HomeMy WebLinkAbout2018 CON San Diego County Water Authority - Integrated Regional Water Management IRWM Program - Storm Water Quality Paradise ValleyLOCAL PROJECT SPONSOR AGREEMENT FOR THE INTEGRATED REGIONAL
WATER MANAGEMENT PROGRAM RELATED TO 2016 PROPOSITION 1
INTEGRATED REGIONAL WATER MANAGEMENT (IRWM) DISADVANTAGED
COMMUNITY INVOLVEMENT (DACI) GRANT BETWEEN SAN DIEGO COUNTY
WATER AUTHORITY AND CITY OF NATIONAL CITY
PROJECT NO. 9-80062
(AGREEMENT NO. 1-DACI-9-80062)
This Agreement between the San Diego County Water Authority, a county water authority
(Water Authority), and City of National City, a Local Project Sponsor (LPS), sets forth the
understanding of the Water Authority and the LPS (collectively Parties) for distribution of a
grant award from the State of California D a� of Water Ree rces (State). The
Effective Date of this Agreement is rRd'
RECITALS:
1. WHEREAS, in November 2014, California voters approved Proposition 1, Water
Quality, Supply, and Infrastructure Improvement Act of 2014, to assist in financing
projects associated with the Integrated Regional Water Management (IRWM) Plan
pursuant to Chapter 8 (commencing with Section 79560 Division 26.5 of the California
Water Code (CWC)), collectively referred to as IRWM Program.
2. WHEREAS, in September 2013, the IRWM Plan was adopted by the San Diego
Regional Water Management Group.
3. WHEREAS, in September 2011, an MOU signed among the City of San Diego, County
of San Diego, and Water Authority for the San Diego Regional Water Management
Group (RWMG), and the Parties' roles regarding the San Diego IRWM Plan and the
division of responsibilities for administration of IRWM grant monies through June 2016.
4. WHEREAS, in May 2016, an amendment to the MOU executed in September 2011 was
approved to extend the San Diego Regional Water Management Group (RWMG), and
the Parties' roles regarding the San Diego IRWM Plan and the division of
responsibilities for administration of IRWM grant monies through June 2019.
The Recitals are incorporated herein, and the Parties do agree as follows:
1. DEFINITIONS: The following words and terms, unless otherwise defined, shall mean:
a) LPS means Local Project Sponsor. An LPS is a proponent of individual projects that
will be funded as part of the IRWM Program grant from the State. The role of an
LPS could be performed by entities such as the Water Authority, County of San
Diego, City of San Diego, Water Authority member agency, a municipality, a joint
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Agreement no. 1-DACI-9-80062
powers authority, a local public agency, a non-profit 501(c) (3) or a Native
American tribe. The LPS for this Agreement is City of National City.
b) Grant Agreement means the Grant Agreement no. 4600012233 between the San
Diego County Water Authority and the State of California for the disbursement of
$5,551,350 in grant funds. See Exhibit I, for a copy of the agreement.
c) Project (9— 80062): Storm Water Quality for Paradise Valley DACs
d) LPS Agreement (Agreement): This agreement between the Water Authority and the
Local Project Sponsor for the performance of the project and receipt of the grant
funds allocated for that project.
2. TERM OF AGREEMENT: The term of this Agreement begins on the Effective date
and terminates on November 30, 2018 or when all Parties' obligations under this
Agreement have been fully satisfied, whichever occurs earlier.
3. TOTAL PROJECT COSTS: The reasonable total cost of the Project is estimated to be
$365,000. These costs are summarized in Exhibit B, Budget. The LPS is required to
maintain all financial records associated with the project in accordance with Exhibit G
(State and Water Authority Audit Document Requirements and Cost Share Guidelines
for Local Project Sponsor).
4. GRANT AMOUNT: The maximum amount payable by the State under the LPS
Agreement for this Project shall not exceed $365,000.
5. COST SHARE: The amount to be funded by the LPS. It is the difference between the
Total Project Cost and the Grant Amount.
6. LPS RESPONSIBILITIES:
a) Faithfully and expeditiously perform or cause to be performed all project work as
described in Exhibit A (Work Plan) and in accordance with Exhibit B (Budget) and
Exhibit C (Schedule).
b) Accept and agree to comply with all terms, provisions, conditions, and written
commitments of this Agreement, including all incorporated documents, and to fulfill
all assurances, declarations, representations, and statements made by LPS in the
grant application, documents, amendments, and communications filed in support of
its request for Proposition 1, Water Quality, Supply, and Infrastructure Improvement
Act of 2014.
c) Comply with all applicable California laws and regulations.
d) Implement the project(s) in accordance with applicable provisions of the law.
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Agreement no. 1-DACI-9-80062
e) Fulfill its obligations under the LPS and the DWR Agreements, and be responsible
for the performance of the project.
f) Perform the scope of work for this project including individual project management,
oversight, and implementation associated with the project. LPS shall also be solely
responsible for work and for persons or entities engaged in work, including, but not
limited to, subcontractors, suppliers, and all providers of services under this
Agreement. LPS shall fulfill its obligations in a manner that is consistent with this
Agreement, the Grant Agreement (4600012233) and the IRWM Program.
g)
Be responsible for all disputes arising out of its contracts for work including, but not
limited to, bid disputes and payment disputes with its contractors and consultants or
other entities. State or Water Authority will not mediate disputes between the LPS
and any other entity regarding performance of work.
h) LPS or its representatives shall perform regular inspections of any construction work
in progress.
i) LPS is solely responsible for design of project identified in Exhibit A. Review or
approval of plans, specifications, bid documents, or other construction documents by
State or the Water Authority is solely for proper administration of grant funds and
shall not relieve or limit responsibilities of LPS regarding its contractual obligations.
j)
LPS shall reimburse the Water Authority for grant administration services costs as
provided in Exhibit I, if the project's completion date extends beyond the original
program termination date provided in the Agreement.
7. GENERAL CONDITIONS: Water Authority shall have no obligation to disburse
money for a project under this agreement until LPS has satisfied the following
conditions (if applicable):
a) LPS shall demonstrate the availability of sufficient funds to complete the
project, as stated in the Audited Financial Statement Summary submitted to the
Water Authority, as part of the grant agreement conditional requirements.
b) LPS must demonstrate the groundwater compliance options set forth on pages 11
and 12 of the IRWM Program Guidelines, dated July 2016 are met.
c) For the term of this agreement, LPS submits timely Quarterly Progress Reports as
required by Paragraph 18, Submission of Reports.
d) LPS submits deliverables as specified in Paragraph 18, Submission of Reports of this
Agreement and in Exhibit A, Work Plan.
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Agreement no. 1-DACI-9-80062
e) Prior to the beginning of construction or implementation activities, LPS shall submit
the following to the Water Authority:
1. Final plans and specifications certified by a California Registered Civil Engineer
or Geologist as applicable, for the approved project listed in Exhibit A, Work
Plan of this Agreement.
2. Environmental Documentation
i. LPS submits to the Water Authority, to be submitted to the State, all
applicable environmental permits,
ii. Documents that satisfy the CEQA process are received by the Water
Authority and the State,
iii. State has completed its CEQA compliance review as a Responsible
Agency, and
iv. LPS receives written concurrence from the State of Lead Agency's CEQA
documents and State notice of verification of environmental permit
submittal.
State's concurrence of Lead Agency's CEQA documents is fully discretionary and
shall constitute a condition precedent to any work (i.e., construction or
implementation activities) for which it is required. Once CEQA documentation has
been completed, State will consider the environmental documents and decide
whether to continue to fund the projects or to require changes, alterations or other
mitigation. LPS must also demonstrate that it has complied with all applicable
requirements of the National Environmental Policy Act (NEPA) by submitting
copies of any environmental documents, including environmental impact statements,
Finding of No Significant Impact, and mitigation monitoring program as may be
required prior to beginning construction/implementation.
LPS shall submit environmental documentation listed on the IRWM Environmental
Documentation Submittal Requirements provided by the Water Authority from
DWR, as applicable.
8. DISBURSEMENT BY STATE AND PAYMENT BY WATER AUTHORITY:
Following the review of each invoice, the Water Authority will approve the invoice and
disburse payment subject to the availability of funds through normal State and Water
Authority processes. Funds will be disbursed by the Water Authority in response to
each approved invoice within forty-five (45) days of receipt of funds from the State. No
disbursement shall be required at any time in any manner which is in violation of, or in
conflict with federal or state laws, or regulations or which may require any rebates to the
federal government or any loss of tax-free status on state bonds, pursuant to any federal
statute or regulation. Any and all money disbursed by the Water Authority under this
Agreement and all interest earned by LPS shall be used solely to pay eligible costs.
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Agreement no. 1-DACI-9-80062
9. ELIGIBLE PROJECT COSTS: Costs as described in Exhibit A, Work Plan and in
accordance with Exhibit B, Budget and Exhibit C, Schedule.
LPS shall apply State funds received only to Eligible Project Costs in accordance with
applicable provisions of the law and Exhibit B, Budget. Work performed on the projects
after January 22, 2016 shall be eligible for reimbursement with State grant funds.
Costs that are not eligible for reimbursement with State funds cannot be counted as Cost
Share. Costs that are not eligible for reimbursement include, but are not limited to the
following items:
a) Operation and maintenance costs.
b) Purchase of equipment not an integral part of a project.
c) Establishing a reserve fund.
d) Purchase of water supply.
e) Replacement of existing funding sources for ongoing programs.
f) Support of existing agency requirements and mandates (i.e., punitive regulatory
agency requirement).
g) Purchase of land in excess of the minimum required acreage necessary to operate as
an integral part of a project, as set forth and detailed by engineering and feasibility
studies.
h) Payment of principal or interest of existing indebtedness or any interest payments
unless the debt is incurred after execution of this Agreement, unless the Water
Authority and the State agrees in writing to the eligibility of the costs for
reimbursement before the debt is incurred, and the purposes for which the debt is
incurred are otherwise eligible costs. However, this will only be allowed as LPS cost
share (i.e., Funding Match).
i) Payment of stipends.
j) Application preparation of costs for other funding opportunities not consistent with
IRWM.
k) Meals not directly related to travel.
1) Acquisition of real property (land or easements).
m) Overhead not directly related to project costs.
10. METHOD OF PAYMENT: Submit a copy of invoice for costs incurred and supporting
documentation to the IRWM Grant Administrator via the IRWM Grants Website
(webtool) or another electronic means as directed by the Water Authority's Grant
Administrator. Invoices submitted via the webtool shall include the following
information:
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Agreement no. 1-DACI-9-80062
a) Reimbursement
1. Costs incurred for work performed during the period identified in the invoice.
2. Invoices shall be submitted on forms provided by the Water Authority and shall
meet the following format requirements:
(i) Invoices must contain the date of the invoice, the period covered by the
invoice, and the total amount due.
(ii) Invoices must be itemized based on the categories (i.e., tasks) specified in
Exhibit B. The amount claimed for salaries/wages/consultant fees must list
the classification or title of each staff/consultant claiming labor costs and
include a calculation formula (i.e., hours or days worked times the hourly
or daily rate = the total amount claimed).
(iii) Sufficient and appropriate evidence as determined by the Water Authority
and the State must be provided for all costs included in the invoice.
(iv) Each invoice shall clearly delineate those costs claimed for reimbursement
from the State's Grant Amount, as depicted in Paragraph 4, Grant Amount.
(v) If LPS submits an invoice with unpaid costs, the unpaid costs must be paid
in full within 30 days of Water Authority disbursement of funds. The LPS
shall submit proof of payment with its next progress report.
The Water Authority will notify the LPS, in a timely manner, when, upon review of an
invoice, the Water Authority or the State determines that any portion or portions of the
costs claimed are not eligible costs or are not supported by documentation or receipts
acceptable to the Water Authority or the State. LPS may, within fifteen (15) calendar
days of the date of receipt of such notice, submit additional documentation to the Water
Authority to cure such deficiency(ies). If LPS fails to submit adequate documentation
curing the deficiency(ies), the Water Authority will adjust the pending invoice by the
amount of ineligible, unsupported or unapproved costs. After the disbursement
requirements in Paragraph 7, General Conditions, are met and approved by the Water
Authority and the State, the Water Authority will disburse the whole or portions of State
funding to the LPS, following receipt from LPS via US mail, express mail delivery, or
from IRWM Grants Website (webtool) of an invoice for costs incurred, including the
Required Local Cost Share, and timely Quarterly Progress Reports as required by
Paragraph 18, Submission of Reports. Invoices shall be submitted no more frequently
than quarterly, unless approved in advance by the Water Authority, in arrears, bearing the
Grant Agreement, LPS Agreement and the Project Numbers. Invoices submitted beyond
the quarterly invoicing schedule must be accompanied by a Progress Report. All
invoices must be certified to be true and accurate and submitted by an official
representative of the project.
b) Advanced Payment
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Water Code § 10551 authorizes advance payment by State for projects which are
sponsored by a nonprofit organization; a disadvantaged community (DAC); or, the
proponent of a project that benefits a DAC. If these projects are awarded less than
$1,000,000 in grant funds, the project proponent may receive an advanced payment
of 50% of the grant award; the remaining 50% of the grant award will be reimbursed
in arrears. Water Code § 10551 further authorizes DWR to adopt additional
requirements regarding the use of the advanced payment to ensure that the funds are
used properly. Within sixty (60) calendar days of execution of the Grant Agreement,
the LPS shall provide the Water Authority an Advanced Payment Request. The
Advanced Payment Request must contain the following:
1. Documentation demonstrating that each Local Project Sponsor was notified
about their eligibility to receive an advanced payment and a response from the
Local Project Sponsor stating whether it wishes to receive the advanced payment
or not, if applicable.
2. If Local Project Sponsor is requesting the advanced payment, the request must
also include:
(i) Specification of those projects listed in Exhibit B for which Advanced Payment
will be requested and how those projects are consistent with the adopted IRWM
Plan.
(ii) A funding plan which shows by project: the budget and anticipated schedule, the
amount of advanced funding requested, and how the advanced funds will be
expended within 18 months of this Grant Agreement's execution. (i.e., for what,
how much, and when.
(iii) A discussion of Local Project Sponsor's financial capacity to complete the
project once the advance funds have been expended.
3. If a Local Project Sponsor is requesting advanced payment, the LPS shall also
submit a single Advance Payment Invoice that is itemized for each qualified
project and submitted via the webtool. Within sixty (60) calendar days of the
State receiving the Advanced Payment Invoice and subject to the availability of
funds, State will authorize payment of the advanced funds sought of fifty percent
(50.0%) of the grant award for the qualified project. The Water Authority shall
be responsible for the timely distribution of the advanced funds to the individual
Local Project Sponsors, estimated to be within 3 weeks of receipt from the State.
The Advance Payment Invoice shall be submitted on forms provided by the Water
Authority and shall meet the following format requirements:
(i) Invoice must contain the date of the invoice, the period covered by the
invoice, and the total amount due.
(ii) Invoice must be itemized based on the budget categories specified in Exhibit
B, Budget.
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Agreement no. 1-DACI-9-80062
(iii) Water Authority's Grants Administrator will notify the LPS, in a timely
manner, when, upon review of an Advance Payment Invoice, the State
determines that any portion or portions of the costs claimed are not eligible
costs. LPS may, within fifteen (15) calendar days of the date of receipt of
such notice, submit additional documentation to cure such deficiency(ies).
After the disbursement requirements in Paragraph 7, General Conditions (7a
and 7b) only are met, State, via the Water Authority, will disburse the whole
or portions of State funding to the LPS.
4. On a quarterly basis, the LPS will submit an Accountability Report to the Water
Authority that demonstrates how actual expenditures compare with the scheduled
budget. The Accountability Report shall include the following information:
(i) An itemization of how advanced funds have been expended to date
(Expenditure Summary), including documentation that supports the
expenditures (e.g., contractor invoices, receipts, personnel hours, etc.).
Invoices must be itemized based on the categories (i.e., tasks) specified in
Exhibit B.
(ii) A funding plan, itemized by budget category shows how the remaining
advanced funds will be expended.
(iii) Documentation that the funds were placed in a non -interest -bearing account,
including the dates of deposits and withdrawals from that account.
The Water Authority's Grants Administrator will notify the LPS in a timely manner
when, upon review of the Expenditure Summary and notification from the State, that it
determines that any portion or portions of the expenditures claimed are not eligible
costs. LPS may, within fifteen (15) calendar days of the date of receipt of such notice,
submit additional documentation to cure such deficiency(ies). If costs are not consistent
with the tasks in Exhibit B, Budget, the Water Authority will reject the claim and remove
the costs from the Expenditure Summary.
Once the LPS has expended all advanced funds, then the method of payment will revert
to the reimbursement process specified in Paragraph 10.a), Method of Payment,
Reimbursement, and any remaining requirements of Paragraph 7, General Conditions.
11. REPAYMENT OF ADVANCES: The Water Authority may demand repayment from
the LPS of all or any portion of the advanced State funding along with interest at the
California general obligation bond interest rate at the time the State notifies the Water
Authority, as directed by State, and take any other action that it deems necessary to
protect its interests for the following conditions:
a) A project is not being implemented in accordance with the provisions of this
Agreement.
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Agreement no. 1 DACI-9-80062
b) LPS has failed in any other respect to comply with the provisions of this Agreement,
and if Agreement does not remedy any such failure to Water Authority and State's
satisfaction.
Repayment amounts may also include:
c) Advance funds which have not been expended within 18 months of the Grant
Agreement's execution by the Local Project Sponsor.
d) Actual costs incurred are not consistent with the Exhibit A (Work Plan) activities, not
supported, or are ineligible.
e) At the completion of the project, the funds have not been expended.
For conditions 11 c) and 11 d), repayment may consist of deducting the amount from
future reimbursement invoices.
The Water Authority may consider the LPS's refusal to repay the requested advanced
amount a substantial breach of this Agreement subject to the default provisions in
Paragraph 13, "Default Provisions." If the Water Authority notifies the LPS of its
decision to demand repayment or withhold the entire funding amount from the LPS
pursuant to this paragraph, this Agreement shall terminate upon receipt of such notice by
the Water Authority and the State, through the Water Authority, shall no longer be
required to provide funds under this Agreement and the Agreement shall no longer be
binding on either party.
12. WITHHOLDING OF GRANT REIMBURSEMENT BY THE WATER
AUTHORITY: If the Water Authority determines that a project is not being
implemented in accordance with the provisions of this Agreement, or that LPS has failed
in any other respect to comply with the provisions of this Agreement, and if LPS does
not remedy any such failure to the Water Authority or State's satisfaction, the Water
Authority may withhold from LPS all or any portion of the State funding and take any
other action that it deems necessary to protect its interests. Where a portion of the State
funding has been disbursed to the LPS and the Water Authority notifies the LPS of its
decision not to release funds that have been withheld pursuant to Paragraph 13, Default
Provisions, the portion that has been disbursed shall thereafter be repaid immediately
with interest at the California general obligation bond interest rate at the time the Water
Authority notifies the LPS, as directed by State. The Water Authority may consider the
LPS's refusal to repay the requested disbursed amount a contract breach subject to the
default provisions in Paragraph 13, Default Provisions. If the Water Authority notifies
the LPS of its decision to withhold the entire funding amount from LPS pursuant to this
paragraph, this Agreement shall terminate upon receipt of such notice by LPS and the
Water Authority shall no longer be required to provide funds under this Agreement and
the Agreement shall no longer be binding on either party.
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13. DEFAULT PROVISIONS: LPS will be in default under this Agreement if any of the
following occur:
a) Substantial breaches of this Agreement, or any supplement or amendment to it, or
any other agreement between LPS and the Water Authority evidencing or securing
LPS's obligations.
b) Making any false warranty, representation, or statement with respect to this
Agreement or the application filed to secure this Agreement.
c) Failure to operate or maintain projects in accordance with this Agreement.
d) Failure to make any remittance required by this Agreement.
e) Failure to comply with Labor Compliance Program requirements, as required by
Paragraph 17, Labor Compliance.
f) Failure to submit timely progress reports.
g) Failure to routinely invoice the Water Authority.
h) Failure to meet any of the requirements set forth in Paragraph 14, Continuing
Eligibility.
If an event of default occurs, the Water Authority shall provide a notice of default to the
LPS and shall give LPS at least five (5) calendar days to cure the default from the date
the notice is sent via first-class mail to the LPS. If the LPS fails to cure the default
within the time prescribed by the Water Authority, the Water Authority may do any of
the following:
a) Declare the funding be immediately repaid with interest, at the California general
obligation bond interest rate at the time of the default.
b) Terminate any obligation to make future payments to LPS.
c) Terminate the Agreement.
d) Take any other action that it deems necessary to protect its interests.
If the Water Authority finds it necessary to enforce this provision of this Agreement in
the manner provided by the law, the LPS agrees to pay all costs incurred by the Water
Authority including, but not limited to, reasonable attorneys' fees, legal expenses, and
costs.
14. CONTINUING ELIGIBILITY: LPS must meet the following ongoing requirement(s),
as applicable to remain eligible to receive State funds.
a. An urban water supplier that receives grant funds governed by this Local Project
Sponsor Agreement shall maintain compliance with the Urban Water Management
Planning (UWMP) Act (Water Code §10610 et seq.) and Sustainable Water Use and
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Agreement no. 1-DACI-9-80062
Demand Reduction, Part 2.55 of Division 6 (Water Code § 10608 et seq.) by doing
the following:
1. Have submitted their 2015 UWMP and had it deemed consistent by DWR.
For more information, visit the following website:
http://www.water.ca.govkirbanwatermanagement.
2. By July 1, 2016, all urban water suppliers must have submitted
documentation that demonstrates they are meeting the 2015 interim GPCD
target. If not meeting the interim target, also include a schedule, financing
plan, and budget for achieving the gallons per capita per day (GPCD) target,
as required pursuant to Water Code § 10608.24. Starting June 30, 2017, those
urban water suppliers that did not meet their 2015 GPCD target must also
submit, by June 30, annual reports that include a schedule, financing plan,
and budget for achieving the GPCD target (Water Code § 10608.24).
b. An agricultural water supplier receiving grant funding must:
1. Comply with Sustainable Water Use and Demand Reduction requirements
outlined in Part 2.55 (commencing with § 10608) of Division 6 of the Water
Code.
2. Have their Agricultural Water Management Plan (AWMP) deemed
consistent by DWR. For more information, visit the following website:
http://www.water.ca.gov/wateruseefficiency/agricultural/agmgmt.cfm.
c. Grantees diverting surface water must maintain compliance with diversion reporting
requirements as outlined in Part 5.1 of Division 2 of the Water Code.
d. Local Project Sponsors must demonstrate compliance with the groundwater
compliance options set forth on pages 11 and 12 of the 2016 IRWM Program
Guidelines, dated July 2016.
Local Project Sponsors that have been designated as monitoring entities under the
California Statewide Groundwater Elevation Monitoring (CASGEM) Program must
maintain reporting compliance, as required by Water Code §10920 and the
CASGEM Program.
15. PERMITS, LICENSES, APPROVALS, AND LEGAL OBLIGATIONS: LPS shall
be responsible for obtaining any and all permits, licenses, and approvals required for
performing any work under this Agreement, including those necessary to perform
design, construction, or operation and maintenance of the Projects. LPS shall be
responsible for observing and complying with any applicable federal, state, and local
laws, rules or regulations affecting any such work, specifically those including, but not
limited to, environmental, procurement, and safety laws, rules, regulations, and
ordinances. LPS shall provide copies of permits and approvals to the Water Authority.
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16. RELATIONSHIP OF PARTIES: LPS is solely responsible for design, construction,
and operation and maintenance of projects within Exhibit A, Work Plan. Review or
approval of plans, specifications, bid documents, or other construction documents by the
Water Authority and the State is solely for proper administration of funds by the Water
Authority or the State and shall not be deemed to relieve or restrict responsibilities of the
LPS under this Agreement.
17. LABOR COMPLIANCE: The LPS agrees to be bound by all the provisions of the
Labor Code regarding prevailing wages and shall monitor all contracts subject to
reimbursement from this Agreement to assure that the prevailing wage provisions of the
Labor Code are being met. Current Department of Industrial Relations (DIR)
requirements may be found at: http://www.dir.ca.gov/lcp.asp. For more information,
please refer to DIR's Public Works Manual at:
http://www.dir.ca.gov/dlse/PWManualCombined.pdf. At the Water Authority's request,
LPS must promptly provide proof of LPS compliance with this requirement.
18. SUBMISSION OF REPORTS: The submittal and approval of all reports is a
requirement for the successful completion of this Agreement. Reports shall meet
generally accepted professional standards for technical reporting and shall be proofread
for content, numerical accuracy, spelling, and grammar prior to submittal to the Water
Authority. All reports shall be submitted to the Water Authority's Grants Administrator,
and shall be submitted via the Water Authority's IRWM Grants Website (webtool), or as
directed by the Grants Administrator. If requested, LPS shall promptly provide any
additional information deemed necessary by the Water Authority for the approval of
reports. Reports shall be presented in the formats described in the applicable portion of
Exhibit E, Report Formats and Requirements. The timely submittal of reports is a
requirement for initial and continued disbursement of State funds. Submittal and
subsequent approval by the Water Authority and by the State, of a Project Completion
Report is a requirement for the release of any funds retained for such projects.
a) Progress Reports: LPS shall submit progress reports on a quarterly basis to meet the
State's requirement for disbursement of funds. The reporting period shall not exceed
one quarter in length. The report must be submitted by the due date as set by the
Water Authority. The progress reports shall be uploaded to the Water Authority's
IRWM Grants Website (webtool) or as directed by the Water Authority's Grants
Administrator fifteen (15) calendar days after the end of the previous quarter.
Quarter period cycle will be determined after execution of this Agreement by the
Water Authority. The progress reports shall provide, at a minimum, a brief
description of the work performed during the reporting period, milestones achieved,
any accomplishments, deliverables submitted, costs incurred during the period and to
date, upcoming work and any problems encountered in the performance of the work
under this Agreement. Reporting issues must be resolved within the deadline
specified by the Water Authority or an invoice associated with a progress report may
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Agreement no. 1-DACI-9-80062
not be processed. Reporting format is specified in Exhibit E, Report Formats and
Requirements.
b) Accountability Report: LPS shall submit, on a quarterly basis, an Accountability
Report containing at a minimum:
i. An itemization of how advanced funds have been expended to date (Expenditure
Summary), including documentation that supports the expenditures (i.e.,
contractor invoices, receipts, personnel hours, etc.). Invoices must be itemized
based on the categories (i.e., tasks) specified in Exhibit B.
ii. A funding plan which shows how the remaining advanced funds will be
expended.
iii. Accounting of distributing the advanced funds to the appropriate Local Project
Sponsor.
iv. Documents that the funds were spent on eligible reimbursable costs.
v. Documentation that the funds were placed in a non -interest -bearing account,
including the dates of deposits and withdrawals from that account.
c) Project Completion Report: LPS shall prepare and submit to the Water Authority a
separate Project Completion Report for each project. LPS shall submit a Project
Completion Report within sixty (60) calendar days of project's completion. Project
Completion Report(s) shall include a stakeholder summary; description of
involvement activities, total project costs at completion and needs assessment
findings, ongoing barriers and recommendation for future activities. Retention will
not be disbursed until the Final Grant Completion Report is submitted by the Water
Authority for approval by the State.
d) Post -Performance Reports: LPS shall submit Post -Performance Reports, if
applicable. Post -Performance Reports shall be submitted to the Water Authority
within sixty (60) calendar days after the first operational year of a project has
elapsed. This record keeping and reporting process shall be repeated annually for a
total of 10 years after the completed project begins operation.
19. OPERATION AND MAINTENANCE OF PROJECT: For the useful life of
construction and implementation projects and in consideration of the funding made by
the State, LPS agrees to ensure or cause to be performed the commencement and
continued operation of each project, and shall ensure or cause each project to be
operated in an efficient and economical manner; shall ensure all repairs, renewals, and
replacements necessary to the efficient operation of the same are provided; and shall
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Agreement no. 1-DACI-9-80062
ensure or cause the same to be maintained in as good and efficient condition as upon its
construction, ordinary and reasonable wear and depreciation excepted. The State and
Water Authority shall not be liable for any cost of such maintenance, management, or
operation. LPS or their successors may, with the written approval of the Water
Authority, transfer this responsibility to use, manage, and maintain the property. For
purposes of this Agreement, "useful life" means period during which an asset, property,
or activity is expected to be usable for the purpose it was acquired or implemented;
"operation costs" include direct costs incurred for material and labor needed for
operations, utilities, insurance, and similar expenses, and "maintenance costs" include
ordinary repairs and replacements of a recurring nature necessary for capital assets and
basic structures and the expenditure of funds necessary to replace or reconstruct capital
assets or basic structures. Refusal of LPS to ensure operation and maintenance of the
projects in accordance with this provision may, at the option of the Water Authority, be
considered a breach of this Agreement and may be treated as default under Paragraph
13, Default Provisions.
20. STATEWIDE MONITORING REQUIREMENTS: LPS shall ensure that all
groundwater projects and projects that include groundwater monitoring requirements are
consistent with the Groundwater Quality Monitoring Act of 2001 (Part 2.76
(commencing with Section 10780) of Division 6 of California Water Code) and, where
applicable, that projects that affect water quality shall include a monitoring component
that allows the integration of data into statewide monitoring efforts, including where
applicable, the Surface Water Ambient Monitoring Program carried out by the State
Water Resources Control Board. See Exhibit F, Requirements for Statewide Monitoring
and Data Submittal, for web links and information regarding other State monitoring and
data reporting requirements.
21. INDEMNIFICATION:
a) To the fullest extent permitted by law, the LPS shall:
1. Immediately defend, and
2. Indemnify the Water Authority, the State, and their directors, officers, and
employees from and against all liabilities including, regardless of nature or type
arising out of or resulting from LPS's performance of services under this contract
including but not limited to any claims or damages arising from planning, design,
maintenance and/or any negligent or wrongful act or omission of the LPS or
LPS's officers, employees, agents, or subcontractors and in any breach of this
Agreement. Liabilities subject to the duties to defend and indemnify include,
without limitation, all claims, losses, damages, penalties, fines, and judgments;
associated investigation and administrative expenses; defense costs, including
but not limited to reasonable attorneys' fees; court costs; and costs of alternative
dispute resolution. The LPS's obligation to indemnify applies unless it is
adjudicated that its liability was caused by the sole negligence or willful
Page 15 of 49
Agreement no. 1-DACI-9-80062
misconduct of an indemnified party. If it is finally adjudicated that liability is
caused by the comparative active negligence or willful misconduct of an
indemnified party, the LPS indemnification obligation shall be reduced in
proportion to the established comparative liability of the indemnified party.
b) The duty to defend is a separate and distinct obligation from the LPS's duty to
indemnify. The LPS shall be obligated to defend, in all legal, equitable,
administrative, or special proceedings, with counsel approved by the Water
Authority and State, the Water Authority and State, their directors, officers, and
employees, immediately upon tender to the LPS of the claim in any form or at any
stage of an action or proceeding, whether or not liability is established. An
allegation or determination of comparative active negligence or willful misconduct
by an indemnified party does not relieve the LPS from its separate and distinct
obligation to defend Water Authority and State. The obligation to defend extends
through final judgment, including exhaustion of any appeals.
c) The review, acceptance or approval of the LPS's work or work product by any
indemnified party shall not affect, relieve or reduce the LPS's indemnification or
defense obligations. This Section survives completion of the services or the
termination of this contract. The provisions of this Section are not limited by and do
not affect the provisions of this contract relating to insurance.
d) LPS shall require its contractors or subcontractors to name the Water Authority and
the State, its officers, agents and employees as additional insured on their liability
insurance for activities undertaken pursuant to this Agreement.
22. TERMINATION, IMMEDIATE REPAYMENT, INTEREST: The Agreement may
be terminated by written notice at any time before completion of the IRWM Program at
the option of Water Authority or State if LPS breaches the Agreement and has been
asked to cure the breach within a reasonable time and fails to do so. If the Agreement is
terminated, LPS shall, upon demand, immediately repay to State an amount equal to the
amount of grant funds disbursed to LPS. Interest shall accrue on all amounts due at the
legal rate of interest allowed by law from the date that notice of termination is mailed to
LPS to the date of full repayment.
23. GRANT FUNDING REALLOCATION: Grant funding awarded to the project may be
reallocated to one or more projects if one of the conditions stated in the IRWM
Administrative Policy and Procedures for Reallocation of Grant Funding has been met.
