Loading...
HomeMy WebLinkAbout2019 CON Dept of Transportation Caltrans - Euclid Avenue Bicycle and Pedestrian Enhancements - Program Supplement Agreement #S18Accounting Officer PROGRAM SUPPLEMENT NO. S18 to ADMINISTERING AGENCY -STATE AGREEMENT FOR STATE FUNDED PROJECTS NO 00013S Adv Project ID Date: 1118000066 Location: Project Number: E.A. Number: Locode: December 26, 2018 11-SD-0-NATC ATPL-5066(036) 5066 This Program Supplement, effective 12/05/2018, hereby adopts and incorporates into the Administering Agency -State Agreement No. 00013S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of 05/02/07 and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Ag eement under authority of Resolution No. 2t?��j — Ft approved by the ADMINISTERING AGENCY on 2 I`��1`� (See copy attached). The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special Covenants and remarks set forth on the following pages. PROJECT LOCATION: The project will construct nearly two miles of traffic calming, road diet, bicycle, and pedestrian enhancements of Euclid Avenue in National TYPE OF WORK: Bicycle and pedestrian enhancements Estimated Cost State Funds Matching Funds $3,960,000.00 CITY OF N By Title Date Attest STATE $3,335,000.00 ALEJ IRA SOTW.OLIS MAYOR iLA, M CHAEL D CITY CLERK LOCAL $200,000.00 OTHER $425,000.00 STATE OF CALI Department of • By f• `Chief, Office of of Project Implementation Division of Local Assistance Date 3/11/ Ziorct I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Date / -1 m1 lie $3.335.000.00 Program Supplement 00-013S-S18- SERIAL Page 1 of 5 STATE OF CALIFORNIA. DEPARTMENT OF TRANSPORTATION PROGRAM SUPPLEMENT AND CERTIFICATION FORM PSCF (REV. 01/2010) Page 1 of 1_ TO: STATE CONTROLLER'S OFFICE Claims Audits 3301 "C" Street, Rm 404 Sacramento, CA 95816 DATE PREPARED: 12/26/2018 PROJECT NUMBER: 1118000066 REQUISITION NUMBER / CONTRACT NUMBER: RQS - 2660 - 111900000192 - 1 FROM: Department of Transportation SUBJECT: Encumbrance Document VENDOR / LOCAL AGENCY CITY OF NATIONAL CITY $3,335,000.00 PROCUREMENT TYPE Local Assistance CHAPTER 14 STATUTES 2017 ITEM 2660-108-3290 YEAR 2017-2018 PEC / PECT 20.30.720.100 TASK / SUBTASK 2620 / 0000 AMOUNT $3,335,000.00 TOTAL CONTRACT AMOUNT $3,335,000.00 ADA Notice For individuals with sensory disabilities, this document is available in alternate formats. For information, call (915) 654-6410 of TDD (916) -3880 or write Records and Forms Management, 1120 N. Street, MS-89, Sacramento, CA 95814. , 1:•-SD-O-NATC 12/26/2018 ATPL-5066(036) SPECIAL COVENANTS OR REMARKS Chapter Statutes Item Year Program BC Category Fund Source AMOUNT Program Supplement 00-013S-S18- SERIAL Page 2 of 5 11-SD-O-NATC ATPL-5066(036) 12/26/2018 SPECIAL COVENANTS OR REMARKS 1. A. This PROJECT will be administered in accordance with the applicable CTC STIP guidelines and the Active Transportation Program guidelines as adopted or amended, the Local Assistance Procedures Manual (LAPM), the Local Assistance Program Guidelines (LAPG), and this PROGRAM SUPPLEMENT. B. This PROJECT is programmed to receive State funds from the Active Transportation Program (ATP). Funding may be provided under one or more components. A component(s) specific fund allocation is required, in addition to other requirements, before reimbursable work can occur for the component(s) identified. Each allocation will be assigned an effective date and identify the amount of funds allocated per component(s). This PROGRAM SUPPLEMENT has been prepared to allow reimbursement of eligible PROJECT expenditures for the component(s) allocated. Unless otherwise determined, the effective date of the component specific allocation will constitute the start of reimbursable expenditures. C. STATE and ADMINISTERING AGENCY agree that any additional funds made available by future allocations will be encumbered on this PROJECT by use of a STATE - approved Allocation Letter and STATE Finance Letter. ADMINISTERING AGENCY agrees that STATE funds available for reimbursement will be limited to the amount allocated by the California Transportation Commission (CTC) and/or the STATE. D. Upon ADMINISTERING AGENCY request, the CTC and/or STATE may approve supplementary allocations, time extensions, and