No.
96-517, as amended, and codified in 35 U.S.C. § 200 et seq. All recipients are subject to the
specific requirements governing the development, reporting, and disposition of rights to
inventions and patents resulting from financial assistance awards located at 37 C.F.R. Part
401 and the standard patent rights clause located at 37 C.F.R. § 401.14.
33. SAFECOM
All Applicants who receive awards made under programs that provide emergency
communication equipment and its related activities must comply with the SAFECOM
Guidance for Emergency Communication Grants, including provisions on technical standards
that ensure and enhance interoperable communications.
34. Terrorist Financing
All Applicants must comply with Executive Order 13224 and U.S. law that prohibit transactions
with, and the provisions of resources and support to, individuals and organizations associated
with terrorism. It is the legal responsibility of recipients to ensure compliance with the Order
and laws.
35. Reporting of Matters Related to Recipient Integrity and Performance
If the total value of the Applicant's currently active grants, cooperative agreements, and
procurement contracts from all federal assistance office exceeds $10,000,000 for any period
of time during the period of performance of this federal award, the Applicant must comply with
the requirements set forth in the government -wide Award Term and Condition for Recipient
Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of
which is incorporated here by reference in the terms and conditions of your award.
FY 16 UASI — SUBRECIPIENT
B-10 November 1, 2016
31
Initials:
36. USA Patriot Act of 2001
All recipients must comply with requirements of the Uniting and Strengthening America by
Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA
PATRIOT Act), which amends 18 U.S.C. §§ 175-175c.
IMPORTANT
The purpose of the assurance is to obtain federal and state financial assistance, including any
and all federal and state grants, loans, reimbursement, contracts, etc. The Applicant recognizes
and agrees that state financial assistance will be extended based on the representations made in
this assurance. This assurance is binding on the Applicant, its successors, transferees,
assignees, etc. Failure to comply with any of the above assurances may result in suspension,
termination, or reduction of grant funds.
All appropriate documentation, as outlined above, must be maintained on file by the Applicant
and available for Cal OES or public scrutiny upon request. Failure to comply with these
requirements may result in suspension of payments under the grant or termination of the grant or
both and the subrecipient may be ineligible for award of any future grants if the Cal OES
determines that any of the following has occurred: (1) the recipient has made false certification,
or (2) violates the certification by failing to carry out the requirements as noted above.
All of the language contained within this document must be included in the award documents for
all subawards at all tiers, including contracts under grants and cooperative agreements and
subcontracts. All recipients are bound by the Department of Homeland Security Standard Terms
and Conditions 2016, Version 6.0, hereby incorporated by reference, which can be found at:
https://www.dhs.gov/sites/default/files/publications/Fiscal%20Year%202016%20DHS%20Gener
al%20Terms%20and%20Conditions.pdf
The undersigned represents that he/she is authorized to enter into this agreement for and on
behalf of the said Applicant.
Applicant: City of National Cit
Signature of Authorized Agent:
Printed Name of Authorized Agent: Ron Morrison
Title: Mayor Date: 2 / 7 / 2 01 7
FY 16 UASI — SUBRECIPIENT
B-11 November 1, 2016
32
Initials:
Appendix C -- Form of Reimbursement Request
Cover Sheet (Invoice)
Office of Homeland Security
FY 16 Urban Area Security Initiative Grant Program
Award # 2016-00102
CalEMA ID #073-66000 CFDA #97.067
Reimbursement Request (Invoice) #
Mail Reimbursement Request to: DATE:
City of San Diego AGENCY:
Office of Homeland Security
ATTN: Grants Management Section DUNS Number:
1010 Second Ave, Ste 1500
San Diego, CA 92101
Expenditure Period:
Maximum Amount of
Funds Specified in
Subrecipent
Award Letter:
Type of Expenditure
Reimbursements
Requested this Request
Total Reimbursements
Requested to Date (incl. this
request)
Equipment
Training
Planning
Organization
Exercise
Total
$ -
$ -
For questions regarding this reimbusement request contact
Name
Phone
Email
Remittance Address (Address check will be mailed to)
FY 16 UASI - SUBRECIPIENT
33 C-1 November 1, 2016
Appendix C — Form of Reimbursement Request
Governor's Office of Homeland Security
FY16 Urban Area Security Grant
Grant: FY16 UASI Grant #2016-00102
FIPS #073-66000 CFDA #97.067
Supporting Information for Cash Request
Cash Request #_: Requesting reimbursement in the amount of $---------- DUNS #
Under Penalty of Perjury I certifiy that:
• The total amount of funds requested pursuant to this Reimbursement Request will be used to reimburse SUBRECIPIENT for Authorized Expenditures, which expenditures are set forth on the
attached Cover Sheet, to which are attached true and correct copies of all required documentation of such expenditures.
• After giving effect to the disbursement requested pursuant to this Reimbursement Request, the Funds disbursed as of the date of this disbursement will not exceed the maximum amount set
forth in Appendix A of this agreement for specific projects and programs.
• The representations, warranties and certifications made in the Agreement are true and correct in all material respects as if made on the date hereof, and SUBRECIPIENT is in compliance with
all Grant Assurances in Appendix B of the Agreement. Furthermore, by signing this report, SUBRECIPIENT certifies to the best of their knowledge and belief that the report is true, complete
and accurate and expenditures, disbursements, and cash receipts are for the purpose and objectives set forth in the terms and conditions of the federal award. SUBRECIPIENT is aware that
any false, fictitious or fraudulent information or the omission of any material fact, may subject SUBRECIPIENT to criminal civil or administrative penalties for fraud, false statements, false claims
or otherwise.
• No Event of Default has occurred and is continuing.
• The undersigned is an officer of SUBRECIPIENT authorized to execute this Reimbursement Request on behalf of SUBRECIPIENT.
• This claim is for costs incurred within the grant performance period
Printed Name:
Title:
Mailing Address:
Remittance Address (Address check
will be mailed to)
Phone Number:
Email Address:
Fax Number:
Signature Date:
Mail Reimbursement Requests to:
City of San Diego Office of Homeland Security
Grants Management Section
1010 Second Ave, Ste 1500 FY 16 UASI - SUBRECIPIENT
San Diego, CA 92101
5
C-2 November 1, 2016
Appendix C — Form of Reimbursement Request
FY
City of San Diego
Reimbursement Processing Checklist
Equipment Reimbursements
Grant
Jurisdiction Reimbursement Amount
Reimbursement Request Form signed by Authorized Agent or Other Designated Authorized Signer
Workbook
EVerified that items are in approved workbook (if it is not listed in the workbook it is not reimbursable)
Entered invoice information on appropriate line(s) and highlighted
Required Pre -Approvals Attached (EHP, Aviation, Sole Source, etc.)
Procurement Documentation
Agency procurement policy (Federal v. local requirements, the most stringent applies)
Quotes
Number of quotes received
RFP
_ Advertisement, Medium Used
_ RFP Cover Page
Cover Sheets showing the submitting bidders in response to RFP
Award Letter
Sole Source (Copy of Agency Approval and CalEMA Approval )
1122 Program
Copy of signed order form submitted to 1122 program
Performance Bond if equipment is a vehicle, aircraft or watercraft or any equipment $250,000 or more
EiInvoices
Invoices certified as originals
Vendor Debarment List Checked/Print out
Proof of Payment
Ei DUNS Number
EiConfirm each page within reimbursement request has grant identification stamp
FY 16 UASI — SUBRECIPIENT
C-3 November 1, 2016
S:\OHS\Grants\Reimbursement Process\Forms for Jurisdictions to Request Reimbursement\FY16 UASI Reimbursement Request Forms Equipment Checklist
35
Appendix C — Form of Reimbursement Request
City of San Diego
Reimbursement Processing Checklist
Training Reimbursements
FY Grant
Jurisdiction Reimbursement Amount
Reimbursement Request Form signed by Authorized Agent or Other Designated Authorized Signer
ElTraining Detail Worksheet
Invoices
IDVendor Debarment List Checked/Print out
Procurement Documentation
FAgency procurement policy (Federal v. local requirements, the most stringent applies)
Quotes
'Number of quotes received
RFP
_ Advertisement, Medium Used
RFP Cover Page
Cover Sheets showing the submitting bidders in response to RFP
Award Letter
LSole Source (Copy of Agency Approval and CalEMA Approval )
Proof of Course Total Cost (if requesting reimbursement)
Course Roster or Proof of Attendance (certificate)
ElProof of Travel Costs (if requesting reimbursement) You must use the most restrictive rates between your agency and Federal Per Diem
Contractor/Consultant Summary (Email Electronic Version to OHS)
Personnel Summary of overtime costs
El
Payroll documentation
Full Time Card for Each Employee
Proof of Hourly Rate
Financial System Report Showing Expense
Proof of Payment
Agency employee working as contractor must show time off proof
Confirm each page within the reimbursement request has a stamp Emailed Electronic Version of Employee Summary to OHS
El DUNS Number
FY 16 UASI - SUBRECIPIENT
C-4 November 1, 2016
S:\OHS\ Grants\Reimbursement Process \Forms for Jurisdictions to Request Reimbursement\FY16 UASI Reimbursement Request Forms Training Checklist
36
Appendix C -- Form of Reimbursement Request
FY
City of San Diego
Reimbursement Processing Checklist
Exercise Reimbursements
Grant
Jurisdiction Reimbursement Amount
❑ Reimbursement Request Form signed by Authorized Agent or Other Designated Authorized Signer
Exercise Detail Worksheet
Verified that total in each column matches documentation total provided
Invoices
❑ Procurement Documentation
Agency procurement policy (Federal v. local requirements, the most stringent applies)
Quotes
Number of quotes received
RFP
Advertisement, Medium Used
RFP Cover Page
Cover Sheets showing the submitting bidders in response to RFP
Award Letter
Sole Source (Copy of Agency Approval _ and CalEMA Approval )
Proof of Non -Personnel Exercise Total (if requesting reimbursement)
Exercise Roster or Proof of Attendance
Proof of Travel Costs (if requesting reimbursement) You must use the most restrictive rates between your agency and Federal Per Diem
Contractor/Consultant Summary (Email Electronic Version to OHS)
ElPersonnel Summary of overtime costs
Payroll documentation
Full Time Card for Each Employee
Proof of Hourly Rate
Financial System Report Showing Expense
Proof of Payment
0 Confirm each page within the reimbursement request has a stamp and is filled out
DUNS Number
FY 16 UASI — SUBRECIPIENT
C-5 November 1, 2016
S:\OHS\Grants\Reimbursement Process Forms for Jurisdictions to Request Reimbursement\FY16 UASI Reimbursement Request Forms Exercise Checklist
37
Appendix C — Form of Reimbursement Request
FY
City of San Diego
Reimbursement Processing Checklist
Planning
Organization
Grant
Jurisdiction Reimbursement Amount
❑ Reimbursement Request Form signed by Authorized Agent or Other Designated Authorized Signer
❑ Description of Tangible Product (Deliverable) (for Planning only)
❑ Workbook
Verified that items are in approved workbook (if it is not listed in the workbook it is not reimbursable)
Entered actual total amount spent in actual column of workbook and highlighted
❑ Task List
❑ Invoices
BInvoices certified as originals
Vendor Debarment List Checked/Print out
❑ Procurement Documentation
FAgency procurement policy(Federal v. local requirements, the most stringent applies)
Quotes
!Number of quotes received
RFP
_ Advertisement, Medium Used
RFP Cover Page
_ Cover Sheets showing the submitting bidders in response to RFP
Award Letter
LSole Source (Copy of Agency Approval and CalEMA Approval )
Proof of Travel Costs (if requesting reimbursement) You must use the most restrictive rates between your agency and Federal Per Diem
Contractor/Consultant Summary (Email Electronic Version to OHS)
Personnel Summary of overtime costs
Payroll documentation
Full Time Card for Each Employee or contractor
Proof of Hourly Rate
Financial System Report Showing Expense
Proof of Payment
❑ Confirm each page within the reimbursement request has a stamp and is filled out
❑ DUNS Number
FY 16 UASI - SUBRECIPIENT
C-6 November 1, 2016
S:\OHS\Grants\Reimbursement Process\Forms for Jurisdictions to Request Reimbursement\FY16 UASI Reimbursement Request Forms Planning Organization Checklist
38
Core City:
Jurisdiction:
Appendix C -- Form of Reimbursement Request
Office of Homeland Security
FY16 Urban Area Security Initiative Grant Program
Training/Exercise Costs Detail Worksheet
Course
Delivery
Overtime &
Backfill
Travel
TOTAL
$ -
$ -
$
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
"
C TOTAL
Expenditure Period:
Date:
Attendee Breakdown by Discipline
EMA
EMS
FS
GA
HZ
LE
PH
PSC
PW
Total
0
0
0
0
0
0
0
0
0
0
0
0
0
0
t7
b
b
0
b' 0
f5
NOTE: O.T. fringe benefits are limited to FICA, Worker's Compensation and Unemployment Compensation. Each jurisdiction must ensure that reimbursement requests do not include
any other O.T. fringe benefit expenditures. Other fringe benefit costs must be absorbed by the jurisdiction.
OHS Grant: FY16 UASI Grant: #2016-00102
CalOES #073-b6000 Jurisdiction: ----
Amount $ Doc Ref: Reimb Rqt #--
Training or Exercise?
FY 16 UASI - SUBRECIPIENT
C-7 November 1, 2016
Appendix C — Form of Reimbursement Request
PERSONNEL
CFDA #:
97.067
City of San Diego
2016-00102
073-66000
SUBMIT TO OHS ELECTRONICALLY AS WELL AS IN YOUR REIMBURSEMENT PACKET
LEDGER TYPE:
Cash Request
Today's Date
Expenditure Period.
jOate). From:
(Date) To:
Cash Request
_.
ProjectEmployee'Name
Letter
'.. -..
( fast name first)
..
9atkt'�II For-
Project/Deliverable -
je�dDeliwm'able
...
funding
Source
Discipline
Solution Area
Solution Area
Sutr Category
Dates of
Payroll Period
Hourly ��
Overtime
Rate
Total salary if
Benefits charged
for this Reporting
Period
Total Project
Hours
Cash Request
i
Total Cost Charged
to Grant
..
...
