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HomeMy WebLinkAbout2018 CON Palm Engineering - Westside Mobility Improvements CIP No. 17-04 - Notice of CompletionPLEASE COMPLETE THIS INFORMATION RECORDING REQUESTED BY: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 AND WHEN RECORDED MAIL TO: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 DOC# 2018-0443676 111111111111111111111111111111111111111111111111111111111 Oct 24, 2018 10:01 AM OFFICIAL RECORDS Ernest J. Dronenburg, Jr., SAN DIEGO COUNTY RECORDER FEES: $0.00 (SB2 Atkins: $0.00) PAGES: 4 THIS SPACE FOR RECORDER'S USE ONLY (Note: This document is recorded on behalf of the City of National City, a municipal corporation, and is exempt from Recorder's fees pursuant to Government Code Section 27383) NOTICE OF COMPLETION WESTSIDE MOBILITY IMPROVEMENTS PROJECT CIP 17-04 THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION (Additional recording fee applies) RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on May 31 st, 2018 of the: Westside Mobility Improvements, CIP No. 17-04 Work of improvement or portion of work of improvement under construction or alteration. The project is bound by 8th Street to 24th Street and Wilson Ave to National City Blvd in National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Palm Engineering Construction Co. Name of Original Contractor The following work and material were supplied: Labor provided: General Laborer. Materials: Concrete, asphalt, landscaping and irrigation, street lighting, signing and striping. Equipment: excavation and paving equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: June 4, 2018; Join '.nts, tenants in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on June ' 018 at, National City, California. Signature: ON MORRISON, MAYOR Nocl7-04 RESOLUTION NO. 2018 — 152 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY PALM ENGINEERING CONSTRUCTION COMPANY, INC., FOR THE WESTSIDE MOBILITY IMPROVEMENTS PROJECT, APPROVING THE FINAL CONTRACT AMOUNT OF $2,096,000.70, RATIFYING THE RELEASE OF RETENTION IN THE AMOUNT OF $104,800.03, AND AUTHORIZING THE MAYOR TO EXECUTE THE NOTICE OF COMPLETION FOR THE PROJECT BE IT RESOLVED by the City Council of the City of National City as follows: It appearing to the satisfaction of the Engineering Department that all work required to be done by Palm Engineering Company, Inc., for the total final contract amount of $2,096,000.70, for the Westside Mobility Improvements Project (CIP No. 17-04) has been completed, the City Council of National City hereby accepts said work, ratifies the release of the retention in the amount of $104,800.03, authorizes the Mayor to execute the Notice of Completion, and orders that payment for said work be made in accordance with said contract. PASSED and ADOPTED this 4th day of Septe er, 2018. on Morrison, Mayor ATTEST: it Michael R. Dalla, sty Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney Passed and adopted by the Council of the City of National City, California, on September 4, 2018 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California 9/J 'V City CI rk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2018-152 of the City of National City, California, passed and adopted by the Council of said City on September 4, 2018. City Clerk of the City of National City, California By: Deputy CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: September 4, 2018 AGENDA ITEM NO. 7 EM TITLE: Resolution of the City Council of the City of National City: 1) accepting the work performed by Palm Engineering Construction Company, Inc. for the Westside Mobility Improvements Project, CIP No. 17- 04; 2) approving the final contract amount of $2,096,000.70; 3) ratifying the release of retention in the amount of $104,800.03; and 4) authorizing the Mayor to sign the Notice of Completion for the project. PREPARED BY: Jose Lopez, P.E,'ssistant Engineer - Civil PHONE: 619-336-4312 EXPLANATION: See attached. DEPARTMENT: Engine APPROVED BY: /Public Works VANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt Resolution accepting the work performed by Palm Engineering Construction Company, Inc. for the Westside Mobility Improvements Project, CIP No. 17-04 and approving the final contract amount of $2,096,000.70. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Notice of Completion 3. Final Contract Balance Report 4. Resolution /P< alufrn► -ko • 3otJ— /52 EXPLANATION The project included traffic calming, pedestrian and bicycle enhancements within the Westside Specific Plan Area. Improvements included a traffic calming roundabout at the intersection of Harding Avenue and W. 14th Street near Casa de Salud Youth Center, conversion of West Avenue to a one-way street northbound, enhanced crosswalks with high intensity signing and striping, new sidewalks and pedestrian curb ramps for American with Disabilities Act (ADA) compliance, Class II bike lanes with signage on Civic Center Drive, Wilson Avenue and W. 22nd Street, and other amenities such as new lighting, landscaping, benches, bike racks, and public art. On April 21, 2017, the bid solicitation was posted on PlanetBids, a free public electronic bidding system for contractors. On April 25, 2017 and May 1, 2017, the bid solicitation was advertised in local newspapers. On May 18, 2017, three (3) bids were received electronically on PlanetBids by the 4:00 p.m. deadline. Bid results were available immediately after the 4:00 p.m. deadline. Palm Engineering Construction Company, Inc. was the apparent lowest bidder with a total bid amount of $1,780,325.57 as the basis of award. Upon review of all documents submitted, Palm Engineering Construction Company, Inc.'s bid was deemed responsive, and they were the lowest responsible bidder qualified to perform the work as described in the project specifications. On June 6, 2017, the City Council adopted Resolution No. 2017-93 awarding the contract to Palm Engineering Construction Company, Inc., in the not -to -exceed amount of $1,780,325.57. The Notice to Proceed with construction was issued on July 25, 2017. Construction started on August 7, 2017 and was completed on May 31, 2018. The change orders issued for this project are detailed in the Final Contract Balance Report (see attached). The change orders increased the contract by $190,352.63, and line item adjustments increased the contract by $125,322.50 for a net increase of $315,675.13 to the contract. This results in a 17.7% contract increase for a final contract balance of $2,096,000.70. City staff directed the contractor to replace approximately 25,000 square feet of additional lifted and/or damaged sidewalk within the Westside Specific Plan Area in the amount of $169,043. The project costs are being reimbursed through a SANDAG Smart Growth Incentive Program grant, and through a State Strategic Growth Council Affordable Housing and Sustainable Communities Program grant. As a result of satisfactory completion of the project, staff recommends that City Council, 1) accept the work of Palm Engineering Construction Company, Inc., for the Westside Mobility Improvements Project, CIP No. 17-04; 2) approve the final contract amount of $2,096,000.70; 3) ratify the release of retention in the amount of $104,800.03; and 4) authorize the Mayor to sign the Notice of Completion for the project. The Notice of Completion will be filed with the San Diego County Recorder's Office. RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on May 31st, 2018 of the: Westside Mobility Improvements, CIP No. 17-04 Work of improvement or portion of work of improvement under construction or alteration. The project is bound by 8th Street to 24th Street and Wilson Ave to National City Blvd in National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Palm Engineering Construction Co. Name of Original Contractor The following work and material were supplied: Labor provided: General Laborer. Materials: Concrete, asphalt, landscaping and irrigation, street lighting, signing and striping. Equipment: excavation and paving equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: June 4, 2018; Joint tenants, tenants in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on June 4, 2018 at, National City, California. Signature: RON MORRISON, MAYOR Noc17.04 -1- FINAL CONTRACT BALANCE DATE: August 20, 2018 PROJECT: WESTSIDE MOBILITY IMPROVEMENTS FY 17-18 CIP No. 17-04 TO: Palm Engineering Construction Co. 7330 Opportunity Road Suite J San Diego CA, 92111 ORIGINAL CONTRACT AMOUNT: START DATE: COMPLETION DATE: ORIGINAL CONTRACT LENGTH: EXTENTION OF WORK DAYS: TOTAL CONTRACT TIME: DESCRIPTION: $1,780,325.57 August 7, 2017 May 31, 2018 100 Working Days 102 Working Days 202 Working Days The Final Contract Balance reports final line item amounts and summarizes all change orders to produce a final contract amount. CHANGE ORDERS AND LINE ITEM ADJUSTMENTS: Change Order #1. The frontage of 1336 Harding Ave had to be adjusted due to the elevations of the new improvements to prevent ponding and meet ADA requirements. Under direction of the Engineer the Contractor proceeded under time and materials to remove and replace a concrete slab and landing to meet new improvement elevations. This Change Order total amount was $ 3,882.82. Change Order #2. The drainage swales within the planter areas for the W. 14th Street and Harding Avenue Roundabout are being changed from bark mulch