HomeMy WebLinkAbout2017 CON Dept of Transportation Caltrans - Sweetwater River Bikeway Project - PSA No. P036NOTE TO FILE
07-17-2019
IN THE MATTER OF: The 2017 Department of Transportation (CALTRANS)
Sweetwater River Bikeway Project — Program Supplement Agreement No.
P036. Please note the following:
NO FULLY EXECUTED ORIGINAL AGREEMENT
WAS FILED WITH THE OFFICE OF THE CITY CLERK.
A COPY OF THE PARTIALLY EXECUTED AGREEMENT
IS ON FILE.
ORIGINATING DEPARTMENT: _ CDC Housing & Economic Development
City Attorney Human Resources
City Manager MIS
Community Svcs. Planning
X Eng/PW Police
Finance
Fire
NTF
PROGRAM SUPPLEMENT NO. P36
to
ADMINISTERING AGENCY -STATE AGREEMENT
FOR STATE FUNDED PROJECTS NO 00013S
Adv Project ID Date:
1116000122 Location:
Project Number:
E.A. Number:
Locode:
December 29, 2016
11-SD-0-NATC
ATPL-5066(033)
5066
This Program Supplement, effective 12/07/2016, hereby adopts and incorporates into the Administering Agency -State
Agreement No. 00013S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and
the STATE with an effective date of 05/02/07 and is subject to all the terms and conditions thereof. This PROGRAM
SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of
Resolution No. approved by the ADMINISTERING AGENCY on (See copy
attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived
from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special
Covenants and remarks set forth on the following pages.
PROJECT LOCATION:
On 30th St. between D Ave. and 2nd Ave and on 2nd Ave between 30th and Sweetwater River Bikeway. Sweetwater
River Bikeway entrances at 2nd St. and Hoover Ave
TYPE OF WORK: Construct Class II and III bicycle facilities, include bicycle detector
loop and boxes.
Estimated Cost
State Funds
Matching Funds
$25,000.00
STATE $25,000.00
LOCAL
$0.00
OTHER
$0.0(
CITY OF NATIO L CITY
By
Mayor
February ,21, 017
STATE OF CALIFORNIA
Department of Transportation
By
Chief, Office of Project Implementation
Division of Local Assistance
ichael Della, City Clerk Date
-
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Title
Date
Attest
Accounting Officer
Date `. 1/2c / f- $25,000.00
Program Supplement 00-013S-P36- SERIAL Page 1 of 4
STATE OF CALIFORNIA. DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLMENT AND CERTIFICATION FORM
PSCF (REV 01/2010)
Page 1 of 1
TO STATE CONTROLLER'S OFFICE
Claims Audits
3301 "C" Street, Rm 404
Sacramento, CA 95816
DATE PREPARED
12/30/2016
PROJECT NUMBER
1116000122
REQUISITION NUMBER / CONTRACT NUMBER
1116000122 ATPL-5066(033) RQS - 111700000247
FROM.
Department of Transportation
SUBJECT
Encumbrance Document
VENDOR! LOCAL AGENCY
CITY OF NATIONAL CITY
$ 25,000.00
PROCUREMENT TYPE
Local Assistance
CHAPTER
10
STATUTES
2015
ITEM
2660-108-0042
YEAR
2015-2016
PEC / PECT
2030720100
TASK / SUBTASK
2620/0000
AMOUNT
$ 25,000.00
Total
$ 25,000.00
ADA Notil For individuals with sensory disabilities. this document is available in alternate formats. For information, call (915) 654-6410 of TDD (916) -3880 or write
Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.
