HomeMy WebLinkAbout2015 CON Downstream Services - Culvert Barrier Project CIP No 14-06 - Change Order #1NOTE TO FILE
01-29-18
IN THE MATTER OF: Resolution 2015-72, of the City of National
City authorizing the Mayor to execute Change Order No. 1 to the
National City Culvert Barrier Project Contract (CIP NO. 14-06).
Please note the following:
A FULLY EXECUTED ORIGINAL CHANGE ORDER
WAS NEVER FILED WITH THE OFFICE OF THE CITY CLERK.
ORIGINATING DEPARTMENT:
NTF
CDC Housing & Grants
City Attorney Human Resources
City Manager MIS
_ Community Svcs. Planning
X Engineering Police
Finance X Public Works
Fire
RESOLUTION NO. 2015 — 72
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 TO
THE NATIONAL CITY CULVERT BARRIER PROJECT CONTRACT (CIP NO. 14-06)
WITH DOWNSTREAM SERVICES, INC., FOR THE LUMP SUM AMOUNT
OF $14,995.00 TO PROCURE, FABRICATE, AND INSTALL A PORTLAND
CEMENT CONCRETE HEADWALL AND ADDITIONAL INLET GRATE
WHEREAS, on January 20, 2015, City Council adopted Resolution No. 2015-3
awarding a contract in the amount of $79,000.00 to Downstream Services, Inc., for the National
City Culvert Barrier Project; and
WHEREAS, after the original award of the contract, an additional culvert inlet that
is a part of the culvert (tunnel) drainage system was identified; and
WHEREAS, the contractor's lump sum change order proposal is $14,995.00 to
procure, fabricate, and install an additional culvert barrier and a regional standard headwall to
properly fasten and secure the inlet grate; and
WHEREAS, staff recommends executing the change order with Downstream
Services, Inc., based on the quality of the barrier grates they have been installing for the project,
and to take advantage of their competitive prices while they are still under contract; and
WHEREAS, since this change order would slightly exceed the pre -approved 15%
contingency amount of $11,850.00 by $3,145.00, City Council action is required.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute Change Order No. 1 to the National City
Culvert Barrier Project contract (CIP No. 14-06) with Downstream Services, Inc., for the lump sum
amount of $14,995 to procure, fabricate, and install a Portland cement concrete headwall and
additional inlet grate.
PASSED and ADOPTED this 19th day of May, 201
ATTEST:
ael R. Dalla, Cify Clerk
TPPROVED AS TO F 4' M:
Claudia Gac
City Attor e
on Morrison, Mayor
Passed and adopted by the Council of the City of National City, California, on May 19,
2015 by the following vote, to -wit:
Ayes: Councilmembers Mendivil, Morrison, Rios, Sotelo-Solis.
Nays: None.
Absent: Councilmember Cano.
Abstain: None.
AUTHENTICATED BY:
RON MORRISON
Mayor of the City of National City, California
City Clerk of the City bf National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2015-72 of the City of National City, California, passed and adopted
by the Council of said City on May 19, 2015.
City Clerk of the City of National City, California
By:
Deputy
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE: May 19, 2015
TEM TITLE:
Resolution of the City Council of the City of National City authorizing the Mayor to execute Change Order No. 1
to the National City Culvert Barrier Project contract (CIP No. 14-06) with Downstream Services, Inc. for the
lump sum amount of $14,995.00 to procure, fabricate, and install a Portland cement concrete headwall and
additional inlet grate.
GQO\S -1
AGENDA ITEM NO. 17
PREPARED BY: Kenneth Fernandez, P.E.
PHONE: 336-4388
EXPLANATION:
See attached.
DEPARTMENT: Engineering & Public Works
APPROVED BY:
J
FINANCIAL STATEMENT:
ACCOUNT NO.
APPROVED: LaKt6. Finance
APPROVED: MIS
001-416-030-299-0000 (Environmental Compliance): $14,995.00
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
STAFF RECOMMENDATION:
Adopt the Resolution.