The policy is available here:
http://www.sdirwmp.org/agreements-policies
24. INSURANCE:
a) The LPS shall procure and maintain during the period of performance of this
Agreement insurance from insurance companies admitted doing business in the State
Page 16 of 49
Agreement no. 1-DACI-9-80062
of California, as set forth in this Section or as additionally required by supplemental
condition. An approved combination of pooled and self-insurance coverage is an
acceptable alternative for General Liability coverage. This policy shall be primary
insurance as to the Water Authority so that any other coverage held by the Water
Authority shall not contribute to any loss under the LPS' insurance. Coverage may
be provided by a combination of primary and excess insurance policies, provided all
insurers meet the requirements of this Section.
b) All insurance shall cover occurrences during the coverage period.
c) The coverage amount of each policy of insurance shall be as required by the Water
Authority.
1. The following insurance and limits are required for the agreement:
Commercial General Liability: Coverage at least as broad as ISO form GC 00
01 10 01. Limit per occurrence and aggregate: $2,000,000.
d) The insurance policies shall be endorsed as follows:
1. For the general commercial liability as well as excess or umbrella insurance
covering risks within the scope of that type insurance, the San Diego County
Water Authority, its directors, officers, employees and agents and the State of
California, its directors, officers, employees and agents are included as additional
insureds with regards to liability and defense of suits or claims arising from the
operations, products and activities performed by or on behalf of the Named
Insured. The LPS's insurance applies separately to each insured, including
insureds added pursuant to this paragraph, against whom claim is made or suit is
brought except with respect to the policy limits of liability. The inclusion of any
person or entity as an insured shall not affect any right which the person or entity
would have as a claimant if not so included. Any failure of the named insureds
to comply with reporting provisions of the policy or breaches or violations of
warranties shall not affect coverage provided to the insureds added pursuant to
this paragraph. The additional insured endorsement shall provide coverage at
least as broad as ISO form CG 20 10 11 85.
2. The LPS's insurance shall be primary. Any other insurance or self-insurance
available to the Water Authority or persons stated in paragraph (1) shall be in
excess of and shall not contribute to the Contractor's insurance.
3. The insurance shall not be canceled or materially reduced in coverage except
after 30 days prior written notice receipted delivery has been given to the Water
Authority, except 10 days' notice shall be allowed for non-payment of premium.
Page 17 of 49
Agreement no. 1-DACI-9-80062
e) Unless otherwise specified, the insurance shall be provided by an acceptable
insurance provider, as determined by the Water Authority, which satisfies the
following minimum requirements: An insurance carrier admitted doing business in
California and maintaining an agent for process within the state. Such insurance
carrier shall maintain a current A.M. Best rating classification of "A- (A minus)" or
better and a financial size of $10 million to $24 million (Class V) or better, or a
Lloyds of London program provided by syndicates of Lloyds of London and other
London insurance carriers, providing all participants are qualified to do business in
California and the policy provides for an agent for process in the state and the
program assures a financial capability at least equal to the required classification and
size for admitted insurers.
f) Certificates of insurance and endorsements shall be provided by the LPS and
approved by the Water Authority before execution of the Agreement. Endorsements
may be provided on forms provided by the Water Authority, or substantially
equivalent forms provided by the insurer.
Additional Insured: All Consultants/Contractors performing the scope of work on
behalf of the LPS shall name the Water Authority and State (including their directors,
officers, employees, and agents) as an additional insured on their Commercial General
Liability policy and the policy shall be endorsed with use of an ISO form CG 20 10 10
93 or equivalent.
25. LAWS VENUE: This Agreement shall be interpreted in accordance with the laws of the
state of California. If any action is brought to interpret or enforce any term of this
Agreement the action shall be brought in a state or federal court in San Diego County.
26. ASSIGNMENT: A Party shall not assign, sublet, or transfer this Agreement or any
rights or interest in this Agreement without the written consent of the Water Authority,
which may be withheld for any reason.
27. INTEGRATION: This Agreement represents the entire understanding of the Parties as
to those matters contained herein. No prior oral or written understanding should be of
any force or effect with respect to those matters covered hereunder. This Agreement
may not be modified or altered except in writing signed by the Parties.
28. NOTIFICATION OF WATER AUTHORITY: LPS shall promptly notify the Water
Authority in writing of the following occurrences:
Events or proposed changes that could affect the scope, budget, or work performed
under this Agreement. LPS agrees that no substantial change in the scope of a project
will be undertaken until written notice of the proposed change has been provided to the
Water Authority and the State and the Water Authority has given written approval for
such change. Substantial changes generally include changes to the work plan, schedule
or term, and budget.
Page 18 of 49
Agreement no. 1-DACI-9-80062
a. Any public or media event publicizing the accomplishments and/or results of
this Agreement and provide the opportunity for attendance and participation
by the Water Authority and State's representatives. LPS shall make such
notification at least twenty-one (21) calendar days prior to the event.
b. Final inspection of the completed work on a project by a California
Registered Professional (Civil Engineer or Geologist, as appropriate), in
accordance with Standard Condition D.19 in Exhibit D. LPS shall notify the
Water Authority of the inspection date at least twenty-one (21) calendar days
prior to the inspection in order to provide the Water Authority and the State
the opportunity to participate in the inspection.
29. NOTICES: Any notice, demand, request, consent, or approval that either party desires
or is required to give to the other party under this Agreement shall be in writing.
Notices may be transmitted by any of the following means:
a) By delivery in person.
b) By certified U.S. mail, return receipt requested, postage prepaid.
c) By "overnight" delivery service; provided that next -business -day delivery is
requested by the sender.
d) By electronic means.
Notices delivered in person will be deemed effective immediately on receipt (or refusal
of delivery or receipt). Notices sent by certified mail will be deemed effective given
five (5) calendar days after the date deposited with the U. S. Postal Service. Notices
sent by overnight delivery service will be deemed effective one business day after the
date deposited with the delivery service. Notices sent electronically will be effective on
the date of transmission, which is documented in writing. Notices shall be sent to the
addresses set forth in Paragraph 31. Either Party may, by written notice to the other,
designate a different address that shall be substituted for the one below.
30. PROJECT MANAGERS: Any Party may change its Project Manager upon written
notice to the other parties.
a) Water Authority's Project Manager shall be Mark Stadler, Principal Water
Resources Specialist. Water Authority's Project Manager shall be its representative
for the administration of this Agreement and shall have full authority to act on behalf
of the Water Authority, including authority to execute all payment requests.
b) LPS's Project Manager is Stephen Manganiello, Director Public Works/City
Engineer, and shall be its representative for the administration of this Agreement and
shall have full authority to act on behalf of LPS, including authority to execute all
payment requests. Demand, request, consent, or approval that either party desires or
is required to give to the other party under this Agreement shall be in writing.
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Agreement no. 1-DACI-9-80062
31. PROJECT REPRESENTATIVES: The Project Representatives during the term of
this Agreement are as follows:
City of National City
Luca Zappiello
Junior Engineer- Civil
1243 National City Boulevard
National City, CA 91950
Phone: 619-336-4380
e-mail: LZappiello@nationalcityca.gov
San Diego County Water Authority
Loisa Burton
Grants Administrator
4677 Overland Avenue
San Diego CA 92123
Phone: (858) 522-6739
e-mail: lburtonr@sdcwa.org
Either Party may change its Project Representative or Project Manager upon written
notice to the other Party.
32. STANDARD PROVISIONS. The following Exhibits are attached and made a part of
this Agreement by this reference:
Exhibit A — Work Plan
Exhibit B — Budget
Exhibit C — Schedule
Exhibit D — Standard Conditions
Exhibit E — Report Formats and Requirements
Exhibit F — Requirements for Statewide Monitoring and Data Submittal
Exhibit G — State and Water Authority Audit Document and Cost Share Guidelines
for Local Project Sponsor
Exhibit H — Reimbursement to the Water Authority for Grant Administration Costs
Incurred Beyond the Agreement Term
Exhibit I — Grant Agreement (Agreement no. 4600012233)
Page 20 0 Li
Agreement no. 1-DACI-9-80062
33. SIGNATURES: The individuals executing this Agreement represent and warrant that they
have the legal capacity and authority to do so on behalf of their respective legal entities.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the last date below:
SAN DIEGO COUNTY WATER AUTHORITY
Robert Rada
Director ' ater Resources
Date: 3/2 /4 S
CITY OF NATIONAL CITY
Approved as to form and legality:
By: (?(Z.1.1,(124--)
osann Gallien
Assistant General Counsel
Date: ai Dia
Approved as to form and legality:
By: 2 ,,.4L ,.
Stephen Manganiello
Director of Public Works/City Engineer
Date: ,364 $
Leslie Deese
City Manager
Date: 'J11/)%
Page 21 of 49
Agreement no. 1-DACI-9-80062
EXHIBIT A
WORK PLAN
PROJECT 9: STORM WATER QUALITY FOR PARADISE VALLEY DACS
PROJECT SPONSOR: City of National City
Project Partner: City of San Diego
PROJECT DESCRIPTION: Project 9 will involve a dual process that will treat and direct
storm water runoff along Paradise Valley Road from Paradise Avenue to 700 feet east of
East Plaza Boulevard. The system will address pollutants and direct storm water runoff
towards a dry extended basin located along Paradise Valley Road, east of East Plaza
Boulevard. Runoff will be collected in the basin that will eventually discharge through an
outflow tying back into an existing storm drain system.
A bioswale will be incorporated east of East Plaza Boulevard that will collect runoff from
the adjacent roadways and direct the flow across E Plaza Boulevard toward the detention
basin. The bioswale will assist in collecting low flows and treating the storm water through
granular filtration and recharge groundwater, while providing flood conveyance for large
storm events across East Plaza Boulevard and areas further west. Modifications of the
existing curb inlets will allow for diversion of the street runoff to flow into the proposed
storm water treatment area.
The detention basin will assist with peak flow rate control, water quality improvements, and
flow volume reduction. The system will provide incidental infiltration and be designed to
detain storm water to allow additional particulates and associated pollutants to settle. A new
inlet will be installed to the north of the detention basin that is systematically located to
capture the 100-year storm event, but designed to allow for low flow attenuation for
additional groundwater recharging.
Water quality sampling will determine the specific point -source pollutants in the flow so
that the biofiltration features associated with the dry detention basin and creek can target
those specific pollutants (e.g., bacteria, nitrogen, iron, sulfur, aluminum, zinc, etc.) that
exceed the thresholds set by the R9-2015-0100 San Diego Regional MS4 Permit and the
Water Quality Improvement Plan for the City of National City.
Project 9 addresses the 2013 San Diego IRWM Plan's Urban DAC issues of flooding, poor
surface water quality, illegal dumping and trash, high volume surface runoff, lack of
recreational space, and education and outreach.
• Flooding. The existing creek does not have the capacity to efficiently convey the
100-year storm event without resulting in potential flood damage or hazard to over
30 properties within the DAC. Project 9 will increase the capacity of the creek and
will add an inlet to efficiently convey the 100-year peak flow. The creek and
detention basin will control the storm water runoff flow, further reducing potential
Page 22 of 49
Agreement no. 1-DACI-9-80062
flooding risks. This Project will also include a recreational path along the bank of
the creek, which will be lined with a fence to prevent trash and other debris from
being illegally deposited into the waterway.
• Poor Surface Water Quality. Project 9 will include a bioswale and a dry extended
detention basin in order to improve surface water quality and flood conveyance. The
bioswale creek will filter out small levels of pollutants and the dry extended
detention basin will provide flow -through treatment. It will detain storm water for
an extended period to allow for sedimentation. Some dissolved pollutants will be
removed via biofiltration, uptake by vegetation, and/or through infiltration. It will
be sized to completely drain between storm events and to accommodate the 100-year
peak flow. The creek will be improved to reduce the impacts caused by
hydromodification from areas upstream. Improvements will reduce the scour
potential along the creek, protect the creek banks, and reduce the amount of
additional sediment that is transported downstream.
• Illegal Dumping and Trash. Project 9 will include a sidewalk/recreational path
along the south side of the creek. The path will be lined with a fence to prevent trash
and other debris from being illegally deposited into the creek. It will also include
signage prohibiting littering as well as ample trash/recycle bins.
• High Volume Surface Runoff. Project 9 will include a bioswale and a dry detention
basin. The creek will have a low flow channel that will help to slow down surface
runoff flow and better direct it toward the detention basin. The detention basin will
detain runoff volumes and will collect and convey storm water into the existing
storm drain system. The educational path will also be composed of gravel or other
permeable material that is graded towards the swale and detention basin in order to
minimize surface runoff outside of the proposed BMPs.
• Lack of Recreational Space. Project 9 will include an educational path along the
creek for pedestrians and bicyclists. The path will be safe and well -lit for dog
walkers, runners, and bicyclists, particularly because it will be exposed along a
street. It will help preserve and restore the existing open space while providing an
aesthetically pleasing solution for the community.
• Education and Outreach. Project 9 will include an outreach program consisting of
mailers and flyers which will notify residents of the new improvements to the creek,
focusing on the added recreational opportunities. The project includes a walking
path that will have educational signage teaching users about native plants and
wildlife along the path and creek, as well as information about water quality, surface
water, and groundwater. It will inform residents about the goals of the IRWM
Program and will provide contact information for those seeking more information on
how to assist in the collaborative effort to identify and implement water management
solutions that increase regional self-reliance, reducing conflict, and managing water
to concurrently achieve social, environmental, and economic objectives.
Page 23 of 49
Agreement no. 1-DACI-9-80062
Task 9.1: Project Management
This task includes activities required for grant administration, reporting, and invoicing for
the work that will be completed under Task 9.
Subtask 9.1.a: Reporting and Invoicing
This subtask involves entering into an LPS agreement with SDCWA, and
preparation of any required documentation for grant agreement execution with
DWR. It includes quarterly reporting and invoicing to SDCWA and DWR on
project progress, as well as reporting from the Consultant team. This subtask also
includes development of the Targeted DAC Needs Assessment for the DACs
targeted by this Project. A Project Completion Report will be completed under this
subtask.
Subtask 9.1.b: Monthly Status Meetings
This subtask involves tracking the monthly status of the overall project. It is
estimated that monthly status meetings will be held with the project team.
Deliverables:
o Quarterly Invoices
o Quarterly Progress Reports
o Targeted DAC Needs Assessment for Project 9
o Project Completion Report
Task 9.2: DAC Outreach
Outreach activities are focused on engaging DAC community members on the design of the
creek improvements, along with developing a long-term watershed ethic that will result in
greater care for the creek and less direct trash and pollution.
Subtask 9.2.a: Mailing Notices
This subtask involves generating mailing notices in order to inform the public of the
creek and quality of life improvements to be made and how it will benefit the
community. Notices will include information on the creek, the project, benefits to
the community, and how to provide input and feedback on the project.
Subtask 9.2.b: Community Meetings
This subtask involves working with the project partners to plan community
meetings. The intent of these community meetings will be to provide informal
education on the importance of storm water management while explaining how the
improvements to the Paradise Valley Creek will enhance the community and provide
educational value to its community members with the proposed learning path.
Community meetings will help the coordinate creek cleanups and engage community
involvement in maintaining the proposed improvements.
Subtask 9.2.c: Focus Groups
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Agreement no. 1-DACI-9-80062
This subtask involves meeting with specific groups, either a community group or
local business group, to receive their input on the creek improvements.
Subtask 9.2.d: Community Groups Supplies for Creek Clean-ups
This subtask involves gathering the supplies needed in order to successfully
coordinate a volunteer led creek cleanup. Trash bins will be rented and supplies
such as gloves, bags, and trash grabbers will be purchased for volunteers.
Deliverables:
o Mailers
o Community Meeting notes
o Focus group(s) meeting materials and notes
Task 9.3: Planning
Planning subtasks include field surveys, geotechnical investigations, and hydrology and
hydraulics modeling to support the basin design.
Subtask 9.3.a: Aerial and Field Survey
This subtask involves gathering aerial photography of the project site. This will also
include field surveying to develop 1-foot contours across the project site and will
involve identifying existing creek geometry.
Subtask 9.3.b: Geotechnical Evaluation
This subtask involves performing below -ground investigation by boring, sampling,
and testing the soil in order to establish its characteristics that would influence the
construction of the project. A report will be developed in order to provide the design
team and contractors with subsurface information and design parameters during the
initial planning stages.
Subtask 9.3.c: Hydrology and Hydraulics Modeling
This subtask involves providing a representation of the hydrologic process that
occurs on the project site, while providing a solution to control and improve the
existing conditions. Hydrology will be conducted for the 2-year, 5-year, 10-year,
50-year, 100-year, and 500-year storm events. Hydraulics analysis will be
conducted using US Army Corps of Engineers (USACE) software GEO-RAS or
HEC-RAS 5.0 to develop the existing and proposed creek alternatives. The
modeling will incorporate methods established by the San Diego Municipal
Stormwater Permit.
Subtask 9.3.d: Basis of Design Report with Alternatives
This subtask involves developing a design intent that will provide the explanation of
the ideas, concepts and criteria that are considered to be very important to the City of
National City, coming out of the programming and conceptual design phases. The
basis of design, developed from the design intent, is the documentation of the
Page 25 of 49
Agreement no. 1-DACI-9-80062
primary thought processes and assumptions behind design decisions that will be
made to meet the design intent.
Subtask 9.3.e: FEMA CLOMR
A Conditional Letter of Map Revision (CLOMR) is FEMA's formal review on
whether a proposed project is in compliance with the minimum National Flood
Insurance Program (NFIP) floodplain management criteria. The CLOMR helps to
describe any eventual revision that will be made on the NFIP maps when the project
has been completed. A CLOMR is required only for those projects that will result in
a 1-percent annual chance water surface elevation increase of greater than 1.00 foot
for streams with base flood elevations (BFEs) specified, but no floodway designated,
or any 1% annual chance water surface elevation increase for proposed construction
within a regulatory floodway.
Deliverables:
o Aerial and Field Survey Reports
o Geotechnical Evaluation Report
o Hydrologic Study Report
o Basis of Design Report
o CLOMR letter with GIS Map Exhibits
Task 9.4: Design
Design subtasks include preliminary and final design packages, along with construction cost
estimates.
Subtask 9.4.a: Preliminary Design
This subtask involves the development of base mapping for the project using
collected survey data, as -built data, field data, and utility information.
Subtask 9.4.b: Construction Cost Estimate
This subtask involves preparing the construction cost estimate from the design
recommendations to include quantity detail and verification of unit cost.
Construction cost estimates will be prepared at the 60% design stage and the 100%
design stage.
Subtask 9.4.c: Final Design and Specifications
This subtask involves plan preparation and various stages of design for the proposed
detention basin and bioswale, as well as improved grading in the Paradise Creek.
100% design plans and specifications will be produced.
Deliverables:
o Preliminary Design Drawing Set
o Construction Cost Estimate
o Final Plans, Specifications, and Estimates
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Agreement no. 1-DACI-9-80062
Task 9.5: Environmental Compliance and Permitting
Environmental subtasks include preparation of CEQA compliance documentation and
regulatory permits.
Subtask 9.5.a: Initial Study/Mitigated Negative Declaration (IS/MND)
This subtask includes performing an IS to determine if the proposed project would
have a significant environmental impact. The MND is appropriate when the IS has
determined that no significant environmental effects will occur since the project
implementation will have improved mitigation measures and will be implemented to
reduce all potentially significant impacts. The IS/MND will address the potential for
construction or operation of the Paradise Valley detention basin to result in potential
environmental impacts, per CEQA Guidelines.
Subtask 9.5.b: Biological Technical Report
This subtask involves the preparation of a Biological Technical Report based on
project information and analysis. The report will include a description of existing
resources and an impact analysis of the biological resources resulting from project
implementation. Cumulative impacts will be qualitatively assessed. Mitigation
measures will also be determined.
Subtask 9.5.c. Regulatory Permitting (401/404/1602)
This subtask involves the preparation of the USACE 404 Permit Application,
Regional Water Quality Control Board (RWQCB) 401 Certification Form, and
California Department of Fish and Wildlife (CDFW) 1602 Streambed Alteration
Agreement Form based on the information in the IS/MND and Biological Technical
Report (BTR). Electronic copies of each shall be sent to the County of San Diego,
USACE, RWQCB, and CDFW respectively.
Deliverables:
o Initial Study/Mitigated Negative Declaration (IS/MND)
o Biological Technical Report
o Permit Applications
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Agreement no. 1-DACI-9-80062
EXHIBIT B
BUDGET
Project 9 (8-80062) Storm Water Quality for Paradise Valley DACs
Budget Category
Loll Cost Share
Grant tegpest
Total
Task 9.1: Project Management
$0
$18,720
$18,720
Task 9.2: DAC Outreach
$0
$11,380
$11,380
Task 9.3: Planning
$0
$134,900
$134,900
Task 9.4: Design
$0
$120,000
$120,000
Task 9.5: Environmental Compliance
and Permitting
$0
$80,000
$80,000
Project 9 Total
$0
$365,000
$365,000
Page 28 of 49
Agreement no. 1-DACI-9-80062
EXHIBIT C
SCHEDULE
Project 9 (8-80062) Storm Water Quality for Paradise Valley DACs
Atia§tart
Storm Water Quality for Paradise Valley DACs
05/19/17
11/30/18
Task 11.1: Project Management
05/19/17
11/30/18
Task 11.2: Outreach
01 / 15/ 18
09/29/18
Task 11.3: Planning
08/28/17
05/04/18
Task 11.4: Design
10/23/17
10/5/18
Task 11.5: Environmental Compliance and
Permitting
01/29/18
10/17/18
Page 29 of 49
Agreement no. 1-DACI-9-80062
EXHIBIT D
STANDARD CONDITIONS
1. ACCOUNTING AND DEPOSIT OF FUNDING DISBURSEMENT:
a) Separate Accounting of Funding Disbursements and Interest Records: Local Project
Sponsor shall account for the money disbursed pursuant to this Local Project
Sponsor Agreement separately from all other LPS funds. LPS shall maintain audit
and accounting procedures that are in accordance with generally accepted accounting
principles and practices, consistently applied. LPS shall keep complete and accurate
records of all receipts, disbursements, and interest earned on expenditures of such
funds. LPS shall require its contractors or subcontractors to maintain books, records,
and other documents pertinent to their work in accordance with generally accepted
accounting principles and practices. Records are subject to inspection by the Water
Authority and the State at any and all reasonable times.
b) Fiscal Management Systems and Accounting Standards: The LPS agrees that, at a
minimum, its fiscal control and accounting procedures will be sufficient to permit
tracing of grant funds to a level of expenditure adequate to establish that such funds
have not been used in violation of state law, this Agreement or the Proposition 1,
Integrated Regional Water Management (IRWM) Disadvantaged Community
Involvement Grant Agreement (4600012233).
c) Disposition of Money Disbursed: All money disbursed pursuant to this Agreement
shall be deposited, administered, and accounted for pursuant to the provisions of
applicable law and be placed in a non -interest -bearing account.
d) Remittance of Unexpended Funds: LPS shall remit to the Water Authority any
unexpended funds that were disbursed to the LPS under this Agreement and were
not used to pay Eligible Project Costs within a period of thirty (30) calendar days
from the final disbursement from the Water Authority to the LPS of funds or, within
fifteen (15) calendar days of the expiration of the Agreement, whichever comes first.
2. ACKNOWLEDGEMENT OF CREDIT: LPS shall include appropriate
acknowledgement of credit to the State and to all cost -sharing partners for their support
when promoting the Project or using any data and/or information developed under this
Agreement. During construction of the project, LPS shall install a sign at a prominent
location, which shall include a statement that the project is financed under the Water
Quality, Supply and Infrastructure Improvement Act of 2014, administered by State of
California, Department of Water Resources. LPS shall notify the Water Authority that
the sign has been erected by providing a site map with the sign location noted and a
photograph of the sign.
3. AIR OR WATER POLLUTION VIOLATION: Under State laws, the LPS shall not
be:
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Agreement no. 1-DACI-9-80062
a) In violation of any order or resolution not subject to review promulgated by the State
Air Resources Board or an air pollution control district;
b) Subject to cease and desist order not subject to review issued pursuant to Section
13301 of the Water Code for violation of waste discharge requirements or discharge
prohibitions; or
c) Finally determined to be in violation of provisions of federal law relating to air or
water pollution.
4. AMENDMENT: This Agreement may be amended at any time by agreement of the
Parties, except insofar as any proposed amendments are in any way contrary to
applicable law. Requests by the LPS for amendments must be in writing, in the form
provided by the Water Authority including the requested changes and the reason for the
request. The Water Authority and the State shall have no obligation to agree to an
amendment.
5. AMERICANS WITH DISABILITIES ACT: By signing this Agreement, LPS assures
the Water Authority and the State that it complies with the Americans with Disabilities
Act (ADA) of 1990, (42 U.S.C. 12101 et seq.), which prohibits discrimination on the
basis of disability, as well as all applicable regulations and guidelines issued pursuant to
the ADA.
6. APPROVAL: This Agreement is of no force or effect until signed by all Parties to the
agreement. LPS may not submit invoices or receive payment until all required
signatures have been obtained.
7. AUDITS: The State or the Water Authority reserves the right to conduct an audit at any
time between the execution of this Agreement and the completion of Project, with the
costs of such audit borne by the Water Authority or the State. After completion of the
Project, the State or the Water Authority may require LPS to conduct a final audit to
State's specifications at LPS expense, such audit to be conducted by and a report
prepared by an independent Certified Public Accountant. For post completion audits
initiated by the Water Authority, costs of independent auditor firm will be borne by the
Water Authority provided that no misappropriation of funds is discovered as a result of
such audit. Failure or refusal by LPS to comply with this provision shall be considered a
breach of this Agreement, and the Water Authority or the State may elect to pursue any
remedies provided in Paragraph 12, Withholding of Grant Reimbursement by the Water
Authority (or take any other action it deems necessary to protect its interests).
Pursuant to Government Code Section 8546.7, the LPS shall be subject to the
examination and audit by the California State Auditor and the Water Authority for a
period of three years after completion of Grant Agreement no. 4600012233. All records
of Local Project Sponsor and its subcontractors shall be preserved for at least three (3)
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Agreement no. 1-DACI-9-80062
years after Grant Agreement No. 4600012233 between the State and the Water
Authority is completed or after final billing or by June 30, 2023, whichever is later.
Please see Exhibit G (State and Water Authority and State Audit Document
Requirements and Cost Share Guidelines), for a listing of documents/records that the
State Auditors and the Water Authority will need to review in case of an audit.
8. BUDGET CONTINGENCY: If the State's Budget Act of the current year covered
under this Agreement does not appropriate sufficient funds for the Proposition 1
Implementation Grant Program, this Agreement shall be of no force and effect. This
provision shall be construed as a condition precedent to the obligation of State and the
Water Authority to make any payments under this Agreement. In this event, the Water
Authority shall have no liability to pay any funds whatsoever to the LPS or to furnish
any other considerations under this Agreement and LPS shall not be obligated to
perform any provisions of this Agreement. Nothing in this Agreement shall be
construed to provide LPS with a right of priority for payment over any other LPS. If
funding for any fiscal year after the current year covered by this Grant Agreement is reduced or
deleted by the State of California Budget Act, by Executive Order, or by order of the California
State Department of Finance, the Water Authority shall have the option to either cancel this
Agreement with no liability occurring to the Water Authority, State, or offer a LPS Agreement
amendment to LPS to reflect the reduced amount.
The Water Authority will not make payments of any kind, including advances or
reimbursements, until State funding is made available by the State Treasurer. If the
State ceases payment, the Water Authority has no obligation to make payments for any
work done and not reimbursed by the State.
9. CALIFORNIA CONSERVATION CORPS: As required in Water Code Section
79038(b), LPS shall examine the feasibility of using the California Conservation Corps
or community conservation corps to accomplish the habitat restoration, enhancement
and protection activities listed in the Exhibit A, Work Plan, and shall use the services of
one of these organizations whenever feasible.
10. CEOA: Activities funded under this Agreement, regardless of funding source, must be
in compliance with the California Environmental Quality Act (CEQA) (Public
Resources Code §21000 et seq.). Information on CEQA may be found at the following
links:
Environmental Information: http://resources.ca.gov/cegal
California State Clearinghouse Handbook:
https://www.opr.ca.gov/docs/SCH Handbook 2012.pdf
http://www.opr.cagov/planning/sch/
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11. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000,
the LPS acknowledges in accordance with Public Contract Code 7110, that:
a) The LPS recognizes the importance of child and family support obligations and shall
fully comply with all applicable state and federal laws relating to child and family
support enforcement, including, but not limited to, disclosure of information and
compliance with earnings assignment orders, as provided in Chapter 8 (commencing
with Section 5200) of Part 5 of Division 9 of the Family Code; and
b) The LPS, to the best of its knowledge is fully complying with the earnings
assignment orders of all employees and is providing the names of all new employees
to the New Hire Registry maintained by the California Employment Development
Department.
12. CLAIMS DISPUTE: Any claim that LPS may have regarding performance of this
Agreement including, but not limited to, claims for additional compensation or
extension of time, shall be submitted to the IRWM San Diego Program Manager, within
fifteen (15) days of the LPS's knowledge of the claim. The Water Authority and the
LPS shall then attempt to negotiate a resolution of such claim and process an
amendment to this Agreement to implement the terms of any such resolution.
13. COMPETITIVE BIDDING AND PROCUREMENTS: LPS shall comply with all
applicable laws and regulations regarding securing competitive bids and undertaking
competitive negotiations in LPS's contracts with other entities for acquisition of goods
and services and construction of public works with funds provided by State, via the
Water Authority, under this Agreement.
14. COMPUTER SOFTWARE: LPS certifies that it has appropriate systems and controls
in place to ensure that state funds will not be used in the performance of this Agreement
for the acquisition, operation, or maintenance of computer software in violation of
copyright laws.
15. CONFLICT OF INTEREST: All participants are subject to State and Federal conflict
of interest laws. Failure to comply with these laws, including business and financial
disclosure provisions, will result in the application being rejected and any subsequent
contract being declared void. Other legal action may also be taken. Applicable statutes
include, but are not limited to, Government Code, Section 1090 and Public Contract
Code, Sections 10410 and 10411, for State conflict of interest requirements.
a) Current State Employees: No State officer or employee shall engage in any
employment, activity, or enterprise from which the officer or employee receives
compensation or has a financial interest and which is sponsored or funded by any
State agency, unless the employment, activity, or enterprise is required as a
condition of regular State employment. No State officer or employee shall contract
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on his or her own behalf as an independent contractor with any State agency to
provide goods or services.
b) Former State Employees: For the two-year period from the date he or she left State
employment, no former State officer or employee may enter into a contract in which
he or she engaged in any of the negotiations, transactions, planning, arrangements, or
any part of the decision -making process relevant to the contract while employed in
any capacity by any State agency. For the twelve-month period from the date he or
she left State employment, no former State officer or employee may enter into a
contract with any State agency if he or she was employed by that State agency in a
policy -making position in the same general subject area as the proposed contract
within the twelve-month period prior to his or her leaving State service.
c) Employees of the LPS: Employees of the LPS shall comply with all applicable
provisions of law pertaining to conflicts of interest, including but not limited to any
applicable conflict of interest provisions of the California Political Reform Act, Cal.
Gov't Code § 87100 et seq.
d) Employees and Consultants to the LPS: Individuals working on behalf of a LPS may
be required by the Department to file a Statement of Economic Interests (Fair
Political Practices Commission Form 700) if it is determined that an individual is a
consultant for Political Reform Act purposes.
16. DELIVERY OF INFORMATION, REPORTS, AND DATA: LPS agrees to
expeditiously provide throughout the term of this Agreement, such reports, data,
information, and certifications as may be reasonably required by the Water Authority
and the State.
17. DISPOSITION OF EQUIPMENT: LPS shall provide to the Water Authority, not
less than forty-five (45) calendar days prior to submission of the final invoice, an
itemized inventory of equipment purchased with funds provided by the State, via the
Water Authority. The inventory shall include all items with a current estimated fair
market value of more than $5,000.00 per item. Within seventy-five (75) calendar days
of receipt of such inventory the Water Authority shall provide the LPS with a list of
the items on the inventory that the State will take title to. All other items shall become
the property of the LPS. The Water Authority shall arrange for delivery from the LPS
to the State, the items for which the State will take title. Cost of transportation, if any,
shall be borne by the State.
