Loading...
HomeMy WebLinkAboutA Good Sign and Graphics CO - Wayfinding Signage Project, CIP No. 16-13 - Notice of Completion - 2018PLEASE COMPLETE THIS INFORMATION RECORDING REQUESTED BY: City Vrigineer City of National City 1243 National City Blvd. National City, CA 91950 AND WHEN RECORDED MAIL TO: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 DOC# 2018-0207879 May 23, 2018 10:34 AM OFFICIAL RECORDS Ernest J. Dronenburg, Jr., SAN DIEGO COUNTY RECORDER FEES: $0.00 (SB2 Atkins: $0.00) PAGES: 2 THIS SPACE FOR RECORDER'S USE ONLY (Note: This document is recorded on behalf of the City of National City, a municipal corporation, and is exempt from Recorder's fees pursuant to Government Code Section 27383) NOTICE OF COMPLETION: WAYFINDING SIGNAGE PROJECT CIP NO. 16-13 THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION (Additional recording fee applies) 1' RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on February 5, 2018 of the: Wayfinding Signage Project, CIP No. 16-13 Work of improvement or portion of work of improvement under construction or alteration. Various locations Citywide National City CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with A Good Sign and Graphics Co. Name of Original Contractor The following work and material were supplied: Labor provided: General Laborer. Materials: Vinyl, Acrylic, Steel, Aluminum based signage materials, Concrete. Equipment: excavation equipment. General statement of kind of labor, services, equipment, or materials The names and addresses of co -owners are: N/A Dated: February 5, 2018. Joint tey9 enants in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on February 5 2018 at National City, California. Signature: N MORRISON, MAYOR Noc16-13 RESOLUTION NO. 2018 — 71 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY A GOOD SIGN AND GRAPHICS CO., FOR THE WAYFINDING SIGNAGE PROJECT, APPROVING THE FINAL CONTRACT AMOUNT OF $335,086.54, AUTHORIZING THE RELEASE OF RETENTION IN THE AMOUNT OF $16,754.33, AND AUTHORIZING THE MAYOR TO SIGN THE NOTICE OF COMPLETION FOR THE PROJECT WHEREAS, the Engineering Department is satisfied that all work required to be performed by A Good Sign and Graphics Co., for the Wayfinding Signage Project has been completed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the work performed by A Good Sign and Graphics Co., for the Wayfinding Signage Project is accepted, the total final contract amount of $335,086.54 is approved, the Mayor is authorizes to execute the Notice of Completion, and payment for said work is ordered to be made in accordance with said contract, including release of retention in the amount of $16,754.33. PASSED and ADOPTED this 15th day of May, Morrison, Mayor ATTEST: Mic el R. Dalla, ty Clerk APPROVED AS TO FO ngil P. or -J• es Cityy'rney Passed and adopted by the Council of the City of National City, California, on May 15, 2018 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California /I LJi/) Jerk of the City of City nal City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2018-71 of the City of National City, California, passed and adopted by the Council of said City on May 15, 2018. City Clerk of the City of National City, California By: Deputy CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 15, 2018 AGENDA ITEM NO. 8 EM TITLE: Resolution of the City Council of the City of National City: 1) accepting the work performed by A Good Sign and Graphics Co. for the Wayfinding Signage Project, CIP No. 16-13; 2) approving the final contract amount of $335,086.54; 3) authorizing the release of retention in the amount of $16,754.33; and 4) authorizing the Mayor to sign the Notice of Completion for the project. Contract funded through SANDAG Smart Growth Incentive Program Grant and Port of San Diego Capital Improvement Program Grant PREPARED BY: Jose Lopez, Assistant Engineer - Civil PHONE: 619-336-4312 EXPLANATION: See attached. DEPARTMENT: Engineering/Public Works APPROVED BY: JANCIAL STATEMENT: ,,.:COUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt Resolution accepting the work performed by A Good Sign and Graphics Co. for the Wayfinding Signage Project, CIP No. 16-13 and approving the final contract amount of $335,086.54. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Notice of Completion 3. Final Contract Balance Report 4. Resolution /G-so/kflciy, • EXPLANATION The project designed and implemented a comprehensive wayfinding signage program for National City to inform residents and visitors of key points of interest such as historic districts, civic centers, transit centers, public library, community parks and recreation facilities. The project also installed truck route signs along designated truck routes to reduce cut -through truck traffic in local neighborhoods. Phase I focused on Downtown, Kimball Park, Westside (Old Town) and Marina District. On November 22, 2016, the bid solicitation was posted on PlanetBids, a free public electronic bidding system for