UASI
-
-
UASI
UASI
-
UASI
UASI
UASI
UASI
UASI
-
UASI
UASI
UASI
-
UASI
UASI
UASI
UASI
UASI
UASI
-
UASI
-
UASI
UASI
UASI
UASI
UASI
UASI
6•
UASI
UASI
•
UASI
UASI
UASI
UASI
-
UASI
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-
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UASI
UASI
UASI
UASI
-
UASI
UASI
UASI
UASI
UASI
I
UASI
UASI
FY 16 UASI - SUBRECIPIENT
FMFW v1.12 - 2012
C-8 November 1, 2016
Appendix C — Form of Reimbursement Request
CONSULTANT / CONTRACTOR
CFDA #:
97.067 HSGP
City of San Diego
073-66000
2016r00102
SUBMIT TO OHS ELECTRONICALL YAS WELL AS IN YOUR REIMBURSEMENT PACKET
LEDGER TYPE:
Cash Request
Todays Date
Expenditure Period.
(Date) From:
(Date) To:
Cash Request
Project
Letter
Consulting Firm &
Consultant Name
Project & Description of Services
Deliverable
Solution Area
Solution Area Sub -Total
Category
Expenditure
Category
Period of
Expenditure
Fee For
Deliverable
Billable Hour Breakdown
Cash
Request #
Total Cost Charged
to Grant
Salary &
Benefits charged
for this Reporting
Period
Hourly/Billing
Rate
Total Project
Hours
---,
•
•
-a
--1
EMFW v1.12 - 2012
FY 16 UASI - SUBRECIPIENT C-9
November 1, 2016
Appendix C — Form of Reimbursement Request
Per Diem Expenses for (Employee Name)
Date
Total
Breakfast
Lunch
-
Dinner
-
Snack
Tips
Total Meals
-
-
-
-
-
-
GSA Per Diem Meals & Inc Exp, Max
Reimbursable Meal Amount
-
-
-
-
-
-
-
-
-
_
-
Hotel
_
GSA Per Diem Lodging (excluding taxes & fee)
-
Reimbursable Lodging w taxes Amount
-
-
-
-
-
-
-
-
-
-
Mileage
-
Registration
-
Parking
-
Taxi
-
Total Reimbursable for
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Total Reimbursable for -
Per Diem Expenses for (Employee Name)
Date
Total
Breakfast
-
Lunch
-
Dinner
-
Snack
Tips
-
Total Meals-
GSA Per Diem Meals & Inc Exp,-
Reimbursable Meal Amount
-
-
-
-
-
-
-
-
-
-
-
Hotel
-
GSA Per Diem Lodging (excluding taxes)
Reimbursable Lodging w taxes Amount
-
-
-
-
-
-
-
-
Mileage
-
Registration
-
Parking
-
Taxi
-
Total Reimbursable for
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Total Reimbursable for -
Total Reimbursable for Claim
FY 16 UASI — SUBRECIPIENT
C-10
November 1, 2016
APPENDIX D — PERFORMANCE PERIOD EXTENSION REQUEST
City of San Diego Office of Homeland Security
PERFORMANCE PERIOD EXTENSION REQUEST
Subrecipient Name:
UASI FY:
Project:
Project Title:
Total Amount Allocated:
Amount Expended:
Original Milestone Deadline:
Adjusted Milestone with additional funds:
Requested Milestone Extension Deadline:
1. Describe the details of the project:
2. What is the current status of the project?
3. Please provide a timeline as to how you will meet the new requested date:
4. How have you analyzed your errors in the initial timeline? What are the reasons why the project is late?
5. How have you improved your planning and project management process to avoid future delays if this
request is granted? What plans and documentation do you have in place to guarantee the requested
deadline will be met?
6. List and describe all equipment with costs and AEL #s:
Equipment & Description
Cost
AEL
number
PROJECT A:
TOTAL
PROJECT B:
TOTAL
FY 16 UASI — SUBRECIPIENT
D-1
43
November 1, 2016
APPENDIX D — PERFORMANCE PERIOD EXTENSION REQUEST
PROJECT D:
TOTAL
PROJECT E:
TOTAL
PROJECT G:
TOTAL
All Investments TOTAL
FY 16 UASI — SUBRECIPIENT
D-2 November 1, 2016
44
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
CaooS -05
MEETING DATE: February 7, 2017
AGENDA ITEM NOc 5
ITEM TITLE:
Resolution of the City Council of the City of National City authorizing the Mayor to execute an Agreement
between the City of San Diego Office of Homeland Security and the City of National City, and authorizing
the establishment of an appropriation and corresponding revenue budget in the amount of $219,010
from the FY16 Urban Area Security Initiative (UASI) Grant Funds for the reimbursable grant purchase
of equipment, planning, and training for the Police and Fire Departments. (Fire)
PREPARED BY: Frank Parra DEPARTMENT: Fir
PHONE: (619) 336-4551 APPROVED BY:
EXPLANATION:
This Agreement documents the roles, responsibilities, and expectations at the local, state, and federal
levels and ensures that the City of National City, as a participant in the program, agrees to meet state and
federal requirements. The UASI grant provides funding for equipment, planning, and training needed to
respond to natural or man-made disasters or terrorism incidents that may occur in the San Diego urban
area. This grant program requires the City to incur expenses for equipment, planning, and training for
police and fire personnel, and then apply for reimbursement. This Agreement requires subrecipient
indemnification and as such needs Council approval.
This request authorizes the establishment of an appropriation and corresponding revenue budget in the
amount of $219,010 from the FY16 Urban Area Security Initiative (UASI) Grant Funds. The bulk of the
appropriation ($200,000 — $158,435 for equipment and $41,565 for installation) will be used to upgrade
hree radio consoles to the new P25 MC7500 consoles at National City Police Dispatch. The remaining
$10,000 will go toward planning and $9,010 for training for the Fire and Police Departments.
FINANCIAL STATEMENT: APPROVED: `s_-. /w ( .� Finance
ACCOUNT NO. APPROVED: MIS
Expenditure Account: 282-411-937-515-0000 Communication Equipment - $200,000, 282-411-937-226-0000 Training - $4,505,
282-412-937-226-0000 Training - $4,505, 282-412-937-502-0000 Computer Equipment - $10,000
Revenue Account: 282-11937-3498 - $204,505 & 282-12937-3498 - $14,505. No City match required.
ENVIRONMENTAL REVIEW:
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
STAFF RECOMMENDATION:
Approve the Resolution.
BOARD / COMMISSION RECOMMENDATION:
ATTACHMENTS:
1. Agreement between the City of San Diego Office of Homeland Security and the City of National City
for the distribution of FY16 Urban Area Security Initiative (UASI) grant funds
2. Resolution
REsI\0As No• ..._\\ -
AGREEMENT BETWEEN THE CITY OF
SAN DIEGO OFFICE OF HOMELAND SECURITY AND THE
CITY OF NATIONAL CITY
FOR THE DISTRIBUTION OF FY 2016 UASI GRANT FUNDS
THIS AGREEMENT is made this day of Februa Ty 7 , 2017jn the City and County of San
Diego, State of California, by and between the CITY OF NATIONAL CITY ("SUBRECIPIENT")
and the CITY OF SAN DIEGO, a municipal corporation ("San Diego" or "City"), in its capacity as fiscal
agent for the Approval Authority, as defined below, acting by and through the San Diego Office of
Homeland Security ("OHS").
RECITALS
WHEREAS, The United States Department of Homeland Security ("DHS") designated San Diego as an
eligible high risk urban area through an analysis of relative risk of terrorism, the San Diego Urban Area
("SDUA") was established for the purpose of application for and allocation and distribution of federal
Urban Areas Security Initiative ("UASP') program grant funds; and
WHEREAS, The Urban Area Working Group ("UAWG"), a collaborative subcommittee established by
the San Diego County Unified Disaster Council, was established as the Approval Authority for the
SDUA, to provide overall governance of the homeland security grant program across the SDUA, to
coordinate development and implementation of all UASI program initiatives, and to ensure compliance
with all UASI program requirements; and
WHEREAS, The City of San Diego Office of Homeland Security ("SD OHS"), as the "core city" for the
SDUA, will serve as the chair and the UASI Grant Administrator, and SD OHS Executive Director is
responsible for implementing and managing the policy and program decisions of the Approval Authority,
directing the work of the UASI Management Team personnel, and performing other duties as determined
and directed by the Approval Authority, and
WHEREAS, San Diego has been designated as the grantee for UASI funds granted by the DHS through
the California Office of Emergency Services ("Cal OES") to the SDUA, with responsibility to establish
procedures and execute subgrant agreements for the distribution of UASI program grant funds to
jurisdictions selected by the Approval Authority to receive grant funding; and
WHEREAS, San Diego has been designated to serve as the fiscal agent for the Approval Authority, and
to establish procedures and provide all financial services for distribution of UASI program grant funds
within the SDUA; and
WHEREAS, Pursuant to grant allocation decisions by the Approval Authority, the UASI Management
Team has asked San Diego to distribute a portion of the regional UASI grant funds to SUBRECIPIENT
on the terms and conditions set forth herein;
NOW, THEREFORE, in consideration of the premises and the mutual covenants contained in this
Agreement and for other good and valuable consideration, the receipt and adequacy of which is hereby
acknowledged, the parties hereto agree as follows:
FY 16 UASI — SUBRECIPIENT
Page 1 of 19
1
November 1, 2016
ARTICLE 1
DEFINITIONS
1.1 Specific Terms. Unless the context requires otherwise, the following capitalized terms (whether
singular or plural) shall have the meanings set forth below:
(a) "ADA" shall mean the Americans with Disabilities Act (including all rules and
regulations there under) and all other applicable federal, state and local disability rights legislation, as the
same may be amended, modified or supplemented from time to time.
(b) "Authorized Expenditures" shall mean expenditures for those purposes identified and
budgeted in the SUBRECIPIENT Award Letter (Appendix A) and/or approved modification.
(c) "Event of Default" shall have the meaning set forth in Section 7.1.
(d) "Fiscal Quarter" shall mean each period of three calendar months commencing on July
1, October 1, January 1, and April 1, respectively.
(e) "Grant Funds" shall mean any and all funds allocated or disbursed to SUBRECIPIENT
SK47249itiJii)owder this AgreementThis Agreement shall specifically
cover funds allocated
or disbursed from Cal OES Grant No. 2016-0102, Cal OES ID No. 073-66000, CFDA No. 97.067, per
Cal OES award notice dated September 16, 2016.
(f) "Grant Plan" shall mean the plans, performances, events, exhibitions, acquisitions or
other activities or matter, and the budget and requirements, described in the approved Financial
Management Forms Workbook (FMFW). If SUBRECIPIENT requests any modification to the Grant
Plan, SUBRECIPIENT shall submit a written request to the SD OHS Executive Director with the
following information: Scope of change requested, reason for change, proposed plan for change,
summary of approved and requested modifications to the Grant Plan, and any necessary approvals in
support of change (e.g., EHP).
(g) "Indemnified Parties" shall mean: (i) San Diego, including all commissions,
departments including OHS, agencies, and other subdivisions of San Diego; (ii) San Diego's elected
officials, directors, officers, employees, agents, successors, and assigns; and (iii) all persons or entities
acting on behalf of the foregoing.
(h) "Losses" shall mean any and all liabilities, obligations, losses, damages, penalties,
claims, actions, suits, judgments, fees, expenses and costs of whatsoever kind and nature (including legal
fees and expenses and costs of investigation, of prosecuting or defending any Loss described above)
whether or not such Loss be founded or unfounded, of whatsoever kind and nature.
(i) "Reimbursement Request" shall have the meaning set forth in Section 3.10(a).
(j) "UASI Management Team" shall mean The City of San Diego Office of Homeland
Security Executive Director, Program Manager, Supervising Homeland Security Coordinator, as well as
project, grant, and administrative staff. The Executive Director appoints members to the Management
Team to implement the policies of the UAWG.
(k) "Pass -through entity" shall mean a non -Federal entity that provides a sub award to a
subrecipient to carry out part of a Federal Program.
FY 16 UASI — SUBRECIPIENT
Page 2 of 19
2
November 1, 2016
1.2 Additional Terms. The terms "as directed," "as required" or "as permitted" and similar terms
shall refer to the direction, requirement, or permission of City. The terms "sufficient," "necessary" or
"proper" and similar terms shall mean sufficient, necessary or proper in the sole judgment of City. The
terms "approval," "acceptable" or "satisfactory" or similar terms shall mean approved by, or acceptable or
satisfactory to, City. The terms "include," "included" or "including" and similar terms shall be deemed to
be followed by the words "without limitation." The use of the term "subcontractor," "successor" or
"assign" herein refers only to a subcontractor, successor or assign expressly permitted under Article 8.
1.3 References to this Agreement. References to this Agreement include: (a) any and all
appendices, exhibits, schedules, and attachments hereto; (b) any and all statutes, ordinances, regulations
or other documents expressly incorporated by reference herein; and (c) any and all amendments,
modifications or supplements hereto made in accordance with Section 10.2. References to articles,
sections, subsections or appendices refer to articles, sections or subsections of or appendices to this
Agreement, unless otherwise expressly stated. Terms such as "hereunder," "herein" or "hereto" refer to
this Agreement as a whole.
1.4 Reference to laws. Any reference in this Agreement to a federal or state statute, regulation,
executive order, requirement, policy, guide, guideline, information bulletin, or instruction shall mean that
statute, regulation, executive order, requirement, policy, guide, guideline, information bulletin, or
instruction as is currently in effect and as may be amended, modified or supplemented from time to time.
ARTICLE 2
ALLOCATION AND CERTIFICATION OF GRANT FUNDS;
LIMITATIONS ON SAN DIEGO'S OBLIGATIONS
2.1 Risk of Non -Allocation of Grant Funds. This Agreement is subject to all federal and state grant
requirements and guidelines, including DHS and Cal OES requirements, guidelines, information bulletins,
and instructions, the decision -making of the Cal OES and the Approval Authority, the terms and
conditions of the grant award; the approved application, and to the extent applicable the budget and fiscal
provisions of the San Diego City Charter. The Approval Authority shall have no obligation to allocate or
direct disbursement of funds for this Agreement in lieu of allocations for new or other agreements.
SUBRECIPIENT acknowledges and agrees that grant decisions are subject to the discretion of the Cal
OES and Approval Authority. Further, SUBRECIPIENT acknowledges and agrees that the City shall
have no obligation to disburse grant funds to SUBRECIPIENT until City and SUBRECIPIENT have fully
and fmally executed this Agreement. SUBRECIPIENT acknowledges and agrees that if it takes any
action, informal or formal, to appropriate, encumber or expend Grant Funds before final allocation
decisions by Cal OES and the Approval Authority, and before this Agreement is fully and fmally
executed, it assumes all risk of possible non -allocation or non -reimbursement of funds, and such
acknowledgement and agreement is part of the consideration of this Agreement.
