HomeMy WebLinkAbout2018 CON California State Library - FY18 California Library Literacy Services CLSS GrantNational City Public Library
Invoice # 6742-1
Vendor ID 0000014153
State of California
California Library Literacy and English Acquisition Services (CLLS)
California Education Code; Section 18880-18883
Budget Citation Chapter 14 - Budget item 6120-213-0001
Fiscal Year: 2017-2018
Reporting Structure: 61202000
Purchasing Authority Number: CSL-6120
COA: 5432000; Approp_ Ref: 213;
Category: 84121600 Program #: 5312
FOR PAYMENT OF CALIFORNIA Is i''Y LITERACY SERV ICFS GRAFT
Amount Claimed — Second & Final Installment - $. 28Q740
claims the indicated allowance for the purposes of carrying out the functions stated in its CLLS
application and in Sections 18880-18883 of the California Education Code.
Warrant to be issued for payment to the library to be addressed to:
* NATIONAL CITY PUBLIC LIBRARY
(Authorized agency to receive, disburse and account for CLLS funds)
hereby certify under penalty of perjury: that the library named above shall use their allowance solely
for the purposes indicated in their CLLS application and in Sections 18880-18883 of the California
Education Code.
MINH DUONG
Official Representative or Fiscal A
nt
nature Require
CITY LIBRARIAN
'Title
MAIL ONE ORIGINAL SIGNATURE TO:
California State Library
Fiscal Office — CLLS
P. O. Box 942837
Sacramento, CA 94 37-CC O1
State Library Local Assistance Office Use Only
STATE OF CALIFORNIA, State Library Fiscal Office
By
State Library Representative
Approval by State:
CLLS $
Date:
* The warrant address must match that on file. If you need to change the warrant authorized library name and/or address, please
contact Colette Moody, CSL Fiscal Office.
National City Public Library FY 2017/18
PLEASE COMPLETE AND RETURN THIS PAGE
CERTIFICATION
I hereby certify under penalty of perjury: that I am the duly authorized representative of the
claimant herein; that the claim is in all respects true, correct and in accordance with law and the
terms of the agreement; and that payment has not previously been received for the amount
claimed herein.
The claims the indicated allowance for the purposes of carrying out the functions stated in its
CLLS application and in Sections 18880-18883 of the California Education Code.
SIGNED
Signature - {Jth zed represe` jve
�IN1=i �1U�1pIG� CITY I,I8RI1i��AAt
Typed/Printed Name and Title of Authorized Representative
MINH.DUONG@NATIONALCITYLIBRARY.ORG
Errfjil address of authorized representative
DATE
JANUAR( 15, 2018
MAIL ONE ORIGINAL SIGNATURE TO:
California State Library
Fiscal Office — CLLS
P. O. Box 942837
Sacramento, CA 94237-0001
RESOLUTION NO. 2018 — 5
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
APPROVING THE ACCEPTANCE OF AN AUGMENTATION IN THE AMOUNT
OF $28,740 TO THE CALIFORNIA LIBRARY LITERACY SERVICES GRANT
FOR FISCAL YEAR 2018 FOR THE NATIONAL CITY LIBRARY'S LITERACY
PROGRAM, INCREASING THE TOTAL GRANT AMOUNT FROM $18,000
TO $46,740, AND AUTHORIZING THE ESTABLISHMENT OF FUND
APPROPRIATIONS AND A CORRESPONDING REVENUE BUDGET
WHEREAS, in August 2017, the National City Library was awarded a California
Library Literacy Services ("CLLS") Grant in a baseline amount of $18,000 to fund the Library's
literacy services for Fiscal Year 2018; and
$28,740; and
WHEREAS, the California State Library has augmented the original grant by
WHEREAS, the $28,740 augmentation to the grant is based on a formula that
takes into account the per capita amount per adult learner served in Fiscal Year 2017, and a
match of local funds raised and expended for adult literacy services (CDBG) in Fiscal Year 2018;
and
WHEREAS, the final payment of $28,740, brings the total amount of the CLLS
Grant awarded to the National City Library for its Literacy Program to $46,740.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby approves the acceptance of a $28,740 augmentation to the California Library
Literacy Services ("CLLS") Grant for Fiscal Year 2017 for the National City Library's Literacy
Program, increasing the total grant amount from $18,000 to $46,740.
BE IT FURTHER RESOLVED that the City Council authorizes the establishment of
fund appropriations and a corresponding revenue budget for said grant funds.
PASSED and ADOPTED this 6th day of Februar ry 2018.
ATTEST:
a
Michael R. DaII.,I ity Clerk
APPROVED AS TO FOR
rris-Jon
Attorney
Ron Morrison, Mayor
Passed and adopted by the Council of the City of National City, California, on
February 6, 2018 by the following vote, to -wit:
Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY:
RON MORRISON
Mayor of the City of National City, California
City Clerk of the City of National City, California
By: -
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2018-5 of the City of National City, California, passed and adopted
by the Council of said City on February 6, 2018.
City Clerk of the City of National City, California
By:
Deputy
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE: February 6, 2018
4106 /•32/
4,206-y—lO
AGENDA ITEM NO.: 4
ITEM TITLE:
Resolution of the City Council of National City approving and accepting an augmentation of $28,740 to
the California Library Literacy Services (CLLS) Grant, fiscal year 2017-18, for the National City Library's
Literacy Program, increasing the total grant amount from $18,000 to $46,740; and authorizing the
establishment of fund appropriations and a corresponding revenue budget. (Library)
PREPARED BY: K. Hays DEPARTMENT: Library
PHONE: 619-470-5883 APPROVED BY:
EXPLANATION:
In August 2017, the Library was awarded a CLLS grant in a baseline amount of $18,000 to fun
Library's FY2017-18 Literacy Program. This augmentation of $28,740 represents the final payment from
the California State Library to National City Library and is based on a formula that takes into account the
following:
- A per capita amount per adult learner served in the previous year 2016-17.