11-SD-0-NATC
ATPL-5066(033)
12/29/2016
SPECIAL COVENANTS OR REMARKS
Chapter
Statutes
Item
Year Program BC Category
Fund Source
AMOUNT
Program Supplement 00-013S-P36- SERIAL Page 2 of 4
11-SD-0-NATC
ATPL-5066(033)
12/29/2016
SPECIAL COVENANTS OR REMARKS
1. A. This PROJECT will be administered in accordance with the applicable CTC STIP
guidelines and the Active Transportation Program guidelines as adopted or amended, the
Local Assistance Procedures Manual (LAPM), the Local Assistance Program Guidelines
(LAPG), and this PROGRAM SUPPLEMENT.
B. This PROJECT is programmed to receive State funds from the Active Transportation
Program (ATP). Funding may be provided under one or more components. A
component(s) specific fund allocation is required, in addition to other requirements, before
reimbursable work can occur for the component(s) identified. Each allocation will be
assigned an effective date and identify the amount of funds allocated per component(s).
This PROGRAM SUPPLEMENT has been prepared to allow reimbursement of eligible
PROJECT expenditures for the component(s) allocated. Unless otherwise determined,
the effective date of the component specific allocation will constitute the start of
reimbursable expenditures.
C. STATE and ADMINISTERING AGENCY agree that any additional funds made
available by future allocations will be encumbered on this PROJECT by use of a STATE -
approved Allocation Letter and STATE Finance Letter. ADMINISTERING AGENCY
agrees that STATE funds available for reimbursement will be limited to the amount
allocated by the California Transportation Commission (CTC) and/or the STATE.
D. Upon ADMINISTERING AGENCY request, the CTC and/or STATE may approve
supplementary allocations, time extensions, and fund transfers between components.
Funds transferred between allocated project components retain their original timely use of
funds deadlines, but an approved time extension will revise the timely use of funds criteria
for the component(s) and allocation(s) requested. Approved supplementary allocations,
time extensions, and fund transfers between components made after the execution of this
PROGRAM SUPPLEMENT will be documented and considered subject to the terms and
conditions thereof. Documentation will consist of a STATE approved Allocation Letter,
Fund Transfer Letter, Time Extension Letter, and Finance Letter, as appropriate.
E. This PROJECT is subject to the timely use of funds provisions enacted by the Active
Transportation Program guidelines, as adopted or amended, and by approved CTC and
State procedures as outlined below.
Funds allocated for the environmental & permits (E&P), plan specifications & estimate
(PS&E), and right-of-way components are available for expenditure until the end of the
second fiscal year following the year in which the funds were allocated.
Funds allocated for the construction component are subject to an award deadline and
contract completion deadline. ADMINISTERING AGENCY agrees to award the contract
within 6 months of the construction fund allocation and to complete and accept the
construction within 36 months of award.
F. Award information shall be submitted by the ADMINISTERING AGENCY to the District
Program Supplement 00-013S-P36- SERIAL Page 3 of 4
11-SD-0-NATC
ATPL-5066(033)
12/29/2016
SPECIAL COVENANTS OR REMARKS
Local Assistance Engineer immediately after project contract award and prior to the
submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract.
Failure to do so will cause a delay in the State processing of invoices for the construction
phase.
G. The ADMINISTERING AGENCY shall invoice STATE for environmental & permits
(E&P), plans specifications & estimate (PS&E), and right-of-way costs no later than 180
days after the end of last eligible fiscal year of expenditure. For construction costs, the
ADMINISTERING AGENCY has 180 days after project completion or contract acceptance
to make the final payment to the contractor prepare the final Report of Expenditures and
final invoice, and submit to STATE for verification and payment.
H. ADMINISTERING AGENCY agrees to submit the final report documents that
collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of
PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report
of Expenditures" within 180 days of PROJECT completion will result in STATE imposing
sanctions upon ADMINISTERING AGENCY in accordance with the current LAPM and the
Active Transportation Program (ATP) Guidelines.
I. ADMINISTERING AGENCY agrees to comply with Office of Management and Budget
(OMB) Circular A-87, Cost Principles for State and Local Governments, and 49 CFR,
Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments. Notwithstanding the foregoing, ADMINISTERING
AGENCY will not be required to comply with 49 CFR, Part 18.36 (i), subsections (3), (4),
(5), (6), (8), (9), (12), and (13).
J. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to
comply with all reporting requirements in accordance with the Active Transportation
Program guidelines, as adopted or amended.
Program Supplement 00-013S-P36- SERIAL Page 4 of 4
RESOLUTION NO. 2017 — 19
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT
AGREEMENT NO. P036 WITH THE STATE OF CALIFORNIA DEPARTMENT OF
TRANSPORTATION FOR THE SWEETWATER RIVER BIKEWAY PROJECT
ALLOWING FOR REIMBURSEMENT OF UP TO $25,000 IN ELIGIBLE PROJECT
EXPENDITURES FOR THE PROJECT APPROVAL/ENVIRONMENTAL
DOCUMENT PHASE THROUGH THE ACTIVE TRANSPORTATION
PROGRAM, AND ESTABLISHING FUND APPROPRIATIONS AND
A CORRESPONDING REVENUE BUDGET IN THE AMOUNT OF $25,000
WHEREAS, on October 22, 2015, the California Department of Transportation
(` Caltrans) awarded the City of National City a $1,129,000 Active Transportation Program
("ATP") grant for the Sweetwater River Bikeway Project (the "Project"); and
WHEREAS, the State has allocated $25,000 for the Project
Approval/Environmental Document phase ("PAED") with no local match requirement; and
WHEREAS, the Project will fill a system gap in National City's local bicycle
network by tying bicycle facilities along 30th Street, east of "D" Avenue, to one of the Sweetwater
River Bikeway's access points at 2' Avenue, and provide nearly one mile of new Class II and
Class III bicycle facilities per the City's Bicycle Master Plan and the SANDAG Regional Bike
Plan; and
WHEREAS, a City Council Resolution authorizing the Mayor to execute Program
Supplement Agreement No. P036 to Administering Agency -State Master Agreement No.
00013S is required to allow for reimbursement of eligible project expenditures through the State
ATP.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute Program Supplement Agreement No.
P036 to Administering Agency -State Master Agreement No. 00013S to allow for reimbursement
of eligible project expenditures for the PAED phase of work through the State ATP.
BE IT FURTHER RESOLVED that the City Council hereby authorizes the
establishment of fund appropriations and a corresponding revenue budget in the amount of
$25,000. Said Agreement is on file in the office of the City Clerk.
PASSED and ADOPTED this 21st day of February, 2017.
ATTEST:
or
Michel R. Dalla, i►! Clerk
on Morrison, Mayor
APPROVED AS TO FORM:
George H. Eiser, Ill
Interim City Attorney
Passed and adopted by the Council of the City of National City, California, on February
21, 2017 by the following vote, to -wit:
Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
MICHAEL R. DALLA
City Clerk of the City of National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2017-19 of the City of National City, California, passed and adopted
by the Council of said City on February 21, 2017.
I%
City Clerk of the ity of ational City, California
By:
Deputy
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
"FETING DATE: February 21, 2017
AGENDA ITEM NO. 8
ITEM TITLE:
Resolution of the City Council of the City of National City, 1) authorizing the Mayor to execute Program
Supplement Agreement No. P036 with the State of California Department of Transportation (Caltrans) for the
Sweetwater River Bikeway Project to allow for reimbursement of up to $25,000 in eligible project expenditures
through the Active Transportation Program (ATP), and 2) establishing appropriation of revenues and
expenditures (no local match required).
PREPARED BY: Jose Lopez
PHONE: 619-336-4312
EXPLANATION:
See attached.
DEPARTMENT: Engineering & Public Works
APPROVED BY:
FINANCIAL STATEMENT: APPROVED:
ACCOUNT NO. APPROVED:
Revenue Account No. 296-06574-3463
Expenditure Account No. 296-409-500-598-6574
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION: FINAL ADOPTION:
Finance
MIS
STAFF RECOMMENDATION:
Adopt the Resolution.
