Loading...
HomeMy WebLinkAbout2018 CON Dick Miller, Inc. - Citywide Alley Improvements, CIP 16-11 - - Notice of CompletionPLEASE COMPLETE THIS INFORMATION RECORDING REQUESTED BY: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 AND WHEN RECORDED MAIL TO: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 DOC# 2018-0523560 111 I IU 011 111 III I I III II IIII10011 II Dec 21, 2018 10:24 AM OFFICIAL RECORDS Ernest J. Dronenburg, Jr., SAN DIEGO COUNTY RECORDER FEES: $0.00 (SB2 Atkins: $0.00) THIS SPACE FOR RECORDER'S USE ONLY PAGES: 4 (Note: This document is recorded on behalf of the City of National City, a municipal corporation, and is exempt from Recorder's fees pursuant to Government Code Section 27383) NOTICE OF COMPLETION: CITYWIDE ALLEY IMPROVEMENTS , CIP No. 16-11 THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION (Additional recording fee applies) RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on June 18, 2018 of the: Citywide Alley Improvements Project, CIP No. 16-11 Work of improvement or portion of work of improvement under construction or alteration. The project included 11 alleys citywide in National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Dick Miller, Inc Name of Original Contractor The following work and material were supplied: Labor provided: General Laborer. Materials: Concrete, aggregate base, asphalt, Equipment: excavation and paving equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: June 18, 2018; Joint ten nants in common, or other owners 'gnat re of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on June ' 018 at, National City, California. Signature: MORRISON, MAYOR Noc 16-11 RESOLUTION NO. 2018 — 175 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY DICK MILLER, INC. FOR THE CITYWIDE ALLEY IMPROVEMENTS PROJECT, APPROVING THE FINAL CONTRACT AMOUNT OF $987,241.97, AUTHORIZING THE RELEASE OF RETENTION IN THE AMOUNT OF $49,362.10 FROM DICK MILLER INC.'S ESCROW ACCOUNT, AND AUTHORIZING THE MAYOR TO EXECUTE THE NOTICE OF COMPLETION FOR THE PROJECT BE IT RESOLVED by the City Council of the City of National City as follows: It appearing to the satisfaction of the Engineering Department that all work required to be done by Dick Miller, Inc., for the total final contract amount of $987,241.97, for the Citywide Alley Improvements Project (CIP No. 16-11; 2) has been completed, the City Council of National City hereby accepts said work, ratifies the release of the retention in the amount of $49,362.10 from Dick Miller Inc.'s escrow account, authorizes the Mayor to execute the Notice of Completion, and orders that payment for said work be made in accordance with said contract. PASSED and ADOPTED this 16th day of October, 2018. ATTEST: r-L9-1 Michael R. f alla, City Clerk APPROVED AS TO FORM: orr s-Jones y Attorney Passed and adopted by the Council of the City of National City, California, on October 16, 2018 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California MICHAEL R. DALLA City Clerk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2018-175 of the City of National City, California, passed and adopted by the Council of said City on October 16, 2018. City Clerk of the City of National City, California By: CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT cZo/--51 MEETING DATE: October 16, 2018 AGENDA ITEM NO. 6 ,'EM TITLE: Resolution of the City Council of the City of National City: 1) accepting the work performed by Dick Miller, Inc. for the Citywide Alley Improvements Project, CIP No. 16-11; 2) approving the final contract amount of $987,241.97; 3) authorizing the release of retention in the amount of $49,362.10 from the Dick Miller Inc.'s escrow account; and 4) authorizing the Mayor to sign the Notice of Completion for the project. PREPARED BY: Jose Lopez, PHONE: 619-336-4312 EXPLANATION: See attached. ssistant Engineer - Civil DEPARTMENT: Engineering/Public Works APPROVED BY: NANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt Resolution accepting the work performed by Dick Miller, Inc. for the Citywide Alley Improvements Project, CIP No. 16-11 and approving the final contract amount of $987,241.97. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Notice of Completion 3. Final Contract Balance Report 4. Resolution ,b + ylo. P1k-14S EXPLANATION The project included reconstructing eight existing alleys subject to drainage issues with new concrete alleys, recompacting / soil stabilization for two dirt alleys (see Locations 10 and 11 on the attached project location map), and installation of pedestrian curb ramps for American with Disabilities Act (ADA) compliance. One additional alley was recompacted and stabilized under Change Order #2. On August 2, 2017, the bid solicitation was posted on PlanetBids, a free public electronic bidding system for contractors. On August 3, 2017 and August 10, 2017, the bid solicitation was advertised in local newspapers. On August 22, 2017, six (6) bids were received electronically on PlanetBids by the 11:00 a.m. deadline. Bid results were available immediately after the 11:00 a.m. deadline. Dick Miller, Inc. was the apparent lowest bidder with a total bid amount of $939,939.93 as the basis of award. Upon review of all documents submitted, Dick Miller, Inc.'s bid was deemed responsive, and they were the lowest responsible bidder qualified to perform the work as described in the project specifications. On September 5, 2017, the City Council adopted Resolution No. 2017-169 awarding the contract to Dick Miller, Inc., in the not -to -exceed amount of $939,939.93. Construction started on November 9, 2017 and was completed on June 15, 2018. The change orders issued for this project are detailed in the Final Contract Balance Report (see attached). The change orders increased the contract by $51,834.24, while line item adjustments decreased the contract