BOARD / COMMISSION RECOMMENDATION:
N/A
ATTACHMENTS:
1. Explanation
2. Project Location Map
3. Change Order No. 1
4. Resolution
EXPLANATION
On January 20, 2015, City Council adopted Resolution No. 2015-3 awarding a contract
in the amount of $79,000.00 to Downstream Services, Inc. for the National City Culvert
Barrier Project (CIP No. 14-06.) After the original award of the contract, it was brought
to Engineering Staff's attention that an additional culvert inlet is a part of the culvert
(tunnel) drainage system that this project is addressing. This particular culvert section is
in the form of the letter "Y" with two inlets and one outlet. Under the original scope of
work, one of the inlets and the outlet was being covered. However, this 66-inch nominal -
diameter inlet was not originally requested, allowing an access point for debris and
unauthorized personnel. This proposed seventh barrier location is in a grassy-swale
canyon behind the residences of the East 13th Street and South Lanoitan Avenue
intersection just west of Palmer Elementary School as shown on the attached location
map.
Staff requested a quote from the contractor to procure, fabricate, and install an additional
culvert barrier and a regional standard headwall to properly fasten and secure the inlet
grate. The contractor's lump sum change order proposal is for $14,995.00. Since this
change order would slightly exceed the pre -approved 15% contingency amount of
$11,850.00 by $3,145.00, City Council action is required.
Staff recommends executing the change order with Downstream Services, Inc. based on
the quality of the barrier grates they have been installing for the project, and to take
advantage of their competitive prices while they are still under contract.
Project Location Map (Seven Culvert Openings)
Box Culvert
Inlet #4
Family
House of
Pancakes
McDonald's
Box Culvert Outlet #3
(Excluded from Scope of Work;
In CalTrans R.O.W.)
Box Culvert
Inlet #3
Box Culvert
Outlet #2
Box Culvert
Inlet #2
Palmer
Elementary
School
Box Culvert
Inlet #1
Save A Lot
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Letter of Transmittal
To:
Attn:
From:
Date:
RE:
City of National City
Sean Gill,
Clark Roberts, PM
04-24-2015
Contract #14-06 National City Culvert Barrier Project
Subject: Add - on Barrier Details.
Contents: Headwall Specs (See Notes for Contents).
Submittal #: 6
Revision #: N/A
Spec. Sect. #: N/A
Plan Sheet #: N/A
Notes:
Add on Culvert at 13`1' and S. Lenoitan Street specifacations, per proposal. Included is
the SRSD detail for headwalls (See 72", Single Pipe, U-type Headwall) as well as concrete
design mix (See D35B, Note 3).
Deviations: None.
(If any)
We have reviewed in detail and certify that the material, equipment or construction procedure(s) contained in
this submittal meet all the requirements specified in or shown on the Contract Documents, Construction
Specifications and Construction Plans with (if) noted exceptions.
❑ Urgent ✓ For Review ❑ Please Comment ❑ Reply
Signature:
Signature:
Clad% l oberts - Project Manager
Downstream Services, Inc.
Date:
Corporate Office 2855 Progress Place Escondido CA 92029 ph 760 746 2544
ph 800 262 0999 fax 760 746 2667 downstreamservices.com
-2-
t rnrnStream
Proposal
Downstream Services, Inc. (DSI)
Contractor's License #A807953
2855 Progress Place, Escondido, CA 92029
ph. (760) 746-2544 fax (760) 746-2667 www.downstreamservices.com
To:
National City Engineering and P.W.
Date:
4/3/2015 Page(s): 1
Attn:
Sean Gill
Job Name:
Culvert Barrier Add -On
Address:
1243 National City Blvd. National City, CA, 91950
Email:
sgill@iccsinc.net
We hereby submit the following:
48" CMP Culvert Outlet Headwall and Culvert Barrier Install
Quantity
Unit
Description
Unit Price
Total Price
Taxable
(Y/n)
Project Located at 13th and S. Lenoitan St, National City CA
1
ea
Fabricate and galvanize steel grate per project specifications
provided in the "National City Culvert Barrier Project"
for existing culvert inlet.