- A match on local funds earmarked for adult literacy services and established by a Community
Development Block Grant in the amount of $44,000, which the City Council awarded to the
Library for FY2017-18 by Resolution No. 2017-67 on May 2, 2017.
With this final payment, the amount of CLLS Grant awarded to National City Library for its FY2017-18
Literacy Program is $46,740.
FINANCIAL STATEMENT:
ACCOUNT NO.
320-418-339 $28,740
320-31339-3463 $28,740
Matching funds of $44,000 from the Community Development Block Grant Fund authorized by Council by Resolution No. 2017-67 on May
2, 2017 are appropriated and available.
ENVIRONMENTAL REVIEW:
N/A
APPROVED: `Wot,FINANCE
ORDINANCE: INTRODUCTION
APPROVED:
FINAL ADOPTION
MIS
STAFF RECOMMENDATION:
Approval recommended.
BOARD / COMMISSION RECOMMENDATION:
Will be presented to Library Board of Trustees for approval on February 7, 2018.
ATTACHMENTS:
Copy of original Letter of Award (August 1, 2017)
Award letter for second installment payment (January 3, 2018)
Resolution 2017-67 for CDBG award for FY2017-18 (May 2, 2017)
Resolution
1
2.
3.
w,1 t)a.old�-S
August 1, 2017
Minh Duong, City Librarian
National City Public Library
1401 National City Boulevard
National City, CA 91950-4401
Dear Ms. Duong:
STATE [ 6RARY
Y 4111 .6 0101 MliiTAcl Sn,ri.t:OU4 FIVfVAI
We're happy to provide funds for the fiscal year that began July 1, to support your California
Library Literacy Services program and the important work you, your staff and volunteers do in
your community.
The recently signed state budget continues California Library Literacy Services funding at $4.82
million, a $2 million increase over the funding level a few years ago.
At this time, we're providing the $18,000 baseline amount for your program. The remainder will
be sent in the fall after a review of the reports you submit to us in September.
There are three parts to the library's funding formula:
1. A baseline amount ($18,000) for each approved literacy program to provide libraries with
the funding needed to deliver a minimum level of local literacy staffing and services;
2. A per capita amount per adult learner served in the previous year; and
3. A match on local funds raised and expended for adult literacy services —reflecting a
commitment to a continuing state/local partnership and providing an incentive for
increased local support for adult literacy.
The payment process begins once we receive your signed Claim Form (attached). Please direct
any questions to: Andrea Freeland @ 916.651.3191 and/or andrea.freeland ar7library.ca.gov.
NOTE: All claims must be completed and signed in both places and all claims must be
mailed to Fiscal Office — must have original signatures to process claims.
Thank yo for your willi gness to do so much for so many people in need.
Respectf ull yours,
Greg L'cas
CalifornState Librarian
V
cc: Ma ttgj w Boatman, Literacy Coordinator
File
Enc.: Claim Form
916.653.5217 phone
916.653.8443 fax
www.library.ca.gov
Library Development Services Bureau
P. O. Box 942837 Sacramento, CA 94237-0001
900 N Street, 4th Floor, Sacramento, CA 95814
/
( /A(t or,",(
STATE Ll BRARY
PA(\I AVIN.; (11!A HI RITAC' SIIA,IN(. I SI.A FUFIIRI
January 3, 2018
Minh Duong, City Librarian
National City Public Library
1401 National City Boulevard
National City, CA 91950-3314
Dear Ms. Duong:
I'm pleased to enclose a claim form for the remainder of your California Library Literacy Services
funding for the 2017-2018 fiscal year.
This final, second payment of your total allocation for the fiscal year that began July, 2017 is based
on:
• A per capita amount per adult learner served at your library during the previous fiscal year.
• A match on local funds raised and expended for adult literacy services at your library during the
fiscal year that ended June 30, 2016.
Earlier this year you received a baseline for your literacy program. The baseline reflects the importance
of each library having enough funds to provide local literacy staffing and service.
Below is a re -cap of your total California Library Literacy Services funding for the current program year:
Baseline Adult Literacy Services: $18,000 (amount previously claimed)
Final Payment (Per Capita & Match):
GRAND TOTAL FOR 2017/18: $46,740
Changes in your funding from last year are based on an increase or decrease in the number of adult
learners you served, and/or an increase or decrease in the amount of local funds expended on adult
literacy last year.
We'll initiate the payment process upon receipt of your signed claim form, which is attached. This final
payment will be processed after all reporting requirements from the prior fiscal year have been
received, all adjustments made and unexpended monies returned.
The following specific issues or observations are being made about your final report:
We are pleased to see you have increased the number of Adult Learners you serve by 30%.
Please mail the signed claim form to: California State Library
Fiscal/Local Assistance
P.O. Box 942837
Sacramento, CA 94237-0001
916.653.5217 phone
916.653.8443 fax
www.library.ca.gov
Library Development Services Bureau
P. 0. Box 942837 Sacramento, CA 94237 0001
900 N Street. 41h Floor, Sacramento, CA 95814
National City Public Lihruy
The attached forms require your signature and serve two purposes:
1. Requests to claim the funds and have a check sent to you
2. Certifies that your library will use the funds for the purpose intended; and
In February, you'll be asked to revise your literacy budget for the 2017-2018 fiscal year utilizing the
actual total allotment from the State Library shown in this award letter. The budget that you submitted
with your application earlier this year was based on projections. Your revised budget should reflect
updated information and more accurate figures than you had at the time of application.
