Loading...
HomeMy WebLinkAbout2019 CON Eagle Paving Company - Citywide Pedestrian Midblock Crossing Enhancements, CIP 17-05 - Notice of CompletionPLEASE COMELETE"I'HID INFORMATION RECORDING REQUESTED BY: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 AND WHEN RECORDED MAIL TO: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 DOC# 2019-0102089 I11111Hill1111!11111IIIIIIIIIIHill11111IIIII11111IIIIIIIIII101IIII Mar 21, 2019 03:23 PM OFFICIAL RECORDS Ernest J. Dronenburg, Jr., SAN DIEGO COUNTY RECORDER FEES: $0.00 (SB2 Atkins: $0.00) PAGES: 2 THIS SPACE FOR RECORDER'S USE ONLY (Note: This document is recorded on behalf of the City of National City, a municipal corporation, and is exempt from Recorder's fees pursuant to Government Code Section 27383) NOTICE OF COMPLETION CITYWIDE PEDESTRIAN MIDBLOCK CROSSING ENHANCEMENTS CIP 17-05 THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION (Additional recording fee applies) q4 RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on October 12th, 2018 of the: Citywide Pedestrian Midblock Crossing Enhancements Project, CIP No. 17-05 Work of improvement or portion of work of improvement under construction or alteration. Various locations Citywide in National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Eagle Paving Company, Inc. Name of Original Contractor The following work and material were supplied: Labor provided: General Laborer. Materials: Concrete, asphalt, street lighting, signing and striping. Equipment: excavation and paving equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Joint tenants..iai. n,. in _fA r, or , ther own Dated: March 5, 2019; r Si: r o 0 Ci o ati 243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on Marc Signature: nal C icy, California. Aleja Solis, MAYOR Noc17-05 ATTES Ts?' Michael R./ialla, City Clerk APPROVED AS TO FORM: RESOLUTION NO. 2019 — 22 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY EAGLE PAVING COMPANY, INC., FOR THE CITYWIDE PEDESTRIAN MIDBLOCK CROSSING ENHANCEMENTS PROJECT, APPROVING THE FINAL CONTRACT AMOUNT OF $1,230,799.72, RATIFYING THE RELEASE OF RETENTION IN THE AMOUNT OF $61,539.99, AND AUTHORIZING THE MAYOR TO EXECUTE THE NOTICE OF COMPLETION FOR THE PROJECT BE IT RESOLVED by the City Council of the City of National City as follows: It appearing to the satisfaction of the Engineering Department that all work required to be done by Eagle Paving Company, Inc., for the total final contract amount of $1,230,799.72, for the Citywide Pedestrian Midblock Crossing Enhancements Project has been completed, the City Council of National City hereby accepts said work, ratifies the release of the retention in the amount of $61,539.99, authorizes the Mayor to execute the Notice of Completion, and orders that payment for said work be made in accordance with said contract. PASSED and ADOPTED this 5th day of March, 2 9. �Ilf/1� ejandr. giller ayor Passed and adopted by the Council of the City of National City, California, on March 5, 2019 by the following vote, to -wit: Ayes: Councilmembers Cano, Morrison, Quintero, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: ALEJANDRA SOTELO-SOLIS Mayor of the City of National City, California MICHAEL R. DALLA City Clerk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2019-22 of the City of National City, California, passed and adopted by the Council of said City on March 5, 2019. City Clerk of the City of National City, California By: CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT C2ol4- 5y MEETING DATE: March 5, 2019 AGENDA ITEM NO. 7 EM TITLE: Resolution of the City Council of the City of National City: 1) accepting the work performed by Eagle Paving Company, Inc. for the Citywide Pedestrian Midblock Crossing Enhancements Project, CIP No. 17-05; 2) approving the final contract amount of $1,230,799.72; 3) ratifying the release of retention in the amount of $61,539.99; and 4) authorizing the Mayor to sign the Notice of Completion for the project. PREPARED BY: Jose Lopez, P.E., Associate Enginee DEPARTMENT: Engineering/Public Works PHONE: 619-336-4312 APPROVEDBY.�� EXPLANATION: See attached. VANCIAL STATEMENT: ACCOUNT NO. N/A APPROVED: APPROVED: Finance MIS ENVIRONMENTAL REVIEW: Caltrans Determination of Categorical Exclusion under 23 CFR 771.117(c): activity (c)(27), approved May 8, 2017 ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt Resolution accepting the work performed by Eagle Paving Company, Inc. for the Citywide Pedestrian Midblock Crossing Enhancements Project, CIP No. 17-05 and approving the final contract amount of $1,230,799.72. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Notice of Completion 3. Final Contract Balance Report 4. Resolution .)0,5 - 2Z EXPLANATION This project completed the following safety enhancements: 1) Replaced existing safety light fixtures with new LED fixtures at 30 signalized intersections Citywide; 2) Installed pedestrian level LED street lights at 16 midblock crosswalks; and 3) Implemented pedestrian safety enhancements such as Americans with Disabilities Act (ADA) curb ramps, corner bulb -outs, sidewalks, and solar powered flashing crosswalk signs at 6 midblock crosswalks. On July 27, 2017, the bid solicitation was posted on PlanetBids, a free public electronic bidding system for contractors. On July 28, 2017 and August 3, 2017, the bid solicitation was advertised in local newspapers. On August 21, 2017, four (4) bids were received by the 1:00 p.m. deadline, opened and publicly disclosed. Bid results were made available the next business day, August 22, 2017. Eagle Paving Company, Inc. was the apparent lowest bidder with a total bid amount of $1,158,297.70 as the basis of award. Upon review of all documents submitted, Eagle Paving Company, Inc.'s bid was deemed responsive, and they were the lowest responsible bidder qualified to perform the work as described in the project specifications On September 5, 2017, the City Council adopted Resolution No. 2017-170 awarding the contract to Eagle Paving Company, Inc., in the not -to -exceed amount of $1,158,297.70. The Notice to Proceed with construction was issued on December 19, 2017. Construction started on December 27, 2017 and was completed on October 11, 2018. The change orders issued for this project are detailed in the Final Contract Balance Report (see attached). The change orders increased the contract by $171,715.89, and line item adjustments decreased the contract by $99,213.87 for a net increase of $72,502.02 to the contract. This results in a 6.3% contract increase for a final contract balance of $1,230,799.72. As a result of satisfactory completion of the project, staff recommends that City Council, 1) accept the work of Eagle Paving Company, Inc., for the Citywide Pedestrian Midblock Crossing Enhancements Project, CIP No. 17-05; 2) approve the final contract amount of $1,230,799.72; 3) ratify the release of retention in the amount of $61,539.99; and 4) authorize the Mayor to sign the Notice of Completion for the project. The Notice of Completion will be filed with the San Diego County Recorder's Office. -1- RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on October 12th, 2018 of the: Citywide Pedestrian Midblock Crossing Enhancements Project, CIP No. 17-05 Work of improvement or portion of work of improvement under construction or alteration. Various locations Citywide in National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Eagle Paving Company, Inc. Name of Original Contractor The following work and material were supplied: Labor provided: General Laborer. Materials: Concrete, asphalt, street lighting, signing and striping. Equipment: excavation and paving equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: March 5, 2019; Joint tenants, tenants in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on March 5, 2019 at, National City, California. Signature: Alejandra Sotelo-Solis, MAYOR Noc17.OS -2- CALIFORNIA+ l.VJ Ctrram. � a.414 INCORPORA _ TED FINAL CONTRACT BALANCE DATE: February 19, 2019 PROJECT: Citywide Pedestrian Midblock Crossing Enhancements FY 18 & 19 CIP No. 17-05 TO: Eagle Paving Company, Inc. 13915 Danielson St #201 Poway, CA 92064 ORIGINAL CONTRACT AMOUNT: START DATE: COMPLETION DATE: ORIGINAL CONTRACT LENGTH: EXTENTION OF WORK DAYS: WORKING DAYS SUSPENDED: TOTAL CONTRACT TIME: DESCRIPTION: $1,158,297.70 December 27, 2017 October 11, 2018 70 Working Days 64 Working Days 64 Working Days 198 Working Days The Final Contract Balance reports final line item amounts and summarizes all change orders to produce a final contract amount. CHANGE ORDERS AND LINE ITEM ADJUSTMENTS: Change Order #1 directed he contractor to apply for and pay the necessary fees to obtain the Service Orders issued by SDG&E for the following Invoice numbers: 298243, 298090, 298089, 298094, 298232, 298235, 298237, 298239, and 298256 All costs associated with obtaining and coordinating the SDG&E Service Orders was performed at the agreed price. This Change Order total amount was $ 13,459.04. Change Order #2 directed the contractor to survey the new improvement plans at 16th and F Ave and G Ave. to reflect the plan change revisions. All work was performed at the agreed price. This Change Order total amount was $ 1,521.82. Change Order #3 directed the contractor to extend the depth of an LED foundation four additional feet. The foundations are typically constructed to a depth of five feet. Working with Sweetwater Authority in an effort to stabilize the