BOARD / COMMISSION RECOMMENDATION:
N/A
"TTACHMENTS:
1. Explanation
2. Program Supplemental Agreement
3. Resolution
��cow1‘00 No. ao“t-%,.
Explanation
On October 22, 2015, the California Department of Transportation (Caltrans)
awarded the City of National City a $1,129,000 Active Transportation Program
(ATP) grant for the Sweetwater River Bikeway Project. The State has allocated
$25,000 for the Project Approval/Environmental Document phase (PAED). There
is no local match requirement.
The project will fill a system gap in National City's local bicycle network by tying
bicycle facilities along 30th Street, east of "D" Avenue, to one of the Sweetwater
River Bikeway's access points at 2nd Avenue. The project will provide nearly one
mile of new Class II and Class III bicycle facilities per the City's Bicycle Master
Plan and the SANDAG Regional Bike Plan. Improvements include bicycle
detector loops, and bicycle boxes at three intersections: 30th Street and "D"
Avenue, 30th Street and Highland Avenue, and 30th Street and N. 2nd Avenue.
Additionally, the proposed project will provide gateway enhancements at both
entrances to the Sweetwater River Bikeway located at Hoover Avenue and W.
33rd St. and N. 2nd Avenue. Enhancements at the two entryways will consist of
signage, trash receptacles, landscaping, new fencing, and asphalt -concrete
overlay along the existing segments that connect the roadway to the bikeway.
City Council Resolution authorizing the Mayor to execute Program Supplement
Agreement No. P036 to Administering Agency -State Master Agreement No.
00013S is required to allow for reimbursement of eligible project expenditures
through the State ATP.
-1-
STATE OF CALIFORNIA - CALIFORNIA STATE TRANSPORTATION AGENCY
DEPARTMENT OF TRANSPORTATION
Division of Local Assistance
1120 N STREET
P.O. BOX 942874, MS# 1
Sacramento, CA 94274-0001
TTY 711
(916) 654-3883
Fax (916) 654-2408
January 13, 2017
Mr. Stephen Manganiello
Director of Public Works
City of National City
1243 National City Boulevard
National City, CA 91950-4301
Attn: Kuna Muthusamy
Dear Mr. Manganiello:
CD
X
—c
CD
EDMUND G. BROWN Jr., Governor
File 11-SD-0-NATC
ATPL-5066(033)
On 30th St. between D Ave. and
2nd Ave and on 2nd Ave between
30th and Sweetwater River Bikeway
Enclosed are two originals of the Program Supplement Agreement No. 0P36 Rev. 000 to Administering Agency -State
Master Agreement No. 00013S and an approved Finance Letter for the subject project. Please retain the signed
Finance Letter for your records.
Please sign both Program Supplement Agreements and return them to this office, Office of Local Programs - MSlwithin
90 days from receipt of this letter. If the signed Agreements are not received back in this office within 90 days, funds will
be disencumbered and/or deobligated. Alterations should not be made to the agreement language or funding. ATTACH
YOUR LOCAL AGENCY'S CERTIFIED AUTHORIZING RESOLUTION THAT CLEARLY IDENTIFIES THE PROJECT
AND THE OFFICIAL AUTHORIZED TO EXECUTE THE AGREEMENT. A fully executed copy of the agreement will be
returned to you upon ratification by Caltrans. No invoices for reimbursement can be processed until the agreement is
fully executed.
The State budget authority supporting the encumbered funds is only available for liquidation up to specific deadlines.
These deadlines are shown on the attached Finance Letter as the "Reversion Date". Please ensure that your invoices
are submitted at least 60 days prior to the reversion date to avoid any lapse of funds. If your agency is unable to seek
reimbursement by this date you may request an extension through a Cooperative Work Agreement (CWA). A CWA is
subject to the final approval of the State Department of Finance. If approved, the CWA may extend the deadline for up
to two years.
