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Home My WebLink About2018 CON Countywide Mechanical Systems - HVAC Service Repair and Parts - Amendment #1 (2)FIRST AMENDMENT TO EXTEND THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND COUNTYWIDE MECHANICAL SYSTEMS, INC. THIS FIRST AMENDMENT TO EXTEND THE AGREEMENT is entered into this 31 st day of July, 2018, by and between the CITY OF NATIONAL CITY, a municipal corporation ("CITY"), and COUNTYWIDE MECHANICAL SYSTEMS, INC., a California corporation (the "CONTRACTOR"). RECITALS WHEREAS, the CITY and the CONTRACTOR entered into an Agreement on September 1, 2017 ("the Agreement"), wherein the CONTRACTOR agreed to provide City-wide, on -site HVAC annual maintenance and repair services, for a not -to -exceed amount of $170,412. WHEREAS, the CITY and the CONTRACTOR desire to enter into this First Amendment to extend the Agreement upon the same terms and conditions for an additional one (1) year term. WHEREAS, the City Council has authority to approve any extension of the Agreement. AGREEMENT NOW, THEREFORE, the parties hereto agree as follows: 1. The Agreement entered into on September 1, 2017, shall be amended to extend the term of the Agreement for one (1) year, for the period September 1, 2018 through August 31, 2019, for a total not -to -exceed amount of $170,412. 2. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated September 1, 2017, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Extend the Agreement on the date and year first above written. CITY OF NATIONAL CITY B Ron Morrison, Mayor APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney By: IYoberto M. Contreras Deputy City Attorney COUNTYWIDE MECHANICAL SYSTEMS, INC., a California corporation 1C)L By: Paul B. Duke- Mt C N A By: Randy Signore Vice President, Service and Special Operations C.- (auntwide Mechanical '�------ Systems, Inc. February 17, 2017 City of National City 1243 National City Blvd. National City, CA 91950 The individual below is authorized to sign for all matters regarding the Short Form Services Agreement between the City of National City and Countywide Mechanical Systems, Inc. and that his signature legally binds Countywide Mechanical Systems, Inc. to the agreement. 1. Michael Cancel (Printed Name) (Signature) (Title) Thank you, (Signature) Paul 8. Duke, President 02'si7 /1 (Date) Service Operations Manager HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N Johnson Ave. Suite 8114 • El Cajon. CA 92020 • Phone. 619.449.9900 • Fax 619.449.9907 • License 967998 count ywifdelllscrmm RESOLUTION NO. 2018 — 12 3 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A FIRST AMENDMENT TO THE AGREEMENT WITH COUNTYWIDE MECHANICAL SYSTEMS, INC., TO EXTEND THE TERM OF THE AGREEMENT FOR AN ADDITIONAL ONE (1) YEAR TO PROVIDE HEATING, VENTILATING, AND AIR CONDITIONING (HVAC) MAINTENANCE AND REPAIR SERVICES AT CITY FACILITIES WHEREAS, on August 15, 2017, the City Council adopted Resolution No. 2017- 163 entering into an Agreement with Countywide Mechanical Systems, Inc. ("Countywide"), to provide heating, ventilating, and air conditioning (HVAC) maintenance and repair services at City facilities, for a not to exceed amount of $170,412, with an option for two one-year extensions; and WHEREAS, based on the quality of work and response time provided by Countywide, the parties desire to exercise the option to extend the term of the Agreement for one year, for the period of September 1, 2018 through August 31, 2019. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute the First Amendment to the Agreement with Countywide Mechanical Systems, Inc., to extend the term of the Agreement for an additional one (1) year to provide heating, ventilating, and air conditioning (HVAC) maintenance and repair services at City facilities. PASSED and ADOPTED this 17th day of July, 2018. ATTEST: Michael RIDalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney By: Nie'ole Pedone Acting City Attorney Albert Mendivil, Vice Mayor For Ron Morrison, Mayor Passed and adopted by the Council of the City of National City, California, on July 17, 2018 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Rios, Sotelo-Solis. Nays: None. Absent: Morrison. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California City Clerk of the City of National City, California a$- By: putt' ---(' I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2018-123 of the City of National City, California, passed and adopted by the Council of said City on July 17, 2018. City Clerk of the City of National City, California By: Deputy CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: July 17, 2018 AGENDA ITEM NO.: 6 EM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute a First Amendment to Extend the Agreement with Countywide Mechanical Systems, Inc., for an additional one (1) year, to provide Heating, Ventilating and Air Conditioning (HVAC) maintenance and repair services at city facilities, with a contract amount not to exceed $170,412.' PREPARED BY: Ray Roberson DEPARTMENT: Engineerin PHONE: 619-336-4583 APPROVED BY: EXPLANATION: On August 15, 2017, City Council adopted Resolution No. 2017-163 entering into a Service Agreement with Countywide Mechanical Systems, Inc. to provide Heating, Ventilating, and Air Conditioning (HVAC) annual maintenance and repair services. The Agreement makes provision to extend the Agreement, if desired by both parties, for an additional one (1) year term. The parties may exercise up to two (2) one-year extensions. is Works Based on the quality of work and response time provided by Countywide Mechanical Systems, Inc. during its first year under the Agreement, both parties desire to extend the contract for one (1) additional year. This is the first extension. The dates of the extension will be September 1, 2018 through August 31, 2019, with a contract amount not to exceed $170,412. The extension requires City Council approval. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: Cost appropriated through 626-416-223-288-0000 Facilities Maintenance Fund - $170,412 ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION FINANCE MIS STAFF RECOMMENDATION: Adopt the resolution authorizing the Mayor to execute a First Amendment to Extend the Agreement with Countywide Mechanical Systems, Inc., for one (1) year, to provide Heating, Ventilating and Air Conditioning (HVAC) maintenance and repair services at city facilities. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: First Amendment to Extend the Agreement 2. Resolution y.2tc)t ')'(A. .1o1$-I23 FIRST AMENDMENT TO EXTEND THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND COUNTYWIDE MECHANICAL SYSTEMS, INC. THIS FIRST AMENDMENT TO EXTEND THE AGREEMENT is entered into this 31 st day of July, 2018, by and between the CITY OF NATIONAL CITY, a municipal corporation ("CITY"), and COUNTYWIDE MECHANICAL SYSTEMS, INC., a California corporation (the "CONTRACTOR"). RECITALS WHEREAS, the CITY and the CONTRACTOR entered into an Agreement on September I, 2017 ("the Agreement"), wherein the CONTRACTOR agreed to provide City-wide, on -site HVAC annual maintenance and repair services, for a not -to -exceed amount of $170,412. WHEREAS, the CITY and the CONTRACTOR desire to enter into this First Amendment to extend the Agreement upon the same terms and conditions for an additional one (1) year term. WHEREAS, the City Council has authority to approve any extension of the Agreement. AGREEMENT NOW, THEREFORE, the parties hereto agree as follows: 1. The Agreement entered into on September 1, 2017, shall be amended to extend the term of the Agreement for one (1) year, for the period September 1, 2018 through August 31, 2019, for a total not -to -exceed amount of $170,412, 2. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated September 1, 2017, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Extend the Agreement on the date and year first above written. CITY OF NATIONAL CITY By: Ron Morrison, Mayor APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney By: Roberto M. Contreras Deputy City Attorney COUNTYWIDE MECHANICAL SYSTEMS, INC., a California corporation "Y� `P By: —42641144"PttkM(CHAE 1, ANPL— wee By: Randy Signore Vice President,. Service and Special Operations -1- C___Countuutide mechanical �---- Y Systems, Inc. February 17, 2017 City of National City 1243 National City Blvd. National City, CA 91950 The individual below is authorized to sign for all matters regarding the Short Form Services Agreement between the City of National City and Countywide Mechanical Systems, Inc. and that his signature legally binds Countywide Mechanical Systems, Inc. to the agreement. 1. Michael Cancel (Printed Name) (Signature) (Title) Thank you, (Signature) r'au1 B. Duke, President a`'17 1 (Date) Service Operations Manager HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N 1ahnson Avn Sune N114 • El Calcn, • Phone• 619 44V 9900 • Far 619.r491907 • License V6199A Counts wldet7lS.w wwn -2- RESOLUTION NO. 2018 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A FIRST AMENDMENT TO THE AGREEMENT WITH COUNTYWIDE MECHANICAL SYSTEMS, INC., TO EXTEND THE TERM OF THE AGREEMENT FOR AN ADDITIONAL ONE (1) YEAR TO PROVIDE HEATING, VENTILATING, AND AIR CONDITIONING (HVAC) MAINTENANCE AND REPAIR SERVICES AT CITY FACILITIES WHEREAS, on August 15, 2017, the City Council adopted Resolution No. 2017- 163 entering into an Agreement with Countywide Mechanical Systems, Inc. ("Countywide"), to provide heating, ventilating, and air conditioning (HVAC) maintenance and repair services at City facilities, for a not to exceed amount of $170,412, with an option for two one-year extensions; and WHEREAS, based on the quality of work and response time provided by Countywide, the parties desire to exercise the option to extend the term of the Agreement for one year, for the period of September 1, 2018 through August 31, 2019. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute the First Amendment to the Agreement with Countywide Mechanical Systems, Inc., to extend the term of the Agreement for an additional one (1) year to provide heating, ventilating, and air conditioning (HVAC) maintenance and repair services at City facilities. PASSED and ADOPTED this 17th day of July, 2018. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950-4397 619-336-4228 Michael R. Dalla, CMC - City Clerk August 14, 2018 Mr. Michael Hubbard Service Account Manager Countywide Mechanical Systems, Inc. 1400 N. Johnson Ave., Suite 114 El Cajon, CA 92020 Dear Mr. Hubbard, On July 17th, 2018, Resolution No. 2018-123 was passed and adopted by the City Council of the City of National City, authorizing execution of a First Amendment to the Agreement with Countywide Mechanical Systems, Inc. We are forwarding a certified copy of the above Resolution and a fully executed original Agreement. Michael R. Dalla, CMC City Clerk Enclosures