18. DRUG -FREE WORKPLACE CERTIFICATION: Certification of Compliance: By
signing this Agreement, LPS, its contractors or subcontractors hereby certify, under
penalty of perjury under the laws of State of California, compliance with the
requirements of the Drug -Free Workplace Act of 1990 (Government Code 8350 et
seq.) and have or will provide a drug -free workplace by taking the following actions:
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a) Publish a statement notifying employees, contractors, and subcontractors that
unlawful manufacture, distribution, dispensation, possession, or use of a controlled
substance is prohibited and specifying actions to be taken against employees,
contractors, or subcontractors for violations, as required by Government Code
Section 8355(a)(1).
b) Establish a Drug -Free Awareness Program, as required by Government Code
Section 8355(a)(2) to inform employees, contractors, or subcontractors about all of
the following:
a. The dangers of drug abuse in the workplace.
b. LPS's policy of maintaining a drug -free workplace.
c. Any available counseling, rehabilitation, and employee assistance programs, and
d. Penalties that may be imposed upon employees, contractors, and subcontractors
for drug abuse violations.
c) Provide, as required by Government Code Sections 8355(a)(3), that every employee,
contractor, and/or subcontractor who works under this Agreement:
a. Will receive a copy of the LPS's drug -free policy statement, and
b. Will agree to abide by terms of LPS's condition of employment, contract or
subcontract.
19. FINAL INSPECTIONS AND CERTIFICATION OF REGISTERED
PROFESSIONAL: Upon completion of the Project, LPS shall provide for a final
inspection and certification by the appropriate registered professional (California
Registered Civil Engineer or Geologist) that the project has been completed in
accordance with submitted final plans and specifications and any modifications thereto
and in accordance with this Agreement. LPS shall notify the Water Authority of the
inspection date at least twenty-one (21) calendar days prior to the inspection to provide
the Water Authority and the State the opportunity to participate in the inspection.
20. LPS COMMITMENTS: LPS accepts and agrees to comply with all terms,
provisions, conditions and commitments of this LPS Agreement, including all
incorporated documents, and to fulfill all assurances, declarations, representations, and
statements made by the LPS in its application, documents, amendments, and
communications filed in support of its request for funding.
21 LPS NAME CHANGE: Water Authority's approval is required to change the LPS's
name as listed on this Agreement. Upon receipt of legal documentation of the name
change the Water Authority will process an amendment to the Agreement after receipt
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of State approval. Payment of invoices presented with a new name cannot be paid
prior to approval by the Water Authority and the State of said amendment.
22. GOVERNING LAW: This Agreement is governed by and shall be interpreted in
accordance with the laws of the State of California.
23. INDEPENDENT CAPACITY: LPS, its agents and employees in the performance of
this Agreement, shall act in an independent capacity and not as officers, employees, or
agents of the Water Authority or the State.
24. INSPECTION OF BOOKS, RECORDS, AND REPORTS: During regular office
hours, each Party and their duly authorized representatives shall have the right to
inspect and to make copies of any books, records, or reports of either party pertaining
to this Agreement or matters related hereto. Each Party shall maintain and shall make
available at all times for such inspection accurate records of all its costs,
disbursements, and receipts with respect to its activities under this Agreement. Failure
or refusal by LPS to comply with this provision shall be considered a breach of this
Agreement, and the Water Authority or the State may withhold disbursements to LPS
or take any other action it deems necessary to protect its interests.
25. INSPECTIONS OF PROJECT BY STATE: State and the Water Authority shall
have the right to inspect the work being performed at any and all reasonable times
during the term of the Agreement. This right shall extend to any subcontracts, and
LPS shall include provisions ensuring such access in all its contracts or subcontracts
entered into pursuant to its Agreement with the Water Authority.
26. INVOICE DISPUTES: In the event of an invoice dispute, payment will not be made
until the dispute is resolved and a corrected invoice submitted. Failure to use the
webtool or the physical address exactly as directed or provided may result in return of
the invoice to the LPS. Payment shall be deemed complete upon deposit of the
payment, properly addressed, postage prepaid, in the United States mail. Any claim
that LPS may have regarding the performance of this Agreement including, but not
limited to claims for additional compensation or extension of time, shall be submitted
to the IRWM Project Manager within thirty (30) calendar days of LPS's knowledge of
the claim. The Water Authority and LPS shall then attempt to negotiate a resolution of
such claim and process an amendment to the Agreement to implement the terms of any
such resolution.
27. NO DISCRIMINATION AGAINST DOMESTIC PARTNERS: For contracts over
$100,000 executed or amended after January 1, 2007, the LPS certifies by signing this
Local Project Sponsor Agreement, under penalty of perjury under the laws of State of
California that LPS is in compliance with Public Contract Code § 10295.3.
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Agreement no. 1-DACI-9-80062
28. OPINIONS AND DETERMINATIONS: Where the terms of this Grant Agreement
provide for action to be based upon, judgment, approval, review, or determination of
either party hereto, such terms are not intended to be and shall never be construed as
permitting such opinion, judgment, approval, review, or determination to be arbitrary,
capricious, or unreasonable.
29. PERFORMANCE AND ASSURANCES: LPS agrees to faithfully and expeditiously
perform or cause to be performed all Project work as described in Exhibit A (Work
Plan) and to apply State funds received only to Eligible Project Costs in accordance
with applicable provisions of the law.
30. PRIORITY HIRING CONSIDERATIONS: If this Agreement includes services in
excess of $200,000, the LPS shall give priority consideration in filling vacancies in
positions funded by the Agreement to qualified recipients of aid under Welfare and
Institutions Code §11200 in accordance with Public Contract Code §10353.
31. PROHIBITION AGAINST DISPOSAL OF PROJECT WITHOUT STATE
PERMISSION: The LPS shall not sell, abandon, lease, transfer, exchange, mortgage,
hypothecate, or encumber in any manner whatsoever all or any portion of any real or
other property necessarily connected or used in conjunction with the Projects, or with
LPS's service of water, without prior permission of State. LPS shall not take any
action, including but not limited to actions relating to user fees, charges, and
assessments that could adversely affect the ability of LPS to meet its obligations under
this Agreement, without prior written permission of State. State may require that the
proceeds from the disposition of any real or personal property be remitted to State.
32. REMEDIES NOT EXCLUSIVE: The use by either party of any remedy specified
herein for the enforcement of this Agreement is not exclusive and shall not deprive the
party using such remedy of, or limit the application of, any other remedy provided by
law.
33 RETENTION: Notwithstanding any other provision of this Agreement, State may,
for each project, withhold five percent (5.0%) of the funds requested by the LPS for
reimbursement of Eligible Costs. Each project in this Agreement will be eligible to
release its respective retention when that project is completed and LPS has met
requirements of Paragraph 18, "Submissions of Reports", except in the case of the last
project to be completed under this Agreement, in which case retention for such project
will not be disbursed until the "Program's Completion Report" is submitted to and
approved by the Water Authority and the State. State shall disburse retained funds to
the LPS.
34. RIGHTS IN DATA: LPS agrees that all data, plans, drawings, specifications, reports,
computer programs, operating manuals, notes and other written or graphic work
produced in the performance of this Agreement shall be made available to the State
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and shall be in the public domain to the extent to which release of such materials is
required under the California Public Records Act., Government Code §6250 et seq.
LPS may disclose, disseminate and use in whole or in part, any final form data and
information received, collected and developed under this Agreement, subject to
appropriate acknowledgement of credit to State for financial support. LPS shall not
utilize the materials for any profit -making venture or sell or grant rights to a third party
who intends to do so. The State shall have the right to use any data described in this
paragraph for any public purpose.
35. SEVERABILITY: Should any portion of this Agreement be determined to be void or
unenforceable, such shall be severed from the whole and the Agreement shall continue
as modified.
36. STATE REVIEWS: The parties agree that review or approval of project applications,
documents, permits, plans, and specifications or other project information by the State
is for administrative purposes only and does not relieve the LPS of their responsibility
to properly plan, design, construct, operate, maintain, implement, or otherwise carry
out the projects.
37. SUSPENSION OF PAYMENTS: This Agreement may be subject to suspension of
payments or termination, or both, and LPS may be subject to debarment if the State
determines that:
a. LPS, its contractors, or subcontractors have made a false certification, or
b. LPS, its contractors, or subcontractors violates the certification by failing to carry
out the requirements noted in this Agreement.
38. SUCCESSORS AND ASSIGNS: This Agreement and all of its provisions shall
apply to and bind the successors and assigns of the parties. No assignment or transfer
of this Agreement or any part thereof, rights hereunder, or interest herein by the LPS
shall be valid unless and until it is approved by State and made subject to such
reasonable terms and conditions as State may impose.
39. TERMINATION BY LPS: Subject to State approval which may be reasonably
withheld, LPS may terminate this Agreement and be relieved of contractual
obligations. In doing so, LPS must provide a reason(s) for termination. LPS must
submit all progress reports summarizing accomplishments up until termination date.
40. TERMINATION FOR CAUSE: Subject to the right to cure under Paragraph 10, the
State may terminate this Agreement and be relieved of any payments should LPS fail
to perform the requirements of this Agreement at the time and in the manner herein,
provided including but not limited to reasons of default under Paragraph 13.
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41. TERMINATION WITHOUT CAUSE: The State may terminate this Agreement
without cause on 30 calendar days advance written notice. The LPS shall be
reimbursed for all reasonable expenses incurred up to the date of termination.
42. THIRD PARTY BENEFICIARIES: The parties to this Agreement do not intend to
create rights in, or grant remedies to, any third party as a beneficiary of this
Agreement, or any duty, covenant, obligation or understanding established herein.
43. TIMELINESS: Time is of the essence in this Agreement.
44. TRAVEL: Travel includes the reasonable and necessary costs of transportation,
subsistence, and other associated costs incurred by personnel during the term of this
Agreement. Travel and per diem expenses to be reimbursed under this Agreement
shall be at the same rates the State provides for unrepresented employees in
accordance with the provisions of Title 2, Chapter 3, of the California Code of
Regulations and shall be reimbursed consistent with the rates current at the time of
travel. These rates are published at: http://www.calhr.ca.gov/employees/Pages/travel-
meals.aspx, or its successor website. For the purpose of computing such expenses,
LPS's designated headquarters shall be: 1243 National City Boulevard, National City,
CA 91950. No travel outside the San Diego Funding Area shall be reimbursed unless
prior written authorization is obtained from the Water Authority and State's Project
Manager.
45. VENUE: The State and the LPS hereby agree that any action arising out of this
Agreement shall be filed and maintained in the Superior Court in and for the County
of Sacramento, California, or in the United States District Court in and for the Eastern
District of California. The LPS hereby waives any existing sovereign immunity for
the purposes of this Agreement.
46. WAIVER OF RIGHTS: None of the provisions of this Agreement shall be deemed
waived unless expressly waived in writing. It is the intention of the parties hereto that
from time to time either party may waive any of its rights under this Agreement
unless contrary to law. Any waiver by either party of rights arising regarding the
Agreement shall not be deemed to be a waiver with respect to any other rights or
matters, and such provisions shall continue in full force and effect.
47. WORKERS' COMPENSATION: LPS affirms that it is aware of the provisions of
§3700 of the Labor Code, which requires every employer to be insured against liability
for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and LPS affirms that it will comply with such provisions
before commencing the performance of the work under this LPS Agreement and will
make its contractors and subcontractors aware of this provision.
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Agreement no. 1-DACI-9-80062
EXHIBIT E
REPORT FORMATS AND REQUIREMENTS
The following reporting formats should be utilized. Please obtain the Water Authority's
approval before submitting a report in an alternative format.
QUARTERLY PROGRESS REPORT
Progress Reports shall use the following format as reflected on the IRWM Grants Webtool.
This format may be modified as necessary to effectively communicate information.
Local Project Sponsor shall submit Quarterly Progress Reports on a consistent basis to meet
the Water Authority's and State's requirements for disbursement of funds. The quarterly
progress report should describe the work performed during the reporting period. For each
project, discuss the following at the task level, as organized in Exhibit A, Work Plan.
Project Information
Describe the work performed during the period covered by the report, organized by Exhibit
A, "Work Plan" tasks/subtasks/categories, including but not limited to:
• Estimate of percent (%) work complete.
• Milestones or deliverables completed/submitted during the reporting period.
• Discussion of work accomplished during the reporting period and submission of
deliverables per Exhibit A.
• Scheduling concerns and issues encountered that may delay completion of the task.
• Work anticipated for the next reporting period.
• Updated schedule or budget inclusive of any changes that have occurred.
Labor Compliance
• Describe labor compliance status for the project, if applicable.
Insurance Certificate
• Certification that required insurance is updated and available upon request.
Cost Information
For each project provide the following:
• Costs -to -date categorized by Grant and "Cost Share", as applicable.
• Percent (%) of total project costs completed.
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Agreement no. 1-DACI-9-80062
• If billing prior costs, a certification that costs have never been billed previously must
be stated and reason for the cost billing delay.
EQUIPMENT INVENTORY
Description of item purchased, quantity and total amount of any equipment purchased over
$5,000.
Schedule Information
A list of any approved changes to the Schedule in accordance with Local Project Sponsor
Agreement and a revised schedule if changed from latest reported schedule.
Anticipated Activities Next Quarter
Discuss the following at the project level, as organized in Exhibit A, Work Plan:
• Description of anticipated activities for the next reporting period.
• Anticipated billing (invoice/billing) to the Water Authority next reporting period.
ACCOUNTABILITY REPORT (as applicable)
LPS shall submit, on a quarterly basis, an Accountability Report containing at a minimum:
• An itemization of how advanced funds have been expended to date (Expenditure
Summary), including documentation that supports the expenditures (i.e., contractor
invoices, receipts, personnel hours, etc.). Invoices must be itemized based on the
categories (i.e., tasks) specified in Exhibit B.
o A funding plan which shows how the remaining advanced funds will be
expended.
o Includes a funding plan which shows how the remaining advance funds will be
expended.
o Provides an accounting of distributing the advanced funds to the appropriate
Local Project Sponsor.
o Documents that the funds were spent on eligible reimbursable costs.
o Documentation that the funds were placed in a non -interest -bearing account,
including the dates of deposits and withdrawals from that account.
o Any other information, required in the Accountability Form provided by the
State, via the Water Authority.
PROJECT COMPLETION REPORT
Project Completion Reports shall generally use the following format. This report
should consist of a maximum of 15 pages. This format, which may be modified as
necessary to effectively communicate information about the project, includes the
following:
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Agreement no. 1-DACI-9-80062
EXECUTIVE SUMMARY
The Executive Summary contains information summarizing the project that includes:
• Brief description of the work accomplished as described in the workplan.
• Work plan deviations, such as amendments, if any.
• Schedule deviations, if any.
Stakeholder Summary
• General description of water management needs of DACs, Economically
Distressed Areas (EDAs), and underrepresented communities learned from the
activities performed in this project.
• Map(s) identifying all DACs, EDAs, and underrepresented communities within
the project area learned from the activities performed in this project.
Involvement Activity Summary
• General description of involvement activities performed in this project, including
both successful and unsuccessful involvement activities.
• Identification of projects developed from the DAC involvement activities, if
applicable.
Findings
• Identification of ongoing barriers for DAC involvement as a result of the project.
• Benefits to DAC, EDAs and or unrepresented community areas as a result of the
project.
• Recommendations for water managers on future DAC involvement activities in
IRWM efforts.
Costs:
Total project costs, grant and cost share and other unbudgeted costs, if any.
Looking into the Future
• Next steps for the project to continue DAC involvement efforts.
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Agreement no. 1-DACI-9-80062
EXHIBIT F
REQUIREMENTS FOR STATEWIDE MONITORING AND DATA SUBMITTAL
Surface and Groundwater Quality Data
Groundwater quality and ambient surface water quality monitoring data that include
chemical, physical, or biological data shall be submitted to the State as described below,
with a narrative description of data submittal activities included in project reports, as
described in Exhibit E.
Surface water quality monitoring data shall be prepared for submission to the California
Environmental Data Exchange Network (CEDEN). The CEDEN data templates are
available on the CEDEN website. Inclusion of additional data elements described on the
data templates is desirable. Data ready for submission should be uploaded to your CEDEN
Regional Data Center via the CEDEN website. CEDEN website: http://www.ceden.org.
If a project's Work Plan contains a groundwater ambient monitoring element, groundwater
quality monitoring data shall be submitted to the State for inclusion in the State Water
Resources Control Board's Groundwater Ambient Monitoring and Assessment (GAMA)
Program Information on the GAMA Program can be obtained at:
http://www.waterboards.ca.gov/gama/geotrackergama.shtml. If further information is
required, the Grantee can contact the State Water Resources Control Board (SWRCB)
GAMA Program.
Groundwater Level Data
Grantee shall submit to DWR groundwater level data collected as part of this grant. Water
level data must be submitted using the California Statewide Groundwater Elevation
Monitoring (CASGEM) online data submission system. Grantee should use their official
CASGEM Monitoring Entity or Cooperating Agency status to gain access to the online
submittal tool and submit data. If the data is from wells that are not part of the monitoring
network, the water level measurements should be classified as voluntary measurements in
the CASGEM system. If the grantee is not a Monitoring Entity or Cooperating Agency,
please contact your DWR grant project manager for further assistance with data submittal.
The activity of data submittal should be documented in appropriate progress or final project
reports, as described in Exhibit E. Information regarding the CASGEM program can be
found at http://www.water.ca.gov/groundwater/casgem/.
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EXHIBIT G
STATE AND WATER AUTHORITY AUDIT DOCUMENT REQUIREMENTS AND
COST SHARE GUIDELINES FOR LOCAL PROJECT SPONSOR
The list below details the documents/records that State Auditors typically review if an
Agreement is being audited. Local Project Sponsor should ensure that such records are
maintained for each State -funded Program/Project. Where applicable, this list of documents
also includes documents relating to the Local Project Sponsor's cost share, which will be
required for audit purposes.
Internal Controls:
1. Organization chart (i.e., Agency's overall organization chart and organization chart for
this Agreement's funded project).
2. Written internal procedures and flowcharts for the following:
a) Receipts and deposits.
b) Cash disbursements.
c) State reimbursement requests.
d) State funding expenditure tracking.
e) Guidelines, policies, and procedures on State -funded Program/Project.
3. Audit reports of the Local Project Sponsor's internal control structure and/or financial
statements within the last two (2) years.
4. Prior audit reports on State -funded Program/Project.
5. Advance payment request, Accountability Report and other documents supporting
advance payment expenditures, as applicable.
State Funding:
1. Original Local Project Sponsor's Agreement, any approved amendment(s), including
budget modification documents.
2. A list of all bond -funded grants, loans or subventions received from the State.
3. A list of all other funding sources for each Program/Project.
Contracts:
1. All subcontractor and consultant contracts and related, if applicable.
2. Contracts between the Water Authority and the Local Project Sponsor, member
agencies, and project partners as related to the State -funded Program/Project.
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Invoices:
1. Invoices from vendors and subcontractors for expenditures submitted to the Water
Authority and the State, for payments under the Agreement.
2. Documentation supporting subcontractor invoices to the Water Authority and the State
reimbursement requests and related Local Project Sponsor Agreement budget line items.
3. Reimbursement requests submitted to the State, via the Water Authority, for the
Agreement.
4. Agency personnel billing support letter(s) used to support personnel rates.
Cash Documents:
1. Receipts (copies of warrants) showing payments received from the State, via the Water
Authority.
2. Deposit slips and bank statements showing deposit of the payments received from the
Water Authority.
3. Cancelled checks or disbursement documents showing payments made to vendors,
subcontractors, consultants, and/or agents under the Local Project Sponsor's Agreement.
Accounting Records:
1. Ledgers showing receipts and cash disbursement entries for State funding.
2. Ledgers showing receipts and cash disbursement entries of other funding sources.
3. Bridging documents that tie the general ledger to reimbursement requests submitted to
the Water Authority and for the Agreement.
Administration Costs:
1. Provide Cost Allocation model and methodology, if applicable, for allocating
administration and overhead costs.
2. Supporting documents showing the calculation of administration costs.
Personnel:
1. List of all contractors and Local Project Sponsor's staff that worked on the State -funded
Program/Project.
2. Payroll records including timesheets and ledgers for staff of the local project sponsor.
3. Supporting documentation showing labor rates and indirect labor rate methodology.
Project Files:
1. All supporting documentation maintained in the Program/Project files.
2. All Agreement -related correspondence.
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Agreement no. 1-DACI-9-80062
Cost Share Guidelines:
Cost Share consists of non -State funds including in -kind services. In -kind services are
defined as work performed or items contributed (i.e., dollar value of non -cash contributions)
by the Local Project Sponsor (and potentially other parties involved) directly related to the
execution of the scope of work (i.e., volunteer services, equipment use, and facilities). The
cost of in -kind service can be counted as cost share in -lieu of actual funds (or revenue)
provided by the local project sponsor. Other cost share and in -kind service eligibility
conditions may apply. Provided below is guidance for documenting funding match with and
without in -kind services.
a) Although tracked separately, in -kind services shall be documented and, to the extent
feasible, supported by the same methods used by the Local Project Sponsor for its
own employees. Such documentation should include the following:
I . Detailed description of the contributed item(s) or service(s).
2. Purpose for which the contribution was made (tied to Local Project Sponsor's
Work Plan).
3. Name of contributing organization and date of contribution.
4. Real or approximate value of contribution. Who valued the contribution and
how the value was determined (i.e., actual, appraisal, fair market value, etc.), and
justification of rate (See item #2, below).
5. For contributed labor, the person's name, the work performed, the number of
hours contributed, and the pay rate applied.
6. If multiple sources exist, these should be summarized on a table with a
summation of cumulative charges.
7. Source of contribution and whether it was provided by, obtained with, or
supported by government funds.
b) Rates for volunteer or in -kind services shall be consistent with those paid for similar
work in the Local Project Sponsor's organization. For example, volunteer service of
clearing vegetation performed by an attorney shall be valued at a fair market value
for clearing vegetation, not the rate for professional legal services. In those
instances, in which the required skills are not found in the recipient organization,
rates shall be consistent with those paid for similar work in the labor market. Paid
fringe benefits that are reasonable, allowable and allocable may be included in the
valuation.
c) Cost share contribution (including in -kind services) shall be for costs and services
directly attributed to activities included in the Local Project Sponsor's Agreement
Work Plan. These services, furnished by professional and technical personnel,
consultants, and other skilled and unskilled labor may be counted as in -kind if the
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Agreement no. 1-DACI-9-80062
activities are an integral and necessary part of the State -funded Program/Project
under the Agreement.
d) Cash contributions made to a Program/Project shall be documented as revenue and
in -kind services as expenditure. These costs should be tracked separately in the
Local Project Sponsor's accounting systems.
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Agreement no. 1-DACI-9-80062
EXHIBIT H
REIMBURSEMENT TO THE WATER AUTHORITY FOR GRANT
ADMINISTRATION COSTS INCURRED BEYOND THE GRANT AGREEMENT
TERM
The Water Authority is responsible for administering and processing the Proposition 1 DACI
Grant Agreement, including tasks associated with compiling and submitting project invoices,
quarterly reports, grant amendment requests, retention release requests and completion reports
to DWR. Below is the scope of work, estimated hourly billing rates and billing and payment
method for costs beyond the Agreement termination date.
1. Scope of Work
Task 1 Project Administration: Budget Category A
• Contract Administration: This task includes administering the IRWM grant
agreement with DWR as it relates to this project. This also includes processing any
grant agreement amendment with DWR. This task contains work related to
compliance tracking and monitoring of agreement requirements such as equipment
inventory, deliverables and reports.
• Invoice and Report Processing: The program is the lead in reviewing project
invoices to ensure project costs eligibility and contract compliance. The program
submits an overall report of the grant administration efforts quarterly, summarizing
all activities of the previous quarter; grant program completion report and post -
performance reports (as submitted by the projects). This also includes packaging,
review and submittal of the reports (quarterly and completion) to DWR.
• Budget Updating and Monitoring: This task includes updating and monitoring of the
grant administration budget through the life of the grant. This task also includes
monitoring and tracking of reported project expenditures and costs reimbursements
received from DWR and disbursements to the LPS.
• Grant Web Tool Site Monitoring and Maintenance: This task includes monitoring
and maintaining the Water Authority's webtool site for this grant program and
uploading and maintaining the deliverables and reports on the State of California's
GRanTs website. This website is the official grant -records repository for the State of
California's grant -funded grants
• Coordination: This task involves grant administration progress reporting on grant
financial status, project progress, agreements and amendments to the Regional Water
Management Group, California Department of Water Resources (DWR) and Regional
Advisory Group, as necessary. This also includes facilitating Local Project Sponsor
(LPS) meetings and providing any other coordination needs as needed.
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Agreement no. 1-DACI-9-80062
2. Billing Rate
Costs for Grant Administration Services will be based on the following estimated loaded
hourly rate -ranges:
Senior Management Analyst
Management Analyst
Assistant Management Analyst
3. Billing and Payment Method:
$80- $93 per hour
$70- $82 per hour
$60- $74 per hour
a. The Water Authority shall invoice the LPS on a quarterly basis. Invoice will include the
number of labor hours charged by classification, a brief description of work performed,
and the total costs incurred.
b. All invoices will be sent to the attention of the project manager.
c. Invoices must be paid to the Water Authority within 30 calendar days of invoice date.
Invoice payment shall be sent to the address indicated on the invoice, and must include
the Project Number.
d. If an LPS fails to make timely payment, a delinquent charge of two percent (2%) of the
delinquent invoice amount for each month, or portion thereof that the payment remains
delinquent, shall apply. If the delinquency does not exceed five (5) business days, the
charge shall be equal to one percent (1) of the delinquent invoice amount.
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Agreement no. 1-DACI-9-80062
EXHIBIT I
GRANT AGREEMENT
EXHIBIT I
Page 49 of 49
GRANT AGREEMENT Agreement no. 1-DACI-9-80062
GRANT AGREEMENT BETWEEN THE STATE OF CALIFORNIA (DEPARTMENT OF WATER RESOURCES) AND
SAN DIEGO COUNTY WATER AUTHORITY
AGREEMENT NUMBER4600012233
2016 PROPOSITION 1 INTEGRATED REGIONAL WATER MANAGEMENT (IRWM) DISADVANTAGED
COMMUNITY INVOLVEMENTGRANT
CALIFORNIA WATER CODE §79740 ET SEQ.
THIS GRANT AGREEMENT is entered into by and between the Department of Water Resources of the
State of California, herein referred to as the "State" or "DWR" and San Diego County Water Authority,
a public agency, in the State of California, duly organized, existing, and acting pursuant to the laws
thereof, herein referred to as the "Grantee", which parties do hereby agree as follows:
1. PURPOSE. State shall provide funding from the Water Quality, Supply and Infrastructure
Improvement Act of 2014 (Proposition 1) to Grantee to assist in financing projects associated with
the San Diego Funding Area pursuant to Chapter 7 (commencing with §79740) of Division 26.7 of
the California Water Code, hereinafter collectively referred to as "IRWM Program." A "project" is
defined as a group of activities as set forth in Exhibit A (Work Plan).
2. TERM OF GRANT AGREEMENT. The term of this Grant Agreement begins on the date this Grant
Agreement is executed by State, and terminates on September 30, 2020, or when all of the
Parties' obligations under this Grant Agreement are fully satisfied, whichever occurs earlier.
Execution date is the date the State signs this Grant Agreement.
3. GRANT AMOUNT. The maximum amount payable by the State under this Grant Agreement shall
not exceed $5,551,350.
4. GRANTEE'S RESPONSIBILITY. Grantee and its representatives shall:
a) Faithfully and expeditiously perform or cause to be performed all project work as described in
Exhibit A (Work Plan) and in accordance with Exhibit B (Budget) and Exhibit C (Schedule).
b) Accept and agree to comply with all terms, provisions, conditions, and written commitments
of this Grant Agreement, including all incorporated documents, and to fulfill all assurances,
declarations, representations, and statements made by Grantee in the application,
documents, amendments, and communications filed in support of its request for Water
Quality, Supply and Infrastructure Improvement, Act of 2014 financing.
c) Comply with all applicable California laws and regulations.
d) Implement the projects in accordance with applicable provisions of the law.
e) Fulfill its obligations under the Grant Agreement, and be responsible for the performance of
the projects.
5. LOCAL PROJECT SPONSOR'S RESPONSIBILITY. Grantee shall assign Local Project Sponsors to act on
behalf of Grantee for the purposes of individual project management, oversight, compliance,
and operations and maintenance. Local Project Sponsors shall be assigned in accordance with
the participating agencies identified in the Disadvantaged Community Involvement grant
proposal. Exhibit F identifies Local Project Sponsors. Local Project Sponsors shall also act on behalf
of Grantee in the fulfillment of Grantee responsibilities where specifically specified in this Grant
Agreement.
6. BASIC CONDITIONS. State shall have no obligation to disburse money for projects under this Grant
Agreement until Grantee has satisfied the following conditions (if applicable):
a) Grantee must demonstrate the groundwater compliance options set forth on pages 11 and 12
of the IRWM Program Guidelines, dated July 2016 are met.
b) Grantee submits deliverables as specified in Paragraph 17(Submission of Reports) of this Grant
Agreement and in Exhibit A.
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c) Prior to the commencement of construction or implementation activities, Grantee shall submit
the following to the State for each project:
1) Final plans and specifications certified by a California Registered Professional (Civil
Engineer or Geologist, as appropriate) for the approved projects as listed in Exhibit A of this
Grant Agreement.
2) Environmental Documentation:
i) Grantee submits to the State all applicable environmental permits,
ii) Documents that satisfy the CEQA process are received by the State,
iii) State has completed its CEQA compliance review as a Responsible Agency, and
iv) Grantee receives written concurrence from the State of Lead Agency's CEQA
documents and State notice of verification of environmental permit submittal.
State's concurrence of Lead Agency's CEQA documents is fully discretionary and shall
constitute a condition precedent to any work (i.e., construction or implementation activities)
for which it is required. Once CEQA documentation has been completed, State will consider
the environmental documents and decide whether to continue to fund the projects or to
require changes, alterations or other mitigation. Grantee must also demonstrate that it has
complied with all applicable requirements of the National Environmental Policy Act by
submitting copies of any environmental documents, including environmental impact
statements, Finding of No Significant Impact, and mitigation monitoring programs as may be
required prior to beginning construction/implementation.
7. DISBURSEMENT OF FUNDS. State will disburse to Grantee the amount approved, subject to the
availability of funds through normal State processes. Notwithstanding any other provision of this
Grant Agreement, no disbursement shall be required at any time or in any manner which is in
violation of, or in conflict with, federal or state laws, rules, or regulations, or which may require any
rebates to the federal government, or any loss of tax-free status on state bonds, pursuant to any
federal statute or regulation.
8. ELIGIBLE PROJECT COST. Grantee shall apply State funds only to Eligible Project Costs in
accordance with applicable provisions of the law. Work performed on the projects after January
22, 2016, shall be eligible for reimbursement.
Costs that are not eligible for reimbursement include, but are not limited to the following items:
a) Operation and maintenance costs.
b) Purchase of equipment that is not an integral part of a project.
c) Establishing a reserve fund.
d) Purchase of water supply.
e) Replacement of existing funding sources for ongoing programs.
f) Support of existing agency requirements and mandates (e.g., punitive regulatory agency
requirement).
g) Purchase of land in excess of the minimum required acreage necessary to operate as an
integral part of a project, as set forth and detailed by engineering and feasibility studies.
h) Payment of principal or interest of existing indebtedness or any interest payments unless the
debt is incurred after execution of this Grant Agreement, the State agrees in writing to the
eligibility of the costs for reimbursement before the debt is incurred, and the purposes for
Grant Agreement No. 4600012233
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which the debt is incurred are otherwise eligible costs. However, this will only be allowed as
Grantee Cost Share (i.e., Funding Match).
i) Payment of stipends
j) Application preparation costs for other funding opportunities not consistent with IRWM.
k) Meals not directly related to travel.
I) Acquisition of real property (land or easements).
m) Overhead not directly related to the project.
9. METHOD OF PAYMENT.
a) Reimbursement - Submit a copy of invoice for costs incurred and supporting documentation
to the DWR Project Manager via Grant Review and Tracking System (GRanTS). Additionally,
the original invoice form with signature and date (in ink) of Grantee's Project Representative,
as indicated in Paragraph 23of this Grant Agreement, must be sent to the DWR Project
Manager for approval. Invoices submitted via GRanTS shall include the following information:
1) Costs incurred for work performed during the period identified in the particular invoice.
2) Invoices shall be submitted on forms provided by State and shall meet the following format
requirements:
i) Invoices must contain the date of the invoice, the time period covered by the invoice,
and the total amount due.
ii) Invoices must be itemized based on the projects (i.e., tasks) specified in Exhibit B. The
amount claimed for salaries/wages/consultant fees must include a calculation formula
(i.e., hours or days worked times the hourly or daily rate = the total amount claimed).
iii) Sufficient evidence (e.g., receipts, copies of checks, time sheets) as determined by the
State must be provided for all costs included in the invoice.
iv) DWR Project Manager will notify Grantee, in a timely manner, when, upon review of an
invoice, the State determines that any portion or portions of the costs claimed are not
eligible costs or are not supported by documentation or receipts acceptable to State.
