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Home My WebLink About2018 CON Ameresco - Energy Services Agreement, CIP No. 17-03 - Change Orders #2 and #3--- CALIFORNIA NATIONAL CITY I INC�ORPORATED Ameresco Engergy Services Agreement CIP No. 17-03 Contractor: Ameresco, Inc. CHANGE ORDER NO. 2 September 18, 2018 Reason/Purpose for this Change Order: During the Civic Center Roof Replacement project (separate contract), failed electrical conduits were exposed on the roof. Ameresco contracted with Baker Electric through West Coast Air to perform the repair as a change order under our agreement on a time and materials basis. Baker Electric completed the repair on 8/8/18 to help keep the City's roofing project on track. !The City of National City and Contractor agree to the following change to the original Contract: Electrical Repairs to five conduits penetrating the Civic Center Roof. Per the attached photos, existing conduits were rusted. One conduit had failed. Baker Electric repaired the conduits and an associated junction box under Ameresco's supervision in coordination with Arturo Gonzales, the Facilities Maintenance Supervisor. Original Contract Amount $ 5,403,308.00 Net change by previously authorized Change Orders Subtotal Amount of this change order New contract amount Calendar days added:0 Submitted by: Working days subtracted: 0 6,124.00 5,409,432.00 1,209.90 $ 5,410,641.90 Percent change in Contract to date 0.14% Project Manager Approved by: Date City Project Manager Date City ngineer / - Date City Manager, required for Change Orders>$24,999 Date By signing this Change Order the Contractor confirms that he/she is completely familiar with its terms and conditions and has fairly negotiated its price, terms and conditions. If this Change Order is approved, Contractor will provide all of the equipment, materials and labor necessary to provide a complete work as described above at that the price stated herein. Additionally, Contractor confirms that the price is fair and complete and represents all costs associated with the work, including but not limited to all equipment, materials, labor, supervision, overhead, fees, bonds, insurance, profit, etc. and that there will be no further compensation. All of the terms and conditions of the original contrac • • - - - inco ...: • herein. (2 originals: 1 for City Clerk, 1 for Contractor) Acce and a• eed to by AMERESCO, In N. -. Date Note to Contractor: It you do not agree with this unange Vraer you may be directed to proceed wan this work under the "terms" dime— --- contract and you may proceed under protest. You must comply with the contract requirements of submitting a written protest to protect your claim. Originals: City Clerk, Contractor cc: Engineering project file, Project Manager 0410s 1243 National City Boulevard, National City, CA 91950 Telephone (619) 336-4380 AMERESCO Green • Clean • Sustainable September 11, 2018 City of National City 1243 National City Blvd. National City, CA 91950 Attention: Jose Lopez Project Manager Regarding: Dear Jose: Change Order Request No. 2, Revision No. 1 The attached Change Order Request No. 2, Revision No. 1 is proposed regarding the urgent repair of failed electrical conduits on the Civic Center roof that were exposed during the roof replacement. Ameresco contracted with Baker Electric through West Coast Air to perform the repair as a change order under our agreement on a time and materials basis. Baker Electric completed the repair on 8/8/18 to help keep the City's roofing work on track. Ameresco will provide a separate change order request to address other electrical modifications, which are excluded from this change order. Change Order Request Item 1. Electrical Repairs to five conduits penetrating the Civic Center Roof. As depicted in the photos below, the existing conduits were rusted. One conduit had failed. Baker Electric repaired the conduits and an associated junction box under Ameresco's supervision in