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Home My WebLink About2018 CON Pavement Coatings - 18th Street Bicycle Enhancements, CIP No. 16-04 - Notice of CompletionPLEASE COMPLETE THIS INFORMATION RECORDING REQUESTED BY: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 AND WHEN RECORDED MAIL TO: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 DOC# 2018-0269331 11111011111111111111111110101111111111011111111111 Jul 02, 2018 12:40 PM OFFICIAL RECORDS Ernest J. Dronenburg, Jr., SAN DIEGO COUNTY RECORDER FEES: $0.00 (SB2 Atkins: $0.00) THIS SPACE FOR RECORDER'S USE ONLY PAGES: 2 (Note: This document is recorded on behalf of the City of National City, a municipal corporation, and is exempt from Recorder's fees pursuant to Government Code Section 27383) NOTICE OF COMPLETION 18TH STREET BICYCLE ENHANCEMENTS PROJECT CIP NO. 16-04 THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION (Additional recording fee applies) 4 RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on August 12, 2017 of the: 18th Street Bicycle Enhancements, CIP No. 16-04 Work of improvement or portion of work of improvement under construction or alteration. Located from 18th Street, Between D Avenue and Palm Avenue in National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Pavement Coatings, Co. Name of Original Contractor The following work and material were supplied: Labor provided: general labor. Materials: concrete, asphalt, signage. Equipment: paving equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: August 12, 2017; Joint ten. enants in common, or other owners Signa ure of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on August, 2017 at, National City, California. Signature: ON MORRISON, MAYOR Noc09-05 RESOLUTION NO. 2018 — 90 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY PAVEMENT COATINGS, CO., FOR THE 18T" STREET BICYCLE ENHANCEMENTS PROJECT (CIP NO. 16-04), APPROVING THE FINAL CONTRACT AMOUNT OF $224,982.78, RATIFYING THE RELEASE OF RETENTION IN THE AMOUNT OF $1 11,249.14, AND AUTHORIZING THE MAYOR TO SIGN THE NOTICE OF COMPLETION FOR THE PROJECT BE IT RESOLVED by the City Council of the City of National City as follows: It appearing to the satisfaction of the Engineering Department that all work required to be done by Pavement Coatings, Co., for the total final contract amount of $224,982.78, for the 18th Street Bicycle Enhancements Project (CIP No. 16-04) has been completed, the City Council of National City hereby accepts said work, ratifies the release of the retention in the amount of $11,249.14, authorizes the Mayor to execute the Notice of Completion, and orders that payment for said work be made in accordance with said contract. PASSED AND ADOPTED this 19th day of June, 2018. ATTEST: /) R. Michael RDal a City Clerk APPROVED AS TO F Angil. ':rris-Jones Cit rney Morrison, Mayor Passed and adopted by the Council of the City of National City, California, on June 19, 2018 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON By: Mayor of the City of National City, California City Clerk of the City of National City, California 01td/Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2018-90 of the City of National City, California, passed and adopted by the Council of said City on June 19, 2018. City Clerk of the City of National City, California By: Deputy CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT i'3 MEETING DATE: June 19, 2018 AGENDA ITEM NO. 11 ITEM TITLE: Resolution of the City Council of the City of National City: 1) accepting the work performed by Pavement Coatings, Co. for the 18th Street Bicycle Enhancements Project, CIP No. 16-04; 2) approving the final contract amount of $224,982.78; 3) ratifying the release of retention in the amount of $11,249.14; and 4) authorizing the Mayor to sign the Notice of Completion for the project. Contract funded by Federal HSIP grant. PREPARED BY: Carla Hutchinson, Assistant Engineer- Civil PHONE: 619-336-4388 EXPLANATION: See attached. DEPARTMENT: Engineering & Public Works APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution accepting the work performed by Pavement Coatings, Co. for the 18th Street Bicycle Enhancements Project, CIP No. 16-04 and approving the final contract amount of $224,982.78. BOARD / COMMISSION RECOMMENDATION: N/A \TTACHMENTS: 1. Explanation 2. Notice of Completion 3. Final Contract Balance Report 4. Resolution sofS-ra' 17lo• 20f p- `jo EXPLANATION The 18th Street Bicycle Enhancements Project, CIP No. 16-04, included bicycle striping and signage improvements along E. 18th Street_ between "D" Avenue and Palm Avenue such as Class II bike lanes, bike signage, bicycle detector loops, and green bicycle boxes at signalized intersections. The project also resurfaced this segment of E. 18th Street to provide a smooth roadway surface for bicyclists. On November 17, 2016, the bid solicitation was posted on PlanetBids, a free public electronic bidding system for contractors. On November 18, 2016 and November 23, 2016, the bid solicitation was advertised in local newspapers. On December 8, 2016, two (2) bids were received by the 11:00 a.m. deadline, opened and publicly disclosed. Pavement Coatings Co. was the apparent lowest bidder with a total bid amount of $228,391.40. Upon review of all documents submitted, Pavement Coatings Co.'s bid was deemed responsive, and they are the lowest responsible bidder qualified to perform the work as described in the project specifications. On January 17, 2017, the City Council adopted Resolution No. 2017-02 awarding the contract to Pavement