to cobble to prevent the water from displacing the bark mulch. Under direction of the Engineer the Contractor proceeded with procuring and installing mexican sunburst cobble within the drainage swales.. This Change Order total amount was $ 12,809.95. Change Order #3. The bulbout on the SW corner of W. 16th Street and West Avenue had a grass parkway separating the new bulbout and the existing sidewalk. Under direction of the Engineer the Contractor proceeded under time and materials with removing the existing grass and adjusting irrigation to create a concrete pathway. This Change Order total amount was $ 1,110.15. Change Order #4. Two trees were in conflict with new improvements and had to be removed. Palm Tree at the NE corner of West Avenue and W. 18th Street. Tree at the NW corner of W. 18th Street and -2- FINAL CONTRACT BALANCE Westside Mobility Improvements Specification No. 17-04 Hoover Ave. Under direction of the Engineer the Contractor proceeded with removing the two trees. This Change Order total amount was $ 1,224.00. Changer Order #5. The trench drains at the 14th Street and Harding Avenue Roundabout had to be modified in the field after delivery to meet the flow lines specified in the plans. Under direction of the Engineer the Contractor proceeded under time and materials to adjust the trench drains. This Change Order total amount was $ 1,349.46. Change Order #6. The frontage of 1539 Roosevelt Ave had to be adjusted due to the elevations of the new improvements to meet ADA requirements. Under direction of the Engineer the Contractor proceeded under time and materials to remove and replace concrete steps and landing to meet new improvement elevations. This Change Order total amount is $ 2,840.07. Change Order #7. The telespar post called out in the specifications would not be sufficient to support the crosswalk flashing beacon system and had to be replaced with the type 1-A pole, plate and foundation. Under direction of the Engineer the Contractor proceeded with furnishing and installing 2 type 1-A poles, plates and foundations. This Change Order total amount was $ 4,039.20. Change Order #8. The West Avenue bulbout did not account for the drainage within the bulbout and trench drains had to be added. Under direction of the Engineer the Contractor proceeded with furnishing and installing trench drains within the West Avenue bulbout. This Change Order total amount was $ 11,760.00. Change Order #9. The West Avenue bulbout inlet could not be capped as specified in the plans because of the surface runoff from the bulbout. Under direction of the Engineer the Contractor proceeded with furnishing and installing an ADA inlet frame and grate within the West Avenue bulbout. This Change Order total amount was $ 555.01. Change Order #10. The City directed the installation of a concrete sign wall reading "Old Town National City" within the roundabout at West 14th Street and Harding Avenue. Under direction of the Engineer the Contractor proceeded with procuring and installing a concrete sign wall. This Change Order total amount was $ 24,352.43. Change Order #11. An unforeseen water line was discovered in conflict with a Type 1A pole foundation on the Northwest corner of 18th Street and West Avenue. Under direction of the Engineer the Contractor proceeded under time and materials with relocating the water line. This Change Order total amount was $ 749.09. Change Order #12. During the demolition of the street section for the bulbout at West Avenue the marked electrical conduit was 6" below grade and encased within the asphalt. The conduit and wire were damaged during sawcutting for the removal of the asphalt. Under direction of the Engineer the Contractor proceeded under time and materials with repairing the damaged electrical conduit and wire at West Avenue. This Change Order total amount was $ 1,760.56. Change Order # 13. The pedestrian ramp at the Southwest corner of Civic Center Drive and Harding Avenue required a pedestrian railing to meet ADA. Under direction of the Engineer the Contractor -3- FINAL CONTRACT BALANCE Westside Mobility Improvements Specification No. 17-04 proceeded with procuring and installing a pedestrian railing. This Change Order total amount was $ 2,785.88. Change Order # 14. The storm drain inlet deck and entrance at the Northeast corner of National City Blvd and 18th Street was deteriorated and falling apart created a safety issue. Under direction of the Engineer the Contractor proceeded with removing and replacing the top 4" of the deck of the type "C" inlet. This Change Order was credit given to the City in the amount of $ 7,803.00. Change Order #15. During demolition of the street section for the bulbouts on