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HomeMy WebLinkAbout2018 CON California State Library - FY 17-18 California Library Literacy Services CLLS GrantNational City Public Library Invoice # 6742-1 Vendor ID 0000014153 State of California California Library Literacy and English Acquisition Services (CLLS) California Education Code; Section 18880-18883 Budget Citation Chapter 14 - Budget Item 6120-213-0001 Fiscal Year: 2017-2018 I Reporting Structure: 61202000 COA. 5432000; Approp, Ref: 213; Purchasing Authority Number: CSL-6120 Category: 84121600 FOR PAYMENT OF CALIFOR 'CIA RARY LITERACY ,5ERV CES GRANT Amount Claimed — Second & Final Installment - $ 28,740 Program #: 5312 claims the indicated allowance for the purposes of carrying out the functions stated in its CLLS application and in Sections 18880-18883 of the California Education Code. Warrant to be issued for payment to the library to be addressed to.: * NATIONAL CITY PUBLIC LIBRARY (Authorized agency to receive, disburse and account for CLLS funds) hereby certify under penalty of perjury: that the library named above shall use their allowance solely for the purposes indicated in their CLLS application and in Sections 18880-18883 of the California Education Code. MINH DUONG Official Representative or Fiscal A nt 1 nature Regujre CITY LIBRARIAN Title MAIL ONE ORIGINAL SIGNATURE TO: California State Library Fiscal Office — CLLS P. O. Box 942 37' Sacrament©, CA 94237-08C1 State Library Local Assistance Office Use Only STATE OF CALIFORNIA, State Library Fiscal Office By State Library Representative Approval by State: CLLS $ Date: * The warrant address must match that on file. If you need to change the warrant authorized library name and/or address, please contact Colette Moody, CSL Fiscal Office. National City Public Library FY 2017/18 PLEASE COMPLETE AND RETURN THIS PAGE CERTIFICATION I hereby certify under penalty of perjury: that I am the duly authorized representative of the claimant herein; that the claim is in all respects true, correct and in accordance with law and the terms of the agreement; and that payment has not previously been received for the amount claimed herein. The claims the indicated allowance for the purposes of carrying out the functions stated in its CLLS application and in Sections 18880-18883 of the California Education Code. SIGNED DATE Signature - '6th izedrepresenta 've �� MINH DUONG, CITY LIBRARIAN Typed/Printed Name and Title of Authorized Representative MINH.DUONGaNATIONALCITYLIBRARY.ORG Err14il address of authorized representative JANUARY 19, 2018 MAIL ONE ORIGINAL SIGNATURE TO: California State Library Fiscal Office — CLLS P. O. Box 942837 Sacramento, CA 94237-0001 RESOLUTION NO. 2018 — 5 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE ACCEPTANCE OF AN AUGMENTATION IN THE AMOUNT OF $28,740 TO THE CALIFORNIA LIBRARY LITERACY SERVICES GRANT FOR FISCAL YEAR 2018 FOR THE NATIONAL CITY LIBRARY'S LITERACY PROGRAM, INCREASING THE TOTAL GRANT AMOUNT FROM $18,000 TO $46,740, AND AUTHORIZING THE ESTABLISHMENT OF FUND APPROPRIATIONS AND A CORRESPONDING REVENUE BUDGET WHEREAS, in August 2017, the National City Library was awarded a California Library Literacy Services ("CLLS") Grant in a baseline amount of $18,000 to fund the Library's literacy services for Fiscal Year 2018; and $28,740; and WHEREAS, the California State Library has augmented the original grant by WHEREAS, the $28,740 augmentation to the grant is based on a formula that takes into account the per capita amount per adult learner served in Fiscal Year 2017, and a match of local funds raised and expended for adult literacy services (CDBG) in Fiscal Year 2018; and WHEREAS, the final payment of $28,740, brings the total amount of the CLLS Grant awarded to the National City Library for its Literacy Program to $46,740. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby approves the acceptance of a $28,740 augmentation to the California Library Literacy Services ("CLLS") Grant for Fiscal Year 2017 for the National City Library's Literacy Program, increasing the total grant amount from $18,000 to $46,740. BE IT FURTHER RESOLVED that the City Council authorizes the establishment of fund appropriations and a corresponding revenue budget for said grant funds. PASSED and ADOPTED this 6th day of Februa2018. ATTEST: a Michael R. DaII.,/ ity Clerk APPROVED AS TO FOR M • rris-Jon Attorney Ron Morrison, Mayor Passed and adopted by the Council of the City of National City, California, on February 6, 2018 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California Af 4(1% City Clerk of the City of ational City, California /J By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2018-5 of the City of National City, California, passed and adopted by the Council of said City on February 6, 2018. City Clerk of the City of National City, California By: Deputy CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: February 6, 2018 AGENDA ITEM NO.: 4 ITEM TITLE: Resolution of the City Council of National City approving and accepting an augmentation of $28,740 to the California Library Literacy Services (CLLS) Grant, fiscal year 2017-18, for the National City Library's Literacy Program, increasing the total grant amount from $18,000 to $46,740; and authorizing the establishment of fund appropriations