2.2 Certification of Controller; Guaranteed Maximum Costs. No funds shall be available under
this Agreement without prior written authorization certified by the San Diego Chief Financial Officer as
set forth in Section 39 of the City of San Diego City Charter:
"No contract, agreement, or other obligation for the expenditure of public funds shall be entered
into by any officer of the City and no such contract shall be valid unless the Chief Financial
Officer shall certify in writing that there has been made an appropriation to cover the expenditure
and that there remains a sufficient balance to meet the demand thereof."
ARTICLE 3
PERFORMANCE OF THE AGREEMENT
FY 16 UASI — SUBRECIPIENT
Page 3 of 19
3
November 1, 2016
3.1 Duration of Term. The term of this Agreement shall commence on NOVEMBER 1, 2016
and shall end at 11:59 p.m. San Diego time on JANUARY 31, 2019.
3.2 Maximum Amount of Funds. In no event shall the amount of Grant Funds disbursed hereunder
exceed the amount awarded under the SUBRECIPIENT Award letter (Appendix A), Training and
Exercise Participation Award Letter and/or approved modification. The City will not automatically
transfer Grant Funds to SUBRECIPIENT upon execution of this Agreement. SUBRECIPIENT must
submit a Reimbursement Request under Section 3.10 of this Agreement, approved by the UASI
Management Team and City, before the City will disburse Grant Funds to SUBRECIPIENT.
3.3 Use of Funds.
(a) General Requirements. SUBRECIPIENT shall use the Grant Funds received under this
Agreement for the purposes and in the amounts set forth in the Grant Plan. SUBRECIPIENT shall not
use or expend Grant Funds for any other purpose, including but not limited to, for matching funds for
other federal grants/cooperative agreements, lobbying or intervention in federal regulatory or adjudicatory
proceedings, or to sue the federal government or any other government entity. SUBRECIPIENT shall not
permit any federal employee to receive Grant Funds.
(b) Modification of Grant Plan. Under Sections 1.1(f) and 10.2 of this Agreement,
SUBRECIPIENT may submit a written request to modify the Grant Plan. SUBRECIPIENT shall not
appropriate, encumber or expend any additional or reallocated Grant Funds pursuant to such a request for
modification until the SD OHS Executive Director or designee has provided written approval for the
request. In addition, if the modification request requires approval from the Approval Authority and/or
Cal OES, as determined by the SD OHS Executive Director, SUBRECIPIENT shall not appropriate,
encumber or expend any additional or reallocated Grant Funds pursuant to the modification request
without approval from the Approval Authority and/or Cal OES.
(c) No Supplanting. SUBRECIPIENT shall use Grant Funds to supplement existing funds,
and not replace (supplant) funds that have been appropriated for the same purpose.
(d) Obligations. SUBRECIPIENT must expend Grant Funds in a timely manner consistent
with the grant milestones, guidance and assurances; and make satisfactory progress toward the goals,
objectives, milestones and deliverables in this Agreement.
(e) Subawards. SUBRECIPENT is not an authorized pass -through entity and is not
authorized to make any subawards of Grant Funds.
3.4 Grant Assurances; Other Requirements; Cooperation with Monitoring.
(a) SUBRECIPIENT shall comply with all Grant Assurances included in Appendix B,
attached hereto and incorporated by reference as though fully set forth herein. SUBRECIPIENT shall
require all contractors and other entities receiving Grant Funds from SUBRECIPIENT to execute a copy
of the Grant Assurances, and shall ensure that they comply with those Grant Assurances.
(b) In addition to complying with all Grant Assurances, SUBRECIPIENT shall comply with
all applicable statutes, regulations, executive orders, requirements, policies, guides, guidelines,
information bulletins, Cal OES grant management memos, and instructions; the terms and conditions of
the grant award; the approved application, and any conditions imposed by Cal OES or the Approval
Authority. SUBRECIPIENT shall require and ensure that all contractors and other entities receiving
Grant Funds from SUBRECIPIENT comply with all applicable statutes, regulations, executive orders,
requirements, policies, guides, guidelines, information bulletins, Cal OES grant management memos, and
FY 16 UASI — SUBRECIPIENT
Page 4 of 19
4
November 1, 2016
instructions; the terms and conditions of the grant a -ward; the approved application, and any conditions
imposed by Cal OES or the Approval Authority.
(c) SUBRECIPIENT shall promptly comply with all standards, specifications and formats of
San Diego and the UASI Management Team, as they may from time to time exist, related to evaluation,
planning and monitoring of the Grant Plan and compliance with this Agreement. SUBRECIPIENT shall
cooperate in good faith with San Diego and the UASI Management Team in any evaluation, inspection,
planning or monitoring activities conducted or authorized by DHS, Cal OES, San Diego or the UASI
Management Team. For ensuring compliance with non -supplanting requirements, upon request by City
or the UASI Management Team, SUBRECIPIENT shall supply documentation certifying that a reduction
of non-federal resources occurred for reasons other than the receipt or expected receipt of Grant Funds.
3.5 Administrative, Programmatic and Financial Management Requirements. SUBRECIPIENT
shall establish and maintain administrative, programmatic and financial management systems and records
in accordance with federal and State of California requirements. This provision requires, at a minimum,
that SUBRECIPIENT comply with the following non-exclusive list of regulations commonly applicable
to DHS grants, as applicable to this Agreement and the Grant Plan:
(a) Administrative Requirements:
1. 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards (formerly 44 CFR Part 13, OMB Circulars A-21,
A-87, A-89, A-102, A-110, A-122, and A-133).
(b) Cost Principles:
1. 2 CFR Part 200, Subpart E - Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards (formerly 44 CFR Part 13, OMB
Circulars A-21, A-87, A-89, A-102, A-110, A-122, and A-133);
2. Federal Acquisition Regulations (FAR), Part 31.2 Contract Principles and
Procedures, Contracts with Commercial Organizations.
(c) Audit Requirements:
1. 2 CFR Part 200 Subpart F - Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards (formerly 44 CFR Part 13, OMB
Circulars A-21, A-87, A-89, A-102, A-110, A-122, and A-133).
3.6 Technology Requirements.
(a) National Information Exchange Model ("NIEM"). SUBRECIPIENT shall use the latest
NIEM specifications and guidelines regarding the use of Extensible Markup Language ("XML") for all
awards of Grant Funds.
(b) Geospatial Guidance. SUBRECIPIENT is encouraged to use Geospatial technologies,
which can capture, store, analyze, transmit and/or display location -based information (i.e., information
linked to a latitude and longitude), and to align any geospacial activities with the guidance available on
the Federal Emergency Management Agency ("FEMA") website.
(c) Criminal Intelligence Systems Operating Policies. Any information technology system
funded or supported by Grant Funds shall comply with 28 CFR Part 23, Criminal Intelligence Systems
Operating Policies, if applicable.
(d) SUBRECIPIENT is encouraged to use the DHS guidance in Best Practices for
Government Use of CCTV: Implementing the Fair Information Practice Principles, if Grant Funds are
FY 16 UASI — SUBRECIPIENT
Page 5 of 19
5
November 1, 2016
used to purchase or install closed circuit television (CCTV) systems or to support operational CCTV
systems.
3.7 Procurement Requirements.
(a) General Requirements. SUBRECIPIENT shall follow its own procurement requirements
as long as those requirements comply with all applicable federal and State of California statutes,
regulations, requirements, policies, guides, guidelines and instructions, including the most recent
restrictions in Executive Order 13688 on purchases of specified controlled equipment (see NOFO at
pg. 59).
(b) Contract Provisions. All contracts made by the SUBRECIPIENT using Grant Funds
must contain the applicable contract clauses described in Appendix II to the Uniform Rules (Contract
Provisions for non -Federal Entity Contract Under Federal Awards). 2C.F.R. § 200.326.
(b) Specific Purchases. If SUBRECIPIENT is using Grant Funds to purchase interoperable
communication equipment, SUBRECIPIENT shall consult DHS's SAFECOM's coordinated grant
guidance, which outlines standards and equipment information to enhance interoperable communication.
If SUBRECIPIENT is using Grant Funds to acquire critical emergency supplies, prior to expending any
Grant Funds, SUBRECIPIENT shall submit to the UASI Management Team for approval by Cal OES a
viable inventory management plan, an effective distribution strategy, sustainment costs for such an effort,
and logistics expertise to avoid situations where funds are wasted because supplies are rendered
ineffective due to lack of planning.
(c) Bond requirement. SUBRECIPIENT shall obtain a performance bond for any equipment
items over $250,000 or any vehicle, aircraft or watercraft financed with Grant Funds.
3.8 Contractor Requirements.
(a) SUBRECIPIENT shall ensure and independently verify that any contractor or other
entity receiving Grant Funds from SUBRECIPIENT is not debarred, suspended, or otherwise excluded
from or ineligible for participation in federal assistance programs, under Executive Orders 12549 and
12689, as implemented at 2 CFR Part 3000. SUBRECIPIENT shall obtain documentation of eligibility
before disbursing Grant Funds to any contractor or other entity. SUBRECIPIENT shall maintain
documentary proof of this verification in its files. SUBRECIPIENT shall establish procedures for the
effective use of the "Excluded Parties List System," to assure that it does not provide Grant Funds to
excluded parties. SUBRECIPIENT shall also establish procedures to provide for effective use and/or
dissemination of the list to assure that its contractors, at any tier do not make awards in violation of the
non -procurement debarment and suspension common rule.
(b) SUBRECIPIENT shall ensure that any contractor or other entity receiving Grant Funds
from SUBRECIPIENT complies with the requirements of 44 CFR Part 18, New Restrictions on Lobbying;
and
(c) SUBRECIPIENT shall ensure that any contractor or other entity receiving Grant Funds
from SUBRECIPIENT complies with the requirements of 2 CFR Part 3001, Requirements for Drug -Free
Workplace (Financial Assistance).
3.9 Monitoring Grant Performance.
(a) City and the UASI Management Team are both authorized to perform periodic
monitoring reviews of SUBRECIPIENT's performance under this Agreement, to ensure that the Grant
FY 16 UASI — SUBRECIPIENT
Page 6 of 19
6
November 1, 2016
Plan goals, objectives, performance requirements, timelines, milestone completion, budgets and other
criteria are being met. Programmatic monitoring may include the Regional Federal Preparedness
Coordinators, or other federal or state personnel, when appropriate. Monitoring may involve a
combination of desk -based reviews and on -site monitoring visits, inspection of records, and verifications
of grant activities. These reviews will involve a review and analysis of the financial, programmatic,
performance and administrative issues relative to each program and will identify areas where technical
assistance and other support may be needed. The reviews may include, but are not limited to:
1. Evaluating eligibility of expenditures;
2. Comparing actual grant activities to those approved by the Approval Authority and
specified in the Grant Plan;
3. Ensuring that any advances have been deposited in an interest bearing account and
disbursed in accordance with applicable guidelines; and
4. Confirming compliance with: Grant Assurances; information provided on
performance reports and payment requests; and needs and threat assessments and
strategies.
(b) SUBRECIPIENT is responsible for monitoring and auditing the grant activities of any
contractor or other entity receiving Grant Funds through or from SUBRECIPIENT. This requirement
includes but is not limited to mandatory on -site verification visits.
(c) If after any monitoring review, the DHS or Cal OES makes findings that require a
Corrective Action Plan by SUBRECIPIENT, the City shall place a hold on all Reimbursement Requests
from SUBRECIPIENT until the findings are resolved.
3.10 Disbursement Procedures. San Diego shall disburse Grant Funds to SUBRECIPIENT as
follows:
(a) SUBRECIPIENT shall submit to the UASI Management Team, in the manner specified
for notices pursuant to Article 9, a document ("Reimbursement Request") substantially in the form
attached as Appendix C, attached hereto and incorporated by reference as though fully set forth herein.
The UASI Management Team shall serve as the primary contact for SUBRECIPIENT regarding any
Reimbursement Request.
(b) The UASI Management Team will review all Reimbursement Requests for compliance
with this Agreement and all applicable guidelines and requirements. The UASI Management Team will
return to SUBRECIPIENT any Reimbursement Request that is submitted and not approved by the UASI
Management Team, with a brief statement of the reason for the rejection of the Reimbursement Request.
(d) If a rejection relates only to a portion of the expenditures itemized in any Reimbursement
Request, City shall have no obligation to disburse any Grant Funds for any other expenditures itemized in
such Reimbursement Request unless and until SUBRECIPIENT submits a Reimbursement Request that is
in all respects acceptable to the UASI Management Team.
(e) If SUBRECIPIENT is not in compliance with any provision of this Agreement, City may
withhold disbursement of Grant Funds until SUBRECIPIENT has taken corrective action and currently
complies with all terms and conditions of the Agreement.
3.11 Disallowance. SUBRECIPIENT agrees that if it claims or receives reimbursement from City for
an expenditure that is later disallowed by the State of California or the federal government,
SUBRECIPIENT shall promptly refund the disallowed amount to City upon City's written request. At its
option, City may offset all or any portion of the disallowed amount against any other payment due to
FY 16 UASI — SUBRECIPIENT
Page 7 of 19
7
November 1, 2016
SUBRECIPIENT hereunder or under any other Agreement with SUBRECIPIENT. Any such offset with
respect to a portion of the disallowed amount shall not release SUBRECIPIENT from SUBRECIPIENT's
obligation hereunder to refund the remainder of the disallowed amount.
3.12 Sustainabilitv. Grant Funded programs that contain continuing personnel and operating
expenses, over and above planning and implementation costs, must be sustained once the Grant Funding
ends. If Equipment is purchased with grant funds the equipment must be sustained through the useful life
of equipment. By executing this Agreement, SUBRECIPIENT acknowledges its responsibility and agrees
to sustain continuing programs beyond the Grant Funding period. SUBRECIPIENT acknowledges and
agrees that this sustainability requirement is a material term of the Agreement.