fund transfers between components. Funds transferred between allocated project components retain their original timely use of funds deadlines, but an approved time extension will revise the timely use of funds criteria for the component(s) and allocation(s) requested. Approved supplementary allocations, time extensions, and fund transfers between components made after the execution of this PROGRAM SUPPLEMENT will be documented and considered subject to the terms and conditions thereof. Documentation will consist of a STATE approved Allocation Letter, Fund Transfer Letter, Time Extension Letter, and Finance Letter, as appropriate. E. This PROJECT is subject to the timely use of funds provisions enacted by the Active Transportation Program guidelines, as adopted or amended, and by approved CTC and State procedures as outlined below. Funds allocated for the environmental & permits (E&P), plan specifications & estimate (PS&E), and right-of-way components are available for expenditure until the end of the second fiscal year following the year in which the funds were allocated. Funds allocated for the construction component are subject to an award deadline and contract completion deadline. ADMINISTERING AGENCY agrees to award the contract within 6 months of the construction fund allocation and to complete and accept the construction within 36 months of award. F. Award information shall be submitted by the ADMINISTERING AGENCY to the District Program Supplement 00-013S-S18- SERIAL Page 3 of 5 11-SD-0-NATC ATPL-5066(036) 12/26/2018 SPECIAL COVENANTS OR REMARKS Local Assistance Engineer immediately after project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing of invoices for the construction phase. G. The ADMINISTERING AGENCY shall invoice STATE for environmental & permits (E&P), plans specifications & estimate (PS&E), and right-of-way costs no later than 180 days after the end of last eligible fiscal year of expenditure. For construction costs, the ADMINISTERING AGENCY has 180 days after project completion or contract acceptance to make the final payment to the contractor prepare the final Report of Expenditures and final invoice, and submit to STATE for verification and payment. H. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current LAPM and the Active Transportation Program (ATP) Guidelines. I. ADMINISTERING AGENCY indirect costs, as defined in 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards, to be claimed must be allocated in accordance with an Indirect Cost Allocation Plan (ICAP), submitted, reviewed, and approved in accordance with Caltrans Audits and Investigations requirements which may be accessed at: www.dot.ca.gov/hq/audits/. ADMINISTERING AGENCY agrees to comply with, and require all sub -recipients and project sponsors to comply with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards, and all applicable Federal and State laws and regulations. ADMINISTERING AGENCY agrees, and will assure that its contractors and subcontractors will be obligated to agree, that Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., and all applicable Federal and State laws and regulations, shall be used to determine the allowability of individual PROJECT cost items. Any Fund expenditures for costs for which ADMINISTERING AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, or 48 CFR, Chapter 1, Part 3, are subject to repayment by ADMINISTERING AGENCY to STATE. Should ADMINISTERING AGENCY fail to reimburse Funds due STATE within 30 days of demand, or within such other period as may be agreed in writing between the Parties hereto, STATE is authorized to intercept and withhold future payments due ADMINISTERING AGENCY from STATE or any third - party source, including, but not limited to, the State Treasurer, the State Controller, and the California Transportation Commission. Program Supplement 00-013S-S18- SERIAL Page 4 of 5 11-SD-0-NATC ATPL-5066(036) 12/26/2018 SPECIAL COVENANTS OR REMARKS J. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to comply with all reporting requirements in accordance with the Active Transportation Program guidelines, as adopted or amended. Program Supplement 00-013S-S18- SERIAL Page 5 of 5 Headquarters Division of Local Assistance MAR 0 4 2019 from Local Agency Headquarters Division of Local Assistance DEC 3 1 2018 from local Programs Accounting GAVIN NEWSOM, Govemor STATE OF CALIFORNIA - CALIFORNIA STATE TRANSPORTATION AGENCY DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N STREET P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TTY 711 March 11, 2019 Mr. Jose Lopez Assistant Engineer - Civil City of National City 1243 National City Boulevard National City, CA 91950 File : 11-SD-0-NATC ATPL-5066(036) The project will construct nearly two miles of traffic calming, road diet, bicycle, and pedestrian enhancemer Dear Mr. Lopez: Enclosed is your fully executed copy of Program Supplement Agreement No. 0S18 Rev. 000 to Administering Agency - State Master Agreement No. 00013S . Sincerely, JOHN HOOLE, Chief Office of Project Implementation - South Division of Local Assistance Enclosure c: OLP AE Project Files (11) DLAE - Bing Luu CITY OF ,;.'fTIO:N. ! C7TrY Raj) AM 9:09 ii 8 t_ 1 RESOLUTION NO. 2019 — 19 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT AGREEMENT (PSA) NO. S18 WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR THE EUCLID AVENUE BICYCLE AND PEDESTRIAN ENHANCEMENTS PROJECT TO ALLOW FOR REIMBURSEMENT OF UP TO $3,335,000 IN ELIGIBLE PROJECT EXPENDITURES THROUGH THE STATE ACTIVE TRANSPORTATION PROGRAM, AND AUTHORIZING THE ESTABLISHMENT OF AN ENGINEERING GRANTS FUND APPROPRIATION IN THE AMOUNT OF $3,335,000 AND CORRESPONDING REVENUE BUDGET WHEREAS, on November 22, 2016, the California Department of Transportation (Caltrans) awarded a $3,335,000 Active Transportation Program (ATP) grant for the Euclid Avenue Bicycle and Pedestrian Enhancements Project (the "Project"); and WHEREAS, the Project will construct nearly two miles of traffic calming and bicycle and pedestrian enhancements on Euclid Avenue from the northern city limits at Cervantes Avenue, south to East 24'h Street; and WHEREAS, project improvements include traffic calming through road diets, curb extensions, median refuge islands, Class II buffered bicycle lanes, Class III bicycle routes, Class IV bikeways with bend -outs, high visibility crosswalks, pedestrian actuated LED -enhanced crosswalk signs, two High -Intensity Activated crosswalks (HAWKs) located near Paradise Valley Hospital, and a new traffic signal at the entrance to Euclid Plaza (Vallarta Supermarket) and Windsor Heights Apartments; and WHEREAS, a City Council Resolution authorizing the Mayor to execute Program Supplement Agreement No. S18 to Administering Agency -State Master Agreement No. 00013S is required to allow for reimbursement of eligible project expenditures through the State ATP grant. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby approves and authorizes the Mayor to execute Program Supplement Agreement (PSA) No. S18 with the State of California Department of Transportation (Caltrans) for the Euclid Avenue Bicycle and Pedestrian Enhancements Project to allow for reimbursement of up to $3,335,000 in eligible project expenditures through the State Active Transportation Program (ATP). BE IT FURTHER RESOLVED that the City Council authorizes the establishment of an Engineering Grants Fund appropriation in the amount of $3,335,000 and corresponding revenue budget. [Signature Page to Follow] Resolution No. 2019 — 19 Page Two PASSED and ADOPTED this 19th day of Februy 2015' -jandra 'o to T ,for ATTEST: Mtz://jA7 ic ael R. Da la, ity Clerk APPROVED AS TO FORM: Passed and adopted by the Council of the City of National City, California, on February 19, 2019 by the following vote, to -wit: Ayes: Councilmembers Cano, Morrison, Quintero, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: ALEJANDRA SOTELO-SOLIS Mayor of the City of National City, California MICHAEL R. DALLA City Clerk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2019-19 of the City of National City, California, passed and adopted by the Council of said City on February 19, 2019. CI rk of the C t AP of� City y National City, California By: Deputy CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: February 19, 2019 AGENDA ITEM NO. 9 ,'EM TITLE: Resolution of the City Council of the City of National City, 1) authorizing the Mayor to execute Program Supplement Agreement (PSA) No. S18 with the State of California Department of Transportation (Caltrans) for the Euclid Avenue Bicycle and Pedestrian Enhancements Project to allow for reimbursement of up to $3,335,000 in eligible project expenditures through the State Active Transportation Program (ATP); and 2) authorizing the establishment of an Engineering Grants Fund appropriation of $3,335,000 and corresponding revenue budget. PREPARED BY: Jose Lopez, P.E., Associate Engineer DEPARTMENT: En.j! : in. 