You'll be asked to report electronically after the close of the fiscal year. Library literacy services staff will
provide more details on this process. If you need a copy of your most recent final report and/or
application, please contact Andrea Freeland at andrea.freeland a(�library.ca.gov.
PLEASE REMEMBER THAT " r
OR RETURNED TO THE STATE.
Should you have additional questions regarding the new funding and/or reporting process, please
contact:
Natalie Cole (916) 651-6980 ext. 45 or natalie.cole(a�library.ca.gov
Andrea Freeland (916) 651-3191 or andrea.freeland a(�library.ca.00v
Thaj�jj ks ag
Iibrles do
Gre
C
cc:
for your commitment to literacy. It's one of the most transformative and successful things
ectful y/yours,
Luca
rnia State Librarian
t„,, 1,,
114(r y ,
Matthew Boatman, Literacy Coordinator (via email: matthew.boatman(a�nationalcitylibrary.orq)
Minh Duong, City Librarian (via email: minh.duonqanationalcitylibrary.orq)
Enc.: Claim Form
Certification Form
916.653.5217 phone
916.653.8443 tax
www.library.ca.gou
Library Development Services Bureau
P. 0. Box 942837 Sacramento, CA 94237 0001
900 N Street, 4i° Floor, Sacramento, CA 95814
National City Public Library Invoice # 6742-1
Vendor ID 0000014153
State of California
California Library Literacy and English Acquisition Services (CLLS)
Fiscal Year: 2017-2018
California Education Code; Section 18880-18883
Budget Citation Chapter 14 - Budget Item 6120-213-0001
Reporting Structure: 61202000
Purchasing Authority Number. CSL-6120
COA: 5432000; Ap_rop. Ref: 213;
Category: 84121600 Program #: 5312
FOR PAYMENT OF CALIFORNIA LIBRARY LITERACY SERVICES GRANT
Amount Claimed — Second & Final Installment - $ 28,740
claims the indicated allowance for the purposes of carrying out the functions stated in its CLLS
application and in Sections 18880-18883 of the California Education Code.
Warrant to be issued for payment to the library to be addressed to:
(Authorized agency to receive, disburse and account for CLLS funds)
I hereby certify under penalty of perjury: that the library named above shall use their allowance solely
for the purposes indicated in their CLLS application and in Sections 18880-18883 of the California
Education Code.
Official Representative or Fiscal Agent (Signature Required) Title
MAIL ONE ORIGINAL SIGNATURE TO:
California State Library
Fiscal Office — CLLS
P. O. Box 942837
Sacramento, CA 94237-0001
State Library Local Assistance Office Use Only
STATE OF CALIFORNIA, State Library Fiscal Office
By
State Library Representative
Approval by State:
CLLS $
Date:
* The warrant address must motch that on file. if you need to change the warrant authorized library name and/or address, please
contact Colette Moody, CSL Fiscal Office.
National City Public Library FY 2017/18
PLEASE COMPLETE AND RETURN THIS PAGE
CERTIFICATION
I hereby certify under penalty of perjury: that I am the duly authorized representative of the
claimant herein; that the claim is in all respects true, correct and in accordance with law and the
terms of the agreement; and that payment has not previously been received for the amount
claimed herein.
The claims the indicated allowance for the purposes of carrying out the functions stated in its
CLLS application and in Sections 18880-18883 of the California Education Code.
SIGNED DATE
Signature - Authorized representative
Typed/Printed Name and Title of Authorized Representative
Email address of authorized representative
MAIL ONE ORIGINAL SIGNATURE TO:
California State Library
Fiscal Office — CLLS
P. O. Box 942837
Sacramento, CA 94237-0001
RESOLUTION NO. 2017 -- 67
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
APPROVING THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
2017-2018 ANNUAL ACTION PLAN AND AUTHORIZING THE ESTIMATED
ALLOCATION OF 2017-2018 HUD ENTITLEMENT GRANT FUNDS, PROGRAM
INCOME, FUNDS REMAINING FROM COMPLETED PROJECTS, AND
UNCOMMITTED FUNDS TO THE COMMUNITY DEVELOPMENT BLOCK
GRANT, AND HOME INVESTMENT PARTNERSHIPS PROGRAM ACTIVITIES
PROPOSED FOR THE FISCAL YEAR 2017-2018 ANNUAL ACTION PLAN
WHEREAS, as an entitlement community, the City of National City administers
the Community Development Block Grant ("CDBG") and the Home Investment Partnerships Act
("HOME") Program for the Federal Govemment under the United States Department of Housing
and Urban Development ("HUD"); and
WHEREAS, in accordance with the federal regulations at 24 CFR, Part 91, the
City is required to prepare and submit an Annual Action Plan for Housing and Community
Development Programs funded by CDBG and HOME; and
WHEREAS, HUD requires that all CLJBG and HOME Program entitlement
communities, such as the City of National City, hold at least two public hearings and a 30-day
public comment period to solicit input on the 2017-2018 Annual Action Plan (the "Plan"); and
WHEREAS, the City Council conducted a duly advertised public hearing on
March 21, 2017 and May 2, 2017, to receive input from the public; and
WHEREAS, the 30-day comment period for the Plan occurred from March 27,
2017 to April 26 2017; and
WHEREAS, the City will incorporate public comments received into the final
submission of the Plan within 60 days after the date allocations are announced by HUD or no
later than August 16, 2017 (whichever comes first); and
WHEREAS, HUD has not released entitlement appropriations to the City and
staff has estimated the fiscal year ("FY") 2017-2018 HUD formula allocation to be $800,000
for CDBG and $260,000 for the HOME Program which have been used to determine the
Annual Action Plan activities to consider for funding identified in Exhibit "A" based on the
ranking method implemented by the City Council at the first Public Hearing on March 21,
2017; and
WHEREAS, staff will make necessary adjustments to the CDBG and HOME
activity allocations listed in the Plan by following the ranking method directed by the City
Council when final appropriations are released by HUD; and