by $4,532.20 for a net contact increase of $47,302.04. This results in a 5% contract increase for a final contract balance of $987,241.97. As a result of satisfactory completion of the project, staff recommends that City Council, 1) accept the work of Dick Miller, Inc. for the Citywide Alley Improvements Project, CIP No. 16-11; 2) approve the final contract amount of $987,241.97; 3) authorize the release of retention in the amount of $49,362.10 from Dick Miller Inc.'s escrow account; and 4) authorize the Mayor to sign the Notice of Completion for the project. The Notice of Completion will be filed with the San Diego County Recorder's Office. -1- RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on June 18, 2018 of the: Citywide Alley Improvements Project, CIP No. 16-11 Work of improvement or portion of work of improvement under construction or alteration. The project included 11 alleys citywide in National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Dick Miller, Inc Name of Original Contractor The following work and material were supplied: Labor provided: General Laborer. Materials: Concrete, aggregate base, asphalt, Equipment: excavation and paving equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: June 18, 2018; Joint tenants, tenants in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on June 18, 2018 at, National City, California. Signature: RON MORRISON, MAYOR Noc 16-I I -2- FINAL CONTRACT BALANCE DATE: September 7, 2018 PROJECT: Citywide Alley Project FY 16-17 CIP No. 16-11 TO: Dick Miller 930 Boardwalk, Suite H San Marcos, CA 92078 ORIGINAL CONTRACT AMOUNT: START DATE: COMPLETION DATE: ORIGINAL CONTRACT LENGTH: EXTENTION OF WORK DAYS: WORKING DAYS SUSPENDED: TOTAL CONTRACT TIME: DESCRIPTION: $939,939.93 November 9, 2017 June 15, 2018 80 Working Days 37 Working Days 31 Working Days 148 Working Days The Final Contract Balance reports final line item amounts and summarizes all change orders to produce a final contract amount. CHANGE ORDERS AND LINE ITEM ADJUSTMENTS: Change Order #1 directed the contractor to excavate unsuitable material from alley 9, place Tensar Triax geo fabric and then place additional base to stabilize grade for placement on concrete per contract. All work was performed on a T&M basis. This Change Order total amount was $ 19,119.36. Change Order #2 directed the contractor to clear and grub the alley south of 27th St. between A and B Ave., field engineer and grade for positive water flow, process grade and recompact with soil binder as identified in the project specifications. All soil binder work shall be completed at the contract unit price and all additional work related to clearing, grubbing and grading shall be completed at an agreed lump sum cost. Inclusive of all costs, the work was performed at an agreed price. This Change Order total amount was $ 27,349.88. Change Order #3 directed the contractor to delete the originally designed rip -rap at the end of Alley5 and replace it with a 12"x12" NDS catch basin and install PVC piping down the slope and outlet the PVC pipe under the sidewalk and through the curb. The NDS catch basin will be surrounded with a small -3- FINAL CONTRACT BALANCE Citywide Alley Project CIP No. 16-11 3'x3' concrete slab with a curb on three sides to direct the water flow into the basin. All work was performed at an agreed price. This Change Order total amount was $ 5,365.00. All Change Orders listed above increased the total contract amount by $ 51,834.24. Numerous contract line item adjustments per the attached FINAL BILLING STATEMENT resulted in a total decrease of $ 4,532.20. Including change orders and line item adjustments, the total contract resulted in an increase of $ 47,302.04. CONTRACT ADJUSTMENT: As a result of the above change orders and line item adjustments, the contract price is adjusted as follows: 1. The final contract price is adjusted to $ 987,241.97. 2. As a result of the satisfactory completion of said project, a retention amount of $ 49,362.10 is set to be processed and released from the contractor's escrow account upon the receipt of signatures and City Council's ratification of this agreement and the Notice of Completion. This document and its purpose to balance payment shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for performing the work described above. Dick Miller will not be entitled to damages or additional payment for delays as described in the 2015 edition of the Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. -4- RESOLUTION NO. 2018 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY DICK MILLER, INC. FOR THE CITYWIDE ALLEY IMPROVEMENTS PROJECT, APPROVING THE FINAL CONTRACT AMOUNT OF $987,241.97, AUTHORIZING THE RELEASE OF RETENTION IN THE AMOUNT OF $49,362.10 FROM DICK MILLER INC.'S ESCROW ACCOUNT, AND AUTHORIZING THE MAYOR TO EXECUTE THE NOTICE OF COMPLETION FOR THE PROJECT BE IT RESOLVED by the City Council of the City of National City as follows: It appearing to the satisfaction of the Engineering Department that all work required to be done by Dick Miller, Inc., for the total final contract amount of $987,241.97, for the Citywide Alley Improvements Project (CIP No. 16-11; 2) has been completed, the City Council of National City hereby accepts said work, ratifies the release of the retention in the amount of $49,362.10 from Dick Miller Inc.'s escrow account, authorizes the Mayor to execute the Notice of Completion, and orders that payment for said work be made in accordance with said contract. PASSED and ADOPTED this 16th day of October, 2018. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950-4397 619-336-4228 Michael R. Dalla, CMC - City Clerk DICK MILLER Citywide Alley Improvements Project, CIP No. 16-11 Notice of Completion Judith Hernandez (Engineering/Public Works) forwarded a copy of the Notice of Completion to Dick Miller.