Loading...
HomeMy WebLinkAboutFFA MOU July 1 2015 through June 30 2018 - Side Letter - Association Leave BankSIDE LETTER TO MEMORANDUM OF UNDERSTANDING BETWEEN NATIONAL CITY FIREFIGHTERS' ASSOCIATION, AND THE CITY OF NATIONAL CITY July, 2016 ASSOCIATION LEAVE BANK Pursuant to the provisions of the Meyers-Milias-Brown Act ("MMBA"), effective August 3, 2016 this Side Letter of Agreement is entered into between the City of National City of National City ("City") and the National City Firefighters' Association ("FFA") ("Side Letter Agreement") as an amendment to the Memorandum of Understanding ("MOU") effective July 1, 2015 through June 30, 2018. The FFA and the City are collectively referred to herein as the "Parties". It is understood and agreed that the specific provisions contained in the Side Letter Agreement shall supersede any previous agreements, whether oral or written, regarding matters contained herein. Except as provided herein, all wages, hours and other terms and conditions of employment presently enjoyed by the FFA shall remain in full force and effect. The parties have met and conferred in good faith concerning the terms and conditions of this Side Letter Agreement and its implementation and agree that the following language will be added to Article 34 of the MOU in its entirety. Upon City Council approval of this side letter, the City shall institute a voluntary Association Leave Bank to be utilized by National City Firefighters' Association members to conduct association business. This side letter will serve both as a supplement to Article 34 of the MOU and as the controlling document related to the implementation and administration of the Association Leave Bank. ARTICLE 34: ASSOCIATION BANK Section 1 Leave Bank The intent of this article is to provide National City employees representing the National City Firefighters' Association (FFA) with a leave bank that can be utilized when conducting business benefitting the local association and its members such as but not limited to attending meetings and conferences on behalf of the association and/or its member(s). Sideletter to MOU Between the City and FFA Association Leave Bank July, 2016 Page 2 The cumulative Association Leave Bank maximum accrual is 360 hours per fiscal year. 1. Should the Association Leave Bank reach 360 hours in any fiscal year, additional donations shall not be accepted until the start of the next fiscal year up to a maximum of 360 hours. 2. The initial Association Leave Bank will be established by the City immediately following City Council approval. The maximum accrual for the first fiscal year of the Association Leave Bank will be prorated based upon the date of City Council approval. 3. The City shall not contribute leave time to the Association Leave Bank Section 2 Voluntary Donations 1. Hours shall be donated to the Association Leave Bank on a voluntary basis by FFA represented employees using a prescribed donation form. 2. Employees may donate vacation, sick or compensatory time credits. 3. Donations must be for a minimum of four (4) hours for each type of time transferred and in whole (one) hour increments thereafter. 4. Donating employees must have a minimum vacation balance of 112 hours after donation. 5. Sick leave donations will be credited at a rate of 50% (ex: a donation of four (4) hours will be credited to the Association Leave Bank as two (2) hours). 6. Sick leave donations will be counted against the donor's annual sick leave usage for purposes of Article 11, Section 12, Sick Leave Incentive Pay, at 50% of the number of hours donated (a donation of ten (10) hours will be counted as five (5) hours used for Article 11, Section 12 only. 7. Donating employees forfeit any right or claim to leave credits once they are donated. 8. Leave will be transferred on an hour -for -hour basis, regardless of the salary of the employees involved. Section 3 Use of the Leave Bank Hours donated to the Association Leave Bank may be used by members of the FFA: 1. In lieu of or in conjunction with the employees own leave balances when conducting association business during the employee's scheduled work shift(s). 2. Determining which association activities are qualifying and which employees are eligible to utilize the Association Leave Bank is done at the discretion of the FFA Executive Board. 3. Requests for leave must be reviewed and are subject to approval by the department head or designee consistent with department policy. Sideletter to MOU Between the City and FFA Association Leave Bank July, 2016 Page 3 4. Employees using donated leave shall record the use in Telestaff with the date of usage and the number of hours used. 5. It is the responsibility of FFA to monitor the hours available for use in the leave bank. Section 4 Administration 1. Upon receipt of a donation form, the Finance Department will review to ensure that the employee(s) meet the eligibility requirements and that the leave bank has not reached its maximum accrual for the fiscal year. 2. If all eligibility criteria are met, the Finance Department will transfer the donated leave to the Association Leave Bank. 3. If any part of the eligibility criteria is not met, the donation form will be returned to the donating employee without being processed. TENTATIVE AGREEMENT FFA TY Brian Krepps tacey Stevenson RESOLUTION NO. 2016 — 110 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING A SIDE LETTER AGREEMENT TO ARTICLE 34 (ASSOCIATION BANK) OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE NATIONAL CITY FIREFIGHTERS' ASSOCIATION WHEREAS, on January 19, 2016, the City Council of the City of National City approved a Memorandum of Understanding ("MOU") between the City of National City and the National City Firefighters' Association ("FFA") for the period July 1, 2015 through June 30, 2018; and WHEREAS, the MOU, as drafted and approved, includes Article 34, Association Bank, which reads in full: "The City and FFA agree to establish a mechanism for FFA members to donate paid leave into a bank to be utilized by FFA members to conduct Association business"; and WHEREAS, the City and FFA met and conferred in good faith on the terms and conditions of a Side Letter articulating the establishment and administration of an Association leave bank. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby approves the Side Letter Agreement to Article 34 (Association Bank) of the Memorandum of Understanding between the City and the National City Firefighters' Association for the period July 1, 2015 through June 30, 2018. PASSED and ADOPTED this 2nd day of August, . on Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk PROVE AS TO ZI RM: Claudia Ga City At Passed and adopted by the Council of the City of National City, California, on August 2, 2016 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California City gAzZji k of the City ofiNational City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2016-110 of the City of National City, California, passed and adopted by the Council of said City on August 2, 2016. City Clerk of the City of National City, California By: Deputy �r< CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 2, 2016 AGENDA ITEM NO. 10 ITEM TITLE: Resolution of the City Council of the City of National City approving a Side Letter Agreement to Article 34 (Association Bank) of the Memorandum of Understanding (MOU) between the City and the National City Firefighters' Association. PREPARED BY: Stacey Stevenson PHONE: 336-4308 DEPARTMENT: Human Resources APPROVED BY. EXPLANATION: On January 19, 2016, the City Council of the City of National City approved a labor agreement between the City of National City and the National City Firefighters' Association (FFA) for the period July 1, 2015 through June 30, 2018. The labor agreement, as drafted and approved, includes Article 34, Association Bank which reads in full: "The City and FFA agree to establish a mechanism for FFA members to donate paid leave into a bank to be utilized by FFA members to conduct association business". With City staff and FFA having met and conferred in good faith on the terms and conditions of such, staff now brings forward for a side letter articulating the establishment and administration of an association leave bank. FINANCIAL STATEMENT: APPROVED: Finance I ACCOUNT NO. APPROVED: MIS There is no direct fiscal impact associated with this item. ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the resolution approving the Side Letter Agreement to Article 34 of the labor agreement with the National City Firefighters' Association BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Side Letter Agreement, FFA Article 34 Resolution SIDE LETTER TO MEMORANDUM OF UNDERSTANDING BETWEEN NATIONAL CITY FIREFIGHTERS' ASSOCIATION, AND THE CITY OF NATIONAL CITY July, 2016 ASSOCIATION LEAVE BANK Pursuant to the provisions of the Meyers-Milias-Brown Act ("MMBA"), effective August 3, 2016 this Side Letter of Agreement is entered into between the City of National City of National City ("City") and the National City Firefighters' Association ("FFA") ("Side Letter Agreement") as an amendment to the Memorandum of Understanding ("MOU") effective July 1, 2015 through June 30, 2018. The FFA and the City are collectively referred to herein as the "Parties". It is understood and agreed that the specific provisions contained in the Side Letter Agreement shall supersede any previous agreements, whether oral or written, regarding matters contained herein. Except as provided herein, all wages, hours and other terms and conditions of employment presently enjoyed by the FFA shall remain in full force and effect. The parties have met and conferred in good faith concerning the terms and conditions of this Side Letter Agreement and its implementation and agree that the following language will be added to Article 34 of the MOU in its entirety. Upon City Council approval of this side letter, the City shall institute a voluntary Association Leave Bank to be utilized by National City Firefighters' Association members to conduct association business. This side letter will serve both as a supplement to Article 34 of the MOU and as the controlling document related to the implementation and administration of the Association Leave Bank. ARTICLE 34: ASSOCIATION BANK Section 1 Leave Bank The intent of this article is to provide National City employees representing the National City Firefighters' Association (FFA) with a leave bank that can be utilized when conducting business benefitting the local association and its members such as but not limited to attending meetings and conferences on behalf of the association and/or its member(s). Sideletter to MOU Between the City and FFA Association Leave Bank July, 2016 Page 2 The cumulative Association Leave Bank maximum accrual is 360 hours per fiscal year. 1. Should the Association Leave Bank reach 360 hours in any fiscal year, additional donations shall not be accepted until the start of the next fiscal year up to a maximum of 360 hours. 