WHEREAS, the City Manager will be authorized to approve any adjustments
made and make the final allocations official by attaching the final list of Plan activities to the
Resolution as Exhibit "B" and promptly notifying all intended recipients of entitlement funds
listed in Exhibit "A"; and
Resolution No. 2017 — 67
Page Two
WHEREAS, staff has identified and verified the availability of $88,810 in CDBG
and $442,127 in HOME funds remaining from previous year projects that have been completed
to supplement the funding of activities in the Plan as listed on the attached Exhibit "A"; and
WHEREAS, staff has also identified and verified program income received
from the CDBG Program in the amount $5,004 and $151,967 for the HOME Program to
further supplement the funding of activities in FY 2017-2018 Annual Action Plan as listed in
Exhibit "A" (attached); and
WHEREAS, staff has identifed and verified the availability of $1,399 in HOME
uncommitted funds to supplement the funding of activities in the Plan as listed on the
attached Exhibit "A"; and
WHEREAS, staff has identified and verified the availability of $74,211 of First -
Time Homebuyer funds from FY 2016 and FY 2017 to supplant a Community Housing
Development Organization ("CHDO") fund activities in the Plan as listed on the attached
Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the reallocation of $88,810 in CDBG and $442,127 in HOME
funds remaining from completed projects.
BE IT FURTHER RESOLVED that the City Council of the City of National City
hereby authorizes the allocation of $5,004 in CDBG Program income and $151,967 in HOME
Program income, $1,399 in HOME uncommitted funds, and $74,211 in FY 2016 and 2017
CHDO Reallocation funds to supplement the funding of activities specified in the FY 2017-2018
Annual Action Plan, as set forth in Exhibit "A".
BE IT FURTHER RESOLVED that the City Council authorizes the submission
of the FY 2017-2018 Annual Action Plan for the expenditure of said funds to the U.S.
Department of Housing and Urban Development.
BE IT FURTHER RESOLVED that the City Manager is authorized to approve
any changes in funding to the activities listed in Exhibit "A" that are substantially consistent
with the ranking method implemented by the City Council.
BE IT FURTHER RESOLVED that City Manager is hereby authorized to execute
the final submission of the Fiscal Year 2017-2018 Annual Action Plan, certifications, and
agreements required by HUD for the full implementation of the activities funded under the Plan.
[Signature Page to Follow]
Resolution No. 2017 - 67
Page Three
PASSED and ADOPTED this 2nd day of May,
n Morrison, Mayor
ATTEST:
Micl4ael R. Della, ity Clerk
APPROVED AS TO FORM:
orris -Jones
ttomey
Exhibit A
FY 2017-2018 City of National City Action Plan Funding for the
Community Development Block Grant and HOME hwestment Partnerships Program
CDBG Entitlement (Estimated): $800,000
CDBG Reallocation: $88,810
CDBG Program Income 2016: $5,004
HOME Entitlement (Estimated): $260,000
HOME Reallocation: $442,127
HOME Program Income 2016: $161,967
HOME Uncommitted funds: $1,399
CHDO Reallocation FY16 & FY17 $74,211
Total CDBG funds available: $893,814
Total HOME funds available:
$929,704
# I Applicant Marne 1 progara Name ( t
atlrneted funding
Communtity Development Block Grant (COBG) Program_
Public Service Funds Available: $120,000 (estimated)
1
National City Public Library
Adult Literacy Services Program
$
44,000
2
Community Services Department
Casa de Salud Youth Afterschool
Program
$
31,000
3
Police Department (Sponsoring South Boy
Community Services)
NCPD Support Service: Domestic
Violence Response Team
$
20,000
4
Community Services Department
Tlny Tots
$
25,000
Public Service Total:
$
120,000
Non -Public Services Funds Available: $613,814 (estimated)
5
Housing & Economic Development
Housing Inspection Program
$
155,255
6
Fire Department
Fire Station 34 Section 108 Loan
Payment Fiscal Year 2016 - 2017
$
458,559
Non -Public. Service Total:
$
613,814
Planning and Administration Funds Available: $160,000
estimated)
7
Housing & Economic Development
CDBG Program Administration
$
119,000
8
Housing & Economic Development (Sponsoring CSA
San Diego County)
Fair Housing and Tenant -Landlord
Education
$
41,000
Planning & Admin Total:
$
160,000
CDBG Total:
$
893,814
kit,Thlt Irtv9 m t .E'en?Lsh ps (,FiOM) PrOgrAill
Protect Funds Available: $888,507 (estimated)
9
South Bay Community Services
Tenant Based Rental Assistance
$
442,127
10
San Diego Habitat for Humanity
Acquisition Rehabilitation for Home
Ownership Program
$
372,169
11
First -Time Homebuyer Program FY16 & FY17 funds to supplant CHDO funds
$
74,211
Total:
$
888,507
Planning & Administration Funds Available: $41,197 (estimated)
12lHousing & Economic Development ,HOME Program Administration
$
41,197
HOME Total:
$
929,704
The entitlement award for Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME)
Program is estimated, U.S. Department of Housing and Urban Development (HUD) has not release allocations for fiscal year
(FY) 2017-2018 as of the date of this report. Ali Public Service applications have been ranked by City Council. Funding
commitments to any activity will depend on the ability to fund with the actual award made to the City by HUD. When funds are
applied by rank, If there Is an activity that can be partially funded with a remainder, staff will consider the feasibility of an award
to the activity. If staff considers the activity infeasible then the remaining funds will not be appropriated until the next allocation
cycle. The City Manager will review and accept the final funding commitments as directed by the City Council. For Non -Public
Service and Planning and Administration Activities if there Is an increase or decrease in the entitlement funds award amounts
the Housing Inspection Program and CDBG Program Administration will be increased or decreased proportionately.