Grantee may, within thirty (30) calendar days of the date of receipt of such notice,
submit additional documentation to State to cure such deficiency(ies).After the
disbursement requirements in Paragraph 5 "Basic Conditions" are met, State will
disburse the whole or portions of State funding to Grantee, following receipt from
Grantee via U.S. mail or Express mail delivery of a "wet signature" invoice for costs
incurred, and timely Quarterly Progress Reports as required by Paragraph 17"Submission
of Reports. "Payment will be made no more frequently than monthly, in arrears, upon
receipt of an invoice bearing the Grant Agreement number.
b) Advanced Payment - Water Code § 10551 authorizes advanced payment by the State for
projects which are sponsored by a nonprofit organization; a disadvantaged community
(DAC);or, the proponent of a project that benefits a DAC. If these projects are awarded less
than $1,000,000 in grant funds, the project proponent may receive an advanced payment of
50% of the grant award; the remaining 50% of the grant award will be reimbursed in arrears.
Water Code § 10551 further authorizes DWR to adopt additional requirements regarding the
use of the advanced payment to ensure that the funds are used properly. Within 90 calendar
days of execution of the Grant Agreement, the Grantee shall provide DWR an Advanced
Payment Request. The Advanced Payment Request must contain the following:
Grant Agreement No. 4600012233
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1) Documentation demonstrating that each Local Project Sponsor was notified about their
eligibility to receive an advanced payment and a response from the Local Project Sponsor
stating whether it wishes to receive the advanced payment or not, if applicable.
2) If the Grantee or Local Project Sponsor is requesting the advanced payment, the request
must also include:
i) Specification of those projects listed in Exhibit B for which Advanced Payment will be
requested and how those projects are consistent with the adopted IRWM Plan.
ii) A funding plan which shows by project: the budget and anticipated schedule, the
amount of advanced funding requested, and how the advanced funds will be
expended within 18 months of this Grant Agreement's execution. (i.e., for what, how
much, and when)
iii) A discussion of the Grantee or Local Project Sponsor's financial capacity to complete
the project once the advance funds have been expended.
3) If a Grantee or Local Project Sponsor is requesting advanced payment, Grantee shall also
submit a single Advance Payment invoice, itemized for each qualified project, to the DWR
Project Manager with signature and date (in ink) of Grantee's Project Representative, as
indicated in Paragraph 23of this Agreement. The Grantee shall be responsible for the timely
distribution of the advanced funds to the individual Local Project Sponsors. Within 60
calendar days of receiving the Advanced Payment invoice and subject to the availability
of funds, State will authorize payment of the advanced funds sought of 50% of the grant
award for the qualified project(s).
The Advance Payment Invoice shall be submitted on forms provided by State and shall
meet the following format requirements:
i) Invoice must contain the date of the invoice, the time period covered by the invoice,
and the total amount due.
ii) Invoice must be itemized based on the projects (i.e., tasks) specified in Exhibit B.
iii) DWR Project Manager will notify Grantee, in a timely manner, when, upon review of an
Advance Payment Invoice, the State determines that any portion or portions of the
costs claimed are not eligible costs. Grantee may, within thirty (30) calendar days of the
date of receipt of such notice, submit additional documentation to cure such
deficiency(ies). After the disbursement requirements in Paragraph 6 "Basic Conditions"
(6a and) only) are met, State will disburse the whole or portions of State funding to
Grantee, following receipt from Grantee via US mail or Express mail delivery of a "wet
signature" invoice for costs incurred, including Cost Share, and timely Progress Reports
as required by Paragraph 16 "Submission of Reports."
4) On a quarterly basis, the Grantee will submit an Accountability Report to DWR that
demonstrates how actual expenditures compare with the scheduled budget. The
Accountability Report shall include the following information:
i) An itemization of how advanced funds have been expended to date (Expenditure
Summary), including documentation that supports the expenditures (e.g., contractor
invoices, receipts, personnel hours, etc.). Invoices must be itemized based on the
projects (i.e., tasks) specified in Exhibit B.
ii) A funding plan, itemized by project, which shows how the remaining advanced funds
will be expended.
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iii) Documentation that the funds were placed in a non -interest bearing account,
including the dates of deposits and withdrawals from that account.
DWR Project Manager will notify Grantee, in a timely manner, when, upon review of the
Expenditure Summary, the State determines that any portion or portions of the
expenditures claimed are not eligible costs. Grantee may, within thirty (30) calendar days
of the date of receipt of such notice, submit additional documentation to cure such
deficiency(ies). If costs are not consistent with the tasks in Exhibit B, the State will reject the
claim and remove them from the Expenditure Summary.
Once Grantee has expended all advanced funds, then the method of payment will revert
to the reimbursement process specified in Paragraph 9a) and any remaining requirements
of Paragraph 6.
10. REPAYMENT OF ADVANCES. State may demand repayment from Grantee of all or any portion of
the advanced State funding along with interest at the California general obligation bond interest
rate at the time the State notifies the Grantee, as directed by State and take any other action
that it deems necessary to protect its interests for the following conditions:
a) A project is not being implemented in accordance with the provisions of this Grant
Agreement.
b) Grantee has failed in any other respect to comply with the provisions of this Grant Agreement,
and if Grantee does not remedy any such failure to State's satisfaction.
Repayment amounts may also include:
c) Advance funds which have not been expended within 18 months of the Grant Agreement's
execution by the Local Project Sponsor.
d) Actual costs incurred are not consistent with the Exhibit A (Work Plan) activities, not supported,
or are ineligible.
e) At the completion of the project, the funds have not been expended.
For conditions 10 c) and 10 d), repayment may consist of deducting the amount from future
reimbursement invoices.
State may consider Grantee's refusal to repay the requested advanced amount a substantial
breach of this Grant Agreement subject to the default provisions in Paragraph 12, "Default
Provisions." If State notifies Grantee of its decision to demand repayment or withhold the entire
funding amount from Grantee pursuant to this paragraph, this Grant Agreement shall terminate
upon receipt of such notice by Grantee and the State shall no longer be required to provide
funds under this Grant Agreement and the Grant Agreement shall no longer be binding on either
party.
11. WITHHOLDING OF DISBURSEMENTS BY STATE. If State determines that a project is not being
implemented in accordance with the provisions of this Grant Agreement, or that Grantee has
failed in any other respect to comply with the provisions of this Grant Agreement, and if Grantee
does not remedy any such failure to State's satisfaction, State may withhold from Grantee all or
any portion of the State funding and take any other action that it deems necessary to protect its
interests. Where a portion of the State funding has been disbursed to the Grantee and State
notifies Grantee of its decision not to release funds that have been withheld pursuant to
Paragraph 12, the portion that has been disbursed shall thereafter be repaid immediately with
interest at the California general obligation bond interest rate at the time the State notifies the
Grantee, as directed by State. State may consider Grantee's refusal to repay the requested
Grant Agreement No. 4600012233
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disbursed amount a contract breach subject to the default provisions in Paragraph 12, "Default
Provisions." If State notifies Grantee of its decision to withhold the entire funding amount from
Grantee pursuant to this paragraph, this Grant Agreement shall terminate upon receipt of such
notice by Grantee and the State shall no longer be required to provide funds under this Grant
Agreement and the Grant Agreement shall no longer be binding on either party.
12. DEFAULT PROVISIONS. Grantee and any Local Project Sponsor receiving grant funding through this
Grant Agreement will be in default under this Grant Agreement if any of the following occur:
a) Substantial breaches of this Grant Agreement, or any supplement or amendment to it, or any
other agreement between Grantee and State evidencing or securing Grantee's obligations.
b) Making any false warranty, representation, or statement with respect to this Grant Agreement
or the application filed to obtain this Grant Agreement.
c) Failure to operate or maintain project(s) in accordance with this Grant Agreement (Paragraph
18).
d) Failure to make any remittance required by this Grant Agreement.
e) Failure to comply with Labor Compliance Program requirements (Paragraph 16).
f) Failure to submit timely progress reports.
g) Failure to routinely invoice State.
h) Failure to meet any of the requirements set forth in Paragraph 13, "Continuing Eligibility."
Should an event of default occur, State shall provide a notice of default to the Grantee and shall
give Grantee at least ten (10) calendar days to cure the default from the date the notice is sent
via first-class mail to the Grantee. If the Grantee fails to cure the default within the time prescribed
by the State, State may do any of the following:
1) Declare the funding be immediately repaid, with interest, at the California general
obligation bond interest rate at the time the State notifies the Grantee of the default.
2) Terminate any obligation to make future payments to Grantee.
3) Terminate the Grant Agreement.
4) Take any other action that it deems necessary to protect its interests.
In the event State finds it necessary to enforce this provision of this Grant Agreement in the
manner provided by law, Grantee agrees to pay all costs incurred by State including, but not
limited to, reasonable attorneys' fees, legal expenses, and costs.
13. CONTINUING ELIGIBILITY. Grantee must meet the following ongoing requirement(s) to remain
eligible to receive State funds:
a) An urban water supplier that receives grant funds governed by this Grant Agreement shall
maintain compliance with the Urban Water Management Planning (UWMP) Act (Water Code
§ 10610 et seq.) and Sustainable Water Use and Demand Reduction, Part 2.55 of Division 6
(Water Code § 10608 et seq.) by doing the following:
1) Have submitted their 2015 UWMP and had it deemed consistent by DWR. For more
information, visit the following website:
http://www.waterca.aoviurbanwatermanaaement.
2) By July 1, 2016, ail urban water suppliers must have submitted documentation that
demonstrates they are meeting the 2015 interim GPCD target. If not meeting the interim
Grant Agreement No. 4600012233
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target, also include a schedule, financing plan, and budget for achieving the gallons per
capita per day (GPCD) target, as required pursuant to Water Code § 10608.24. Starting
June 30, 2017, those urban water suppliers that did not meet their 2015 GPCD target must
also submit, by June 30, annual reports that include a schedule, financing plan, and
budget for achieving the GPCD target (Water Code § 10608.24).
b) An agricultural water supplier receiving grant funding must:
1) Comply with Sustainable Water Use and Demand Reduction requirements outlined in Part
2.55 (commencing with § 10608) of Division 6 of the Water Code.
2) Have their Agricultural Water Management Plan (AWMP) deemed consistent by DWR. For
more information, visit the following website:
htto://www.water.ca.aov/wateruseefficiencv/agricultural/aamgmt.cfm.
c) Grantees diverting surface water must maintain compliance with diversion reporting
requirements as outlined in Part 5.1 of Division 2 of the Water Code.
d) Grantee and Local Project Sponsors must demonstrate compliance with the groundwater
compliance options set forth on pages 11 and 12 of the 2016 IRWM Program Guidelines, dated
July 2016.
e) Grantee and Local Project Sponsors that have been designated as monitoring entities under
the California Statewide Groundwater Elevation Monitoring (CASGEM) Program must maintain
reporting compliance, as required by Water Code § 10920 and the CASGEM Program.
14. PERMITS, LICENSES, APPROVALS, AND LEGAL OBLIGATIONS. Grantee shall be responsible for
obtaining any and all permits, licenses, and approvals required for performing any work under this
Grant Agreement, including those necessary to perform design, construction, or operation and
maintenance of the Projects. Grantee shall be responsible for observing and complying with any
applicable federal, state, and local laws, rules or regulations affecting any such work, specifically
those including, but not limited to, environmental, procurement, and safety laws, rules,
regulations, and ordinances. Grantee shall provide copies of permits and approvals to State.
15. RELATIONSHIP OF PARTIES. Grantee is solely responsible for design, construction, and operation
and maintenance of projects within the work plan. Review or approval of plans, specifications,
bid documents, or other construction documents by State is solely for the purpose of proper
administration of funds by State and shall not be deemed to relieve or restrict responsibilities of
Grantee under this Grant Agreement.
16. LABOR COMPLIANCE. The Grantee agrees to be bound by all the provisions of the Labor Code
regarding prevailing wages and shall monitor all contracts subject to reimbursement from this
Agreement to assure that the prevailing wage provisions of the Labor Code are being met.
Current Department of Industrial Relations (DIR) requirements may be found at:
htto://www.dir.ca.gov/Ico.aso. For more information, please refer to DIR's Public Works Manual at:
htto://www.dir.ca.gov/dIse/PWManualCombined.gdf.
17. SUBMISSION OF REPORTS. The submittal and approval of all reports is a requirement for the
successful completion of this Grant Agreement. Reports shall meet generally accepted
professional standards for technical reporting and shall be proofread for content, numerical
accuracy, spelling, and grammar prior to submittal to State. If requested, Grantee shall promptly
provide any additional information deemed necessary by State for the approval of reports.
Reports shall be presented in the formats described in the applicable portion of Exhibit G. The
timely submittal of reports is a requirement for initial and continued disbursement of State funds.
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Submittal and subsequent approval by the State of a Final Report is a requirement for the release
of any funds retained for such projects.
a) Progress Report: Grantee shall submit progress reports quarterly to meet the State's
requirement for disbursement of funds. The progress reports shall be sent via e-mail to the
State's Project Manager and shall be uploaded into GRanTS at the frequency specified in
EXHIBIT C (Schedule). The progress reports shall provide a brief description of the work
performed during the reporting period including: Grantee's activities, milestones achieved,
any accomplishments, and any problems encountered in the performance of the work under
this Agreement.
b) Accountability Report: Grantee shall submit, on a quarterly basis, an Accountability Report by
individual Local Project Sponsor (if applicable) that at a minimum:
1) Includes an itemization of how advanced funds have been expended to date
(Expenditure Summary), including documentation that supports the expenditures (e.g.
contractor invoices, receipts, personnel hours, etc.). Invoices must be itemized based on
the categories (i.e., tasks) specified in Exhibit B.
2) Includes a funding plan which shows how the remaining advanced funds will be
expended.
3) Provides an accounting of distribution of the advanced funds to the appropriate Local
Project Sponsor (if applicable).
4) Documents that the funds were spent on eligible reimbursable costs.
5) Documentation that the funds were placed in a non -interest bearing account, including
the dates of deposits and withdrawals from that account.
c) Final Report: Upon completion of the projects included in Exhibit A, Grantee shall submit to
State a Final Grant Completion Report. The Final Completion Report shall be submitted within
ninety (90) calendar days of completion of the projects. The Final Completion Report shall
include a stakeholder summary; description of involvement activities and the projects
developed from those activities; discussion of findings from the needs assessment,
identification of ongoing barriers, and recommendations for future activities. Retention will not
be disbursed until the Final Grant Completion Report is submitted to and approved by the
State.
d) Post -Performance Reports: Grantee shall submit Post -Performance Reports, if applicable. Post -
Performance Reports shall be submitted to State within ninety (90) calendar days after the first
operational year of a construction and implementation project has elapsed. This record
keeping and reporting process shall be repeated annually for a total of 10 years after the
completed project(s) begins operation.
18. OPERATION AND MAINTENANCE OF PROJECT. For the useful life of construction and
implementation projects and in consideration of the funding made by State, Grantee agrees to
ensure or cause to be performed the commencement and continued operation of each project,
and shall ensure or cause each project to be operated in an efficient and economical manner;
shall ensure all repairs, renewals, and replacements necessary to the efficient operation of the
same are provided; and shall ensure or cause the same to be maintained in as good and
efficient condition as upon its construction, ordinary and reasonable wear and depreciation
excepted. The State shall not be liable for any cost of such maintenance, management, or
operation. Grantee or their successors may, with the written approval of State, transfer this
responsibility to use, manage, and maintain the property. For purposes of this Grant Agreement,
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"useful life" means period during which an asset, property, or activity is expected to be usable for
the purpose it was acquired or implemented; "operation costs" include direct costs incurred for
material and labor needed for operations, utilities, insurance, and similar expenses, and
"maintenance costs" include ordinary repairs and replacements of a recurring nature necessary
for capital assets and basic structures and the expenditure of funds necessary to replace or
reconstruct capital assets or basic structures. Refusal of Grantee to ensure operation and
maintenance of the projects in accordance with this provision may, at the option of State, be
considered a breach of this Grant Agreement and may be treated as default under Paragraph
12, "Default Provisions."
19. STATEWIDE MONITORING REQUIREMENTS. Grantee shall ensure that all groundwater projects and
projects that include groundwater monitoring requirements are consistent with the Groundwater
Quality Monitoring Act of 2001 (Part 2.76 (commencing with § 10780) of Division 6 of California
Water Code) and, where applicable, that projects that affect water quality shall include a
monitoring component that allows the integration of data into statewide monitoring efforts,
including where applicable, the Surface Water Ambient Monitoring Program carried out by the
State Water Resources Control Board. See Exhibit H (Requirements for Statewide Monitoring and
Data Submittal), for web links and information regarding other State monitoring and data
reporting requirements.
20. NOTIFICATION OF STATE. Grantee shall promptly notify State, in writing, of the following items:
a) Events or proposed changes that could affect the scope, budget, or work performed under
this Grant Agreement. Grantee agrees that no change in the scope of a project will be
undertaken until written notice of the proposed change has been provided to State and State
has given written approval for such change.
b) Any public or media event publicizing the accomplishments and/or results of this Grant
Agreement and provide the opportunity for attendance and participation by State's
representatives. Grantee shall make such notification at least 14 calendar days prior to the
event.
c) Final inspection of the completed work on a project by a California Registered Professional
(Civil Engineer or Geologist, as appropriate), in accordance with Standard Condition D.19 in
Exhibit D. Grantee shall notify the State's Project Manager of the inspection date at least 14
calendar days prior to the inspection in order to provide State the opportunity to participate in
the inspection.
21. NOTICES. Any notice, demand, request, consent, or approval that either party desires or is
required to give to the other party under this Grant Agreement shall be in writing. Notices may be
transmitted by any of the following means:
a) By delivery in person.
b) By certified U.S. mail, return receipt requested, postage prepaid.
c) By "overnight" delivery service; provided that next -business -day delivery is requested by the
sender.
d) By electronic means.
Notices delivered in person will be deemed effective immediately on receipt (or refusal of
delivery or receipt). Notices sent by certified mail will be deemed effective given ten (10)
calendar days after the date deposited with the U. S. Postal Service. Notices sent by overnight
delivery service will be deemed effective one business day after the date deposited with the
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delivery service. Notices sent electronically will be effective on the date of transmission, which is
documented in writing. Notices shall be sent to the addresses set forth in Paragraph 23. Either
party may, by written notice to the other, designate a different address that shall be substituted
for the one below.
22. PERFORMANCE EVALUATION. Upon completion of this Grant Agreement, Grantee's performance
will be evaluated by the State and a copy of the evaluation will be placed in the State file and a
copy sent to the Grantee.
23. PROJECT REPRESENTATIVES. The Project Representatives during the term of this Grant Agreement
are as follows:
Department of Water Resources San Diego County Water Authority
Arthur Hinojosa Maureen A. Stapleton
Chief, Division of IRWM General Manager
P.O. Box 942836 4677 Overland Avenue
Sacramento CA 94236-0001 San Diego, CA 92123
Phone: (916) 653-4736 Phone: (858) 522-6781
Email: arthur.hinojosa@water.ca.gov Email: mstapleton@sdcwa.org
Direct all inquiries to the Project Manager:
Department of Water Resources San Diego County Water Authority
Erik Goodman Mark Stadler
Division of Integrated Regional Water Program Manager
Management 4677 Overland Avenue
P.O. Box 942836 San Diego, CA 92123
Sacramento CA 94236-0001 Phone: (858) 522-6735
Phone: (916) 653-4403 Email: mstadler@sdcwa.org
Email: erik.goodman@water.ca.gov
Either party may change its Project Representative or Project Manager upon written notice to the
other party.
24. STANDARD PROVISIONS. The following Exhibits are attached and made a part of this Grant
Agreement by this reference:
Exhibit A - Work Plan
Exhibit B - Budget
Exhibit C - Schedule
Exhibit D - Standard Conditions
Exhibit E - Authorizing Resolution
Exhibit F - Local Project Sponsors
Exhibit G- Report Formats and Requirements
Exhibit H- Requirements for Statewide Monitoring and Data Submittal
Exhibit I- State Audit Document Requirements for Grantees
Grant Agreement No. 4600012233
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IN WITNESS WHEREOF, the parties hereto have executed this Grant Agreement.
STATE OF CALIFORNIA
DEPARTMENT OF W TER RESOURCES
Arthur Hinojosa,
Division of Integrated Regional Water
Management
Date
Approved as to Legal Form and Sufficiency
Rabin Brewer, Assistant Chief Counsel
Office of Chief Counsel
Date .2 -
SAN DIEGO COUNTY WATER AUTHORITY
Maureen A. tap 'ton
General Manager
Date 430
Grant Agreement No. 4600012233
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EXHIBIT A
WORK PLAN
This Work Plan describes the work to be performed (including deliverables) by San Diego County
Water Authority ("Grantee") on behalf of the San Diego Funding Area (SDFA) for the Proposition 1
IRWM Disadvantaged Community (DAC) Involvement Grant Program.
The associated general budget and schedule for this work are presented in Exhibits B and C,
respectively. Within 30 days of the execution of the grant agreement with DWR, to assist DWR in
tracking the work and reviewing and processing invoices, Grantee will submit to DWR a detailed
budget and graphical schedule for each project described herein.
The SDFA covers three distinct IRWM regions (San Diego, South Orange County, and Upper Santa
Margarita Watershed). The SDFA covers a large area extending from Orange County in the
northwest of the funding area to the United States -Mexico border at the south. Most of the areas in
southern San Diego County qualify as either a DAC or an Economically Distressed Area (EDA).
The SDFA Disadvantaged Community Involvement (DACI) work plan includes eleven (11) Projects
that address DAC water management concerns within the Funding Area. The eleven Projects
include: Grant Administration, DAC Needs Assessment, Groundwater Planning for DACs and Tribes in
the Anza Valley Groundwater Basin, Groundwater Planning for Pauma Valley DACs and Tribes,
Healthy Water for Forester Creek DACs, Alternative Non -Potable Water Supplies, Xeriscape Design,
and Flood Prevention for DACs, Sediment Management for Tijuana River Valley DACs, Stormwater
Quality for Grape Day Park DACs, Stormwater Quality for Paradise Valley DACs, Stormwater Quality
for Escondido Creek DACs, Stormwater Quality for Chollas Creek DACs. The objective of the work
plan is to increase DAC and Tribal involvement in Integrated Regional Water Management (IRWM)
activities and opportunities. This work plan will address the water -related needs of the SDFA which
include: water quality, water supply, urban flooding, infrastructure, cost of water, and cultural
challenges.
PROJECT 1: GRANT ADMINISTRATION
LOCAL PROJECT SPONSOR: San Diego County Water Authority (SDCWA)
PROJECT DESCRIPTION: Involves overall management and administration of the IRWM DAC
Involvement grant agreement between SDCWA and DWR, including: disseminating and tracking
grant compliance information with the LPS; obtaining, submitting (as requested) and retaining
evidence of compliance (e.g., applicable California Environmental Quality Act/National
Environmental Policy Act [CEQA/NEPA] documents, as applicable, reports, monitoring compliance
documents, continuing eligibility requirements, etc.); assembling, reviewing and submitting quarterly
progress reports and invoices to DWR; tracking the overall program budgets and expenditures and
processing invoices and payments, as well as disseminating reimbursements to the LPS. Includes the
following activities:
1. Grant Program Administration and Coordination. Includes processing the grant agreement
between SDCWA and DWR. Agreement processing will also include individual agreements
between SDCWA and the LPS, who will be responsible for completing their Activities as
described here. This task also involves tracking and ensuring grant agreement compliance
throughout the implementation period. SDCWA will serve as the primary liaison between the
grantor (DWR) and LPS, and will periodically report to the Regional Advisory Committee (RAC)
and the Tri-County FACC (Members of the San Diego, Upper Santa Margarita and South
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Orange County IRWM planning regions) on the grant's progress, payment status, and other
relevant issues.
2. Reporting. In accordance with grant agreement requirements, SDCWA will compile quarterly
progress reports from LPS and submit to DWR for review and approval. SDCWA will also
compile quarterly accountability reports for those LPS receiving advance payment funds.
SDCWA staff will ensure that reports meet generally accepted professional standards for
technical reporting and the terms of the agreement with DWR and the LPS outlined in the
funding and LSP agreements. This task will require coordination between SDCWA and LPS, as
well as coordination between SDCWA and DWR. A grant completion report will be compiled
at the end of the grant agreement period and submitted to DWR during agreement close-out.
This completion report will include the DAC Needs Assessment produced under Project 2.
3. Invoicing. In accordance with grant agreement requirements, SDCWA will compile quarterly
invoices from LPS and submit to DWR for review and approval. This includes collecting invoice
documentation and compiling the information into a DWR Invoice Packet.
4. Budget Development and Monitoring. SDCWA will be responsible for monitoring and tracking
the grant program's budget. SDCWA will also track advance funding payments and assist in
expenditure reconciliation against those payments.
5. Webtool Development. SDCWA will establish a Webtool for this grant program. This task also
includes development (including a purchase of server or hosting service, and/or other
supplies, as needed) and monitoring and maintaining the Webtool site through the life of the
grant.
Deliverables:
o Invoices and Backup Documentation
o Quarterly Progress Reports
o Grant Completion Report with DAC Needs Assessment
PROJECT 2: DAC NEEDS ASSESSMENT
LOCAL PROJECT SPONSOR: San Diego County Water Authority
Project Partners: Members of the San Diego, Upper Santa Margarita and South Orange County IRWM
planning regions, which cover the San Diego Funding Area.
PROJECT DESCRIPTION: The DAC Needs Assessment must identify DAC needs across the SDFA. This
project involves activities within the San Diego, South Orange County (SOC), Upper Santa Margarita
Watershed (USMW) Regions to engage and involve DACs in defining their water management needs
and determining how to ensure DAC involvement in the IRWM Program over the long term. The DAC
Needs Assessment will include information from individual LPS in developing needs assessments for
their targeted DACs. As part of their Planning Projects, LPS will be responsible for developing an
understanding of DAC needs within their planning areas. This step is included within the outreach
components of Project 3 through Project 11 of this proposal that creates a nexus with future
implementation projects. The final step in development of the DAC Needs Assessment will be to
compile the results from the regional and targeted efforts.
Task 2.1: DAC, EDA, and URC Updates
This task will define DACs, EDAs, and URCs. This component will include development of draft
definitions by the RWMGs of such terms as isolated communities, financial hardship, and URCs. This
task involves development of geographic information system (GIS) shapefiles for DACs, EDAs, and
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URCs within the SDFA. A GIS specialist will use local population data, land use, and other data as
appropriate, to create shapefiles showing the location of isolated communities, communities with
financial hardship, and underrepresented communities. These shapefiles will be combined with data
from the DWR DAC and EDA mapping tools to create a map of DACs, EDAs, and URCs within the
SDFA. As part of their Proposition 1 2016 IRWM Planning Grant, the San Diego IRWM Region will define
DACs, EDAs, and URCs to help update information in the IRWM Plan. (This work will not be
reimbursable under this Grant Agreement). Following incorporation of feedback from the project
partners, a refined set of definitions and maps will be presented to the stakeholder groups
appropriate to each IRWM region. Following input from stakeholders, these definitions will be refined,
finalized, and approved.
Task 2.2: DAC, EDA, and URC Outreach
Targeted outreach is required to identify the needs of EDAs and URCs, and revisit DAC needs at the
community level. The 2013 San Diego IRWM Plan presents DAC needs by Urban and Rural DACs, but
not on the community level. As part of their Proposition 1 2016 IRWM Planning Grant, the San Diego
IRWM Region will host a series of three (3) workshops for DACs, EDAs, and URCs to help update
information in the IRWM Plan. (This work will not be reimbursable under this Grant Agreement). The
purpose of these workshops will be to identify water -related issues within the communities that are
highest priority. The DAC Needs Assessment Table will serve as the guiding document for the
discussion.
Task 2.3: Identify and Map DAC Locations and Demographics
After the location of the DACs, EDAs, and URCs has been determined, the team will complete
mapping to show the location of each community in the SDFA. This scope assumes that mapping will
be completed using existing GIS files as a starting point, and that the team will not need to manually
digitize the location of any identified communities. The mapping data will include: median household
income, population size, age characteristics, ethnicity, etc. for each community. A technical
memorandum (TM) will be created with the results of DAC characterization, which will establish the
location of the communities to be targeted for further DAC outreach. TM results will be presented to
the Tri-County FACC for review and comment.
Task 2.4: Identify DAC Contacts
After DAC communities have been identified throughout the SDFA, the team will review the existing
IRWM stakeholder lists for each region to identify potential organizations and contacts for the
identified DACs. If an existing contact cannot be determined for each community, the team will
reach out to known organizations to identify an appropriate contact for each community. For this
task, it is assumed that the team will partner with at least one non -governmental organization (NGO)
in each IRWM region to gather input on the stakeholder list, and gather additional DAC contacts that
are not currently included in stakeholder lists. The draft list of DAC contacts will be presented to the
Tri-County FACC to gain additional stakeholder input on DAC contacts.
Once the final list of DAC contacts has been identified, the team will work with the identified NGOs to
prepare a letter that will be sent to each contact, explaining the DAC outreach efforts and DAC
Needs Assessment. The letter will ask if the organization is interested in receiving a Speakers Bureau
presentation.
Task 2.5: Conduct Speakers Bureau Presentations
Once DAC contacts have been notified, the team will work with one academic partner and/or one
NGO partner in each IRWM Region to prepare for a series of Speakers Bureau presentations. The
team will develop a draft Speakers Bureau presentation that will be provided to the RWMGs for
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review and comment. Once the presentation is finalized, the team will work together to identify
organizations and schedule Speakers Bureau presentations. This scope assumes that the consultant
team will be responsible for scheduling Speakers Bureau presentations, but that the presentations
themselves will be delivered by an RWMG staff member, the academic partner, and/or the NGO
partner. An RMC team member will be present during each presentation to record notes from the
meeting. This scope assumes that up to 25 Speakers Bureau presentations will take place; up to 15 in
the San Diego IRWM Region, and up to 5 each in the SOC and USMW IRWM Regions.
Task 2.6: Complete Needs Assessment
The team will work with the academic and/or NGO partner organizations to conduct a review and
analysis process of information received for the regional DAC Needs Assessment to quantitatively
identify the most critical issues based upon factors identified by the team and approved of by the
project partners.
All this information will be compiled into an Administrative Draft DAC Needs Assessment for review
and approval by the Tri-County FACC. The team will incorporate Tri-County FACC input into a Draft
DAC Needs Assessment that will be provided to the stakeholder group for each IRWM Region and
the identified DAC contacts for review and input.
The team will compile comments received on the regional DAC Needs Assessment, and will review
the comments with the stakeholders. Critical comments will be addressed and the team will
complete a Final Needs Assessment. The regional DAC Needs Assessment will be structured to meet
DWR's requirements associated with the 2016 DAC Grant per terms of the grant agreement with
DWR, but will also include information that is useful to each IRWM Region for future outreach and
engagement efforts, including input and feedback received by stakeholders during the review
process.
As part of their project completion reports, individual LPS will develop a writeup about the water -
related needs of their targeted DACs. The results of the issues analysis will also be used to develop
DAC "water stories" that showcase DAC water issues and how they can potentially be addressed by
grant -funded projects. The DAC "water stories" will be compiled into a stand-alone report that is a
companion to the IRWM Plans on each region's website.
Deliverables:
DAC/EDA/URC Definitions
Agenda for up to three DAC, EDA, and URC Outreach Workshops (San Diego IRWM Region)
DAC Characterization Technical Memorandum
Refined DAC contact lists for San Diego, SOC, and USMW Regions
Final Speakers Bureau Presentation
Final SDFA DAC Needs Assessment
Final DAC Water Stories
PROJECT 3: GROUNDWATER PLANNING FOR DACS AND TRIBES IN THE ANZA VALLEY GROUNDWATER
BASIN
LOCAL PROJECT SPONSOR: Ramona Band of Cahuilla
Project Partners: U.S. Geological Survey (USGS), Santa Margarita River Watershed Watermaster
(Watermaster)
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PROJECT DESCRIPTION: This project will build on a prior Anza DAC Groundwater Study, funded
through the USMW IRWM Program and conducted by USGS, by conducting necessary studies to
characterize the hydrogeology of the Anza-Cahuilla Groundwater Basin. In recent years, the Basin
has experienced additional water demands due to increases in pumping, continued residential
growth, and pending commercial development. This project will enable sole -source groundwater
supplies for a rural DAC and two Native American Tribes to be managed on a sustainable basis.