coordination with Arturo Gonzales, the Facilities Maintenance Supervisor. Ameresco's Work does not include: a. Any Work beyond the repair of the conduits and the junction box b. Patching of the roof deck c. Any structural modifications 135 S. State College Blvd, Suite 265, Brea, CA 92821 California State Contractor's License #817191 Class A, B, C10, C46 Jose Lopez Change Order Request No. 2, Revision No. 1 September 11, 2018 Page 2 Cost The total cost for this work is $1,209.90 per the attached invoice from West Coast Air. Ameresco is not marking up the subcontractor's invoice. Extension of Time No extension of time is requested for this change If you agree with this Change Order Request No. 2, Revision No. 1 as presented, please prepare the City's documents for execution. If you would like to discuss this item, please contact me by e-mail, or by calling 510-684-7684. Sincerely, Scott Wentworth Senior Project Manager Attachments: Change Order Request No. 2, Revision No. 1 Baker Electric Invoice C: Kevin Nissley Kelsey Gormley Seth Pearce Dan Feld John Caruso 135 S. State College Blvd, Suite 265, Brea, CA 92821 California State Contractor's License #817191 Class A, B, C10, C46 AMERESCO Green • Clean • Sustainable Change Order Request No. 2, Revision No. 1 Change Request Number: 4 Customer: Project Number: Contract: I. REQUEST DATE: City of National City 73456-20 Energy Services Agreement dated June 20, 2017 September 11, 2018 1. Requested By Scott Wentworth, Senior Project Manager 2. Description of Changes Time and materials repairs to five failed electrical conduits on Civic Center roof 3. Addition or Deduction from Contract Price Addition 4. Change to Contract Amount $ 1,209.09 II. AMERESCO's AGREEMENT With respect to all costs involved in this change, and subject to Section 8 of the Agreement, Ameresco proposes to perform the work described in this Change Order, in accordance with the provisions of the Agreement and in exchange for the payment specified below. Payment shall be made on the basis of: (X) Lump Sum in the amount of: Contract Time will be Increased by: III. CONTRACT ADJUSTMENT Contract Award Previous Additions This Change Total Contract Amount $ 1,209.90 Zero calendar days $ 5,403,308.00 $ 6,124.00 $ 1,209.90 $ 5,410,641.90 No changes to the Substantial Completion Date are included in this Change Order; however such changes are requested under Change Order Request No. 1. west coast Air Conditioning Co., Inc. CHANGE ORDER REQUEST # 007 R1 DATE: August 28, 2018 PROJECT: National City HVAC Upgrade Project Various Locations BELOW IS A SUMMARY OF THE ATTACHED ITEMS REQUESTED FOR A FORMAL CHANGE ORDER Conduit repairs on the roof of the Civic Center per enclosed proposal dated 08-27-18. COR Total O&P 15% 1,041.67 1,041.67 156.25 Sub Total Bond 1 Grand Total WCA: Colin M. Fisher, CEO Ameresco, Inc.: Scott Wentworth 1,197.92 11.98 1,209.90 WEST COAST AIR CONDITIONING CO., INC. 1155 PIONEER WAY, SUITE 101 EL CAJON, CA 92020 PH.619-561-8000 Baker Electric Bill To: West Coast Air 1155 Pioneer Way Ste. 101 El Cajon, CA 92020 Invoice Summary Breakdown Description: Repair Conduit on roof damaged by others Invoice Date: 8/27/2018 Invoice # 30510 Payment Terms: Net Due 30 Days Job Address: National City Civic Center 1243 National City Blvd. National City, CA 91950 Job No. 18404 Date Description Quantity Unit Price Extended Price Labor 8/9/2018 Dustin Stanley Materials Per work tickets 8 Hours $ 115.00 $ 920.00 Hours $ 8 Hours LABOR TOTALS $ 920.00 1 Lot $ 111.88 $ 111.88 MATERIAL TOTAL $ 111.88 Labor Cost Material Cost Misc. Cost Sales Tax Total 8.75% $ 920.00 $ 111.88 $ 9.79 $ 1,041.67 1298 Pacific Oaks Place • Escondido, CA 92029 • (760) 745-2001 Fax: (760) 745-0321 Baker Electric TICKET 1/ 18404-01 e,,....,..e ,R.. Work Order Invoice DATE: 8/8//18 JOB NUMBER 18404 USTOMER INFORMATION West Coast Air Q10te T E M XX ' Extra Order Taken By: Lynne 1155 Pioneer way St. 101 Day Phone: Job Complete? (Please Check) YES