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HomeMy WebLinkAbout2017 CON Fordyce Construction - Las Palmas Pool / Camacho Gym / Fire Station 31 improvement Project SP 16-02 - Notice of CompletionPLEASE COMPLETE THIS INFORMATION RECORDING REQUESTED BY: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 AND WHEN RECORDED MAIL TO: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 DOC# 2017-0199977 III I III I II III III 111111 III II 11 May 04, 2017 10:22 AM OFFICIAL RECORDS Ernest J. Dronenburg, Jr., SAN DIEGO COUNTY RECORDER FEES: $0.00 PAGES: 2 THIS SPACE FOR RECORDER'S USE ONLY (Note: This document is recorded on behalf of the City of National City, a municipal corporation, and is exempt from Recorder's fees pursuant to Government Code Section 27383) NOTICE OF COMPLETION: LAS PALMAS PARK MUNICIPAL POOL, CAMACHO GYM AND FIRE STATION 31 IMPROVEMENTS PROJECT, CIP NO. 16-02 THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION (Additional recording fee applies) RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on March 28, 2017 of Las Palmas Park Municipal Pool, Camacho Gym and Fire Station 31 Improvements Project, CIP No. 16-02. Work of improvement or portion of work of improvement under construction or alteration. 1800 E. 22nd St. National City CA 91950 2333 Euclid Ave. National City CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Fordyce Construction, Inc. Name of Original Contractor The following work and material were supplied: Labor Provided: General Laborer. Materials: Lumber, Paint, Stucco, Drainage, Cabinets, Tile, Roofing, Piping, Electrical, Mechanical. Equipment: Excavation Equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: Dated: March 28, 2017; N/A tenants in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on M 8, 2017 at, National City, California. Signature: RON MORRISON, MAYOR Noc16-02 RESOLUTION NO. 2017 — 70 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY FORDYCE CONSTRUCTION, INC., FOR THE LAS PALMAS PARK MUNICIPAL POOL/CAMACHO GYM/ FIRE STATION 31 IMPROVEMENTS PROJECT, APPROVING THE FINAL CONTRACT AMOUNT OF $479,774.07, RATIFYING THE RELEASE OF RETENTION IN THE AMOUNT OF $23,988.70, AND RATIFYING THE FILING OF THE NOTICE OF COMPLETION FOR THE PROJECT WHEREAS, the Engineering Department is satisfied that all work required to be performed by Fordyce Construction, Inc., for the Las Palmas Park Municipal Pool/Camacho Gym/Fire Station 31 Improvements Project (CIP No. 16-02; 2) has been completed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the work performed by Fordyce Construction, Inc., for the Las Palmas Park Municipal Pool/Camacho Gym/Fire Station 31 Improvements Project is accepted. BE IT FURTHER RESOLVED that the City Council hereby ratifies the filing Notice of Completion filed with the San Diego County Clerk on May 4, 2017, and the release of retention in the amount of $23,988.70. PASSED and ADOPTED this 16th day of May, 2Q17 on Morrison, Mayor ATTEST:jai Q Mic ael R. Dalla ity Clerk APPROVED AS TO FORM: (ity,...1 440 .ram/i��1 A i XI- rris-Jones City Attorney Passed and adopted by the Council of the City of National City, California, on May 16, 2017 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California /l).„4,,c14) i City Clerk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2017-70 of the City of National City, California, passed and adopted by the Council of said City on May 16, 2017. City Clerk of the City of National City, California By: Deputy CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT (Zane /l MEETING DATE: May 16, 2017 AGENDA ITEM NO. 6 ITEM TITLE: Resolution of the City Council of the City of National City: 1) accepting the work performed by Fordyce Construction, Inc. for the Las Palmas Park Municipal Pool/Camacho Gym/ Fire Station 31 Improvements Project, CIP No. 16-02; 2) approving the final contract amount of $479,774.07; 3) ratifying the release of retention in the amount of $23,988.70; and 4) ratifying the filing of the Notice of Completion for the project. PREPARED BY: Jose Lopez, Junior Engineer - Civil PHONE: 619-336-4312 EXPLANATION: See attached. DEPARTMENT: Engineering/Public Works APPROVED BY: ,•;/(2 -INANCIAL STATEMENT: ,ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt Resolution accepting the work performed by Fordyce Construction, Inc. for the Las Palmas Park Municipal Pool/Camacho Gym/ Fire Station 31 Improvements Project, CIP No. 16-02 and approving the final contract amount of $479,774.07. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Notice of Completion 3. Final Contract Balance Report 4. Resolution p,tcs0j31%0W O. ao'11-110 EXPLANATION The project represented Phase I of refurbishments to the National City Municipal Pool, Camacho Recreation Center and Fire Station 31. On February 4, 2016, the bid solicitation was posted on PlanetBids, a free public electronic bidding system for contractors. On February 8, 2016 and February 15, 2016, the bid solicitation was advertised in local newspapers. On March 1, 2016, three (3) bids were received electronically on PlanetBids by the 1:00 p.m. deadline. Bid results were available immediately after the 1:00 p.m. deadline. Fordyce Construction, Inc. was the apparent lowest bidder with a total base bid plus additive bid amount of $551,943.50, as the basis of bid award. Upon review of all documents submitted and reference checks, Fordyce Construction, Inc.'s bid was found to be responsive, and they were the lowest responsible bidder qualified to perform the work as described in the project specifications. On March 15, 2016, the City Council adopted Resolution No. 2016-40 awarding the contract to Fordyce Construction, Inc. in the amount of $325,285.00 which included a combined base bid amount of $261,275.00 and $64,010.00 in additive bids. The Notice to Proceed with construction was issued on May 9, 2016, with a construction start date of May 10, 2016. On October 4, 2016 City Council adopted Resolution No. 2016-155 increasing the contract with Fordyce Construction, Inc. in the not -to exceed amount of $120,000.00, to provide additional repairs and facility improvements to address unforeseen conditions discovered during construction. This amount was above and beyond the previously authorized 15% contingency, resulting in a total not -to -exceed contract amount of $494,077.75. Most of the funding requested was needed to address environmental compliance issues involving mold at Fire Station 31 and hazardous building materials contained in the bungalows located in the Pepper Park parking lot. As part of the FY 2017 budget, City Council appropriated $500,000 in the Environmental Compliance Contract Services expenditure account from the General Fund. This account was used to pay Fordyce Construction, Inc. to remediate the environmental compliance issues identified during construction. The change orders issued for this project are detailed in the Final Contract Balance Report (see attached). The change orders increased the contract by $171,135.00, while line item adjustments decreased the contract by $16,645.93 for a final contract balance of $479,774.07. As a result of satisfactory completion of the project, staff recommends that City Council: 1) accept the work of Fordyce Construction, Inc. for the Las Palmas Park Municipal Pool/Camacho Gym/Fire Station 31 Improvements Project, CIP No. 16-02; 2) approve the final contract amount of $479,774.07; 3) ratify the release of retention in the amount of $23,988.70; and 4) ratify the filing of the Notice of Completion for the project. The Notice of Completion was filed with the San Diego County Recorder's Office on May 4, 2017. PLEASE COMPLETE THIS INFORMATION RECORDING REQUESTED BY: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 $LND WHEN RECORDED MAIL TO: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 DOC# 2017-0199977 IIIIII IIII I1II III IIII IIII I IIIII IIIII IIII IIIII III I IIII IIII II May 04, 2017 10:22 AM OFFICIAL RECORDS Ernest J. Dronenburg, Jr., SAN DIEGO COUNTY RECORDER FEES: $0.00 PAGES: 2 THIS SPACE FOR RECORDER'S USE ONLY (Note: This document is recorded on behalf of the City of National City, a municipal corporation, and is exempt from Recorder's fees pursuant to Government Code Section 27383) NOTICE OF COMPLETION: LAS PALMAS PARK MUNICIPAL POOL, CAMACHO GYM AND FIRE STATION 31 IMPROVEMENTS PROJECT, CIP NO. 16-02 THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION (Additional recording fee applies) -1- RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on March 28, 2017 of Las Palmas Park Municipal Pool, Camacho Gym and Fire Station 31 Improvements Project, CIP No. 16-02. Work of improvement or portion of work of improvement under construction or alteration. 1800 E. 22nd St. National City CA 91950 2333 Euclid Ave. National City CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Fordyce Construction, Inc. Name of Original Contractor The following work and material were supplied: Labor Provided: General Laborer. Materials: Lumber, Paint, Stucco, Drainage, Cabinets, Tile, Roofing, Piping, Electrical, Mechanical. Equipment: Excavation Equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: Dated: March 28, 2017; N/A tenants in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on M8, 2017 at, National City, California. Signature: RON MORRISON, MAYOR Noc16-02 -2- FINAL CONTRACT BALANCE DATE: March 30, 2017 PROJECT: Las Palmas Park Municipal Pool/Camacho Gym/Fire Station 31 Improvements Project FY 16 CIP No. 16-02 TO: Fordyce