As part of the hydrogeological studies, a conceptual hydrogeological framework will be updated
and a pilot surface and borehole geophysical investigation will be conducted. As part of the
quantification of the hydrologic budget, studies will be conducted to collect hydrologic data such as
recharge and return flows, groundwater level, tributary inflows, and land use. DAC outreach during
the groundwater studies will include a partnership with the Anza Groundwater Association (AGWA) to
jointly host several community outreach meetings. Stakeholder feedback generated during the
community outreach meetings will be shared with the USMW IRWM to aid in the development of the
area's DAC Needs Assessment.
Task 3.1: Project Management
Project 3 involves grant administration tasks such as reporting and invoicing; completion of required
documentation to receive advance funding; completion of quarterly accountability report for
advance funding; quarterly progress reports and compilation of invoices from contractors, vendors,
and consultants; and submission to SDCWA's Webtool. The Ramona Band of Cahuilla will coordinate
with SDCWA to revise submission documents/invoices as necessary. The final step in Task 3.1 is
preparing a Project Completion Report. This task also includes development of the Targeted DAC
Needs Assessment for the DAC, EDA, and URC communities targeted by this Project.
Deliverables:
Quarterly Advanced Funding Accountability Report
Quarterly Invoices and Back-up Documentation
Quarterly Progress Reports
Project Completion Report
Targeted DAC Needs Assessment for Project 3 Communities
Copy of Sovereign Immunity Waiver for Site Auditing Purposes
Task 3.2: DAC Outreach
DAC outreach will include a partnership with the AGWA to jointly host several community outreach
meetings. Stakeholder feedback generated during the community outreach meetings will be shared
with the USMW IRWM to aid in the development of the areas DAC Needs Assessment.
Deliverables:
Agenda for up to two DAC Outreach Workshops
Task 3.3: Planning
Activities under this task include development of a hydrogeological framework and quantification of
a hydrologic budget for the Anza-Terwillinger Groundwater Basin.
Subtask 3.3.a: Update and Summarize the Conceptual Hydrogeological Framework
The previous USGS study of the Anza-Terwillinger Area defined the thickness and
characteristics of the alluvial sediments that are the main part of the aquifer system and
identified where wells completed in the underlying fractured bedrock are located. Although
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the fractured bedrock is an important part of the aquifer system, the thickness and hydraulic
characteristics of the fractured bedrock are not well understood. Under Subtask 3.3.a, analysis
of data from drillers' logs or other sources of information on water level response to pumping in
wells, vertical distribution of well open intervals, and bedrock descriptions will be used to
improve characterization of the location and thickness of fractured bedrock. This information
will be combined with the previously collected information on basin characteristics of the
alluvial aquifer system to update and summarize the overall conceptual hydrogeologic
framework and make decisions about where new geophysical data collection and future
research drilling is needed.
Subtask 3.3.b: Conduct Surface Geophysical Study
Based upon the analysis in Subtask 3.3.a, new borehole geophysical log data will be collected
from selected existing wells with polyvinyl chloride (pvc) casing and access for geophysical
tools. The borehole geophysical logging could be used to measure detailed profiles of
sediment and bedrock permeability and porosity (potentially including collection of resistivity,
gamma, nuclear magnetic resonance, and borehole flow) that are currently lacking in the
basin. In addition, surface geophysical data, which could include seismic, resistivity, or
electromagnetic methods, will be collected in selected areas to develop spatial
understanding of the thickness of fractured bedrock and its relation to proximity to faults and
other structural features. Better understanding the spatial distribution of fractured bedrock
aquifers will be necessary to include these aquifers in future groundwater flow models.
Subtask 3.3.c: Collect and Evaluate Groundwater Level Data
This subtask will include the installation of pressure transducers, along with data collection and
analysis by USGS hydrologists. Data will be collected over a period of approximately one year,
with regular visits to the wells made by USGS staff to retrieve the data.
Additional groundwater level measurements across the basin need to be collected to map
how groundwater levels vary across the basin and with time in response to changes in water
use and climatic fluctuations, particularly following the recent extended drought. Continued
measurements in wells with water -level data extending back to the 1940s and 1950s are
particularly valuable to evaluate Tong -term trends. The groundwater level monitoring data are
essential to calibrate a groundwater flow model planned for the future.
Subtask 3.3.d: Install Gaging Stations and Analyze Flows
This subtask will install a stream gage, a crest stage gage, and streambed sensors, along with
data collection and analysis by USGS hydrologists. Data will be collected over a period of
approximately one year, with regular visits to the wells made by USGS staff to retrieve the data.
Historical streamflow data in the study area are sparse. There are no streamflow gaging
stations in the basin that have been active since the 1950s. Streamflow is generally ephemeral.
Under Subtask 3.3d, a streamflow gaging station will be installed, to collect and define surface
flow in the basin. Streamflow response to rainfall, snowmelt, and irrigation return events is vital
to calibrate runoff and recharge models of the watershed, which in turn are key inputs to the
groundwater flow model.
Because streamflow gaging stations cannot be deployed at all locations where information
on stream runoff is needed, cost-effective proxy measurements of streamflow duration,
infiltration, and peak stage will be used to estimate streamflow and recharge in the distributed
drainage network. These measurements can be made at dozens of sites as a complement to
continuous streamflow measurements at a single integrator site on Cahuilla Creek. A
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combination of streambed electrical resistance sensors to measure streamflow duration,
streambed temperature profiles to estimate stream infiltration, and crest stage gages to
record peak stream stage will be used to estimate how runoff and recharge from streamflow
vary across the basin and to improve the accuracy of watershed models to simulate these
flows.
Subtask 3.3.e: Analyze Land Use Changes
This subtask will analyze land use changes in the basin. The project's partners and consultants
will obtain and interpret aerial surveys, satellite imagery, and geographic information system
data from various sources to map how land use has changed over time in the study area. This
information will directly contribute to models used to simulate recharge and runoff.
Subtask 3.3.f: Update Watershed Model
A watershed model, the Basin Characteristic Model (BCM) that simulates monthly recharge
and runoff was updated and refined as part of the recent USGS study in the Anza study area.
However, only reconnaissance analysis was done because this model was not well
constrained due to the absence of streamflow or streamflow location and duration data, or
independent estimates of where recharge from streams may occur. This subtask will further
update the model with the data developed under Subtasks 3.3.a through 3.3.e.
Subtask 3.3.g: Analyze Evapotranspiration and Groundwater Outflow
Using the updated conceptual hydrogeological models, new data collected in this study, and
estimates of evapotranspiration from crop coefficient models and/or satellite imagery,
estimates of evapotranspiration from natural and irrigation landscapes will be calculated for
the basin. These estimates of evapotranspiration and other groundwater outflow will be
compared to recharge estimates to develop a better constrained understanding of the water
budget. These estimates will provide input to a groundwater flow model developed as part of
future study phases for simulating the groundwater system.
Subtask 3.3.h: Prepare Baseline Study Report
A Baseline Study Report will be published describing the results of Subtasks 3.3.a through 3.3.g.
The Baseline Study Report will inform groundwater managers about the basin and form the
basis for the next phase of basin studies. This effort will support sustainable management of the
basin by answering critical questions regarding basin hydro -geography necessary to
understanding sustainable levels of use. One or more USGS data releases that include data
collected for the study will be published. Some of the data collected will be available from the
publicly accessible USGS National Water Information System website. All reports and data will
be available from public websites.
Deliverables:
Analysis of data from drillers' logs
Updated summary of the conceptual hydrogeological framework
Technical memorandum on pilot surface and borehole geophysical investigation
Analysis of land use based on aerial surveys
Updated Basin Characteristic Model
Evapotranspiration estimates
Baseline Study Report
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Public meeting materials
PROJECT 4: GROUNDWATER PLANNING FOR PAUMA VALLEY DACS AND TRIBES
LOCAL PROJECT SPONSOR: County of San Diego
Project Partners: Yuima Municipal Water District and Lazy H Mutual Water Company
PROJECT DESCRIPTION: The County of San Diego (County), Yuima Municipal Water District (Yuima
MWD), and their local partners are leading efforts in creating a more reliable drinking water supply
source for the DACs in Pauma Valley. As local groundwater aquifers are depleted, DACs in the area
become more vulnerable to water resource issues. This issue is being addressed in two ways: (1)
development of a Groundwater Sustainability Plan (GSP) and (2) the consolidation of Lazy H Mutual
Water Company (Lazy H MWC) with Yuima MWD.
The Sustainable Groundwater Management Act of 2014 (SGMA) mandates that the San Luis Rey
Valley Groundwater Basin (SLRVGB) be managed sustainably by 2042. SGMA requires that a
Groundwater Sustainability Agency (GSA) be formed by June 30, 2017 and a Groundwater
Sustainability Plan (GSP) be developed by 2022. With input from stakeholders and the community, the
formation of a multi -agency GSA for the SLRVGB is nearing completion. Stakeholder outreach and
community engagement will continue to be an important component of GSP preparation within an
area containing DACs. Once the GSA is formed, a consultant will be hired to prepare a GSP that
complies with SGMA and the Emergency Regulations. The formation of a multi -agency GSA with the
County of San Diego, Yuima MWD, and local agencies will have laid the foundation for developing a
GSP that will increase the reliability of the region's water supply by effectively and efficiently
managing the local groundwater aquifers.
In conjunction with development of the GSP, the Lazy H MWC shareholders have requested Yuima
MWD to assist in a study for ultimate consolidation of their aging water system. The Lazy H MWC is a
small DAC community consisting of 42 parcels and 40 shareholders/property owners. They depend on
the water supply from two groundwater wells that are 53 and 36 years old, respectively, and are
experiencing historically low ground water levels due to the extended drought, as well as water
quality issues. The small Lazy H community does not have the resources to identify all the necessary
steps for consolidation and are concerned that their small mutual water company may not have the
resources or ability to be able to supply a safe and sustainable water supply to their community. The
Lazy H community requested assistance in developing a consolidation, design, and funding plan for
the long-term sustainably of their community's water supply, including the necessary documents to
get them to the point of shovel ready plans and specifications to move this project forward. The Lazy
H MWC and community has reached out for assistance in identifying funding for DACs and
assistance identifying the required system consolidation regulatory approvals (Yuima MWD, Local
Agency Formation Commission [LAFCO], and Health Department), improvements, and construction.
Yuima MWD is the only Public Agency in the Pauma Valley area with staff that can assist them
through this process. Yuima MWD staff has requested support from the County to implement this
grant while Yuima MWD will work with consultants to provide a feasibility study and construction
documents that will identify the steps and lead the way to consolidation of the water systems.
Task 4.1: Project Management
Project management activities involve grant administration tasks such as reporting and invoicing.
Task 4.1 will include all reporting and invoicing related to both GSP Development and Lazy H MWC
consolidation. Activities under this task include completion of required documentation to receive
advance funding; completion of quarterly accountability report for advance funding; quarterly
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progress reports and compilation of invoices from contractors, vendors, and consultants; and
submission to SDCWA's Webtool. The County of San Diego will implement this task and coordinate
with Yuima MWD and SDCWA to revise submission documents/invoices as necessary. The final step in
Task 4.1 is preparing a Project Completion Report.
Deliverables:
Quarterly Accountability Report
Quarterly Invoices and back-up documentation
Quarterly Progress Reports
Project Completion Report
Task 4.2: DAC Outreach
Outreach activities listed in these sections include community outreach for GSP development and
Lazy H consolidation.
Subtask 4.2.a: Community Outreach - GSP
The County will conduct stakeholder outreach and community engagement activities during
GSP preparation. The County will first prepare background materials on SGMA implementation
and the GSP process. Outreach and Executive Team meetings will be held with local agencies
and the public to discuss components of the GSP, incorporate input and recommendations,
and determine next steps to successfully implement SGMA in the SLRVGB. These meetings will
help to develop a consensus approach on moving forward with necessary projects and
management actions to ensure sustainable groundwater management. Due to the large
number of stakeholders and organizations with an interest in the basin, including Tribes, private
pumpers, and mutual water companies, outreach efforts are anticipated to be extensive, with
quarterly outreach meetings conducted for the duration of the planning Project.
Subtask 4.2.b: Community Outreach - Lazy H Consolidation
Similar to the GSP outreach process, background material and presentations will be prepared
by Yuima MWD for three community meetings with property owners/shareholders. The
meetings will help to identify current issues for Lazy H MWC stakeholders (see description under
"Current Conditions in the Planning Area and Impacts to DACs" above), and the benefits for
consolidation with Yuima MWD. The scope of services, time requirements and proposal
requirements for the Feasibility Study Request for Proposal.
Deliverables:
o Presentation materials for GSP preparation and SGMA implementation (assumes quarterly
public meetings)
o Confirmation of successful vote of the shareholders for a Consolidation Feasibility Study
Task 4.3: Planning
All activities under Task 4.3 are considered planning activities that will help to develop groundwater
sustainability projects, prepare project schedules, and determine budgets required for GSP
implementation.
Subtask 4.3.a: Existing Data Compilation and Assessment
This subtask will include collection and assessment of data from all available sources to aid in
development of the GSP. Data could include, but is not limited to, local and regional reports,
plans, studies, models, existing well information, basin condition information, pumping records,
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groundwater elevation data, surface and groundwater quality data, stream gauging data,
precipitation records, water rights summary, water demand (including historic use),
groundwater contamination, prior water budgets, subsidence records, and other information
pertinent to GSP development. A technical memorandum will be prepared to summarize the
data assessment.
Subtask 4.3.b: Water Level and Quality Data
The County will lead the effort to conduct quarterly water level monitoring and semi-annual
water sampling/analysis of wells in the groundwater monitoring network in the Pauma and
Pala Sub basins. These data will be used to inform the GSP.
Subtask 4.3.c: Water Budget
This subtask will develop the hydrogeologic flow model/water budget for the Pauma and Pala
Subbasins to simulate current conditions in the groundwater system regarding water levels and
water quality to be used for the development of a hydrogeologic flow model to predict future
impacts. This water budget is a critical component of the GSP, and forms the basis for
understanding sustainable use of the groundwater basin.
Subtask 4.3.d: Feasibility Study and Consolidation Process Steps and Timeline
Yuima Staff will complete a Request for Proposal for a Consolidation Feasibility Study and will
identify all necessary steps and associated fees for consolidation including regulatory review
such as LAFCO. A conceptual level improvement plan and costs will be developed as part of
this study.
Deliverables:
o Memo on Existing Data Assessment
o Water Level and Quality Data
o Water Budget
o Request for Proposal for Feasibility Study
o LAFCO Approval Timeline
o Conceptual Improvement Plan
o Consolidation Budget
Task 4.4: Stakeholder Consolidation Vote
Subtasks included under the stakeholder consolidation vote consist of the presentation of the final
consolidation feasibility study and a stakeholder vote on consolidation approval.
Subtask 4.4.a: Feasibility Study Presentation
The Feasibility Study consultant team will present the study to the Lazy H Board of Directors and
Stakeholders for review. Once reviewed, the stakeholders will have an opportunity to ask
clarifying questions, if necessary, to fully understand all benefits, and any ramifications resulting
from consolidation.
Subtask 4.4.b: Stakeholder Vote
Once the study has been presented and thoroughly reviewed by the Board and Stakeholders
Yuima staff will conduct a vote to determine if the stakeholders would like to move forward
with the consolidation process or remain independent from the Yuima Municipal Water District.
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Deliverables:
o Final Feasibility Study
PROJECT 5: HEALTHY WATER FOR FORESTER CREEK DACS
LOCAL PROJECT SPONSOR: San Diego River Park Foundation (SDRPF)
Project Partners: Earth Discovery Institute and California Polytechnic University Pomona's Studio 606 or
Similar Program
PROJECT DESCRIPTION: In order to prevent water quality issues and to increase engagement of the
DACs living in the Forester Creek watershed in the City of El Cajon, investment is needed to evaluate
and plan for best practices for illegal trash and dumping prevention. Project 5 will utilize a variety of
DAC involvement tools to better understand the trash issues within the watershed and identify long-
term solutions for addressing them:
Organize a stakeholder committee, including community members and agency representatives, to
engage and empower community members in the process of evaluating needs and future projects.
Engage partners from the community using culturally appropriate, innovative strategies for
addressing trash and lack of recreation.
Hold trainings to engage community volunteers in on -the -ground source identification assessments.
Teams of volunteers'will assess quantities and types of trash entering the creek as dumping,
stormwater debris, litter, homeless encampment debris, and other categories as needed.
Documentation and analysis will take place at seasonal field assessments along the creek, and
following major storm flushing events. Sorting and weighing of trash and debris will provide valuable
data for planning future trash capture and prevention projects. These data will be compared to data
along the main stem of the San Diego River both upstream and downstream of the confluence with
Forester Creek, to evaluate impact on downstream communities and opportunities for collaboration.
Complete a Recommendations Report with community priorities. Conduct community outreach
and surveys to assess and document community -defined recreation needs. In order to plan for future
recreational and nature interpretation on the creek, we must understand current community
preconceptions or awareness levels.
Conduct targeted surveys in Title 1 schools in El Cajon to evaluate youth understanding of water
resource issues. Through this planning project, we will identify opportunities for future projects to
address both sides of this issue:
Reduce threats and stressors to water quality related to trash issues through development of more
effective trash capture and prevention and increased community participation in the project
process.
Reconnect the community to the creek through plans for increased recreational resources and
interpretive outings. Planning will focus on developing needs assessment and current level of
awareness through community surveys and outreach. Using this data, we will synthesize preliminary
recommendations and existing Best Management Practices (BMPs) for non -contact water -based
recreation opportunities, such as wildlife viewing areas or other needs as defined by the community.
Ultimately, we believe that this effort will also lead to a reduction in threats and stressors as
community members become more engaged in stewardship.
Task 5.1: Project Management
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Task 5.1 involves quarterly reporting to SDCWA and DWR on project progress, as well as preparation
and submission of a Project completion report. Activities under this task include preparation and
submittal of materials that may be required for grant execution. This task also includes development
of the Targeted DAC Needs Assessment for the DACs targeted by this Project. This task also involves
preparation and submittal of materials to secure advance payment. All advanced payment
reporting and invoicing activities will occur under this subtask.
Deliverables:
o Quarterly Accountability Reports
o Quarterly Progress Reports
o Quarterly Invoices
o Targeted DAC Needs Assessment for Project 5
o Project Completion Report
Task 5.2: DAC Outreach
This task includes activities required for direct outreach and community engagement within the San
Diego River Watershed to assist with identification of pollution and recreational access needs along
Forester Creek. This task comprises three subtasks, each geared to raise awareness of Forester Creek
and actively engage individuals within the surrounding DACs.
Subtask 5.2.a: Community Stakeholder Group
This subtask involves organizing and facilitating community stakeholder meetings to determine
community needs related to pollution and recreational access to Forester Creek. It will also
involve communication, outreach, and public education within the El Cajon community
about the proposed activities via existing mechanisms (social media, emails, websites, and
flyers). Surveys targeting DAC residents in El Cajon will be conducted to inform the stakeholder
group as well as planning activities under Task 5.3.
Subtask 5.2.b: Field Assessments and Surveys
This subtask involves conducting field assessments and surveys with trained volunteers to
collect, sort and weigh trash and debris in and around Forester Creek to determine sources.
Volunteers will be solicited from within El Cajon DACs and trained by SDRPF staff. Existing
trained volunteers will also provide training and peer leadership. Data from these assessments
will be incorporated into SDRPF's existing database, which will also be updated to address the
needs of these assessments.
Subtask 5.2.c: Education
Subtask 5.2c will provide outreach and education through local schools. In cooperation with
Earth Discovery Institute, SDRPF will engage community teachers at Title I schools and conduct
a minimum of six field trips to engage youth in watershed management. SDRPF will conduct
targeted surveys in Title 1 schools in El Cajon to evaluate youth understanding of water
resource issues.
Deliverables:
o Survey results about community awareness and perceptions of Forester Creek
o Analysis of source identification for trash and illegal dumping in Forester Creek
o Community volunteer records
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o Survey results documenting youth understanding of water resource issues
Task 5.3: Planning
Task 5.3 includes two subtasks to develop planning documents to lay the foundation of future
improvements to Forester Creek. These documents will evaluate and assess opportunities and
mechanisms for reducing trash loading and improving recreational opportunities, especially for
residents of surrounding DACs.
Subtask 5.3.a: Trash Capture and Reduction Plan Development
Subtask 5.3.a will utilize a consultant to develop an actionable plan to reduce threats and
stressors to water quality in Forester Creek that are related to trash issues. The Trash Capture
and Reduction Plan will develop more effective trash capture and prevention measures, and
will incorporate the results of the field assessments and inputs from the community stakeholder
group (Subtasks 5.2.a and 5.2.b).
Subtask 5.3.b: Recreational Access Plan Development
Under this subtask, SDRPF will partner with Cal Poly Pomona's Studio 606 program or similar
program to develop an actionable Recreational Access Plan for Forester Creek, based on
inputs received during the activities in Task 5.2, and an analysis of relevant data and
community needs.
Deliverables:
o Trash and Capture Reduction Plan
o Recreational Access Plan
PROJECT 6: ALTERNATIVE NON -POTABLE WATER SUPPLIES, XERISCAPE DESIGN, AND FLOOD PREVENTION
FOR DACS
PROJECT SPONSOR: University of California San Diego - San Diego Bioregional Center for Sustainability
Science, Planning and Design (UCSD BRC)
Project Partner: San Diego Housing Commission (SDHC)
PROJECT DESCRIPTION: UCSD and SDHC have partnered to engage DAC residents in the design of
effective use of alternative non -potable water supplies while also expanding the understanding of
the safety of the appropriate use of non -potable water. This Planning Project will develop completed
designs, cost estimates and permitting for water resilient landscapes on SDHC properties, as well as
designs, cost estimates and permitting preparation for implementation of water resilient landscapes
and alternative non -potable reuse systems on sites in Chula Vista and Imperial Beach. These designs
will integrate alternative non -potable water supplies and drought- and flood -resistant features into
community greenspace, urban agriculture, and green infrastructure.
SDHC estimates that the average monthly demand for irrigation water at its properties in mapped
DACs is 1.5 million gallons per month during peak use. This estimate used a base average of irrigation
meter data (where available), overall water uses at the properties, and property type. SDHC
estimates that a 55% reduction in irrigation is possible. If the plans produced by this Project are
implemented across all 81 SDHC sites in DACs, savings could be as high as 825,000 gallons per month.
Reductions in irrigation water needs have also been shown to reduce site runoff volumes and
conveyance of pollutants into nearby water bodies. Additionally, the effort will help to promote
alternative non -potable water reuse at multi -family sites.
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Task 6.1: Project Management
This task includes activities required for grant administration, reporting, and invoicing for the work that
will be completed under Task 6.
Subtask 6.1.a: Reporting and Invoicing
UCSD BRC will prepare and submit initial and quarterly reporting to SDCWA and DWR on
project progress. This task will also include entering into a project sponsor agreement with
SDCWA, as well as preparation and submittal of documentation required for grant execution.
UCSD BRC will also prepare and submit initial and quarterly invoicing to SDCWA for submittal to
DWR. This includes reviewing invoices from project partners and contractors, and preparing
invoice packages compliant with grant agreement requirements, as well as submittal of the
invoice package to SDCWA's online Webtool.
Subtask 6.1.b: Targeted DAC Needs Assessment
UCSD BRC and the grant partners will prepare a joint Targeted DAC Needs Assessment report
identifying DAC issues and strategies emerging from this Project. This needs assessment will be
developed based on the results of coordination efforts with the cities of Imperial Beach and
Chula Vista, as well as engagement activities with the DAC residents in SDHC's properties
within the City of San Diego. The "community weaving" process described in Subtask 6.2c and
the engagement with SDHC residents in Subtask 6.2.d will inform the Targeted DAC Needs
Assessment.
Subtask 6.1.c: RFP Development and Contractor Selection
SDHC will lead preparation and issuance of a Request for Qualifications (RFQ) for engineering
design, landscape architecture, and permitting services from qualified consultants. It is
anticipated by UCSD and SDHC that one consultant or consultant team will be hired to be
part of the design and community engagement process, and to prepare the documentation
described in this scope of work. This consultant or consultant team would be involved with
these efforts for SDHC properties as well as the sites in Imperial Beach and Chula Vista. The final
contract agreements with the selected consultant team will specify the level of effort and
project management structure for each component of the project, to ensure consistency with
this work plan and budget, and the project deliverables.
Deliverables:
o Quarterly Progress Reports
o Quarterly Invoices and Backup Documentation
o Targeted DAC Needs Assessment for Project 6
o Completion Report
o RFP for Engineering Design, Landscape Architecture, and Permitting Services
o Executed Contract with Contractor
o Planning Project Completion
Task 6.2: DAC Outreach
Task 6.2 Outreach includes extensive, robust outreach in target DACs (includes EDAs and URCs in
SDHC housing). The four proposed subtasks will actively engage DACs with the planning activities to
lay the groundwork for effective implementation of the plans in future projects. This task is also
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designed to ensure DACs understand the benefits of implementing the plans, as well as to solicit input
from DACs regarding their needs.
Subtask 6.2.a: DAC Needs Assessment Presentations to RAC
The project partners will prepare and deliver presentations to the San Diego IRWM Program's
Regional Advisory Committee (RAC) at one or more of the RAC's regularly held stakeholder
meetings.
Subtask 6.2.b: Public Health - Project Dissemination
A consultant will lead dissemination efforts on the public health aspects of alternative uses of
non -potable water. Project partners will assist with this effort as appropriate based on the
audience and objectives of different dissemination methods. Venues for information
dissemination will include conferences, regulator round -tables, municipal permitting staff, the
engineering and design community, and agencies active in DACs.
Subtask 6.2.c: Outreach - Identify Community Engagement and Reuse Opportunities in Chula
Vista and Imperial Beach
Subtask 6.2.c includes outreach efforts specifically targeting DACs in the cities of Chula Vista
and Imperial Beach. Chula Vista has large areas that qualify as DACs, and most of its
population are minority populations that may be considered URCs. Imperial Beach qualifies as
a DAC, and is also home to primarily minority populations. This targeted outreach includes
three components, described here as Subtask 6.2.c-1 though Subtask 6.3.c-3.
Subtask 6.2.c-1: Chula Vista and Imperial Beach - Meet with City Leadership, Community
Groups, and Collaborators to Identify Opportunities
UCSD BRC will convene meetings with leadership in the cities of Chula Vista and Imperial
Beach. In each city, a team will work with City leadership to identify sites and community
groups within mapped DACs that offer potential application of alternative non -potable water
supply, focusing on laundry -to -landscape greywater, rainwater harvesting for urban
agriculture, and stormwater for greenspace. Each city has already identified several potential
sites and community groups that will be narrowed down during this Project. SDFSA will also
provide knowledge regarding existing and potential urban agriculture sites and community
organizations, while affordable housing developers in each City will be contacted to help
identify potential projects and sites where alternative non -potable reuse systems can be
incorporated to act as pilot locations.
Subtask 6.2.c-2: Chula Vista and Imperial Beach - Conduct Outreach and Community
"Weaving" Process with Candidate Areas and Sites
A consultant will lead community engagement with identified community groups or
neighborhood areas selected in Imperial Beach and Chula Vista under Subtask 6.2.c-1, and
will act as the primary liaison and facilitator for work with the identified neighborhoods,
organizations, and potential project sites. All sites identified in Subtask 6.2.c-1 are expected to
be DACs in Imperial Beach and Chula Vista. Outreach completed under Subtask 6.2.c-2 will
work with key individuals in the targeted communities, who will act in the interest of their
communities and as appropriate would lend credibility to the outreach and engagement
efforts being undertaken by the project partners. This process is referred to as "weaving"
because it works in and through the existing information pathways, organizations, and
social/leadership structures within a community. The consultant will lead the weaving process,
which begins by identifying leaders and organizations who are credible and reliable sources of
information. Discussion and planning with these leaders yields key insights on what community
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members know or do not know about issues such as urban agriculture, water conservation,
and non -potable reuse; their limitations in participating (e.g. transit access, food access, costs,
etc.); their likely concerns; and the best methods of drawing people together to learn and
become actively engaged in the process of design and management of urban green spaces
and water systems. As has been the case at UCSD's Ocean View Growing Grounds site in a
disadvantaged area of San Diego, SIO staff will provide science communication and support
regarding water systems, soil systems, and urban applications of alternative non -potable water
supplies in the context of community engagement. SDFSA will provide support for
engagement related to urban agriculture applications. The selected engineering
design/landscape architecture contractor also will be engaged to provide input on
alternatives, design constraints or considerations. Once initial options for sites and projects are
identified, Global ARC will provide community engagement such as attending community
meetings, organizing "field days" and site walks, and providing survey and input opportunities
for residents and organizations.
Subtask 6.2.c-3: Chula Vista and Imperial Beach - Conduct Site Visits and Provide Science
Translation from Public Health Process
A consultant and UCSD BRC will facilitate direct contact with DAC community members and
working group leadership teams, as well as the designers, installers and operators of
alternative non -potable water systems in San Diego to allow residents, stakeholders, and
design support professionals to visit existing installations, understand cost and maintenance
issues, and learn from the community's experience. We will use the "weaving" process
described in Subtask 6.2.c-2 above to determine the sites, timing, and content of the site visits
and science translation activities. Visits are anticipated to include "field days" and tours of
properties where greywater, rainwater harvesting, and stormwater biofilters are in place,
including sites on the UCSD and SIO campuses, at single-family homes in North Park, and
elsewhere in the region. This will provide a direct peer -to -peer and community -building
opportunity helpful to address concerns and "unknowns" about alternative non -potable
systems.
Subtask 6.2.d: Outreach - Identify Water Conservation and Reuse Opportunities on SDHC
Properties
This subtask focuses on outreach targeting residents of SDHC properties. These residents are
DACs, and frequently represent minority populations that could be considered URCs. Work
completed under this subtask has been broken into two components, described here as
Subtask 6.2.d-1 and Subtask 6.2.d-2. SDHC has 81 properties located within DACs; past
outreach efforts have reached over 14,000 residents and 2,000 landlords.
Subtask 6.2.d-1: SDHC - Engage Residents, Property Managers, Leadership in Discussion of
Landscape Uses, Options
The consultant will work with SDHC to prepare and carry out feedback/engagement
strategies that effectively involve SDHC property residents and managers in discussing where
and how landscaped areas are used, perceptions of landscapes and water resources,
desired opportunities for open space, active recreation or food production on area
properties, and considerations for design, maintenance and governance. Anticipated
methods include but are not limited to an online survey, comment boards, focus groups, and
identification of "weavers" who are SDHC property residents (similar to the outreach in Subtask
6.2.c-2), meetings on SDHC properties that will be advertised to residents, and "walkthroughs"
on SDHC properties with residents to understand the use and function of landscaped spaces.
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While on -site outreach to SDHC properties will target residents at the selected properties, they
will be open to residents outside of a given property.
Subtask 6.2.d-2: SDHC - Provide Science Translation, and Technology Demonstration, to
Residents and Property Managers
Once initial outreach is completed, UCSD BRC and its partners will provide comparable to the
work in Subtask 6.2.c-3 above for SDHC maintenance and management staff, and residents,
to visit and learn about alternative non -potable water supplies, urban agriculture, xeriscaping,
greywater, and rainwater harvesting in San Diego. This outreach will also include a component
on flood prevention to address known flooding problems that occur at some SDHC properties,
and how changes to landscape design can help address flooding issues on the sites. The
consultant team (engineering design/landscape architecture) selected in Subtask 6.1.c will
participate in this process to gauge residents' interests, concerns and desires for redesigned
landscapes.
Deliverables:
o Documentation of meetings and workshops, (e.g., pictures, sign -in sheets)
o Feedback materials (e.g., surveys or comment board)
o Final list of selected neighborhood areas and community workgroups
o Group leadership and working group structures
o List of preliminary identified sites and applicable organizations
o Up to two journal articles
o UCSD BRC website content (website screen captures)
o Presentations and website case study
Task 6.3: Planning
This task includes four subtasks, each designed to develop plans or recommendations that would
contribute to the designs in Task 6.4, the Targeted DAC Needs Assessment in Subtask 6.1.c, or
otherwise facilitate future implementation of alternative use of non -potable water within DACs.
Subtask 6.3.a: Public Health Research Translation
A lack of education regarding the safety of non -potable water can prove a hindrance to
adoption of non -potable water reuse regulations by municipal planning, permitting, and
public health agencies, and well as implementation of water reuse systems in DACs, especially
those with substantial non-English speaking populations. Improved public health education is
critical to successful implementation and continued use of non -potable water in communities.