3.13 EHP Requirements.
(a) Grant Funded projects must comply with the federal Environmental and Historic
Preservation ("EHP") program. SUBRECIPIENT shall not initiate any project with the potential to impact
environmental or historic properties or resources until Cal OES and FEMA have completed EHP reviews
and approved the project. Examples of projects that may impact EHP resources include: communications
towers, physical security enhancements, new construction, and modifications to buildings, structures and
objects that are 50 years old or greater. SUBRECIPIENT shall notify the UASI Management Team of
any project that may require an EHP review. SUBRECIPIENT agrees to provide detailed project
information to FEMA, Cal OES and/or the UASI Management Team, to cooperate fully in the review,
and to prepare any documents requested for the review. SUBRECIPIENT shall comply with all
conditions placed on the project as the result of the EHP review, and implement any treatment or
mitigation measures deemed necessary to address potential adverse impacts. With prior approval of the
UASI Management Team, SUBRECIPIENT may use Grant Funds toward the costs of preparing
documents and/or implementing treatment or mitigation measures. Any change to the approved project
scope of work will require re-evaluation for compliance with EHP requirements. If ground disturbing
activities occur during project implementation, SUBRECIPIENT shall notify the UASI Management
Team and ensure monitoring of ground disturbance. If any potential archeological resources are
discovered, SUBRECIPIENT shall immediately cease construction in that area and notify the UASI
Management Team, which will notify the appropriate State Historic Preservation Office. If
SUBRECIPIENT is using Grant Funds for a communication tower project, SUBRECIPIENT shall
complete its Federal Communication Commission ("FCC") EHP process before preparing its Cal
OES/FEMA EHP materials, and shall include the FCC EHP materials in the Cal OES/FEMA submission.
(b) Any construction or other project that SUBRECIPIENT initiates without the necessary
EHP review and approval will not be eligible for reimbursement. Failure of SUBRECIPIENT to meet
federal, State, and local EHP requirements, obtain applicable permits, or comply with any conditions that
may be placed on the project as the result of FEMA's and/or Cal OES's EHP review will result in the
denial of Reimbursement Requests.
3.14 National Energv Conservation Policy and Enemy Policy Acts. SUBRECIPIENT shall
comply with the following requirements:
(a) Grant Funds may not be used in contravention of the Federal buildings performance and
reporting requirements of Executive Order 13123, part 3 of Title V of the National Energy Conservation
Policy Act (42 USC §8251 et seq.), or Subtitle A of Title I of the Energy Policy Act of 2005; and
(b) Grant Funds may not be used in contravention of Section 303 of the Energy Policy Act of
1992 (42 USC §13212).
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3.15 Royalty -Free License. SUBRECIPIENT understands and agrees that FEMA reserves a royalty-
free, non-exclusive and irrevocable license to reproduce, publish or otherwise use, and authorize others to
use, for federal government purposes: (a) the copyright in any work developed using Grant Funds; and (b)
any rights of copyright that SUBRECIPIENT purchases or acquires using Grant Funds. SUBRECIPIENT
shall consult with the UASI Management Team and FEMA regarding the allocation of any patent rights
that arise from, or are purchased with, Grant Funds.
3.16 Publication Statements. SUBRECIPIENT shall ensure that all publications created or
developed under this Agreement prominently contain the following statement: "This document was
prepared under a grant from the Federal Emergency Management Agencies Grant Programs Directorate
(FEMA/GPD) within the US Department of Homeland Security. Points of view or opinions expressed in
this document are those of the authors and do not necessarily represent the official position or policies of
FEMA/GPD or the US Department of Homeland Security."
3.17 Performance Period. SUBRECIPIENT shall ensure that hard copies of all reimbursement
requests and supporting documentation will be submitted to the UASI Management Team postmarked no
later than January 13, 2017. Extension requests may be granted based on extenuating circumstances
beyond the control of the subrecipient and must be made via the Performance Period Extension Request
Form (Appendix D). Requests must contain specific and compelling justifications as to why an extension
is required and must be submitted 30 days prior to the current deadline.
ARTICLE 4
REPORTING REQUIREMENTS; AUDITS
4.1 Regular Reports. SUBRECIPIENT shall provide, in a prompt and timely manner, financial,
operational and other reports, as requested by the UASI Management Team, in form and substance
satisfactory to the UASI Management Team. Such reports, including any copies, shall be submitted on
recycled paper and printed on double -sided pages, to the maximum extent possible.
4.2 Notification of Defaults or Changes in Circumstances. SUBRECIPIENT shall notify the
UASI Management Team and City immediately of (a) any Event of Default or event that, with the
passage of time, would constitute an Event of Default; (b) any change of circumstances that would cause
any of the representations or warranties contained in Article 5 to be false or misleading at any time during
the term of this Agreement; and (c) any change of circumstances or events that would cause
SUBRECIPIENT to be out of compliance with the Grant Assurances in Appendix B.
4.3 Books and Records. SUBRECIPIENT shall establish and maintain accurate files and records of
all aspects of the Grant Plan and the matters funded in whole or in part with Grant Funds. Without
limiting the scope of the foregoing, SUBRECIPIENT shall establish and maintain accurate fmancial
books and accounting records relating to Authorized Expenditures and to Grant Funds received and
expended under this Agreement, together with all invoices, documents, payrolls, time records and other
data related to the matters covered by this Agreement, whether funded in whole or in part with Grant
Funds. SUBRECIPIENT shall maintain all of the files, records, books, invoices, documents, payrolls and
other data required to be maintained under this Section in a readily accessible location and condition for a
period of not less than three (3) years after expiration of this Agreement or until any final audit by Cal
OES has been fully completed, whichever is later.
4.4 Inspection and Audit. SUBRECIPIENT shall make available to the UASI Management Team,
and to UASI Management Team and City employees and authorized representatives, during regular
business hours, all of the files, records, books, invoices, documents, payrolls and other data required to be
established and maintained by SUBRECIPIENT under Section 4.3, and allow access and the right to
examine those items. SUBRECIPIENT shall permit the UASI Management Team and City, and UASI
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Management Team and City employees and authorized representatives, to inspect, audit, examine_and
make excerpts and transcripts from any of the foregoing. The rights of the UASI Management Team and
City pursuant to this Section shall remain in effect so long as SUBRECIPIENT has the obligation to
maintain such files, records, books, invoices, documents, payrolls and other data under this Article 4. The
DHS, the Comptroller General of the United States or designee, and Cal OES shall have the same
inspection and audit rights as the City and UASI Management Team. SUBRECIPIENT shall cooperate
with any federal or state audit.
4.5 Audit Report. If the amount specified in Section 3.2 of this agreement is $750,000 or more,
SUBRECIPIENT shall submit an organization -wide financial and compliance audit report. The audit
must be performed in accordance with GAO's Government Auditing Standards, and 2 CFR Part 200
Subpart F - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards. SUBRECIPIENT shall submit its audit report to the UASI Management Team no later than six
months after the end of SUBRECIPIENT's fiscal year.
ARTICLE 5
REPRESENTATIONS AND WARRANTIES
SUBRECIPIENT represents and warrants each of the following as of the date of this Agreement and at all
times throughout the term of this Agreement:
5.1 No Misstatements. No document furnished or to be furnished by SUBRECIPIENT to the UASI
Management Team in connection with this Agreement, any Reimbursement Request or any other
document relating to any of the foregoing, contains or will contain any untrue statement of material fact
or omits or will omit a material fact necessary to make the statements contained therein not misleading,
under the circumstances under which any such statement shall have been made.
5.2 Eligibility to Receive Federal Funds. By executing this Agreement, SUBRECIPIENT certifies
that it is eligible to receive federal funds, and specifically certifies as follows:
(a) SUBRECIPIENT is not suspended, debarred or otherwise excluded from participation in
federal assistance programs, as required by Executive Order 12549 and 12689, "Debarment and
Suspension" and implemented at 2 CFR Part 3000.
(b) SUBRECIPIENT complies with 31 U.S.C. §1352, Limitation on use of appropriated
funds to influence federal contracting and financial transactions, as implemented at 44 CFR Part 18 and 6
CFR Part 9.
(c) SUBRECIPIENT complies with the Drug -Free Workplace Act of 1988, as amended, 41
U.S.C. §701 et seq., as implemented in 2 CFR Part 3001, and will continue to provide a drug -free
workplace as required under that Act and implementing regulations.
(d) SUBRECIPIENT is not delinquent in the repayment of any federal debt. See OMB
Circular A-129.
SUBRECIPIENT acknowledges that these certifications of eligibility to receive federal funds are material
terms of the Agreement.
5.3 NIMS Compliance. To be eligible to receive Grant Funds, SUBRECIPIENT must meet National
Incident Management System ("NIMS") compliance requirements. By executing this Agreement,
SUBRECIPIENT certifies that it is in full NIMS compliance. SUBRECIPIENT acknowledges that this
certification is a material term of the Agreement.
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ARTICLE 6
INDEMNIFICATION AND GENERAL LIABILITY
6.1 Indemnification. SUBRECIPIENT shall indemnify, protect, defend and hold harmless each of
the Indemnified Parties from and against any and all Losses arising from, in connection with or caused by
SUBRECIPIENT's performance of this Agreement, including, but not limited to, the following: (a) a
material breach of this Agreement by SUBRECIPIENT; (b) a material breach of any representation or
warranty of SUBRECIPIENT contained in this Agreement; (c) any personal injury or death caused,
directly or indirectly, by any act or omission of SUBRECIPIENT or its employees or agents; (d) any loss
of or damage to property caused, directly or indirectly, by any act or omission of SUBRECIPIENT or its
employees or agents; (e) the use, misuse or failure of any equipment or facility used by SUBRECIPIENT,
or by any of its employees or agents, regardless of whether such equipment or facility is furnished, rented
or loaned to SUBRECIPIENT by an Indemnified Party; (f) any tax, fee, assessment or other charge for
which SUBRECIPIENT is responsible under Section 10.4; or (g) any infringement of patent rights,
copyright, trade secret or any other proprietary right or trademark of any person or entity in consequence
of the use by any Indemnified Party of any goods or services furnished by SUBRECIPIENT or its
employees or agents to such Indemnified Party in connection with this Agreement. The foregoing
indemnity shall include, without limitation, reasonable fees of attorneys, consultants and experts and
related costs and San Diego's costs of investigating any claims against San Diego.
6.2 Duty to Defend; Notice of Loss. SUBRECIPIENT acknowledges and agrees that its obligation
to defend the Indemnified Parties under Section 6.1: (a) is an immediate obligation, independent of its
other obligations hereunder; (b) applies to any Loss which actually or potentially falls within the scope of
Section 6.1, regardless of whether the allegations asserted in connection with such Loss are or may be
groundless, false or fraudulent; and (c) arises at the time the Loss is tendered to SUBRECIPIENT by the
Indemnified Party and continues at all times thereafter. The Indemnified Party shall give
SUBRECIPIENT prompt notice of any Loss under Section 6.1 and SUBRECIPIENT shall have the right
to defend, settle and compromise any such Loss; provided, however, that the Indemnified Party shall have
the right to retain its own counsel at the expense of SUBRECIPIENT if representation of such
Indemnified Party by the counsel retained by SUBRECIPIENT would be inappropriate due to conflicts of
interest between such Indemnified Party and SUBRECIPIENT. An Indemnified Party's failure to notify
SUBRECIPIENT promptly of any Loss shall not relieve SUBRECIPIENT of any liability to such
Indemnified Party pursuant to Section 6.1, unless such failure materially impairs SUBRECIPIENT's
ability to defend such Loss. SUBRECIPIENT shall seek the Indemnified Party's prior written consent to
settle or compromise any Loss if SUBRECIPIENT contends that such Indemnified Party shares in
liability with respect thereto.
6.3 Incidental and Consequential Damages. Losses covered under this Article 6 shall include any
and all incidental and consequential damages resulting in whole or in part from SUBRECIPIENT's acts
or omissions. Nothing in this Agreement shall constitute a waiver or limitation of any rights that any
Indemnified Party may have under applicable law with respect to such damages.
6.4 LIMITATION ON LIABILITY OF SAN DIEGO. CITY'S OBLIGATIONS UNDER THIS
AGREEMENT SHALL BE LIMITED TO THE AGGREGATE AMOUNT OF GRANT FUNDS
ACTUALLY DISBURSED HEREUNDER. NOTWITHSTANDING ANY OTHER PROVISION
CONTAINED IN THIS AGREEMENT OR ANY OTHER DOCUMENT OR COMMUNICATION
RELATING TO THIS AGREEMENT, IN NO EVENT SHALL CITY BE LIABLE, REGARDLESS OF
WHETHER ANY CLAIM IS BASED ON CONTRACT OR TORT, FOR ANY SPECIAL,
CONSEQUENTIAL, INDIRECT OR INCIDENTAL DAMAGES, INCLUDING LOST PROFITS,
ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, THE GRANT FUNDS, THE
GRANT PLAN OR ANY ACTIVITIES PERFORMED IN CONNECTION WITH THIS AGREEMENT.
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ARTICLE 7
EVENTS OF DEFAULT AND REMEDIES; TERMINATION FOR CONVENIENCE
7.1 Events of Default. The occurrence of any one or more of the following events shall constitute an
"Event of Default" under this Agreement:
(a) False Statement. Any statement, representation, certification or warranty contained in
this Agreement, in any Reimbursement Request, or in any other document submitted to the UASI
Management Team or to City under this Agreement is found by the UASI Management Team or by City
to be false or misleading.
(b) Failure to Perform Other Covenants. SUBRECIPIENT fails to perform or breaches
any provision or covenant of this Agreement to be performed or observed by SUBRECIPIENT as and
when performance or observance is due and such failure or breach continues for a period of ten (10) days
after the date on which such performance or observance is due.
(c) Failure to Comply with Applicable Laws. SUBRECIPIENT fails to perform or
breaches any of the terms or provisions of Article 12.
(d) Voluntary Insolvency. SUBRECIPIENT(i) is generally not paying its debts as they
become due, (ii) files, or consents by answer or otherwise to the filing against it of, a petition for relief or
reorganization or arrangement or any other petition in bankruptcy or for liquidation or to take advantage
of any bankruptcy, insolvency or other debtors' relief law of any jurisdiction, (iii) makes an assignment
for the benefit of its creditors, (iv) consents to the appointment of a custodian, receiver, trustee or other
officer with similar powers of SUBRECIPIENT or of any substantial part of SUBRECIPIENT's property
or (v) takes action for the purpose of any of the foregoing.