contractors. On November 28, 2016 and December 5, 2016, the bid solicitation was advertised in local newspapers. On December 13, 2016, five (5) bids were received electronically on PlanetBids by the 1:00 p.m. deadline. Bid results were available immediately after the 1:00 p.m. deadline. A Good Sign and Graphics Co. was the apparent lowest bidder with a total bid amount of $398,349.00 as the basis of award. Upon review of all documents submitted A Good Sign and Graphics Co.'s bid was deemed responsive, and they were the lowest responsible bidder qualified to perform the work as described in the project specifications. On January 17, 2017, the City Council adopted Resolution No. 2017-1 awarding the contract to A Good Sign and Graphics Co., in the not -to -exceed amount of $270,359 and authorized a 15% contingency in the amount of $40,553.85 for any unforeseen changes. The Notice to Proceed with construction was issued on April 5, 2017. Construction started on April 10, 2017 and was completed on February 2, 2017. The change orders issued for this project are detailed in the Final Contract Balance Report (see attached). The change orders increased the contract by $69,727.54, while line item adjustments decreased the contract by $5,000 for a net increase of $64,727.54 to the contract. This results in a 24% contract increase for a final contract balance of $335,086.54. After contract award, signage for the "Together We Can" campaign was fabricated and installed, as well as a new sign panel at Morgan Square. These items were not included in the original contract. As a result of satisfactory completion of the project, staff recommends that City Council, 1) accept the work of A Good Sign and Graphics Co. for the Wayfinding Signage Project, CIP No. 16-13; 2) approve the final contract amount of $335,086.54; 3) authorize the release of retention in the amount of $16,754.33; and 4) authorize the Mayor to sign the Notice of Completion for the project. The Notice of Completion will filed with the San Diego County Recorder's Office. RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on February 5, 2018 of the: Wayfinding Signage Project, CIP No. 16-13 Work of improvement or portion of work of improvement under construction or alteration. Various locations Citywide National City CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with A Good Sign and Graphics Co. Name of Original Contractor The following work and material were supplied: Labor provided: General Laborer. Materials: Vinyl, Acrylic, Steel, Aluminum based signage materials, Concrete. Equipment: excavation equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: February 5, 2018; Joint tenants, tenants in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on February 5, 2018 at, National City, California. Signature: RON MORRISON, MAYOR Nac16-13 FINAL CONTRACT BALANCE PROJECT: WAYFINDING SIGNAGE PROJECT DATE: April 16, 2018 FY17 — FY18 CIP No. 16-13 TO: ORIGINAL CONTRACT AMOUNT: START DATE: COMPLETION DATE: ORIGINAL CONTRACT LENGTH: EXTENTION OF WORK DAYS: TOTAL CONTRACT TIME: DESCRIPTION: $270,359.00 April 10, 2017 February 2, 2018 80 Working Days 124 Working Days 204 Working Days The Final Contract Balance reports final line item amounts and summarizes all change orders to produce a final contract amount. CHANGE ORDERS AND LINE ITEM ADJUSTMENTS: Change Order #1 provided additional fabrication and installation of forty (40) banners for the City's "Together We Can" program. It included the cost for the hardware, installation, and all other appurtenances for the additional banners. This Change Order adds three (3) working days to the contract time. This Change Order total amount is $ 16,441.03. Change Order #2 required the Contractor to install fourteen (14) map panels throughout the downtown area and Kimball Park area. The estimated time for the fabrication of these panels are from 8 to 10 weeks plus additional installation time. Due to this request, an additional forty-one (41) working days were added with no cost associated to the project. This Change Order total amount was $ 0.00. Change Order #3 required the contractor to add supplemental vehicular blade signage after an assessment of the current sign locations and placement. The contractor was required to fabricate and install five (5) five additional directional blades. Due to this request, an additional fourteen (14) working days were added to the contract. Change Order total amount was $ 10,474.62. Change Order #4 required the contractor to modify the method for fabricating the lettering for the neighborhood gateway signs per the architect and designer's direction. This Change Order total amount was $ 1,062.00. -2- FINAL CONTRACT BALANCE Wayfinding Signage Project CIP No. 16-13 Changer Order #5 directed the contractor to modify the installation for the foundation of the signs located in the Marina district area due to different site conditions and as approved by the engineer and designer. This