Public health research translation includes the communication of scientific research about
non -potable water reuse into lay terms for both regulators and community members. Public
health research translation also is needed to ensure that local land use and environmental
health permitting processes are consistent with the most current and state-of-the-art Statewide
knowledge and practice around alternative non -potable re -use system design and
maintenance. The disconnect between local permitting processes and current best practices
in design has been a substantive barrier to greater safe and effective implementation at the
local level, as noted in the participation letters from the Cities of Imperial Beach and Chula
Vista. This subtask includes three components to identify public health translation needs and
to engage directly with regulators (including and especially County environmental health and
municipal planning and land use permit managers), DAC residents, and system designers to
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define safe alternative uses of non -potable water, to establish recommendations for design
and management, and to identify updates to permitting processes and standards needed to
increase safe implementation of alternative non -potable water use systems. Subtask 6.3.a is
integral to the project outcomes around advancing non -potable reuse and will inform
outreach, engagement, and design/permitting processes.
Subtask 6.3.a-1: Public Health - Convene Working Group
A consultant will convene a working group of public health and allied professionals who will
serve in an advisory capacity to work through regulatory, research, design and management
issues related to alternative non -potable water supply in DACs. This working group will include
professionals and community leaders who are actively engaged in work with DACs in Imperial
Beach, Chula Vista, and the City of San Diego, as well with SDHC constituents or residents.
Subtask 6.3.a-2: Public Health - Problem Statement/Identification and Research Translation
Process
This subtask will result in a concise Problem Statement/Identification which summarizes the
issues where research translation is needed to maximize potential benefits of alternative non -
potable supply in the context of public health and community resilience in the region. Efforts in
this subtask will focus on applicability to resilience and public health planning, such as creating
greenspace and promoting community agriculture in DACs. Work will include background
interviews and research with permitting staff, designers and installers of alternative non -
potable reuse, and environmental health regulators and professionals, to assess levels of
knowledge, barriers, and other considerations.
Subtask 6.3.a-3: Public Health - Facilitated Process and Regulatory Recommendations
Following completion of Subtask 6.3.a-2, a facilitated process will be implemented to yield
specific regulatory recommendations that maximize the potential benefit of alternative non -
potable supply, and identify specific objectives and considerations for the design and
management of these systems in DACs. Recommendations are anticipated to include
County- and municipal -level issues as well as specific next steps for facilitating permitting,
providing greater education, and ensuring safe reuse. This will build on the CCDEH workplan
goals to address barriers. Working group meetings will include DAC members representing
different public interests, but are expected to be highly technical in nature and as such are
not anticipated to be advertised as public meetings.
Subtask 6.3.b: Water Use and Conservation Database Coordination
This subtask includes work require to update SDHC's existing database to meet the needs of
SDHC related to this Project. SDHC will engage with the City of San Diego to create a data
sharing platform whereby water consumption information is readily available to project staff.
This effort includes identification of data fields that require ongoing input from users to
maintain up-to-date information, as well as identification of critical customer information
required to develop a standard set of dimensions to apply to data from San Diego Public
Utilities Department. This task will also include creation of guidance for development of data
sharing platform application, which would allow for data integration and functionality of
active usage management. Based on available resources and what is learned from data,
SDHC will develop an action plan to monitor resident water consumption, conduct
comparative analysis and measure progress, post Project completion, and initial baseline
consumption information. This comparison will allow us to assess the effectiveness of the
landscape renovation.
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Subtask 6.3.c: Planning - Identify Community Engagement and Reuse Opportunities in Chula
Vista and Imperial Beach
Subtask 6.3.c has been further divided into two components to identify sites in Chula Vista and
Imperial Beach, as well as further refine engagement and reuse opportunities in the target
sites.
Subtask 6.3.c-1: Apply UCSD Spatial Analytics and Participatory Mapping Tools with
Community Groups
Once sites/organizations and initial project possibilities are identified, UCSD BRC will
coordinate with the targeted communities to use spatial analysis models to focus on
and evaluate potential sites for reuse opportunities, as well as to identify project types,
landscape approaches, and rainwater/stormwater harvesting potential. Potential for
use of some sites as Alternative Compliance for stormwater permitting may be
evaluated, if requested by Chula Vista or Imperial Beach. At affordable housing sites,
potential quantitative benefits of individual projects such as potable water conserved,
volume of stormwater infiltrated, area of landscape irrigated, and reduction in
wastewater flows if/where laundry greywater is utilized would be documented.
Subtask 6.3.c-2: Finalize Sites, Selected Options, and Community Leadership Team for
Design Process
Under this subtask, selected sites will be finalized. The consultant will also work with
community members and leadership from organizations and each city to identify
important aspects of safe and effective operation of the alternative non -potable
systems. This may include a plan and budget for operation and maintenance, budget
projections for variability in supply (i.e. need for potable water back-up in dry conditions
or if an apartment with laundry greywater is vacant for an extended period), and
agreements on how water supply for community gardens will be allocated.
Subtask 6.3.d: Planning - Identify Water Conservation and Reuse Opportunities on SDHC
Properties
SDHC staff, the UCSD BRC team, and the selected engineering design/landscape architecture
team will build on existing work by SDHC to identify the extent and types of landscape
conditions on SDHC properties in DACs within the City of San Diego. Outputs from this task will
identify the extent, locations and relative visibilities, and water consumption profiles of SDHC's
portfolio of DAC properties' landscapes. UCSD BRC's spatial analysis toolkit will be applied to
evaluate other cross -factors including area health indicators, flood prone areas, and surface
flow paths to identify opportunities for alternative non -potable use and storm water mitigation.
Deliverables:
o List of committed participants and affiliations
o Problem Statement report
o Final workgroup report with recommended actions
o Recommendations for Database revisions
o Guidelines for application development for database
o Participatory spatial analysis documentation
o Documentation of final site selection
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o Governance outline for each selected site
o Mapping and inventory of landscape conditions, site visibility and relative water
consumption on SDHC properties
Task 6.4: Design
Task 6.4 will result in physical designs and related permitting documents applicable to the selected
sites within the targeted DACs. These designs are also anticipated to be adaptable to other
locations. Design activities have been divided into three subtasks.
Subtask 6.4.a: Chula Vista and Imperial Beach - Prepare Site Plans, Cost Estimates, and
Permitting
The selected engineering design/landscape architecture contractor will prepare site plans,
cost estimates, and permitting as applicable for up to three sites in each city (Chula Vista and
Imperial Beach), including specifications for landscape, storm water management, and
alternative non -potable reuse systems. Estimated water use savings will be developed with the
site plans, depending on the selected properties. During plan development, periodic meetings
and presentations to the working groups and stakeholders for each site will be held to gain
continuing and meaningful input into the designs and ensure understanding of operation and
maintenance issues. Permitting efforts under this task will include preparation of supporting
technical materials, but not acquisition of permits, which will occur under a future
implementation project.
Subtask 6.4.b: SDHC - Prepare Site Plans, Cost Estimates, and Permitting
The selected engineering design/landscape architecture contractor will prepare site plans,
cost estimates and permitting as applicable for SDHC properties. To the extent possible within
the project budget, sites will be grouped by type or typical landscape condition (e.g. interior
courtyard, lawn, passive recreation, etc.) so that SDHC can develop typical specifications for
the renovation and management of its properties with water -conserving landscapes,
community garden opportunities where desired, and use of different alternative non -potable
systems. SDHC anticipates landscape designs for a minimum of 5 site types, but as many as 15,
based on the sites selected and input from the landscape architect. Estimated water use
savings will be developed with the site plans, depending on the selected properties. Periodic
meetings with property management and resident/stakeholder groups will be held to gain
meaningful input on design. Permitting efforts under this task will include preparation of
supporting technical materials, but not acquisition of permits, which will occur under a future
implementation project.
Subtask 6.4.c: Design Educational Signage
Plans for educational signage will be developed for each of the selected sites in Chula Vista
and Imperial Beach, and for SDHC properties. Planned signage for SDHC properties will
developed based on landscape and alternative non -potable water source type (e.g., laundry
to landscape graywater, water conservation xeriscaping).
Deliverables:
o Plans for approximately 2-3 sites in Chula Vista and 2-3 sites in Imperial Beach
o Plans for 5-15 SDHC sites/landscape types or settings
o Sign plans for up to 3 sites in each City (Chula Vista and Imperial Beach)
o Sign plans for SDHC properties
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PROJECT 7: SEDIMENT MANAGEMENT FOR TIJUANA RIVER VALLEY DACS
PROJECT SPONSOR: California Department of Parks and Recreation (CA State Parks)
Project Partners: Tijuana River Action Network (TRAN), Tijuana River Valley Recovery Team (Recovery
Team)
PROJECT DESCRIPTION: Project 7 will provide the final planning and design elements needed for
restoration of the Nelson Sloan Quarry- a project that seeks to fill and restore to native habitat an
abandoned sand and gravel quarry in the Tijuana River Valley (Valley) through beneficial re -use of
sediment excavated from the Goat Canyon Sediment Basins, other flood control channels, and
habitat restoration projects located in the Valley. Project 7 will result in a coordinated plan for
beneficial reuse of the excavated sediments from the Valley, developed through a cooperative
effort by the Recovery Team. The effort will produce a multi -jurisdictional agreement for sediment
management in the Valley, 95% design package, and Environmental Impact Report/Environmental
Impact Statement (EIR/EIS), and regulatory permits. These efforts will prepare for a future
implementation project that will help local DACs realize multiple benefits, including: reduced
flooding, sedimentation, vegetation overgrowth and trash pollution; improved surface water quality;
reduced volume surface runoff; increased recreational spaces; and improved food security.
The Tijuana River Valley has a decades -long history of water quality and flooding issues. Significant
improvements in wastewater treatment have in recent years improved water quality on both sides of
the border. However, storm water flows continue to bring substantial amounts of sediment and trash
and other contaminants into the Valley from sources in both the United States (U.S.) and Mexico. The
sediment and trash pollutants cause water quality impairments, threaten life and property from
flooding, degrade valuable riparian and estuarine habitats, and impact recreational opportunities
for residents and visitors. Project 7 will provide the necessary planning and design elements,
overcoming a major hurdle in a keystone project that will facilitate the implementation of several
high priority water -related projects in the Valley, and allow land managers to implement a cost-
effective solution for sediment and trash management in the Valley.
Task 7.1: Project Management
Task 7.1 includes the work required to manage the proposed Project and the grant funds.
Subtask 7.1.a: Reporting and Invoicing
This subtask involves quarterly reporting to SDCWA and DWR on project progress, as well as
preparation of materials that may be required for the grant agreement. This task also includes
a completion report and development of the Targeted DAC Needs Assessment for the DACs
targeted by this Project. This subtask also involves quarterly invoicing to SDCWA and DWR on
project progress. Activities include reviewing invoices from project partners and consultants,
preparation of a compliance invoice package, and submittal of the invoice package to
SDCWA's online Webtool. This subtask will be paid for through matching funds.
Subtask 7.1.b: Select Project Manager
A Project Manager will be selected with the use of matching funds. CA State Parks will be
responsible for selecting a Project Manager for the Planning Project.
Subtask 7.1.c: Select Consultant
The consultant selection process will begin in May 2017, and paid for through matching funds.
CA State Parks will select a consultant for this planning effort. The consultant will be responsible
for completion of design and environmental compliance and permitting.
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Deliverables:
o Quarterly Invoices
o Quarterly Progress Reports
o DAC Needs Assessment for Project 7
o Completion Report
Task 7.2: DAC Outreach
Task 7.2 includes outreach related to engaging DACs, EDAs, and URCs who would benefit from the
proposed Project 7.
Subtask 7.2.a: Negotiate Multi -Jurisdictional Agreement
This effort will require involvement of and coordination between many entities. This subtask
includes efforts to negotiate a multi -jurisdictional agreement for future operations at the
Nelson Sloan Quarry. Included in this agreement will be City, County, State, and federal
partners, as well as other project partners, as appropriate. CA State Parks will facilitate the
negotiation process, which will be paid for through matching funds.
Subtask 7.2.b: Community Outreach
This subtask involves outreach and coordination with associated DACs (City of Imperial Beach,
San Ysidro and Otay Mesa -Nestor). This effort will include bi-directional information sharing
related to flooding and contaminants in the Tijuana River Valley, and will engage the DACs in
the planning process for the Sediment Management for the Tijuana River Valley DACs Project.
Deliverables:
o Multi -jurisdictional agreement toward future operation
o Community engagement meetings, associated presentations and public comment
Task 7.3: Planning
Not applicable - all planning activities have been completed.
Task 7.4: Design
Subtasks included here consist of all engineering and infrastructure planning and design.
Subtask 7.4.a: Preliminary Plans - Design Development
CA State Parks and its consulting team will develop 65% design drawings for the Nelson Sloan
Quarry restoration. CA State Parks estimates planning work that has been completed to -date
is equivalent to 30% design.
Subtask 7.4.b: Working Drawings - Plans, Specifications, and Construction Cost Estimates
Following development of the 65% design drawings under Subtask 7.4.a, CA State Parks and its
consulting team will complete 95% design drawings, specifications, and construction cost
estimates for Nelson Sloan Quarry restoration.
Deliverables:
o 65% Design Package
o 95% Design Package
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Task 7.5: Environmental Compliance and Permitting
This task includes environmental planning, regulation, and permitting of the proposed Planning
Project.
Subtask 7.5.a: Environmental Compliance
CA State Parks and its consulting team will complete a joint EIR/EIS for the Nelson Sloan Quarry
reuse. This Project includes development of the EIR/EIS, as well as all required public noticing
and meetings. A Scoping Meeting will be held, with DACs, EDAs, and URCs who would realize
benefits from the proposed project specifically invited to attend to provide input on the
proposed project.
Subtask 7.5.b: Environmental/Regulatory Permits
CA State Parks and its consulting team will prepare submittal packages for regulatory permits,
including a Coastal Development application to the City of San Diego's Tijuana River Valley
Local Coastal Program/Land Use Plan, City of San Diego discretionary grading permit,
Construction Activities Storm Water General Permit (2009-0009-DWQ permit), modification of
the Conditional Use Permit, and coordination with US Fish and Wildlife and CA Fish and Wildlife.
Deliverables:
o Draft EIR/EIS
o Final EIR/EIS
o Notice of Determination
o Permit Applications
PROJECT 8: STORMWATER QUALITY FOR GRAPE DAY PARK DACS
PROJECT SPONSOR: The Escondido Creek Conservancy (TECC)
Project Partners: City of Escondido, Escondido Education COMPACT (COMPACT)
PROJECT DESCRIPTION: In recent years, communities are re -imagining their flood control channels as
urban assets, removing concrete wastelands and creating vibrant parks which revitalize
neighborhoods, clean water, and raise property values. The concrete, 6-mile long Escondido Flood
Control Channel bifurcates neighborhoods and affects property values and the quality of life for
nearby DAC residents. Working with the City of Escondido and other community partners, TECC
proposes to spark a re -imagining of the Escondido Creek Flood Control channel to develop a pilot
restoration project to 30% design which would showcase a restored Escondido Creek at Grape Day
Park. Grape Day Park is Escondido's "Central Park," adjacent to Escondido City Hall and the
Escondido Center for the Arts. This will be accomplished by providing water quality,
hydrologic/hydraulic, geomorphic, sediment transport and biological analysis on the opportunities to
integrate habitat restoration, including floodplain expansion, water quality enhancement, and
potential MS4 Alternative compliance within the quarter -mile site. This Project is intended to help
revitalize the creek corridor, improve water quality and riparian habitat, maintain flood capacity,
provide additional recreational access to DACs, and provide opportunities for DAC youth to engage
in water resource restoration.
Stakeholder outreach will focus on DAC communities adjacent to the site; at least 10 public meetings
will be held with the City's neighborhood committees which are organized as part of the City's
Community Development Block Grant (CDBG) implementation. Additionally, disadvantaged youth
will be recruited from DAC communities to become "Conservation Fellows," and receive mentoring
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from project consultants to learn the technical skills needed to carry out this project such as civil
engineering, hydrology and wildlife biology. Project consultants will engage Fellows in site -specific
tasks associated with the project such as stream monitoring and economic research. This project will
leverage COMPACT growing network of Latino families to engage families and youth in the project.
Traditional outreach will include stakeholder meetings with the public and with the City of
Escondido's Neighborhood Services program to tap its network of residents who participate in
neighborhood groups associated with administration of the CDBG program. Additionally, TECC will
convene a stakeholder's group of Grape Day Park tenants and interest groups to engage them in
the project. Disadvantaged youth will be encouraged to participate in the Project on multiple levels,
to comment on restoration designs as a member of the public, but also through the Conservation
Fellows program, to learn first-hand how restoration design, economic research, and associated
technical studies are done, providing a unique opportunity for these young people to investigate
potential career options.
Task 8.1: Project Management
Project management activities involve grant administration tasks such as reporting and invoicing.
Task 8.1 will include all reporting and invoicing related to design development of the Grape Day Park
Pilot Project. Activities under this task include completion of required documentation to receive
advance funding; completion of quarterly accountability report for advance funding; quarterly
progress reports and compilation of invoices from contractors, vendors, and consultants; and
submission to SDCWA's Webtool. TECC will coordinate with SDCWA to revise submission
documents/invoices as necessary. This task also includes preparation of a Completion Report for
Project 8.
Subtask 8.1.a: Reporting
This subtask involves quarterly reporting to SDCWA and DWR on project progress, and
development of the Project Completion Report, including a Targeted DAC Needs Assessment
for DACs served by Project 8.
Subtask 8.1.b: Invoicing
This task involves quarterly invoicing to SDCWA and DWR on project progress. Administrative
staff will compile invoices from contractors and vendors and process them for eligible grant
costs. This subtask also includes the preparation of invoice materials for quarterly submittals to
SDCWA's Webtool as well as coordination with SDCWA to revise invoices as necessary.
Subtask 8.1.c: Project Management
This subtask involves project management activities that include facilitating the integration of
all project components, coordination of contractors, overseeing meaningful public outreach
to DACs and ensuring the effective engagement of Conservation Fellows. In addition, this
subtask also includes the management of consultants selected to assist with Task 8.4.
Deliverables:
o Quarterly Progress Reports
o Quarterly invoicing
o Planning Project Completion Report
o Targeted DAC Needs Assessment
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Task 8.2: DAC and Stakeholder Outreach
Outreach activities include community outreach for stakeholders and the recruitment of
Conservation Fellows.
Subtask 8.2.a: Stakeholder and Community Outreach
COMPACT will lead the DAC stakeholder and community outreach program, with assistance
from TECC and the City of Escondido. At least 10 meetings will be held with the public and
City of Escondido's Neighborhood Services program in local DACs. The Neighborhood Services
Program implements the City's CDBG program through neighborhood groups. COMPACT will
work with those same groups to engage them in the Grape Day Park Pilot program, to solicit
their engagement and input into the design process. Other stakeholders will be invited to
attend the neighborhood group meetings. Additionally, TECC will convene a stakeholders'
group consisting of Grape Day Park tenants and advocacy groups to engage them in the
project. Conservation Fellows will be welcomed to attend all stakeholder meetings.
Subtask 8.2.b: Conservation Fellowships
Conservation Fellows, high school to college -age students and youth, will be recruited by
COMPACT through targeted outreach to DACs along Escondido Creek near Grape Day Park.
Based on preliminary coordination efforts with local schools, the majority (if not all)
Conservation Fellows are anticipated to be recruited from organizations and schools serving
high school -aged youth such as the Boys and Girls Club. Recruitment will include outreach to
schools serving disadvantaged youth and social services organizations focused on
disadvantaged youth such as the Boys and Girls Club. Chosen Fellows will come from families
that meet DAC criteria. Fellows will participate in all aspects of the Grape Day Pilot project to
be given real world experience that could be transferable to further academic and/or
professional opportunities. All participating project consultants will be required to provide
mentoring time to the Fellows throughout the duration of the project. Fellows will receive non-
profit service credit from COMPACT and TECC at the completion of their participation.
Deliverables:
o At least 10 DAC community meetings
o At least 4 other stakeholders' meetings
o At least 25 Conservation Fellows
Task 8.3: Planning
All activities under Task 8.3 are planning activities that will help to prepare project schedules and
budgets prior to implementation. TECC's consultant will complete the analyses included in this task.
For many organizations and individuals, understanding the financial benefits of a project is essential
to gaining support. Identifying the economic benefits of implementing the pilot program, and the
economic benefits to surrounding DACs of the larger effort to restore the entire flood control channel,
will provide an essential tool for gaining community support. Residents of DACs that could
economically benefit from these efforts will be more inspired to get and stay engaged with IRWM to
see it through to project implementation. This task demonstrates that improving water quality, habitat
values, and water -based recreation for Escondido Creek is also an economic benefit for DAC
residents.
Subtask 8.3.a: Analysis of Economic Potential of a Restored Escondido Creek, Analogue
Analysis
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Communities throughout the nation have experienced improved similar valuation and real
estate development opportunities as the result of restoration, or the achievement of
"premiums" through proximity, views and other attributes associated with amenities. In this
subtask, an economist will discover those analogues, codify them and apply them to this
project in terms of establishing a basis for valuation and marketing potential.
Subtask 8.3.b: Market Analysis
The consultant will apply the results of Subtask 8.3a to the existing community. First, the
economist will establish baseline real estate and asset values in the primary market area. Then,
the consultant will apply the premiums achieved as discovered in Subtask 8.3. as to the
existing market. In this subtask, the consultant will also identify the types of projects anticipated
to be developed, as well as their location and scale.
Subtask 8.3.c: Economic Impact Analysis
The restoration of the creek and the development and improvement of the area will result in a
positive economic impact to the community and region. The consultant will conduct an
economic impact analysis to determine both the direct and indirect economic benefits of the
project.
Subtask 8.3.d: Fiscal Impact Analysis
The restoration of the creek and the development and improvement of the area will result in
certain fiscal benefits to the City of Escondido and the region. This will be in the form of
increased tax and fee revenues, which the consultant will estimate in the analysis completed
under this subtask.
Deliverables:
o Economic Potential Report and Tables
o Market Analysis Report and Tables
o Economic Impact Analysis Report and Tables
o Fiscal Impact Analysis Report and Tables
Task 8.4: Design
Subtasks included under the design task consist of all engineering and infrastructure planning and
design.
Subtask 8.4.a: Compile and Review Existing Watershed Data and Identify Data Gaps
This task will involve obtaining and reviewing existing data and information for the watershed,
including a recent study done for the City of Escondido, City of Escondido Creeks Hydraulic
Study: Alternative Compliance and Water Quality Improvements (Michael Baker International,
2015) as it relates to the goal and objectives for the proposed actions at Grape Day Park.
Relevant data to be collected will include compilation of biological, water quality,
hydrology/hydraulic, sediment transport, soils and geologic, topography, stream data, land
ownership, utilities, and floodplain and flood control information. These data will be reviewed
to determine if the information is current and to identify gaps in data that will need to be
collected to complete the analysis.
For each data gap type (grouped into spatial, temporal, and restoration phase), a program
will be developed that will include the objective (e.g., confirm prior stream flow projections),
collection methodology (e.g., continuous stream gauge deployment for two storm events),
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analysis methodology (e.g., hydrograph plots and extreme event statistics), and planned
deliverable (e.g., data deliverable, technical memorandum, and summary report). It is
possible that only a portion of the data gap filling program will be authorized and/or that
components of the data gap filling program are authorized incrementally for the project;
therefore, this should be factored into the development of the data gap filling program (Le.,
phased implementation program).
Subtask 8.4.b: Fill Data Gaps
Once the data gaps have been identified, this task will involve the collection of the necessary
information. It is anticipated that the data gap filling program will include a combination of
literature research, field work, and desktop activities.
Anticipated work under this subtask includes a stream network field assessment. The stream
network field assessment (Field Assessment) will be conducted to observe and document the
conditions of the stream network near Grape Day Park, including geomorphic conditions and
impediments that would restrict enhancements in DACs. Where possible, the Field Assessment
will be linked to observations made during earlier analyses and studies to allow analysis of
changes (e.g., erosion and sedimentation, channelization, etc.) that have occurred at the
same locations over time, if data are available. In addition, the Field Assessment will
potentially include water temperature, plant cover, the potential for sensitive plant or animal
species occurrence, stream bed composition, physical impediments, photographic
documentation at key observation points including dates, times, locations, view orientation,
and stream flows. The specific focus of the Field Assessment will be to gather information that
will inform projects within DACs.
Additional anticipated activities in this subtask include documenting site -specific
supplemental hydrologic, hydraulic, sediment and geomorphic conditions. A complete
knowledge of existing conditions is needed and will include data and information related to
precipitation, interception, infiltration, runoff, evapotranspiration, stream flows, stream
velocities, stream elevations, sediment yield, sediment delivery, fluvial geomorphology, and
land uses.
Data gaps for water quality and biological information are anticipated and supplemental
information pertaining to habitat types, sensitive species occurrences, impediments for
aquatic life, as well as water quality data may be needed.
Subtask 8.4.c: Develop Analytical Tools for Creation, Restoration, and Water Quality Site
Evaluations
This subtask involves the development of a set of analytical tools (e.g., conceptual model,
numerical computer model, and empirical methodology) to analyze the hydrology,
hydraulics, sediment transport, and geomorphology relevant to the proposed actions at
Grape Day Park, with a specific focus on the surrounding DACs.
The analytical tools will be developed to a level suitable for planning -level analyses utilizing
methodologies that would be understandable and acceptable to the relevant stakeholders
(e.g., resource agencies, land owners, regulatory agencies, and interested public). The
analytical tools will be sufficient in accuracy and acceptability to allow informed decision -
making by the relevant stakeholders, and the tools should be readily transferable for use
during the environmental review process and as part of final design. In addition, some level of
analytical tool confirmation will be included to provide a degree of confidence between field
observations and/or measurements and the results produced by the analytical tools. This may
include calibration/validation of numerical computer models, direct comparison with field
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observations/measurements, cross-referencing with literature values, sensitivity analyses,
and/or a combination of these methods for the various analytical tools.
Other layers such as utilities, landownership, soils and geology, and habitat types will be
evaluated to understand potential design constraints as well as identify other opportunities, if
needed.
Subtask 8.4.d: Feasibility and Design of Stream Restoration Actions at Grape Day Park
This subtask includes the identification of potential restoration actions and development of
feasibility and 30% design level documents at Grape Day Park and the surrounding DACs. It will
identify areas where habitat, floodplain and water quality restoration and creation actions
could be implemented at Grape Day Park to benefit the surrounding DACs. Work will include
performing hydrologic, hydraulic, sediment transport, and geomorphic analysis to assess the
feasibility and support the development of initial designs (30 percent) for proposed restoration
actions at Grape Day Park. This effort will also estimate the benefits of the proposed restoration
actions to the hydrology (e.g., changes in magnitude and timing of flows), hydraulics (e.g.,
changes in flood elevations and velocities), and sediment dynamics (e.g., changes in
sediment yield or delivery) of the greater watershed. This subtask will assess the predicted
geomorphic response (e.g., channel migration, streambed erosion, head cutting, and
streambank widening) of the stream network resulting from the proposed restoration
alternatives at Grape Day Park, which will benefit the surrounding DACs. The restoration
designs will be developed to a level suitable for evaluation utilizing the analytical tools
developed under Subtask 8.4.c (e.g., cross -sections defined for use in analyzing stream flow
hydraulics).
Subtask 8.4.e: Prepare Escondido Storm Water Quality for Grape Day Park DACs Analysis
Report
The outcome of Project 8 will be summarized in a summary analysis report. This report will
provide baseline and proposed conditions pertaining to the specific restoration and water
quality project that analyzed for this effort. The report will detail 30% designs necessary for
permitting and will provide potential constraints that would need to be overcome in later
design phases.
Deliverables:
o List, timeframes, methodology, locations, and cost estimates to fill data gaps
o Data and maps pertaining to data collection
o Hydrologic, hydraulic, sediment transport, geomorphic, biological, and other analytic tools
and descriptions
o 30% design
o Escondido Creek Storm Water Quality for Grape Day Park DACs Report
Task 8.5: Environmental Compliance and Permitting
Not applicable - Project 8 is a planning Project and does not include components requiring
environmental compliance and permitting; future implementation project will include applicable
environmental compliance and permitting.
PROJECT 9: STORM WATER QUALITY FOR PARADISE VALLEY DACS
PROJECT SPONSOR: City of National City
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Project Partner: City of San Diego
PROJECT DESCRIPTION: Project 9 will involve a dual process that will treat and direct storm water
runoff along Paradise Valley Road from Paradise Avenue to 700 feet east of East Plaza Boulevard. The
system will address pollutants and direct storm water runoff towards a dry extended basin located
along Paradise Valley Road, east of East Plaza Boulevard. Runoff will be collected in the basin that
will eventually discharge through an outflow tying back into an existing storm drain system.
A bioswale will be incorporated east of East Plaza Boulevard that will collect runoff from the adjacent
roadways and direct the flow across E Plaza Boulevard toward the detention basin. The bioswale will
assist in collecting low flows and treating the storm water through granular filtration and recharge
groundwater, while providing flood conveyance for large storm events across East Plaza Boulevard
and areas further west. Modifications of the existing curb inlets will allow for diversion of the street
runoff to flow into the proposed storm water treatment area.
The detention basin will assist with peak flow rate control, water quality improvements, and flow
volume reduction. The system will provide incidental infiltration and be designed to detain storm
water to allow additional particulates and associated pollutants to settle. A new inlet will be installed
to the north of the detention basin that is systematically located to capture the 100-year storm event,
but designed to allow for low flow attenuation for additional groundwater recharging.
Water quality sampling will determine the specific point -source pollutants in the flow so that the
biofiltration features associated with the dry detention basin and creek can target those specific
pollutants (e.g., bacteria, nitrogen, iron, sulfur, aluminum, zinc, etc.) that exceed the thresholds set by
the R9-2015-0100 San Diego Regional MS4 Permit and the Water Quality Improvement Plan for the
City of National City.
Project 9 addresses the 2013 San Diego IRWM Plan's Urban DAC issues of flooding, poor surface water
quality, illegal dumping and trash, high volume surface runoff, lack of recreational space, and
education and outreach.
• Flooding. The existing creek does not have the capacity to efficiently convey the 100-year
storm event without resulting in potential flood damage or hazard to over 30 properties within
the DAC. Project 9 will increase the capacity of the creek and will add an inlet to efficiently
convey the 100-year peak flow. The creek and detention basin will control the storm water
runoff flow, further reducing potential flooding risks. This Project will also include a recreational
path along the bank of the creek, which will be lined with a fence to prevent trash and other
debris from being illegally deposited into the waterway.
• Poor Surface Water Quality. Project 9 will include a bioswale and a dry extended detention
basin in order to improve surface water quality and flood conveyance. The bioswale creek will
filter out small levels of pollutants and the dry extended detention basin will provide flow -
through treatment. It will detain storm water for an extended period to allow for
sedimentation. Some dissolved pollutants will be removed via biofiltration, uptake by
vegetation, and/or through infiltration. It will be sized to completely drain between storm
events and to accommodate the 100-year peak flow. The creek will be improved to reduce
the impacts caused by hydromodification from areas upstream. Improvements will reduce the
scour potential along the creek, protect the creek banks, and reduce the amount of
additional sediment that is transported downstream.
• Illegal Dumping and Trash. Project 9 will include a sidewalk/recreational path along the south
side of the creek. The path will be lined with a fence to prevent trash and other debris from
being illegally deposited into the creek. It will also include signage prohibiting littering as well
as ample trash/recycle bins.
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• High Volume Surface Runoff. Project 9 will include a bioswale and a dry detention basin. The
creek will have a low flow channel that will help to slow down surface runoff flow and better
direct it toward the detention basin. The detention basin will detain runoff volumes and will
collect and convey storm water into the existing storm drain system. The educational path will
also be composed of gravel or other
• permeable material that is graded towards the swale and detention basin in order to minimize
surface runoff outside of the proposed BMPs.
• Lack of Recreational Space. Project 9 will include an educational path along the creek for
pedestrians and bicyclists. The path will be safe and well -lit for dog walkers, runners, and
bicyclists, particularly because it will be exposed along a street. It will help preserve and
restore the existing open space while providing an aesthetically pleasing solution for the
community.
• Education and Outreach. Project 9 will include an outreach program consisting of mailers and
flyers which will notify residents of the new improvements to the creek, focusing on the added
recreational opportunities. The project includes a walking path that will have educational
signage teaching users about native plants and wildlife along the path and creek, as well as
information about water quality, surface water, and groundwater. It will inform residents about
the goals of the IRWM Program and will provide contact information for those seeking more
information on how to assist in the collaborative effort to identify and implement water
management solutions that increase regional self-reliance, reducing conflict, and managing
water to concurrently achieve social, environmental, and economic objectives.
Task 9.1: Project Management
This task includes activities required for grant administration, reporting, and invoicing for the work that
will be completed under Task 9.