(e) Involuntary Insolvency. Without consent by SUBRECIPIENT, a court or government
authority enters an order, and such order is not vacated within ten (10) days, (i) appointing a custodian,
receiver, trustee or other officer with similar powers with respect to SUBRECIPIENT or with respect to
any substantial part of SUBRECIPIENT's property, (ii) constituting an order for relief or approving a
petition for relief or reorganization or arrangement or any other petition in bankruptcy or for liquidation
or to take advantage of any bankruptcy, insolvency or other debtors' relief law of any jurisdiction or
(iii) ordering the dissolution, winding -up or liquidation of SUBRECIPIENT.
7.2 Remedies upon Event of Default. Upon and during the continuance of an Event of Default, City
may do any of the following, individually or in combination with any other remedy:
(a) Termination. City may terminate this Agreement by giving a written termination notice
to SUBRECIPIENT and, on the date specified in such notice, this Agreement shall terminate and all
rights of SUBRECIPIENT hereunder shall be extinguished. In the event of such termination, City will
pay SUBRECIPIENT for Authorized Expenditures in any Reimbursement Request that was submitted
and approved by the UASI Management Team and by City prior to the date of termination specified in
such notice.
(b) Withholding of Grant Funds. City may withhold all or any portion of Grant Funds not
yet disbursed hereunder, regardless of whether SUBRECIPIENT has previously submitted a
Reimbursement Request or whether the UASI Management Team and/or City has approved the
disbursement of the Grant Funds requested in any Reimbursement Request. Any Grant Funds withheld
pursuant to this Section and subsequently disbursed to SUBRECIPIENT after cure of applicable Events
of Default shall be disbursed without interest.
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(c) Return of Grant Funds. City may demand the immediate return of any previously
disbursed Grant Funds that have been claimed or expended by SUBRECIPIENT in breach of the terms of
this Agreement, together with interest thereon from the date of disbursement at the maximum rate
permitted under applicable law.
7.3 Termination for Convenience.
(a) City shall have the option, in its sole discretion, to terminate this Agreement, at any time
during the term hereof, for convenience and without cause. City shall exercise this option by giving
SUBRECIPIENT written notice of termination. The notice shall specify the date on which termination
shall become effective.
(b) Upon receipt of the notice, SUBRECIPIENT shall commence and perform, with
diligence, all actions necessary on the part of SUBRECIPIENT to effect the termination of this
Agreement on the date specified by City and to minimize the liability of SUBRECIPIENT and City to
third parties as a result of termination. All such actions shall be subject to the prior approval of the UASI
Management Team.
(c) Within 30 days after the specified termination date, SUBRECIPIENT shall submit to the
UASI Management Team an invoice for all Authorized Expenses incurred through the termination date.
For Authorized Expenses incurred after receipt of the notice of termination, City will only reimburse
SUBRECIPIENT if the Authorized Expenses received prior approval from the UASI Management Team
as specified in subparagraph (b).
(d) In no event shall City be liable for costs incurred by SUBRECIPIENT or any of its
contractors after the termination date specified by City.
(e) City's payment obligation under this Section shall survive termination of this Agreement.
7.4 Remedies Nonexclusive. Each of the remedies provided for in this Agreement may be exercised
individually or in combination with any other remedy available hereunder or under applicable laws, rules
and regulations. The remedies contained herein are in addition to all other remedies available to City at
law or in equity by statute or otherwise and the exercise of any such remedy shall not preclude or in any
way be deemed to waive any other remedy.
ARTICLE 8
ASSIGNMENTS
8.1 No Assignment by SUBRECIPIENT. SUBRECIPIENT shall not, either directly or indirectly,
assign, transfer, hypothecate, subcontract or delegate all or any portion of this Agreement or any rights,
duties or obligations of SUBRECIPIENT hereunder without the prior written consent of the UASI
Management Team. This Agreement shall not, nor shall any interest herein, be assignable as to the
interest of SUBRECIPIENT involuntarily or by operation of law without the prior written consent of
City. A change of ownership or control of SUBRECIPIENT or a sale or transfer of substantially all of the
assets of SUBRECIPIENT shall be deemed an assignment for purposes of this Agreement.
8.2 Agreement Made in Violation of this Article. Any agreement made in violation of Section 8.1
shall confer no rights on any person or entity and shall automatically be null and void.
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8.3 SUBRECIPIENT Retains Responsibility. SUBRECIPIENT shall in all events remain liable for
the performance by any contractor, or assignee of all of the covenants, terms and conditions in this
Agreement.
ARTICLE 9
NOTICES AND OTHER COMMUNICATIONS
9.1 Requirements. Unless otherwise specifically provided herein, all notices, consents, directions,
approvals, instructions, requests and other communications hereunder shall be in writing, shall be
addressed to the person and address set forth below and shall be (a) deposited in the U.S. mail, first class,
certified with return receipt requested and with appropriate postage, (b) hand delivered or (c) sent via
facsimile (if a facsimile number is provided below):
If to City of San Diego Office of Homeland Security UASI Management Team:
San Diego Office of Homeland Security
1010 Second Ave, Suite 1500
San Diego, CA 92101
Attn: Katherine Jackson, Program Manager
Facsimile No.: (619) 533-6786
If to SUBRECIPIENT:
City of National City
343 E. 16th Street
National City, CA 91950
Attn: Walter Amedee
Facsimile Na: (619)336-4328
9.2 Effective Date. All communications sent in accordance with Section 9.1 shall become effective
on the date of receipt. Such date of receipt shall be determined by: (a) if mailed, the return receipt,
completed by the U.S. postal service; (b) if sent via hand delivery, a receipt executed by a duly authorized
agent of the party to whom the notice was sent; or (c) if sent via facsimile, the date of telephonic
confirmation of receipt by a duly authorized agent of the party to whom the notice was sent or, if such
confirmation is not reasonably practicable, the date indicated in the facsimile machine transmission report
of the party giving such notice.
9.3 Change of Address. From time to time any party hereto may designate a new address or
recipient for notice for purposes of this Article 9 by written notice to the other party and the UASI
Management Team.
ARTICLE 10
MISCELLANEOUS
10.1 No Waiver. No waiver by San Diego of any default or breach of this Agreement shall be implied
from any failure by the UASI Management Team or San Diego to take action on account of such default
if such default persists or is repeated. No express waiver by San Diego shall affect any default other than
the default specified in the waiver and shall be operative only for the time and to the extent therein stated.
Waivers by San Diego of any covenant, term or condition contained herein shall not be construed as a
waiver of any subsequent breach of the same covenant, term or condition. The consent or approval by the
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UASI Management Team of any action requiring further consent or approval shall not be deemed to
waive or render unnecessary the consent or approval to or of any subsequent similar act.
10.2 Modification. This Agreement may not be modified, nor may compliance with any of its terms
be waived, except by written instrument executed and approved in the same manner as this Agreement;
provided, however, that the General Manager or designee may establish alternate procedures for
modification of the Grant Plan.
10.3' Governing Law; Venue. The formation, interpretation and performance of this Agreement shall
be governed by the laws of the State of California, without regard to its conflict of laws principles. Venue
for all litigation relative to the formation, interpretation and performance of this Agreement shall be in
San Diego.
10.4 SUBRECIPIENT to Pay All Taxes. SUBRECIPIENT shall pay to the appropriate
governmental authority, as and when due, any and all taxes, fees, assessments or other governmental
charges, including possessory interest taxes and California sales and use taxes, levied upon or in
connection with this Agreement, the Grant Plan, the Grant Funds or any of the activities contemplated by
this Agreement.
10.5 Headings. All article and section headings and captions contained in this Agreement are for
reference only and shall not be considered in construing this Agreement.
10.6 Entire Agreement. This Agreement sets forth the entire Agreement between the parties, and
supersedes all other oral or written provisions. The following Appendices are attached to and a part of
this Agreement:
• Appendix A, SUBRECIPIENT Award Letter
• Appendix B, Grant Assurances
• Appendix C, Form of Reimbursement Request
• Appendix D, Performance Period Extension Request
10.7 Certified Resolution of Signatory Authority. Upon request of San Diego, SUBRECIPIENT
shall deliver to San Diego a copy of the corporate resolution(s) authorizing the execution, delivery and
performance of this Agreement, certified as true, accurate and complete by the appropriate authorized
representative of SUBRECIPIENT.
10.8 Severability. Should the application of any provision of this Agreement to any particular facts or
circumstances be found by a court of competent jurisdiction to be invalid or unenforceable, then (a) the
validity of other provisions of this Agreement shall not be affected or impaired thereby, and (b) such
provision shall be enforced to the maximum extent possible so as to effect the intent of the parties and
shall be reformed without further action by the parties to the extent necessary to make such provision
valid and enforceable.
10.9 Successors; No Third -Party Beneficiaries. Subject to the terms of Article 8, the terms of this
Agreement shall be binding upon, and inure to the benefit of, the parties hereto and their successors and
assigns. Nothing in this Agreement, whether express or implied, shall be construed to give any person or
entity (other than the parties hereto and their respective successors and assigns and, in the case of
Article 6, the Indemnified Parties) any legal or equitable right, remedy or claim under or in respect of this
Agreement or any covenants, conditions or provisions contained herein.
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10.10 Survival of Terms. The obligations of SUBRECIPIENT and the terms of the following
provisions of this Agreement shall survive and continue following expiration or termination of this
Agreement: Sections 4.3 and 4.4, Article 6, this Article 10, and the Grant Assurances of Appendix B.
10.11 Further Assurances. From and after the date of this Agreement, SUBRECIPIENT agrees to do
such things, perform such acts, and make, execute, acknowledge and deliver such documents as may be
reasonably necessary or proper and usual to complete the transactions contemplated by this Agreement
and to carry out the purpose of this Agreement in accordance with this Agreement.
10.12 Disclosure of Subawards and Executive Compensation. Pursuant to the Federal Funding
Accountability and Transparency Act (FFATA) (P.L. 109-282) as amended by Section 6202(a) of the
Government Funding Transparency Act of 2008 (P.L. 110-252), full disclosure to the public of entities or
organizations receiving federal funds is now required. As defined by the Office of Management and
Budget (OMB), all new Federal awards of $25,000 or more as of October 1, 2010, are subject to FFATA
reporting requirements. The Transparency Act definition of "Federal awards" includes not only prime
awards for grantees, cooperators, and contractors, but also awards to sub -recipients. If applicable,
SUBRECIPIENT must provide the following information on SUBRECIPIENT letterhead within 30 days
of receipt of this Agreement.
1. The Total compensation and names of the top five executives if:
a) 80% or more of annual gross revenues are from Federal awards (contracts, sub -contracts
and Federal financial assistance), and $25,000,000 or more in annual gross revenues from
Federal awards; and,
b) Compensation information is not already available through reporting to the Securities and
Exchange Commission.
10.13 Cooperation with UASI Programs and Activities.
(a) Subject to reasonable terms and conditions, SUBRECIPIENT agrees to participate in
UASI-sponsored exercises, and to make available equipment acquired with Grant Funds for use as part of
such exercises.
(b) To the extent permitted by law, SUBRECIPIENT agrees to share with the Approval
Authority informational work products (such as plans, reports, data, etc.) created or acquired using Grant
Funds.
ARTICLE 11
INSURANCE
11.1 Types and Amounts of Coverage. Without limiting SUBRECIPIENT's liability pursuant to
Article 6 of this Agreement, SUBRECIPIENT shall maintain in force, during the full term of the
Agreement, insurance in the following amounts and coverages:
(a) Workers' Compensation, in statutory amounts, with Employers' Liability Limits
not less than $1,000,000 each accident, injury, or illness; and
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(b) Commercial General Liability Insurance with limits not less than $1,000,000 each
occurrence Combined Single Limit for Bodily Injury and Property Damage, including Contractual Liability,
Personal Injury, Products and Completed Operations; and
(c) Commercial Automobile Liability Insurance with limits not less than $1,000,000
each occurrence Combined Single Limit for Bodily Injury and Property Damage, including Owned, Non -
Owned and Hired auto coverage, as applicable.
11.2 Additional Requirements for General and Automobile Coverage. Commercial General
Liability and Commercial Automobile Liability Insurance policies must be endorsed to provide:
(a) Name as Additional Insured the City and County of San Diego, its Officers,
Agents, and Employees.
(b) That such policies are primary insurance to any other insurance available to the
Additional Insureds, with respect to any claims arising out of this Agreement, and that insurance applies
separately to each insured against whom claim is made or suit is brought.
11.3 Additional Requirements Regarding Workers' Compensation. Regarding Workers'
Compensation, SUBRECIPIENT hereby agrees to waive subrogation which any insurer of
SUBRECIPIENT may acquire from SUBRECIPIENT by virtue of the payment of any loss.
SUBRECIPIENT agrees to obtain any endorsement that may be necessary to effect this waiver of
subrogation.- The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of
the City for all work performed by the SUBRECIPIENT, its employees, agents and subcontractors.
11.4 Additional Requirements for All Policies. All policies shall provide thirty days' advance written
notice to the City of reduction or nonrenewal of coverages or cancellation of coverages for any reason.
Notices shall be sent to the City address in Article 9, Notices and Other Communications.
11.5 Required Post -Expiration Coverage. Should any of the required insurance be provided under a
claims -made form, SUBRECIPIENT shall maintain such coverage continuously throughout the term of this
Agreement and, without lapse, for a period of three years beyond the expiration of this Agreement, to the
effect that, should occurrences during the Agreement term give rise to claims made after expiration of the
Agreement, such claims shall be covered by such claims -made policies.
11.6 General Annual Aggregate Limit/Inclusion of Claims Investigation or Legal Defense Costs.
Should any of the required insurance be provided under a form of coverage that includes a general annual
aggregate limit or provides that claims investigation or legal defense costs be included in such general
annual aggregate limit, such general annual aggregate limit shall be double the occurrence or claims limits
specified above.
11.7 Lapse in Insurance. Should any required insurance lapse during the term of this Agreement,
requests for reimbursement originating after such lapse may not be processed, in the City's sole discretion,
until the City receives satisfactory evidence of reinstated coverage as required by this Agreement, effective
as of the lapse date. If insurance is not reinstated, the City may, at its sole option, terminate this Agreement
effective on the date of such lapse of insurance.
11.8 Evidence of Insurance. Before commencing any operations or expending any Grant Funds under
this Agreement, SUBRECIPIENT shall furnish to City certificates of insurance and additional insured
policy endorsements with insurers with ratings comparable to A-, VIII or higher, that are authorized to do
business in the State of California, and that are satisfactory to City, in form evidencing all coverages set
forth above. Failure to maintain insurance shall constitute a material breach of this Agreement.