'ublic Works PHONE: 619-336-4312 APPROVED BY: EXPLANATION: See attached. NANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: ( /71. Finance MIS ATP Grant - $3,335,000 Revenue Account No. 296-06572-3463 Expenditure Account No. 296-409-500-598-6572 (Euclid Avenue Bicycle and Pedestrian Enhancements Matching funds in the amount of $625,000 are being met by prior appropriations to 001-409-500-598-6573 ($200,000), and 296-409-500-598-6572 ($425,000). ENVIRONMENTAL REVIEW: Categorical Exemption under CEQA Guidelines, Section 15304, Minor Alteration to Land, approved June 2, 2016. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt Resolution authorizing the Mayor to execute PSA No. S18 with Caltrans for the Euclid Avenue Bicycle and Pedestrian Enhancements Project to allow for reimbursement of up to $3,335,000 in ATP grant funds. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation w/Exhibit A 2. Program Supplement Agreement 3. Resolution iegs6/1047, 210• dv/q - /y Explanation On November 22, 2016, the California Department of Transportation (Caltrans) awarded a $3,335,000 Active Transportation Program (ATP) grant for the Euclid Avenue Bicycle and Pedestrian Enhancements Project. The project will construct nearly two miles of traffic calming, bicycle and pedestrian enhancements on Euclid Avenue from the northern City limits at Cervantes Avenue south to E. 24th Street (see exhibit A). Project improvements include traffic calming through road diets, curb extensions, median refuge islands, Class II buffered bicycle lanes, Class III bicycle routes, Class IV bikeways with bend -outs, high visibility crosswalks, pedestrian actuated LED - enhanced crosswalk signs, two High -Intensity Activated crosswalks (HAWKs) located near Paradise Valley Hospital, and a new traffic signal at the entrance to Euclid Plaza (Vallarta Supermarket) and Windsor Heights Apartments. City Council Resolution authorizing the Mayor to execute Program Supplement Agreement No. S18 to Administering Agency -State Master Agreement No. 00013S is required to allow for reimbursement of eligible project expenditures through the State ATP grant. -1- t . V Euclid Avenue Pedestrian'BicycIe Enhancements LEGEND PROPOSED BIKE CORRIDOR Class II - 5ike Lane Instal' two 5' Buffered Bicycle Lanes Class IU - bike Route Instal: Shorrows and Signoge Class IV - Bikeway Instal two 6' Protected Bicycle Lanes Road Diet - Remove one or more vehicular travel lanes Traffic Signal HAWK Signal I:XSTR-G BIKE CORRIDOR 6•64i d Cass II - Bike Lane s[ a Class III - Bike Route CiMC , Future Class I, Ir. or III Bikeway' . s Future Pedestrian Path' REG1ONAL Future Class II or III Bikeway Future BRT Station - SBBRT (2030) • Bus Stop Note: Bicycle Loop Detectors to be instal:ed at all signa`.ized intersections ' Refer to Bike Master Plan Connection to Regional Bicycle Network Cervantes Ave ckj City of San Diego Continental Crosswalk Pedestrian Actuated LED Sign Pedestrian Refuge Island • ▪ Toyan Pan( I. 'w ..0 Avenue. • El Toyon • .... 1DIvision St. ATP Cycle 1 Project u. ►ok Road Diet Project ri • (Consttruq.to l 72 r, 1,31 Bend -Out it t' , HAWK Peaeslrian Crossing :• g -, N Hort,tson Avenue e cW Plnzn Marf:eY Bend -Celts sr ' Project Improvement Map Class Ill Bike Route 4th Street, National City • • City of National City i n Cyan IV Bikeway Bend -Out I "' • 1 Continental Crosswali Pedestrian Actuated LED Sign Pedestrian Refuse Island w ,r ..0rov►S1r»1 ' biding P•dM., illwid �.1r � ' 1▪ 8th St. ATP Cycle 1 Project Ira. moms (Construction 201 d/20' 71 1lanwdary Los lima. Peat Class II Bike Lane 4th Street. National City si r. w c ;I try ' rt Eu.r.2d Ave-44% ts.t aftd Pe4 #ri,a4, E