and a corresponding revenue budget. (Library) PREPARED BY: K. Hays DEPARTMENT: Library PHONE: 619-470-5883 APPROVED BY: EXPLANATION: In August 2017, the Library was awarded a CLLS grant in a baseline amount of $18,000 to fund`Che Library's FY2017-18 Literacy Program. This augmentation of $28,740 represents the final payment from the California State Library to National City Library and is based on a formula that takes into account the following: - A per capita amount per adult learner served in the previous year 2016-17. - A match on local funds earmarked for adult literacy services and established by a Community Development Block Grant in the amount of $44,000, which the City Council awarded to the Library for FY2017-18 by Resolution No. 2017-67 on May 2, 2017. With this final payment, the amount of CLLS Grant awarded to National City Library for its FY2017-18 Literacy Program is $46,740. FINANCIAL STATEMENT: ACCOUNT NO. 320-418-339 $28,740 320-31339-3463 $28,740 Matching funds of $44,000 from the Community Development Block Grant Fund authorized by Council by Resolution No. 2017-67 on May 2, 2017 are appropriated and available. ENVIRONMENTAL REVIEW: N/A APPROVED: W/1E-14 Xv4.44. FINANCE ORDINANCE: INTRODUCTION APPROVED: FINAL ADOPTION MIS STAFF RECOMMENDATION: Approval recommended. BOARD / COMMISSION RECOMMENDATION: Will be presented to Library Board of Trustees for approval on February 7, 2018. ATTACHMENTS: 1 Copy of original Letter of Award (August 1, 2017) 2. Award letter for second installment payment (January 3, 2018) 3. Resolution 2017-67 for CDBG award for FY2017-18 (May 2, 2017) 4. Resolution gp/u-/xcrn a . 20 I - (ia([ cf/7ri It STATE "l BRARY imminnenotamann I, IQ 418.ul.1i. ()IA HI41 TM. SHTTIN,. OUR fUTVR1 August 1, 2017 Minh Duong, City Librarian National City Public Library 1401 National City Boulevard National City, CA 91950-4401 Dear Ms. Duong: We're happy to provide funds for the fiscal year that began July 1, to support your California Library Literacy Services program and the important work you, your staff and volunteers do in your community. The recently signed state budget continues California Library Literacy Services funding at $4.82 million, a $2 million increase over the funding level a few years ago. At this time, we're providing the $18,000 baseline amount for your program. The remainder will be sent in the fall after a review of the reports you submit to us in September. There are three parts to the library's funding formula: 1. A baseline amount ($18,000) for each approved literacy program to provide libraries with the funding needed to deliver a minimum level of local literacy staffing and services; 2. A per capita amount per adult learner served in the previous year; and 3. A match on local funds raised and expended for adult literacy services —reflecting a commitment to a continuing state/local partnership and providing an incentive for increased local support for adult literacy. The payment process begins once we receive your signed Claim Form (attached). Please direct any questions to: Andrea Freeland @ 916.651.3191 and/or andrea.freeland(a�Iibrary.ca.gov. NOTE: All claims must be completed and signed in both places and all claims must be mailed to Fiscal Office — must have original signatures to process claims. Thank yoy for your willi !ness to do so much for so many people in need. Respect ullb yours, Greg L California Sfbte Librarian cc: w Boatman, Literacy Coordinator Enc.: Claim Form 916.653.5217 phone 916.653.8443 fax www.library.ca.gov Library Development Services Bureau P. O. Box 942837 Sacramento, CA 94237-0001 900 N Street, 4th Floor, Sacramento, CA 95814 Cil l r r i ill N STATE I BRARY masmassmosommani Pat.tariw,; ()t'a 11(NtA(n 1n4rlN(. Oti1, Vt,ri,ar January 3, 2018 Minh Duong, City Librarian National City Public Library 1401 National City Boulevard National City, CA 91950-3314 Dear Ms. Duong: I'm pleased to enclose a claim form for the remainder of your California Library Literacy Services funding for the 2017-2018 fiscal year. This final, second payment of your total allocation for the fiscal year that began July, 2017 is based on: • A per capita amount per adult learner served at your library during the previous fiscal year. • A match on local funds raised and expended for adult literacy services at your library during the fiscal year that ended June 30, 2016. Earlier this year you received a baseline for your literacy program. The baseline reflects the importance of each library having enough funds to provide local literacy staffing and service. Below is a re -cap of your total California Library Literacy Services funding for the current program year: Baseline Adult Literacy Services: $18,000 (amount previously claimed) Final Payment (Per Capita & Match): )9 l-to) $Ad=. A f GRAND TOTAL FOR 2017/18: $46,740 Changes in your funding from last year are based on an increase or decrease in the number of adult learners you served, and/or an increase or decrease in the amount of local funds expended on adult literacy last year. We'll initiate the payment process upon receipt of your signed claim form, which is attached. This final payment will be processed after all reporting requirements from the prior fiscal year have been received, all adjustments made and unexpended monies returned. The following