If the entitlement award is reduced for the HOME Program each new activity will be reduced proportionally. If there is an
increase in funding the TBRA program and Planning and Administration will be Increased proportionally.
Exhibit "B"
(Will be attached once the Federal government
approves the HUD budget.)
Resolution No. 2017 - 67
May 2, 2017
EXHIBIT B
FY 20 7.2O1'8'City,.of National City
Actioni:Plan Funding toy
HUA -,ot muntt4Planning andit evelopment
:. ... Gv& tr(OME rFInaiy...
Community Development Block Grant (CDBG) HOME Investment Partnerships Program (HOME)
Entitlement: $741,061.00 Entitlement: $246,830.00
Reallocation: $88,294.70 Reallocation: $72,947.55
Program Income: $5,004.42 Program Income: $151,967.47
Total CDBG funds available: $834,360.12 Uncommitted funds FY 2016: $1,399.00
Total HOME funds available: $473,144.02
.#),. ?; - .1. ._ , ' AppllcatitAi Oils .Qtgr: ..L ...� ..., ....Rttitjt lift Name'": l_:... 7 __',U. l;fiF,tiri ifi'&1 : a s
C:onittiaify=D.QVel p is BC inept (CbBORPRid ail , ... ; ' .. ` 5:;
Public Service Funds Available: $111,159.15
1
National City Public Library
Adult Literacy Services Program
$ 44,000.00
2
Community Services Department
Casa de Salud Youth Afterschool
Program
$ 31,000.00
3
Police Department (Sponsoring South Bay
Community Services)
NCPD Support Service: Domestic
Violence Response Team
$ 20,000.00
4
Community Services Department
Tiny Tots
$ 16,159.15
Public Service Total:
$ 111,159.15
Non -Public Services Funds Available: $613,814
5
Housing & Economic Development
Housing Inspection Program
$ 116,429.77
6
Fire Department
Fire Station 34 Section 108 Loan
Payment Fiscal Year 2016 - 2017
$ 458,559.00
Non -Public Service Total:
$ 574,988.77
Planning and Administration Funds Available: $148,212.20
7
Housing & Economic Development
CDBG Program Administration
$ 107,212.20
8
Housing & Economic Development (Sponsoring CSA
San Diego County)
Fair Housing and Tenant -Landlord
Education
$ 41,000.00
Planning & Admin Total:
$ 148,212.20
CDBG Total:
$ 834,360.12
HOML
in a lthiVe CI8iiii-Wri 61W HOMERRVOITYVi
- ,' "x." '`
1�.t'���.�F'
`�,�y g`'- '.
14�P Seer
Project
& Programs
9
South Bay Community Services
Tenant Based Rental Assistance
$ 188,147.42
10
San Diego Habitat for Humanity
Acquisition Rehabilitation for Home
Ownership Program
$ 245,116.85
Projects & Programs Total:
$ 433,264.27
Planning & Administration
11
Housing & Economic Development
HOME Program Administration
$ 39,879.75
HOME Total:
$ 473,144.02
The City will be supplant the HOME Program's First -Time Homebuyer Program FY 2016 and FY 2017 funds for Community
Housing Development Organization (CHDO) funds using FY 2017-2018 entitlement funds in the amount of $74,211.45 as it Is a
requirement of the HOME Program per final rule 24 CFR02.300.
Approved by:
Leslie Deese, City Manager
Passed and adopted by the Council of the City of National City, California, on May 2,
2017 by the following vote, to -wit:
Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY. RON MORRISON
Mayor of the City of National City, California
MICHAEL R. DALLA
City Clerk of the City of National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2017-67 of the City of National City, California, passed and adopted
by the Council of said City on May 2, 2017.