t- NO (- 1 El Cajon, CA 92020 Tony - 619-520-6395 Job Location / Address ( if different): Room/ Bldg. Floor John - 480-721-9271 Customer Authorization to Perform work x National City Civic Center 1243 National City Blvd. National City, CA 91950 SERVICE TECHNICIAN - DATE OF WORK AND LABOR UNITS Name Date Reg OT Dbl-time Name Date Reg OT Dbl-time Dustin Stanley 8 MISC. MATERIALS- (SEE SIDE 2 FOR ADDITIONAL MATERIALS) Qty Items 20ft 3/4" EMT 5 3/4" threadless connectors 1 12x4x4 3r pull can 10 3/4" rain tight connectors RENTALS: (SCISSOR LIFT, BACKHOE, DITCHWITCH., ETC) 5 3/4" strut straps 1ft 1 5/8" strut 20 Red wire nuts Description of Work Completed: Repair conduit damaged by roof demo - Notify West Coast Air before proceeding before if repairs require outage or conduit repair is below roof level Made the repairs and restored power. PAYMENT TERMS Credit Card (Mastercard, Visa, AM Express) Customer Acknowledgment of Work Performed P X OW Check / Cash P x Chris Rybar Customer POP (Please Print Name) 1298 Pacific Oaks Place •Escondido, CA • 92029 • (760) 745-2001 • Fax (760) 745-0321 Foreman Use oni Introduce Yourself to Customer 7 Identify All Safety Hazards 7 Perform Preliminary Job walk with Customer Self - inspect and test your work Signed Rate sheet by Customer 7Clean up V Final job walk and training with the Customer X ustomer Signature Ameresco Engergy Services Agreement CIP No. 17-03 Contractor: Ameresco, Inc. Reason/Purposeifor this Change Order: This attached Change Order Request No. 3 was agreed upon by the City and Ameresco to facilitate the City's purchase of 96 light fixtures for Camacho Recreation Center. CHANGE ORDER NO. 3 September 18, 2018 The City of National City and Contractor agree to the following change to the original Contract: The 96 fixtures described in the attached table will be supplied by Retro Tech to the City. Ameresco and Retro Tech are not providing any work that is typically associated with Ameresco's Work under the Agreement; Ameresco is only supplying the fixtures to be installed by City Facilities Maintenance staff. Neither Ameresco or Retro Tech are providing any warranty, express or implied, beyond the light fixture manufacturer's warranty. Original Contract Amount Net change by previously authorized Change Orders Subtotal Amount of this change order New contract amount Calendar days added:0 Working days subtracted: 0 Submitted by: 5,403,308.00 7,333.90 5,410,641.90 8,000.00 $ 5,418,641.90 Percent change in Contract to date 0.28% Project Manager Date City Project Manager Approved by: Date _ io%-/it City% ngineer , Date City Manager, required for Change Orders>$24,999 Date By signing this Change Order the Contractor confirms that he/she is completely familiar with its terms and conditions and has fairly negotiated its price, terms and conditions. If this Change Order is approved, Contractor will provide all of the equipment, materials and labor necessary to provide a complete work as described above at that the price stated herein. Additionally, Contractor confirms that the price is fair and complete and represents all costs associated with the work, including but not limited to all equipment, materials, labor, supervision, overhead, fees, bonds, insurance, profit, etc. and that there will be no further compensation. All of the terms and conditions of the original contract documents are incor.orated herein. (2 originals: 1 for City Clerk, 1 for Contractor) Accepte agreed to by AMERESCO, Inc.: °I,ri6 Name: Date Note to Uont . • .r: If you do not agree . change Uraer you may be directed to proceed wan this work under the terms of the contract and you may p . - -. uner protest. You must comply with the contract requirements of submitting a written protest to protect your claim. Originals: City Clerk, Contractor cc: Engineering project file, Project Manager 1243 National City Boulevard, National City, CA 91950 Telephone (619) 336-4380 AMERESCO Green • Clean • Sustainable Change