$ 2,000.00
$ 2,000.00
1
ea
Prepare culvert face perimiter, construct culvert U-headwall
per San Diego Regional Standard Drawings D-35A and D-35B
including cut down of existing pipe to culvert face.
$ 12,000.00
$ 12,000.00
1
ea
Install fabricated grate per specs included in Contract 14-06
$ 995.00
$ 995.00
Addendum 1, Exhibit B
DSI will need 10 additional days for fabrication, preperation and
and installtion of this grate
Total Sales Tax: $
8%
Assumptions:
Exclusions:
Prevailing rate of pay.
Owner to provide clear unobstructed access to pipeline
segment(s) free of hindrance from others, and small laydown
area during contruction.
Delays beyond our control will be invoiced at listed hourly rates
for men and equipment.
Excludes removal or relocation of conflicting utilities
Bonds, permits or agency fees.
Excavation or removal of rock larger than 24"
We propose to furnish material and labor - complete in accordance with the above specifications, for the sum of:
$14,995.00
In the event a lawsuit is instigated to enforce payment, the vendor/contractor/owner agrees to pay reasonable attorney and collection fees together with the legal interest
and costs of lawsuit. A service charge of 1% per month (12% per annum) will be charged on all past due accounts. All work to be completed in a workmanlike manner
according to standard practices. Any alteration or deviation from above specifications or changes in plans shall constitute a "change order" at the rate of time and materials,
plus 15% overhead. See contract insert for rates. Acceptance of Proposal - The above prices, specifications and conditions are satisfactory and are hereby accepted.
Downstream Services, Inc. (DSI) is authorized to do the work as specified. I agree to notify DSI In writing of any disputes within 30 days of the date the work was performed.
Otherwise such disputes are considered negligible. Payment will be made as outlined above Net 30 days with Monthly Progress Payments.
Victor Roberts - Vice President Authorized By: [Please print name]
Date: 4/3/2015
Date: / /2015
Authorized Signature
-3-
8"--I I --
U TYPE
PLAN
WING TYPE
1
�.
Alt Detail`C
#5 0 12"
(both ways)
0
#5 ® 12"
(both ways)
WING WALL
REINFORCING
See D-61 for rounded pipe end
Elev shown on plans
NOTE
See D-35B for Dimension Table and General Notes.
SECTION B—B
LEGEND ON PLANS
Revision
ORIGINAL
Add Metric
By
Approved
Kercheval
T. Stanton
Date
12/75
03/03
Reformatted
T. Stanton
04/06
Edited
T. Stanton
02/09
Edited
S.S.
T. Regello
03/11
SAN DIEGO REGIONAL STANDARD DRAWING
WING AND U TYPE HEADWALLS
FOR 42" TO 84" PIPE
RECOMMENDED BY THE SAN DIEGO
REGIONAL STANDARDS COMMITTEE
7/Z6(ZOIZ
Chairperson R.C.E. 19246 Dote
DRAWING D-35A
NUMBER
-4-
TABLE OF DIMENSIONS AND QUANTITIES
FOR HEADWALLS SHOWN ON D-35A
DIA
OF
PIPE
DIMENSIONS
SINGLE PIPE
DOUBLE PIPE
W
U TYPE
WING TYPE
U TYPE
WING TYPE
L
E
F
CONC.
(CY)
STEEL
(LBS)
CONC.
(cy)
STEEL
(LBS)
W
CONC.
(CY)
STEEL
(LBS)
CONC.
