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Home My WebLink About2018 CON Portillo Concrete - Sewer Line Replacement Upsizing CIP 16-05 - Notice of Completion• PLEASE COMPLETE THIS INFORMATION RFtiORD1rNG REQUESTED BY: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 AND WHEN RECORDED MAIL TO: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 DOC# 2018-0269332 IIIIII IIIII IIIII IIIII III! IIIIII IIIII IIIII IIIII IIIII IIIII IIIII IIII IIII Jul 02, 2018 12:40 PM OFFICIAL RECORDS Ernest J. Dronenburg, Jr., SAN DIEGO COUNTY RECORDER FEES: $0.00 (SB2 Atkins: $0.00) PAGES: 2 THIS SPACE FOR RECORDER'S USE ONLY (Note: This document is recorded on behalf of the City of National City, a municipal corporation, and is exempt from Recorder's fees pursuant to Government Code Section 27383) NOTICE OF COMPLETION SEWER LINE REPLACEMENT AND UPSIZING PROJECT CIP 16-05 THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION (Additional recording fee applies) RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on March 17, 2018 ofthe Sewer Line Replacement and Upsizing Project, CIP No. 16-05. Work of improvement or portion of work of improvement under construction or alteration. National City Blvd between 22nd St. and 24th St., and E. Plaza Blvd between Euclid Avenue and approximately 350 feet east of Harbison Avenue in National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Portillo Concrete, Inc. Name of Original Contractor The following work and material were supplied: Labor provided: general laborer, Materials: PVC pipe, concrete, asphalt. Equipment: Excavation, and paving equipment. General statement of kind of labor, services, equipment, or materials The names and addresses of co -owners are: N/A Dated: March 17, 2018; nt tenants nants in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on March 2018 at, National City, California. Signature: N MORRISON, MAYOR Noe 16.05 RESOLUTION NO. 2018 — 91 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY PORTILLO CONCRETE, INC., FOR THE SEWER LINE REPLACEMENT AND UPSIZING PROJECT (CIP NO. 16-05), APPROVING THE FINAL CONTRACT AMOUNT OF $2,770,653.96, AUTHORIZING THE RELEASE OF RETENTION IN THE AMOUNT OF $138,532.70, AND AUTHORIZING THE MAYOR TO EXECUTE THE NOTICE OF COMPLETION FOR THE PROJECT BE IT RESOLVED by the City Council of the City of National City as follows: It appearing to the satisfaction of the Engineering Department that all work required to be done by Portillo Concrete, Inc., for the total final contract amount of 2,770,653.96, for the Sewer Line Replacement and Upsizing Project (CIP No. 16-05) has been completed, the City Council of National City hereby accepts said work, ratifies the release of the retention in the amount of $138,532.70, authorizes the Mayor to execute the Notice of Completion, and orders that payment for said work be made in accordance with said contract. PASSED AND ADOPTED this 19'h day of June, 2018. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: ,/ttorney Passed and adopted by the Council of the City of National City, California, on June 19, 2018 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California City Clerk of the City of National City, California By: I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2018-91 of the City of National City, California, passed and adopted by the Council of said City on June 19, 2018. City Clerk of the City of National City, California By: Deputy CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 19, 2018 AGENDA ITEM NO. 12 ITEM TITLE: Resolution of the City Council of the City of National City: 1) accepting the work performed by Portillo Concrete, Inc. for the Sewer Line Replacement and Upsizing Project, CIP No. 16-05; 2) approving the final contract amount of $2,770,653.96; 3) authorizing the release of retention in the amount of $138,532.70; and 4) authorizing the Mayor to sign the Notice of Completion for the project. Contract funded by Sewer Fund. PREPARED BY: Jose Lopez, Assistant Engineer - Civil PHONE: 619-336-4312 APPROVED BY: EXPLANATION: See attached. DEPARTMENT: Engineering/Public Works INANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt Resolution accepting the work performed by Portillo Concrete, Inc. for the Sewer Line Replacement and Upsizing Project, CIP No. 16-05 and approving the final contract amount of $2,770,653.96. BOARD / COMMISSION RECOMMENDATION: N/A 4TTACHMENTS: 1. Explanation 2. Notice of Completion 3. Final Contract Balance Report 4. Resolution 710. 