foundation adjacent to an existing Sweetwater 16" AC transmission line, the foundation was be extended to a depth of nine feet. All work was performed at the agreed price. This Change Order total amount was $ 2,205.00. -3- FINAL CONTRACT BALANCE Citywide Pedestrian Midblock Crossing Enhancements CIP No. 17-05 Change Order #4 directed the contractor to stabilize wet subgrade encountered at 8th and R Ave. SCST recommended the placement of Tensar TX5 fabric in lieu of additional excavation due to the proximity of existing utility lines. The fabric was placed across the entire intersection. All work was performed on a T&M basis. This Change Order total amount was $ 7,026.45. Change Order #5 directed the contractor to grind out 6" of asphalt/base on Euclid Ave. at various locations between Division and Norfolk and replace the material with 6" of asphalt. All work was performed at the agreed price. This Change Order total amount was $ 31,719.98. Change Order #6 directed the contractor to grind out 1.5" of asphalt on Euclid Ave. through the intersection of Division east to Norfolk Ave. and provide a 1.5" asphalt overlay in lieu of placing a slurry seal as originally called for on the project plans. All work was performed at the agreed price. This Change Order total amount was $ 34,847.28. Change Order #7 directed the contractor install an independent single pole pedestrian push button at the LED crossing location on 16th and F Ave. to comply with ADA regulations. All work was performed at the agreed price. This Change Order total amount was $ 1,916.25. Change Order #8 directed the contractor to install approximately 17 additional traffic detection loops on Euclid Ave. on the north and south side of Division not previously shown on the construction plans. All work was performed at the agreed price with any quantity adjustments to be made in the field and adjusted at a unit cost of $441.00 each. This Change Order total amount was $ 7,938.00. Change Order #9 directed the contractor to provide additional striping and signage per the revised striping plans dated April 16, 2018. All work was performed at the agreed price. This Change Order total amount was $ 1,965.60. Change Order #10 directed the contractor to repair deteriorated asphalt near the location of 24th and F as needed and skin patch the existing roadway that has failed. All work was performed on a T&M basis. This Change Order total amount was $ 3,155.18. Change Order #11 directed the contractor to waterblast and remove existing bike lane striping at 18th and D to off -set the reverse vehicular striping being placed on 16th east of D. This will allow for additional striping and relocation of the bus drop-off and pick-up location. All work was performed at the agreed price. This Change Order total amount was $ 600.18. Change Order #12 compensated the contractor for the dump fees for petromat encountered during the grinding and overlay of Euclid. The original change order included an alternate price of $580 per load for petromat encountered. The loads were quantified in the field and this change order compensates the contractor for those dump fees. All work was performed at the agreed price. This Change Order total amount was $ 3,480.00. Change Order #13 directed the contractor to apply for and pay the necessary fees to obtain the additional Service Orders issued by SDG&E for the following Invoice numbers: 299929, 299927,30113, -4- FINAL CONTRACT BALANCE Citywide Pedestrian Midblock Crossing Enhancements CIP No. 17-05 300017, 298087. All costs associated with obtaining and coordinating the SDG&E Service Orders was performed at the agreed price. This Change Order total amount was $ 10,069.70. Change Order #14 compensated the contractor for an asphalt material price increase for Change Orders 5 & 6 from the time the work was quoted to when the work was actually to be performed. All work was performed at the agreed price. This Change Order total amount was $ 8,674.44. Change Order #15 directed the contractor to perform temporary striping on 16th from Highland Ave. to D St. The original striping was to be removed and replaced, however, due to the deterioration of the existing roadway surface the city has decided to delete the contract work, place temporary striping and completing this portion of the contract work. All work was performed at the agreed price. This Change Order total amount was $ 4,690.56. Change Order #16 directed the contractor to install a city furnished LED Pedestrian Crossing System at Euclid and Alpha. The contractor removed existing sidewalk, placed the foundations and installed a complete LED system. All work was performed at the agreed price. This Change Order total amount was $ 8,880.00. Change Order #17 