2. The initial Association Leave Bank will be established by the City immediately following City Council approval. The maximum accrual for the first fiscal year of the Association Leave Bank will be prorated based upon the date of City Council approval. 3. The City shall not contribute leave time to the Association Leave Bank Section 2 Voluntary Donations 1. Hours shall be donated to the Association Leave Bank on a voluntary basis by FFA represented employees using a prescribed donation form. 2. Employees may donate vacation, sick or compensatory time credits. 3. Donations must be for a minimum of four (4) hours for each type of time transferred and in whole (one) hour increments thereafter. 4. Donating employees must have a minimum vacation balance of 112 hours after donation. 5. Sick leave donations will be credited at a rate of 50% (ex: a donation of four (4) hours will be credited to the Association Leave Bank as two (2) hours). 6. Sick leave donations will be counted against the donor's annual sick leave usage for purposes of Article 11, Section 12, Sick Leave Incentive Pay, at 50% of the number of hours donated (a donation of ten (10) hours will be counted as five (5) hours used for Article 11, Section 12 only. 7. Donating employees forfeit any right or claim to leave credits once they are donated. 8. Leave will be transferred on an hour -for -hour basis, regardless of the salary of the employees involved. Section 3 Use of the Leave Bank Hours donated to the Association Leave Bank may be used by members of the FFA: 1. In lieu of or in conjunction with the employees own leave balances when conducting association business during the employee's scheduled work shift(s). 2. Determining which association activities are qualifying and which employees are eligible to utilize the Association Leave Bank is done at the discretion of the FFA Executive Board. 3. Requests for leave must be reviewed and are subject to approval by the department head or designee consistent with department policy. Sideletter to MOU Between the City and FFA Association Leave Bank July, 2016 Page 3 4. Employees using donated leave shall record the use in Telestaff with the date of usage and the number of hours used. 5. It is the responsibility of FFA to monitor the hours available for use in the leave bank. Section 4 Administration 1. Upon receipt of a donation form, the Finance Department will review to ensure that the employee(s) meet the eligibility requirements and that the leave bank has not reached its maximum accrual for the fiscal year. 2. If all eligibility criteria are met, the Finance Department will transfer the donated leave to the Association Leave Bank. 3. If any part of the eligibility criteria is not met, the donation form will be returned to the donating employee without being processed. TENTATIVE AGREEMENT �Lp FFA Brian Krepps RESOLUTION NO. 2016 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING A SIDE LETTER AGREEMENT TO ARTICLE 34 (ASSOCIATION BANK) OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE NATIONAL CITY FIREFIGHTERS' ASSOCIATION WHEREAS, on January 19, 2016, the City Council of the City of National City approved a Memorandum of Understanding ("MOU") between the City of National City and the National City Firefighters' Association ("FFA") for the period July 1, 2015 through June 30, 2018; and WHEREAS, the MOU, as drafted and approved, includes Article 34, Association Bank, which reads in full: "The City and FFA agree to establish a mechanism for FFA members to donate paid leave into a bank to be utilized by FFA members to conduct Association business"; and WHEREAS, the City and FFA met and conferred in good faith on the terms and conditions of a Side Letter articulating the establishment and administration of an Association leave bank. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby approves the Side Letter Agreement to Article 34 (Association Bank) of the Memorandum of Understanding between the City and the National City Firefighters' Association for the period July 1, 2015 through June 30, 2018. PASSED and ADOPTED this 2nd day of August, 2016. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney ryBrr/km to An April 11, 2017 TO: City of National City Office of the City Clerk 1243 National City Blvd., National City, CA 91950-4397 Michael R. Dalla — City Clerk (619)336-4226 (619) 336-4229 Lilia Munoz FROM: Michael Dalla SUBJECT: Incomplete 2016 Contract Documents Please note the contract on the attached contract list from 2016 for which our office has not received a fully executed original agreement. If your Department has, or is able to produce or acquire, a fully executed original document, please provide it to us. After April 25th, we will insert a "Note to File" in the respective contract folder indicating that a fully executed original agreement was never received by our office. flu . a 01(c - I 1 U CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950-4397 619-336-4228 Michael R. Dalla, CMC - City Clerk NATIONAL CITY FIREFIGHTERS' ASSOCIATION (FFA) MOU — Side Letter July 1, 2015 through June 30, 2018 Lilia Munoz (Human Resources) Forwarded Copy of Side Letter to the FFA.