of s Pedestrian Actuated LED Sign National City Blvd.. National City o\inty of • S •rfDiegos. National Gal Course 4.06 N f&T1 OVAL CE T I, LJDY r. PROGRAM SUPPLEMENT NO. S18 to ADMINISTERING AGENCY -STATE AGREEMENT FOR STATE FUNDED PROJECTS NO 00013S Adv Project ID Date: 1118000066 Location: Project Number: E.A. Number: Locode: December 26, 2018 11-SD-0-NATC ATPL-5066(036) 5066 This Program Supplement, effective 12/05/2018, hereby adopts and incorporates into the Administering Agency -State Agreement No. 00013S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of 05/02/07 and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the ADMINISTERING AGENCY on (See copy attached). The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special Covenants and remarks set forth on the following pages. PROJECT LOCATION: The project will construct nearly two miles of traffic calming, road diet, bicycle, and pedestrian enhancements of Euclid Avenue in National TYPE OF WORK: Bicycle and pedestrian enhancements Estimated Cost State Funds STATE $3,960,000.00 $3,335,000.00 Matching Funds LOCAL $200,000.00 OTHER $425,000.00 CITY OF NATIONAL CITY By Title Date Attest MICHAEL DALLA, CITY CLERK ALEJANDRA SUTELO—SOLIS MAYOR STATE OF CALIFORNIA Department of Transportation By Chief, Office of Project Implementation Division of Local Assistance Date I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer Date / ate 7 //' $3,335,000.00 Program Supplement 00-013S-S18- SERIAL Page 1 of 5 -3- STATE OF CALIFORNIA. DEPARTMENT OF TRANSPORTATION PROGRAM SUPPLEMENT AND CERTIFICATION FORM PSCF (REV. 01/2010) Page _1_ of 1 TO: STATE CONTROLLER'S OFFICE Claims Audits 3301 "C" Street, Rm 404 Sacramento, CA 95816 DATE PREPARED 12/26/2018 PROJECT NUMBER: 1118000066 REQUISITION NUMBER / CONTRACT NUMBER RQS - 2660 - 111900000192 - 1 FROM: Department of Transportation SUBJECT: Encumbrance Document VENDOR / LOCAL. AGENCY. CITY OF NATIONAL CITY $3,335,000.00 PROCUREMENT TYPE: Local Assistance CHAPTER 14 STATUTES 2017 ITEM 2660-108-3290 YEAR 2017-2018 PEC / PECT 20.30.720.100 TASK / SUBTASK 2620 / 0000 AMOUNT $3,335,000.00 TOTAL CONTRACT AMOUNT $3,335,000.00 ADA NoticeFor individuals with sensory disabilities, this document is available in alternate formats. For information, call (915) 654-6410 of TDD (916) -3880 or write Records and Forms Management, 1120 N. Street, MS-89, Sacramento, CA 95814. -4- 12/26/2018 11-S D-O-NATC ATPL-5066(036) SPECIAL COVENANTS OR REMARKS Chapter Statutes Item Year Program BC Category Fund Source AMOUNT Program Supplement 00-013S-S18- SERIAL Page 2 of 5 -5- 11-SD-0-NATC ATPL-5066(036) 12/26/2018 SPECIAL COVENANTS OR REMARKS 1 A. This PROJECT will be administered in accordance with the applicable CTC STIP guidelines and the Active Transportation Program guidelines as adopted or amended, the Local Assistance Procedures Manual (LAPM), the Local Assistance Program Guidelines (LAPG), and this PROGRAM SUPPLEMENT. B. This PROJECT is programmed to receive State funds from the Active Transportation Program (ATP). Funding may be provided under one or more components. A component(s) specific fund allocation is required, in addition to other requirements, before reimbursable work can occur for the component(s) identified. Each allocation will be assigned an effective date and identify the amount of funds allocated per component(s). This PROGRAM SUPPLEMENT has been prepared to allow reimbursement of eligible PROJECT expenditures for the component(s) allocated. Unless otherwise determined, the effective date of the component specific allocation will constitute the start of reimbursable expenditures: C. STATE and ADMINISTERING AGENCY agree that any additional funds made available by future allocations will be encumbered on this PROJECT by use of a STATE - approved Allocation Letter and STATE Finance Letter. ADMINISTERING AGENCY agrees that STATE funds available for reimbursement will be limited to the amount allocated by the California Transportation Commission (CTC) and/or the STATE. D. Upon ADMINISTERING AGENCY request, the CTC and/or STATE may approve supplementary allocations, time extensions, and fund transfers between components. Funds transferred between allocated