Order Request No. 3 Change Request Number: 3 Customer: City of National City Project Number: 73456-20 Contract: Energy Services Agreement dated June 20, 2017 I. REQUEST DATE: September 11, 2018 1. Requested By Scott Wentworth, Senior Project Manager 2. Description of Changes Lighting materials for City use 3. Addition or Deduction from Contract Price Addition 4. Change to Contract Amount $ 8,000.00 II. AMERESCO's AGREEMENT With respect to all costs involved in this change, and subject to Section 8 of the Agreement, Ameresco proposes to supply light fixtures that Ameresco's subcontractor Retro Tech procured for Camacho Recreation Center. Ameresco and Retro Tech are supplying these fixtures for the City's future use in exchange for the payment specified below. Ameresco and Retro Tech are not Providing any Work that is typically associated with Ameresco's Work under the Agreement; they are only supplying the fixtures. Therefore, neither Ameresco or Retro Tech are providing any warranty, express or implied, beyond the light fixture manufacturer's warranty. Payment shall be made on the basis of: (X) Lump Sum in the amount of: $ 8,000.00 Contract Time will be Increased by: Zero calendar days III. CONTRACT ADJUSTMENT Contract Award Previous Additions This Change Total Contract Amount $ 5,403,308.00 $ 7,333.90 $ 8,000.00 $ 5,418,641.90 No changes to the Substantial Completion Date are included in this Change Order; however such changes are requested under Change Order Request No. 1. AMERESCO Green • Clean • Sustainable September 11, 2018 City of National City 1243 National City Blvd. National City, CA 91950 Attention: Jose Lopez Project Manager Regarding: Change Order Request No. 3 Lighting Fixtures for Camacho Recreation Center Dear Jose: This attached Change Order Request No. 3 is proposed to facilitate the City's purchase of light fixtures for Camacho Recreation Center. The fixtures described in the table below will be supplied by Retro Tech to the City. Ameresco and Retro Tech are supplying these fixtures for the City's future use in exchange for the payment specified in the attached Change Order Request. Ameresco and Retro Tech are not Providing any Work that is typically associated with Ameresco's Work under the Agreement; we are only supplying the fixtures. Therefore, neither Ameresco or Retro Tech are providing any warranty, express or implied, beyond the light fixture manufacturer's warranty. Light Fixtures Materials Supplied for Camacho Recreation Center Part Type Manufacturer Part # Qty LAMP VENTURE LP76418 4 NEW FIXTURE LITHONIA IBG-18000LM-SEF-AFL-WD-MVOLT- OZ10-35K-70CRI-DW H-THUN- WGIBG26 20 RETROFIT KIT FSC LB-04-27W-35K-UFD 17 RETROFIT KIT FSC L74-24-25-35K-RFK 28 SENSOR WATTSTOPPER DT-300 9 SENSOR WATTSTOPPER PW-301-w 3 SENSOR WATTSTOPPER W2000H 1 POWER PACK WATTSTOPPER BZ-50 14 135 5. State College Blvd, Suite 265, Brea, CA 92821 California State Contractor's License #817191 Class A, B, C10, C46 Jose Lopez Change Order Request No. 3 September 11, 2018 Page 2 Cost The total cost for this change order is $8,000. Ameresco is,not marking up Retro Tech's charges. Extension of Time No extension of time is requested for this change Once you agree with items in this Change Order Request No. 3, please provide the City's change order form for execution. If you would like to discuss any item, please contact me by e-mail, or by telephone at 510-684-7684. Sincerely, M-- Scott Wentworth Senior Project Manager Attachment: Change Order Request No. 3 C: Kevin Nissley Kelsey Gormley Seth Pearce Dan Feld John Caruso 135 S. State College Blvd, Suite 265, Brea, CA 92821 California State Contractor's License #817191 Class A, B, C10, C46 CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950-4397 619-336-4228 Michael R. Dalla, CMC - City Clerk AMERESCO Ameresco Energy Services Agreement, CIP No. 17-03 Change Orders #2 and #3 Judith Hernandez (Engineering/Public Works) forwarded copies of the change orders to Ameresco.