Change Order total amount was $ 2,920.03. Change Order #6 directed the contractor to shift the position of gateway monument sign in the Marina district area as it would affect the visibility of an existing signage adjacent to the area. This Change Order total amount is $ 1,592.53. Change Order #7 directed the contractor to modify the original aluminum poles for the new signs that would be installed in the Marina district area. The contractor changed the material and the dimensions of the oversized aluminum poles (specified in the plans) as directed by the designer and architect. This work was performed at an agreed upon price. This Change Order total amount was $ 1,768.80. Change Order #8 directed the contractor to modify the installation method for the double banners due to some visibility issues. The contractor was directed to change the material hardware from a double bracket to a single bracket to ensure that the pole did not block the content of the banner. This work was performed at an agreed upon price. This work was performed at an agreed upon price. This Change Order total amount was $ 3,239.10. Change Order #9 directed the contractor to only provide the materials for the interpretive panels to be installed at the MTS locations. Since the contractor did not install the two signs, they will be providing a credit to the City for the amount it would have taken to proceed with the original installation. This Change Order was for a credit given back to the City for the amount of $391.38. Change Order #10 directed the contractor to modify the contents of four (4) vehicular directional blades installed on various locations of the City. The contractor required an additional ten (10) working days for the fabrication and installation of these signs. This work was performed at an agreed upon price. This Change Order total amount was $ 6,752.20. Change Order #11 directed the contractor to procure and provide additional twenty-one (21) Marina district banners to the sign package. This Change order also directed the contractor to fabricate and install an additional Morgan Square interpretive panel to be installed on site provided by City. The contractor requested an additional twenty-five (25) working days to procure and install the items described. This Change Order total amount was $ 8,653.59. Change Order #12 directed the contractor to install five (5) additional vehicular directional signs to be included in the wayfinding system. The City provided the content for the signs. The contractor requested thirty-one (31) additional working days to complete the fabrication and installation. This Change Order total amount was $ 17,215.02. All Change Orders listed above increased the total contract amount by $ 69,727.54. There was a line item adjustments per the attached FINAL BILLING STATEMENT that resulted in a total deduct of $ 5,000.00. -3- FINAL CONTRACT BALANCE Wayfinding Signage Project CIP No. 16-13 CONTRACT ADJUSTMENT: As a result of the above change orders and line item adjustments, the contract price is adjusted as follows: 1. The final contract price is adjusted to $ 335,086.54. 2. As a result of the satisfactory completion of said project, a retention amount of $ 16,754.33 is set for invoice processing and payment upon the receipt of signatures and City Council's ratification of this agreement and the Notice of Completion. This document and its purpose to balance payment shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for performing the work described above. A Good Sign, Inc. will not be entitled to damages or additional payment for delays as described in the 2015 edition of the Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. -4- RESOLUTION NO. 2018 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY A GOOD SIGN AND GRAPHICS CO., FOR THE WAYFINDING SIGNAGE PROJECT, APPROVING THE FINAL CONTRACT AMOUNT OF $335,086.54, AUTHORIZING THE RELEASE OF RETENTION IN THE AMOUNT OF $16,754.33, AND AUTHORIZING THE MAYOR TO SIGN THE NOTICE OF COMPLETION FOR THE PROJECT WHEREAS, the Engineering Department is satisfied that all work required to be performed by A Good Sign and Graphics Co., for the Wayfinding Signage Project has been completed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the work performed by A Good Sign and Graphics Co., for the Wayfinding Signage Project is accepted, the total final contract amount of $335,086.54 is approved, the Mayor is authorizes to execute the Notice of Completion, and payment for said work is ordered to be made in accordance with said contract, including release of retention in the amount of $16,754.33. PASSED and ADOPTED this 15th day of May, 2018. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950-4397 619-336-4228 Michael R. Dalla, CMC - City Clerk A GOOD SIGN AND GRAPHICS WAYFINDING SIGNAGE PROJECT, CIP NO. 16-13 Notice of Completion Judy Hernandez (Engineering/Public Works) forwarded a copy of the Notice of Completion to A Good Sign and Graphics.