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11.9 Effect of Approval. Approval of the insurance by City shall not relieve or decrease the liability of
SUBRECIPIENT hereunder.
11.10 Insurance for Subcontractors and Evidence of this Insurance. If a subcontractor will be used to
complete any portion of this Agreement, SUBRECIPIENT shall ensure that the subcontractor shall provide
all necessary insurance and shall name the City and County of San Diego, its officers, agents and employees
and the SUBRECIPIENT as additional insureds.
11.11 Authority to Self -Insure. Nothing in this Agreement shall preclude SUBRECIPIENT from self -
insuring all or part of the insurance requirement in this Article. However, SUBRECIPIENT shall provide
proof of self-insurance, in a form acceptable to San Diego, in the amounts of each line of self-insurance.
ARTICLE 12
COMPLIANCE
12.1 Nondiscrimination. In the performance of this Agreement, SUBRECIPIENT agrees not to
discriminate against any employee, San Diego employee working with SUBRECIPIENT, applicant for
employment with SUBRECIPIENT, or against any person seeking accommodations, advantages,
facilities, privileges, services, or membership in all business, social, or other establishments or
organizations, on the basis of the fact or perception of a person's race, color, creed, religion, national
origin, ancestry, age, height, weight, sex, sexual orientation, gender identity, domestic partner status,
marital status, disability or Acquired Immune Deficiency Syndrome or HIV status (AIDS/HIV status), or
association with members of such protected classes, or in retaliation for opposition to discrimination
against such classes.
12.2 Conflict of Interest. Through its execution of this Agreement, SUBRECIPIENT acknowledges
that it is familiar with the provisions of Section 87100 et seq. and Section 1090 et seq. of the Government
Code of the State of California, and certifies that it does not know of any facts which constitutes a
violation of said provisions and agrees that it will immediately notify City if it becomes aware of any
such fact during the term of this Agreement. SUBRECIPIENT agrees that it will promptly notify City in
writing of all violations of State or Federal criminal law involving fraud, bribery, or gratuities affecting or
involving the use of Grant Funds.
12.3 Compliance with ADA. SUBRECIPIENT acknowledges that, pursuant to the ADA, programs,
services and other activities provided by a public entity to the public, whether directly or through a
grantee or contractor, must be accessible to the disabled public. SUBRECIPIENT shall not discriminate
against any person protected under the ADA in connection with all or any portion of the Grant Plan and
shall comply at all times with the provisions of the ADA.
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18
November 1, 2016
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed as of the
date first specified herein.
CITY OF SAN DIEGO: SUBRECIPIENT:
By: By:
KATHERINE JACKSON
PROGRAM MANAGER
OFFICE OF HOMELAND SECURITY
Approved as to Form:
Jan I. Goldsmith
City Attorney
By:
Deputy City Attorney
RON MORRISON
MAYOR
Federal Tax#: 95-6000749
Approved as to Form:
George H. Eiser, III
Interim City Attorney
By:
FY 16 UASI - SUBRECIPIENT
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19
Appendix A — SUBRECIPIENT Award Letter
The City of
SAN DIEGO
Office of Homeland Security
December 2, 2016
Ron Morrison
Mayor
City of National City
1243 National City Blvd
National City, CA 91950
SUBJECT: NOTIFICATION OF SUBRECIPIENT AWARD APPROVAL - UPDATED
FY 2016 Homeland Security Grant Program
Grant# 2016-00102 Cal OES ID# 073-66000
Sub -recipient Performance Period: September 1, 2016, to December 31, 2018
Sub -recipient:
The San Diego Office of Homeland Security (SD OHS) has approved your FYI6 Urban Area Security
Initiative (UASI) award. . This version supersedes all previous versions.
Activities:
All Projects
Project A - Risk Management and Planning
Project B - Info Analysis & Infrastructure Protection
Project C - CBRNE
Project D - Interoperable Communications
Project E - Medical and Public Health
Project F - Community Prep and Mass Care
Project G - Training Participation
Project G - Training Conduct
Amount
$219,010
$10,000
$200,000
$9,010
Completion Date
December 31, 2017
December 31, 2017
December 31, 2017
December 31, 2018
December 31, 2017
December 31, 2017
December 31, 2017
December 31, 2017
Once your completed MOU and Grant Assurances are signed and received in our office, you may
request reimbursement of eligible grant expenditures.
During the application process, the Regional Technology Partnership (RTP) vetted and the Urban Area
Working Group (UAWG) approved your project(s). Throughout the grant cycle, SD OHS will use
performance milestones set in the HSGP application as indicators of performance and this information
may be used in assessing future competitive grant applications. All activities funded with this award
must be completed within the sub -recipient performance period.
You are required to comply with all applicable federal, state, and local environmental and historic
preservation (EHP) requirements. Additionally, Aviation/Watercraft requests, projects requiring EHP
review, controlled equipment, and sole source procurement requests require additional approvals from
FY 16 UASI - SUBRECIPIENT
A-1
November 1, 2016
T (619) 533-6760
F (619) 533-6786
sandiego.gov
1310 Second Avenue, Suite 1500, MS 615H
San Diego, CA ZIP 92101
20
Appendix A — SUBRECIPIENT Award Letter
City of National City
December 2, 2016
Page 2
California Governor's Office of Emergency Services (Cal OES). Sub -recipients must obtain written
approval for these activities prior to incurring any costs, in order to be reimbursed for any related costs
under this grant. Sub -recipients are also required to obtain a performance bond prior to the purchase of
any equipment item over $250,000, including any aviation or watercraft financed with homeland
security dollars. Performance bonds must be submitted to your UAS1 Program Representative no later
than the time of reimbursement.
Following acceptance of this award, you must sign and return the SD OHS Memorandum of
Understanding (MOU) as well as the Cal OES grant assurances. Your agency must coordinate with
SD OHS to prepare and submit quarterly projections via email so that SD OHS can comply with
the semi-annual BSIR reporting for the duration of the grant period or until you complete all
activities and the grant is formally closed. You must also submit a copy of the Cal OES performance
reports to your UASI Program Representative monthly or as directed. Failure to submit required
reports could result in grant reduction, suspension, or termination.
This grant is subject to all provisions of 2 CFR Part 200. Any funds received in excess of current
needs, approved amounts, or those found owed as a result of a final review or audit, must be refunded
to SD OHS within 30 days upon receipt of an invoice from SD OHS.
Your dated signature is required on this letter. Please sign and return the original to your UASI
Program Representative at 1010 2nd Ave Ste. 1500, San Diego, CA 92101 within 20 days
of receipt and keep a copy for your files.
For further assistance, please feel free to contact your SD OHS UAS1 Program Representative
at (619) 533-6760.
Sincerely,
Kathe Jackson
Program Manager
City of San Diego Office of Homeland Security
Mayor, City of National City
FY 16 UASI - SUBRECIPIENT
1 WI s/201
Date
A-2 November 1, 2016
21
Appendix B-- Grant Assurances
Name of Jurisdiction: City of Nat i nna l ri t-y
Name of Authorized Agent: Ron Morri son Address: 1 243 National City BL
City: Nat ions 1 City State: California Zip Code: 91950
Telephone Number: (61 9) 336-4556
Fax Number: (61 9) 336-4328 E-Mail Address: wamedee nationalcityca. gov
As the duly authorized representative of the Applicant, I hereby certify that the Applicant
has the legal authority to apply for federal assistance and the institutional, managerial and
financial capability (including funds sufficient to pay any non-federal share of project cost) to
ensure proper planning, management and completion of the project described in this application,
within prescribed timelines.
I further acknowledge that the Applicant is responsible for reviewing and adhering to all
requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO);
(c) California Supplement to the NOFO; and
(d) Federal and State Grant Program Guidelines.
Federal Regulations
Government cost principles, uniform administrative requirements and audit requirements for
federal grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (CFR)
and updates are issued by the Office of Management and Budget (OMB) and can be found at
http://www.whitehouse.gov/omb/.
Significant state and federal grant award requirements (some of which appear in the
documents listed above) are set forth below. The Applicant hereby agrees to comply with
the following:
1. Proof of Authority
The Applicant will obtain written authorization from the city council, governing board or
authorized body in support of this project. This written authorization must specify that the
Applicant and the city council, governing board, or authorized body agree:
(a) To provide all matching funds required for the grant project and that any cash match
will be appropriated as required.
(b) Any liability arising out of the performance of this agreement shall be the responsibility
of the Applicant and the city council, governing board or authorized body.
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(c) Grant funds shall not be used to supplant expenditures controlled by the city council,
governing board or authorized body.
(d) The official executing this agreement is, in fact, authorized to do so.
This Proof of Authority must be maintained on file and readily available upon request.
2. Period of Performance
The Applicant will initiate work after approval of the award and complete all work within the
period of performance specified in the grant.
3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the U.S. Code (U.S.C.), for persons entering into a
contract, grant, loan or cooperative agreement from an agency or requests or receives from
an agency a commitment providing for the United States to insure or guarantee a loan, the
Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of an agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the awarding of any
Federal contract, the making of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or cooperative
agreement.
(b) If any funds other than federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with this federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form-
LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and
§§7324-7328) which limit the political activities of employees whose principal employment
activities are funded in whole or in part with federal funds.
Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support
the enactment, repeal, modification or adoption of any law, regulation or policy without the
express written approval from the California Governor's Office of Emergency Services (Cal
OES) or the federal awarding agency.
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4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 CFR §200.212 and codified in 2
CFR Part 180, Debarment and Suspension, the Applicant will provide protection against
waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in
their dealings with the federal government. The Applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded from covered transactions by any federal department or
agency;
(b) Have not within a three-year period preceding this application been convicted of or
had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(federal, state, or local) transaction or contract under a public transaction; violation of
federal or state antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the offenses
enumerated in paragraph (2)(b) of this certification; and
(d) Have not within a three-year period preceding this application had one or more public
transaction (federal, state, or local) terminated for cause or default.
Where the Applicant is unable to certify to any of the statements in this certification, he or she
shall attach an explanation to this application.
5. Non -Discrimination and Equal Employment Opportunity
The Applicant will comply with all federal statutes relating to non-discrimination. These
include, but are not limited to, the following:
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. §2000d
et. seq.) which prohibits discrimination on the basis of race, color, or national origin
and requires that recipients of federal financial assistance take reasonable steps to
provide meaningful access to persons with limited English proficiency (LEP) to their
programs and services;
(b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§1681-1683, and 1685-
1686), which prohibits discrimination on the basis of sex in any federally funded
educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794), which prohibits
discrimination against those with disabilities or access and functional needs;
(d) Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the
basis of disability and requires buildings and structures be accessible to those with
disabilities and access and functional needs;(42 U.S.C. §§ 12101-12213.);
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(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits
discrimination on the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290), relating to confidentiality of
patient records regarding substance abuse treatment;
(g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §3601 et seq.), relating to
nondiscrimination in the sale, rental or financing of housing;
(h) Executive Order 11246, which prohibits federal contractors and federally assisted
construction contractors and subcontractors, who do over $10,000 in Government
business in one year from discriminating in employment decisions on the basis of
race, color, religion, sex, sexual orientation, gender identification, or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color,
religion, sex, sexual orientation, gender identification, or national origin in hiring and
employment in both the United States federal workforce and on the part of
government contractors;
(j) California Public Contract Code §10295.3, which prohibits discrimination based on
domestic partnerships and those in same sex marriages;
(k) Any other nondiscrimination provisions in the specific statute(s) under which
application for federal assistance is being made; and
(I) The requirements of any other nondiscrimination statute(s) which may apply to the
application.
In addition to the items listed in (a) through (n), the Applicant will comply with California's Fair
Employment and Housing Act (FEHA). FEHA prohibits harassment and discrimination in
employment because of ancestry, race, color, religious creed (including religious dress and
grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical
conditions related to pregnancy, childbirth, or breastfeeding), gender, gender identity, gender
expression, sexual orientation, marital status, national origin, ancestry, mental and physical
disability, genetic information, medical condition, age, pregnancy, denial of medical and family
care leave, or pregnancy disability leave (California Government Code §§ 12940, 12945,
12945.2), military and veteran status, and/or retaliation for protesting illegal discrimination
related to one of these categories, or for reporting patient abuse in tax supported institutions.
6. Drug -Free Workplace
As required by the Drug -Free Workplace Act of 1988 (41 U.S.C. §701 et seq.), the Applicant
certifies that it will maintain a drug -free workplace and a drug -free awareness program as
outlined in the Act.
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7. Environmental Standards
The Applicant will comply with state and federal environmental standards, which may be
prescribed pursuant to the following, as applicable:
(a) California Environmental Quality Act (CEQA) (California Public Resources Code §§
21000-21177), to include coordination with the city or county planning agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§
15000-15387);
(c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the
basic structure for regulating discharges of pollutants into the waters of the United
States and regulating quality standards for surface waters;
(d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from
stationary and mobile sources;
(e) Institution of environmental quality control measures under the National Environmental
Policy Act of 1969 (P.L. 91-190) and Executive Order 12898 on the Environmental
Justice Act, and Executive Order 11514 on Environmental Quality;
(f) Notification of Environmental Protection Agency (EPA) violating facilities pursuant to
Executive Order 11738;
(g) Protection of wetlands pursuant to Executive Order 11990;
(h) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988;
(i) Assurance of project consistency with the approved State management program
developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §1451 et
seq.);
(j) Conformity of Federal actions to State (Clean Air) Implementation Plans under Section
176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §7401 et seq.);
(k) Executive Order 11738 instituted to assure that each federal agency empowered to
enter into contracts for the procurement of goods, materials, or services and each
federal agency empowered to extend federal assistance by way of grant, loan, or
contract shall undertake such procurement and assistance activities in a manner that
will result in effective enforcement of the Clean Air Act and the Federal Water Pollution
Control Act Executive Order Executive Order 11990 which requires preservation of
wetlands;
(I) The Safe Drinking Water Act of 1974, (P.L. 93-523);
(m)The Endangered Species Act of 1973, (P.L. 93-205);
(n) Wild and Scenic Rivers Act of 1968 (16 U.S.C. §1271 et seq.) related to protecting
components or potential components of the national wild and scenic rivers system.
The Applicant shall not be: 1) in violation of any order or resolution promulgated by the State
Air Resources Board or an air pollution district; 2) subject to a cease and desist order pursuant
to § 13301 of the California Water Code for violation of waste discharge requirements or
discharge prohibitions; or 3) determined to be in violation of federal law relating to air or water
pollution.