Coatings, Co. in the amount of $228,391.40 and authorized a 15% contingency in the amount of $34,258.71 for any unforeseen changes. The Notice to Proceed with construction was issued on March 21, 2017. Construction started on April 6, 2017 and was completed on August 11, 2017. The change orders issued for this project are detailed in the Final Contract Balance Report (see attached). The change orders increased the contract by $7,531.66, and line item adjustments decreased the contract by $10,940.28, for a net decrease of $3,408.62 to the contract. This resulted in a 1.5% contract decrease for a final contract balance of $224,982.78. As a result of satisfactory completion of the project, staff recommends that City Council: 1) accept the work of Pavement Coatings, Co. for the 18th Street Bicycle Enhancements Project, CIP No. 16-04; 2) approve the final contract amount of $224,982.78; 3) ratify the release of retention in the amount of $11,249.14; and 4) authorize the Mayor to sign the Notice of Completion for the project. The Notice of Completion will be filed with the San Diego County Recorder's Office. RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on August 12, 2017 of the: 18th Street Bicycle Enhancements, CIP No. 16-04 Work of improvement or portion of work of improvement under construction or alteration. Located from 18th Street, Between D Avenue and Palm Avenue in National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Pavement Coatings, Co. Name of Original Contractor The following work and material were supplied: Labor provided: general labor. Materials: concrete, asphalt, signage. Equipment: paving equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: August 12, 2017; Joint tenants, tenants in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on August 12, 2017 at, National City, California. Signature: RON MORRISON, MAYOR Noc09-05 -1- - 1r8 8 FINAL CONTRACT BALANCE DATE: January 22, 2018 PROJECT: 18th St. Bicycle Enhancement Project FY 16-17 CIP No. 16-04 TO: Pavement Coatings Co. 10240 San Sevaine Way Jurupa Valley, CA 91752 ORIGINAL CONTRACT AMOUNT: START DATE: COMPLETION DATE: ORIGINAL CONTRACT LENGTH: WORKING DAYS SUSPENDED: TOTAL CONTRACT TIME: DESCRIPTION: $228,391.40 May 17, 2017 August 11, 2017 35 Working Days 34 Working Days 60 Working Days The Final Contract Balance reports final line item amounts and summarizes all change orders to produce a final contract amount. CHANGE ORDERS AND LINE ITEM ADJUSTMENTS: Change Order #1 directed the contractor to provide an additional continental crosswalk at the intersection of 18th and N Ave. and provide additional pedestrian barricades and crosswalk signage per the revised plans. All work was performed at the agreed price. This Change Order total amount was $ 5,823.66. Change Order #2 deleted 4 of the 6 bike loops required per the project plans. Per Section 3-2.2 of the Greenbook, the contractor is allowed an adjustment of the contract unit price when there is a decrease of more than 25% of a bid item. This change provides compensation for the reduction of the bike loops. This Change Order total amount was $ 1,708.00. All Change Orders listed above increased the total contract amount by $ 7,531.66. Numerous line item adjustments per the attached FINAL BILLING STATEMENT resulted in a total decrease of $ 10,940.28 -2- FINAL CONTRACT BALANCE 18th St. Bicycle Enhancement Project CIP No. 16-04 CONTRACT ADJUSTMENT: As a result of the above change orders and line item adjustments, the contract price is adjusted as follows: 1. The final contract price is adjusted to $ 224,982.78. 2. As a result of the satisfactory completion of said project, a retention amount of $ 11,249.14 is set for invoice processing and payment upon the receipt of signatures and City Council's ratification of this agreement and the Notice of Completion. This document and its purpose to balance payment shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for performing the work described above. Pavement Coatings Co will not be entitled to damages or additional payment for delays as described in the 2012 edition of the Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. -3- RESOLUTION NO. 2018 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY PAVEMENT COATINGS, CO., FOR THE 18TH STREET BICYCLE ENHANCEMENTS PROJECT (CIP NO. 16-04), APPROVING THE FINAL CONTRACT AMOUNT OF $224,982.78, RATIFYING THE RELEASE OF RETENTION IN THE AMOUNT OF $11,249.14, AND AUTHORIZING THE MAYOR TO SIGN THE NOTICE OF COMPLETION FOR THE PROJECT BE IT RESOLVED by the City Council of the City of National City as follows: It appearing to the satisfaction of the Engineering Department that all work required to be done by Pavement Coatings, Co., for the total final contract amount of $224,982.78, for the 18th Street Bicycle Enhancements Project (CIP No. 16-04) has been completed, the City Council of National City hereby accepts said work, ratifies the release of the retention in the amount of $11,249.14, authorizes the Mayor to execute the Notice of Completion, and orders that payment for said work be made in accordance with said contract. PASSED AND ADOPTED this 19th day of June, 2018. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney Ron Morrison, Mayor CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950-4397 619-336-4228 Michael R. Dalla, CMC - City Clerk PAVEMENT COATINGS CO. 18th Street Bicycle Enhancements CIP No. 16-04 Judith Hernandez (Engineering/Public Works) forwarded a copy of the fully executed recorded Notice of Completion to Pavement Coatings Co.