specific issues or observations are being made about your final report: We are pleased to see you have increased the number of Adult Learners you serve by 30%. Please mail the signed claim form to: California State Library Fiscal/Local Assistance P.O. Box 942837 Sacramento, CA 94237-0001 916.653.5217 phone 916.653.8443 fax www.library.ca.gou Library Development Services Bureau P. 0. Box 942837 Sacramento, CA 94237 0001 900 N Street, 4'h Floor, Sacramento, CA 95814 National City Public Lihrarn ? The attached forms require your signature and serve two purposes: 1. Requests to claim the funds and have a check sent to you 2. Certifies that your library will use the funds for the purpose intended; and In February, you'll be asked to revise your literacy budget for the 2017-2018 fiscal year utilizing the actual total allotment from the State Library shown in this award letter. The budget that you submitted with your application earlier this year was based on projections. Your revised budget should reflect updated information and more accurate figures than you had at the time of application. You'll be asked to report electronically after the close of the fiscal year. Library literacy services staff will provide more details on this process. If you need a copy of your most recent final report and/or application, please contact Andrea Freeland at andrea.freeland(a library.ca.gov. PLEASE REMEMBER THAT ate*aim OR RETURNED TO THE STATE. Should you have additional questions regarding the new funding and/or reporting process, please contact: Natalie Cole (916) 651-6980 ext. 45 or natalie.colec library.ca.gov Andrea Freeland (916) 651-3191 or andrea.freelandCc�library.ca.gov Tha libr� Rrs Gres3 Luca C� cc: ectful ks agar? for your commitment to literacy. It's one of the most transformative and successful things ies do yfyours, rnia State Librarian \ t4„ (11r Matthew Boatman, Literacy Coordinator (via email: matthew.boatman(a�nationalcitylibrary.orq) Minh Duong, City Librarian (via email: minh.duonq(a�nationalcitylibrary.orq) Enc.: Claim Form Certification Form 916.653.5217 phone 916.653.8443 fax www.lihrary.ca.gou Library Development Services Bureau P. 0. Box 942837 Sacramento, CA 94237 0001 900 N Street, 4' Floor, Sacramento, CA 95814 National City Public Library Invoice # 6742-1 Vendor ID 0000014153 State of California California Library Literacy and English Acquisition Services (CLLS) California Education Code; Section 18880-18883 Budget Citation Chapter 14 - Budget Item 6120-213-0001 Fiscal Year: 2017-2018 Report Structure: 61202000 Purchasing Authority Number: CSL-6120 COA: 5432000; Approp. Ref: 213; Category: 84121600 Program #: 5312 FOR PAYMENT OF CALIFORNIA LIBRARY LITERACY SERVICES GRANT Amount Claimed — Second & Final Installment - $ 28,740 claims the indicated allowance for the purposes of carrying out the functions stated in its CLLS application and in Sections 18880-18883 of the California Education Code. Warrant to be issued for payment to the library to be addressed to: (Authorized agency to receive, disburse and account for CLLS funds) I hereby certify under penalty of perjury: that the library named above shall use their allowance solely for the purposes indicated in their CLLS application and in Sections 18880-18883 of the California Education Code. Official Representative or Fiscal Agent (Signature Required) Title MAIL ONE ORIGINAL SIGNATURE TO: California State Library Fiscal Office — CLLS P. O. Box 942837 Sacramento, CA 94237-0001 State Library Local Assistance Office Use Only STATE OF CALIFORNIA, State Library Fiscal Office By State Library Representative Approval by State: CLLS $ Date: * The warrant address must motch that on file. If you need to change the warrant authorized library name and/or address, please contact Colette Moody, CSL Fiscal Office. National City Public Library FY 2017/18 PLEASE COMPLETE AND RETURN THIS PAGE CERTIFICATION I hereby certify under penalty of perjury: that I am the duly authorized representative of the claimant herein; that the claim is in all respects true, correct and in accordance with law and the terms of the agreement; and that payment has not previously been received for the amount claimed herein. The claims the indicated allowance for the purposes of carrying out the functions stated in its CLLS application and in Sections 18880-18883 of the California Education Code. SIGNED Signature - Authorized representative Typed/Printed Name and Title of Authorized Representative Email address of authorized representative DATE MAIL ONE ORIGINAL SIGNATURE TO: California State Library Fiscal Office — CLLS P. O. Box 942837 Sacramento, CA 94237-0001 RESOLUTION NO. 2017 -- 67 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 2017-2018 ANNUAL ACTION PLAN AND AUTHORIZING THE ESTIMATED ALLOCATION OF 2017-2018 HUD ENTITLEMENT GRANT FUNDS, PROGRAM INCOME, FUNDS REMAINING FROM COMPLETED PROJECTS, AND UNCOMMITTED FUNDS TO THE COMMUNITY DEVELOPMENT BLOCK GRANT, AND HOME INVESTMENT PARTNERSHIPS PROGRAM ACTIVITIES PROPOSED FOR THE FISCAL YEAR 2017-2018 ANNUAL ACTION PLAN WHEREAS, as an entitlement community, the City of National City administers the Community Development Block Grant ("CDBG") and the Home Investment Partnerships Act ("HOME") Program for the Federal Government under the United States Department of Housing