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8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the Applicant
will cause to be performed the required financial and compliance audits in accordance with
the Single Audit Act Amendments of 1996 and Title 2 of the Code of Federal Regulations, Part
200, Subpart F Audit Requirements.
9. Access to Records
In accordance with 2 CFR §200.336, the Applicant will give the awarding agency, the
Comptroller General of the United States and, if appropriate, the state, through any authorized
representative, access to and the right to examine all records, books, papers, or documents
related to the award. The Applicant will require any subrecipients, contractors, successors,
transferees and assignees to acknowledge and agree to comply with this provision.
10. Conflict of Interest
The Applicant will establish safeguards to prohibit employees from using their positions for a
purpose that constitutes or presents the appearance of personal or organizational conflict of
interest, or personal gain.
11. Financial Management
False Claims for Payment The Applicant will comply with 31 U.S.0 §3729 which sets forth
that no subgrantee, recipient or subrecipient shall submit a false claim for payment,
reimbursement or advance.
12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding
Accountability and Transparency Act (FFATA) (P.L. 109-282), specifically (a) the reporting of
subawards obligating $25,000 or more in federal funds and (b) executive compensation data
for first -tier subawards. This includes the provisions of FFATA, which includes requirements
for executive compensation, and also requirements implementing the Act for the non-federal
entity at 2 CFR part 25 Financial Assistance Use of Universal Identifier and Central Contractor
Registration and 2 CFR part 170 Reporting Subaward and Executive Compensation
Information.
13. Whistleblower Protections
The Applicant also must comply with statutory requirements for whistleblower protections at
10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and § 4310.
14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking Victims
Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits grant award recipients
or a subrecipient from: (1) engaging in trafficking in persons during the period of time that the
award is in effect: (2) procuring a commercial sex act during the period of time that the award
FY 16 UASI — SUBRECIPIENT
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Initials:
is in effect: or (3) using forced labor in the performance of the award or subawards under the
award.
15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) Comply with the provisions of the Davis -Bacon Act (40 U.S.C. §§ 276a to 276a-7), as
applicable, and the Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the
Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding
labor standards for federally -assisted construction contracts or subcontracts.
(b) Comply with the Federal Fair Labor Standards Act (29 U.S.C. § 201 et al.) as they
apply to employees of institutes of higher learning (IHE), hospitals and other non-profit
organizations.
16. Worker's Compensation
The Applicant must comply with provisions which require every employer to be insured to
protect workers who may be injured on the job before commencing performance of the work
of this Agreement, as per the workers compensation laws set forth in California Labor Code
§§ 3700 et seq.
17. Property -Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and III of the Uniform Relocation Assistance
and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair
and equitable treatment of persons displaced or whose property is acquired as a result
of Federal or federally -assisted programs. These requirements apply to all interests in
real property acquired for project purposes regardless of Federal participation in
purchase.
(b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973 (P.L. 93-234) which requires subrecipients in a special
flood hazard area to participate in the program and to purchase flood insurance if the
total cost of insurable construction and acquisition is $10,000 or more.
(c) Assist the awarding agency in assuring compliance with Section 106 of the National
Historic Preservation Act of 1966, as amended (16 U.S.C. § 470), Executive Order
11593 (identification and protection of historic properties), and the Archaeological and
Historic Preservation Act of 1974 (16 U.S.C. § 469a-1 et seq.).
(d) Comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and
24 CFR Part 35) which prohibits the use of lead -based paint in construction or
rehabilitation of residence structures.
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18. Certifications Applicable Only to Federally -Funded Construction Projects
For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title or other
interest in the site and facilities without permission and instructions from the awarding
agency. Will record the federal awarding agency directives and will include a covenant
in the title of real property acquired in whole or in part with federal assistance funds to
assure nondiscrimination during the useful life of the project.
(b) Comply with the requirements of the awarding agency with regard to the drafting,
review and approval of construction plans and specifications.
(c) Provide and maintain competent and adequate engineering supervision at the
construction site to ensure that the complete work conforms with the approved plans
and specifications and will furnish progressive reports and such other information as
may be required by the assistance awarding agency or State.
19. Use of Cellular Device While Driving is Prohibited
Applicants are required to comply with California Vehicle Code sections 23123 and 23123.5.
These laws prohibit driving a motor vehicle while using an electronic wireless communications
device to write, send, or read a text -based communication. Drivers are also prohibited from
the use of a wireless telephone without hands -free listening and talking, unless to make an
emergency call to 911, law enforcement, or similar services.
20. Freedom of Information Act
The Applicant acknowledges that all information submitted in the course of applying for
funding under this program, or provided in the course of an entity's grant management
activities that are under Federal control, is subject to the Freedom of Information Act (FOIA),
5 U.S.C. § 552, and the California Public Records Rights Act, California Government Code
section 6250 et seq. The Applicant should consider these laws and consult its own State and
local laws and regulations regarding the release of information when reporting sensitive
matters in the grant application, needs assessment, and strategic planning process.
HOMELAND SECURITY GRANT PROGRAM - PROGRAM SPECIFIC ASSURANCES /
CERTIFICATIONS
21. Reporting Accusations and Findings of Discrimination
If during the past three years the recipient has been accused of discrimination on any basis
the recipient must provide a list of all such proceedings, pending or completed, including
outcome and copies of settlement agreements to the DHS financial assistance office and the
DHS Office of Civil Rights and Civil Liberties (CRCL) by e-mail at crcl(a.hq.dhs.gov or by mail
at U.S. Department of Homeland Security Office for Civil Rights and Civil Liberties Building
410, Mail Stop #0190 Washington, D.C. 20528.
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In the event any court or administrative agency makes a finding of discrimination against the
recipient, or the recipient settles a case or matter alleging such discrimination, recipients must
forward a copy of the complaint and findings to the DHS Component financial assistance office
and the CRCL office by e-mail or mail at the addresses listed above.
The United States has the right to seek judicial enforcement of these obligations.
22. Acknowledgment of Federal Funding from DHS
All recipients must acknowledge their use of federal funding when issuing statements, press
releases, requests for proposals, bid invitations, and other documents describing projects or
programs funded in whole or in part with federal funds.
23. Activities Conducted Abroad
All recipients must ensure that project activities carried on outside the United States are
coordinated as necessary with appropriate government authorities and that appropriate
licenses, permits, or approvals are obtained.
24. Best Practices for Collection and Use of Personally Identifiable Information (PII)
DHS defines personally identifiable information (PII) as any information that permits the
identity of an individual to be directly or indirectly inferred, including any information that is
linked or linkable to that individual. All recipients who collect PII are required to have a
publically-available privacy policy that describes standards on the usage and maintenance of
PII they collect. Award recipients may also find as a useful resource the DHS Privacy Impact
Assessments: Privacy Guidance and Privacy template respectively.
25. Copyright
All recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an
acknowledgement of Government sponsorship (including award number) to any work first
produced under federal financial assistance awards.
26. Energy Policy and Conservation Act
All recipients must comply with the requirements of 42 U.S.C. § 6201 which contain policies
relating to energy efficiency that are defined in the state energy conservation plan issued in
compliance with this Act.
27. Federal Debt Status
All recipients are required to be non -delinquent in their repayment of any federal debt.
Examples of relevant debt include delinquent payroll and other taxes, audit disallowances,
and benefit overpayments. See OMB Circular A-129.
28. Fly America Act of 1974
All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding
certificates under 49 U.S.C. § 41102) for international air transportation of people and property
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to the extent that such service is available, in accordance with the International Air
Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the
interpretative guidelines issued by the Comptroller General of the United States in the March
31, 1981, amendment to Comptroller General Decision B-138942
29. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all recipients
must ensure that all conference, meeting, convention, or training space funded in whole or in
part with federal funds complies with the fire prevention and control guidelines of the Federal
Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. § 2225a.
30. Non -supplanting Requirements
All Applicants who receive awards made under programs that prohibit supplanting by law must
ensure that federal funds do not replace (supplant) funds that have been budgeted for the
same purpose through non-federal sources.
32. Patents and Intellectual Property Rights
Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L. No.
96-517, as amended, and codified in 35 U.S.C. § 200 et seq. All recipients are subject to the
specific requirements governing the development, reporting, and disposition of rights to
inventions and patents resulting from financial assistance awards located at 37 C.F.R. Part
401 and the standard patent rights clause located at 37 C.F.R. § 401.14.
33. SAFECOM
All Applicants who receive awards made under programs that provide emergency
communication equipment and its related activities must comply with the SAFECOM
Guidance for Emergency Communication Grants, including provisions on technical standards
that ensure and enhance interoperable communications.
34. Terrorist Financing
All Applicants must comply with Executive Order 13224 and U.S. law that prohibit transactions
with, and the provisions of resources and support to, individuals and organizations associated
with terrorism. It is the legal responsibility of recipients to ensure compliance with the Order
and laws.
35. Reporting of Matters Related to Recipient Integrity and Performance
If the total value of the Applicant's currently active grants, cooperative agreements, and
procurement contracts from all federal assistance office exceeds $10,000,000 for any period
of time during the period of performance of this federal award, the Applicant must comply with
the requirements set forth in the government -wide Award Term and Condition for Recipient
Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of
which is incorporated here by reference in the terms and conditions of your award.
FY 16 UASI — SUBRECIPIENT
B-10 November 1, 2016
31
Initials:
36. USA Patriot Act of 2001
All recipients must comply with requirements of the Uniting and Strengthening America by
Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA
PATRIOT Act), which amends 18 U.S.C. §§ 175-175c.
IMPORTANT
The purpose of the assurance is to obtain federal and state financial assistance, including any
and all federal and state grants, loans, reimbursement, contracts, etc. The Applicant recognizes
and agrees that state financial assistance will be extended based on the representations made in
this assurance. This assurance is binding on the Applicant, its successors, transferees,
assignees, etc. Failure to comply with any of the above assurances may result in suspension,
termination, or reduction of grant funds.
All appropriate documentation, as outlined above, must be maintained on file by the Applicant
and available for Cal OES or public scrutiny upon request. Failure to comply with these
requirements may result in suspension of payments under the grant or termination of the grant or
both and the subrecipient may be ineligible for award of any future grants if the Cal OES
determines that any of the following has occurred: (1) the recipient has made false certification,
or (2) violates the certification by failing to carry out the requirements as noted above.
All of the language contained within this document must be included in the award documents for
all subawards at all tiers, including contracts under grants and cooperative agreements and
subcontracts. All recipients are bound by the Department of Homeland Security Standard Terms
and Conditions 2016, Version 6.0, hereby incorporated by reference, which can be found at:
https://www.dhs.gov/sites/default/files/publications/Fiscal%20Year%202016%20DHS%20Gener
al%20Terms%20and%20Conditions.pdf
The undersigned represents that he/she is authorized to enter into this agreement for and on
behalf of the said Applicant.
Applicant: City of National City
Signature of Authorized Agent:
Printed Name of Authorized Agent: Ron Morrison
Title: Mayor Date: 2 / 7 / 2 01 7
FY 16 UASI - SUBRECIPIENT
B-11 November 1, 2016
32
Initials:
Appendix C — Form of Reimbursement Request
Cover Sheet (Invoice)
Office of Homeland Security
FY 16 Urban Area Security Initiative Grant Program
Award # 2016-00102
CalEMA ID #073-66000 CFDA #97.067
Reimbursement Request (Invoice) #
Mail Reimbursement Request to: DATE:
City of San Diego AGENCY:
Office of Homeland Security
ATTN: Grants Management Section DUNS Number:
1010 Second Ave, Ste 1500
San Diego, CA 92101
Expenditure Period:
Maximum Amount of
Funds Specified in
Subrecipent
Award Letter:
Type of Expenditure
Reimbursements
Requested this Request
Total Reimbursements
Requested to Date (incl. this
request)
Equipment
Training
Planning
Organization
Exercise
Total
$ -
$ -
For questions regarding this reimbusement request contact
Name
Phone
Email
Remittance Address (Address check will be mailed to)
FY 16 UASI - SUBRECIPIENT
C-1 November 1, 2016
33
Appendix C — Form of Reimbursement Request
Governor's Office of Homeland Security
FY16 Urban Area Security Grant
Grant: FY16 UASI Grant #2016-00102
FIPS #073-66000 CFDA #97.067
Supporting Information for Cash Request
Cash Request #: Requesting reimbursement in the amount of $---------- DUNS #
Under Penalty of Perjury I certifiy that:
• The total amount of funds requested pursuant to this Reimbursement Request will be used to reimburse SUBRECIPIENT for Authorized Expenditures, which expenditures are set forth on the
attached Cover Sheet, to which are attached true and correct copies of all required documentation of such expenditures.
• After giving effect to the disbursement requested pursuant to this Reimbursement Request, the Funds disbursed as of the date of this disbursement will not exceed the maximum amount set
forth in Appendix A of this agreement for specific projects and programs.
• The representations, warranties and certifications made in the Agreement are true and correct in all material respects as if made on the date hereof, and SUBRECIPIENT is in compliance with
all Grant Assurances in Appendix B of the Agreement. Furthermore, by signing this report, SUBRECIPIENT certifies to the best of their knowledge and belief that the report is true, complete
and accurate and expenditures, disbursements, and cash receipts are for the purpose and objectives set forth in the terms and conditions of the federal award. SUBRECIPIENT is aware that
any false, fictitious or fraudulent information or the omission of any material fact, may subject SUBRECIPIENT to criminal civil or administrative penalties for fraud, false statements, false claims
or otherwise.
w • No Event of Default has occurred and is continuing.
• The undersigned is an officer of SUBRECIPIENT authorized to execute this Reimbursement Request on behalf of SUBRECIPIENT.
• This claim is for costs incurred within the grant performance period
Printed Name:
Title:
Mailing Address:
Remittance Address (Address check
will he mailed to)
Phone Number:
Email Address:
Fax Number:
Signature Date:
Mail Reimbursement Requests to:
City of San Diego Office of Homeland Security
Grants Manage' Section
1010 Second A) : 1500 FY 16 UASI - SUBRECIPIENT
C-2 November 1, 2016
San Diann_ CA 92101
Appendix C — Form of Reimbursement Request
City of San Diego
Reimbursement Processing Checklist
Equipment Reimbursements
FY Grant
Jurisdiction Reimbursement Amount
❑ Reimbursement Request Form signed by Authorized Agent or Other Designated Authorized Signer
❑ Workbook
BVerified that items are in approved workbook (if it is not listed in the workbook it is not reimbursable)
Entered invoice information on appropriate line(s) and highlighted
Required Pre -Approvals Attached (EDP, Aviation, Sole Source, etc.)