Your prompt action is requested. If you have questions, please contact your District Local Assistance Engineer.
Sincerely,
i
/17)
JOHN HOOLE, Chief
Office of Project Implementation - South
Division of Local Assistance
Enclosures
I/4
c: OLP AE Project Files
(11) DLAE - Hanh-Dung Khuu
-2-
DEPARTMENT OF TRANSPORTATION
DIVISION OF ACCOUNTING
LOCAL PROGRAM ACCOUNTING BRANCH
Attention: City of National City
gency Preliminary Engineering
- PA/ED
Participation Ratio: 100.00%
Signature:
FINANCE LETTER
Date: 01 /11 /2017
D_CO_RT: 11-SD-0-NATC
Project No: ATPL-5066(033)
Adv Project Id: 1116000122
Period of Performance End Date:
Agreement End Date:
EA No:
This Finance Letter was created based on specific financial information provided by the responsible local agency. The following
encumbrance histyry is parey Local Assl3tance Accounting Office and is provided here for local agency's information and action.
Title: HQ Sr. Engineer
Remarks: Allocation Request for PA/ED.
Cycle 2, ATP02-11-108S - cng 12/20/2016
For questions regarding finance letter, contact:
Printed Name : Nahed A. Abdin
Telephone No: (916) 651-7928
ADV, PROJECT ID
APPROP.
UNIT
STATE PROG.
FED/STATE
ACCOUNTING INFORMATION
ENCUMBRANCE APPROP EXPENDITURE
AMOUNT YEAR AMOUNT
ATPL-5066(033)
ENCUMBRANCE REVERSION
BALANCE DATE
Cooperative Work Agreement
APPROVED EXPIRATION
AMOUNT DATE
1116000122 I
16108 I
2030720100 I
I
$25,000.00 I
1518
I
$0.00 I
$25,000.00 I
06/30/21
Page 1 of 1
PROGRAM SUPPLEMENT NO. P36
to
ADMINISTERING AGENCY -STATE AGREEMENT
FOR STATE FUNDED PROJECTS NO 00013S
Adv Project ID Date:
1116000122 Location:
Project Number:
E.A. Number:
Locode:
December 29, 2016
11-SD-0-NATC
ATPL-5066(033)
5066
This Program Supplement, effective 12/07/2016, hereby adopts and incorporates into the Administering Agency -State
Agreement No. 00013S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and
the STATE with an effective date of 05/02/07 and is subject to all the terms and conditions thereof. This PROGRAM
SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of
Resolution No. approved by the ADMINISTERING AGENCY on (See copy
attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived
from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special
Covenants and remarks set forth on the following pages.
PROJECT LOCATION:
On 30th St. between D Ave. and 2nd Ave and on 2nd Ave between 30th and Sweetwater River Bikeway. Sweetwater
River Bikeway entrances at 2nd St. and Hoover Ave
TYPE OF WORK: Construct Class II and III bicycle facilities, include bicycle detector
loop and boxes.