26,g-1/ EXPLANATION The project represented the first phase of improvements to increase capacity and efficiency of the sewer collection system Citywide. The general scope of work included replacement of 21-inch, 12-inch and 8-inch diameter PVC sewer main, manholes, sewer laterals; cold -mill grind and overlay of existing road section for E. Plaza Blvd, as well as National City Blvd from and including the intersection of Mile of Cars Way through the intersection of 22nd St; installation of curb & gutter, AC dikes, AC driveways entrances and driveways; sidewalks, pedestrian curb ramps for ADA compliance, signing and striping, and other related improvements. On June 22, 2016, the bid solicitation was posted on PlanetBids, a free public electronic bidding system for contractors. On June 27, 2016 and July 5, 2016, the bid solicitation was advertised in local newspapers. On July 13, 2016, four (4) bids were received electronically on PlanetBids by the 1:00 p.m. deadline. Bid results were available immediately after the 1:00 p.m. deadline. PAL General Engineering, Inc. was the apparent lowest bidder with a total base bid amount of $1,977,475. Upon review of all documents submitted, PAL General Engineering, Inc.'s bid was deemed "non -responsive" due to bid irregularities. Palm Engineering Construction Company, Inc. was the second lowest bidder with a total base bid amount of $2,386,300. Upon review of all documents submitted, Palm Engineering Construction Company, Inc.'s bid was also deemed "non -responsive" due to bid irregularities. Portillo Concrete, Inc. was the third lowest bidder with a total base bid amount of $2,496,925. Portillo Concrete, Inc.'s bid was determined to be responsive. Upon review of all required documents submitted and reference checks, Portillo Concrete, Inc. was deemed the lowest responsible bidder qualified to perform the work as described in the project specifications. On August 16, 2016, the City Council adopted Resolution No. 2016-124 awarding the contract to Portillo Concrete, Inc., in the not -to -exceed amount of $2,496,925 and authorized a 15% contingency in the amount of $374,538.75 for any unforeseen changes. The Notice to Proceed with construction was issued on October 12, 2016. Construction started on October 24, 2016 and was completed on March 16, 2018. The change orders issued for this project are detailed in the Final Contract Balance Report (see attached). The change orders increased the contract by $239,817.96, while line item adjustments increased the contract by $33,911 for a net increase of $273,728.96 to the contract. This results in a 10.9% contract increase for a final contract balance of $2,770,653.96. As a result of satisfactory completion of the project, staff recommends that City Council, 1) accept the work of Portillo Concrete, Inc. for the Sewer Line Replacement and Upsizing Project, CIP No. 16-05; 2) approve the final contract amount of $2,770,653.96; 3) authorizing the release of retention in the amount of $138,532.70; and 4) authorize the Mayor to sign the Notice of Completion for the project. The Notice of Completion will be filed with the San Diego County Recorder's Office. RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on March 17, 2018 of the Sewer Line Replacement and Upsizing Project, CIP No. 16-05. Work of improvement or portion of work of improvement under construction or alteration. National City Blvd between 22nd St. and 24th St., and E. Plaza Blvd between Euclid Avenue and approximately 350 feet east of Harbison Avenue in National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Portillo Concrete, Inc. Name of Original Contractor The following work and material were supplied: Labor provided: general laborer, Materials: PVC pipe, concrete, asphalt. Equipment: Excavation, and paving equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: March 17, 2018; Joint tenants, tenants in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on March 17, 2018 at, National City, California. Signature: RON MORRISON, MAYOR Noc 16-05 -1- NATIONAL CITY �CAg,�p�ATED FINAL CONTRACT BALANCE DATE: DATE PROJECT: SEWER UPSIZING PHASE 1 FY 16 CIP No. 16-05 TO: ORIGINAL CONTRACT AMOUNT: START DATE: COMPLETION DATE: ORIGINAL CONTRACT LENGTH: EXTENTION OF WORK DAYS: TOTAL CONTRACT TIME: DESCRIPTION: $2,496,925.00 OCTOBER 24, 2016 MARCH 16, 2018 155 Working Days 193 Working Days 348 Working Days The Final Contract Balance reports final line item amounts and summarizes all change orders to produce a final contract amount. CHANGE ORDERS AND LINE ITEM ADJUSTMENTS: Change Order #1 adjusted the line item for sewer lateral installation due to unforeseen utility conflicts. This work was performed under Time and Materials. This Change Order total amount is $ 26,206.86. Change Order #2 adjusted the line item for storm drain repairs. The work was performed under Time & Materials. This Change Order total amount was $ 20,548.14. Change Order #3 adjusted the line item for storm drain and storm drain lateral repairs. The work was performed under Time & Materials. This Change Order total amount was $ 17,792.81. Change Order #4 directed the contractor remove and replace storm drain box covers. The work was performed under Time & Materials. This Change Order total amount was $ 16,340.66. Changer Order #5 directed the contractor to place portions of the sewer bypass under the roadway at locations within the median turn lane to provide