directed the contractor to use flagmen for the street improvements on 16th St. The Contractor had proposed a detour but the Fire Marshall stated a detour would be unacceptable and asked the contractor to use flagmen during their operation. All work was performed at the agreed price. This Change Order total amount was $ 6,958.48. Change Order #18 directed the contractor to perform misc., concrete repairs at Euclid and Alpha, stamped concrete work at 8th and Burden as a result of a plan revisions and street light relocation, replacement of a concrete cross gutter at 26th and D as a result of a plan revision and adjustment to grade of a monument and manhole as a result of the paving overlay change order performed on Euclid. All work was performed on a T&M basis. This Change Order total amount was $ 10,949.58. Change Order #19 obtained a credit from the contractor for the work deleted or revised on 16th Street. Portions or the striping were revised and or deleted. Temporary striping was placed and compensated under a previous change order. All preformed thermoplastic materials were delivered to the city. The credit was issued at the agreed price. This Change Order total amount was $ (7,482.27). Change Order #20 compensated the contractor for additional traffic control labor cost during the SDG&E delays. Due to delays caused by SDG&E issuing Service Orders, the contractor had to maintain existing traffic control at various locations beyond the original contract completion date. All work was performed at the agreed price. This Change Order total amount was $ 8,260.74. Change Order #21 directed the contractor to install two flashing beacon foundations at 24th and F Ave. in lieu of the LED Pedestrian Crossing System originally designed at this location. All work was performed at the agreed price. This Change Order total amount was $ 8,452.50. Change Order #22 directed the contractor to provide a modified 18' street light pole to meet required SDG&E clearance of existing power lines at 30th and F and provide a double mast arm pole to -5- FINAL CONTRACT BALANCE Citywide Pedestrian Midblock Crossing Enhancements OP No. 17-05 accommodate additional lighting requirements and pole location at 8th and Buren per the revised plans. All work was performed at the agreed price. This Change Order total amount was $ 2,427.38. All Change Orders listed above increased the total contract amount by $ 171,715.89. Numerous contract line item adjustments resulted in a total decrease of $ 99,213.87. Including change orders and line item adjustments, the total contract resulted in an increase of $ 72,502.02. CONTRACT ADJUSTMENT: As a result of the above change orders and line item adjustments, the contract price is adjusted as follows: 1. The final contract price is adjusted to $ 1,230,799.72. 2. As a result of the satisfactory completion of said project, a retention amount of $ 61,539.99 is set for invoice processing and payment upon the receipt of signatures and City Council's ratification of this agreement and the Notice of Completion. This document and its purpose to balance payment shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for performing the work described above. Eagle Paving Company, Inc. will not be entitled to damages or additional payment for delays as described in the 2015 edition of the Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. -6- RESOLUTION NO. 2019 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY EAGLE PAVING COMPANY, INC., FOR THE CITYWIDE PEDESTRIAN MIDBLOCK CROSSING ENHANCEMENTS PROJECT, APPROVING THE FINAL CONTRACT AMOUNT OF $1,230,799.72, RATIFYING THE RELEASE OF RETENTION IN THE AMOUNT OF $61,539.99, AND AUTHORIZING THE MAYOR TO EXECUTE THE NOTICE OF COMPLETION FOR THE PROJECT BE IT RESOLVED by the City Council of the City of National City as follows: It appearing to the satisfaction of the Engineering Department that all work required to be done by Eagle Paving Company, Inc., for the total final contract amount of $1,230,799.72, for the Citywide Pedestrian Midblock Crossing Enhancements Project has been completed, the City Council of National City hereby accepts said work, ratifies the release of the retention in the amount of $61,539.99, authorizes the Mayor to execute the Notice of Completion, and orders that payment for said work be made in accordance with said contract. PASSED and ADOPTED this 5th day of March, 2019. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950-4397 619-336-4228 Michael R. Dalla, CMC - City Clerk EAGLE PAVING COMPANY Notice of Completion Citywide Pedestrian Midblock Crossing Enhancements, CIP No. 17-05 Judith Hernandez (Engineering/Public Works) forwarded a copy of the Notice of Completion to Eagle Paving Company.