ICI k of the City of ation
City al City, California
By:
Deputy
RESOLUTION NO. 2017 —118
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
APPROVING THE FIRST AMENDMENT TO THE U.S. DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT FISCAL YEAR 2017-2018 ANNUAL
ACTION PLAN REVISING THE HOME INVESTMENT PARTNERSHIPS
(HOME) PROGRAM FUNDING ALLOCATIONS TO SAN DIEGO
HABITAT FOR HUMANITY AND SOUTH BAY COMMUNITY SERVICES
WHEREAS, as an entitlement community, the City of National City administers
the Home Investment Partnerships Act ("HOME") Program for the Federal Government under
the United States Department of Housing and Urban Development ("HUD"); and
WHEREAS, City Council approved the Fiscal Year ("FY") 2017-2018 Annual
Action Plan that included the HOME Program funding allocations on May 2, 2017; and
WHEREAS, the amount available for reallocation has changed from
$442,127.00 to $72,947.55; and
WHEREAS, San Diego's Habitat for Humanity's award of funds will be
reduced from $372,169.00 to $245,116.85, and South Bay Community Services' award will
be reduced from $442,127.00 to $200,000.00; and
WHEREAS, the revised funding amounts are due to a recalculation of the
amount available for reallocation from grant balances remaining from previously funded
HOME Program activities; and
WHEREAS, in accordance with the federal regulations at 24 CFR, Part 91, the
City is required to prepare and submit an amended Annual Action Plan for Housing and
Community Development Programs funded by HOME; and
WHEREAS, on May 2, 2017, City Council approved FY 2017-2018 Annual Action
Plan; and
WHEREAS, the said FY 2017-2018 Annual Action Plan has not been submitted
to HUD; and
WHEREAS, HUD requires that all HOME Program entitlement communities,
such as the City of National City, hold at least one public hearing and 15-day public comment
period to solicit input on the First Amendment to the 2017-2018 Annual Action Plan; and
WHEREAS, the 15-day comment period for the First Amendment to the 2017-
2018 Annual Action Plan occurred from June 5, 2017 to June 19, 2017; and
WHEREAS, the City Council held a public hearing on June 20, 2017 to receive
input from the public; and
WHEREAS, the City will incorporate public comments received into the final
submission of said First Amendment to the FY 2017-2018 Annual Action Plan; and
Resolution No. 2017 — 118
Page Two
WHEREAS, the First Amendment will be included with the submission of the FY
2017-2018 Annual Action Plan to HUD within 60 days after the date allocations are announced,
or no later than August 16, 2017 (whichever comes first); and
WHEREAS, staff has not yet received appropriations and will make necessary
adjustments to the HOME activity allocations listed in the Annual Action Plan by following the
ranking method as directed by the City Council per Resolution 2017-67 when final
appropriations are released by HUD; and
WHEREAS, the City Manager will be authorized to approve any adjustments
made, and make the final allocations official by attaching the final list of Annual Action Plan
activities to the Resolution as Exhibit "B", and promptly notifying all intended recipients of
entitlement funds listed in Exhibit "A"; and
WHEREAS, Exhibit "A" of City Council Resolution 2017-67 has been
amended to reflect changes in the HOME Program awards.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the reallocation of $72,947.55 in HOME funds remaining from
completed projects, as set forth in Exhibit "A".
BE IT FURTHER RESOLVED, San Diego's Habitat for Humanity's award of
funds will be $245,116.85, and South Bay Community Services' award will be $200,000.00.
BE IT FURTHER RESOLVED that the City Council authorizes the submission
of the First Amendment FY 2017-2018 Annual Action Plan for the expenditure of said funds
to the U.S. Department of Housing and Urban Development.
BE IT FURTHER RESOLVED that Exhibit "A" of City Council Resolution
2017-67 has been amended to reflect changes in the HOME Program awards.
BE IT FURTHER RESOLVED that the City Manager is authorized to approve
any changes in funding to the activities listed in Exhibit "A" that are substantially consistent
with the ranking method implemented by the City Council on May 2, 2017 per Resolution
2017-67.
BE IT FURTHER RESOLVED that final approved funding will be reflected as
Exhibit "B" to Resolution 2017-67 and Resolution 2017-(insert this resolution #).
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to
execute the final submission of the First Amendment FY 2017-2018 Annual Action Plan,
certifications, and agreements required by HUD for the full implementation of the activities
funded under said Plan.
[Signature Page to Follow]
Resolution No. 2017 — 118
Page Three
PASSED and ADOPTED this 20th day of June, 2
ATTEST:
/1
Michael R. Dal a, ,, Clerk
APPROVED AS TO FORM:
ngil P
Ci
orris -Jo e
ttorney
on Morrison, Mayor
EXHIBIT A
FY 2917. 2Q18 City of NationaljCity ActiOnT Phan Funding•for the- _ .
mmunity Developiri ent,8ioek (rant,and,HOME Investment PartnerahhpsProgrami
CDBG Entitlement (Estimated): $800,000 HOME Entitlement (Estimated): $260,000.00
CDBG Reallocation: $88,810 HOME Reallocation: $72,947.55
CDBG Program Income 2016: $5,004 HOME Program Income 2016: $151,967.00
Total CDBG funds available: 893,814 HOME Uncommitted funds: $1,399.00
Total HOME funds available: $486,313.55
Y .L. ".... .' --' .. 'ARR)Leant;Nairie.; I; .< . Program:Narrte . L .:EEstiiilateil;Riiii"diii rL
9'
tt'i�i
1"!<lpify, De09R[ine.ri>2 B:160Alfit4CLGjProgram, : _ . _. .,vim _:,
Public Service Funds Available: $120,000 (estlmated)D
1
National City Public Library
Adult Literacy Services Program
$ 44,000.00
2
Community Services Department
Casa de Salud Youth Afterschool
Program
$ 31,000.00
3
Police Department (Sponsoring South Bay
Community Services)
NCPD Support Service: Domestic
Violence Respopse Team
$ 20,000.00
4
Community Services Department
Tiny Tots
$ 25,000.00
Public Service Total:
$ 120,000.00
Non -Public Services Funds Available: $613,814 (estimated)
5
Housing & Economic Development
Housing Inspection Program
$ 155,255.00
6
Fire Department
Fire Station 34 Section 108 Loan
Payment Fiscal Year 2016 - 2017
$ 458,559.00
Non -Public Service Total:
$ 613,814.00
Planning and Administration Funds Available: $160,000 (estimated)
7
Housing & Economic Development
CDBG Program Administration
$ 119,000.00
8
Housing & Economic Development (Sponsoring CSA
San Diego County)
Fair Housing and Tenant -Landlord
Education
$ 41,000.00
Planning & Admin Total:
$ 160,000.00
CDBG Total:
$ 893,814.00
`��r _`"- �+��c t _
HO.M Mini SG�1�1.1Nt�J�pr1�U.elOrli f LOME c_rltil,l di] � r. � i ._ . . .r' - r;yC'^ T.z. y ,g, s. -
Project Funds Available: $486,313.55 (estimated)
9
South Bay Community Services
Tenant Based Rental Assistance
$ 200,000.00
10
San Diego Habitat for Humanity
Acquisition Rehabilitation for Home
Ownership Program
$ 245,116.85
Total:
$ 445,116.85
Planning & Administration Funds Available: $41,197 (estimated)
111Housing & Economic Development IHOME Program Administration
$ 41,196.70
HOME Total:
$ 486,313.55
The entitlement award for Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME)
Program is estimated. U.S. Department of Housing and Urban Development (HUD) has not release allocations for fiscal year
(FY) 2017-2018 as of the date of this report.