❑ Procurement Documentation
Agency procurement policy (Federal v. local requirements, the most stringent applies)
Quotes
!Number of quotes received
RFP
— Advertisement, Medium Used
_ RFP Cover Page
Cover Sheets showing the submitting bidders in response to RFP
Award Letter
E__ Sole Source (Copy of Agency Approval and CalEMA Approval )
1122 Program
(Copy of signed order form submitted to 1122 program
LPerformance Bond if equipment is a vehicle, aircraft or watercraft or any equipment $250,000 or more
❑ Invoices
RInvoices certified as originals
Vendor Debarment List Checked/Print out
Proof of Payment
DUNS Number
Confirm each page within reimbursement request has grant identification stamp
FY 16 UASI — SUBRECIPIENT
C-3 November 1, 2016
S:\OHS\Grents\Reimbursement Process Forms for Jurisdictions to Request Reimbursement\FY16 UASI Reimbursement Request Forms Equipment Checklist
35
Appendix C — Form of Reimbursement Request
City of San Diego
Reimbursement Processing Checklist
Training Reimbursements
FY Grant
Jurisdiction Reimbursement Amount
ElReimbursement Request Form signed by Authorized Agent or Other Designated Authorized Signer
EITraining Detail Worksheet
❑ Invoices
❑ Vendor Debarment List Checked/Print out
❑ Procurement Documentation
Agency procurement policy (Federal v. local requirements, the most stringent applies)
Quotes
Number of quotes received
RFP
Advertisement, Medium Used
RFP Cover Page
Cover Sheets showing the submitting bidders in response to RFP
Award Letter
Sol Source (Copy of Agency Approval and CaIEMA Approval )
Proof of Course Total Cost (if requesting reimbursement)
Course Roster or Proof of Attendance (certificate)
Proof of Travel Costs (if requesting reimbursement)
You must use the most restrictive rates between your agency and Federal Per Diem
Contractor/Consultant Summary (Email Electronic Version to OHS)
Personnel Summary of overtime costs
▪ Payroll documentation
Full Time Card for Each Employee
Proof of Hourly Rate
Financial System Report Showing Expense
Proof of Payment
Agency employee working as contractor must show time off proof
▪ Confirm each page within the reimbursement request has a stamp Emailed Electronic Version of Employee Summary to OHS
❑ DUNS Number
FY 16 UASI - SUBRECIPIENT
C-4 November 1, 2016
S:\OHS\Grants\Reimbursement Process\Forms for Jurisdictions to Request Reimbursement\FY16 UASI Reimbursement Request Forms Training Checklist
36
Appendix C — Form of Reimbursement Request
FY
City of San Diego
Reimbursement Processing Checklist
Exercise Reimbursements
Grant
Jurisdiction Reimbursement Amount
❑ Reimbursement Request Form signed by Authorized Agent or Other Designated Authorized Signer
❑ Exercise Detail Worksheet
❑Verified that total in each column matches documentation total provided
❑ Invoices
ElProcurement Documentation
FAgency procurement policy (Federal v. local requirements, the most stringent applies)
Quotes
Number of quotes received
ED
RFP
Advertisement, Medium Used
RFP Cover Page
_ Cover Sheets showing the submitting bidders in response to RFP
Award Letter
LSole Source (Copy of Agency Approval and CalEMA Approval )
Proof of Non -Personnel Exercise Total (if requesting reimbursement)
Exercise Roster or Proof of Attendance
Proof of Travel Costs (if requesting reimbursement) You must use the most restrictive rates between your agency and Federal Per Diem
Contractor/Consultant Summary (Email Electronic Version to OHS)
Personnel Summary of overtime costs
❑ Payroll documentation
Full Time Card for Each Employee
Proof of Hourly Rate
Financial System Report Showing Expense
Proof of Payment
❑ Confirm each page within the reimbursement request has a stamp and is filled out
❑ DUNS Number
FY 16 UASI - SUBRECIPIENT
C-5 November 1, 2016
S:\OHS\Grants\Reimbursement Process\Forms for Jurisdictions to Request Reimbursement\FY16 UASI Reimbursement Request Forms Exercise Checklist
37
Appendix C — Form of Reimbursement Request
FY
City of San Diego
Reimbursement Processing Checklist
Planning
Organization
Grant
Jurisdiction Reimbursement Amount
❑ Reimbursement Request Form signed by Authorized Agent or Other Designated Authorized Signer
❑ Description of Tangible Product (Deliverable) (for Planning only)
❑ Workbook
Verified that items are in approved workbook (if it is not listed in the workbook it is not reimbursable)
Entered actual total amount spent in actual column of workbook and highlighted
Task List
EI
Invoices
Invoices certified as originals
Vendor Debarment List Checked/Print out
Procurement Documentation
Agency procurement policy (Federal v. local requirements, the most stringent applies)
Quotes
Number of quotes received
RFP
— Advertisement, Medium Used
_ RFP Cover Page
Cover Sheets showing the submitting bidders in response to RFP
Award Letter
Sole Source (Copy of Agency Approval and CalEMA Approval )
❑ Proof of Travel Costs (if requesting reimbursement) You must use the most restrictive rates between your agency and Federal Per Diem
❑ Contractor/Consultant Summary (Email Electronic Version to OHS)
Personnel Summary of overtime costs
Elo
Payrolldocumentation
Full Time Card for Each Employee or contractor
Proof of Hourly Rate
Financial System Report Showing Expense
Proof of Payment
❑ Conftrm each page within the reimbursement request has a stamp and is filled out
❑ DUNS Number
FY 16 UASI - SUBRECIPIENT
C-6 November 1, 2016
StOHS\Grants\Reimbursement Process\Forms for Jurisdictions to Request Reimbursement\FY16 UASI Reimbursement Request Forms Planning Organization Checklist
38
Core City:
Jurisdiction:
Appendix C -- Form of Reimbursement Request
Office of Homeland Security
FY16 Urban Area Security Initiative Grant Program
Training/Exercise Costs Detail Worksheet
Course
Delivery
Overtime &
Backfill
Travel
TOTAL
$
$ -
$
$ -
$ -
$
$ -
$ -
$ -
$ -
$ -
$ -
TOTAL
dry"`•3
. .
['. TOTAL
Expenditure Period:
Date:
Attendee Breakdown by Discipline
EMA
EMS
FS
GA
HZ
LE
PH
PSC
PW
Total
0
0
0
0
0
0
0
0
0
0
0
0
0
NOTE: O.T. fringe benefits are limited to FICA, Worker's Compensation and Unemployment Compensation. Each jurisdiction must ensure that reimbursement requests do not include
any other O.T. fringe benefit expenditures. Other fringe benefit costs must be absorbed by the jurisdiction.
OHS Grant: FY16 UASI Grant: #2016-00102
CalOES #073-66000 Jurisdiction: ----
Amount $ Doc Ref: Reimb Rqt #---
Training or Exercise?
FY 16 UASI - SUBRECIPIENT
C-7 November 1, 2016
Appendix C — Form of Reimbursement Request
PERSONNEL.
CFDA #:
97.067
City of San Diego
2016-00102
073-66000
SUBMIT TO OHS ELECTRONICAL L Y AS WELL AS IN YOUR REIMBURSEMENT PACKET
LEDGER TYPE'
Cash Request
Today's Date
Expenditure Pe1iod'
jOate) From:
(Date) To:
Cash Request
Project
Letter
Employee Name (last name first)
HaCkfahng For
R"olecl/Deaverable
Funding
Source
Disciplirx
Solution Area
Solution Area
Sub -Category
Dates of
Pe roH Period
y
r� ��
Overtime
Rate
salary &
charged
for this Reporting
Period
Total Project
Hours
Cash Request
a
Total Cost Charged
to Grant
UASI
UASI
_
_ -
UASI
UASI
CAST
UASI
UASI
-
UASI
,
UASI
CAST
UASI
.
CASI
CAST
UASI
VAST
CAST
UASI
a._.
UASI
UAW
UASI
UASI
UASI
UASI
UASI
UASI
CAST
UASI
a
UASI
UASI
CT
S'
CAST
p-
CAST
.
CAST
OAST
UASI
UASI
CASTIs.
UASI
UASI
�.
UASI
UASI
OAST
VAST
UASI
FY 16 UASI — SUBRECIPIENT C-8 November 1, 2016
FMFW v1.12 - 2012
Appendix C — Forth rsemrnt Request
CONSULTANT / CONTRACTOR
CFDA #:
97.067 HSGP
City of San Diego
073-66000
2016-00102
SUBMIT TO OHS ELECTRONICALLY AS WELL AS IN YOUR REIMBURSEMENT PACKET
LEDGER TYPE:
Cash Request
Todays Date
Expenditure Period:
(Date) From:
(Date) To:
Cash Request
Project
Letter
Consulting Firm &
Consultant Name
Project & Description of Services
-
Deliverable
Solution Area
Solution Area Sub-
Category
o
Expenditure
Cat
Category
Period of
Expenditure
Fee For
Deliverable
Billable Hour Breakdown
Cash
Request #
Total Cost Charged
to Grant
Tol l Sa
lary &
Benefits charged
for this Reporting
Period
Hourly/Blllin g
Rate
Total PMed
Hours
-
,
i
.
r -
FMFW v1.12 - 2012
FY 16 UASI — SUBRECIPIENT C-9
November 1, 2016
Appendix C — Form of Reimbursement Request
Date
Per Diem Expenses for (Employee Name)
Breakfast
Total
Lunch
Dinner
Snack
Tips
Total Meals
GSA Per Diem Meals & Inc Exp. Max
Reimbursable Meal Amount
Hotel
GSA Per Diem Lodging (excluding taxes & fee)
Reimbursable Lodging w taxes Amount
Mileage
Registration
Parking
Taxi
Total Reimbursable for
Total Reimbursable for
Date
Breakfast
Lunch
Per Diem Expenses for (Employee Name)
Total
Dinner
Snack
Tips
Total Meals
GSA Per Diem Meals & Inc Exp.
Reimbursable Meal Amount
Hotel
GSA Per Diem Lodging (excluding taxes)
Reimbursable Lodging w taxes Amount
Mileage
Registration
Parking
Taxi
Total Reimbursable for
Total Reimbursable for
Total Reimbursable for Claim
FY 16 UASI - SUBRRCTPTFNT
r_In
-- 1 -Ini/
APPENDIX D — PERFORMANCE PERIOD EXTENSION REQUEST
City of San Diego Office of Homeland Security
PERFORMANCE PERIOD EXTENSION REQUEST
Subrecipient Name:
UAS1 FY:
Project:
Project Title:
Total Amount Allocated:
Amount Expended:
Original Milestone Deadline:
Adjusted Milestone with additional funds:
Requested Milestone Extension Deadline:
1. Describe the details of the project:
2. What is the current status of the project?
3. Please provide a timeline as to how you will meet the new requested date:
4. How have you analyzed your errors in the initial timeline? What are the reasons why the project is late?
5. How have you improved your planning and project management process to avoid future delays if this
request is granted? What plans and documentation do you have in place to guarantee the requested
deadline will be met?
6. List and describe all equipment with costs and AEL #s:
Equipment & Description
Cost
AEL
number
PROJECT A:
TOTAL
PROJECT B:
TOTAL
FY 16 UASI — SUBRECIPIENT
D-1
November 1, 2016
43
APPENDIX D — PERFORMANCE PERIOD EXTENSION REQUEST
PROJECT D:
TOTAL
PROJECT E:
TOTAL
PROJECT G:
TOTAL
All Investments TOTAL
FY 16 UASI — SUBRECIPIENT
D-2 November 1, 2016
44
RESOLUTION NO. 2017 —
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN
THE CITY OF SAN DIEGO OFFICE OF HOMELAND SECURITY AND
THE CITY OF NATIONAL CITY FOR THE DISTRIBUTION OF FISCAL YEAR 2016
URBAN AREA SECURITY INITIATIVE GRANT FUNDS, AND AUTHORIZING
THE ESTABLISHMENT OF AN APPROPRIATION AND CORRESPONDING
REVENUE BUDGET IN THE GRANT AMOUNT OF $219,010 FOR
THE REIMBURSABLE GRANT PURCHASE OF EQUIPMENT, PLANNING,
AND TRAINING FOR THE POLICE AND FIRE DEPARTMENTS
WHEREAS, the Urban Area Security Initiative ("UASI") Grant Program
provides funding for equipment, planning, and training necessary to respond to natural or
man-made disasters or terrorism incidents that may occur in the San Diego urban area; and
WHEREAS, the City of National City is required to execute an Agreement for
the distribution of Fiscal Year 2016 UASI grant funds with the City of San Diego Office of
Homeland Security that documents the roles, responsibilities, and expectations at the local,
State, and federal levels, and ensures that the City of National City, as a participant in the
program, agrees to meet the State and federal requirements; and
WHEREAS, the Agreement provides the City with UASI grant funds in the
amount of $219,010, and requires the City to incur expenses for equipment, planning, and
training for police and fire personnel, and then apply for reimbursement.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute an Agreement with the City of San
Diego Office of Homeland Security for the distribution of Fiscal Year 2016 Urban Area
Security Initiative grant funds in the amount of $219,010 for the reimbursable purchase of
equipment, planning, and training for the Police and Fire Departments. Said Agreement is
on file in the office of the City Clerk.
BE IT FURTHER RESOLVED that staff is directed to request reimbursement of
funds in the amount of $219,010 from the Fiscal Year 2016 Urban Area Security Initiative
Grant Program.
BE IT FURTHER RESOLVED that the City Council of the City of National City
authorizes the establishment of an appropriation and corresponding revenue budget in the
amount of $219,010.
PASSED and ADOPTED this 7th day of February, 2017.
Ron Morrison, Mayor
ATTEST: APPROVED AS TO FORM:
Michael R. Dalla, City Clerk George H. Eiser, III
Interim City Attorney
CITY OF NATIONAL CITY
Office of the City Clerk
1243 National City Blvd., National City, California 91950-4397
619-336-4228
Michael R. Dalla, CMC - City Clerk
CITY OF SAN DIEGO OFFICE OF HOMELAND SECURITY
UASI GRANT PROGRAM FY16
Distribution of FY16 UASI Grant Funds
The original Fully Executed Agreement is on file with the City of San Diego Office of
Homeland Security (OHS).