Subtask 9.1.a: Reporting and Invoicing
This subtask involves entering into an LPS agreement with SDCWA, and preparation of any
required documentation for grant agreement execution with DWR. It includes quarterly
reporting and invoicing to SDCWA and DWR on project progress, as well as reporting from the
Consultant team. This subtask also includes development of the Targeted DAC Needs
Assessment for the DACs targeted by this Project. A Project Completion Report will be
completed under this subtask.
Subtask 9.1.b: Monthly Status Meetings
This subtask involves tracking the monthly status of the overall project. It is estimated that
monthly status meetings will be held with the project team.
Deliverables:
o Quarterly Invoices
o Quarterly Progress Reports
o Targeted DAC Needs Assessment for Project 9
o Project Completion Report
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Task 9.2: DAC Outreach
Outreach activities are focused on engaging DAC community members on the design of the creek
improvements, along with developing a long-term watershed ethic that will result in greater care for
the creek and less direct trash and pollution.
Subtask 9.2.a: Mailing Notices
This subtask involves generating mailing notices in order to inform the public of the creek and
quality of life improvements to be made and how it will benefit the community. Notices will
include information on the creek, the project, benefits to the community, and how to provide
input and feedback on the project.
Subtask 9.2.b: Community Meetings
This subtask involves working with the project partners to plan community meetings. The intent
of these community meetings will be to provide informal education on the importance of
storm water management while explaining how the improvements to the Paradise Valley
Creek will enhance the community and provide educational value to its community members
with the proposed learning path. Community meetings will help the coordinate creek
cleanups and engage community involvement in maintaining the proposed improvements.
Subtask 9.2.c: Focus Groups
This subtask involves meeting with specific groups, either a community group or local business
group, to receive their input on the creek improvements.
Subtask 9.2.d: Community Groups Supplies for Creek Clean-ups
This subtask involves gathering the supplies needed in order to successfully coordinate a
volunteer led creek cleanup. Trash bins will be rented and supplies such as gloves, bags, and
trash grabbers will be purchased for volunteers.
Deliverables:
o Mailers
o Community Meeting notes
o Focus group(s) meeting materials and notes
Task 9.3: Planning
Planning subtasks include field surveys, geotechnical investigations, and hydrology and hydraulics
modeling to support the basin design.
Subtask 9.3.a: Aerial and Field Survey
This subtask involves gathering aerial photography of the project site. This will also include field
surveying to develop 1-foot contours across the project site and will involve identifying existing
creek geometry.
Subtask 9.3.b: Geotechnical Evaluation
This subtask involves performing below -ground investigation by boring, sampling, and testing
the soil in order to establish its characteristics that would influence the construction of the
project. A report will be developed in order to provide the design team and contractors with
subsurface information and design parameters during the initial planning stages.
Subtask 9.3.c: Hydrology and Hydraulics Modeling
Grant Agreement No. 4600012233
Page43of71
This subtask involves providing a representation of the hydrologic process that occurs on the
project site, while providing a solution to control and improve the existing conditions.
Hydrology will be conducted for the 2-year, 5-year, 10-year, 50-year, 100-year, and 500-year
storm events. Hydraulics analysis will be conducted using US Army Corps of Engineers (USACE)
software GEO-RAS or HEC-RAS 5.0 to develop the existing and proposed creek alternatives.
The modeling will incorporate methods established by the San Diego Municipal Stormwater
Permit.
Subtask 9.3.d: Basis of Design Report with Alternatives
This subtask involves developing a design intent that will provide the explanation of the ideas,
concepts and criteria that are considered to be very important to the City of National City,
coming out of the programming and conceptual design phases. The basis of design,
developed from the design intent, is the documentation of the primary thought processes and
assumptions behind design decisions that will be made to meet the design intent.
Subtask 9.3.e: FEMA CLOMR
A Conditional Letter of Map Revision (CLOMR) is FEMA's formal review on whether a proposed
project is in compliance with the minimum National Flood Insurance Program (NFIP) floodplain
management criteria. The CLOMR helps to describe any eventual revision that will be made
on the NFIP maps when the project has been completed. A CLOMR is required only for those
projects that will result in a 1-percent annual chance water surface elevation increase of
greater than 1.00 foot for streams with base flood elevations (BFEs) specified, but no floodway
designated, or any 1% annual chance water surface elevation increase for proposed
construction within a regulatory floodway.
Deliverables:
o Aerial and Field Survey Reports
o Geotechnical Evaluation Report
o Hydrologic Study Report
o Basis of Design Report
o CLOMR letter with GIS Map Exhibits
Task 9.4: Design
Design subtasks include preliminary and final design packages, along with construction cost
estimates.
Subtask 9.4.a: Preliminary Design
This subtask involves the development of base mapping for the project using collected survey
data, as -built data, field data, and utility information
Subtask 9.4.b: Construction Cost Estimate
This subtask involves preparing the construction cost estimate from the design
recommendations to include quantity detail and verification of unit cost. Construction cost
estimates will be prepared at the 60% design stage and the 100% design stage.
Subtask 9.4.c: Final Design and Specifications
Grant Agreement No. 4600012233
Page 44 of 71
This subtask involves plan preparation and various stages of design for the proposed detention
basin and bioswale, as well as improved grading in the Paradise Creek. 100% design plans and
specifications will be produced.
Deliverables:
o Preliminary Design Drawing Set
o Construction Cost Estimate
o Final Plans, Specifications, and Estimates
Task 9.5: Environmental Compliance and Permitting
Environmental subtasks include preparation of CEQA compliance documentation and regulatory
permits.
Subtask 9.5.a: Initial Study/Mitigated Negative Declaration (IS/MND)
This subtask includes performing an IS to determine if the proposed project would have a
significant environmental impact. The MND is appropriate when the IS has determined that no
significant environmental effects will occur since the project implementation will have
improved mitigation measures and will be implemented to reduce all potentially significant
impacts. The IS/MND will address the potential for construction or operation of the Paradise
Valley detention basin to result in potential environmental impacts, per CEQA Guidelines.
Subtask 9.5.b: Biological Technical Report
This subtask involves the preparation of a Biological Technical Report based on project
information and analysis. The report will include a description of existing resources and an
impact analysis of the biological resources resulting from project implementation. Cumulative
impacts will be qualitatively assessed. Mitigation measures will also be determined.
Subtask 9.5.c. Regulatory Permitting (401 /404/1602)
This subtask involves the preparation of the USACE 404 Permit Application, Regional Water
Quality Control Board (RWQCB) 401 Certification Form, and California Department of Fish and
Wildlife (CDFW) 1602 Streambed Alteration Agreement Form based on the information in the
IS/MND and Biological Technical Report (BTR). Electronic copies of each shall be sent to the
County of San Diego, USACE, RWQCB, and CDFW respectively.
Deliverables:
o Initial Study/Mitigated Negative Declaration (IS/MND)
o Biological Technical Report
o Permit Applications
PROJECT 10: STORM WATER QUALITY FOR ESCONDIDO CREEK DACS
PROJECT SPONSOR: City of Escondido
PROJECT PARTNER: The Escondido Creek Conservancy
PROJECT DESCRIPTION: The Spruce Street Drainage located between 3rd Avenue and Escondido
Creek in the City of Escondido has a long history of being chronically wet with standing water. The
project is located in a DAC. This has created a breeding habitat for mosquitoes, particularly in the
upstream concrete -lined portion of the proposed project area, which is located within a DAC. As a
Grant Agreement No. 4600012233
Page 45 of 71
result, the existing channel has a long history of flooding and vector control issues, resulting in impacts
related to flood control, public health and safety, and water quality.
The City has completed 30% design plans and CEQA for the project. Permit applications to the
Resource Agencies have also been initiated. The goal of this Project is to complete the engineering
design and permitting process for construction projects to resolve water quality, vector control and
flooding issues while creating additional habitat. The effort would result in 100% plans (with interim
deliverables of 60 and 90% plans) which would allow the City of Escondido to bring a shovel -ready
project forward for construction funding.
Task 10.1 Project Management
This task involves quarterly reporting and invoicing to SDCWA and DWR on project progress as well as
submitting the Completion Report. This task also includes development of the DAC Needs Assessment
for the DACs targeted by this Activity. This task also includes entering into project sponsor agreement
with SDCWA and provision of any materials required for grant agreement execution.
Deliverables:
o Quarterly Project Progress Reports
o Quarterly Invoices
o Targeted DAC Needs Assessment
o Completion Report
Task 10.2 DAC Outreach
Outreach subtasks include development of educational materials about the Spruce Street Channel
issues and engagement of the community in the proposed design.
Subtask 10.2.a. Education/Public Outreach
A consultant and city staff will prepare education materials about the project, the watershed
and water quality issues to spur public interest and participation. Outreach material may be
placed at the Escondido Transit Center and on City social media. Specific outreach may
extend to nearby neighborhood groups, businesses, and TECC meetings.
The City of Escondido has 18 Neighborhood Groups. These Neighborhood Groups are formed
in low income areas which correlate with the DAC areas in the urban core of Escondido. These
communities have not traditionally been engaged in City planning. One of the first items that
City staff works on with a group as they are forming is a Neighborhood Plan, which evaluates
the neighborhood's infrastructure, identifies problems and cooperatively suggests solutions
which may be unique to the specific community, and begins improving communication
between residents in the community and the City.
Subtask 10.2.b. Pilot Creek Clean -Up
A consultant or city staff will bring together at -risk youth and other members of the community
for a clean-up within the Spruce Street Drainage area. This clean-up will be based at Westside
Park, which drains to the Channel, to educate the community about the watershed, how our
actions in the watershed affect the Channel, and build interest in an unrecognized community
asset. This task is anticipated to include outreach to people living in illegal encampments.
Deliverables:
o Education/Public Outreach Material (after 60% Drawings are complete)
Grant Agreement No. 4600012233
Page 46 of 71
o Public Outreach Meeting - (after 60% Drawings are complete)
o Public Outreach Meeting - (after 100% Drawings are complete)
o Pilot Clean-up day along Spruce Street Drainage Area
Task 10.3 Planning
Not applicable - planning work has already been completed.
Task 10.4 Design
Subtask 10.4.a. 60% Drawings
City of Escondido will work with its consultant, to review 30% engineering plans and CEQA
studies. After reviewing all technical reports, the consultant will begin design work.
Subtask 10.4.b. 90% Drawings
Based on response from City of Escondido, Permitting Agencies and the public, City and
Consultant will proceed with 90% engineering plan. The main goal of this outreach will be to
engage the community in environmental issues by educating them about the program.
Subtask 10.4.c. 100% Drawings
Based on response from City of Escondido, Permitting Agencies and the public, City and
Consultant will proceed with 100% engineering plan and construction specifications
Deliverables:
O 60% Design Drawing Package
O 90% Design Drawing Package
O 100% Design Drawing Package
Task 10.5 Environmental Compliance and Permitting
Not applicable - environmental compliance and permitting will be included in future implementation
project.
PROJECT 11: STORM WATER QUALITY FOR CHOLLAS CREEK DACS
PROJECT SPONSOR: Groundwork San Diego-Chollas Creek
Project Partners: San Diego Canyonlands, Circulate San Diego, Webster Community Council, San
Diego Habitat Conservancy, City of San Diego
PROJECT DESCRIPTION: Project 11 focuses on two key issues in the Chollas Creek watershed: 1) de-
channelization and trail development and 2) conservation easements and restoration. The de-
channelization effort will remove impervious surfaces and vegetation overgrowth in the Chollas
Creek channel along Federal Blvd., thereby improving surface water quality and reducing high
volume surface run-off. The development of the trail segment on the project site will augment
recreational spaces, and connect communities to the emerging Chollas Creek Watershed Regional
Park. It will leverage additional financial resources for construction, and will provide valuable
hydrologic, water quality, and GHG reduction information to the Groundwork Chollas Creek
watershed repository database funded by a previous IRWM grant (Prop 84-Round 1).
Civil engineering services will address the de-channelization and trail development effort, including
hydrologic and hydraulic modeling, engineering surveys, and civil engineering
Grant Agreement No. 4600012233
Page 47 of 71
plans/specifications/cost estimates. Environmental studies conducted during this project will include
biological surveys, jurisdictional determinations, cultural resources study and necessary studies to
complete City of San Diego permitting, CEQA documentation, and State/Federal regulatory agency
permitting. The effort will produce a Landscape Design by that will include revegetation plans and
specifications, including planting plans and irrigation design. Incorporated into this design will be a
planting trail to restore the natural beauty of the riparian habitat and allow users and residents to
enjoy an interactive experience in the area. A Habitat Restoration will serve as a baseline for the
engineering design and permit application. Long term maintenance will be conducted by the City of
San Diego Stormwater Department.
The conservation easement effort will achieve site control over and/or place in conservation
easements on 1.2 acres of creek for the purposes of nonnative vegetation removal, security, habitat,
and water quality improvement. A Habitat Enhancement and Restoration Plan will be prepared that
conforms to the limitations of the flood control easement for the creek where exotic removal will be
conducted. Properties may then be eligible for mitigation credits to provide long-term maintenance
and will serve as a model for other restoration opportunities in the watershed.
Task 11.1: Project Management
Project management subtasks address processing a project sponsor grant agreement with SDCWA,
reporting, and consultant management.
Subtask 11.1.a: Reporting and Invoicing
This subtask involved quarterly reporting and invoicing to the SDCWA and DWR on project
progress. It will also include preparation and submission of the Project completion report. This
subtask also includes development of a Targeted DAC Needs Assessment for the DACs
targeted by this Project. This subtask also involves the development of budgets, timelines, and
justification for Advance Payment award.
Subtask 11.1.b: Project Management - De-Channelization and Trails
This subtask includes managing and ensuring regular updates from project consultants and
proper management and time management of project progress for this effort.
Subtask 11.1.c: Project Management - Conservation Easements
This subtask includes managing and ensuring regular updates from project consultants and
proper management and time management of project progress for this effort.
Deliverables:
o Quarterly Accountability Report
o Quarterly Project Reports
o Quarterly Invoices
o Targeted DAC Needs Assessment
o Completion Report
Task 11.2: DAC Outreach
Outreach subtasks include community presentations and design workshops.
Subtask 1 1.2.a: De-Channelization and Trails Outreach
This task includes outreach to the community using presentations to area community groups.
A community group will participate in trail design charrettes, including recommendations for
Grant Agreement No. 4600012233
Page 48 of 71
interpretive signage and trail user amenities to be planned by the LPS. The community group
will share trail and water quality best practice information (resident BMPs to include erosion
control and non-toxic/non-fertilizer home behaviors) with residents in and around the project
area. Up to Three design workshops will also be held for community groups and citizens, and
will involve community partners. The community partners will participate in the three design
workshops to teach members of the neighborhoods the fundamentals of walkability, including
advocacy to city officials for safer walking and biking conditions.
Subtask 1 1.2.b: Conservation Easement Outreach
This task includes outreach to the community using presentations to landowners and
community groups.
Deliverables:
o Community Presentations and materials
Task 1 1.3: Planning
Planning subtasks include hydraulic and hydrologic modeling, surveying, and development of
restoration plans.
Subtask 11.3.a: De-Channelization and Trails Plan
Subtask 11.3.a-1: Hydrologic and Hydraulic Modeling
This subtask includes modeling that will utilize high resolution LiDAR data from the
County of San Diego. An engineering analysis will be conducted to determine the
proposed creek contour, creek bottom grade changes, and tie-ins with the upstream
and downstream concrete channel. The hydrology will be based on existing FEMA and
San Diego data, and the hydraulics model will start with the consultant's survey and
design data. The analysis will evaluate the hydraulic performance of the proposed
natural creek compared to the existing concrete channel.
Subtask 11.3.a-2: Surveying
Project partners will perform supplemental ground surveys to characterize the channel
slope, and ground -truth key structure elevations (road crossings, existing culverts, and
existing channel). In addition, the surveyor will research and locate existing utilities in the
project area. Data and information collected in the Survey will support construction of
the models in Subtask 11.3.a-1.
Subtask 11.3.a-3: Habitat Mitigation and Monitoring Plan
A HMMP will be developed as a baseline for the engineering design and the permit
application, and the plans and specifications described in Subtask 11.5.a-1. Long term
maintenance will be conducted by the City of San Diego Stormwater Department as
required in the City's HMMP.
Subtask 1 1.3.b: Conservation Easements Plan
Subtask 11.3.b-1: Habitat Enhancement and Restoration Plan
Grant Agreement No. 4600012233
Page 49 of 71
A Habitat Enhancement and Restoration Plan will be prepared that conforms to the
limitations of the flood control easement for the creek where exotic removal will be
conducted. Project 11 will prepare these parcels for restoration through the completion
of Biological Survey and Cultural Resources Study and will serve as a model for
restoration priorities identified in the CCWORP. Support for this task will be provided by
the San Diego Habitat Conservancy (SDHC).
Deliverables:
o Habitat Enhancement and Restoration Plan
Task 11.4: Design
The design includes the engineering design for the naturalized channel and landscaping design to
restore the channel to its natural vegetation.
Subtask 11.4.a: De-Channelization and Trails
Subtask 11.4.a-1: Engineering Design
The 60% design will be based on the hydraulic results, and input from regulators and the
City. It is anticipated that the project will consist of demolition and removal of the
existing concrete channel and re -contouring with natural stone, where needed. The
natural creek bottom will be designed based on the hydraulic analysis using calculated
water levels and velocities. Where it is necessary to reduce excessive creek velocities,
natural stone energy dissipaters will be designed. The creek banks will be restored with
native vegetation; the channel invert will be composed of low grasses. The 60% design
plans for the creek will identify the limits of the project, and will also provide detail on
the type of restoration equipment, access requirements, and material storage areas.
We will also prepare specifications for site preparation, equipment and material
staging, channel and bank grading, and restoration requirements. City staff will review
engineering and design/construction drawings, and guide project review, including
necessary permits.
Subtask 1 1.4.a-2: Landscape Design
The Landscape Architect will work closely with the Design Engineer to develop the
revegetation plans and specifications, including planting plans and details, and
irrigation design. We will prepare a planting trail plan to restore the natural beauty of
the riparian habitat and allow users and residents to enjoy an interactive experience in
the area. We will also prepare plans for the irrigation of the planted areas. Plans,
specification, and cost estimate will be prepared for the project.
Deliverables:
0 60% Design Drawings (Plans, Specifications and Cost Estimates)
o Landscape Design (Revegetation Plans and Specifications, Planting Plan, Irrigation Plan)
Task 1 1.5: Environmental Compliance and Permitting
Subtask 11.5.a: De-Channelization and Trails Permits
This subtask includes all the environmental studies necessary to compete CEQA
documentation and regulatory permits for future construction. Permit applications and
supporting materials will be generated for:
Grant Agreement No. 4600012233
Page 50 of 71
1. City of San Diego Permits: The project is expected to require a Site Development Permit (SDP)
and a Right of Entry (ROE) Permit from the City of San Diego. The project will also likely require
a wetlands deviation from the City's Environmentally Sensitive Land Regulation (ESL) because
the project proposal involves work in Chollas Creek, a City -regulated wetland. An application
will be submitted and processed by the LPS, and the City of San Diego will be the lead agency
under CEQA.
2. CEQA Initial Study: The LPS will prepare an Initial Study to be submitted to the City for a
Substantial Conformance Review. Technical studies will include, at a minimum, a
hydrology/hydraulic assessment, a water quality assessment, a biological survey report, and a
cultural resources study.
3. Biological Survey Report: A biological survey will be conducted to determine the potential for
occurrence of special status species under the City's MSCP Subarea Plan, California
Endangered Species Act/Federal Endangered Species Act (CESA/FESA), or other regulations
and species that are considered sufficiently rare or sensitive by the scientific community to
qualify for such listing. It will also be confirmed that the project will mitigate any temporary
impacts to biological resources to below a significant level under CEQA, and return impacted
habitats to their original or improved condition.
4. Wetlands Delineation: A jurisdictional determination pursuant to the current USACE Arid West
Supplement to the 1987 Wetlands Delineation Manual, CDFW, and City of San Diego
guidelines will be conducted. Jurisdictional boundaries will be mapped to identify and
delineate wetlands and non -wetland waters within the project impact area. The results of the
jurisdictional delineation will be incorporated into the Biological Survey Report, and will
become part of the permit application to USACE, CDFW, and RWQCB.
5. Cultural Resources Study: A cultural resources study will be conducted to identify significant
cultural resources (archaeological sites, historic buildings, structures, and objects) that could
be affected by the project. This work will minimally include a records search and literature
review and may include a field survey.
6. USACE, RWQCB, and CDFW Pre -Application Meetings: The LPS will schedule and prepare for a
Pre -Application Meeting with USACE, CDFW and RWQCB to determine the type of permits
applicable to the project, minimization and mitigation measures, and the required
documentation to be submitted to the agencies. Groundwork will then apply for and secure
the permits needed for construction of the Project.
Subtask 1 1.5.b: Conservation Easements Permits
This subtask includes all the environmental studies necessary to compete CEQA
documentation and regulatory permits for future construction. Permit applications and
supporting materials will be generated for:
1. City of San Diego Permits: The project is expected to require a ROE Permit and a Site
Development Permit (SDP) from the City of San Diego. As with Subtask 1 1.5.a-2, this project will
likely require a wetlands deviation from the City's Environmentally Sensitive Land Regulation
(ESL). An application will be submitted and processed by the project sponsor. Therefore, the
City of San Diego will be the lead agency under CEQA.
2. CEQA Initial Study: The LPS will prepare an Initial Study to be submitted to the City for a
Substantial Conformance Review. Technical studies will include, at a minimum, a
Grant Agreement No. 4600012233
Page 51 of 71
hydrology/hydraulic assessment, a water quality assessment, a biological survey report, and a
cultural resources study.
3. Biological Survey Report: A biological survey will be conducted to determine the potential for
occurrence of special status species under the City's MSCP Subarea Plan, CESA/FESA, or other
regulations and species that are considered sufficiently rare or sensitive by the scientific
community to qualify for such listing. The project sponsor will also confirm that the project will
mitigate any temporary impacts to biological resources to below a significant level under
CEQA as described in Subtask 11.5.a-1.
4. Wetland Delineation: A jurisdictional determination pursuant to the current USACE Arid West
Supplement to the 1987 Wetlands Delineation Manual, CDFW, and City of San Diego
guidelines will be conducted. Jurisdictional boundaries will be mapped to identify and
delineate wetlands and non -wetland waters within the project impact area, and results will be
incorporated into the Biological Survey Report. The determination report will become part of
the permit application with the USACE, CDFW, and RWQCB.
5. Cultural Resources Study: A cultural resources study will be conducted to identify significant
cultural resources that could be affected by the project. Work will include items described in
Subtask 9.5.a-1.
6. USACE, RWQCB, and CDFW Pre -Application Meetings: The LPS will schedule and prepare for a
Pre -Application Meeting with USACE, CDFW, and RWQCB to determine the type of permits
applicable to the project, minimization and mitigation measures, and the required
documentation to be submitted to the agencies. Groundwork will then apply for and secure
the permits needed for construction of the Project.
Deliverables:
o City of San Diego Permit Applications (2x - SDP, ROE, ESL)
o Initial Studies (2x)
o Biological Survey Reports (2x)
o Wetland Delineation Reports (2x)
o Cultural Resources Studies (2x)
o State and Federal Permit Pre -Application Meetings
Grant Agreement No. 4600012233
Page 52 of 71
EXHIBIT B
BUDGET
SUMMARY BU*``
Planning Project
Grant Amount
1. Grant Administration
$264,350
2. DAC Needs Assessment
$120,000
$600,000
3. Groundwater Planning for DACs and Tribes in the Anza
Valley Groundwater Basin
4. Groundwater Planning for Pauma Valley DACs and Tribes
$800,000
5. Healthy Water for Forester Creek DACs
$320,000
$1,175,000
6. Alternative Non -Potable Water Supplies, Xeriscape Design,
and Flood Prevention for DACs
7. Sediment Management for Tijuana River Valley DACs
$890,000
8. Storm Water Quality for Grape Day Park DACs
$355,000
9. Storm Water Quality for Paradise Valley DACs
$365,000
10. Storm Water Quality for Escondido Creek DACs
$258,000
11. Storm Water Quality for ChoIlas Creek DACs
$404,000
Total
$5,551,350
Grant Agreement No. 4600012233
Page 53 of 71
EXHIBIT C
SCHEDULE
Jan 16 -Jul 17 Aug-17 Sep-17 Ott-17
Nor11
Dec-17
Jan-18
Feb-18
Mar-18
Apr-18
May-18
lun-18
Jul-18
Aug-18
Sep-18 O1-18 Nov18
Dec•18
lan•19
Feb-19
Mar-19
Apr-19
May-19 Jun-19
Jul-19
Aug-19
Sep-L
at-19
Nov-19
Dec-19
Jan•20
Feb-20
Mar-20
Apr-20
May20
Jun-20
PROJECT TASKS
1 Grant Administration
1.1
12Invoicing
1.3
1.4
Agreement Administration
Progress Reports
Finat Report
•
•
•
•
•
+
•
•
••
•
••
••
••
•+ •
•
.
2 DAC Needs Assessment
2.1
2 2
2.3
2.4
25
2.6
DAC, EDS, and URC Updates
DAC, EDA, and URC Dutreath
Identify and Map DAC Locations and
Identify DAC Contacts
Conduct Speakers Bureau Presentations
Complete Needs Assessment
•
•
Demographics
•
3 Groundwater Planning for DACs and T ibes in the Arta Valley Groundwater Bas n
3.1
3.2
3.3
Project Management
DACCutreach
Planning
.
4 Groundwater Planning for Pauma Val ey DACs and Tubes
4.1
4.2
4.3
4.4
Project Management
DAC Outreach
Planning
Design
.
—
5 Healthy Water for Forester Creek DACs
5.1
5.2
5.3
Project Management
DAC Outreach
Planning
.
6 Alternative Non -Potable Water Supp' i es, Xeriscape Design, and Fiood Prevention fo DACs
6.1
6.2
6.3Pannng
6.4
Project Management
DAC Outreach
Design
!
.
•
.
1
Grant Agreement No. 4600012233
Page 54 of 71
EXHIBIT C
SCHEDULE
,an 18- ui 17
Aug-17
Sep-17
Oct-17
Nov-17
Dec-17
Jan•18
feb18
Mar•18
Apr•IE
May18
Ain-18
;uI.18
Aug-18
Sep•18
Oct-18
Nov-18
Dec•18
Jan-19
Feb19
Mar-19
Apr•19
May19
Jun-9
Jul•19
Aug•19
Sep-19
Oct-19
Nov19
Dec•19
;an-20
Feb2
Mar•20
Apr•20
May-20
Jun•20
PROJECT TASKS
7 Sed ment Management for Tijuana River Valley DA s
7.1
7.2
7.4
7.5
Project Management
DACCutreacn
Design'
Environmental Compliance and Perm ltnng
'
'
8 Stormwater Quality fce Grape Day Part DAIS
8.1
8.2
8.3
8.4
Project Management
DACCutreach
Planning
Design
'
'
_
_
'
9 Sto~raaterDuality for Paradise Valley DACs
9.1
9.2
9.3
94
93
Project Management
DACCutreach
Planning
Design
Environmental Compliance and Permitting
'
'
'
'
:0 Stomrwater Quality for Escondido Creek DACs
10.1
10.2
10.4
Project Management
DACCutreach
Design
'
_
_
_
'
11 Star water Duality for thollasCreek DACs
111
11.2
11.3
114
113
Project Management
DAC Outlet
Planning
Design
Environmental Compliance and Pernitting
'
'
'
'
* Asterisk connotes a single event within a month (it could be 'executed' or completed at any time within that month)
Grant Agreement No. 4600012233
Page 55 of 71
EXHIBIT D
STANDARD CONDITIONS
D.1) ACCOUNTING AND DEPOSIT OF FUNDING DISBURSEMENT:
a) Separate Accounting of Funding Disbursements and Records: Grantee shall account for
the money disbursed pursuant to this Grant Agreement separately from all other Grantee
funds. Grantee shall maintain audit and accounting procedures that are in accordance
with generally accepted accounting principles and practices, consistently applied.
Grantee shall keep complete and accurate records of all receipts and disbursements of
such funds. Grantee shall require its contractors or subcontractors to maintain books,
records, and other documents pertinent to their work in accordance with generally
accepted accounting principles and practices. Records are subject to inspection by State
at any and all reasonable times.
b) Fiscal Management Systems and Accounting Standards: The Grantee agrees that, at a
minimum, its fiscal control and accounting procedures will be sufficient to permit tracing of
grant funds to a level of expenditure adequate to establish that such funds have not been
used in violation of state law or this Grant Agreement.
c) Disposition of Money Disbursed: All money disbursed pursuant to this Grant Agreement shall
be deposited, administered, and accounted for pursuant to the provisions of applicable
law and be placed in a non -interest bearing account.
d) Remittance of Unexpended Funds: Grantee shall remit to State any unexpended funds
that were disbursed to Grantee under this Grant Agreement and were not used to pay
Eligible Project Costs within a period of sixty (60) calendar days from the final disbursement
from State to Grantee of funds or, within thirty (30) calendar days of the expiration of the
Grant Agreement, whichever comes first.
D.2) ACKNOWLEDGEMENT OF CREDIT: Grantee shall include appropriate acknowledgement of
credit to the State and to all cost -sharing partners for their support when promoting the
Projects or using any data and/or information developed under this Grant Agreement. During
construction of each project, Grantee shall install a sign at a prominent location, which shall
include a statement that the project is financed under Water Quality, Supply and
Infrastructure Improvement Act of 2014, administered by State of California, Department of
Water Resources. Grantee shall notify State that the sign has been erected by providing them
with a site map with the sign location noted and a photograph of the sign.
D.3) AIR OR WATER POLLUTION VIOLATION: Under State laws, the Grantee shall not be: (1) in
violation of any order or resolution not subject to review promulgated by the State Air
Resources Board or an air pollution control district; (2) subject to cease and desist order not
subject to review issued pursuant to § 13301 of the Water Code for violation of waste discharge
requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions
of federal law relating to air or water pollution.
D.4) AMENDMENT: This Grant Agreement may be amended at any time by mutual agreement of
the Parties, except insofar as any proposed amendments are in any way contrary to
applicable law. Requests by the Grantee for amendments must be in writing stating the
amendment request and the reason for the request. State shall have no obligation to agree to
an amendment.
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D.5) AMERICANS WITH DISABILITIES ACT: By signing this Grant Agreement, Grantee assures State that
it complies with the Americans with Disabilities Act (ADA) of 1990, (42 U.S.C. § 12101 et seq.),
which prohibits discrimination on the basis of disability, as well as all applicable regulations and
guidelines issued pursuant to the ADA.
D.6) APPROVAL: This Agreement is of no force or effect until signed by all parties to the agreement.
Grantee may not submit invoices or receive payment until all required signatures have been
obtained.
D.7) AUDITS: State reserves the right to conduct an audit at any time between the execution of this
Grant Agreement and the completion of Projects, with the costs of such audit borne by State.
After completion of the Projects, State may require Grantee to conduct a final audit to State's
specifications, at Grantee's expense, such audit to be conducted by and a report prepared
by an independent Certified Public Accountant. Failure or refusal by Grantee to comply with
this provision shall be considered a breach of this Grant Agreement, and State may elect to
pursue any remedies provided in Paragraph 12or take any other action it deems necessary to
protect its interests.
Pursuant to Government Code §8546.7, the Grantee shall be subject to the examination and
audit by the State for a period of three years after final payment under this Grant Agreement
with respect to all matters connected with this Grant Agreement, including but not limited to,
the cost of administering this Grant Agreement. All records of Grantee or its contractor or
subcontractors shall be preserved for this purpose for at least three (3) years after project
completion or final billing, whichever comes later.
D.8) BUDGET CONTINGENCY: If the Budget Act of the current year covered under this Grant
Agreement does not appropriate sufficient funds for the Proposition 1 Implementation Grant
Program, this Grant Agreement shall be of no force and effect. This provision shall be
construed as a condition precedent to the obligation of State to make any payments under
this Grant Agreement. In this event, State shall have no liability to pay any funds whatsoever to
Grantee or to furnish any other considerations under this Grant Agreement and Grantee shall
not be obligated to perform any provisions of this Grant Agreement. Nothing in this Grant
Agreement shall be construed to provide Grantee with a right of priority for payment over any
other Grantee. If funding for any fiscal year after the current year covered by this Grant
Agreement is reduced or deleted by the Budget Act, by Executive Order, or by order of the
Department of Finance, State shall have the option to either cancel this Grant Agreement
with no liability occurring to State, or offer a Grant Agreement amendment to Grantee to
reflect the reduced amount.
D.9) CALIFORNIA CONSERVATION CORPS: As required in Water Code §79038(b), Grantee shall
examine the feasibility of using the California Conservation Corps or community conservation
corps to accomplish the habitat restoration, enhancement and protection activities listed in
the Exhibit A, Work Plan, and shall use the services of one of these organizations whenever
feasible.