All CDBG Public Service applications have been ranked by City Council. Funding commitments to any activity will depend on
the ability to fund with the actual award made to the City by HUD. When funds are applied by rank, if there is an activity that
can be partially funded with a remainder, staff will consider the feasibility of an award to the activity. If staff considers the
activity infeasible then the remaining funds will not be appropriated until the next allocation cycle. For Non -Public Service and
Planning and Administration Activities if there is an increase or decrease In the entitlement funds award amounts the Housing
Inspection Program and CDBG Program Administration will be increased or decreased proportionately. If the entitlement
award is reduced for the HOME Program the Tenant Based Rental Assistance and HOME Program Admininistration will be
reduced proportionally. If there is an increase in funding those programs will be increased proportionally.
The City Manager will review and accept the final funding commitments for the HOME and CDBG Programs as directed by
the City Council.
The City will be supplant the HOME Program's First -Time Homebuyer Program FY 2016 and FY 2017 funds for Community
Housing Development Organization (CHDO) funds using FY 2017-2018 entitlement funds in the amount of $74,211.45 as it is
a requirement of the HOME Program per final rule 24 CFR 92.300 to fund CHDOs.
EXHIBIT B
•
•
Community Development Block
Entitlement:
Reallocation:
Program Income:
Total CDBG funds available:
•
Grant (CDBG)
$741,061.00
$88,294.70
$5,004.42
$834,360.12
0416
�ltg}atc
`•'b ra .�s%-�^.5�._.�r...�i+t�+f 'N
HOME Investment Partnerships Program (HOME)
Entitlement:
Reallocation:
Program Income:
Uncommitted funds FY 2016:
Total HOME funds available:
$246,830.00
$72,947.55
$151,967.47
$1,399.00
$473,144.02
'.[Tlftittit9fN@L>A@�7�`1R�: f N rr r v a f r±. ha
,C'JI`>�i»1� ��� %�ii'1 •.+; .,,+.. 1,, : „a���. �s:a,.'„c��ti�}u�` -:'�"i"i�'•
Public Service Funds Available: $111,159.15
1
2
3
4
National City Public Library
Community Services Department
Police Department (Sponsoring South Bay
Community Services)
Community Services Department
Adult Literacy Services Program
Casa de Salud Youth Afterschool
,proaram
NCPD Support Service: Domestic
_yioienceResponse Team
Tiny Tots
Public Service Total:
44,000.00
$ 31,000.00
$ 20,000.00
$ 16,159.15
$ 111,159.15
Non -Public Services Funds Available: $613,814
5
6
Housing & Economic Development
Fire Department
Housing Inspection Program
Fire Station 34 Section 108 Loan
.Payment Fiscal Year 2016 - 2017
Non -Public Service Total:
Planning and Administration Funds Available: $148,212.20
CDBG Program Administration
7
8
Housing & Economic Development
Housing & Economic Development (Sponsoring CSA
San Diego County)
Fair Housing and Tenant -Landlord
Education
Planning & Admin Total:
CDBG Total:
$ 116,429.77
$ 458,559.00
$ 574,988.77
$ 107,212.20
$ 41,000.00
$ 148,212.20
$ 834,360.12
�.V �l��ifvl������r�I�r��T•'-c.+.L�/���p�ij�O��x �'{M1%��:p�i L - � .t': t. r. ~ •..k:C -. Y M.� � �`, r.� ..�.~.. �r h. J ' Y, .w �, 4
Project & Programs
9
10
South Bay Community Services
San Diego Habitat for Humanity
Tenant Based Rental Assistance
Acquisition Rehabilitation for Home
Oyunershlo Program
Projects & Programs Total:
$ 188,147.42
$ 245,116.85
$ 433,264.27
Planning & Administration
11
Housing & Economic Development
HOME Program Administration
HOME Total:
$ 39,879.75
473,144.02
The City will be supplant the HOME Program's First -Time Homebuyer Program FY 2016 and FY 2017 funds for Community
Housing Development Organization (CHDO) funds using FY 2017-2018 entitlement funds in the amount of $74,211.45 as it Is a
requirement of the HOME Program per final rule 24 CFR /32.300.