Estimated Cost
State Funds
Matching Funds
STATE
$25,000.00
$25,000.00
LOCAL
$0.0
OTHER
$0.00
CITY OF NATIONAL CITY
By
Title
Date
Attest
STATE OF CALIFORNIA
Department of Transportation
By
Chief, Office of Project Implementation
Division of Local Assistance
Date
I hereby certify upon my person knowledge that budgeted funds are available for this encumbrance:
Accounting Officer
Date 1/4/2t/- $25.000.00
Program Supplement 00-013S-P36- SERIAL Page 1 of 4
-4-
STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLMENT AND CERTIFICATION FORM
PSGF (REV. 01/2010)
TO STATE CONTROLLER'S OFFICE
Claims Audits
3301 "C" Street, Rm 404
Sacramento, CA 95816
Page 1 of 1
DATE PREPARED
12/30/2016
PROJECT NUMBER
1116000122
REQUISITION NUMBER / CONTRACT NUMBER
1116000122 ATPL-5066(033) RQS - 111700000247
FROM
Department of Transportation
SUBJECT
Encumbrance Document
VENDOR / LOCAL AGENCY:
CITY OF NATIONAL CITY
$ 25,000.00
PROCUREMENT TYPE
Local Assistance
CHAPTER
10
STATUTES
2015
ITEM
2660-108-0042
YEAR
2015-2016
PEC / PECT
2030720100
TASK / SUBTASK
2620/0000
AMOUNT
$ 25,000.00
Total
$ 25,000.00
ADA Noti1 For individuals with sensory disabilities, this document is available in alternate formats. For information, call (915) 654-6410 of TDD (916) -3880 or write
Records and Forms Management, 1120 N. Street, MS-89, Sacramento, CA 95814.
-5-
11-SD-0-NATC
ATPL-5066(033)
SPECIAL COVENANTS OR REMARKS
12/29/2016
Chapter
Statutes
Item
Year
Program
BC
Category
Fund Source
AMOUNT
Program Supplement 00-013S-P36- SERIAL
-6-
Page 2 of 4
11-SD-0-NATC
ATPL-5066(033)
SPECIAL COVENANTS OR REMARKS
12/29/2016
A. This PROJECT will be administered in accordance with the applicable CTC STIP
guidelines and the Active Transportation Program guidelines as adopted or amended, the
Local Assistance Procedures Manual (LAPM), the Local Assistance Program Guidelines
(LAPG), and this PROGRAM SUPPLEMENT.
B. This PROJECT is programmed to receive State funds from the Active Transportation
Program (ATP). Funding may be provided under one or more components. A
component(s) specific fund allocation is required, in addition to other requirements, before
reimbursable work can occur for the component(s) identified. Each allocation will be
assigned an effective date and identify the amount of funds allocated per component(s).
This PROGRAM SUPPLEMENT has been prepared to allow reimbursement of eligible
PROJECT expenditures for the component(s) allocated. Unless otherwise determined,
the effective date of the component specific allocation will constitute the start of
reimbursable expenditures.
C. STATE and ADMINISTERING AGENCY agree that any additional funds made
available by future allocations will be encumbered on this PROJECT by use of a STATE -
approved Allocation Letter and STATE Finance Letter. ADMINISTERING AGENCY
agrees that STATE funds available for reimbursement will be limited to the amount
allocated by the California Transportation Commission (CTC) and/or the STATE.
D. Upon ADMINISTERING AGENCY request, the CTC and/or STATE may approve
supplementary allocations, time extensions, and fund transfers between components.
Funds transferred between allocated project components retain their original timely use of
funds deadlines, but an approved time extension will revise the timely use of funds criteria
for the component(s) and allocation(s) requested. Approved supplementary allocations,
time extensions, and fund transfers between components made after the execution of this
PROGRAM SUPPLEMENT will be documented and considered subject to the terms and
conditions thereof. Documentation will consist of a STATE approved Allocation Letter,
Fund Transfer Letter, Time Extension Letter, and Finance Letter, as appropriate.
E. This PROJECT is subject to the timely use of funds provisions enacted by the Active
Transportation Program guidelines, as adopted or amended, and by approved CTC and
State procedures as outlined below.
Funds allocated for the environmental & permits (E&P), plan specifications & estimate
(PS&E), and right-of-way components are available for expenditure until the end of the
second fiscal year following the year in which the funds were allocated.
Funds allocated for the construction component are subject to an award deadline and
contract completion deadline. ADMINISTERING AGENCY agrees to award the contract
within 6 months of the construction fund allocation and to complete and accept the
construction within 36 months of award.