and Urban Development ("HUD"); and WHEREAS, in accordance with the federal regulations at 24 CFR, Part 91, the City is required to prepare and submit an Annual Action Plan for Housing and Community Development Programs funded by CDBG and HOME; and WHEREAS, HUD requires that all CLJBG and HOME Program entitlement communities, such as the City of National City, hold at least two public hearings and a 30-day public comment period to solicit input on the 2017-2018 Annual Action Plan (the "Plan"); and WHEREAS, the City Council conducted a duly advertised public hearing on March 21, 2017 and May 2, 2017, to receive input from the public; and WHEREAS, the 30-day comment period for the Plan occurred from March 27, 2017 to April 26 2017; and WHEREAS, the City will incorporate public comments received into the final submission of the Plan within 60 days after the date allocations are announced by HUD or no later than August 16, 2017 (whichever comes first); and WHEREAS, HUD has not released entitlement appropriations to the City and staff has estimated the fiscal year ("FY") 2017-2018 HUD formula allocation to be $800,000 for CDBG and $260,000 for the HOME Program which have been used to determine the Annual Action Plan activities to consider for funding identified in Exhibit "A" based on the ranking method implemented by the City Council at the first Public Hearing on March 21, 2017; and WHEREAS, staff will make necessary adjustments to the CDBG and HOME activity allocations listed in the Plan by following the ranking method directed by the City Council when final appropriations are released by HUD; and WHEREAS, the City Manager will be authorized to approve any adjustments made and make the final allocations official by attaching the final list of Plan activities to the Resolution as Exhibit "B" and promptly notifying all intended recipients of entitlement funds listed in Exhibit "A"; and Resolution No. 2017 — 67 Page Two WHEREAS, staff has identified and verified the availability of $88,810 in CDBG and $442,127 in HOME funds remaining from previous year projects that have been completed to supplement the funding of activities in the Plan as listed on the attached Exhibit "A"; and WHEREAS, staff has also identified and verified program income received from the CDBG Program in the amount $5,004 and $151,967 for the HOME Program to further supplement the funding of activities in FY 2017-2018 Annual Action Plan as listed in Exhibit "A° (attached); and WHEREAS, staff has identified and verified the availability of $1,399 in HOME uncommitted funds to supplement the funding of activities in the Plan as listed on the attached Exhibit "A"; and WHEREAS, staff has identified and verified the availability of $74,211 of First - Time Homebuyer funds from FY 2016 and FY 2017 to supplant a Community Housing Development Organization ("CHDO") fund activities in the Plan as listed on the attached Exhibit "A". NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the reallocation of $88,810 in CDBG and $442,127 in HOME funds remaining from completed projects. BE IT FURTHER RESOLVED that the City Council of the City of National City hereby authorizes the allocation of $5,004 in CDBG Program income and $151,967 in HOME Program income, $1,399 in HOME uncommitted funds, and $74,211 in FY 2016 and 2017 CHDO Reallocation funds to supplement the funding of activities specified in the FY 2017-2018 Annual Action Plan, as set forth in Exhibit "A". BE IT FURTHER RESOLVED that the City Council authorizes the submission of the FY 2017-2018 Annual Action Plan for the expenditure of said funds to the U.S. Department of Housing and Urban Development. BE IT FURTHER RESOLVED that the City Manager is authorized to approve any changes in funding to the activities listed in Exhibit "A" that are substantially consistent with the ranking method implemented by the City Council. BE IT FURTHER RESOLVED that City Manager is hereby authorized to execute the final submission of the Fiscal Year 2017-2018 Annual Action Plan, certifications, and agreements required by HUD for the full implementation of the activities funded under the Plan. [Signature Page to Follow] Resolution No. 2017 - 67 Page Three PASSED and ADOPTED this 2nd day of May, n Morrison, Mayor ATTEST: Mi R. Dalla, ity Clerk ael APPROVED AS TO FORM: orris -Jones ttomey Exhibit A CDBG Entitlement (Estimated): $800,000 CDBG Reallocation: $88,810 CDBG Program Income 2016: $5,004 Total CDBG funds available: 5893,814 FY 2017-2018 City of National City Action Plan Funding for the Community Development Block Grant and HOMEInvestment Partnerships Program HOME Entitlement (Estimated): HOME Reallocation: HOME Program Income 2016: HOME Uncommitted funds: CHDO Reallocation FY16 & FY17 $260,000 $442,127 $151,967 $1,399 $74,211 Total HOME funds available: $929,704 Applicant Name ] J roBra►n Name tothnatinifuncllna Community Development Block Grant (CDBG) Program, Public Service Funds Available: $120,000 (estimated) 1 National City Public Library 2 Community Services Department 3 Police Department (Sponsoring South Boy Community Services) 4 Community Services Department Adult Literacy Services Program Casa de Salud Youth Afterschool Program NCPD Support Service: Domestic Violence Response Team Tiny Tots Non -Public Services Funds Available: $613,814 (estimated) 5 6 Housing & Economic Development Fire Department Public Service Total: Housing Inspection Program Fire Station 34 Section 108 Loan Payment Fiscal Year 2016 - 2017 Non -Public. Service Total: $ 44,000 $ 31,000 $ 20,000 $ 25,000 $ 120,000 $ 155,255 S 458,559 Planning and Administration Funds Available: $160,000 estimated) Housing & Economic Development 7 8 Housing & Economic Development (Sponsoring CSA San Diego County) CDBG Program Administration HIE invAstimmtP,artneribiPs 01080 Prcgram Protect Funds Available: $888,507 (estimated) 9 South Bay Community Services Fair Housing and Tenant -Landlord Education Planning & Admin Total: CDBG Total: Tenant Based Rental Assistance $ 613,814 S 119,000 $ 41,000 160,000 893,814 $ 442,127 10 11 SanD' Habitat f Humanity Diego or umaniAcquisition Rehabilitation for Home Ownership Program First -Time Homebuyer Program FY16 & FY17 funds to supplant CHDO funds Total: $ 372,169 $ 74,211 Planning & Administration Funds Available: $41,197 (estimated) 12tHousing & Economic Development ,HOME Program Administration HOME Total: $ 888,507 S 41,197 $ 929,704 The entitlement award for Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Program is estimated. U.S. Department of Housing and Urban Development (HUD) has not release allocations for fiscal year (FY) 2017-2018 as of the date of this report. All Public Service applications have been ranked by City Council. Funding commitments to any activity will depend on the ability to fund with the actual award made to the City by HUD. When funds are applied by rank, If there Is an activity that can be partially funded with a remainder, staff will consider the feasibility of an award to the activity. If staff considers the activity infeasible then the remaining funds will not be appropriated until the next allocation cycle. The City Manager will review and accept the final funding commitments as directed by the City Council. For Non -Public Service and Planning and Administration Activities if there Is an increase or decrease in the entitlement funds award amounts the Housing Inspection Program and CDBG Program Administration will be increased or decreased proportionately. If the entitlement award is reduced for the HOME Program each new activity will be reduced proportionally. If there is an increase in funding the TBRA program and Planning and Administration will be Increased proportionally. Exhibit "B" (Will be attached once the Federal government approves the HUD budget.) Resolution No. 2017 - 67 May 2, 2017 EXHIBIT B - �X , 461;1 City 0 Nationali City 3 tionu.Pian F inding for HUD . „ u unity Planning andiDevvIcgment C' 9 G &r .: ME`Pr+rmti4Finai) Community Development Block Grant (CDBG) Entitlement: $741,061.00 Reallocation: $88,294.70 Program Income: $5,004.42 HOME Investment Partnerships Program (HOME) Entitlement: $246,830.00 Reallocation: $72,947.55 Program Income: $151,967.47 Uncommitted funds FY 2016: $1,399.00 Total CDBG funds available: $834,360.12 Total HOME funds available: $473,144.02 ��pp ��.^� `, . .Mfi..;1?; "~✓�:.;:; 4 h. ;n`:��A:Niflari iti Fi�aiEaet .` . 1r;;.4V. S.T. E <i,e.. ..:,Rrogliriti' itlitib " 1..::.. _. - I4- .1.- 3;i t�"A`di%>fu:.,;4 . :C^ ry��j.. p p ���.- A �/«� `�- .- ro. ,• ,� .,, - ... .axe a �.z-,.,.z. om� tD,evLI6�VflttBIYC6WGrant�(GDBG)Program ,•� .. ....a.. ..: �:N iY. .t. '1r..4��1`xj Fa-...-..iiil+".• Public Service Funds Available: $111,159.15 1 National City Public Library Adult Literacy Services Program $ 44,000.00 2 Community Services Department Casa de Salud Youth Afterschool Program $ 31,000.00 3 Police Department (Sponsoring South Bay Community Services) NCPD Support Service: Domestic Violence Response Team $ 20,000.00 4 Community Services Department Tiny Tots $ 16,159.15 Public Service Total: $ 111,159.15 Non -Public Services Funds Available: $613,814 5 Housing & Economic Development Housing Inspection Program $ 116,429.77 6 Fire Department Fire Station 34 Section 108 Loan Payment Fiscal Year 2016 - 2017 $ 458,559.00 Non -Public Service Total: $ 574,988.77 Planning and Administration Funds Available: $148,212.20 7 Housing & Economic Development CDBG Program Administration $ 107,212.20 8 Housing & Economic Development (Sponsoring CSA San Diego County) Fair Housing and Tenant -Landlord Education $ 41,000.00 Planning & Admin Total: $ 148,212.20 CDBG Total: $ 834,360.12 HOMiii StragEi�riniri,lifati7eMLRlNA�l i :.�. 17 i .. .Fx it .. Project & Programs 9 South Bay Community Services Tenant Based Rental Assistance $ 188,147.42 10 San Diego Habitat for Humanity Acquisition Rehabilitation for Home Ownership Program $ 245,116.85 Projects & Programs Total: $ 433,264.27 Planning & Administration 11 Housing & Economic Development HOME Program Administration $ 39,879.75 HOME Total: $ 473,144.02 The City will be supplant the HOME Program's First -Time Homebuyer Program FY 2016 and FY 2017 funds for Community Housing Development Organization (CHDO) funds using FY 2017-2018 entitlement funds in the amount of $74,211.45 as it is a requirement of the HOME Program per final rule 24 CFRj02.300. Approved by: Leslie Deese, City Manager Passed and adopted by the Council of the City of National City, California, on May 2, 2017 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY. RON MORRISON Mayor of the City of National City, California