Approved by:
Leslie Deese, City Manager
Passed and adopted by the Council of the City of National City, California, on June 20,
2017 by the following vote, to -wit:
Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
MICHAEL R. DALLA
City Clerk of the City of National City, Califomia
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2017-118 of the City of National City, California, passed and
adopted by the Council of said City on June 20, 2017.
City Clerk of the City of ational City, California
By:
Deputy
RESOLUTION NO. 2018 —
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
APPROVING THE ACCEPTANCE OF AN AUGMENTATION IN THE AMOUNT
OF $28,740 TO THE CALIFORNIA LIBRARY LITERACY SERVICES GRANT
FOR FISCAL YEAR 2018 FOR THE NATIONAL CITY LIBRARY'S LITERACY
PROGRAM, INCREASING THE TOTAL GRANT AMOUNT FROM $18,000
TO $46,740, AND AUTHORIZING THE ESTABLISHMENT OF FUND
APPROPRIATIONS AND A CORRESPONDING REVENUE BUDGET
WHEREAS, in August 2017, the National City Library was awarded a California
Library Literacy Services ("CLLS") Grant in a baseline amount of $18,000 to fund the Library's
literacy services for Fiscal Year 2018; and
$28,740; and
WHEREAS, the California State Library has augmented the original grant by
WHEREAS, the $28,740 augmentation to the grant is based on a formula that
takes into account the per capita amount per adult learner served in Fiscal Year 2017, and a
match of local funds raised and expended for adult literacy services (CDBG) in Fiscal Year 2018;
and
WHEREAS, the final payment of $28,740, brings the total amount of the CLLS
Grant awarded to the National City Library for its Literacy Program to $46,740.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby approves the acceptance of a $28,740 augmentation to the California Library
Literacy Services ("CLLS") Grant for Fiscal Year 2017 for the National City Library's Literacy
Program, increasing the total grant amount from $18,000 to $46,740.
BE IT FURTHER RESOLVED that the City Council authorizes the establishment of
fund appropriations and a corresponding revenue budget for said grant funds.
PASSED and ADOPTED this 6t" day of February, 2018.
Ron Morrison, Mayor
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
Angil P. Morris -Jones
City Attorney
Cheryl Newell
From: Karen Hays <karen.hays@nationalcitylibrary.org>
Sent: Tuesday, March 20, 2018 1:15 PM
To: Cheryl Newell
Subject: FW: CLLS Grant Claim Form
Hi Cheryl,
I spoke with Minh about this and she says they never send back a fully executed claim form. The fact that they sent us
the check, according to her, is proof that the claim has been executed.
Hope this helps!
Karen Hays, Administrative Secretary
National City Public Library
1401 National City Blvd.
National City, CA 91950
(619) 470-5883
From: Cheryl Newell
Sent: Tuesday, March 20, 2018 7:24 AM
To: Karen Hays <khays@nationalcityca.gov>
Subject: RE: CLLS Grant Claim Form
Hi Karen,
I will place this with the rest of the file and I am assuming you will receive the fully executed claim form later that has
been signed by the State Library Rep. If and when they do, please provide us with the original or a copy if an original
cannot be provided and I will file the record and close it out on our log.
Thank you and have a great day
From: Karen Hays
Sent: Monday, March 19, 2018 6:36 PM
To: Cheryl Newell <cnewell@nationalcityca.gov>
Subject: FW: CLLS Grant Claim Form
Hi Cheryl,
We sent the original back to CLLS to claim the $$. I've attached a scanned copy. Hope that will suffice!
Thanks!
From: Cheryl Newell
Sent: Monday, March 19, 2018 5:11 PM
To: Karen Hays <khays@nationalcityca.gov>
Subject: CLLS Grant Claim Form
Good Afternoon Karen,
1
As a follow-up to the February 6th City Council meeting, for the highlighted item below, do you have the original CLLS
Grant Claim Form?
Received
Date
Received
Contract
Resolution
Received by
Signed
or Docs
#
Date Adopted
CC
Reso
Contract
w/ Reso
Vendor
CITY COUNCIL
2018-01
01-16-18
01-23-18
Y
Y
Y
KD31ST, LLC
Encroachment Peri
2018-02
01-16-18
01-23-18
Y
Y
Y
Protea National City, LLC
Purchase and
2018-03
01-16-18
01-23-18
Y
N
-
-
2018-04
01-16-18
01-23-18
Y
N
-
-
2018-05
02-06-18
02-15-18
Y
Y
N
California State Library
CLLS Grant Claim For
T4Aki yow 1
Cheryl
Cheryl Newell
Office of the City Clerk I City of National City
1243 National City Blvd. I National City, CA 91950
(619) 336-4227 I htto://www.nationalcityca.gov/home
Business Hours are Monday -Thursday 7:00 a.m. to 6:00 p.m.
2
NOTE TO FILE
03-20-18
IN THE MATTER OF: Resolution 2018-5, of the City of National City
approving the acceptance of an augmentation in the amount of
$28,740 to the California Library Literacy Services Grant for Fiscal
Year 2018. Please note the following:
A FULLY EXECUTED ORIGINAL GRANT CLAIM FORM
WAS NEVER FILED WITH THE OFFICE OF THE CITY CLERK;
A COPY OF THE PARTIALLY EXECUTED GRANT CLAIM FORM WAS
RECEIVED AND FILED.
NOTE: According to the Library Dept., California State Library Fiscal Office does not
return a Fully Executed Grant Claim Form.
ORIGINATING DEPARTMENT:
NTF
CDC Housing & Economic Dev.
City Attorney Human Resources
City Manager MIS
Community Svcs. Planning
Engineering Police
Finance Public Works
Fire X Library