Construction, Inc. 9932 Prospect Avenue #138 Santee, CA 92071 ORIGINAL CONTRACT AMOUNT: START DATE: COMPLETION DATE: ORIGINAL CONTRACT LENGTH: EXTENTION OF WORK DAYS: TOTAL CONTRACT TIME: FINAL CONTRACT AMOUNT: DESCRIPTION: $325,285.00 May 10, 2016 March 27, 2017 40 Working Days 180 Working Days 220 Working Days $479,774.07 The Final Contract Balance reports final line item amounts and summarizes all change orders to produce a final contract amount. CHANGE ORDERS AND LINE ITEM ADJUSTMENTS: Change Order #1 provided for cabinetry work at the council chambers. This Change Order total amount is $ 44,255.00. Change Order #2 was issued to provide a mold investigation at Fire Station 31 and added soffit repairs at the Las Palmas Pool office. This Change Order total amount was $ 7,459. Change Order #3 authorized the contractor to provide an additional sink cabinet and replacement rain gutters at Fire Station 31 and additional framing and stucco repair that were not anticipated during bid. This Change Order total amount was $ 13,061.00. Change Order #4 addressed the removal and replacement of skylights at Camacho Gym, replacement of gas piping in the pool chemical room and new drainage around the Gym. This Change Order total amount was $ 19,028.00 Changer Order #5 provided for installation of volleyball sleeves in the gym floor, a hazardous building material survey at the Pepper Park bungalows, a sewer cleanout cover in the parking lot at Fire Station 31 and added electrical work at Las Palmas Pool and Fire Station 31. This Change Order total amount was $ 15,488.00. -3- FINAL CONTRACT BALANCE Las Palmas Pool, Camacho Gym and Fire Station 31 Specification No. 16-02 Change Order #6 provided for a stucco repair and paint to the exterior planter at Fire Station 31. This Change Order total amount is $ 2.194.00. Change Order #7 directed the Contractor to remove and properly dispose of lead and asbestos from the Pepper Park bungalows prior to demolition. This Change Order total amount was $ 50,835.00. Change Order #8 directed the contractor to provide additional kitchen cabinets and tile work in the shower at Fire Station 31. This Change Order total amount was $ 13,367.00. Change Order #9 was issued to accommodate a change to the additional cabinetry at the council chambers. This Change Order total amount was $ 5,448.00. All Change Orders listed above increased the total contract amount $171,135.00. Line item adjustments per the FINAL BILLING STATEMENT resulted in a total decrease of $16,645.93. CONTRACT ADJUSTMENT: As a result of the above change orders, the contract price is adjusted as follows: 1. The final contract price is adjusted to $ 479,774.07. 2. As a result of the satisfactory completion of said project, a retention amount of $ 23,988.70 is set for invoice processing and payment upon the receipt of signatures and City Council's ratification of this agreement and the Notice of Completion. This document and its purpose to balance payment shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for performing the work described above. EC Constructors will not be entitled to damages or additional payment for delays as described in the 2012 edition of the Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. -4- RESOLUTION NO. 2017 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY FORDYCE CONSTRUCTION, INC., FOR THE LAS PALMAS PARK MUNICIPAL POOL/CAMACHO GYM/ FIRE STATION 31 IMPROVEMENTS PROJECT, APPROVING THE FINAL CONTRACT AMOUNT OF $479,774.07, RATIFYING THE RELEASE OF RETENTION IN THE AMOUNT OF $23,988.70, AND RATIFYING THE FILING OF THE NOTICE OF COMPLETION FOR THE PROJECT WHEREAS, the Engineering Department is satisfied that all work required to be performed by Fordyce Construction, Inc., for the Las Palmas Park Municipal Pool/Camacho Gym/Fire Station 31 Improvements Project (CIP No. 16-02; 2) has been completed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the work performed by Fordyce Construction, Inc., for the Las Palmas Park Municipal Pool/Camacho Gym/Fire Station 31 Improvements Project is accepted. BE IT FURTHER RESOLVED that the City Council hereby ratifies the filing Notice of Completion filed with the San Diego County Clerk on May 4, 2017, and the release of retention in the amount of $23,988.70. PASSED and ADOPTED this 16`h day of May, 2017. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney Ron Morrison, Mayor CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950-4397 619-336-4228 Michael R. Dalla, CMC - City Clerk FORDYCE CONSTRUCTION, INC. Notice of Completion Las Palmas Park Municipal Pool, Camacho Gym and Fire Station 31 Improvements Project (CIP No. 16-02) Judy H. (Engineering/Public Works) Forwarded Copy of Notice of Completion to Fordyce Construction, Inc..