West Avenue an unforeseen 12"-14" of asphalt was discovered. The expected asphalt section per contract was 6", therefore additional asphalt removal was required. Under direction of the Engineer the Contractor proceeded with removing and disposing of the additional asphalt. This Change Order total amount was $ 14,043.87. Change Order #16. One-way signs were added to the roundabout at W. 14th Street and Harding Ave. Under direction of the Engineer the Contractor proceeded with procuring and installing 4 one-way signs. This Change Order total amount was $ 599.76. Change Order # 17. Replacing the deck of the Type "C" inlet at the Northeast corner of National City Blvd and 18th Street required 2 survey monuments to be reset. Under direction of the Engineer the Contractor proceeded with tying out and restoring 2 survey monuments. This Change Order total amount was $ 1,606.50. Change Order #18. The pedestrian ramp at the Southwest corner of Civic Center Drive and Harding Ave required additional grading, forming and concrete to meet ADA. Under direction of the Engineer the Contractor proceeded under time and materials for the above mentioned work. This Change Order total amount was $ 2,634.80. Change Order #19. The plans called for the installation of a rapid flashing beacon and not the city standard LED enhanced crosswalk warning system on West Avenue. Under direction of the Engineer the Contractor proceeded with upgrading to the LED enhanced crosswalk warning system. This Change Order total amount was $ 4,331.75. Change Order #20. Additional signing and striping was added to the intersections of 18th Street and Harding Avenue and 18th Street and Wilson Ave. Under direction of the Engineer the Contractor proceeded with installation of thermoplastic crosswalks, limit lines, stop stencils and (2) R9-3A signs.. This Change Order total amount was $ 7,571.54. Change Order #21. During demolition of the pedestrian ramp at the Northwest corner of 11th Street and Roosevelt Avenue an existing 8" corrugated metal drain pipe adjacent to the ramp was deteriorated and needed to be replaced. Under direction of the Engineer the Contractor proceeded with the installation of 40 linear feet of new 8" PVC drain pipe, adjusting the layout and encasing in concrete. This Change Order total amount was $ 4,590.00. Change Order #22. Two trees at the Southeast corner of Wilson Ave and 15th Street had lifted the sidewalk and were growing around electrical lines and needed to be removed. One tree at 1726 Wilson Ave had lifted the sidewalk and needed to be removed. Under direction of the Engineer the Contractor -4- FINAL CONTRACT BALANCE Westside Mobility Improvements Specification No. 17-04 proceeded with removing and disposing of the three trees. This Change Order total amount was $ 5,100.00. Change Order #23. Large eucalyptus trees along Wilson Avenue between 18th Street and Civic Center Drive raised and damaged adjacent curb/gutter causing ponding and drainage issues and needed to be removed and replaced. Under direction of the Engineer the Contractor proceeded under time and materials for the demolition of the curb/gutter. This Change Order total amount was $ 8,596.05. Change Order #24. The service order was created during construction and needed payment. Under direction of the Engineer the Contractor proceeded with paying the SDGE service order for the 14th St and Harding Ave roundabout lighting. This Change Order total amount was $ 2,174.74. Change Order #25. The frontage of 1539 Roosevelt Ave had to be adjusted due to the elevations of the new improvements to meet ADA requirements. Under direction of the Engineer the Contractor proceeded under time and materials to with adjusting the concrete forms and repairing the irrigation. This Change Order total amount was $ 1,978.18. Change Order #26. The dirt parkway on 19th St behind Kimball Elementary grades needed to be raised to prepare for mulch. Under direction of the Engineer the Contractor proceeded under time and materials with adjusting the grade and prepping for mulch within the parkway. This Change Order total amount was $ 1,930.06. Change Order #27. Unforeseen petromat was discovered during demolition on Wilson Ave. Under direction of the Engineer the Contractor proceeded under time and materials with removing and disposing of the petromat. This Change Order total amount was $ 1,759.50. Change Order #28. Unforeseen reinforced concrete was discovered during demolition on the NE corner of 16th St and National City Blvd. Under direction of the Engineer the Contractor proceeded under time and materials with removing and disposing of the reinforced concrete. This Change Order total amount was $ 829.22. Change Order #29. Ten trees in the parkway on 19th St behind Kimball Elementary were lifting and damaging adjacent sidewalk. Under direction of the Engineer the Contractor proceeded with removing and disposing of the trees. This Change Order total amount was $ 4,590.00. Change Order #30. The new pedestrian ramp grades created a edge in the parkways adjacent at the SE corner of W. 16th Street and Hoover Ave. Under direction of the Engineer the Contractor proceeded under time and materials with lowering the adjacent parkways, adjusting the irrigation, planting new sod and removing a tree to match the new pedestrian ramp grades. This Change Order total amount was $ 4,331.84. Change Order #31. Change in contract to use hot melt thermoplastic in lieu of preformed thermoplastic for a cost savings to the city and still achieve the same goal. Under direction of the Engineer the Contractor proceeded with using extruded hot melt thermoplastic. This Change Order was a credit to the city of $ 23,880.00. -5- FINAL CONTRACT BALANCE Westside Mobility Improvements Specification No. 17-04 Change Order #32. The sidewalk and pedestrian curb ramps to be removed and replaced on Sheets 34 and 35 of the plans did not illustrate the survey monuments to be tied -out and re-established within these limits. Under direction of the Engineer the Contractor proceeded with tying out and re- establishing the survey monuments. This Change Order total amount was $ 22,491.00. Change Order #33. Root grinding was needed at 18 locations throughout the westside to properly install the new sidewalk and preventing it from raising in the future. Under direction of the Engineer the Contractor proceeded with root grinding the 18 locations. This Change Order total amount was $ 4,590.00. Change Order #34. Westside Pedestrian Plaza improvements per Spurlock plans dated April 20th, 2018. This Change Order total amount was $ 43.462.20. Change Order #35. No cost change order for additional 102 working days added to the Contract. 77 working days for additive bid item 58 -Curb Ramp and base bid item 40 — 4" PCC Sidewalk. Removed and replaced an additional 76 pedestrian ramps and removed and replaced approximately 20,000 square feet of additional sidewalk. 25 working days added to the Contract for procuring and installing materials for the Westside Pedestrian Plaza. All Change Orders listed above increased the total contract amount $ 190,352.63. There were numerous line item adjustments per the FINAL BILLING STATEMENT that resulted in a total increase of $ 125,322.50. CONTRACT ADJUSTMENT: As a result of the above change orders and line item adjustments, the contract price is adjusted as follows: 1. The final contract price is adjusted to $ 2,096,000.70 2. As a result of the satisfactory completion of said project, a retention amount of $ 104,800.03 is set for invoice processing and payment upon the receipt of signatures and City Council's ratification of this agreement and the Notice of Completion. This document and its purpose to balance payment shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for performing the work described above. Palm Engineering Construction Company, Inc. will not be entitled to damages or additional payment for delays as described in the 2015 edition of the Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. -6- RESOLUTION NO. 2018 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY PALM ENGINEERING CONSTRUCTION COMPANY, INC., FOR THE WESTSIDE MOBILITY IMPROVEMENTS PROJECT, APPROVING THE FINAL CONTRACT AMOUNT OF $2,096,000.70, RATIFYING THE RELEASE OF RETENTION IN THE AMOUNT OF $104,800.03, AND AUTHORIZING THE MAYOR TO EXECUTE THE NOTICE OF COMPLETION FOR THE PROJECT BE IT RESOLVED by the City Council of the City of National City as follows: It appearing to the satisfaction of the Engineering Department that all work required to be done by Palm Engineering Company, Inc., for the total final contract amount of $2,096,000.70, for the Westside Mobility Improvements Project (CIP No. 17-04) has been completed, the City Council of National City hereby accepts said work, ratifies the release of the retention in the amount of $104,800.03, authorizes the Mayor to execute the Notice of Completion, and orders that payment for said work be made in accordance with said contract. PASSED and ADOPTED this 4th day of September, 2018. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950-4397 619-336-4228 Michael R. Dalla, CMC - City Clerk PALM ENGINEERING CONSTRUCTION COMPANY Westside Mobility Improvements, CIP No. 17-04 Notice of Completion Judith Hernandez (Engineering/Public Works) forwarded a copy of the recorded Notice of Completion to Palm Engineering Construction Company.