F. Award information shall be submitted by the ADMINISTERING AGENCY to the District
Program Supplement 00-013S-P36- SERIAL Page 3 of 4
-7-
11-S D-O-N ATC
ATPL-5066(033)
SPECIAL COVENANTS OR REMARKS
12/29/2016
Local Assistance Engineer immediately after project contract award and prior to the
submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract.
Failure to do so will cause a delay in the State processing of invoices for the construction
phase.
G. The ADMINISTERING AGENCY shall invoice STATE for environmental & permits
(E&P), plans specifications & estimate (PS&E), and right-of-way costs no later than 180
days after the end of last eligible fiscal year of expenditure. For construction costs, the
ADMINISTERING AGENCY has 180 days after project completion or contract acceptance
to make the final payment to the contractor prepare the final Report of Expenditures and
final invoice, and submit to STATE for verification and payment.
H. ADMINISTERING AGENCY agrees to submit the final report documents that
collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of
PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report
of Expenditures" within 180 days of PROJECT completion will result in STATE imposing
sanctions upon ADMINISTERING AGENCY in accordance with the current LAPM and the
Active Transportation Program (ATP) Guidelines.
I. ADMINISTERING AGENCY agrees to comply with Office of Management and Budget
(OMB) Circular A-87, Cost Principles for State and Local Governments, and 49 CFR,
Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments. Notwithstanding the foregoing, ADMINISTERING
AGENCY will not be required to comply with 49 CFR, Part 18.36 (i), subsections (3), (4),
(5), (6), (8), (9), (12), and (13).
J. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to
comply with all reporting requirements in accordance with the Active Transportation
Program guidelines, as adopted or amended.
Program Supplement 00-013S-P36- SERIAL Page 4 of 4
-8-
RESOLUTION NO. 2017 —
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT
AGREEMENT NO. P036 WITH THE STATE OF CALIFORNIA DEPARTMENT OF
TRANSPORTATION FOR THE SWEETWATER RIVER BIKEWAY PROJECT
ALLOWING FOR REIMBURSEMENT OF UP TO $25,000 IN ELIGIBLE PROJECT
EXPENDITURES FOR THE PROJECT APPROVAL/ENVIRONMENTAL
DOCUMENT PHASE THROUGH THE ACTIVE TRANSPORTATION
PROGRAM, AND ESTABLISHING FUND APPROPRIATIONS AND
A CORRESPONDING REVENUE BUDGET IN THE AMOUNT OF $25,000
WHEREAS, on October 22, 2015, the California Department of Transportation
("Caltrans) awarded the City of National City a $1,129,000 Active Transportation Program
("ATP") grant for the Sweetwater River Bikeway Project (the "Project"); and
WHEREAS, the State has allocated $25,000 for the Project
Approval/Environmental Document phase ("PAED") with no local match requirement; and
WHEREAS, the Project will fill a system gap in National City's local bicycle
network by tying bicycle facilities along 30th Street, east of "D" Avenue, to one of the Sweetwater
River Bikeway's access points at 2nd Avenue, and provide nearly one mile of new Class II and
Class III bicycle facilities per the City's Bicycle Master Plan and the SANDAG Regional Bike
Plan; and
WHEREAS, a City Council Resolution authorizing the Mayor to execute Program
Supplement Agreement No. P036 to Administering Agency -State Master Agreement No.
00013S is required to allow for reimbursement of eligible project expenditures through the State
ATP.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute Program Supplement Agreement No.
P036 to Administering Agency -State Master Agreement No. 00013S to allow for reimbursement
of eligible project expenditures for the PAED phase of work through the State ATP.
BE IT FURTHER RESOLVED that the City Council hereby authorizes the
establishment of fund appropriations and a corresponding revenue budget in the amount of
$25,000. Said Agreement is on file in the office of the City Clerk.
PASSED and ADOPTED this 21' day of February, 2017.
Ron Morrison, Mayor
ATTEST: APPROVED AS TO FORM:
Michael R. Dalla, City Clerk George H. Eiser, III
Interim City Attorney