(Cy)
STEEL
(LBS)
42"
3'-7 1/4"
2'
3'
4'
1.57
117
1.90
135
10'
2.69
190
3.16
214
48"
4'-6"
2'-6"
3'-9"
4'-6"
1.97
153
2.48
184
11'-4"
3.43
252
4.06
288
54"
5'-4 7/8"
3'
4'-6"
5'
2.41
190
3.07
246
12'-8'
4.24
319
5.06
368
60"
6'-3 3/4"
3'-6"
5'-3"
5'-6"
2.88
239
3.75
294
14'
5.13
386
6.17
442
66"
7'-2 1/2"
4'
6'
6'
3.38
294
4.52
356
15'-4"
6.08
454
7.20
516
72"
8'-1 3/8"
4'-6"
6'-9"
6'-6"
3.93
368
5.52
417
16'-8"
7.11
522
8.30
588
78"
9'
5'
7'-6"
7'
4.50
444
6.70
503
18'
8.20
595
9.50
693
84"
9'-10 3/4"
5'-6"
8'-3"
7'-6"
5.21
540
8.15
619
19'-4"
9.50
687
10.80
786
Note: Dimensions E and L apply to wing type only.
NOTES
1. Skewed Pipes: Dimension W to be increased to take care of increased width or length due to skew of multiple pipes.
2.Top of headwall shall be placed approximately parollel to profile grade when the grade is 3% or more.
3. Concrete shall be 560-C-3250.
4. Exposed corners shall be 3/4" chamfered.
5. Multiple pipes shall be set a distance of D/2, with a 1' minimum, between outside diameters of pipes.
6. For pipe wall thickness greater than 3" use Alternate Detail C.
LEGEND ON PLANS
Revision
By
Approved
Date
SAN DIEGO REGIONAL STANDARD DRAWING
RECOMMENDED BY THE SAN DIEGO
REGIONAL STANDARDS COMMITTEE
7/26720J2
ORIGINAL
Kerchevall2/75
Add Metric
T. Stanton
03/03
WING AND U TYPE HEADWALLS
FOR 42" TO 84" PIPE
Reformatted
T. Stanton
04/06
Chairperson R,C.E. 19246 Dote
Edited
T. Stanton
02/09
DRAWING D-35B
NUMBER
Edited
S.S.
T. Regello
03/11
-5-
RESOLUTION NO. 2015 —
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 TO
THE NATIONAL CITY CULVERT BARRIER PROJECT CONTRACT (CIP NO. 14-06)
WITH DOWNSTREAM SERVICES, INC. FOR THE LUMP SUM AMOUNT
OF $14,995.00 TO PROCURE, FABRICATE, AND INSTALL A PORTLAND
CEMENT CONCRETE HEADWALL AND ADDITIONAL INLET GRATE
WHEREAS, on January 20, 2015, City Council adopted Resolution No. 2015-3
awarding a contract in the amount of $79,000.00 to Downstream Services, Inc., for the National
City Culvert Barrier Project; and
WHEREAS, after the original award of the contract, it was discovered
(determined?) that an additional culvert inlet is a part of the culvert (tunnel) drainage system that
this project is addressing; and
WHEREAS, the contractor's lump sum change order proposal is $14,995.00 to
procure, fabricate, and install an additional culvert barrier and a regional standard headwall to
properly fasten and secure the inlet grate; and
WHEREAS, staff recommends executing the change order with Downstream
Services, Inc., based on the quality of the barrier grates they have been installing for the project,
and to take advantage of their competitive prices while they are still under contract; and
WHEREAS, since this change order would slightly exceed the pre -approved 15%
contingency amount of $11,850.00 by $3,145.00, City Council action is required.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute Change Order No. 1 to the National City
Culvert Barrier Project contract (CIP No. 14-06) with Downstream Services, Inc., for the lump sum
amount of $14,995 to procure, fabricate, and install a Portland cement concrete headwall and
additional inlet grate.
PASSED and ADOPTED this 19th day of May, 2015.
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
Claudia Gacitua Silva
City Attorney
Ron Morrison, Mayor