MICHAEL R. DALLA City Clerk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2017-67 of the City of National City, California, passed and adopted by the Council of said City on May 2, 2017. x.4,1,1).v& City CI k of the City of ational City, Califomia By: Deputy RESOLUTION NO. 2017 —118 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE FIRST AMENDMENT TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FISCAL YEAR 2017-2018 ANNUAL ACTION PLAN REVISING THE HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAM FUNDING ALLOCATIONS TO SAN DIEGO HABITAT FOR HUMANITY AND SOUTH BAY COMMUNITY SERVICES WHEREAS, as an entitlement community, the City of National City administers the Home Investment Partnerships Act ("HOME") Program for the Federal Government under the United States Department of Housing and Urban Development ("HUD"); and WHEREAS, City Council approved the Fiscal Year ("FY") 2017-2018 Annual Action Plan that included the HOME Program funding allocations on May 2, 2017; and WHEREAS, the amount available for reallocation has changed from $442,127.00 to $72,947.55; and WHEREAS, San Diego's Habitat for Humanity's award of funds will be reduced from $372,169.00 to $245,116.85, and South Bay Community Services' award will be reduced from $442,127.00 to $200,000.00; and WHEREAS, the revised funding amounts are due to a recalculation of the amount available for reallocation from grant balances remaining from previously funded HOME Program activities; and WHEREAS, in accordance with the federal regulations at 24 CFR, Part 91, the City is required to prepare and submit an amended Annual Action Plan for Housing and Community Development Programs funded by HOME; and WHEREAS, on May 2, 2017, City Council approved FY 2017-2018 Annual Action Plan; and WHEREAS, the said FY 2017-2018 Annual Action Plan has not been submitted to HUD; and WHEREAS, HUD requires that all HOME Program entitlement communities, such as the City of National City, hold at least one public hearing and 15-day public comment period to solicit input on the First Amendment to the 2017-2018 Annual Action Plan; and WHEREAS, the 15-day comment period for the First Amendment to the 2017- 2018 Annual Action Plan occurred from June 5, 2017 to June 19, 2017; and WHEREAS, the City Council held a public hearing on June 20, 2017 to receive input from the public; and WHEREAS, the City will incorporate public comments received into the final submission of said First Amendment to the FY 2017-2018 Annual Action Plan; and Resolution No. 2017 -- 118 Page Two WHEREAS, the First Amendment will be included with the submission of the FY 2017-2018 Annual Action Plan to HUD within 60 days after the date allocations are announced, or no later than August 16, 2017 (whichever comes first); and WHEREAS, staff has not yet received appropriations and will make necessary adjustments to the HOME activity allocations listed in the Annual Action Plan by following the ranking method as directed by the City Council per Resolution 2017-67 when final appropriations are released by HUD; and WHEREAS, the City Manager will be authorized to approve any adjustments made, and make the final allocations official by attaching the final list of Annual Action Plan activities to the Resolution as Exhibit "B", and promptly notifying all intended recipients of entitlement funds listed in Exhibit "A"; and WHEREAS, Exhibit "A" of City Council Resolution 2017-67 has been amended to reflect changes in the HOME Program awards. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the reallocation of $72,947.55 in HOME funds remaining from completed projects, as set forth in Exhibit "A". BE IT FURTHER RESOLVED, San Diego's Habitat for Humanity's award of funds will be $245,116.85, and South Bay Community Services' award will be $200,000.00. BE IT FURTHER RESOLVED that the City Council authorizes the submission of the First Amendment FY 2017-2018 Annual Action Plan for the expenditure of said funds to the U.S. Department of Housing and Urban Development. BE IT FURTHER RESOLVED that Exhibit "A" of City Council Resolution 2017-67 has been amended to reflect changes in the HOME Program awards. BE IT FURTHER RESOLVED that the City Manager is authorized to approve any changes in funding to the activities listed in Exhibit "A" that are substantially consistent with the ranking method implemented by the City Council on May 2, 2017 per Resolution 2017-67. BE IT FURTHER RESOLVED that final approved funding will be reflected as Exhibit "B" to Resolution 2017-67 and Resolution 2017-(insert this resolution #). BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the final submission of the First Amendment FY 2017-2018 Annual Action Plan, certifications, and agreements required by HUD for the full implementation of the activities funded under said Plan. [Signature Page to Follow] Resolution No. 2017 —118 Page Three PASSED and ADOPTED this 20th day of June, 2 ATTEST: /1 Michael R. Dal a, ,T Clerk APPROVED AS TO FORM: ngil P Ci orris-Jd ttorney on Morrison, Mayor EXHIBIT A tFY 2017;2018 City Of National; City Action: Plan Fundingfor: the CommprlityDeveloppmrient,Btock (rant,and,HOME Investment Partnerships-Progralni CDBG Entitlement (Estimated): $800,000 HOME Entitlement (Estimated): $260,000.00 CDBG Reallocation: $88,810 HOME Reallocation: $72,947.55 CDBG Program Income 2016: $5,004 HOME Program Income 2016: $151,967.00 Total CDBG funds available: 893,814 HOME Uncommitted funds: $1,399.00 Total HOME funds available: $486,313.55 t.:. _ _ , . i=''APRILciint:Naitik::'1z .:V. , A : ... • Program Narne' y .J.:r< • Estirt atei;FunBtngi- oliiiiiuntty,,De er9Rmenr 8:1Qd1.MtahtkKEK011iroilram: • • 4 : Public Service Funds Available: $120,000 (estimated)D 1 National City Public Library Adult Literacy Services Program $ 44,000.00 2 Community Services Department Casa de Salud Youth Afterschool Program $ 31,000.00 3 Police Department (Sponsoring South Bay Community Services) NCPD Support Service: Domestic Violence Respopse Team $ 20,000.00 4 Community Services Department Tiny Tots $ 25,000.00 Public Service Total: $ 120,000.00 Non -Public Services Funds Available: $613,814 (estimated) 5 Housing & Economic Development Housing Inspection Program $ 155,255.00 6 Fire Department Fire Station 34 Section 108 Loan Payment Fiscal Year 2016 - 2017 $ 458,559.00 Non -Public Service Total: $ 613,814.00 Planning and Administration Funds Available: $160,000 (estimated) 7 Housing & Economic Development CDBG Program Administration $ 119,000.00 8 Housing & Economic Development (Sponsoring CSA Fair Housing and Tenant -Landlord San Diego County) Education $ 41,000.00 Planning & Admin Total: $ 160,000.00 CDBG Total: $ 893,814.00 ,s>-y _ HO.ME��r.>CERETe it�,E i"Er, oerihi iMigtIVI _ ! r 5 j,, .. �" " : R :f a7....11 .- Project Funds Available: $486,313.55 (estimated) 9 South Bay Community Services Tenant Based Rental Assistance $ 200,000.00 10 San Diego Habitat for Humanity Acquisition Rehabilitation for Home Ownership Program $ 245,116.85 Total: $ 445,116.85 Planning & Administration Funds Available: $41,197 (estimated) 111Housing & Economic Development !HOME Program Administration $ 41,196.70 HOME Total: $ 486,313.55 The entitlement award for Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Program is estimated. U.S. Department of Housing and Urban Development (HUD) has not release allocations for fiscal year (FY) 2017-2018 as of the date of this report. All CDBG Public Service applications have been ranked by City Council. Funding commitments to any activity will depend on the ability to fund with the actual award made to the City by HUD. When funds are applied by rank, if there is an activity that can be partially funded with a remainder, staff will consider the feasibility of an award to the activity. If staff considers the activity infeasible then the remaining funds will not be appropriated until the next allocation cycle. For Non -Public Service and Planning and Administration Activities if there is an increase or decrease In the entitlement funds award amounts the Housing Inspection Program and CDBG Program Administration will be increased or decreased proportionately. If the entitlement award is reduced for the HOME Program the Tenant Based Rental Assistance and HOME Program Admininistration will be reduced proportionally. If there is an increase in funding those programs will be increased proportionally. The City Manager will review and accept the final funding commitments for the HOME and CDBG Programs as directed by the City Council. The City will be supplant the HOME Program's First -Time Homebuyer Program FY 2016 and FY 2017 funds for Community Housing Development Organization (CHDO) funds using FY 2017-2018 entitlement funds in the amount of $74,211.45 as it is a requirement of the HOME Program per final rule 24 CFR 92.300 to fund CHDOs. EXHIBIT B f2 i67b20 IC�j. 4,,,±1 oaal q cti n Pta'i F{ dk} r` Y 3 .+ . t ` •.r = - .. aft 'jam Si 6.rt 1 -. a: .r Lit, -. ; 9a 5 i r °yr` �• ' a�n.,.`lntgfar+ �e x .-..a.,.. ._ �. `...� .. .s. ,.., ,V�1�lfY�i-ti Community Development Block Grant (CDBG) HOME Investment Partnerships Program (HOME) Entitlement: $741,061.00 Entitlement: $246,830.00 Reallocation: $88,294.70 Reallocation: $72,947.55 Program Income: $5,004.42 Program Income: $151,967.47 Total CDBG funds available: $834,360.12 Uncommitted funds FY 2016: $1,399.00 Total HOME funds available: $473,144.02 O� i+c 4rto AtL 'ib /�+e �S' j� P \ :: A::=..:.^.7' �} .�a ° /'at _•..r :{Yr ;' 'V',�lnlf�'�Ll� Y 4�.,�V�1l:V,�ia�tY.14?4►,V��6fr���t�n: ': � .vi ,.r• s';.�e s�.:c>d?!. ?S.x:3,.-..rk...�J� ���'/�'•t: Public Service Funds Available: $111,159.15 1 National City Public Library Adult Literacy Services Program $ 44,000.00 2 Community Services Department Casa de Salud Youth Afterschool p«ciram $ 31,000.00 3 Police Department (Sponsoring South Bay Community Services) NCPD Support Service: Domestic Resp nse Team $ 20,000.00 4 Community Services Department _Violence Tiny Tots $ 16,159.15 Public Service Total: $ 111,159.15 Non -Public Services Funds Available: $613,814 5 Housing & Economic Development Housing Inspection Program $ 116,429.77 6 Fire Department Fire Station 34 Section 108 Loan payment Fiscal Year 2016 - 2017 $ 458,559.00 Non -Public Service Total: $ 574,988.77 Planning and Administration Funds Available: $148,212.20 7 Housing & Economic Development CDBG Program Administration $ 107,212.20 8 Housing & Economic Development (Sponsoring CSA San Diego County) Fair Housing and Tenant -Landlord Education $ 41,000.00 Planning & Admtn Total: $ 148,212.20 CDBG Total: $ 834,360.12 H t 169,1ii6Olit ay{itiL2 `•I + Project & Programs 9 South Bay Community Services Tenant Based Rental Assistance $ 188,147.42 10 San Diego Habitat for Humanity Acquisition Rehabilitation for Home Ownership Program $ 245,116.85 Projects & Programs Total: $ 433,264.27 Planning & Administration 11 Housing & Economic Development HOME Program Administration $ 39,879.75 HOME Total: $ 473,144.02 The City will be supplant the HOME Program's First -Time Homebuyer Program FY 2016 and FY 2017 funds for Community Housing Development Organization (CHDO) funds using FY 2017-2018 entitlement funds In the amount of $74,211.45 as it is a requirement of the HOME Program per final rule 24 CFR 82.300. Approved by: Leslie Deese, City Manager Passed and adopted by the Council of the City of National City, California, on June 20, 2017 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California MICHAEL R. DALLA City Clerk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2017-118 of the City of National City, Califomia, passed and adopted by the Council of said City on June 20, 2017. City Clerk of the City of National City, Califomia By: Deputy RESOLUTION NO. 2018 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE ACCEPTANCE OF AN AUGMENTATION IN THE AMOUNT OF $28,740 TO THE CALIFORNIA LIBRARY LITERACY SERVICES GRANT FOR FISCAL YEAR 2018 FOR THE NATIONAL CITY LIBRARY'S LITERACY PROGRAM, INCREASING THE TOTAL GRANT AMOUNT FROM $18,000 TO $46,740, AND AUTHORIZING THE ESTABLISHMENT OF FUND APPROPRIATIONS AND A CORRESPONDING REVENUE BUDGET WHEREAS, in August 2017, the National City Library was awarded a California Library Literacy Services ("CLLS") Grant in a baseline amount of $18,000 to fund the Library's literacy services for Fiscal Year 2018; and WHEREAS, the California State Library has augmented the original grant by $28,740; and WHEREAS, the $28,740 augmentation to the grant is based on a formula that takes into account the per capita amount per adult learner served in Fiscal Year 2017, and a match of local funds raised and expended for adult literacy services (CDBG) in Fiscal Year 2018; and WHEREAS, the final payment of $28,740, brings the total amount of the CLLS Grant awarded to the National City Library for its Literacy Program to $46,740. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby approves the acceptance of a $28,740 augmentation to the California Library Literacy Services ("CLLS") Grant for Fiscal Year 2017 for the National City Library's Literacy Program, increasing the total grant amount from $18,000 to $46,740. BE IT FURTHER RESOLVED that the City Council authorizes the establishment of fund appropriations and a corresponding revenue budget for said grant funds. PASSED and ADOPTED this 6th day of February, 2018. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney Cheryl Newell From: Karen Hays <karen.hays@nationalcitylibrary.org> Sent: Tuesday, March 20, 2018 1:15 PM To: Cheryl Newell Subject: FW: CLLS Grant Claim Form Hi Cheryl, I spoke with Minh about this and she says they never send back a fully executed claim form. The fact that they sent us the check, according to her, is proof that the claim has been executed. Hope this helps! Karen Hays, Administrative Secretary National City Public Library 1401 National City Blvd. National City, CA 91950 (619) 470-5883 From: Cheryl Newell Sent: Tuesday, March 20, 2018 7:24 AM To: Karen Hays <khays@nationalcityca.gov> Subject: RE: CLLS Grant Claim Form Hi Karen, I will place this with the rest of the file and I am assuming you will receive the fully executed claim form later that has been signed by the State Library Rep. If and when they do, please provide us with the original or a copy if an original cannot be provided and I will file the record and close it out on our log. Thank you and have a great day From: Karen Hays Sent: Monday, March 19, 2018 6:36 PM To: Cheryl Newell <cnewell@nationalcitvca.gov> Subject: FW: CLLS Grant Claim Form Hi Cheryl, We sent the original back to CLLS to claim the $$. I've attached a scanned copy. Hope that will suffice! Thanks! From: Cheryl Newell Sent: Monday, March 19, 2018 5:11 PM To: Karen Hays <khays@nationalcityca.gov> Subject: CLLS Grant Claim Form Good Afternoon Karen, 1 As a follow-up to the February 6th City Council meeting, for the highlighted item below, do you have the original CLLS Grant Claim Form? Received Date Received Contract Resolution Received by Signed or Docs # Date Adopted CC Reso Contract w/ Reso Vendor CITY COUNCIL 2018-01 01-16-18 01-23-18 Y Y Y KD31ST, LLC Encroachment Pen 2018-02 01-16-18 01-23-18 Y Y Y Protea National City, LLC Purchase and 2018-03 01-16-18 01-23-18 Y N - - 2018-04 01-16-18 01-23-18 Y N - - 2018-05 02-06-18 02-15-18 Y Y N California State Library CLLS Grant Claim For rha44.i yaw ! Cheryl Cheryl Newell Office of the City Clerk I City of National City 1243 National City Blvd. I National City, CA 91950 (619) 336-4227 I htto://www.nationalcityca.gov/home Business Hours are Monday -Thursday 7:00 a.m. to 6:00 p.m. 2 o >r 1RATED NO ‘*'5� CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950-4397 619-336-4228 Michael R. Dalla, CMC - City Clerk CALIFORNIA STATE LIBRARY California Library Literacy Services (CLLS) Grant Grant Claim Form Karen Hays (Engineering/Public Works) forwarded Grant Claim Form to the California State Library for processing.