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HomeMy WebLinkAbout2019 CON SCST Inc - On-call Project Support Services CIP Program - Amendment #1FIRST AMENDMENT TO AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND SCST, LLC This First Amendment to the Agreement is entered into this 16th day of April, 2019 by and between the City of National City, a municipal corporation ("CITY"), and SCSI, LLC, a limited liability company (the "CONSULTANT"). RECITALS WHEREAS, on February 2, 2017, the Engineering & Public Works Department advertised a Request for Qualifications (RFQ) for on -call project support services for National City's Capital Improvement Program (CIP); and WHEREAS, on March 6, 2017, the CONSULTANT submitted a Statement of Qualifications (SOQ) in response to the RFQ, consistent with the requirements of the RFQ; and WHEREAS, based on evaluation of the CONSULTANT'S SOQ and interview, the City Engineer made a determination that the CONSULTANT is qualified by experience and ability to perform the services desired by the CITY; and WHEREAS, the CITY and the CONSULTANT entered into an Agreement on June 20, 2017, (the "Agreement") through the adoption of City Council Resolution No. 2017-135, wherein the CONSULTANT agreed to provide on -call project support services for National City's CIP, including, but not limited to, geotechnical, soils and materials testing; and WHEREAS, the Agreement had a not -to -exceed amount of $500,000 and a term of two years, with the option to extend for an additional period of up to one year; and WHEREAS, based on the CONSULTANT'S performance and quality of work, and to ensure timely completion of Capital Improvement Projects, the CITY desires to have the CONSULTANT continue providing on -call project support services for National City's CIP, and the CONSULTANT is willing to perform such services. AGREEMENT NOW, THEREFORE, the parties agree to amend the Agreement entered into on June 20, 2017, as follows: 1. Increase the not -to -exceed amount by $125,000 (25% increase), for a total Agreement amount of $625,000. 2. Extend the term of the Agreement to June 19, 2020. 3. The parties further agree that other than the foregoing amendment, each and every term and provision of the Agreement dated June 20, 2017, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement on the date and year first above written. CITY OF NATI • AL •/ i)ti7/ By: .A, r T By: -,.: Alejand APPROVED AS TO FORM: N- onal City Attorn Mayor By: SCST, LLC John Kirschbaum President/COO 51P2,1 Emil Rudolph V.P. Engineering / Construction RESOLUTION NO. 2019 — 54 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A FIRST AMENDMENT TO THE AGREEMENT WITH SCST, LLC, INCREASING THE NOT -TO -EXCEED AMOUNT BY $125,000 (25% INCREASE) FOR A TOTAL OF $625,000, EXTENDING THE TERM OF THE AGREEMENT BY ONE YEAR TO JUNE 19, 2020, TO PROVIDE ON -CALL PROJECT SUPPORT SERVICES FOR NATIONAL CITY'S CAPITAL IMPROVEMENT PROGRAM (CIP), INCLUDING, BUT NOT LIMITED TO, GEOTECHNICAL, SOILS AND MATERIALS TESTING WHEREAS, on June 20, 2017, per City Council Resolution No. 2017-135, the City of National City entered into an Agreement with SCST, LLC, to provide on -call support services for National City's Capital Improvement Program (CIP), including, but not limited to, geotechnical, soils and materials testing for a not to exceed amount of $500,000 and a term of two years, with the option to extend for an additional period of up to one year; and WHEREAS, the City and SCST, LLC, desire to execute the option to extend the term of the Agreement for one year to June 19, 2020, to allow SCST, LLC, to continue providing CIP support services for the not to exceed increased amount of $125,000 and a total not to exceed Agreement amount of $625,000. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute the First Amendment to the Agreement between the City of National City and SCST, LLC, to extend the term of the Agreement for one year, ending June 19, 2020, to allow SCST, LLC, to continue providing CIP support services for the not to exceed increased amount of $125,000 and a total not to exceed A• emen amount of $625,000. PASSED and ADOPTED this 16th day of April, 2 lejandra ATT T: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Mayor Passed and adopted by the Council of the City of National City, California, on April 16, 2019 by the following vote, to -wit: Ayes: Councilmembers Cano, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: Quintero. Abstain: None. AUTHENTICATED BY: ALEJANDRA SOTELO-SOLIS Mayor of the City of National City, California MICHAEL R. DALLA City Clerk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2019-54 of the City of National City, California, passed and adopted by the Council of said City on April 16, 2019. City Clerk of the City of National City, California By: CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 16, 2019 AGENDA ITEM NO. 28 EM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute a First Amendment to the Agreement with SCST, LLC, increasing the not -to -exceed amount by $125,000 (25% increase) for a total of $625,000, extending the term of the Agreement by one year to June 19, 2020, to provide on -call project support services for National City's Capital Improvement Program (CIP), including, but not limited to, geotechnical, soils and materials testing. PREPARED BY: Roberto Yano PHONE: 619-336-4383 EXPLANATION: See attached. DEPARTMENT: Ery i eeprng/Public Works APPROVED BY: FINANCIAL STATEMENT: APPROVED: /ir i•" Finance ACCOUNT NO. APPROVED: MIS Funds are appropriated in various CIP accounts for FY 2019 and will be encumbered on an as -needed basis. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt Resolution executing a First Amendment to the Agreement with SCST, LLC. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. First Amendment to Agreement 3. Resolution Explanation: On June 20, 2017, per City Council Resolution No. 2017-135, the City of National City entered into an Agreement with SCST, LLC, to provide on -call support services for National City's Capital Improvement Program (CIP), including, but not limited to, geotechnical, soils and materials testing. The original Agreement is for a not -to -exceed amount of $500,000 and a term of two years, with the option to extend for an additional period of up to one year. Both parties desire to execute the option to extend the term of the Agreement for one year to June 19, 2020, to allow SCST, LLC to continue providing CIP support services. This amendment will also increase the not -to exceed amount by $125,000 (25% increase), for a total of $625,000. See attached First Amendment to Agreement. Funds are appropriated in various CIP accounts and will be encumbered on an as - needed basis. -1- FIRST AMENDMENT TO AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND SCST, LLC This First Amendment to the Agreement is entered into this 16th day of April, 2019 by and between the City of National City, a municipal corporation ("CITY"), and SCST, LLC, a limited liability company (the "CONSULTANT"). RECITALS WHEREAS, on February 2, 2017, the Engineering & Public Works Department advertised a Request for Qualifications (RFQ) for on -call project support services for National City's Capital Improvement Program (CIP); and WHEREAS, on March 6, 2017, the CONSULTANT submitted a Statement of Qualifications (SOQ) in response to the RFQ, consistent with the requirements of the RFQ; and WHEREAS, based on evaluation of the CONSULTANT'S SOQ and interview, the City Engineer made a determination that the CONSULTANT is qualified by experience and ability to perform the services desired by the CITY; and WHEREAS, the CITY and the CONSULTANT entered into an Agreement on June 20, 2017, (the "Agreement") through the adoption of City Council Resolution No. 2017-135. wherein the CONSULTANT agreed to provide on -call project support services for National City's CIP, including, but not limited to, geotechnical, soils and materials testing; and WHEREAS, the Agreement had a not -to -exceed amount of $500,000 and a term of two years, with the option to extend for an additional period of up to one year; and WHEREAS, based on the CONSULTANT'S performance and quality of work, and to ensure timely completion of Capital Improvement Projects, the CITY desires to have the CONSULTANT continue providing on -call project support services for National City's CIP, and the CONSULTANT is willing to perform such services. -2- AGREEMENT NOW, THEREFORE, the parties agree to amend the Agreement entered into on June 20, 2017, as follows: 1. Increase the not -to -exceed amount by $125,000 (25% increase), for a total Agreement amount of $625,000. 2. Extend the term of the Agreement to June 19, 2020. 3. The parties further agree that other than the foregoing amendment, each and every term and provision of the Agreement dated June 20, 2017, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement on the date and year first above written. CITY OF NATIONAL CITY SCST, LLC By: By: roc--- 1:f-f�- Alejandra Sotelo-Solis, Mayor J n Kirschbaum President/COO APPROVED AS TO FORM: Angil P. Morris -Jones National City Attorney By: Nr2J Emil Rudolph' V.P. Engineering / Construction -3- RESOLUTION NO. 2019 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A FIRST AMENDMENT TO THE AGREEMENT WITH SCST, LLC, INCREASING THE NOT -TO -EXCEED AMOUNT BY $125,000 (25% INCREASE) FOR A TOTAL OF $625,000, EXTENDING THE TERM OF THE AGREEMENT BY ONE YEAR TO JUNE 19, 2020, TO PROVIDE ON -CALL PROJECT SUPPORT SERVICES FOR NATIONAL CITY'S CAPITAL IMPROVEMENT PROGRAM (CIP), INCLUDING, BUT NOT LIMITED TO, GEOTECHNICAL, SOILS AND MATERIALS TESTING WHEREAS, on June 20, 2017, per City Council Resolution No. 2017-135, the City of National City entered into an Agreement with SCST, LLC, to provide on -call support services for National City's Capital Improvement Program (CIP), including, but not limited to, geotechnical, soils and materials testing for a not to exceed amount of $500,000 and a term of two years, with the option to extend for an additional period of up to one year; and WHEREAS, the City and SCST, LLC, desire to execute the option to extend the term of the Agreement for one year to June 19, 2020, to allow SCST, LLC, to continue providing CIP support services for the not to exceed increased amount of $125,000 and a total not to exceed Agreement amount of $625,000. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute the First Amendment to the Agreement between the City of National City and SCST, LLC, to extend the term of the Agreement for one year, ending June 19, 2020, to allow SCST, LLC, to continue providing CIP support services for the not to exceed increased amount of $125,000 and a total not to exceed Agreement amount of $625,000. PASSED and ADOPTED this 16th day of April, 2019. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950-4397 619-336-4228 Michael R. Dalla, CMC - City Clerk SCST, LLC On -Call Project Support Services, CIP Program Amendment #1 Judith Hernandez (Engineering/Public Works) forwarded a duplicate original Agreement to SCST, LLC.