left turn relief to high density residential and commercial properties along the work zone. This Change Order total amount was $ 7,600.64. Change Order #6 directed the contractor to provide 12 inch wide limit line stripes rather than match the existing 8 inch wide stripes. This work was performed under Time & Materials. This Change Order total amount is $ 2,989.99. -2- FINAL CONTRACT BALANCE Sewer Upsizing Phase 1 Specification No. 16-05 Change Order #7 directed the Contractor to provide and install a future 12 inch sewer main connection, accommodate additional sewer lateral work and coordinate additional unforeseen utility conflicts. This Change Order total amount was $ 16,725.38. Change Order #8 adjusted the line item for sewer lateral installation due to the need to perform work with hand tools rather than excavation equipment due to unforeseen utility conflicts. This work was performed as Time and Materials. This Change Order total amount was $ 16,037.03. Change Order #9 directed the contractor to provide concrete pads at bus stops along E. Plaza Blvd as coordinated with the bus transportation services. This work was performed under Time and Materials. This Change Order total amount was $ 40,549.78. Change Order #10 directed the contractor to reconstruct the cross gutter at Harbison due to failing subgrade issues discovered during excavation. This work was performed under Time and Materials and line item increases. This Change Order total amount was $ 13,503.61. Change Order #11 directed the contractor to provide pedestrian safety enhancements, cross walks, signage and curb and gutter and drainage apron improvements at the intersection of Grove and 14th. This work was done with an agreed upon price and realized good value and economy of scale because it was performed while large amounts of concrete curb and gutter were being installed in the vicinity. This Change Order total amount was $ 26,630.00. Change Order #12 adjusted the line items for sewer main installation because upon excavation it was determined that a portion of the existing sewer did not require alteration. This work was performed under Time & Materials. This Change Order total amount was $ 18.270.01 Change Order # 13 directed the contractor to abandon an existing sewer that was located between private properties and out of service. Also, additional work was needed at the cross gutter at Harbison. This work was performed under Time & Materials. This Change Order total amount was $ 16,623.05. All Change Orders listed above increased the total contract amount $ 239,817.96. There were numerous line item adjustments per the attached FINAL BILLING STATEMENT that resulted in a total increase of $ 33,911. CONTRACT ADJUSTMENT: As a result of the above change orders and line item adjustments, the contract price is adjusted as follows: 1. The final contract price is adjusted to $ 2,770,653.96. 2. As a result of the satisfactory completion of said project, a retention amount of $ 138,532.70 is set for invoice processing and payment upon the receipt of signatures and City Council's ratification of this agreement and the Notice of Completion. -3- FINAL CONTRACT BALANCE Sewer Upsizing Phase 1 Specification No. 16-05 This document and its purpose to balance payment shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for performing the work described above. Portillo Concrete Inc. will not be entitled to damages or additional payment for delays as described in the 2015 edition of the Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. -4- RESOLUTION NO. 2018 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY PORTILLO CONCRETE, INC., FOR THE SEWER LINE REPLACEMENT AND UPSIZING PROJECT (CIP NO. 16-05), APPROVING THE FINAL CONTRACT AMOUNT OF $2,770,653.96, AUTHORIZING THE RELEASE OF RETENTION IN THE AMOUNT OF $138,532.70, AND AUTHORIZING THE MAYOR TO EXECUTE THE NOTICE OF COMPLETION FOR THE PROJECT BE IT RESOLVED by the City Council of the City of National City as follows: It appearing to the satisfaction of the Engineering Department that all work required to be done by Portillo Concrete, Inc., for the total final contract amount of 2,770,653.96, for the Sewer Line Replacement and Upsizing Project (CIP No. 16-05) has been completed, the City Council of National City hereby accepts said work, ratifies the release of the retention in the amount of $138,532.70, authorizes the Mayor to execute the Notice of Completion, and orders that payment for said work be made in accordance with said contract. PASSED AND ADOPTED this 19th day of June, 2018. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney Ron Morrison, Mayor CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950-4397 619-336-4228 Michael R. Dalla, CMC - City Clerk PORTILLO CONCRETE, INC. Sewer Line Replacement and Upsizing Project CIP No. 16-05 Judith Hernandez (Engineering/Public Works) forwarded a copy of the fully executed recorded Notice of Completion to Portillo Concrete, Inc.