D.10) CEQA: Activities funded under this Grant Agreement, regardless of funding source, must be in
compliance with the California Environmental Quality Act (CEQA) (Public Resources Code
§21000 et seq.). Information on CEQA may be found at the following links:
Environmental Information: http://resources.ca.aov/ceaa/
California State Clearinghouse. Handbook:
httos://www.opr.ca.gov/docs/SCH Handbook 2012.pdf
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D.11) CHILD SUPPORT COMPLIANCE ACT: For any Grant Agreement in excess of $100,000, the
Grantee acknowledges in accordance with Public Contract Code §71 10, that:
a) The Grantee recognizes the importance of child and family support obligations and shall
fully comply with all applicable state and federal laws relating to child and family support
enforcement, including, but not limited to, disclosure of information and compliance with
earnings assignment orders, as provided in Chapter 8 (commencing with §5200) of Part 5 of
Division 9 of the Family Code; and
b) The Grantee, to the best of its knowledge is fully complying with the earnings assignment
orders of all employees and is providing the names of all new employees to the New Hire
Registry maintained by the California Employment Development Department.
D.12) CLAIMS DISPUTE: Any claim that the Grantee may have regarding performance of this
agreement including, but not limited to, claims for additional compensation or extension of
time, shall be submitted to the State's Project Manager, within thirty (30) calendar days of the
Grantee's knowledge of the claim. State and Grantee shall then attempt to negotiate a
resolution of such claim and process an amendment to this Agreement to implement the
terms of any such resolution.
D.13) COMPETITIVE BIDDING AND PROCUREMENTS: Grantee shall comply with all applicable laws and
regulations regarding securing competitive bids and undertaking competitive negotiations in
Grantee's contracts with other entities for acquisition of goods and services and construction
of public works with funds provided by State under this Grant Agreement.
D.14) COMPUTER SOFTWARE: Grantee certifies that it has appropriate systems and controls in place
to ensure that state funds will not be used in the performance of this Grant Agreement for the
acquisition, operation, or maintenance of computer software in violation of copyright laws.
D.15) CONFLICT OF INTEREST: All participants are subject to State and Federal conflict of interest
laws. Failure to comply with these laws, including business and financial disclosure provisions,
will result in the application being rejected and any subsequent contract being declared void.
Other legal action may also be taken. Applicable statutes include, but are not limited to,
Government Code, § 1090 and Public Contract Code, § 10410 and § 10411, for State conflict of
interest requirements.
a) Current State Employees: No State officer or employee shall engage in any employment,
activity, or enterprise from which the officer or employee receives compensation or has a
financial interest and which is sponsored or funded by any State agency, unless the
employment, activity, or enterprise is required as a condition of regular State employment.
No State officer or employee shall contract on his or her own behalf as an independent
contractor with any State agency to provide goods or services.
b) Former State Employees: For the two-year period from the date he or she left State
employment, no former State officer or employee may enter into a contract in which he or
she engaged in any of the negotiations, transactions, planning, arrangements, or any part
of the decision -making process relevant to the contract while employed in any capacity
by any State agency. For the twelve-month period from the date he or she left State
employment, no former State officer or employee may enter into a contract with any State
agency if he or she was employed by that State agency in a policy -making position in the
same general subject area as the proposed contract within the twelve-month period prior
to his or her leaving State service.
Grant Agreement No. 4600012233
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c) Employees of the Grantee: Employees of the Grantee shall comply with all applicable
provisions of law pertaining to conflicts of interest, including but not limited to any
applicable conflict of interest provisions of the California Political Reform Act, Government
Code §87100 et seq.
d) Employees and Consultants to the Grantee: Individuals working on behalf of a Grantee
may be required by the Department to file a Statement of Economic Interests (Fair Political
Practices Commission Form 700) if it is determined that an individual is a consultant for
Political Reform Act purposes.
D.16) DELIVERY OF INFORMATION, REPORTS, AND DATA: Grantee agrees to expeditiously provide
throughout the term of this Grant Agreement, such reports, data, information, and
certifications as may be reasonably required by State.
D.17) DISPOSITION OF EQUIPMENT: Grantee shall provide to State, not less than 30 calendar days
prior to submission of the final invoice, an itemized inventory of equipment purchased with
funds provided by State. The inventory shall include all items with a current estimated fair
market value of more than $5,000.00 per item. Within 60 calendar days of receipt of such
inventory State shall provide Grantee with a list of the items on the inventory that State will
take title to. All other items shall become the property of Grantee. State shall arrange for
delivery from Grantee of items that it takes title to. Cost of transportation, if any, shall be borne
by State.
D.18) DRUG -FREE WORKPLACE CERTIFICATION: Certification of Compliance: By signing this Grant
Agreement, Grantee, its contractors or subcontractors hereby certify, under penalty of perjury
under the laws of State of California, compliance with the requirements of the Drug -Free
Workplace Act of 1990 (Government Code §8350 et seq.) and have or will provide a drug -free
workplace by taking the following actions:
a) Publish a statement notifying employees, contractors, and subcontractors that unlawful
manufacture, distribution, dispensation, possession, or use of a controlled substance is
prohibited and specifying actions to be taken against employees, contractors, or
subcontractors for violations, as required by Government Code §8355(a) (1).
b) Establish a Drug -Free Awareness Program, as required by Government Code §8355(a)(2) to
inform employees, contractors, or subcontractors about all of the following:
i) The dangers of drug abuse in the workplace,
ii) Grantee's policy of maintaining a drug -free workplace,
iii) Any available counseling, rehabilitation, and employee assistance programs, and
iv) Penalties that may be imposed upon employees, contractors, and subcontractors for
drug abuse violations.
c) Provide, as required by Government Code §8355(a) (3), that every employee, contractor,
and/or subcontractor who works under this Grant Agreement:
i) Will receive a copy of Grantee's drug -free policy statement, and
ii) Will agree to abide by terms of Grantee's condition of employment, contract or
subcontract.
D.19) FINAL INSPECTIONS AND CERTIFICATION OF REGISTERED PROFESSIONAL: Upon completion of
the Project, Grantee shall provide for a final inspection and certification by the appropriate
registered professional (California Registered Civil Engineer or Geologist) that the Project has
Grant Agreement No. 4600012233
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been completed in accordance with submitted final plans and specifications and any
modifications thereto and in accordance with this Grant Agreement. Grantee shall notify the
State's Project Manager of the inspection date at least 14 calendar days prior to the
inspection in order to provide State the opportunity to participate in the inspection.
D.20) GRANTEE COMMITMENTS: Grantee accepts and agrees to comply with all terms, provisions,
conditions and commitments of this Grant Agreement, including all incorporated documents,
and to fulfill all assurances, declarations, representations, and statements made by the
Grantee in the application, documents, amendments, and communications filed in support of
its request for funding.
D.21) GRANTEE NAME CHANGE: Approval of the State's Program Manager is required to change the
Grantee's name as listed on this Grant Agreement. Upon receipt of legal documentation of
the name change the State will process an amendment. Payment of invoices presented with
a new name cannot be paid prior to approval of said amendment.
D.22) GOVERNING LAW: This Grant Agreement is governed by and shall be interpreted in
accordance with the laws of the State of California.
D.23) INDEMNIFICATION: Grantee shall indemnify and hold and save the State, its officers, agents,
and employees, free and harmless from any and all liabilities for any claims and damages
(including inverse condemnation) that may arise out of the Projects and this Agreement,
including, but not limited to any claims or damages arising from planning, design,
construction, maintenance and/or operation of levee rehabilitation measures for this Project
and any breach of this Agreement. Grantee shall require its contractors or subcontractors to
name the State, its officers, agents and employees as additional insured on their liability
insurance for activities undertaken pursuant to this Agreement.
D.24) INDEPENDENT CAPACITY: Grantee, and the agents and employees of Grantees, in the
performance of the Grant Agreement, shall act in an independent capacity and not as
officers, employees, or agents of the State.
D.25) INSPECTION OF BOOKS, RECORDS, AND REPORTS: During regular office hours, each of the
parties hereto and their duly authorized representatives shall have the right to inspect and to
make copies of any books, records, or reports of either party pertaining to this Grant
Agreement or matters related hereto. Each of the parties hereto shall maintain and shall make
available at all times for such inspection accurate records of all its costs, disbursements, and
receipts with respect to its activities under this Grant Agreement. Failure or refusal by Grantee
to comply with this provision shall be considered a breach of this Grant Agreement, and State
may withhold disbursements to Grantee or take any other action it deems necessary to
protect its interests.
D.26) INSPECTIONS OF PROJECT BY STATE: State shall have the right to inspect the work being
performed at any and all reasonable times during the term of the Grant Agreement. This right
shall extend to any subcontracts, and Grantee shall include provisions ensuring such access in
all its contracts or subcontracts entered into pursuant to its Grant Agreement with State.
D.27) INVOICE DISPUTES: In the event of an invoice dispute, payment will not be made until the
dispute is resolved and a corrected invoice submitted. Failure to use the address exactly as
provided may result in return of the invoice to the Grantee. Payment shall be deemed
complete upon deposit of the payment, properly addressed, postage prepaid, in the United
States mail. Any claim that Grantee may have regarding the performance of this Grant
Agreement including, but not limited to claims for additional compensation or extension of
time, shall be submitted to the DWR Project Manager within thirty (30) calendar days of
Grant Agreement No. 4600012233
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Grantee's knowledge of the claim. State and Grantee shall then attempt to negotiate a
resolution of such claim and process an amendment to the Grant Agreement to implement
the terms of any such resolution.
D.28) NONDISCRIMINATION: During the performance of this Grant Agreement, Grantee and its
contractors or subcontractors shall not unlawfully discriminate, harass, or allow harassment
against any employee or applicant for employment because of sex (gender), sexual
orientation, race, color, ancestry, religion, creed, national origin (including language use
restriction), pregnancy, physical disability (including HIV and AIDS), mental disability, medical
condition (cancer/genetic characteristics), age (over 40), marital status, and denial of medial
and family care leave or pregnancy disability leave. Grantee and its contractors or
subcontractors shall ensure that the evaluation and treatment of their employees and
applicants for employment are free from such discrimination and harassment. Grantee and its
contractors or subcontractors shall comply with the provisions of the Fair Employment and
Housing Act (Government Code § 12990 (a-f) et seq.) and the applicable regulations
promulgated there under (California Code of Regulations, Title 2, §7285 et seq.). The
applicable regulations of the Fair Employment and Housing Commission implementing
Government Code § 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California
Code of Regulations, are incorporated into this Agreement by reference and made a part
hereof as if set forth in full. Grantee and its contractors or subcontractors shall give written
notice of their obligations under this clause to labor organizations with which they have a
collective bargaining or other agreement.
Grantee shall include the nondiscrimination and compliance provisions of this clause in all
subcontracts to perform work under the Grant Agreement.
D.29) NO DISCRIMINATION AGAINST DOMESTIC PARTNERS: For contracts over $100,000 executed or
amended after January 1, 2007, the Grantee certifies by signing this Grant Agreement, under
penalty of perjury under the laws of State of California that Grantee is in compliance with
Public Contract Code § 10295.3.
D.30) OPINIONS AND DETERMINATIONS: Where the terms of this Grant Agreement provide for action
to be based upon, judgment, approval, review, or determination of either party hereto, such
terms are not intended to be and shall never be construed as permitting such opinion,
judgment, approval, review, or determination to be arbitrary, capricious, or unreasonable.
D.31) PERFORMANCE AND ASSURANCES: Grantee agrees to faithfully and expeditiously perform or
cause to be performed all Project work as described in Exhibit A (Work Plan) and to apply
State funds received only to Eligible Project Costs in accordance with applicable provisions of
the law.
D.32) PRIORITY HIRING CONSIDERATIONS: If this Grant Agreement includes services in excess of
$200,000, the Grantee shall give priority consideration in filling vacancies in positions funded by
the Grant Agreement to qualified recipients of aid under Welfare and Institutions Code § 1 1200
in accordance with Public Contract Code § 10353.
D.33) PROHIBITION AGAINST DISPOSAL OF PROJECT WITHOUT STATE PERMISSION: The Grantee shall
not sell, abandon, lease, transfer, exchange, mortgage, hypothecate, or encumber in any
manner whatsoever all or any portion of any real or other property necessarily connected or
used in conjunction with the Projects, or with Grantee's service of water, without prior
permission of State. Grantee shall not take any action, including but not limited to actions
relating to user fees, charges, and assessments that could adversely affect the ability of
Grantee to meet its obligations under this Grant Agreement, without prior written permission of
Grant Agreement No. 4600012233
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State. State may require that the proceeds from the disposition of any real or personal
property be remitted to State.
D.34) REMEDIES NOT EXCLUSIVE: The use by either party of any remedy specified herein for the
enforcement of this Grant Agreement is not exclusive and shall not deprive the party using
such remedy of, or limit the application of, any other remedy provided by law.
D.35) RETENTION: Notwithstanding any other provision of this Grant Agreement, State may, for each
project, withhold five percent (5.0%) of the funds requested by Grantee for reimbursement of
Eligible Costs. Each project in this Grant Agreement will be eligible to release its respective
retention when that project is completed and Grantee has met requirements of Paragraph 17,
"Submissions of Reports", except in the case of the last project to be completed under this
Grant Agreement, in which case retention for such project will not be disbursed until the "Final
Report" is submitted to and approved by State. State shall disburse retained funds to the
Grantee.
D.36) RIGHTS IN DATA: Grantee agrees that all data, plans, drawings, specifications, reports,
computer programs, operating manuals, notes and other written or graphic work produced in
the performance of this Grant Agreement shall be made available to the State and shall be in
the public domain to the extent to which release of such materials is required under the
California Public Records Act., Government Code §6250 et seq. Grantee may disclose,
disseminate and use in whole or in part, any final form data and information received,
collected and developed under this Grant Agreement, subject to appropriate
acknowledgement of credit to State for financial support. Grantee shall not utilize the
materials for any profit -making venture or sell or grant rights to a third party who intends to do
so. The State shall have the right to use any data described in this paragraph for any public
purpose.
D.37) SEVERABILITY: Should any portion of this Grant Agreement be determined to be void or
unenforceable, such shall be severed from the whole and the Grant Agreement shall continue
as modified.
D.38) STATE REVIEWS: The parties agree that review or approval of project applications, documents,
permits, plans, and specifications or other project information by the State is for administrative
purposes only and does not relieve the Grantee of their responsibility to properly plan, design,
construct, operate, maintain, implement, or otherwise carry out the projects.
D.39) SUSPENSION OF PAYMENTS: This Grant Agreement may be subject to suspension of payments
or termination, or both, and Grantee may be subject to debarment if the State determines
that:
a) Grantee, its contractors, or subcontractors have made a false certification, or
b) Grantee, its contractors, or subcontractors violates the certification by failing to carry out
the requirements noted in this Grant Agreement.
D.40) SUCCESSORS AND ASSIGNS: This Grant Agreement and all of its provisions shall apply to and
bind the successors and assigns of the parties. No assignment or transfer of this Grant
Agreement or any part thereof, rights hereunder, or interest herein by the Grantee shall be
valid unless and until it is approved by State and made subject to such reasonable terms and
conditions as State may impose.
D.41) TERMINATION BY GRANTEE: Subject to State approval which may be reasonably withheld,
Grantee may terminate this Agreement and be relieved of contractual obligations. In doing
Grant Agreement No. 4600012233
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so, Grantee must provide a reason(s) for termination. Grantee must submit all progress reports
summarizing accomplishments up until termination date.
D.42) TERMINATION FOR CAUSE: Subject to the right to cure under Paragraph 11, the State may
terminate this Grant Agreement and be relieved of any payments should Grantee fail to
perform the requirements of this Grant Agreement at the time and in the manner herein,
provided including but not limited to reasons of default under Paragraph 12.
D.43) TERMINATION WITHOUT CAUSE: The State may terminate this Grant Agreement without cause
on 30 calendar days advance written notice. The Grantee shall be reimbursed for all
reasonable expenses incurred up to the date of termination.
D.44) THIRD PARTY BENEFICIARIES: The parties to this Grant Agreement do not intend to create rights
in, or grant remedies to, any third party as a beneficiary of this Agreement, or any duty,
covenant, obligation or understanding established herein.
D.45) TIMELINESS: Time is of the essence in this Grant Agreement.
D.46) TRAVEL: Travel includes the reasonable and necessary costs of transportation, subsistence, and
other associated costs incurred by personnel during the term of this Agreement. Travel and
per diem expenses to be reimbursed under this Agreement shall be at the same rates the
State provides for unrepresented employees in accordance with the provisions of Title 2,
Chapter 3, of the California Code of Regulations and shall be reimbursed consistent with the
rates current at the time of travel. These rates are published at:
http://www.calhr.ca.aov/employees/Paaes/travel-meals.aspx, or its successor website. For
the purpose of computing such expenses, Grantee's designated headquarters shall be: 4677
Overland Avenue, San Diego, CA 92123.No travel outside the San Diego Funding Area shall be
reimbursed unless prior written authorization is obtained from the State's Project Manager.
D.47) VENUE: The State and the Grantee hereby agree that any action arising out of this Agreement
shall be filed and maintained in the Superior Court in and for the County of Sacramento,
California, or in the United States District Court in and for the Eastern District of California. The
Grantee hereby waives any existing sovereign immunity for the purposes of this Agreement.
D.48) WAIVER OF RIGHTS: None of the provisions of this Grant Agreement shall be deemed waived
unless expressly waived in writing. It is the intention of the parties here to that from time to time
either party may waive any of its rights under this Grant Agreement unless contrary to law. Any
waiver by either party of rights arising in connection with the Grant Agreement shall not be
deemed to be a waiver with respect to any other rights or matters, and such provisions shall
continue in full force and effect.
D.49) WORKERS' COMPENSATION: Grantee affirms that it is aware of the provisions of §3700 of the
Labor Code, which requires every employer to be insured against liability for workers'
compensation or to undertake self-insurance in accordance with the provisions of that code,
and Grantee affirms that it will comply with such provisions before commencing the
performance of the work under this Grant Agreement and will make its contractors and
subcontractors aware of this provision.
Grant Agreement No. 4600012233
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EXHIBIT E
AUTHORIZING RESOLUTION
RESOLUTION No. 2016-2 .
RESOLUTION OF THE BOARD OF DIRECTORS OF 1'HE
SAN DIEGO COUNTY WATER AUTHORITY
AUTHORIZING THE GENERAL MANAGER OR HER
DESIGNEE TO SUBMIT A 2016 IRWM DISADVANTAGED
COMMUNITY ENGAGEMENT GRANT APPLICATION
FOR S5,305,040, ACCEPT THE GRANT FUNDS THAT ARE
AWARDED AND ENTER INTO CONTRACTS TO
DISTRIBUTE THE FUNDS TO PROJECT SPONSORS
WHEREAS, Proposition 1, the Water Quality, Supply, and Infrastructure Improvement
Act of 2014 (Water Code Section 79700 et seq.), authorized the California Legislature to
appropriate S510 million to encourage integrated regional water management planning in
California; and
WHEREAS, Section 79744(a) of the California Water Code appropriated to the
Department of Water Resources funds for integrated regional water management programs,
projects and other purposes; and
WHEREAS, DWR is making these funds available through several grant programs;
and
WHEREAS, thc 2016 IRWM Disadvantaged Community Engagement Grant allocates
specific amounts of money to 12 funding areas located throughout California, including the San
Diego Funding Area; and
WILEREAS, achieving IRWM grant funding will help to achieve the regional water
supply goals established in thc Water Authority's 2015 Urban Water Management Plan and to
prepare the San Diego Region for the impacts of drought; and
WHEREAS, thc San Diego Regional Water Management Group, in close cooperation
with the Regional Advisory Committee and the Upper Santa Margarita and South Orange
County planning regions, is preparing an application for a 2016 1RWM Disadvantaged
Community Engagement Crrant to ensure the involvement of disadvantaged communities in
IRWM planning efforts; and
WHEREAS, on August 3, 2016, the RAC recommended that thc Water Authority Board
authorize submittal of the San Diego Region's application for a 2016 IRWM Disadvantaged
Community Engagement Grant; and
WHEREAS, the guidelines for the DAC Engagement Planning Grant requiring that each
IRWM funding area submit a funding application that comprises all of the projects proposed by
thc planning regions within the funding arca; and
WI IEREAS, the memorandum of understanding that established the San Diego IRWM
Program identifies the Water Authority as the program's authorized representative; and
Grant Agreement No. 4600012233
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WI IEREAS, the Water Authority Board of Directors is the decision -making body for the
Water Authority.
WHEREAS, grant application procedures established by DWR require applicants to
provide a copy of a resolution adopted by the applicant's governing body designating an
authorized representative to file an application for an IRWM planning grant; and
NOW, THEREFORE, the Board of Directors of the San Diego County Water Authority resolves
the following:
1. The foregoing facts are true and correct.
2. The General Manager or her designee is authorized to prepare the necessary data,
conduct investigations and submit a 2016 1RWM Disadvantaged Community
Engagement Grant application.
3. The General Manager or her designee is authorized to enter into an agreement to
receive a 2016 IRWM Disadvantaged Community Engagement Planning Grant from
the California Department of Water Resources.
4. The General Manager or her designee is authorized to accept the grant funds that are
awarded and enter into a contract to distribute the awarded grant funds to the project
sponsors.
PASSED, APPROVED AND ADOPTED, this 27th day of October, 2016, by the following vote:
AYES: Unless noted below all Directors voted aye.
NOES: None.
ABSTAIN: None.
ABSENT: Boyle, Brady, Hilliker, Morrison,
Mark Muir
Chair
At t"bST:
ary Crouch
Secretary
Grant Agreement No. 4600012233
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I, Melinda Cogle, Cleric of the Board ofthc San Diego County Water Authority, certify that
the vote shown above is correct and this Resolution No. 2016- 20 was duly adopted at the
meeting of the Board of Directors on the date stated above.
ehM inda'Cogl � .
Clerk of the Board
Grant Agreement No. 4600012233
Page 66of71
EXHIBIT F
LOCAL PROJECT SPONSORS
Grantee has assigned, for each project, a Local Project Sponsor according to the roles of the participating
agencies identified in the IRWM Plan. Local Project Sponsors may act on behalf of Grantee for the purposes of
individual project management, oversight, compliance, and operations and maintenance. Local Project
Sponsors are identified for each Sponsored Project below:
Sponsored Project
Sponsor Agency
Agency Address
Project 1: Grant Administration
San Diego County Water
Authority
4677Overland Avenue
San Diego, CA 92123
Project 2: DAC Needs Assessment
San Diego County Water
Authority
4677 Overland Avenue
San Diego, CA 92123
Project 3: Groundwater Planning
for DACs and Tribes in the Anza
Valley Groundwater Basin
Ramona Band of Cahuilla
56310 Highway 371, Suite B
Anza, CA 92539
Project 4: Groundwater Planning
for Pauma Valley DACs and
Tribes
County of San Diego
5510 Overland Avenue, Third Floor, San
Diego, CA 92123
Chula Vista, CA 91910
Project 5: Healthy Water for
Forester Creek DACs
San Diego River Park
Foundation (SDRPF)
4891 Pacific Highway, Suite 114
San Diego, CA 92110
Project 6: Alternative Non-
Potable Water Supplies,
Xeriscape Design, and Flood
Prevention for DACs
University of California San
Diego - San Diego
Bioregional Center for
Sustainability Science,
Planning and Design (UCSD
BRC)
9500 Gilman Drive
La Jolla, CA 92093
Project 7: Sediment Management
for Tijuana River Valley DACs
California Department of
Parks and Recreation (CA
State Parks)
4477 Pacific Highway
San Diego, CA 92110
Project 8: Storm Water Quality for
Grape Day Park DACs
The Escondido Creek
Conservancy (TECC)
120 W Grand Avenue
Escondido, CA 92025
Project 9: Storm Water Quality for
Paradise Valley DACs
City of National City
1243 National City Boulevard
National City, CA 91950
Project 10: Storm Water Quality
for Escondido Creek DACs
City of Escondido
201 North Broadway
Escondido, CA 92025
Project 11: Storm Water Quality
for Chollas Creek DACs
Groundwork San Diego-
Chollas Creek
5106 Federal Blvd
San Diego, CA 92105
Grant Agreement No. 4600012233
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EXHIBIT G
REPORT FORMATS AND REQUIREMENTS
The following reporting formats should be utilized. Please obtain State approval prior to submitting a
report in an alternative format.
PROGRESS REPORTS
Progress reports shall generally use the following format. This format may be modified as necessary to
effectively communicate information. For each project, discuss the following at the task level, as
organized in Exhibit A (Work Plan):
• Estimate of percent work complete.
• Milestones or deliverables completed during the reporting period.
• Discussion of work accomplished during the reporting period and submission of
deliverables per Exhibit A.
• Scheduling concerns and issues encountered that may delay completion of the task.
• Work anticipated for the next reporting period.
• Updated schedule or budget inclusive of any changes that have occurred.
FINAL REPORT
The Final Report shall generally use the following format. This format may be modified as necessary to
effectively communicate information on the various projects in the IRWM Program funded by this
Grant Agreement, and includes the following:
Executive Summary
The Executive Summary consists of a maximum of twenty (20) pages summarizing information
for the grant as well as the individual projects.
Stakeholder Summary
• General description of water management needs of DACs, Economically Distressed Areas
(EDAs), and underrepresented communities at the Funding Area learned from the activities
performed in this program
• General summary of DACs, EDAs, and underrepresented communities involved in IRWM
efforts through this Program
• Map(s) identifying all DACs, EDAs, and underrepresented communities with IRWM regions
learned from the activities performed in this program
Involvement Activity Summary
• General description of involvement activities performed in this Program, including both
successful and unsuccessful involvement activities
• Identification of projects developed from the DAC involvement activities, if applicable
Findings
• Needs Assessment
o Narrative summary of community characteristics identified and specific community
water management needs and resources (technical, managerial, and financial) to
address the needs of DACs, EDAs, and underrepresented communities
o Needs Assessment template table filled in (at the community level)
• Identification of ongoing barriers for DAC involvement in IRWM efforts
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• Recommendations for water managers on future DAC involvement activities in IRWM
efforts
Looking into the Future
• Next steps for the IRWM regions to continue DAC involvement efforts
Grant Agreement No. 4600012233
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EXHIBIT H
REQUIREMENTS FOR STATEWIDE MONITORING AND DATA SUBMITTAL
Surface and Groundwater Quality Data
Groundwater quality and ambient surface water quality monitoring data that include chemical,
physical, or biological data shall be submitted to the State as described below, with a narrative
description of data submittal activities included in project reports, as described in Exhibit G.
Surface water quality monitoring data shall be prepared for submission to the California
Environmental Data Exchange Network (CEDEN). The CEDEN data templates are available on the
CEDEN website. Inclusion of additional data elements described on the data templates is desirable.
Data ready for submission should be uploaded to your CEDEN Regional Data Center via the CEDEN
website. CEDEN website: http://www.ceden.org.
If a project's Work Plan contains a groundwater ambient monitoring element, groundwater quality
monitoring data shall be submitted to the State for inclusion in the State Water Resources Control
Board's Groundwater Ambient Monitoring and Assessment (GAMA) Program Information on the
GAMA Program can be obtained at:
http://www.waterboards.ca.gov/Qama/aeotracker aama.shtml. If further information is required, the
Grantee can contact the State Water Resources Control Board (SWRCB) GAMA Program.
Groundwater Level Data
Grantee shall submit to DWR groundwater level data collected as part of this grant. Water leveldata
must be submitted using the California Statewide Groundwater Elevation Monitoring (CASGEM)
online data submission system. Grantee should use their official CASGEM Monitoring Entity or
Cooperating Agency status to gain access to the online submittal tool and submit data. If the data is
from wells that are not part of the monitoring network, the water level measurements should be
classified as voluntary measurements in the CASGEM system. If the grantee is not a Monitoring Entity
or Cooperating Agency, please contact your DWR grant project manager for further assistance with
data submittal. The activity of data submittal should be documented in appropriate progress or final
project reports, as described in Exhibit G. Information regarding the CASGEM program can be found
athttp://www.water.ca.gov/groundwater/casgem/.
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EXHIBIT I
STATE AUDIT DOCUMENT REQUIREMENTS GUIDELINES FOR GRANTEES
State Audit Document Requirements
The list below details the documents/records that State Auditors typically reviewed in the event of a
Grant Agreement being audited. Grantees should ensure that such records are maintained for each
State funded Program/Project. Where applicable, this list of documents also includes documents
relating to the Grantee's funding match which will be required for audit purposes.
Internal Controls:
1. Organization chart (e.g., Agency's overall organization chart and organization chart for this
Grant Agreement's funded project.
2. Written internal procedures and flowcharts for the following:
a) Receipts and deposits
b) Disbursements
c) State reimbursement requests
d) State funding expenditure tracking
e) Guidelines, policy(ies), and procedures on State funded Program/Project
3. Audit reports of the Grantee's internal control structure and/or financial statements within the
last two years.
4. Prior audit reports on State funded Program/Project.
State Funding:
1. Original Grant Agreement, any amendment(s) and budget modification documents.
2. A list of all bond -funded grants, loans or subventions received from the State.
3. A list of all other funding sources for each Program/Project.
Contracts:
1. All subcontractor and consultant contracts and related, if applicable.
2. Contracts between the Grantee, member agencies, and project partners as related to the
State funded Program/Project.
Invoices:
1. Invoices from vendors and subcontractors for expenditures submitted to the State for
payments under the Grant Agreement.
2. Documentation linking subcontractor invoices to State reimbursement requests and related
Grant Agreement budget line items.
3. Reimbursement requests submitted to the State for the Grant Agreement.
Cash Documents:
1. Receipts (copies of warrants) showing payments received from the State.
2. Deposit slips or bank statements showing deposit of the payments received from the State.
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3. Cancelled checks or disbursement documents showing payments made to vendors,
subcontractors, consultants, and/or agents under the Grant Agreement.
Accounting Records:
1. Ledgers showing receipts and cash disbursement entries for State funding.
2. Ledgers showing receipts and cash disbursement entries of other funding sources.
3. Bridging documents that tie the general ledger to reimbursement requests submitted to the
State for the Grant Agreement
Administration Costs:
1. Supporting documents showing the calculation of administration costs.
Personnel:
1. List of all contractors and Grantee staff that worked on the State funded Program/Project.
2. Payroll records including timesheets for contractor's staff and the Grantee's staff
Project Files:
1. All supporting documentation maintained in the Program/Project files.
2. All Grant Agreement related correspondence.
MEMBER AGENCIES
Carlsbad
Municipal Water District
City of Del. Mar
City of Escondido
City of National City
City -of Oceanside
City of Poway
City of San Diego
Falibrook
Public Utility District
Helix Water Disfrk
Lakeside Water District
Olivenhain
MumcipalWater District
Otay Water District
Padre Dom
Municipal Water District
Camp Pendleton
Monne Corps Base
Rainbow
Municipal Water District
Ramona
Municipal Water District
Rincon del Diablo
Municipal Water District
San Dieguuo Water District
Santa Fe Irrigation District
South Say Irrigation District
Vollecitos Water District
Valley Center
Municipal Water District
Vista Irrigation District
Yuimo
Municipal Water District -
OTHER
REPRESENTATIVE
County of Son Diego
San Diego County Water. Authority
4677• Overland Avenue • San Diego, California 92123-1233
(858) 522-6600 FAX (858) 522-6568 www.sdcwa.org
March 22, 2018
Luca Zappiello
Junior Engineer — Civil
City of National City
1243 National City Boulevard
National City, CA 91950
RE: Agreement for the Integrated Regional Water Management Program between
the San Diego County Water Authority and City of National City for the Storm Water
Quality for Paradise Valley DACs (Project Nos. 1-DACI-9-80062)
Dear Mr. Zappiello:
Enclosed is an original copy of the above -referenced Agreement.
If you have any questions, please call me at 858/522-6739, or Mark Stadler, Project Manager
at 858/522-6735. Thank you.
Sincerely,
Art4AP
Loisa Burton
Grant Administrator
Enclosures
A public agency providing a safe and reliable water supply to the San Diego region
CITY OF NATIONAL CITY
Office of the City Clerk
1243 National City Blvd., National City, California 91950-4397
619-336-4228
Michael R. Dalla, CMC - City Clerk
SAN DIEGO COUNTY WATER AUTHORITY
Integrated Regional Water Management Program Agreement
Storm Water Quality for Paradise Valley DACs
Project # 1-DACI-9-80062
Luca Zappiello (Engineering/Public Works) forwarded
Fully Executed Agreement to San Diego County Water Authority.