project components retain their original timely use of funds deadlines, but an approved time extension will revise the timely use of funds criteria for the component(s) and allocation(s) requested. Approved supplementary allocations, time extensions, and fund transfers between components made after the execution of this PROGRAM SUPPLEMENT will be documented and considered subject to the terms and conditions thereof. Documentation will consist of a STATE approved Allocation Letter, Fund Transfer Letter, Time Extension Letter, and Finance Letter, as appropriate. E. This PROJECT is subject to the timely use of funds provisions enacted by the Active Transportation Program guidelines, as adopted or amended, and by approved CTC and State procedures as outlined below. Funds allocated for the environmental & permits (E&P), plan specifications & estimate (PS&E), and right-of-way components are available for expenditure until the end of the second fiscal year following the year in which the funds were allocated. Funds allocated for the construction component are subject to an award deadline and contract completion deadline. ADMINISTERING AGENCY agrees to award the contract within 6 months of the construction fund allocation and to complete and accept the construction within 36 months of award. F. Award information shall be submitted by the ADMINISTERING AGENCY to the District Program Supplement 00-013S-S18- SERIAL Page 3 of 5 -6- 12/26/2018 11-SD-0-NATC ATPL-5066(036) SPECIAL COVENANTS OR REMARKS Local Assistance Engineer immediately after project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing of invoices for the construction phase. G. The ADMINISTERING AGENCY shall invoice STATE for environmental & permits (E&P), plans specifications & estimate (PS&E), and right-of-way costs no later than 180 days after the end of last eligible fiscal year of expenditure. For construction costs, the ADMINISTERING AGENCY has 180 days after project completion or contract acceptance to make the final payment to the contractor prepare the final Report of Expenditures and final invoice, and submit to STATE for verification and payment. H. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current LAPM and the Active Transportation Program (ATP) Guidelines. I. ADMINISTERING AGENCY indirect costs, as defined in 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards, to be claimed must be allocated in accordance with an Indirect Cost Allocation Plan (ICAP), submitted, reviewed, and approved in accordance with Caltrans Audits and Investigations requirements which may be accessed at: www.dot.ca.gov/hq/audits/. ADMINISTERING AGENCY agrees to comply with, and require all sub -recipients and project sponsors to comply with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards, and all applicable Federal and State laws and regulations. ADMINISTERING AGENCY agrees, and will assure that its contractors and subcontractors will be obligated to agree, that Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., and all applicable Federal and State laws and regulations, shall be used to determine the allowability of individual PROJECT cost items. Any Fund expenditures for costs for which ADMINISTERING AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, or 48 CFR, Chapter 1, Part 3, are subject to repayment by ADMINISTERING AGENCY to STATE. Should ADMINISTERING AGENCY fail to reimburse Funds due STATE within 30 days of demand, or within such other period as may be agreed in writing between the Parties hereto, STATE is authorized to intercept and withhold future payments due ADMINISTERING AGENCY from STATE or any third - party source, including, but not limited to, the State Treasurer, the State Controller, and the California Transportation Commission. Program Supplement 00-013S-S18- SERIAL Page 4 of 5 -7- 11-SD-0-NATC ATPL-5066(036) 12/26/2018 SPECIAL COVENANTS OR REMARKS J. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to comply with all reporting requirements in accordance with the Active Transportation Program guidelines, as adopted or amended. Program Supplement 00-013S-S18- SERIAL Page 5 of 5 -8- DEPARTMENT OF SPORTATION DIVISION OF ACCOUNTING LOCAL PROGRAM ACCOUNTING BRANCH Attention: City of National City FINANCE LETTER Date: 12/31/2018 D_CO_RT: 11-SD-0-NATC Project No: ATPL-5066(036) Adv Project Id: 1118000066 Agreement End Date: FINANCE ITEMS PRO RATA OR LUMP SUM TOTAL COST OF WORK PART. COST STATE LOCAL OTHER (NON - PART.) Enviromental Studies & Permits Lump Sum $50,000.00 $0.00 $0.00 $0.0C $50,000.00 Plans, Specifications & Estimates Lump Sum $450,000.00 $150,000.00 $0.00 $150,000.00 $300,000.00 Right of Way Lump Sum $75,000.00 $0.00 $0.00 $0.00 $75,000.00 Construction Lump Sum $3,385,000.00 $3,385,000.0C $3,335,000.00 $50,000.00 $0.00 Totals: $3,960,000.00 $3,535,000.00 $3,335,000.00 $200,000.00 $425,000.00 'articipation Ratio: 89.27% Signature: EA No: This Finance Letter was created based on specific financial information provided by the responsible local agency. The following encumbrance history is pa by Lo,Cal Assistance Acgounting Office and is provided here for local agency's information and action. Title: HQ Sr Area Engineer Remarks: Allocation Request for Con ($3,335,000) State funds, Dec 2018. NAA For questions regarding finance letter, contact: Printed Name : Nahed Abdin Telephone No: 916-653-7928 ADV. PROJECT ID APPROP. UNIT STATE PROG. FED/STATE ACCOUNTING INFORMATION ENCUMBRANCE APPROP EXPENDITURE AMOUNT YEAR AMOUNT ATPL-5066(036) ENCUMBRANCE REVERSION BALANCE DATE Cooperative Work Agreement APPROVED EXPIRATION AMOUNT DATE 1118000066 I 18108 I 2030720100 I I $3,335,000.00I 1718 I $0.00I $3,335,000.00I 06/30/23 Page 1 of 1 RESOLUTION NO. 2019 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT AGREEMENT (PSA) NO. S18 WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR THE EUCLID AVENUE BICYCLE AND PEDESTRIAN ENHANCEMENTS PROJECT TO ALLOW FOR REIMBURSEMENT OF UP TO $3,335,000 IN ELIGIBLE PROJECT EXPENDITURES THROUGH THE STATE ACTIVE TRANSPORTATION PROGRAM, AND AUTHORIZING THE ESTABLISHMENT OF AN ENGINEERING GRANTS FUND APPROPRIATION IN THE AMOUNT OF $3,335,000 AND CORRESPONDING REVENUE BUDGET WHEREAS, on November 22, 2016, the California Department of Transportation (Caltrans) awarded a $3,335,000 Active Transportation Program (ATP) grant for the Euclid Avenue Bicycle and Pedestrian Enhancements Project (the "Project"); and WHEREAS, the Project will construct nearly two miles of traffic calming and bicycle and pedestrian enhancements on Euclid Avenue from the northern city limits at Cervantes Avenue, south to East 24th Street; and WHEREAS, project improvements include traffic calming through road diets, curb extensions, median refuge islands, Class II buffered bicycle lanes, Class III bicycle routes, Class IV bikeways with bend -outs, high visibility crosswalks, pedestrian actuated LED -enhanced crosswalk signs, two High -Intensity Activated crosswalks (HAWKs) located near Paradise Valley Hospital, and a new traffic signal at the entrance to Euclid Plaza (Vallarta Supermarket) and Windsor Heights Apartments; and WHEREAS, a City Council Resolution authorizing the Mayor to execute Program Supplement Agreement No. S18 to Administering Agency -State Master Agreement No. 00013S is required to allow for reimbursement of eligible project expenditures through the State ATP grant. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby approves and authorizes the Mayor to execute Program Supplement Agreement (PSA) No. S18 with the State of California Department of Transportation (Caltrans) for the Euclid Avenue Bicycle and Pedestrian Enhancements Project to allow for reimbursement of up to $3,335,000 in eligible project expenditures through the State Active Transportation Program (ATP). BE IT FURTHER RESOLVED that the City Council authorizes the establishment of an Engineering Grants Fund appropriation in the amount of $3,335,000 and corresponding revenue budget. [Signature Page to Follow] Resolution No. 2019 — Page Two PASSED and ADOPTED this 19th day of February, 2019. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950-4397 619-336-4228 Michael R. Dalla, CMC - City Clerk DEPT. OF TRANSPORTATION (CALTRANS) Program Supplement Agreement No. 0S18 Rev. 000 to Administering Agency -State Master Agreement No. 00013S Bicycle and Pedestrian Enhancements Caltrans has a duplicate original Agreement.